HomeMy WebLinkAbout2009-04-13-Meeting Agendawww.augustaga.gov
Finance Committee Meeting Committee Room- 4/13/2009- 1:00 PM
FINANCE
1. Approve the replacement of 1 work detail van for Solid Waste Department.
Attachments
2. Approve the replacement of 1 utility body, crew truck for the Utilities
Department-Construction and Maintenance Division.
Attachments
3. Approve the purchase of 1 compact pickup truck and 2 full size pickup
trucks for the Utilities Department-Construction & Maintenance Division
and Fort Gordon.
Attachments
4. Approve the purchase of 1 forklift for the Utilities Department-
Administration Division.
Attachments
5. Approve the purchase of 1 small tractor with front end loader for the
Utilities Department-Raw Water Pumping Station.
Attachments
6. Approve payments to state employees in District Attorney's office to
replace wages lost due to State furloughs.
Attachments
7. Consider a request from Historic Augusta, Inc. regarding city sponsorship
through the purchase of tickets for the 2009 Cotton Ball.
Attachments
8. Motion to approve a request from the Salvation Army to purchase City
properties.
Attachments
9. Motion to approve abatement of all County Ad Valorem Taxes on Land
Bank owned property.
Attachments
Finance Committee Meeting
4/13/2009 1:00 PM
2009 Solid Waste Van
Department:Finance Department, Fleet Management
Caption:Approve the replacement of 1 work detail van for Solid Waste Department.
Background:The Solid Waste Department would like to request the replacement of their
current older work detail van with a new unit. The older van, asset number
940302, is a 1994 model with extreme wear and tear and meets the
replacement criteria approved by the Commission in April 2004, an
evaluation is attached for review. The current van has had extensive repairs
over the past 14 years directly associated with its operation on the landfill
property. There are no cost benefits in retaining this vehicle
Analysis:Fleet Management submitted a request for bids through the Procurement
Department utilizing the Demand Star electronic bid system which offers
nationwide bid coverage. The Procurement Department received quotes
back from two vendors. A review of the bids received shows the following
(The tab sheet is attached for review): (1) Bid Item: 08-207, Terry Cullen
Chevrolet = $27,157.00; Allen Vigil Ford = Non Compliant bid
Financial Impact:The total cost of all vehicles is $27,157.00 which is available in the Solid
Waste Department’s Capital Outlay
Alternatives:1. Approve the replacement 2. Disapprove the replacement.
Recommendation:Approve the request to purchase one replacement work detail van for the
solid Waste Department from Terry Cullen Chevrolet for $27,157.00.
Funds are Available in
the Following
Accounts:
541044210/5422220
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
FORD E350 WORK DETAIL VAN
BID 08-207 Terry Cullen Allan Vigil Required
Chevrolet Ford Items
Year 2009 Non-Compliant
Brand Chevrolet Bid
Model CG33706
Delivery Date 90 Days
5.01 Base Price $24,290.00 0.00 5.01 $24,290.00
5.02 Speed Control 0.00 0.00 5.02 0.00
5.03 Tilt Steering Wheel 0.00 0.00 5.03 0.00
6.00 OUTFITTER'S SPECIALTY ITEMS
6.01 Fire Extinguisher 50.00 0.00 6.01 50.00
6.02 Three Plug Outlet Receptacle 27.00 0.00 6.02 27.00
6.03 Class III Trailer Hitch 0.00 0.00 6.03 0.00
6.04 Trailer Wiring 0.00 0.00 6.04 0.00
6.05 Running Board 225.00 0.00 6.05 225.00
6.06 Front Partition 595.00 0.00 6.06 595.00
6.07 Window Screens 1,500.00 0.00 6.07 1,500.00
6.08 Door Lock Disable 25.00 0.00 6.08 25.00
6.09 Floor Mats 60.00 0.00 6.09 60.00
7.00 ALERT WARNING SYSTEMS
7.01 Backup Alarm 25.00 0.00 7.01 25.00
7.02 Corner Lighting 320.00 0.00
7.03 LED Cab Mount Flashing Light 360.00 0.00 7.03 360.00
7.04 Lighting/Siren 620.00 0.00
TOTAL $27,157.00
FOR ALL DEPARTMENTS - WORK DETAIL/PRISON TRANSPORT VAN - BID OPENING OCTOBER 31 @ 11:00
Attachment number 2Page 1 of 1
Attachment number 3Page 1 of 1
Attachment number 4Page 1 of 1
Attachment number 5Page 1 of 1
Attachment number 6Page 1 of 2
Attachment number 6Page 2 of 2
Finance Committee Meeting
4/13/2009 1:00 PM
2009 Utilities - Construction & Maintenance F-450
Department:Finance Department, Fleet Management Division
Caption:Approve the replacement of 1 utility body, crew truck for the Utilities Department-
Construction and Maintenance Division.
