HomeMy WebLinkAbout2009-09-28-Meeting Agendawww.augustaga.gov
Finance Committee Meeting Committee Room- 9/28/2009- 1:15 PM
FINANCE
1. Motion to approve the use of an internet auction service, GovDeals.com,
for the purpose of disposing of government surplus items.
Attachments
2. Consider a request by Ms. Carrie Wilkerson to discuss county taxes.
(Referred from September 8 Finance)
Attachments
3. Motion to approve a Resolution of the Development Authority of
Richmond County requesting the Consolidated Government of Augusta-
Richmond County to allocate the County's recovery zone facility bond
limitation to the Authority and International Paper Company for the benefit
of International Paper Company and to designate an area within the county
as a recovery zone.
Attachments
4. Consider a request from Dr. Leonard Wilensky for an abatement of 2009
taxes for property located at 1456 Walton Way. (Referred from September
8 Finance)
Attachments
5. Consider a request from Ms. Joyce Watkins-Epps for a refund of
overpayments on taxes for property located at 2805 Brentway Drive.
Attachments
6. Discuss the lighting of 80 banners added last year in Districts 1-8.
(Referred from September 8 Finance)
Attachments
7. Approve Resolution authorizing the settlement of a property damage,
continuing trespass, and continuing nuisance claim filed by Lucy Mastej in
the Superior Court of Richmond County, Georgia for the aggregate amount
of $27,000.00 and authorizing the County Administrator to disburse to
Lucy Mastej the amount of $27,000.00.
Attachments
8. Update authorized staff as signatories for bank accounts.
Attachments
Finance Committee Meeting
9/28/2009 1:15 PM
2009 Internet Auction
Department:Finance Department, Fleet Management Division
Caption:Motion to approve the use of an internet auction service, GovDeals.com, for
the purpose of disposing of government surplus items.
Background:The Augusta Commission is currently relying on an annual public auction
for the disposal of all surplus and excess property. This auction is held once
each year at 1568 Broad Street the Fleet Maintenance area. In the last two
years a significant amount of “non-capital” small items requiring
warehousing has created an administrative and storage problem for Fleet
Management. The best case scenario would be to be able to dispose of these
items when they became available for sale which would reduce the
administration and storage requirements. The longer surplus items remain
in the “custody” of the warehouse or holding area at Fleet Management the
more they depreciate in value and the more chance there is for vandalism
and/or theft. Augusta could be selective in what items are offered through
this service and still host an annual auction for items that traditionally do
well at public auction (examples are: construction items, heavy equipment,
vehicles in fair running condition) if the Commission desires. Internet could
be used for items from the Sheriff’s Property Room and Quartermaster,
wrecked vehicles, IT equipment, and other non-capital items. A copy of the
internet sellers agreement is attached for review. This document was
reviewed by Ms. Chiquita T. Johnson, General Counsel for any legal
objections. Her review is attached. There appears to be no objection.
Analysis:To use both methods, public auction and internet auction would reduce the
warehouse requirements and would make the disposal of surplus property
more efficient.
Financial Impact:Typically auctioning of surplus property results in over $200,000 in revenue
each year, which is distributed back to the appropriate funds, in accordance
with government accounting requirements or as required by law. Fees
associated with the internet auction service are a 7.5% fee of the highest
accepted bid for each item (see sellers agreement).
Alternatives:(1) Do not approve the internet auction service, (2) Approve the use of the
internet auction service as the sole method to dispose of excess/surplus
property, (3) Use both the internet service and public auction for the
disposal of surplus property.
Recommendation:
Approve the use of GovDeals.com as the internet auction service for the
Augusta Commission and continue to use Public Auction for the disposal of
Cover Memo
Item # 1
selected items as determined by the Administrator or his designated
representative.
Funds are Available in
the Following
Accounts:
None Required
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1
Page 1 of 1
Item # 1
GovDeals Sellers Agreement – V5 – 0208 Page 1
Copyright 2001, GovDeals, Inc.
