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Finance Committee Meeting Committee Room- 7/28/2009- 1:15 PM
FINANCE
1. Motion to approve a grant agreement with the Georgia Department of
Natural Resources for the production of a historic resources survey of the
Harrisburg-West End Historic District, Phase Two.
Attachments
2. Approve recommended listing of SLOST VI Projects to bond.
Attachments
3. Receive as information 2nd quarter 2009 Financial Reports.
Attachments
4. Approve request for supplemental funds to continue county-wide legal
services through calendar year 2009 and to transfer funds from Object Code
5239112 to 5111210 within the Law Department Budget.
Attachments
5. Motion to approve the transfer of County surplus property located at 5001
Deer Trail Es. to the Land Bank Authority who has a potential purchaser.
Attachments
6. Consider a request by Wei Han regarding city sponsorship for the Shen
Yun Performing Arts Show to be presented on December 19, 2009 at Bell
Auditorium.
Attachments
Finance Committee Meeting
7/28/2009 1:15 PM
Grant Agreement with Department of Natural Resources
Department:Clerk of Commission
Caption:Motion to approve a grant agreement with the Georgia Department of
Natural Resources for the production of a historic resources survey of the
Harrisburg-West End Historic District, Phase Two.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
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Finance Committee Meeting
7/28/2009 1:15 PM
Listing of Recommended SPLOST VI Projects to Bond
Department:Finance
Caption:Approve recommended listing of SLOST VI Projects to bond.
Background:The list of Recommended Projects to be Bonded totals $34,400,000. The
original proposal of bonding projects came to $52,500,000 and included the
Webster Detention Center and the Municipal Bldg Renovations. It is our
recommendation that these projects not be included in this bond package.
Analysis:Included are several Engineering projects; one noted exclusion is the "Marks
Church Road Bridge" due to the fact that funds will not be needed for this
project until 2011. Also excluded are the Fire Dept. requests; the cost
savings of funding these projects now do not outweigh the interest costs of
the bonds.
Financial Impact:
Alternatives:Do not approve recommended list, requiring Finance to submit another
proposal
Recommendation:Approve current recommended list
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Augusta Georgia
SPLOST VI
Recommended Projects to Bond
Project
Requested
Amount
Recommended
Amount
MCG Gilbert Manor Debt*10,000,000 10,000,000
Airport Projects*10,500,000 10,500,000
Sheriffs New Admin Building*6,000,000 6,000,000
Webster Detention Center*18,000,000 -
Municpal Building Renovations*8,000,000 -
Engineering Projects
Marvin Griffin Road 4,000,000 4,000,000
I-20 Eastbound/Riverwatch Ramp 1,100,000 1,100,000
15th Street Pedestrian Improvements 800,000 800,000
Marks Church Road Bridge 1,000,000 -
Stormwater Utility Implementation Program 2,000,000 2,000,000
Fire Department
Training Center 2,000,000 -
Emergency Fleet Replacement 3,600,000 -
Total 34,400,000
*Original Proposal - $52,500,000
Attachment number 1
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Item # 2
Finance Committee Meeting
7/28/2009 1:15 PM
Receive as information 2nd Quarter 2009 Financial Reports
Department:Finance
Caption:Receive as information 2nd quarter 2009 Financial Reports.
Background:Periodic financial reports are presented to keep the Commission aware of
the financial status of the Organization.
Analysis:
Financial Impact:
Alternatives:
Recommendation:Receive as information.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Finance Committee Meeting
7/28/2009 1:15 PM
Request for supplemental funds to continue countwide legal services and transfer of funds within Law Department
Budget
Department:Augusta Law Department
Caption:Approve request for supplemental funds to continue county-wide legal
services through calendar year 2009 and to transfer funds from Object Code
5239112 to 5111210 within the Law Department Budget.
Background:Due to recent changes in federal law and an increase in litigation activity for
county departments utilizing outside counsel the legal budget for outside
counsel has been exhausted. Despite a supplement from the Law
Department budget, $600,000 is needed to pay outside counsel for the
remainder of the calendar year. Likewise, a transfer is needed from the Law
Department 5239112 and 5239110 object codes to the 5111210 object code
for summer workers.
Analysis:$300,000 was allotted to general legal services and those funds have been
depleted due to a rise in countywide ligitation. Additionally, $150,000 was
transferred from the Law Department budget for county legal fees likewise
those funds have also been expended. Without the budget supplement
requested herein no fees for outside counsel will be paid for any Augusta-
Richmond County Department. Moreover, funds need to be transferred in
the Law Department budget for temporary summer help. The funds are
available in 5239112 in the amount of $7,500 and $3,000 in 5239110.
Financial Impact:Object codes 10105311/5212120 and 10105310/5212120 and 10105313
have been depleted and funds are available in general fund contingency to
supplement the account for legal fees.
Alternatives:Decline to approve the supplement and decline to transfer the funds in the
Law Department budget. However, outside county legal services would
cease.
Recommendation:Approve the $600,000 budget supplement and transfer of funds from Law
Department object codes 5239112 and 5239110 to object code 5111210.
Funds are Available in
the Following
Accounts:
General Fund Contingency. General fund contingency has a balance of
$425,000, any amount above that would have to be taken from fund balance.
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REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Finance Committee Meeting
7/28/2009 1:15 PM
Transfer of County Surplus Property to Land Bank Authority
Department:Law
Caption:Motion to approve the transfer of County surplus property located at 5001
Deer Trail Es. to the Land Bank Authority who has a potential purchaser.
Background:Subject property was aquired by City of Augusta and has been surplus
property approximately since 1989. Inquiry has been made and interest
expressed to the Land Bank for the possible residential use of the property.
Analysis:The transfer of the property to the Land Bank Authority would likely result
in the property being added to County's tax roll.
Financial Impact:Increase in County general fund by adding property to tax tax roll.
Alternatives:1) Approve; 2) Not Approve
Recommendation:Approve
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Finance Committee Meeting
7/28/2009 1:15 PM
Wei Han
Department:Clerk of Commission
Caption:Consider a request by Wei Han regarding city sponsorship for the Shen Yun
Performing Arts Show to be presented on December 19, 2009 at Bell
Auditorium.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 6