Background:The Utilities Department – Construction and Maintenance Division is requesting the
replacement of 1 full size utility body truck, F-450, asset number 984153. The truck
has been evaluated and exceeds the replacement criteria approved by the Augusta
Commission in April 2004. The evaluation sheet for this truck is included as an
attachment to the agenda. The truck has extreme maintenance cost, excessive miles,
and is recommended for replacement.
Analysis:Fleet Management submitted a request for bids through the Procurement Department
utilizing the Demand Star electronic bid system which offers nationwide bid
coverage. For the full size utility body truck, Bid 08-198, two bids were received as
follows: Bobby Jones = $49, 049.00; and Legacy Ford as a non compliant bid.
Financial Impact:The vehicle will be purchased for a total of $ 49,049.00. Funding for the
procurement of this equipment will be provided by the Utilities Department capital
outlay.
Alternatives:1. Approve the replacement, 2. Disapprove the replacement.
Recommendation:Approve the acquisition of one F450 utility body truck from Bobby Jones Ford
(lowest Bid offer -08-197) for $49,049.00 for the Utilities Department –
Construction & Maintenance Division.
Funds are Available in the
Following Accounts:506-04-3410/54.22210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Attachment number 2Page 1 of 1
15000 GVW TRUCKS
BID 08-198 Bobby Jones Legacy Required
Ford Ford Items
Year 2008 NON-COMPLIANT
Brand Ford BID
Model F450
Delivery Date 90-120 Days
5.01 Price -RC-4x2 $30,528.00 $0.00
5.02 Price - RC-4x4 $33,577.00 $0.00
5.03 Price - EC-4x2 $32,346.00 $0.00
5.04 Price - EC-4x4 $35,713.00 $0.00
5.05 Price - CC-4x2 $33,368.00 $0.00 5.05 $33,368.00
5.06 Price - CC-4x4 $36,744.00 $0.00
5.07 Limited Slip Rear Axle 299.00 0.00 5.07 299.00
5.08 HD Cooling Package 0.00 0.00 5.08 0.00
5.09 HD Electrical Package 0.00 0.00 5.09 0.00
5.10 HD Suspension Package 104.00 0.00 5.10 104.00
5.11 Rear Seat Deleated N/A 0.00
5.12 Trailer Tow Mirrors 0.00 0.00 5.12 0.00
5.13 Roof Clearance Lights 0.00 0.00 5.13 0.00
5.14 Speed Control/Tilt Steering 320.00 0.00
5.15 Skid Plate Package 83.00 0.00
5.16 PTO for Transmission 208.00 0.00
0.00
6.00 OUTFITTER'S SPECIALTY ITEMS
6.01 Fire Extinguisher 40.00 0.00 6.01 40.00
6.02 Three Plug Outlet Receptacle 45.00 0.00
6.03 Electric Brake Controller 120.00 0.00 6.03 120.00
6.04 11' Service Body 7,267.00 0.00 6.04 7,267.00
6.05A 11' Crane Service Body 9,200.00 0.00
6.05B Service Crane 5,392.00 0.00
6.06 J Hooks and Railing 120.00 0.00 6.06 120.00
6.07 Panel Top-60"3,951.00 0.00
6.08 Panel Top-72"4,724.00 0.00 6.08 4,724.00
6.09 Service Body Bumper-Ball 380.00 0.00
6.10 Service Body Bumper-Pintle 275.00 0.00 6.10 275.00
6.11 Stake Body 4,538.00 0.00
6.12 Tommy Gate Lift 2,310.00 0.00
6.13 Single Spotlight 245.00 0.00
6.14 Dual Spotlights 490.00 0.00 6.14 490.00
6.15 Toolbox-Aluminum 232.00 0.00
6.16 Class IV Trailer Hitch 300.00 0.00
6.17 Trailer Wiring 25.00 0.00 6.17 25.00
6.18 Trailer Ball 10.00 0.00
6.19 Pintle Hook-Single 120.00 0.00
6.20 Pintle Hook-Dual Purpose 140.00 0.00 6.20 140.00
6.21 Pipe Vise-Rigid Model 40195 210.00 0.00 6.21 210.00
6.22 Spot Mirrors 0.00 0.00
6.23 Window Tint-RC 90.00 0.00
6.24 Window Tint-EC 100.00 0.00
6.25 Window Tint-CC 125.00 0.00 6.25 125.00
6.26 Safety Cone Holder 45.00 0.00
6.27 Safety Cones-4 105.00 0.00 6.27 105.00
7.00 ALERT WARNING SYSTEMS
7.01 Backup Alarm 50.00 0.00 7.01 50.00
7.02 Magnetic LED Cab Light 320.00 0.00
7.03 Cab Mount LED Light 407.00 0.00 7.03 407.00
7.04 Traffic Advisor-Single 590.00 0.00
7.05 Traffic Advisor-Dual 1,180.00 0.00 7.05 1,180.00
TOTAL $49,049.00
FOR ALL DEPARTMENTS-15,000 GVW TRUCKS-BID OPENING NOVEMBER 25 @ 11:00
Attachment number 3Page 1 of 1
Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Tuesday, November 25, 2008
Bid Item #08-197 2009 – 10,000 GVW Series Pickup Truck for Fleet Department
Bid Item #08-198 2009 – 15,000 GVW Series Truck for Fleet Department
Bid Item #08-199 2009 – Mid-Size Sports Utility Vehicle for Fleet Department
BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
BID documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted
in writing to the office of the Procurement Department by Fax at 706-821-2811 or by mail. No
bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No BID may be withdrawn for a period of 90 days after time has been called on the date of opening.