GovDeals
Sellers Agreement
This Agreement is between GovDeals, Inc. (“GovDeals”), a Delaware corporation having its
principal place of business at 5907 Carmichael Place, Montgomery, Alabama, 36117 and
__Client Name__ (“Client”), having its principal place of business at ____Address____,
__City__, ____State and Zip Code.
1.0 Description of Services: GovDeals provides a means for sellers to list items for sale and
for potential buyers to bid upon these items via an Internet-based auction system. Although
GovDeals may provide software and applications to the Client to make the listing of items
easier, GovDeals is not a party to the actual sale and has no control over the listed
information or the ability of the buyer and seller to complete the transaction.
2.0 GovDeals Responsibilities: In addition to the operation of an Internet auction server,
GovDeals will provide the Client with the following services during the term of the
Agreement:
2.1 Access to a web-based application (“GovDeals Auction Server”) that will help the
Client maintain information about assets and submit them to auction. The GovDeals
Auction Server will:
2.1.1 Accept descriptive information concerning an asset;
2.1.2 Allow different auction phases based upon dates and times to be specified;
2.1.3 Permit the assignment of certain buyer restrictions during each auction phase;
and
2.1.4 Facilitate requests for credits regarding transactions that were not completed.
2.2 Training and support services to implement the GovDeals service, which will
include:
2.2.1 Familiarization with the nature and operation of the GovDeals Auction
Server;
2.2.2 Guidance in the initial entry of assets;
2.2.3 Procedures for taking and posting pictures of assets; and
2.2.4 Assistance in the development of an implementation plan and schedule.
At GovDeals option, training and support services will be provided either on-site or
via telephone and the Internet.
2.3 A customer support desk available via telephone or e-mail between the hours of 8:00
a.m. and 6:00 p.m., Eastern Time, Monday through Friday, except announced
holidays.
2.4 Marketing of the on-line auction service to promote use of the site by potential
buyers.
3.0 Client Responsibilities: To promote a successful operation and increase the benefits from
using GovDeals auction capabilities, the Client agrees to:
3.1 Provide on-site support and resources required to access the GovDeals Auction
Server via the Internet;
Attachment number 2
Page 1 of 11
Item # 1
GovDeals Sellers Agreement – V5 – 0208 Page 2
Copyright 2001, GovDeals, Inc.
3.2 Make sufficient personnel related to surplus property disposal available for training,
implementation, and initial data entry;
3.3 Cooperate with marketing campaigns, including providing a mailing list of prior
auction customers, if available; and
3.4 Utilize GovDeals Auction Server and on-line auction capabilities during the term of
this Agreement by:
3.4.1 Listing assets for sale on the GovDeals auction service;
3.4.2 Completing sales transactions for assets sold via this service;
3.4.3 Not selling through some other means any item for which it has received a
winning bid via GovDeals for the specific purpose of avoiding the GovDeals
fee; and
3.4.4 Not engaging, directly or indirectly, in any activities intended to manipulate
or interfere with the bidding process.
4.0 Fees: For any item that is sold as a result of posting it to the GovDeals web site, the
following fees apply:
4.1 Where a single auction item does not yield greater than $100,000 in a winning bid,
Client agrees to pay GovDeals a fee of seven and one-half percent (7.5%) of the
winning bid, but not less than $5.00.
4.2 Where a single auction item yields greater than $100,000, but does not yield greater
than $500,000 in a winning bid, Client agrees to pay GovDeals a fee of seven and
one-half percent (7.5%) of the winning bid up to $100,000 plus five and one-half
percent (5.5%) of the winning bid that is in excess of $100,000 up to $500,000.
4.3 Where a single auction item yields greater than $500,000 in a winning bid, Client
agrees to pay GovDeals a fee of seven and one-half percent (7.5) of $100,000 of the
winning bid, plus a fee of five and one-half percent (5.5%) of $400,000 of the
winning bid, plus a fee of three and one-half percent (3.5%) of the amount in excess
of $500,000 of the winning bid.
