HomeMy WebLinkAbout2009-03-23-Meeting Agendawww.augustaga.gov
Finance Committee Meeting Committee Room- 3/23/2009- 12:50 PM
FINANCE
1. Approve the replacement of 1 utility body truck for the Utilities
Department-Fort Gordon Division.
Attachments
2. Approve the purchase of one Ford F-250 utility body truck for Utilities
Ground Water Division.
Attachments
3. Consider a request from Mr. Bruce Klassen regarding an abatement of
penalty and/or interest charges for the property located at 2636 Walton
Way.
Attachments
4. Approve renewal of Public Official Liability coverage with current carrier,
Landmark American Insurance, for $68,308 for April 19, 2009 to April 19,
2010 coverage.
Attachments
5. Consider a request from Martin Management Investments, LP regarding a
waiver of penalty and interest on property located at 1332 Augusta West
Parkway.
Attachments
6. An Ordinance to amend Article 2.1, Section 1-4-16 of the Augusta, Ga.
Code, so as to enlarge the designation of the Downtown Development
Areas, to repeal conflicting Ordinances and for other purposes.
Attachments
7. Propose 2009 Cost of Living increases for the City 1949 Pension Plan, the
City Employees Pension (City 1945) Plan and the Richmond County 1945
Pension Plan.
Attachments
8. Consider a request from the Sons of Confederate Veterans, Brigadier
General E. Porter Alexander Camp #158 for a transfer of the ownership of
the Confederate Power Works Chimney from the City to their organization.
Attachments
Finance Committee Meeting
3/23/2009 12:50 PM
2009 Utilities- Fort Gordon F-350
Department:Finance Department, Fleet Management
Caption:Approve the replacement of 1 utility body truck for the Utilities
Department-Fort Gordon Division.
Background:The Utilities Department – Fort Gordon Division is requesting the
replacement of 1 full size utility body truck, asset number 994485. The truck
has been evaluated and exceeds the replacement criteria approved by the
Augusta Commission in April 2004. The truck has extreme maintenance
cost, excessive miles, and is recommended for replacement. The evaluation
sheet is attached for Commission review. This truck was orignally
assigned to Construction and Maintenance as a crew maintenance truck. It
was transfered to the Fort Gordon project for startup purposes. The vehicle
is in need of replacement.
Analysis:Fleet Management submitted a request for bids through the Procurement
Department utilizing the Demand Star electronic bid system which offers
nationwide bid coverage. For the full size utility body truck, Bid 08-197,
four bids were received as follows: Bobby Jones = $34,846.00; Gordon
Chevrolet = $36,813.00; Terry Cullen Chevrolet = $38,337.00; and Legacy
Ford as a non compliant bid.
Financial Impact:The vehicle will be purchased for a total of $ 34,846.00. Funding for the
procurement of this equipment will be provided by the Utilities Department
capital outlay.
Alternatives:(1) Approve the request, (2) deny the request.
Recommendation:Approve the acquisition of one F350 utility body truck from Bobby Jones
Ford (lowest Bid offer -08-197) for $34,846.00 for the Utilities Department
– Fort Gordon Division.