Bidders will please note that the number of copies requested; all supporting documents including
financial statements and references and such other attachments that may be required by the bid
invitation are material conditions of the bid. Any package found incomplete or submitted late shall
be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been
improperly disqualified from bidding due to an incomplete bid submission shall have the right to
appeal to the appropriate committee of the Augusta commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 23, 30, November 6, 13, 2008
Metro Courier October 29, 2008
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Management
Attachment number 4Page 1 of 1
Vendors
Terry Cullen Chev
1250 Battlecreek Rd
Jonesboro, Ga 30236
Legacy Ford, Inc.
413 Industrial Blvd.
McDonough, GA 30253
Bobby Jones Ford
P.O. Box 15398
Augusta, GA 30919
Year 2009
Brand Ford
Model F450
Delivery Date 90 to 120 Days P.O.
5.00 Options
5.01 30,528.00$
5.02 33,577.00$
5.03 32,346.00$
5.04 35,713.00$
5.05 33,368.00$
5.06 36,744.00$
5.07 299.00$
5.08 STD
5.09 STD
5.10 104.00$
5.11 N/A
5.12 STD
5.13 STD
5.14 320.00$
5.15 83.00$
5.16 208.00$
6.00 Outfitter's
Specialty Items
6.01 40.00$
6.02 45.00$
6.03 120.00$
6.04 7,267.00$
6.05A 9,200.00$
6.05B 5,392.00$
6.06 120.00$
6.07 3,951.00$
6.08 4,724.00$
Bid Item #08-198
2009 - 10,000 GVW Series Pickup Truck
Fleet Department
Bid Opening Date: Tuesday, November 25, 2008 @ 11:00 a.m.
No Bid Non-Compliant
LSB (Good Faith Effort)
1
Attachment number 5Page 1 of 2
Vendors
Terry Cullen Chev
1250 Battlecreek Rd
Jonesboro, Ga 30236
Legacy Ford, Inc.
413 Industrial Blvd.
McDonough, GA 30253
Bobby Jones Ford
P.O. Box 15398
Augusta, GA 30919
6.09 380.00$
6.10 275.00$
6.11 4,538.00$
6.12 2,310.00$
6.13 245.00$
6.14 490.00$
6.15 232.00$
6.16 300.00$
6.17 25.00$
6.18 10.00$
6.19 120.00$
6.20 140.00$
6.21 210.00$
6.22 STD
6.23 90.00$
6.24 100.00$
6.25 125.00$
6.26 45.00$
6.27 105.00$
7.00 Alert
Warning Systems
7.01 50.00$
7.02 320.00$
7.03 407.00$
7.04 590.00$
7.05 1,180.00$
Bid Item #08-198
2009 - 10,000 GVW Series Pickup Truck
No Bid Non-Compliant
LSB (Good Faith Effort)
Fleet Department
Bid Opening Date: Tuesday, November 25, 2008 @ 11:00 a.m.
2
Attachment number 5Page 2 of 2
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Bid Item #08-197
2009 10,000 GVW Series Pickup Truck
For Fleet Department
Bid Due: Tue 11/25/08 @ 11:00 a.m.
Bid Item #08-198
2009 15,000 GVW Series Pickup Truck
For Fleet Department
Bid Due: Tue 11/25/08 @ 11:00 a.m.
Bid Item #08-199
2009 Mid-Size Sports Utility Vehicle
For Fleet Department
Bid Due: Tue 11/25/08 @ 11:00 a.m.
Bid Item #08-209
Telephone/Radio 24 Hour Logging Rec
For E9-1-1 Communication Center
Bid Due: Fri 11/21/08 @ 11:00 a.m.
Bid Item #09-600
Office Supplies – Annual Contract
For Various Departments
Bid Due: Wed 11/19/08 @ 3:00 p.m.