4.4 On occasion, and apart from initial training, the Client may request GovDeals to
supply on-site assistance to quickly move large amounts of items that have
accumulated over a period of time. For this service GovDeals will charge an
additional 7.5% fee or a total fee of 15%. For this additional fee GovDeals will go to
the Client’s site and record asset descriptions, take pictures, load assets to the auction
site, and set auction dates. Assets must be arranged in such a manner as to allow
GovDeals personnel access to the assets for recording descriptions and taking
pictures. If assets are not arranged in the proper manner, the Client will provide
personnel to assist the GovDeals representatives in arranging the assets for proper
presentation. The additional 7.5% fee does not apply to assets used in the initial
training and will not apply when the Client processes its own assets.
5.0 Financial Settlement Services:
5.1 Client may elect to have GovDeals collect Auction Proceeds from the winning
Bidder and may also elect for GovDeals to withhold the GovDeals Auction Fees
from the Client’s Auction Proceeds prior to remitting Auction Proceeds to the
Client.
Attachment number 2
Page 2 of 11
Item # 1
GovDeals Sellers Agreement – V5 – 0208 Page 3
Copyright 2001, GovDeals, Inc.
5.2 By signing and approving the attached Addendum Number One (1) GovDeals will
collect Client’s Auction Proceeds from the winning Bidders and also withhold the
GovDeals Auction Fees prior to remitting Auction Proceeds to the Client.
If the Client elects only for GovDeals to collect the Auction Proceeds but does not
approve for GovDeals to deduct its Auction fees from the Auction Proceeds, the
Client must also sign on the second signature line of Addendum Number One (1).
6.0 Payment:
6.1 GovDeals will invoice Client for fees on a periodic basis. Client agrees to remit
payment to GovDeals within thirty (30) calendar days, unless an applicable prompt
payment act or similar legislation specifies a different time period.
6.2 Client shall promptly, but not more than sixty (60) calendar days after the sale date,
notify GovDeals of any transaction that was not consummated. The fees for said
transaction shall be credited to the Client during the next invoice period.
7.0 Term of Agreement: This Agreement shall commence on the date it is signed by the
second party to do so and shall terminate absolutely and without further obligation on the
part of the Participant at the close of the calendar year in which it is executed and at the
close of each succeeding calendar year for which it may be renewed. This contract shall be
automatically renewed for a one-year term each January 1 unless the Participant provides
written notice of its intent not to renew the contract no later than 30 days prior to the end of
the calendar year. Any charges owed either party prior to terminating the agreement will
remain payable.
8.0 Right to Sell and Content: Client will only post items to the GovDeals auction site that
the Client has the legal right to sell or dispose of to qualified buyers. Any information
posted will be accurate to the best of Client’s ability and not contain anything of a
pornographic or objectionable nature. Client agrees to only use links to digital pictures of
associated assets as provided for in the GovDeals software, and will not create links to any
other site, text or other information without the written consent of GovDeals.
9.0 Online Sales - Terms and Conditions: Attached hereto are model Online Sales – Terms
and Conditions for use by client. At any time during the term of this Agreement, Client
may modify the Terms and Conditions. Said substitution modification must be submitted
to GovDeals in writing for posting to the GovDeals auction site. The Terms and
Conditions posted to the GovDeals auction site shall not modify, amend or affect the
provisions of this Agreement
10.0 Information and Security:
10.1 Client agrees that GovDeals is not responsible for the accuracy of information
provided to it by seller(s) and/or buyer(s). GovDeals will use reasonable efforts to
protect information that is on its web site from inappropriate use and loss.
10.2 Client grants GovDeals a non-exclusive, non-transferable, irrevocable, and royalty-
free right to exercise any copyright or publicity rights Client may have in the
Attachment number 2
Page 3 of 11
Item # 1
GovDeals Sellers Agreement – V5 – 0208 Page 4
Copyright 2001, GovDeals, Inc.
information it posts to the GovDeals server(s). GovDeals agrees to use this
information only for its intended purpose in support of this Agreement.