Funds are Available in
the Following
Accounts:
506-04-3430/54.22210
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
10,000 GVW TRUCKS
BID 08-197 Bobby Jones Gordon Cullen Bobby Jones Gordon Cullen
Ford Chevrolet Chevrolet Ford Chevrolet Chevrolet
Year 2009 2009 2009
Brand Ford Chevrolet Chevrolet
Model F350 3500 3500
Delivery Date 90-120 Days 90-120 Days 60-120 Days
5.01 Price -RC-4x2-SRW $24,811.00 No Bid No Bid
5.02 Price - RC-4x2-DRW $25,438.00 No Bid No Bid
5.03 Price - RC-4x4-SRW $27,395.00 $29,477.00 $29,828.00
5.04 Price - RC-4x4-DRW $27,974.00 $29,990.00 $30,339.00
5.05 Price - EC-4x2-SRW $27,108.00 $29,078.00 $29,429.00
5.06 Price - EC-4x2-DRW $27,735.00 $29,622.00 $29,972.00 5.06 $27,735.00 $29,622.00 $29,972.00
5.07 Price - EC-4x4-SRW $29,826.00 $31,361.00 $31,711.00
5.08 Price - EC-4x4-DRW $30,400.00 $31,910.00 $32,260.00
5.09 Price - CC-4x2-SRW $28,196.00 $29,781.00 $30,131.00
5.10 Price - CC-4x2-DRW $28,747.00 $30,056.00 $30,406.00
5.11 Price - CC-4x4-SRW No Bid $32,569.00 $32,919.00
5.12 Price - CC-4x4-DRW No Bid $32,843.00 $33,193.00
5.13 Limited Slip Rear Axle 300.00 260.00 370.00 5.13 300.00 260.00 370.00
5.14 HD Cooling Package No Bid 0.00 0.00
5.15 HD Electrical Package No Bid 0.00 140.00
5.16 HD Suspension Package No Bid 0.00 0.00
5.17 Rear Seat Deleated N/A No Bid -290.00
5.18 Pickup Box Deleated -307.00 -532.00 -500.00 5.18 -307.00 -532.00 -500.00
5.19 Trailer Tow Mirrors 0.00 56.00 60.00 5.19 0.00 56.00 60.00
5.20 Roof Clearance Lights 46.00 44.00 60.00
5.21 Speed Control/Tilt Steering 320.00 200.00 210.00
5.22 Skid Plate Package 83.00 120.00 125.00
5.23 PTO for Transmission 208.00 0.00 N/A
5.24 Three Keys 25.00 0.00 50.00 5.24 25.00 0.00 50.00
6.00 OUTFITTER'S SPECIALTY ITEMS
6.01 Fire Extinguisher 40.00 45.00 80.00 6.01 40.00 45.00 80.00
6.02 Three Plug Outlet Receptacle 45.00 47.00 60.00
6.03 Bed Liner 275.00 275.00 450.00
6.04 Electric Brake Controller 120.00 120.00 185.00 6.04 120.00 120.00 185.00
6.05 8' Service Body-SRW 5,000.00 5,000.00 4,900.00
6.06 8' Service Body-DRW 5,461.00 5,461.00 5,700.00 6.06 5,461.00 5,461.00 5,700.00
6.07 Crane Service Body 8,000.00 8,000.00 8,200.00
6.08 Service Crane 5,392.00 5,392.00 7,500.00
6.09 J Hooks and Railing 120.00 120.00 275.00
6.10 Panel Top-60"3,295.00 3,295.00 3,995.00
6.11 Panel Top-72"3,650.00 3,650.00 4,300.00
6.12 Service Body Bumper-SRW-Ball 326.00 326.00 300.00
6.13 Service Body Bumper-DRW-Ball 420.00 420.00 350.00
6.14 Service Body Bumper-SRW-Pintle 253.00 253.00 350.00
6.15 Service Body Bumper-DRW-Pintle 325.00 325.00 350.00 6.15 325.00 325.00 350.00
6.16 Flatbed Body 2,696.00 2,696.00 2,300.00
6.17 Tool Boxes-Underbody 500.00 500.00 650.00