Ron Crowden
Fleet Department Tameka Allen
Interim Deputy Administrator Yvonne Gentry
DBE Coordinator
Bid Item #08-196
2009 Police Impala Truck
For Fleet Department
Bid Due: Fri 11/14/08 @ 11:00 a.m.
Attachment number 8Page 1 of 1
Finance Committee Meeting
4/13/2009 1:00 PM
2009 Utilities C&M and Fort Gordon
Department:Finance Department, Fleet Management Division
Caption:Approve the purchase of 1 compact pickup truck and 2 full size pickup
trucks for the Utilities Department-Construction & Maintenance Division
and Fort Gordon.
Background:The Utilities Department – Construction & Maintenance Division is
requesting the purchase of one compact pickup truck to support a new
requirement associated with Homeland Security, that of fire hydrant audit
mission This will be a daily requirement initially to inventory all fire
hydrants in Augusta (make, model, size, etc) and then to conduct periodic
inspections. Two F-150 full size pickup trucks, 4X2, are also requested to
support service calls, transport materials and light equipment for the day to
day maintenance of the distribution and collection system on Fort
Gordon. The F-150 is preferred over the Ranger because of the increased
bed size and load capacity.
Analysis:Fleet Management submitted a request for bids through the Procurement
Department utilizing the Demand Star electronic bid system which offers
nationwide bid coverage. For the compact pickup truck, Bid 08-188, the
Procurement Department received quotes back from three venders with only
one being compliant. Review of bids received show the following results:
Bobby Jones Ford = $ 16,216.00 each; Legacy Ford as noncompliant; and,
Gordon Chevrolet as non compliant. Quotes for the full size pickup truck ,
bid 08-189, were received from three venders, Bobby Jones Ford, Legacy
Ford and Gordon Chevrolet. Bobby Jones Ford was the only compliant
bidder at a cost of $20,301.00 each.
Financial Impact:The vehicles will be purchased for a total of $ 56,818.00. Funding for the
procurement of this equipment will be provided by the Utilities Department
capital outlay.
Alternatives:1.Approve the award to the lowest and only compliant bidder, Bobby Jones
Ford, Augusta Georgia 2.Do not approve the request.
Recommendation:Approve the acquisition of 1-Ford Ranger and 2- F150 utility body trucks
from Bobby Jones Ford (lowest Bid offer -08-188 & 08-189) for $56,818 for
the Utilities Department – Construction & Maintenance Division and Fort
Gordon.
Funds are Available in
the Following 506-04-3410/54.22210 506-04-3430/54.22210
Cover Memo
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
BID 08-188 Bobby Jones Legacy Gordon Required
Ford Ford Chevrolet Items
Year 2009
Brand Ford
Model Ranger
Delivery Date 90 Days
5.01 Model -EC-4x2 (4 Cyl)$15,004.00 $0.00 $0.00 5.01 $15,004.00
5.02 Model -EC-4x2 (6 Cyl)$16,044.00 $0.00 $0.00
5.02 Model -EC-4x4 (6Cyl)$18,558.00 $0.00 $0.00
6.00 OUTFITTER'S SPECIALTY ITEMS
6.01 Fire Extinguisher 40.00 0.00 0.00 6.01 40.00
6.02 Three Plug Outlet Receptacle 45.00 0.00 0.00
6.03 Bed Liner 275.00 0.00 0.00 6.03 275.00
6.04 ToolBox 245.00 0.00 0.00 6.04 245.00
6.05 Class III Trailer Hitch 190.00 0.00 0.00
6.06 Trailer Wiring 30.00 0.00 0.00
6.07 2" Trailer Ball 12.00 0.00 0.00
6.08 Window Tint 90.00 0.00 0.00 6.06 90.00
6.09 Safety Cone Holder 40.00 0.00 0.00
6.10 Safety Cones 105.00 0.00 0.00 6.08 105.00
7.00 ALERT WARNING SYSTEMS
7.01 Backup Alarm 50.00 0.00 0.00 7.01 50.00
7.03 Cab Mount LED Flashiong Light 407.00 0.00 0.00 7.02 407.00
NON-
COMPLIANT
NON-
COMPLIANT
$16,216.00
FOR ALL DEPARTMENTS-COMPACT PICKUP TRUCK-BID OPENING NOVEMBER 14 @ 11:00
Attachment number 1Page 1 of 1
2008 6,000 GVW PICKUP TRUCKS
BID 08-189 Bobby Jones Legacy Gordon Required
Ford Ford Chevrolet Items
Year 2009 NON NON