11.0 Interference: Client will not use any programs, routines, or applications in connection
with GovDeals that will interfere with the operation of the software or site. Specifically,
the Client will only communicate with the GovDeals Auction Server by using software and
applications that GovDeals provides or specifically approves in writing.
12.0 Proprietary Intellectual Property Exclusivity and Confidentiality: The proprietary
Internet-based auction system, environment, and components (collectively, the “System”)
provided by GovDeals under this Agreement are, and will remain, the exclusive property
of GovDeals. GovDeals retains and reserves all rights to the proprietary intellectual
property, including, but not limited to, all copyrights and trademarks of and to the System.
GovDeals is providing the Client hereunder with a license for said System solely for its
own use.
Client may not subcontract, sell, lease, transfer, assign or otherwise share said System with
any third party. Client acknowledges that the System constitutes the proprietary and
confidential property of GovDeals and agrees not to directly or indirectly use, employ,
divulge, disclose, transfer, or communicate to any person, firm, corporation or other entity,
in any manner whatsoever, any of the System or documentation/information provided by
GovDeals. In the event of termination of this Agreement, Client shall promptly return to
GovDeals or at the option of GovDeals destroy, all documentation/information regarding
the System.
13.0 Warranty Disclaimer: GovDeals does not warrant error-free or uninterrupted use of the
GovDeals service. The GovDeals web sites, services, software and applications are
provided without warranty, express or implied, including, but not limited to, any implied
warranties for merchantability or fitness for a particular purpose. GovDeals, its directors,
officers, employees, agents and/or affiliates shall not be liable for any loss of profit and/or
any direct, indirect, special, incidental or consequential damages resulting from the
services offered herein.
14.0 Governance: This Agreement will be governed, interpreted, construed and enforced in
accordance with the laws of the State of Georgia.
15.0 Counterparts: This Agreement may be executed in two or more counterparts, each of
which after execution and delivery shall be deemed an original, but all of which shall
constitute one and the same instrument.
16.0 Non-Exclusive Engagement: This Agreement is not exclusive. The Client may utilize
other disposal approaches, including traditional auctioneer services and sealed bids in
addition to GovDeals services. However, it is understood and agreed that the Client will
not simultaneously utilize other disposal approaches and GovDeals while an asset is listed
on a GovDeals auction.
Attachment number 2
Page 4 of 11
Item # 1
GovDeals Sellers Agreement – V5 – 0208 Page 5
Copyright 2001, GovDeals, Inc.
17.0 Entire Agreement: This Agreement represents the entire understanding between the
parties with respect to its subject matter.
Attachment number 2
Page 5 of 11
Item # 1
GovDeals Sellers Agreement – V5 – 0208 Page 6
Copyright 2001, GovDeals, Inc.
THE ABOVE AGREEMENT IS ACCEPTED AND AGREED TO.
GovDeals: SAMPLE DOCUMENT:
By: _________________________________ By: SAMPLE DOCUMENT____________
Name: Robert L. DeBardelaben___________ Name: _SAMPLE DOCUMENT_________
Title: President __________________________ Title: ___SAMPLE DOCUMENT___________
Date:___________________________________ Date: ___SAMPLE DOCUMENT__________
Sellers Agreement Mailing Primary Contact Person:
Address and Contact :
Attention: Sales Support Name: SAMPLE
5907 Carmichael Place Title:
Montgomery, AL 36117 Telephone Number:
Fax Number: (334) 387-0519 Fax Number:
salessupport@govdeals.com e-mail:
Primary Contact Person:
(Contract development)
Name: Taylor Wilkins
Title: Sales Representative Southeast Region
Telephone Number: (251) 751-9357
Fax Number: (334) 387-0519
e-mail: twilkins@govdeals.com
Attachment number 2
Page 6 of 11
Item # 1
GovDeals Sellers Agreement – V5 – 0208 1
Copyright 2001, GovDeals, Inc.
