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Finance Committee Meeting Committee Room- 7/13/2009- 1:15 PM
FINANCE
1. Approve the replacement of 8 vehicles of the general fund departments
through the Georgia State Vehicle Contract program from the General Fund
Capital Outlay.
Attachments
2. Report from the Tax Assessor regarding the request from Augusta Property
Management, Inc. for a refund of taxes paid in 2008 on properties located at
2461 Damascus Road, 2511 Cascade Drive and 2419 Baywood Drive.
Attachments
3. Consider a request from Ms. Dolly Frazier for reimbursement of medical
expenses resulting from a fall on broken pavement.
Attachments
4. Present 2010 Budget Calendar for approval.
Attachments
5. Consider a request from Good Neighbor Ministries for funding in the
amount of $25,000 for start up operations for the Harrisburg Family
Healthcare Clinic.
Attachments
6. Consider a request from the New Bethlehem Community Center for
funding in the amount of $25,000 to provide fencing and an outdoor water
fountain for the existing park/playground area.
Attachments
7. Approve transfer of ownership of Powder Works Chimney to the Augusta
Canal Authority and $52,000 for renovations.
Attachments
8. Approve request to raise the Interment rates to reflect the actual cost of the
service and approve budget amendment for $10,000 for Acct. #101063110-
52.13119.
Attachments
Finance Committee Meeting
7/13/2009 1:15 PM
2009 General Fund Vehicles
Department:Finance Department, Fleet Management Division
Caption:Approve the replacement of 8 vehicles of the general fund departments
through the Georgia State Vehicle Contract program from the General Fund
Capital Outlay.
Background:Fleet Management submits yearly bids to the various vehicle vendors in
order to replace older inefficient vehicles in the fleet. The manufacturers
will allow governmental reduced pricing for a delegated amount of time
until those particular vehicles are sold out. This year the bid cutoffs were
enacted before the final budget for Capital Outlay was determined, thereby
eliminating replacement purchases for the proposed vehicles. The only
other alternative is to utilize the Georgia State Contract program whereby
most vehicles have been bidded by the state from various vendors. This
assures competative bidding and the best pricing for each type of vehicle
state wide. Evaluations of vehicles to be replaced and order sheets are
included as attachments.
Analysis:Fleet Management has requested state bid pricing from the following
vendors who have officially submitted the lowest price available per
Georgia State Contract: 2-2009/10 Ford Ranger P/U Truck 4x2 – Allen
Vigil Ford; SWC# 90795-B11; $14,580 Each 1-2009/10 Ford Ranger P/U
Truck 4x4 – Allen Vigil Ford; SWC# 90795-B11; $18,946 Each 1-2009/10
Chevy Impala Car – Hardy Chevrolet - SWC# 90795-A42; $17,568 Each 1-
2009/10 Ford Explorer – Allen Vigil Ford; SWC# 90795-A53; $22, 168
Each 1-2009/10 Chevy Impala-Police – Hardy Chevrolet; SWC# 90796-
IPV; $22,107 Each 1-2009/10 Ford F250 Truck – Allen Vigil Ford; SWC#
90795-B32; $20,762 Each 1-2009/10 Ford F150 P/U Truck – Allen Vigil
Ford; SWC# 90795-B42; $20,852 Each
Financial Impact:The vehicles will be purchased for a total of $ 151,563.00. Funding for the
procurement of this equipment will be provided by the General Fund Capital
Outlay and has been approved by the City Administrator and Finance
Director.
Alternatives:1. Approve the purchase of these 8 vehicles through the Georgia State
Contract Program. 2. Do not approve the request.
