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Finance Committee Meeting Committee Room- 4/29/2009- 1:00 PM
FINANCE
1. Approve funding for June 16, 2009 Special Election.
Attachments
2. Consider a request from the Augusta Branch NAACP for city sponsorship
through the purchase of tickets for the Centennial Freedom Fund Banquet.
Attachments
3. Consider a request from Mr. Jugal K. Purohit regarding a waiver of penalty
on ten (10) tax bills due to national economic conditions.
Attachments
4. Motion to approve a contract with Shields DESIGN LLC to work with staff
in the creation of an overall Augusta Development Agenda.
Attachments
5. Consider a request from FPL Food, LLC regarding a waiver of interest
and/or penalties on their 2008 property taxes.
Attachments
6. Motion to approve a contract with Jordan, Jones and Goulding to develop
the Historic Resources Survey, Phase I, of the Harrisburg-West End
Historic District.
Attachments
7. Consider a request by the Olin Corporation that penalty and interest be
refunded on 5 2008 tax bills.
Attachments
8. Discuss/approve the Tee Center and Laney-Walker Redevelopment Plan
(s). (Requested by the Administrator)
Attachments
9. Consider Amended TAD Redevelopment Plan.
Attachments
Finance Committee Meeting
4/29/2009 1:00 PM
Approve Funding for June 16, 2009 Special Election
Department:Board of Elections
Caption:Approve funding for June 16, 2009 Special Election.
Background:The SPLOST Referendum was called by the Board of Elections pursuant to
the Resolution passed by the Augusta Commission.
Analysis:
Financial Impact:$83,290
Alternatives:None
Recommendation:Approval
Funds are Available in
the Following
Accounts:
Contingency 101101110/6011110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
ELECTION COST WORKSHEET
GENERAL ELECTION RUNOFF
JUNE 16, 2009
ITEM TOTAL COST
Poll Worker Salary 45,000.00
Poll Worker Training 9,000.00
Cell Phones 500.00
Testing of Equipment 3,500.00
Temporary Employees (Daily) 6,000.00
Election Night Workers
and Delivery Crew
4,000.00
Security 300.00
Staff Overtime/Comp Hours 0
Custodial Pay 1,150.00
Building Rental 3,400.00
Truck Rental 2,000.00
Printing ± Absentee Ballots 3,500.00
Food 200.00
Mileage 100.00
Board Pay 1,000.00
Advertising 40.00
Postage ± Absentee/Poll Worker 3,600.00
TOTAL ESTIMATED COST $83,290.00
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Finance Committee Meeting
4/29/2009 1:00 PM
Augusta Branch NAACP
Department:Clerk of Commission
Caption:Consider a request from the Augusta Branch NAACP for city sponsorship
through the purchase of tickets for the Centennial Freedom Fund Banquet.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Finance Committee Meeting
4/29/2009 1:00 PM
Consider waiving penalty on 10 outstanding tax bills.
Department:Steven Kendrick - Tax Commissioner's Office
Caption:Consider a request from Mr. Jugal K. Purohit regarding a waiver of penalty
on ten (10) tax bills due to national economic conditions.
Background:Mr. Purohit came into this office on March 9, 2009 requesting penalty be
waived on 10 tax bills.
Analysis:The amount of penalty Mr. Purohit is requesting to be waived is far above
authorization of this office.
Financial Impact:$12,337.10 - All penalty on all 10 bills.
Alternatives:Waive all penalty. Waive a portion of the penalty. Waive none of the
penalty.
Recommendation:This office has no recommendation.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Finance Committee Meeting
4/29/2009 1:00 PM
Contract with Shields DESIGN LLC
Department:Administrator
Caption:Motion to approve a contract with Shields DESIGN LLC to work with staff
in the creation of an overall Augusta Development Agenda.
Background:Mr. Shields was formerly principal partner with ICON Architecture Inc.
who recently completed the 2009 Downtown Master Plan for Augusta
Tomorrow. The proposal is for Mr. Shields, in corroboration with ICON and
other partners, to refine the 2009 Comprehensive Plan prepared by the
Augusta Richmond County Planning Commission and create plans in
varying levels of detail for five large “neighborhood planning areas”,
develop detailed plans for eight “prototype projects”, and move Augusta
toward a more orderly process of growth management. If approved this
project could begin in late May or June and be completed in 14 months.
Analysis:I see Augusta at a breakout point with the assets of its location, economic
base and ideal size now complimented with its newfound political stability.
Now is the time for us (Commissioners, planners and citizens) to form a new
vision for Augusta, complemented with plans and projects to implement the
vision. John Shields has a proven international background in this work, he
is very familiar with Augusta and he is very enthusiastic about working with
Commissioners, citizens and planners to create these visions, plans and
projects.
Financial Impact:
Alternatives:Staff of the Planning Commission could do this work over the course of
three years.
Recommendation:Approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 4
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Finance Committee Meeting
4/29/2009 1:00 PM
FPL Food LLC
Department:Clerk of Commission
Caption:Consider a request from FPL Food, LLC regarding a waiver of interest
and/or penalties on their 2008 property taxes.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Finance Committee Meeting
4/29/2009 1:00 PM
Historic Resources Survey Contract
Department:Clerk of Commission
Caption:Motion to approve a contract with Jordan, Jones and Goulding to develop
the Historic Resources Survey, Phase I, of the Harrisburg-West End Historic
District.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Finance Committee Meeting
4/29/2009 1:00 PM
Request from Olin Corp. for refund of penalty and interest.
Department:Steven Kendrick - Tax Commissioner
Caption:Consider a request by the Olin Corporation that penalty and interest be
refunded on 5 2008 tax bills.
Background:The Tax Commissioner received a letter from Olin Corporation dated April
2, 2009 (copy included with this agenda item) explaining the issues that led
up to penalty and interest being charged. The letter states that Olin Corp.
has never been late on any of these bills in the past and that is true with the
exception of one of the bills, and that happened to be the result of a returne
mail issue (quickly corrected) in 2005.
Analysis:The refund of penalty and interest far exceeds the authorization of this
office.
Financial Impact:$36,266.50 - Penalty $10,879.95 - Interest
Alternatives:Waive all penalty & interest. Waive a portion of both. Waive one or the
other. Waive none of the penalty or interest.
Recommendation:This office has no recommendation.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Finance Committee Meeting
4/29/2009 1:00 PM
TEE Center and Laney-Walker Redevelopment Plans
Department:
Caption:Discuss/approve the Tee Center and Laney-Walker Redevelopment Plan(s).
(Requested by the Administrator)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 8
Finance Committee Meeting
4/29/2009 1:00 PM
Amended Tax Allocation District Plan
Department:Clerk of Commission
Caption:Consider Amended TAD Redevelopment Plan.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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