Addendum Number One (1)
Financial Settlement Services Memo of Understanding
This Memo of Understanding is between GovDeals, Inc. (GovDeals), having its principal place of
business at 5907 Carmichael Place, Montgomery, Alabama 36117, and____________________
______________________SAMPLE DOCUMENT___________________________________ (Client)
having its principal place of business at _____________________________________________
It is understood the electronic funds transfer will be easily identified as being from GovDeals.
It is understood GovDeals and the Client presently operate/will operate under an approved Sellers
Agreement allowing the Client to post and sell surplus equipment on the GovDeals Auction Site. Under
this Agreement, the Client collects its own auction proceeds from the winning Bidder and pays GovDeals
a fee based on a predefined fee schedule.
It is understood the Client would like GovDeals to collect all auction proceeds due the Client from the
winning Bidder and remit the auction proceeds to the Client less the GovDeals fee. Also, the client may
access their private GovDeals account (CAS) and pull up a detail listing of all items sold and paid for by
GovDeals. A paper invoice will no longer be mailed, but will be sent electronically.
Optionally, Client may elect to not have GovDeals withhold the fee by signing the appropriate section on
the signature page of this Addendum.
It is understood GovDeals will charge the winning Bidder a 5% “Buyer’s Premium”, therefore, Client is not
allowed to charge the winning Bidder an additional “Buyer’s Premium”.
It is understood GovDeals will collect all auction proceeds from the winning Bidder, including the 5%
“Buyer’s Premium” through PayPal, Credit Card or Wire Transfer. This is the only means of payment by
the bidder.
It is understood the Client will not release a piece of equipment to the winning Bidder until the Client has
received verification from GovDeals that payment has been received from the winning Bidder.
It is understood GovDeals will remit all funds collected, less the 5% Buyer’s Premium and less the
GovDeals fee to the Client on a weekly basis for all items marked in CAS as Picked Up. However, if you
choose to not have GovDeals withhold auction fees, GovDeals will remit all funds collected, less the 5%
Buyer’s Premium.
It is understood prior to an item being released to the winning Bidder, the Client will ensure the winning
Bidder or his/her agent has signed the “Bill of Sale” with a notation that the item is sold “As Is, Where Is
and without Warranty”. The Bill of Sale must be printed from CAS. Any other Bill of Sale must be
submitted for approval.
It is understood no auction proceeds will be remitted to the Client for any equipment released without
verification of payment from GovDeals. Approved payment from the winning Bidder through PayPal,
Credit Card or Wire Transfer will be noted in the CAS Account.
It is understood under no circumstance will the Client collect any funds directly from the winning Bidder
and if requested to do so, the Client should refer the winning Bidder directly to GovDeals for payment
instructions.
Attachment number 2
Page 7 of 11
Item # 1
GovDeals Sellers Agreement – V5 – 0208 2
Copyright 2001, GovDeals, Inc.
It is understood GovDeals will absorb all costs of Charge Backs by PayPal or a Credit Card Company if
an item is released to the bidder after proper payment notification is received by the Client from GovDeals
and a signed Bill of Sale is retained from the winning Bidder by the Client.
It is understood GovDeals will not absorb a Charge Back won by a bidder in those rare occasions where
a bidder pays for an item but never picks up the item and subsequently convinces PayPal or the Credit
Card Company to charge the amount paid back to GovDeals. Since the Client still has the asset and may
resell it, the client agrees to refund the Charge Back amount to GovDeals or agrees to allow GovDeals to
withhold the Charge Back amount from future payments owed the Client.
It is understood a GovDeals Client Services Representative or a GovDeals Help Desk Representative will
train the Client on how to effectively use the Financial Settlement Services feature and provide ongoing
support as needed by GovDeals. There are no additional costs to the Client for this training and support.
It is also understood GovDeals is covered by a Crime Insurance Policy with a limit of $5,000,000.00 which
will protect the Client against any loss of funds.