Recommendation:Approve the purchase of 8 vehicles for various departments through the
Georgia State Vehicle Contract program
Funds are Available in
Cover Memo
Item # 1
the Following
Accounts:272-01-6440/54.22110 and 272-01-6440/54.22210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
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Finance Committee Meeting
7/13/2009 1:15 PM
Augusta Property Management
Department:Clerk of Commission
Caption:Report from the Tax Assessor regarding the request from Augusta Property
Management, Inc. for a refund of taxes paid in 2008 on properties located at
2461 Damascus Road, 2511 Cascade Drive and 2419 Baywood Drive.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
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Finance Committee Meeting
7/13/2009 1:15 PM
Dolly Frazier
Department:Clerk of Commission
Caption:Consider a request from Ms. Dolly Frazier for reimbursement of medical
expenses resulting from a fall on broken pavement.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Finance Committee Meeting
7/13/2009 1:15 PM
FY 2010 Budget Calendar
Department:Finance Department
Caption:Present 2010 Budget Calendar for approval.
Background:The Budget calendar establishs targeted dates for the completion of the
various stages of the 2010 budget preparation and adoption process. The
calendar is presented for approval consistent with the legal requirements in
accordance with OCGA 36-81-3. The budget calendar as planned will
facilitate the development and review of the budget requests. Deliberations
by the legislative body, with input from the citizens of Augusta-Richmond
County, are planned to allow adoption of FY 2010 budget on a timely
basis. The budget for Fiscal year 2010, which begins January 1, 2010, is
required by local ordinance to be adopted at the second commission meeting
in November 2009.
Analysis:N/A
Financial Impact:N/A
Alternatives:Revise dates.
Recommendation:Approve Budget Calendar for FY 2010 as attached.
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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AUGUSTA, GEORGIA
2010 BUDGET PLANNING CALENDAR
__________________________________________________________________
JULY 2009
July 16, 2009 Distribution of Budget Handbook with Instructions and meeting with all
department heads or assistants.
July 21, 2009 Commission approves FY 2010 Budget Calendar.
AUGUST 2009
August 10, 2009 Departmental Budgets due to Finance (departments without access to
IFAS system). Budget analysts begin review of proposed budgets for
budget hearings.
August 10-14, 2009 Budgets to be entered into Budget Item Detail (by IFAS users).
Aug 24-31, 2009 One week of Budget Hearings with Departments (call if desired)
Budget hearings would be lead by the Finance Department with a report of
new programs and personnel submitted to Administrator at conclusion of
hearings. Administrator would be aware of all budget hearings, however
his attendance would not be mandatory. A representative of the
administrator’s office would be in all hearings.
SEPTEMBER 2009
September 28, 2009 Primary budget summary of reviews from Finance department presented
to Administrator. Revenue Estimates Revised.
OCTOBER 2009
October 6, 2009 FY 2010 Budget presented to Augusta-Richmond County Commission by
the Administrator. Publish in paper upon presentment.
October 27, 2009 Publish Public Hearing Notice in paper, one week before meeting.
NOVEMBER 2009
November 3, 2009 PUBLIC TOWN MEETING/ COMMISSION WORKSHOP
Public Hearing of 2010 Budget.
November 10, 2009 Publish Notice of Budget Adoption in paper, one week before meeting.
November 17, 2009 Adoption of the FY 2010 Budget by the Augusta-Richmond County
Commission
JANUARY 2010
January 1, 2010 Effective date for the Fiscal year 2010 Budget.
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Finance Committee Meeting
7/13/2009 1:15 PM
Good Neighbor Ministries
Department:Clerk of Commission
Caption:Consider a request from Good Neighbor Ministries for funding in the
amount of $25,000 for start up operations for the Harrisburg Family
Healthcare Clinic.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Finance Committee Meeting
7/13/2009 1:15 PM
New Bethlehem Community Center
Department:Clerk of Commission
Caption:Consider a request from the New Bethlehem Community Center for funding
in the amount of $25,000 to provide fencing and an outdoor water fountain
for the existing park/playground area.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Finance Committee Meeting
7/13/2009 1:15 PM
Powder Works Chimney
Department:Augusta Canal Authority
Caption:Approve transfer of ownership of Powder Works Chimney to the Augusta
Canal Authority and $52,000 for renovations.