6.18 Single Spotlight 245.00 255.00 540.00 6.18 245.00 255.00 540.00
6.19 Dual Spotlights 490.00 510.00 1,080.00
6.20 Toolbox-Aluminum 232.00 232.00 350.00
6.21 Class IV Trailer Hitch 300.00 300.00 325.00
6.22 Trailer Wiring 25.00 25.00 40.00 6.22 25.00 25.00 40.00
6.23 Trailer Ball 10.00 10.00 30.00
6.24 Pintle Hook-Single 120.00 120.00 300.00
6.25 Pintle Hook-Dual Purpose 140.00 140.00 375.00
6.26 Tommy Gate Lift 2,169.00 2,169.00 2,375.00
6.27 Pipe Vise-Rigid Model 40195 210.00 210.00 275.00 6.27 210.00 210.00 275.00
6.28 Spot Mirrors 0.00 50.00 150.00 6.28 0.00 50.00 150.00
6.29 Window Tint-RC 95.00 100.00 200.00
6.30 Window Tint-EC 105.00 125.00 225.00 6.30 105.00 125.00 225.00
6.31 Window Tint-CC 120.00 150.00 250.00
6.32 Safety Cone Holder 45.00 55.00 90.00
6.33 Safety Cones-4 105.00 112.00 145.00 6.33 105.00 112.00 145.00
7.00 ALERT WARNING SYSTEMS
7.01 Backup Alarm 50.00 210.00 95.00 7.01 50.00 210.00 95.00
7.02 Magnetic LED Cab Light 320.00 335.00 650.00
7.03 Cab Mounted LED Flashing Light 407.00 469.00 600.00 7.03 407.00 469.00 600.00
7.04 Traffic Advisor-Single 590.00 670.00 940.00
7.05 Traffic Advisor-Dual 1,180.00 1,340.00 1,650.00
TOTAL $34,846.00 $36,813.00 $38,337.00
FOR ALL DEPARTMENTS-10,000 GVW TRUCK-BIDS OPENING NOVEMBER 14, @ 11:00
Attachment number 1Page 1 of 1
Attachment number 2Page 1 of 1
Attachment number 3Page 1 of 1
Attachment number 4Page 1 of 1
Vendors
Terry Cullen Chev
1250 Battlecreek Rd
Jonesboro, Ga 30236
Legacy Ford
413 Industrial Blvd
McDonough, GA 30253
Gordon Chevrolet
2031 Gordon Highway
Augusta, GA 30909
Bobby Jones Ford
P.O. Box 15398
Augusta, GA 30919
Year 2009 2009 2009
Brand Chevrolet Chevrolet Ford
Model Silverado HD 3500 3500 Silverado F350
Delivery Date 60 to 100 ARO 60 Days ARO 90 to 120 Days P.O.
5.00 Options
5.01 No Bid No Bid 24,811.00$
5.02 No Bid No Bid 25,438.00$
5.03 29,828.00$ 29,477.00$ 27,395.00$
5.04 30,339.00$ 29,990.00$ 27,974.00$
5.05 29,429.00$ 29,078.00$ 27,108.00$
5.06 29,972.00$ 29,622.00$ 27,735.00$
5.07 31,711.00$ 31,361.00$ 29,826.00$
5.08 32,260.00$ 31,910.00$ 30,400.00$
5.09 30,131.00$ 29,781.00$ 28,196.00$
5.10 30,406.00$ 30,056.00$ 28,747.00$
5.11 32,919.00$ 32,569.00$ No Bid
5.12 33,193.00$ 32,843.00$ No Bid
5.13 370.00$ 260.00$ No Bid
5.14 Included STD No Bid
5.15 140.00$ STD No Bid
5.16 Included STD No Bid
5.17 (290.00)$ No Bid N/A
5.18 (500.00)$ (532.00)$ 307.00$
5.19 60.00$ 56.00$ STD
5.20 60.00$ 44.00$ 46.00$
5.21 210.00$ 200.00$ 320.00$
5.22 125.00$ 120.00$ 83.00$
5.23 Not Available STD 208.00$
5.24 50.00$ N/C 25.00$
Bid Item #08-197
2009 - 10,000 GVW Series Pickup Truck
Fleet Department
Bid Opening Date: Tuesday, November 25, 2008 @ 11:00 a.m.