Approved for GovDeals: Approved for Client:
_________________________________ _________________________________
President_________________________ _________________________________
Title Date Title Date
Please indicate by signature below only if Client elects to not allow GovDeals to deduct the
GovDeals auction fees from auction proceeds due the client.
_________________________________________
Name and Title
Please complete payment instructions below:
Accounting Contact: _________________________________________
Name and Title
E-Mail Address: _________________________________________
Phone Number: _________________________________________
Make check Payable to: _________________________________________
Client’s Legal Name
Mail Check to: _________________________________________
Street Address or P.O. Box Number
_________________________________________
City, State and Zip Code
Attachment number 2
Page 8 of 11
Item # 1
GovDeals Sellers Agreement – V5 – 0208 1
Copyright 2001, GovDeals, Inc.
GovDeals
Sellers Agreement
Online Sales – Terms and Conditions
Your Logo Here
__Client Name__
City, Georgia
Online Sales – Terms and Conditions
All bidders and other participants of this auction agree that they have read and fully
understand these terms and agree to be bound thereby.
Guaranty Waiver. All property is offered for sale “AS IS, WHERE IS.” __Client Name__
(Seller) makes no warranty, guaranty or representation of any kind, expressed or implied, as to
the merchantability or fitness for any purpose of the property offered for sale. The Buyer is not
entitled to any payment for loss of profit or any other money damages – special, direct, indirect,
or consequential.
Description Warranty. Seller warrants to the Buyer that the property offered for sale will
conform to its description. Any claim for misdescription must be made prior to removal of the
property. If Seller confirms that the property does not conform to the description, Seller will
keep the property and refund any money paid. The liability of __Client Name__ shall not
exceed the actual purchase price of the property. Please note that upon removal of the
property, all sales are final.
Personal and property risk. Persons attending during exhibition, sale or removal of goods
assume all risks of damage of or loss to person and property and specifically release the seller
and GovDeals from liability therefore.
Inspection. Most items offered for sale are used and may contain defects not immediately
detectable. Bidders may inspect the property prior to bidding. Bidders must adhere to the
inspection dates and times indicated in the item description. See special instructions on each
auction page for inspection details.
Consideration of Bid. __Client Name__ reserves the right to reject any and all bids and to
withdraw from sale any of the items listed.
Buyer’s Certificate. Successful bidders will receive a Buyer’s Certificate by email from
GovDeals.
Payment. Payment in full is due not later than 5 business days from the time and date of the
Buyer’s Certificate. Acceptable forms of payment are:
Attachment number 2
Page 9 of 11
Item # 1
GovDeals Sellers Agreement – V5 – 0208 2
Copyright 2001, GovDeals, Inc.
• U. S. Currency
• Certified Cashiers Check
• Money Order
• Company Check (with Bank Letter guaranteeing funds – mandatory)
Checks shall be made payable to: __Client Name__. Payments shall be made at the location
listed in the Buyer’s Certificate.
Escrow Payment. When the purchase price (of a single item or the aggregate purchase price
of multiple items) totals $5,000 or greater, the Seller may require a down payment from the
winning Buyer. This non-refundable fee will be 20% of the total purchase price. When the
Seller exercises this option, the Buyer will have 48-hours from the time of issuance of the
Buyers Certificate, to comply with this requirement. If Buyer fails to comply with this
requirement within the stated time frame, the Seller can declare Buyer in default, bar them from
further bidding and have them removed from the GovDeals system. If Buyer is in default, Seller
may negotiate with next closest bidder, re-list at another auction and/or pursue all legal
proceedings. All monies collected in escrow, will be deducted from total monies due at time of
final payment.