Background:The Confederate States Powder Works Chimney is all that remains of an
immense facility consisting of 26 buildings on a tract of 140 acres that
extended two miles along the Augusta Canal. At the beginning of the war
not a single pound of gunpowder was being made in the South. The facility
between April 1862 and April 1865 manufactured almost all of the
gunpowder for the Confederacy- a total of almost 3 million pounds of the
highest grade available. The facility was designed by C. Shaler Smith and
built by Col. George Washington Rains for $385,000. On October 31, 1872
at the conclusion of the war, the buildings and property was purchased by
the City of Augusta for $32,000 and the buildings demolished except for the
great chimney. In a speech before the Augusta City Council in 1872 Col.
Rains urged the preservation “of the noble obelisk (chimney) to remain
forever as a fitting monument to the dead heroes who sleep on the
battlefields of the South”. The towering brick chimney with a base of 19
feet and 168 feet in height stands out against the Augusta skyline as a
monument to those who gave their lives during the War Between the
States. It remains intact today as the only remaining structure built by the
Confederacy . Since the demolition of the adjacent buildings in 1872
minimum maintenance has been performed on the chimney-a testament to
the excellent design and workmanship. On June 2, 1897, the City Council of
Augusta granted custody of the Chimney to The Confederate Survivors
Association for its continued preservation. This custodial responsibility has
now been transferred to Camp #158, Brig. Gen. E. Porter Alexander of the
Sons of the Confederate Veterans Inc. There is evidence of vegetation
growing from the bricks at the top of the chimney. Roots from this growth
weakens the mortar and has caused the bricks to start falling. This of course
is both a safety and a structural concern. There are no threats to the historic
property from development but its current physical condition and structural
integrity is of grave concern
Analysis:The Augusta Canal Authority received a grant from the GA Department of
Natural Resources in 2003 to prepare a structural assessment of the
chimney. This report, completed in July 2003, found the following
conditions: • Several small areas of loose brick that present a falling hazard.
• The lightning protection system is improperly anchored and is not
anchored. • There are areas of significant mortar erosion that are several
inches deep-more significant towards the top of the chimney. • There is one
vertical crack ¾” inches wide on the west face that is approximately 40’
long. • Significant plant growth at top of the chimney. • The remains of the
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upper part of the interior liner had collapsed and had been removed from the
base. The current cost of these repairs is $192,000. The Sons of the
Confederate Veterans have raised $140,000 toward the cost of these repairs
and the Canal Authority has requested that the balance be provided by the
City. The Authority will administer the construction contract. The Sons of
the Confederate Veterans, appearing before the Commission on March 24th,
requested that the ownership of the chimney be transferred to them. It is our
recommendation that ownership of the chimney more appropriately should
be with the Canal Authority. The chimney is located within the boundary of
the historic Augusta Canal National Heritage Area.
Financial Impact:Funds are in 2009 capital budget allocation
Alternatives:Not approve and thereby allow the chimney to continue to deteriorate and
expose the public to the safety hazard of falling bricks
Recommendation:Approval.
Funds are Available in
the Following
Accounts:
272-06-4112/5413120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Finance Committee Meeting
7/13/2009 1:15 PM
Rate adjustment for opening and closing of graves
Department:Public Services Department - Maintenance Division/Cemeteries Section
Caption:Approve request to raise the Interment rates to reflect the actual cost of the
service and approve budget amendment for $10,000 for Acct. #101063110-
52.13119.
Background:The current budget was created to reflect 2008 prices. The bids we received
in January 2009 for these services, however, were much higher than our
approved budget. Therefore, we are experiencing a financial deficit. The
current cost for this service is: $250.00, $75.00 for persons under 12
years of age and $50.00 for cremation or stillborn. We have not had a rate
increase for this service since 1990. We have completed an analysis of city-
maintained cemeteries in Rome, Macon, and Savannah, Georgia, along with
several local cemeteries, to ensure that the proposed rate increase is in line
with the geographical area.
Analysis:The budget was set for $200.00 per burial, whereas it costs $500.00 per
burial, leaving us in a deficit per burial of $300.00. Please see the attached
strategy to eliminate this shortcoming.