Non-Compliant
LSB (Good Faith Effort)
1
Attachment number 5Page 1 of 3
Vendors
Terry Cullen Chev
1250 Battlecreek Rd
Jonesboro, Ga 30236
Legacy Ford
413 Industrial Blvd
McDonough, GA 30253
Gordon Chevrolet
2031 Gordon Highway
Augusta, GA 30909
Bobby Jones Ford
P.O. Box 15398
Augusta, GA 30919
6.00 Outfitter's
Specialty Items
6.01 80.00$ 45.00$ 40.00$
6.02 60.00$ 47.00$ 45.00$
6.03 450.00$ 275.00$
$275.00 Pickup
$450.00 Service Body
6.04 185.00$ 120.00$ 120.00$
6.05 4,900.00$ 5,000.00$ 5,000.00$
6.06 5,700.00$ 5,461.00$ 5,461.00$
6.07 8,200.00$ 8,000.00$ 8,000.00$
6.08 7,500.00$ 5,392.00$ 5,392.00$
6.09 275.00$ 120.00$ 120.00$
6.10 3,995.00$ 3,295.00$ 3,295.00$
6.11 4,300.00$ 3,650.00$ 3,650.00$
6.12 300.00$ 326.00$ 326.00$
6.13 350.00$ 420.00$ 420.00$
6.14 350.00$ 253.00$ 253.00$
6.15 350.00$ 325.00$ 325.00$
6.16 2,300.00$ 2,696.00$ 2,696.00$
6.17 650.00$ 500.00$ 500.00$
6.18 540.00$ 255.00$ 245.00$
6.19 1,080.00$ 510.00$ 490.00$
6.20 350.00$ 232.00$ 232.00$
6.21 325.00$ 300.00$ 300.00$
6.22 40.00$ 25.00$ 25.00$
6.23 30.00$ 10.00$ 10.00$
6.24 300.00$ 120.00$ 120.00$
6.25 375.00$ 140.00$ 140.00$
6.26 2,375.00$ 2,169.00$ 2,169.00$
6.27 275.00$ 210.00$ 210.00$
6.28 150.00$ 50.00$ STD
Non-Compliant
LSB (Good Faith Effort)
Fleet Department
Bid Opening Date: Tuesday, November 25, 2008 @ 11:00 a.m.
Bid Item #08-197
2009 - 10,000 GVW Series Pickup Truck
2
Attachment number 5Page 2 of 3
Vendors
Terry Cullen Chev
1250 Battlecreek Rd
Jonesboro, Ga 30236
Legacy Ford
413 Industrial Blvd
McDonough, GA 30253
Gordon Chevrolet
2031 Gordon Highway
Augusta, GA 30909
Bobby Jones Ford
P.O. Box 15398
Augusta, GA 30919
6.29 200.00$ 100.00$ 95.00$
6.30 225.00$ 125.00$ 105.00$
6.31 250.00$ 150.00$ 120.00$
6.32 90.00$ 55.00$ 45.00$
6.33 145.00$ 112.00$ 105.00$
7.00 Alert
Warning
Systems
7.01 95.00$ 210.00$ 50.00$
7.02 650.00$ 335.00$ 320.00$
7.03 600.00$ 469.00$ 407.00$
7.04 940.00$ 670.00$ 590.00$
7.05 1,650.00$ 1,340.00$ 1,180.00$
8.00 Electrical
Connections
8.01 Yes Yes Yes
8.02 Yes Yes Yes
8.03 Yes Yes Yes
8.04 Yes Yes Yes
8.05 Yes Yes Yes
8.06 Yes Yes Yes
8.07 Yes Yes Yes
8.08 Yes Yes Yes
8.09 Yes Yes Yes
Bid Item #08-197
2009 - 10,000 GVW Series Pickup Truck
Fleet Department
Bid Opening Date: Tuesday, November 25, 2008 @ 11:00 a.m.
Exceptions Noted
Non-Compliant
LSB (Good Faith Effort)
3
Attachment number 5Page 3 of 3
Attachment number 6Page 1 of 2
Attachment number 6Page 2 of 2
Finance Committee Meeting
3/23/2009 12:50 PM
2009 Utilities-Water Production F-250 U/B
Department:Finance Department, Fleet Management Division
Caption:Approve the purchase of one Ford F-250 utility body truck for Utilities
Ground Water Division.