Brand Ford COMPLIANT COMPLIANT
Model F150 BID BID
Delivery Date 120 Days
5.01 Model -6,000-RC-4x2 (4.5)$14,876.00 $0.00 $0.00
5.02 Model -6,000-EC-4x2 (4.5)$18,606.00 $0.00 $0.00 5.02 $18,606.00
5.03 Model - 6,000-EC-4x4 (4.5)$21,367.00 $0.00 $0.00
5.04 Model - 6,000-RC-4x2 (5.0)$16,349.00 $0.00 $0.00
5.05 Model - 6,000-EC-4x2 (5.0)$19,835.00 $0.00 $0.00
5.06 Model - 6,000-EC-4x4 (5.0)$22,475.00 $0.00 $0.00
5.07 Speed Control 187.00 0.00 0.00
5.08 Tilt steering Wheel 0.00 0.00 0.00
5.09 HD Cooling Package 291.00 0.00 0.00
5.10 HD Electrical Package 0.00 0.00 0.00
5.11 HD Suspension Package 2,752.00 0.00 0.00
5.12 Skid Plate Package 4x4 133.00 0.00 0.00
5.13 Minimum 8 Foot Bed 271.00 0.00 0.00
5.14 Trailer Tow Package 291.00 0.00 0.00 5.14 291.00
6.00 OUTFITTER'S SPECIALTY ITEMS
6.01 Fire Extinguisher 40.00 0.00 0.00 6.01 40.00
6.02 Three Plug Outlet Receptacle 45.00 0.00 0.00
6.03 Bed Liner 275.00 0.00 0.00 6.03 275.00
6.04 ToolBox 232.00 0.00 0.00 6.04 232.00
6.05 Class III Trailer Hitch 175.00 0.00 0.00 6.05 175.00
6.06 Trailer Wiring 25.00 0.00 0.00 6.06 25.00
6.07 2" Trailer Ball 10.00 0.00 0.00
6.08 Window Tint-RC 85.00 0.00 0.00
6.09 Window Tint-EC 95.00 0.00 0.00 6.09 95.00
6.10 Safety Cone Holder 40.00 0.00 0.00
6.11 Safety Cones 105.00 0.00 0.00 6.11 105.00
7.00 ALERT WARNING SYSTEMS
7.01 Backup Alarm 50.00 0.00 0.00 7.01 50.00
7.02 Magnetic Cab LED Light 320.00 0.00 0.00
7.03 Cab Mount LED flashing Light 407.00 0.00 0.00 7.03 407.00
NON-COMPLIANT NON-COMPLIANT
$20,301.00
2 Units $40,602.00
FOR ALL DEPARTMENTS-6,000 GVW TRUCKS-BID OPENING NOVEMBER 14 @ 11:00
Attachment number 2Page 1 of 1
Attachment number 3Page 1 of 1
Attachment number 4Page 1 of 1
Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Friday, November 14, 2008
Bid Item #08-188 2009 – Compact Pickup Truck for Fleet Department
Bid Item #08-189 2009 – 6000 GVW Series Pickup Truck for Fleet Department
Bid Item #08-190 2009 – 8500 GVW Series Pickup Truck for Fleet Department
Bid Item #08-196 2009 – Police Impala for Fleet Department
BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
BID documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted
in writing to the office of the Procurement Department by Fax at 706-821-2811 or by mail. No
bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No BID may be withdrawn for a period of 90 days after time has been called on the date of opening.
Bidders will please note that the number of copies requested; all supporting documents including
financial statements and references and such other attachments that may be required by the bid
invitation are material conditions of the bid. Any package found incomplete or submitted late shall
be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been
improperly disqualified from bidding due to an incomplete bid submission shall have the right to
appeal to the appropriate committee of the Augusta commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 16, 23, 30, November 6, 2008
Metro Courier October 22, 2008
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Management
Attachment number 5Page 1 of 1
Vendors
Bobby Jones Ford
P.O. Box 15398
Augusta, GA 30919
Legacy Ford, Inc.
413 Industrial Boulevard
McDonough, GA 30253
Gordon Chevrolet
2031 Gordon Highway
Augusta, GA 30909
5.00 Vehicle/Options Required
5.01 15,004.00$
5.02 16,044.00$
5.03 $ 18,558.00
6.00 Outfiter's Specialty Items
6.01 $ 40.00
6.02 $ 45.00
6.03 $ 275.00
6.04 245.00$
6.05 $ 190.00
6.06 $ 30.00
6.07 $ 12.00
6.08 $ 90.00
6.09 40.00$
6.10 105.00$
7.00 Alert Warning Systems
7.01 50.00$
7.02 407.00$
Approximate Delivery Time 90 - 120 Days from
receipt of P.O.
Bid #08-188
2009 - Compact Pickup Truck
for The City of Augusta - Fleet Department
Bid Opening Date: Friday, November 14, 2008 at 11:00 a.m.