Removal. All items must be removed within 10 business days from the time and date of
issuance of the Buyer’s Certificate. Purchases will be released only upon receipt of payment as
specified. Successful bidders are responsible for loading and removal and any and all property
awarded to them from the place where the property is located as indicated on the website and in
the Buyer’s Certificate. The Buyer will make all arrangements and perform all work necessary,
including packing, loading and transportation of the property. Under no circumstances will
__Client Name__ assume responsibility for packing, loading or shipping. See special
instructions on each auction page for removal details. A daily storage fee of $10.00 may be
charged for any item not removed within the 10 business days allowed and stated on the
Buyer’s Certificate.
Vehicle Titles. Seller will issue a title or certificate upon receipt of payment. Titles may be
subject to any restrictions as indicated in the item description on the website. Open titles cannot
be issued. __Client Name__ will not issue replacement titles.
Default. Default shall include (1) failure to observe these terms and conditions; (2) failure to
make good and timely payment; or (3) failure to remove all items within the specified time.
Default may result in termination of the contract and suspension from participation in all future
sales until the default has been cured. If the Buyer fails in the performance of their obligations,
Seller may exercise such rights and may pursue such remedies as are provided by law. Seller
reserves the right to reclaim and resell all items not removed by the specified removal date.
Acceptance of Terms and Conditions. By submitting a bid, the bidder agrees that they have
read, fully understand and accept these Terms and Conditions of Online Sales, and agree to
pay for and remove the property, if the bid is accepted, by the dates and times specified. These
Terms and Conditions are displayed at the top of each page of each item listed on GovDeals.
Special Instructions appearing on the asset page will override certain sections of the terms and
conditions.
Attachment number 2
Page 10 of 11
Item # 1
GovDeals Sellers Agreement – V5 – 0208 3
Copyright 2001, GovDeals, Inc.
State/Local Sales and/or Use Tax. Buyers may be subject to payment of State and/or local
sales and/or use tax. Buyers are responsible for contacting the appropriate tax office,
completing any forms, and paying any taxes that may be imposed.
Sales to Employees. Employees of the __Client Name__ may bid on the property listed for
auction, so long as they do NOT bid while on duty.
Attachment number 2
Page 11 of 11
Item # 1
Finance Committee Meeting
9/28/2009 1:15 PM
Carrie Wilkerson
Department:Clerk of Commission
Caption:Consider a request by Ms. Carrie Wilkerson to discuss county taxes.
(Referred from September 8 Finance)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 2
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Finance Committee Meeting
9/28/2009 1:15 PM
Development Authority of Richmond County Resolution
Department:Clerk of Commission
Caption:Motion to approve a Resolution of the Development Authority of Richmond
County requesting the Consolidated Government of Augusta-Richmond
County to allocate the County's recovery zone facility bond limitation to the
Authority and International Paper Company for the benefit of International
Paper Company and to designate an area within the county as a recovery
zone.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Finance Committee Meeting
9/28/2009 1:15 PM
Dr. Leonard Wilensky
Department:Clerk of Commission
Caption:Consider a request from Dr. Leonard Wilensky for an abatement of 2009
taxes for property located at 1456 Walton Way. (Referred from September
8 Finance)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Finance Committee Meeting
9/28/2009 1:15 PM
Joyce Watkins-Epps
Department:Clerk of Commission
Caption:Consider a request from Ms. Joyce Watkins-Epps for a refund of
overpayments on taxes for property located at 2805 Brentway Drive.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Item # 5
Attachment number 2
Page 1 of 2
Item # 5
Attachment number 2
Page 2 of 2
Item # 5
Finance Committee Meeting
9/28/2009 1:15 PM
Lighting of Banners
Department:Clerk of Commission
Caption:Discuss the lighting of 80 banners added last year in Districts 1-8. (Referred
from September 8 Finance)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 6
Attachment number 1
Page 1 of 1
Item # 6
Finance Committee Meeting
9/28/2009 1:15 PM
Resolution Authorizing the Settlement for Lucy Mastej
Department:Law Department
Caption:Approve Resolution authorizing the settlement of a property damage,
continuing trespass, and continuing nuisance claim filed by Lucy Mastej in
the Superior Court of Richmond County, Georgia for the aggregate amount
of $27,000.00 and authorizing the County Administrator to disburse to Lucy
Mastej the amount of $27,000.00.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
If the settlement is authorized, funds would be made available from Utilities
dept thru a budget change - dbw
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
IN THE SUPERIOR COURT OF RICHMOND COUNTY
STATE OF GEORGIA
)
LUCY SHAFER MASTEJ, )
)
Plaintiff ) CIVIL ACTION
) FILE NO. 2004-RCCV-778
v. )
)
AUGUSTA-RICHMOND COUNTY, )
)
Defendant )
)
RESOLUTION
RESOLUTION AUTHORIZING THE SETTLEMENT OF A PROPERTY
DAMAGE, CONTINUING TRESPASS, AND CONTINUING NUISANCE CLAIM FILED
BY LUCY MASTEJ IN THE SUPERIOR COURT OF RICHMOND COUNTY,
GEORGIA FOR THE AGGREGATE AMOUNT OF $27,000.00 AND AUTHORIZING
THE COUNTY ADMINISTRATOR TO DISBURSE TO LUCY MASTEJ THE AMOUNT
OF $27,000.00.
