HomeMy WebLinkAbout2009-11-23-Meeting Agendawww.augustaga.gov
Finance Committee Meeting Committee Room- 11/23/2009- 12:45 PM
FINANCE
1. Approve the acquisition of one small tractor with front end loader from
Jenkins Tractor Company (lowest Bid offer 09-063) for $28,975.00 for the
Augusta Fire Department.
Attachments
2. Consider a request/report from the Administrator regarding the Countdown
in Downtown regarding city sponsorship to provide certain services and in-
kind match funding. (Requested by Commissioner Johnson) (Referred
from November 17 Commission meeting)
Attachments
3. Consider a request from the Downtown Development Authority to discuss
an MOU with the city.
Attachments
4. Receive a recommendation from the Administrator regarding the Laney
Walker Initiative as presented by the Downtown Development Authority.
Attachments
5. Consider a request from Mr. Miguel D. Sena, Jr. regarding a refund of 2008
and 2009 taxes for the property located at 1906 Kristi Way.
Attachments
6. Discuss proposed Municipal Option Sales Tax (MOST). (Requested by
Commissioners Grantham and Hatney)
Attachments
Finance Committee Meeting
11/23/2009 12:45 PM
2009 Fire Department Tractor
Department:Finance Department, Fleet Management Division
Caption:Approve the acquisition of one small tractor with front end loader from Jenkins
Tractor Company (lowest Bid offer 09-063) for $28,975.00 for the Augusta Fire
Department.
Background:The Augusta Fire Department is requesting the purchase of 1 small tractor with
frontend loader to utilize for various tasks around their new Administration and
training facility. The new unit will be utilized as a utility tractor to include grass
cutting, minor construction projects, and hauling various materials around the
facility.
Analysis:Fleet Management submitted a request for bids through the Procurement Department
utilizing the Demand Star electronic bid system which offers nationwide bid
coverage. Five vendors responded of which only one was within the city’s contract
compliance codes. The compliant bid was as follows: Jenkins Tractor Company =
$28, 975.00.
Financial Impact:The tractor will be purchased for a total of $ 28,975.00. Funding for the procurement
of this equipment will be provided by the Fire Department Sales Tax account.
Alternatives:1. Approve the award to the lowest and only compliant bidder, Jenkins Tractor
Company of Augusta, Georgia 2. Do not approve the request.
Recommendation:Approve the acquisition of one small tractor with frontend loader from Jenkins
Tractor Company (lowest Bid offer 09-063) for $28,975.00 for the Augusta Fire
Department.
Funds are Available in the
Following Accounts:324-03-3510/54.22910--204-32-4001/54.22910
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Invitation To Bid
Sealed bids will be received at this office until Wednesday, March 11, 2009 @ 11:00 a.m. for
furnishing:
Bid Item #09-062 Police Motorcycle for Fleet Department
Bid Item #09-063 Agricultural Tractor with Front End Loader for Fleet Department
Bid Item #09-064 Rough Terrain Forklift for Fleet Department
BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
BID documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted
in writing to the office of the Procurement Department by Fax at 706-821-2811 or by mail. No
bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No BID may be withdrawn for a period of 90 days after time has been called on the date of opening.
Bidders will please note that the number of copies requested; all supporting documents including
financial statements and references and such other attachments that may be required by the bid
invitation are material conditions of the bid. Any package found incomplete or submitted late shall
be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been
improperly disqualified from bidding due to an incomplete bid submission shall have the right to
appeal to the appropriate committee of the Augusta commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 5, 12, 19, 26, 2009
Metro Courier February 11, 2009
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Management
Attachment number 2Page 1 of 1
Vendors
Jenkins Tractor
3585 Mike Padget
Hwy.
Augusta, GA 30906
Augusta Turf &
Tractor
2804 Wylds Rd.
Augusta, GA 30909
Holley Tractor &
Equip
1721 Richland Ave E
Aiken, SC 29801
Low Country
Machinery
1008 E. Highway 80
Pooler, GA 31322
Burke Truck &
Tractor
706 West 6th Street
Waynesboro, GA
30830
Statement of Non-
Discrimination Yes
Conflict of Interest Yes
Bid Form Yes
Contractor Affidavit &
Agreement Yes
Subcontractor Affidavit Yes
Non-Collusion Affidavit of
Bidder Yes
Non-Collusion
Affidavit of Subcontractor Yes
Local Small Business
Good Faith Effort Yes
Local Small Business
Subcontractor/Supplier
Utilization Plan
Yes
Addendum Yes
Year 2009
Brand Kubota
Model L5240HST-1
Bid Price $28,975.00
Delivery Date Net 30 Days
The following vendors did not submit a response:
Hertz Equipment / 2017 Rawley Road / Augusta, GA 30906
Unified Equipment / 1008 E Highway 80 / Pooler, GA 31322
Bid Opening Date: Wednesday, March 11, 2009 @ 11:00 a.m.
Bid Item #09-063
Agricultural Tractor with Detachable Front End Loader
for the City of Augusta - Fleet Department
Non-Complaint
Contractors Affidavit
& Agreement (Did
not identify # of
employees) and LSB
Subcontractor/Suppl
ier Utilization Plan
(missing N/A)
Non-Complaint
Non-Collusion
Affidavit of
Bidder
(Corporate Seal)
Non-Complaint
Contractors
Affidavit &
Agreement
(Incomplete)
Non-Collusion
Affidavit of
Bidder
(Corporate Seal)
Non-Complaint
Non-Collusion
Affidavit of
Bidder
(Corporate Seal)
Attachment number 3Page 1 of 1
Attachment number 4Page 1 of 2
Attachment number 4Page 2 of 2
Finance Committee Meeting
11/23/2009 12:45 PM
Countdown in Downtown
Department:Clerk of Commission
Caption:Consider a request/report from the Administrator regarding the Countdown
in Downtown regarding city sponsorship to provide certain services and in-
kind match funding. (Requested by Commissioner Johnson) (Referred
from November 17 Commission meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Finance Committee Meeting
11/23/2009 12:45 PM
Downtown Development Authority MOU
Department:Clerk of Commission
Caption:Consider a request from the Downtown Development Authority to discuss
an MOU with the city.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Finance Committee Meeting
11/23/2009 12:45 PM
Laney Walker Initiative
Department:Clerk of Commission
Caption:Receive a recommendation from the Administrator regarding the Laney
Walker Initiative as presented by the Downtown Development Authority.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Finance Committee Meeting
11/23/2009 12:45 PM
Miguel D. Sena Jr.
Department:Clerk of Commission
Caption:Consider a request from Mr. Miguel D. Sena, Jr. regarding a refund of 2008
and 2009 taxes for the property located at 1906 Kristi Way.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 5
Attachment number 1Page 2 of 5
Attachment number 1Page 3 of 5
Attachment number 1Page 4 of 5
Attachment number 1Page 5 of 5
Attachment number 2Page 1 of 2
Attachment number 2Page 2 of 2
Finance Committee Meeting
11/23/2009 12:45 PM
Municipal Option Sales Tax
Department:Clerk of Commission
Caption:Discuss proposed Municipal Option Sales Tax (MOST). (Requested by
Commissioners Grantham and Hatney)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo