HomeMy WebLinkAbout2009-06-08-Meeting Agendawww.augustaga.gov
Finance Committee Meeting Committee Room- 6/8/2009- 1:20 PM
FINANCE
1. Motion to approve the Wayne Evans Auction Company, Inc of Columbus,
Georgia as the auction service for the sale of excess/surplus government
property a public auction (RFQ # 09-076).
Attachments
2. Approve the Agreement for Services Augusta Development Agenda.
Attachments
3. Receive as information 1st quarter 2009 Financial Reports. (Referred from
June 2 Commission meeting)
Attachments
4. Motion to approve a request to transfer three parcels of land to the Land
Bank Authority for the development of the Kroc Center. Properties are as
follows: 1824 Pearl Avenue Map and Parcel No. 27 4 093, 114 Eve Street
Map and Parcel No. 27 4 092, 1827 Pearl Avenue Map and Parcel No. 35 2
023.
Attachments
Finance Committee Meeting
6/8/2009 1:20 PM
2009 Auction Service
Department:Finance Department, Fleet Management Division
Caption:Motion to approve the Wayne Evans Auction Company, Inc of Columbus,
Georgia as the auction service for the sale of excess/surplus government
property a public auction (RFQ # 09-076).
Background:A Request for Qualifications was published by the Procurement Department
in April 2009 for Auction Services. The request was posted on the electronic
bid system and 7 venders were notified of the Request. Only one vender
submitted a Request for consideration, Wayne Evans Auction Company of
Columbus, Georgia. The RFQ was submitted for a 3 year period with the
option to have 2 one year extensions for this service. Fleet Management is
currently confirming the inventory of excess equipment and vehicles for
auction and will present a separate agenda for the Commission to declare the
equipment excess and available for public auction.
Analysis:Wayne Evans Auction Company submitted a compliant bid and was found
acceptable to the evaluation committee. All aspects of the Request for
Qualifications were found acceptable.
Financial Impact:The Auction Service will be paid for from a “Bidders Premium”. A bidder’s
premium of 10% will be added to the sale of each item to pay for the auction
service (Example: a bidder bids $300.00 for an item and wins the bid. The
bidder pays $351.00 for the item; $300 for the bid, $30.00 for the
auctioneers (10% buyers premium) and $21.00 for sales tax). This provides
a motivation for the auctioneer to sell the item for as much as he can get.
Fleet Management estimates approximately $200,000 in revenues to be
generated from the sale.
Alternatives:1.Use an internet auction service for the disposal of surplus items.
Recommendation:(1) Approve Wayne Evans Auction Company, Inc. from Columbus, Georgia
to be approved as the auction service for the Augusta Commission (2)
Authorize the Fleet Manager to coordinate an auction of surplus/excess and
salvage property for July 25, 2009.
Funds are Available in
the Following
Accounts:
None Required
Cover Memo
Item # 1
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1
Page 1 of 1
Item # 1
REQUEST FOR QUALIFICATIONS
Request for Qualifications will be received at this office until Tuesday, May 19, 2009 @ 3:00 p.m. FOR
FURNISHING:
RFQ ITEM #09-076 Auctioneer Services for Augusta Fleet Management
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be examined at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. RFQ documents may be obtained at the office of
Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. All
questions must be submitted in writing to the office of the Procurement Department by
Tuesday, May 5, 2009 @ 3:00 p.m. by fax at 706-821-2811 or by mail. No RFQ will be accepted by
fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement Department
with your bonafide bid package.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
Bidders will please note that the number of copies requested; all supporting documents including
financial statements and references and such other attachments that may be required by the bid
invitation are material conditions of the bid. Any package found incomplete or submitted late shall be
rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly
disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the
appropriate committee of the Augusta Commission. Please mark RFQ number on the outside of the
envelope.
Bidders are cautioned that sequestration of RFQ documents through any source other than the office of
the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized
sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle April 9, 16, 23, 30, 2009
Metro Courier April 15, 2009
cc: Tameka Allen Interim Deputy Administrator
Donna Williams Finance
Ron Crowden Fleet Management
Attachment number 2
Page 1 of 1
Item # 1
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Attachment number 3
Page 1 of 1
Item # 1
Evaluator # Cumulative
Friday, May 22, 2009 @ 9:00 a.m.
Possible
Location Description Points
2.01 Proper number of event staff 10 10
a. Auctioneers (3-minimum)
b. Ringmen
c. Clerks
d. Security
2.02 Proposal addresses organizing for sale, marking equipment 5 5
2.03 Auction company provides restrooms 5 5
2.04 Proposal discusses advertising (evaluate on details) 5 5
2.05 Discussion of directional and auction signage 5 5
2.06 Discussion of collection and disbursement of funds 5 5
2.07 Discussion of the removal of property 2 2
2.08 Provide reports and records
a. Copy of Bill of Sale 5 5
b. Buyers list 5 5
c. Record of sales by lot, item and buyer 5 5
d. Other 3 3
1.2 EXCEPTIONS:
a. Will not handle all types of property (deduct 5 ea) -5
b. Staffing is not appropriate to needs -5
c. Other (list)-3
d. Other (list)-2
2.1 Required licenses presented 10 10
2.2 Proof of Insurance or statement of understanding 5 5
2.3 Workers Compensation 5 5
2.4 Listing of last 3 auctions with required information 10 10
2.1 Description of operation 5 5
2.11 Additional services or resources provided 5 5
2.12 Proximity to Augusta 5 4
TOTAL POINTS 100 99
Location(Proximity to Augusta) Points
Within Augusta Richmond County 5
Within the CSRA 4
Within Georgia 3
Within SE United States (includes AL, GA, TN, NC, SC, FL) 2
All Other 1
EVALUATION SHEET
RFQ Item # 09-076 AUCTIONEER SERVICES 2009
Wayne Evans Auction
P. O. Box 4600
Columbus, GA 31904
Notes:
For City of Augusta Fleet Management
SECTION ONE
SECTION TWO
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Finance Committee Meeting
6/8/2009 1:20 PM
Augusta Development Agenda Contract
Department:Law Department
Caption:Approve the Agreement for Services Augusta Development Agenda.
Background:See attached documents.
Analysis:See attached documents.
Financial Impact:See attached documents.
Alternatives:Do not approve Augusta Development Agenda Contract.
Recommendation:Approve Augusta Development Agenda Contract.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Finance Committee Meeting
6/8/2009 1:20 PM
Receive as information 1st quarter 2009 Financial Reports
Department:
Caption:Receive as information 1st quarter 2009 Financial Reports. (Referred from
June 2 Commission meeting)
Background:Periodic Financial Reports are presented to keep the Commission aware of
the financial status of the Organization
Analysis:
Financial Impact:
Alternatives:
Recommendation:Receive as information
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 3
Finance Committee Meeting
6/8/2009 1:20 PM
Transfer Property to Land Bank Authority
Department:
Caption:Motion to approve a request to transfer three parcels of land to the Land
Bank Authority for the development of the Kroc Center. Properties are as
follows: 1824 Pearl Avenue Map and Parcel No. 27 4 093, 114 Eve Street
Map and Parcel No. 27 4 092, 1827 Pearl Avenue Map and Parcel No. 35 2
023.
Background:The county having previously approved this request April 21, 2009.
Analysis:The transfer of the referenced properties is necessary to facilitate the
development of the Kroc center.
Financial Impact:There are no costs necessary for this transfer.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4