WHEREAS, Lucy Mastej filed civil action file number 2004-RCCV-778 against
Augusta, Georgia in the Superior Court of Richmond County seeking damages to her property
based upon a claim of a continuing nuisance and/or continuing trespass; and
WHEREAS, the parties to the civil action have participated in a court-ordered mediation
in an effort to resolve all outstanding issues between the parties; and
WHEREAS, Lucy Mastej has agreed to settle any and all pending and potential claims
against Augusta, Georgia, its officers, employees, successors, and agents in exchange for
payment in the amount of $27,000.00 and Augusta-Richmond County admits no liability;
Attachment number 1
Page 1 of 3
Item # 7
NOW, THEREFORE, BE IT RESOLVED by the Augusta-Richmond County
Commission, that the Augusta-Richmond County Commission hereby agrees to settle any and all
pending and potential claims with Lucy Mastej by the payment of $27,000.00, and that the
County Administrator is hereby authorized to pay that sum in the form of a check payable to H.
Wilson Haynes, Esq, attorney for Lucy Mastej.
Adopted this ____ day of September, 2009.
______________________________
David S. Copenhaver
Mayor, Augusta, Georgia
Attest:
______________________________
Lena J. Bonner, Clerk of Commission
Coseal:
Attachment number 1
Page 2 of 3
Item # 7
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the
foregoing Resolution was duly adopted by the Augusta-Richmond County Commission on
September ___, 2009 and that such Resolution has not been modified or resented as of the date
hereof and the undersigned further certifies that attached hereto is a true copy of the Resolution
which was approved and adopted at the Commission meeting on September 1, 2009.
______________________________
Lena J. Bonner
Clerk of Commission
Attachment number 1
Page 3 of 3
Item # 7
Finance Committee Meeting
9/28/2009 1:15 PM
Update authorized bank signatories
Department:Finance
Caption:Update authorized staff as signatories for bank accounts.
Background:When former authorized signatories left the employment of ARC, they were
deleted from bank signature cards. However no replacements have been
added. Currently only two people are listed as authorized signatories. In
most instances, two signatures are required to transact business. Based upon
current best practices relating to the number of authorize signatories, we are
requesting that the following finance staff be added as authorized
signatories. Timothy E. Schroer, Assistant Finance Director Hope
Goodwin, Accountant I Upon approval of this request the authorized
signatories would be: Donna B. Williams, Finance Director Timothy E.
Schroer, Assistant Finance Director Kathy Williams, Accountant I Hope
Goodwin, Accountant I
Analysis:Normal business practice is to have more than two authorized signatories on
bank accounts that require two signatures for certain transactions. The
rational being there should be options if one signatory is unavailable.
Financial Impact:n/a
Alternatives:none
Recommendation:approve additional signatories
Funds are Available in
the Following
Accounts:
n/a
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8