Non-Compliant
Contractors Affidavit
(Notary); Sub-
Contractors Affidavit;
LSB Forms
Non-Compliant
Sub-Contractors
Affidavit (Incomplete)
Attachment number 6Page 1 of 1
Attachment number 7Page 1 of 3
Attachment number 7Page 2 of 3
Attachment number 7Page 3 of 3
Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Friday, November 14, 2008
Bid Item #08-188 2009 – Compact Pickup Truck for Fleet Department
Bid Item #08-189 2009 – 6000 GVW Series Pickup Truck for Fleet Department
Bid Item #08-190 2009 – 8500 GVW Series Pickup Truck for Fleet Department
Bid Item #08-196 2009 – Police Impala for Fleet Department
BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
BID documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted
in writing to the office of the Procurement Department by Fax at 706-821-2811 or by mail. No
bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No BID may be withdrawn for a period of 90 days after time has been called on the date of opening.
Bidders will please note that the number of copies requested; all supporting documents including
financial statements and references and such other attachments that may be required by the bid
invitation are material conditions of the bid. Any package found incomplete or submitted late shall
be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been
improperly disqualified from bidding due to an incomplete bid submission shall have the right to
appeal to the appropriate committee of the Augusta commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 16, 23, 30, November 6, 2008
Metro Courier October 22, 2008
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Management
Attachment number 8Page 1 of 1
Vendors
5.00 Vehicle/Options Required Bid Price Model Bid Price Model Bid Price Model
5.01 $ 14,876.00 Ford F-150
5.02 $ 18,606.00 Ford F-150
5.03 $ 21,367.00 Ford F-150
5.04 $ 16,349.00 Ford F-150
5.05 $ 19,835.00 Ford F-150
5.06 $ 22,475.00 Ford F-150
5.07 $ 187.00
5.08 Standard
5.09 incl in trailer tow
($291.00)
5.10 Standard
5.11 $ 2,752.00
5.12 $ 133.00
5.13 271.00$
5.14 291.00$
6.00 Outfitter's Specialty Items
6.01 40.00$
6.02 45.00$
6.03 275.00$
6.04 232.00$
6.05 175.00$
6.06 25.00$
6.07 $ 10.00
6.08 $ 85.00
6.09 $ 95.00
6.10 $ 40.00
6.11 $ 105.00
7.00 Alert Warning Systems
7.01 50.00$
7.02 320.00$
7.03 407.00$
Approximate Delivery Time 90 - 120 day from
getting P.O.
Non-Compliant
Contractors Affidavit
(Notary); Sub-Contractor
Affidavit (Incomplete)
LSB Forms
Non-Compliant
Sub-Contractor
Affidavit (Incomplete)
LSB (Sub/Supplier)
Gordon Chevrolet
2031 Gordon Highway
Augusta, GA 30909
Bid #08-189
2009 - 6000 GVW Series Pickup Truck
for The City of Augusta - Fleet Department
Bid Opening Date: Friday, November 14, 2008 at 11:00 a.m.
Bobby Jones Ford
P.O. Box 15398
Augusta, GA 30919
Legacy Ford, Inc.
413 Industrial Boulevard
McDonough, GA 30253
Attachment number 9Page 1 of 1
Attachment number 10Page 1 of 2
Attachment number 10Page 2 of 2
Finance Committee Meeting
4/13/2009 1:00 PM
2009 Utilities Forklift
Department:Finance Department, Fleet Management Division
Caption:Approve the purchase of 1 forklift for the Utilities Department-Administration
Division.
Background:The Utilities Department – Administration Division is requesting the purchase
of 1 forklift to utilize for the loading and offloading of supply trucks at their
new Wylds Road facility warehouse. The unit will also be used for moving and
transporting goods and equipment around the facility and warehouse areas.
Analysis:Fleet Management submitted a request for bids through the Procurement
Department utilizing the Demand Star electronic bid system which offers
nationwide bid coverage. Seven vendors responded of which three were within
the city’s contract compliance codes. The three compliant bids were as follows:
H & E Equipment = $62, 250.00 (Low Bid) ; Jenkins Tractor = $65,940.00; and
Reliable Equipment = $84,355.00.
Financial Impact:The forklift will be purchased for a total of $ 62,250.00. Funding for the
procurement of this equipment will be provided by the Utilities Department
capital outlay.
Alternatives:1) Approve the recommendation (2) Disapprove the recommendation.
Recommendation:Approve the acquisition of one forklift from H & E Equipment Company
(lowest Bid offer 09-064) for $62,250.00 for the Utilities Department –
Administration Division.