Background:The Utilities Department – Ground Water Division is requesting the
purchase of a new Ford F-250 with utility body to be used for general
maintenance purposes. This division has been using open bed pickup trucks
for their general maintenance requirements which requires daily loading and
unloading of tools and supplies which is not efficient. The current truck
being used for general maintenance is an open bed F-250. The Division is
wanting to reallocate this for hauling of heavy equipment currently being
hauled by an F-150. The F-150 is having to take several trips to accomplish
its requirements. The addition of the F-250 utility body truck would allow
for a more efficient and cost effective operation.
Analysis:Fleet Management submitted a request for bids through the Procurement
Department utilizing the Demand Star electronic bid system which offers
nationwide bid coverage. For the F-250, utility body, pickup truck, Bid 08-
190, the Procurement Department received quotes back from two venders
with only one being compliant. Review of bids received show the following
results: Bobby Jones Ford = $ 25,089 each; Legacy Ford as noncompliant.
Financial Impact:The vehicle will be purchased for a total of $ 25,089.00. Funding for the
procurement of this equipment will be provided by the Utilities Department
capital outlay.
Alternatives:1.Approve the award to the lowest and only compliant bidder, Bobby Jones
Ford, Augusta Georgia 2.Do not approve the request.
Recommendation:Approve the purchase of one F-250 Utility Body Truck for $25,089.00 from
Bobby Jones Ford as the low bidder in bid item 08-190.
Funds are Available in
the Following
Accounts:
506-04-3530/54.22210
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
8500 GVW TRUCKS
BID 08-190 Bobby Jones Legacy Required
Ford Ford Items
Year 2009 2009
Brand Ford Ford
Model F250 F250
Delivery Date 120 Days
5.01 Model -8,500-RC-4x2 $18,087.00 $0.00 5.01 $18,087.00
5.02 Model - 8,500-RC-4x4 $20,775.00 $0.00
5.03 Model - 8,500-EC-4x2 $20,110.00 $0.00
5.04 Model - 8,500 -EC-4x4 $22,798.00 $0.00
5.05 Model - 8,500 -Crew Cab-4x2 $21,293.00 $0.00
5.06 Model - 8,500 -Crew Cab-4x4 $23,982.00 $0.00
5.07 Diesel Engine 6.0 L 5,723.00 0.00
5.08 Limited Slip Rear Axle 249.00 0.00 5.08 249.00
5.09 HD Cooling Package 0.00 0.00 5.09 0.00
5.10 HD Electrical Package 0.00 0.00 5.10 0.00
5.11 Rear Seat Deleted n/a
5.12 Pickup Box Deleted -307.00 0.00 5.12 -307.00
5.13 Trailer Tow Mirrors 0.00 0.00 5.13 0.00
5.14 Roof Clearance Lights 46.00 0.00
5.15 Speed Control/Tilt Steering 320.00 0.00
5.16 Skid Plate Package 4x4 83.00 0.00
6.00 OUTFITTER'S SPECIALTY ITEMS
6.01 Fire Extinguisher 40.00 0.00 6.01 40.00
6.02 Three Plug Outlet Receptacle 45.00 0.00
6.03 Bed Liner 275.00 0.00
6.04 Electric Brake Controller 120.00 0.00 6.04 120.00
6.05 8' Service Body 5,000.00 0.00 6.05 5,000.00
6.06 Service Body Bumper-Ball Hitch 326.00 0.00
6.07 Service Body Bumper-Pintle Hook 253.00 0.00 6.07 253.00
6.08 Single Spotlight 245.00 0.00 6.08 245.00
6.09 Dual Spotlights 490.00 0.00
6.10 Tool Box-Alumunium 232.00 0.00
6.11 Class IV Trailer Hitch 300.00 0.00
6.12 Trailer Wiring 30.00 0.00 6.12 30.00
6.13 Trailer Ball 12.00 0.00
6.14 Pintle Hook-Dual Purpose 120.00 0.00 6.14 120.00
6.15 Pipe Vise-Rigid Model 40195 215.00 0.00 6.15 215.00
6.16 Tommy Gate Lift 2,000.00 0.00
6.17 Window Tint-Regular Cab 80.00 0.00 6.17 80.00
6.18 Window Tint-Extended Cab 95.00 0.00
6.19 Window Tint-Crew Cab 125.00 0.00
6.20 Safety Cone Holder 40.00 0.00
6.21 Safety Cones-4 105.00 0.00 6.21 105.00
6.22 Ladder Rack 395.00 0.00 6.22 395.00
7.00 ALERT WARNING SYSTEMS
7.01 Backup Alarm 50.00 0.00 7.01 50.00
7.02 Magnetic LED Cab Light 320.00 0.00
7.03 Cab Mount LED Light 407.00 0.00 7.03 407.00
NON-COMPLIANT
TOTAL $25,089.00
FOR ALL DEPARTMENTS-8500 GVW TRUCKS-BIDS OPENED NOVEMBER 14 @ 11:00
Attachment number 1Page 1 of 1
Attachment number 2Page 1 of 1
Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Friday, November 14, 2008
Bid Item #08-188 2009 – Compact Pickup Truck for Fleet Department
Bid Item #08-189 2009 – 6000 GVW Series Pickup Truck for Fleet Department
Bid Item #08-190 2009 – 8500 GVW Series Pickup Truck for Fleet Department
Bid Item #08-196 2009 – Police Impala for Fleet Department
BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
BID documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted
in writing to the office of the Procurement Department by Fax at 706-821-2811 or by mail. No
bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No BID may be withdrawn for a period of 90 days after time has been called on the date of opening.
Bidders will please note that the number of copies requested; all supporting documents including
financial statements and references and such other attachments that may be required by the bid
invitation are material conditions of the bid. Any package found incomplete or submitted late shall
be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been
improperly disqualified from bidding due to an incomplete bid submission shall have the right to
appeal to the appropriate committee of the Augusta commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 16, 23, 30, November 6, 2008
Metro Courier October 22, 2008
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Management
Attachment number 3Page 1 of 1
Vendors
Bobby Jones Ford
P.O. Box 15398
Augusta, GA 30919
Legacy Ford, Inc.
413 Industrial Boulevard
McDonough, GA 30253
Gordon Chevrolet
2031 Gordon Highway
Augusta, GA 30909
5.00 Vehicle/Options Required
5.01 18,087.00$
5.02 $ 20,775.00
5.03 $ 20,110.00
5.04 $ 22,798.00
5.05 $ 21,293.00
5.06 $ 23,982.00
5.07 5,723.00$
5.08 $ 249.00
5.09 Standard
5.10 Standard
5.11 N/A
5.12 (307.00)$
5.13 Standard
5.14 46.00$
5.15 320.00$
5.16 83.00$
6.00 Outfitter's Speciality Items
6.01 40.00$
6.02 45.00$
6.03 275.00$
6.04 $ 120.00
6.05 $ 5,000.00
6.06 $ 326.00
6.07 $ 253.00
6.08 $ 245.00
6.09 490.00$
6.10 232.00$
6.11 300.00$
6.12 30.00$
6.13 12.00$
6.14 120.00$
6.15 215.00$
6.16 2,000.00$
6.17 80.00$
6.18 $ 95.00
6.19 125.00$
6.20 40.00$
6.21 105.00$
7.00 Alert Warning Systems
7.01 50.00$
7.02 320.00$
7.03 407.00$
Approximate Delivery Time 90 - 120 days after PO
Bid #08-190
2009 - 8500 GVW Series Pickup Truck
for The City of Augusta - Fleet Department
Bid Opening Date: Friday, November 14, 2008 at 11:00 a.m.
