HomeMy WebLinkAbout2009-11-09-Meeting Agendawww.augustaga.gov
Finance Committee Meeting Committee Room- 11/9/2009- 1:15 PM
FINANCE
1. Approve the replacement of one aerial bucket truck for Public Services
Department – Facilities Maintenance Division.
Attachments
2. Consider a request from Countdown in Downtown regarding city
sponsorship to provide certain services and in-kind match funding.
(Requested by Commissioner Johnson)
Attachments
3. Presentation by the Downtown Development Authority on the Laney
Walker Initiative.
Attachments
4. Motion to approve refund requests for November, 2009.
Attachments
5. Consider a request from US Bank Trust National Association on behalf of
Sears Roebuck for a credit of 2008 taxes to be applied against the 2009
taxes for property located at 3450 Wrightsboro Road.
Attachments
Finance Committee Meeting
11/9/2009 1:15 PM
2009 Bucket Truck-PS-FM-Construction
Department:Finance, Fleet Management
Caption:Approve the replacement of one aerial bucket truck for Public Services
Department – Facilities Maintenance Division.
Background:The Augusta Public services Department-Facilities Maintenance Division is
responsible for the maintenance of most government owned and leased
buildings and structures in Augusta. A significant amount of their
construction and maintenance tasks include working on upper portions of
buildings and fixtures which requires the use of an aerial lift device. There
are two aerial lift trucks currently assigned and both are over 10 years
old. Their reliability is questionable at best with both having excessive and
extensive maintenance histories. The acquisition of a new truck is to replace
a 1999 model, asset number 994119. This truck exceeds the replacement
criteria approved in 2004. The assessment has been attached for review.
Analysis:Fleet Management submitted a request for bids through the Procurement
Department utilizing the Demand Star electronic bid system which offers
nationwide bid coverage. The Procurement Department received quotes
back as indicated for Bid Item: 09-165 (tab sheet is attached) ; (1) Altec
Industries, Inc = $92,161.00; (2) O. G. Hughes = non compliant bid packet
for incorrect paperwork.
Financial Impact:This equipment will be purchase through the use of Public services sales tax
funds.
Alternatives:(1) Approve the request; (2) Disapprove the request
Recommendation:Approve the request to purchase one aerial bucket truck from Altec
Industries, Inc.
Funds are Available in
the Following
Accounts:
Sales Tax: 324-04-1110/5422210/201-82-4010/5422210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Cover Memo
Item # 1
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1
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Item # 1
Attachment number 2
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Item # 1
Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Friday, October 23, 2009 for furnishing:
Bid Item #09-165 Bucket Truck for Fleet Department
Bid Item #09-166 Skid Steer Loader for Fleet Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department. All questions must be
submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by
mail. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 24, October 1, 8, 15, 2009
Metro Courier September 30, 2009
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Department
Attachment number 3
Page 1 of 1
Item # 1
Vendors:
Altec Industries
200 Altec Drive
Elizabethtown, KY 42701
O.G. Hughes & Sons, Inc.
4816 Rutledge Pike
Knoxville, TN 37914
Bid Form YES YES
Statement of Non-
Discrimination YES YES
Conflict of Interest YES YES
Contractor Affidavit &
Agreement YES NON-COMPLIANT
Missing E-Verify #
Subcontractor Affidavit &
Agreement YES NON-COMPLIANT
Prime did not sign, date, notarize
Non-Collusion Affidavit of
Bidder YES YES
Non-Collusion Affidavit
Subcontractor YES NON-COMPLIANT
Prime did not sign, date, notarize
Local Small Business
Good Faith Efforts YES NON-COMPLIANT
Prime did not sign, date
Local Small Business
Subcontractor/Supplier
Utilization Plan
YES NON-COMPLIANT
Prime did not sign, date
CHASSIS:
Year 2010
Brand Ford
Model F-550
BODY/AERIAL DEVICE:AT37G
Year 2010
Brand Altec
Model AT37G
BID PRICE: $87,481.00
DELIVERY DATE: 210 Days FPO
11.00 OPTIONAL ITEMS:
Additional to Base Cost
11.01 Winch $2,439.00
11.02 Inverter $1,333.00
11.03 Hydraulic Drill Kit $908.00
Bid Item #09-165
Bucket Truck
For the City of Augusta - Fleet Department
Bid Opening Date: Friday, October 23, 2009 at 11:00 a.m.
NON-COMPLIANT
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Attachment number 4
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Item # 1
Attachment number 5
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Item # 1
Attachment number 5
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Item # 1
Finance Committee Meeting
11/9/2009 1:15 PM
Countdown in Downtown
Department:Clerk of Commission
Caption:Consider a request from Countdown in Downtown regarding city
sponsorship to provide certain services and in-kind match funding.
(Requested by Commissioner Johnson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1
Page 1 of 1
Item # 2
Finance Committee Meeting
11/9/2009 1:15 PM
Laney Walker Initiative
Department:Clerk of Commission
Caption:Presentation by the Downtown Development Authority on the Laney
Walker Initiative.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1
Page 1 of 1
Item # 3
Finance Committee Meeting
11/9/2009 1:15 PM
November 2009 Refund Request
Department:Board of Assessors - Charles F. Smith, Chairman
Caption:Motion to approve refund requests for November, 2009.
Background:See attachment
Analysis:See attachment
Financial Impact:See attachment
Alternatives:
Recommendation:See attachment
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1
Page 1 of 5
Item # 4
Attachment number 1
Page 2 of 5
Item # 4
Attachment number 1
Page 3 of 5
Item # 4
Attachment number 1
Page 4 of 5
Item # 4
Attachment number 1
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Item # 4
Finance Committee Meeting
11/9/2009 1:15 PM
Sears Roebuck
Department:Clerk of Commission
Caption:Consider a request from US Bank Trust National Association on behalf of
Sears Roebuck for a credit of 2008 taxes to be applied against the 2009 taxes
for property located at 3450 Wrightsboro Road.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1
Page 1 of 5
Item # 5
Attachment number 1
Page 2 of 5
Item # 5
Attachment number 1
Page 3 of 5
Item # 5
Attachment number 1
Page 4 of 5
Item # 5
Attachment number 1
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Item # 5