Funds are Available in
the Following Accounts:506-04-3110/54.22910
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
BID 09-064 H & E Equipment Jenkins Reliable
Service Tractor Equipment
Year 2009 2009 2009
Brand Master Craft Master Craft Mast Explorer
Model MC-10-2127 MC-10-2127 H50D
Bid Price $62,250.00 $65,940.00 $84,355.00
Delivery Date ???60 Days 45 Days
8.00 OPTIONAL ITEM
8.01 72" Carriage $680.00 $740.00 n/a
Great Southern Lift Thomson United
Year Const Equip Atlanta Lift Truck Rentals
Brand Non-Compliant Non-Compliant Non-Compliant Non-Compliant
Model Contractor Non Collision Non Collision Non-Collusion
Bid Price Affidavit Affidavit Affidavit Seal
Delivery Date $0.00 $0.00 $0.00 $0.00
8.00 OPTIONAL ITEM
8.01 72" Carriage
$0.00 $0.00 $0.00 $0.00
UTILITIES - ADMIN - ROUGH TERRAIN FORKLIFT - BID OPENING 03/11/09 @ 11:00
Attachment number 1Page 1 of 1
Attachment number 2Page 1 of 1
Invitation To Bid
Sealed bids will be received at this office until Wednesday, March 11, 2009 @ 11:00 a.m. for
furnishing:
Bid Item #09-062 Police Motorcycle for Fleet Department
Bid Item #09-063 Agricultural Tractor with Front End Loader for Fleet Department
Bid Item #09-064 Rough Terrain Forklift for Fleet Department
BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
BID documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted
in writing to the office of the Procurement Department by Fax at 706-821-2811 or by mail. No
bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No BID may be withdrawn for a period of 90 days after time has been called on the date of opening.
Bidders will please note that the number of copies requested; all supporting documents including
financial statements and references and such other attachments that may be required by the bid
invitation are material conditions of the bid. Any package found incomplete or submitted late shall
be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been
improperly disqualified from bidding due to an incomplete bid submission shall have the right to
appeal to the appropriate committee of the Augusta commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 5, 12, 19, 26, 2009
Metro Courier February 11, 2009
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Management
Attachment number 3Page 1 of 1
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Attachment number 4Page 1 of 1
Attachment number 5Page 1 of 2
Attachment number 5Page 2 of 2
Finance Committee Meeting
4/13/2009 1:00 PM
2009 Utilities-Tractor
Department:Finance Department, Fleet Management Division
Caption:Approve the purchase of 1 small tractor with front end loader for the
Utilities Department-Raw Water Pumping Station.
Background:The Utilities Department – Water Production – Raw Water Pumping Station
is requesting the purchase of 1 small tractor with frontend loader to utilize
for various tasks around the pumping facility. The main task will be to
remove moss and silt pulled from the canal locks to be transported and
deposited in various locations around the area. The unit will also be used in
various maintenance duties such as the canal road work, bank repair,
etc. The facility currently has had to do these tasks mostly be hand which
creates extreme downtime for their personnel.
Analysis:Fleet Management submitted a request for bids through the Procurement
Department utilizing the Demand Star electronic bid system which offers
nationwide bid coverage. Five vendors responded of which one was within
the city’s contract compliance codes. The compliant bid was as follows:
Jenkins Tractor Company = $28, 9750.00.
Financial Impact:The tractor will be purchased for a total of $ 28,975.00. Funding for the
procurement of this equipment will be provided by the Utilities Department
capital outlay
Alternatives:1.Approve the award to the lowest and only compliant bidder, Jenkins
tractor company of Augusta, Georgia 2.Do not approve the request.
Recommendation:Approve the acquisition of one small tractor with frontend loader from
Jenkins Tractor Company (lowest Bid offer 09-063) for $28,975.00 for the
Utilities Department – Water Production Division – Raw Water Pumping
Station.
Funds are Available in
the Following
Accounts:
Funds are available in account: 506-04-3510/54.22910
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
BID 09-063 Augusta Turf & Holley Tractor Jenkins Low Country United
Tractor & Equipment Tractor Machinery Equipment
Year Non-Compliant Non-Compliant 2009 Non-Compliant Non-Compliant
Brand Contractor Sub Contractor Kubota Contractor Non-Collusion
Model Affidavit Affidavit L5240HST-1 Affidavit Seal
Bid Price $0.00 $0.00 $28,975.00 $0.00 $0.00
Delivery Date 45 Days
UTILITIES - AG TRACTOR WITH LOADER - BID OPENING 03/11/09 @ 11:00
Attachment number 2Page 1 of 1
Holley Tractor & Equipment Co.
Attn: Robin Morris
1721 Richland Avenue E
Aiken, SC 29801
Holley Tractor & Equipment Co.
Attn: Robin Morris
1721 Richland Avenue E
Aiken, SC 29801
Holley Tractor & Equipment Co.
Attn: Robin Morris
1721 Richland Avenue E
Aiken, SC 29801
Burke Truck & Tractor Co., Inc.