Financial Impact:January-June 2009 we had an approximate $5,000.00 budget deficit. We
managed to do budget transfers to make up this deficit however, we won't be
able to do this for the second half of the year.
Alternatives:1. Approve request to raise the Interment rates to reflect the actual cost of
the service and approve budget amendment for $10,000 for Acct.
#101063110-52.13119., effective August 1, 2009. 2. Perform opening and
closing in-house; start-up cost approximately $75-100,000, increase operator
salary by 15 percent. 3. Do not approve rate increase and continue budget
deficit.
Recommendation:#1. Approve request to raise the Interment rates to reflect the actual cost of
the service and approve budget amendment for $10,000 for Acct.
#101063110-52.13119., effective August 1, 2009.
Funds are Available in
the Following
Accounts:
Cost of this increase will be placed on the consumer.Associated revenue to
be recorded and budget adjustment made to 101-000000-3491110
REVIEWED AND APPROVED BY:
Cover Memo
Item # 8
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
HILLCREST MEMORIAL PARK 2700 DEANS BRIDGE RD. (706) 790-1185
MONDAY TO SATURDAY: $ 995.00
SUNDAY: $1,595.00
HOLIDAY: $1,795.00
CREMATION (URN) BURIALS MONDAY TO SATURDAY: $ 495.00
CREMATION (URN) BURIALS SUNDAY: $1,095.00
CREMATION (URN) BURIALS HOLIDAY: $ 1,295.00
INFANTS (WHICH INCLUDES OPENING/CLOSING & SETUP OF TENT, CHAIRS, & GRASS): $150.00
NO BURIALS ON HOLIDAYS: CHRISTMAS DAY, THANKSGIVING DAY, & PRIOR TO 12 NOON ON THE DAY
AFTER CHRISTMAS.
Attachment number 1
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PINEVIEW MEMORIAL PARK 450 FIVE NOTCH RD, W., N. AUGUSTA, SC. (803) 279-1508:
WEEKDAYS (BEFORE 4 P.M. ARRIVAL TIME): $975.00
WEEKDAYS (AFTER 4 P.M. ARRIVAL TIME): $1,275.00
WEEKENDS & HOLIDAYS: $1,275.00
WEEKENDS & HOLIDAYS AFTER 3 P.M. ARRIVAL TIME: + $300.00 = $1,575.00
CREMATION BURIALS - WEEKDAYS: $300.00
CREMATION BURIALS – WEEKDAYS AFTER 4 P.M. : $450.00
CREMATION BURIALS – WEEKENDS/HOLIDAYS: $450.00
INFANTS (18 MOS. & YOUNGER): $350.00
INFANTS OLDER THAN 18 MOS.: ADULT CHARGES APPLY
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2009 CEMETERY FEES
Section 1. INTERMENT FEES
Interment fees in all City of Savannah cemeteries shall be charged
according to the following schedule:
- - - - - - - - - - - - - - - - - PRICE - - - - - - - - - - - - - - - - - -
KIND OF
INTERMENT
Sunday/ Holiday
Rate
Standard
Rate
Prime
Rate*
Adult $900 $680 $520
Child (2 to 10 years) 625 440 330
Infant (up to 2 years) 555 400 300
Amputated limb 540 380 285
Ashes/Cremains 485 345 260
* The Prime Rate requires that interment fees are paid, interment orders are signed,
and funeral services are arranged at least 24 hours before a funeral service
scheduled Tuesday through Friday, from 8:00 a.m. to 4:00 p.m. or at least eight
normal work hours before a funeral service scheduled for Monday or the day after a
City holiday.
Section 2. SALE OF INTERMENT RIGHTS
The selling price for spaces in City cemeteries shall be as follows:
Price Per
Space
Price Per
Lot/Niche*
a. Section 1, Greenwich - 2 space lots (standard) $1,070 $2,150
b. Section 1, Greenwich - 2 space lots (intermediate) 1,210 2,430
c. Section 1, Greenwich - 2 space lots (prime) 1,350 2,710
d. Section 8, Greenwich - 4 space lots 800 3,210
e. Section 9, Greenwich - 6 space lots 800 4,810
f. Section 10, Greenwich - 6 space lots 800 4,810
g. Section 12, Greenwich - 1 space lots 750 760
h. Section 12, Greenwich - 1 cremation space 475 485
i. Section S, Bonaventure - 1 space lots 750 760
j. Section S, Bonaventure - 6 space lots 800 4,810
k. Section S, Bonaventure - 12 space lots 800 9,610
l. Section T, Bonaventure - 6 space lots 800 4,810
m. Section T, Bonaventure - 12 space lots 800 9,610
n. Columbarium 101 - Standard niche 550 1,110
o. Columbarium 101 - Prime niche 610 1,230
* Each lot/niche includes a $10 recording fee.
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Section 3. FEES FOR CEMETERY SERVICES
Fees for other cemetery services shall be as follows:
a. Perpetual care $11 per square foot
b. Annual care $110 per lot per year
c. Work permits
Small Structure $10 per corner marker or flag pole
Medium Structure $30 per foot marker, vase, bird bath, or cradle
Large Structure $80 per monument, slab, coping, fence, bench,
statue, or oversized marker
Columbarium $80 per structure plus
$30 per each additional niche
Mausoleum $80 per structure plus
$80 per each additional crypt
Landscape installation or
removal
$35 per lot
d. Water supplied to lot owners $15 per lot per year
e. Burial instruction recording $10 per lot
f. Lot diagram preparation $20 per lot
$10 per each adjacent lot
g. Columbarium memorialization $250 per 3 lines
h. Tent/Chair rental $265 per tent with 16 chairs
i. Tour fee (up to 30 participants)
(single tour up to 1 hour)
$253 per tour
j. Monthly tour pass (any cemetery)
Walking or bicycle tour
(up to 15 guests)
$90 per month
Small vehicle tour
(up to 15 passengers)
$90 per month
Bus or trolley tour
(25’-35’ long)
$220 per month
k. Monthly tour pass (all cemeteries)
Walking or bicycle tour
(up to 15 guests)
$180 per month
Small vehicle tour
(up to 15 passengers)
$180 per month
Bus or trolley tour
(25’-35’ long)
$440 per month
l. Special events (up to 1 hour, up
to 30 participants)
$25 per event
m. Filming fee (up to 1 hour)
(up to 30 participants)
$25 per shoot
n. After-hour fee (in addition to
items c., i., l. and m. above)
$60 per hour
NOTES: Written record searches are covered elsewhere in Revenue Ordinance.
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Section 4. CEMETERY CODE REFERENCE
Refer to the Savannah Code, Part 4, Chapter 3, for other provisions
relating to operation of City cemeteries.
Attachment number 3
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PUBLIC SERVICES DEPARTMENT
Dennis Stroud Michael D. Greene
Assistant Director Interim Director
Maintenance Division
2316 Tobacco Road - Augusta, GA 30906
(706) 790-7062 – Fax (706) 771-2966
WWW.AUGUSTAGA.GOV
Date: June 25, 2009
To: Finance Committee
From: Dennis Stroud
Assistant Director
Public Services Department
Subject: Grave Opening and Closing
File Reference: Rate Increase
Kind of Interment Sunday/Holiday Standard Rate
Adult $750.00 $600.00
Child 600.00 550.00
Infant-2 yrs 550.00 400.00
Cremations 250.00 225.00
$1,200 for double deck grave services held at the same time.
If you have any questions, or require additional information,
please do not hesitate to contact me
Dennis Stroud
Assistant Director
Public Services Department
Attachment number 4
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PUBLIC SERVICES DEPARTMENT
Dennis Stroud Michael D. Greene
Assistant Director Interim Director
Maintenance Division
2316 Tobacco Road - Augusta, GA 30906
(706) 790-7062 – Fax (706) 771-2966
WWW.AUGUSTAGA.GOV
Attachment number 4
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