Attn: Jon Crockett
706 West Sixth Street
P.O. Box 478
Waynesboro, GA 30830
Burke Truck & Tractor Co., Inc.
Attn: Jon Crockett
706 West Sixth Street
P.O. Box 478
Waynesboro, GA 30830
Burke Truck & Tractor Co., Inc.
Attn: Jon Crockett
706 West Sixth Street
P.O. Box 478
Waynesboro, GA 30830
Hertz Equipment Rental
Attn: Ricky Elliott
2017 Rawley Road
Augusta, GA 30906
Hertz Equipment Rental
Attn: Ricky Elliott
2017 Rawley Road
Augusta, GA 30906
Hertz Equipment Rental
Attn: Ricky Elliott
2017 Rawley Road
Augusta, GA 30906
Ron Crowden
Fleet Department Yvonne Gentry
DBE Coordinator
Bid Item #09-063
Agricultural Tractor w/Front End
Loader
For Fleet Department
Bid Due: Wed 3/11/09 @ 11:00 a.m.
Addendum 1 Mailed 2/18/09
Attachment number 3Page 1 of 1
Invitation To Bid
Sealed bids will be received at this office until Wednesday, March 11, 2009 @ 11:00 a.m. for
furnishing:
Bid Item #09-062 Police Motorcycle for Fleet Department
Bid Item #09-063 Agricultural Tractor with Front End Loader for Fleet Department
Bid Item #09-064 Rough Terrain Forklift for Fleet Department
BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
BID documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted
in writing to the office of the Procurement Department by Fax at 706-821-2811 or by mail. No
bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No BID may be withdrawn for a period of 90 days after time has been called on the date of opening.
Bidders will please note that the number of copies requested; all supporting documents including
financial statements and references and such other attachments that may be required by the bid
invitation are material conditions of the bid. Any package found incomplete or submitted late shall
be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been
improperly disqualified from bidding due to an incomplete bid submission shall have the right to
appeal to the appropriate committee of the Augusta commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 5, 12, 19, 26, 2009
Metro Courier February 11, 2009
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Management
Attachment number 4Page 1 of 1
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Attachment number 5Page 1 of 1
Attachment number 6Page 1 of 1
Finance Committee Meeting
4/13/2009 1:00 PM
Approve Payments to District Attorney State Paid Employees to Replace Wages Lost due to State Furloughs
Department:District Attorney thru the Fiance Department
Caption:Approve payments to state employees in District Attorney's office to replace
wages lost due to State furloughs.
Background:The District Attorney's office has two groups of employees: those that are
paid by the state and those circuit employees that are effectively paid for by
the county thru a contract with the state. For 2009 the state will continue
requiring each state employee to take unpaid leave one day per month.
Additionally for the months of March, April and May employees are
required to take two days per month unpaid leave. In addition to the
financial hardships placed upon our employees, the workings of the District
Attorney are disrupted in that the furloughed employees are prohibited by
Federal Law from working more than 32 hours in a week.
Analysis:It is desired to find a method to pay the furloughed employees so that there
is no ecomonic hardship placed on them and the prosecution of cases due to
mandated absences of employees is minimumized.
Financial Impact:A funding source for ARC to replace furlough pay lost has been identified.
The employer portion charged to ARC on the contract for the circuit
empoyees was reduced in February of 2009 from 22.165% to 1.925% and to
zero in March. The reduction of cost to ARC for this item is $15,000 per
month. Two days furlough pay with matching FICA and Medicare is less
than $7000. The resulting savings would be approximately $88,000 even if
the state extended the 2 day furlough thru the end of this calendar year.
Alternatives:do nothing, resulting in hampering the ability of the DA's office to prosecute
cases in a timely manner and having an adverse ecomonic impact on
employees
Recommendation:Replace the furlough pay with savings from the existing contract with
Prosecuting Attorney's Council
Funds are Available in
the Following
Accounts:
District Attorney's office - state contract 101-021310-5239110
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Finance Committee Meeting
4/13/2009 1:00 PM
Historic Augusta 2009 Cotton Ball
Department:Clerk of Commission
Caption:Consider a request from Historic Augusta, Inc. regarding city sponsorship
through the purchase of tickets for the 2009 Cotton Ball.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Finance Committee Meeting
4/13/2009 1:00 PM
Salvation Army City Property Purchase Request
Department:Administrator
Caption:Motion to approve a request from the Salvation Army to purchase City
properties.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 4
Attachment number 1Page 2 of 4
Attachment number 1Page 3 of 4
Attachment number 1Page 4 of 4
Finance Committee Meeting
4/13/2009 1:00 PM
Tax Abatement on Land Bank Owned Property
Department:Clerk of Commission
Caption:Motion to approve abatement of all County Ad Valorem Taxes on Land
Bank owned property.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2