Non-Compliant
Contractors Affidavit (Notary)
Sub-Contractors Affidavit
LSB Forms
Non-Compliant
Contractors Affidavit (Notary)
Sub-Contractors Affidavit
LSB Forms
Attachment number 4Page 1 of 1
Attachment number 5Page 1 of 2
Attachment number 5Page 2 of 2
Finance Committee Meeting
3/23/2009 12:50 PM
Bruce Klassen
Department:Clerk of Commission
Caption:Consider a request from Mr. Bruce Klassen regarding an abatement of
penalty and/or interest charges for the property located at 2636 Walton
Way.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Finance Committee Meeting
3/23/2009 12:50 PM
Continue purchase of Public Official Liability Insurance
Department:Finance/Risk Management
Caption:Approve renewal of Public Official Liability coverage with current carrier,
Landmark American Insurance, for $68,308 for April 19, 2009 to April 19,
2010 coverage.
Background:Public Official Liability provides coverage for "wrongful acts" of the public
entity and wrongful acts of individuals who act on behalf of the entity. A
wrongful act means any actual or alleged breach of duty, neglect, errors,
misstatements, misleading statements, omissions or employment practices
violation by an insured solely in the performance of duties for the public
entity. Augusta-Richmond County has maintained continuous coverage
since 1997. Acceptance of coverage gives additional protection to the assets
of public officials. Public Official Liability (POL) coverage is claims made
coverage (occurrence based is not available) which means any claim which
may be covered would need to be filed during the policy period.
Analysis:J. Smith Lanier & Company secured 3 quotes for this coverage. These
quotes provide $2,000,000 in coverage with a $250,000 SIR (self insured
retention). Quotes were received from Landmark American Insurance an A
XII rated carrier (current carrier and none committed) for a premium of
$68,308; Allied World Assurance an A XV carrier with a premium quote of
$ 72,800; and Westchester Insurance Co. an A+ XI carrier with a premium
quote of $112,856.
Financial Impact:
Alternatives:Rely totally on available funds for the payment of any judgments which may
be rendered directly against entity's public officials.
Recommendation:Approve coverage quoted by Landmark American Insurance for a one year
period for a premium of $ 68,308 for $2,000,000 in coverage and $250,000
SIR. Coverage includes Augusta Commission, Augusta Regional Airport
Authority and Solid Waste Management Authority.
Funds are Available in
the Following
Accounts:
General Insurance 611-01-5212
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 6
Attachment number 1Page 2 of 6
Attachment number 1Page 3 of 6
Attachment number 1Page 4 of 6
Attachment number 1Page 5 of 6
Attachment number 1Page 6 of 6
Finance Committee Meeting
3/23/2009 12:50 PM
Martin Management Investments LP
Department:Clerk of Commission
Caption:Consider a request from Martin Management Investments, LP regarding a
waiver of penalty and interest on property located at 1332 Augusta West
Parkway.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Finance Committee Meeting
3/23/2009 12:50 PM
ORDINANCE TO ENLARGE THE DESIGNATION OF DOWNTOWN DEVELOPMENT AREAS
Department:Law
Caption:An Ordinance to amend Article 2.1, Section 1-4-16 of the Augusta, Ga.
Code, so as to enlarge the designation of the Downtown Development
Areas, to repeal conflicting Ordinances and for other purposes.
Background:The territorial boundaries of the Downtown Development Authority
(hereinafter "DDA") are set by ordinance, codified at Augusta, Ga. Code
Section 1-4-16, pursuant to the Downtown Development Authorities Law
the boundaries of the DDA must be enlarged to further accomplish its
statutory purposes. In effect, said ordinance must be amended by the
Augusta-Richmond County Commission.
Analysis:Upon review and vote by the Augusta-Richmond County Commission said
ordinance will increase the boundaries of the DDA to the area East of
Milledge Road and Lakemont Drive; South of the Savannah River; West of
I-520; North of Wrightsboro Road, Seventh Street and Laney-Walker
Boulevard, as more particularly shown as marked in blue on a Google Aerial
Photograph of the area, identified as Image 2007 DigitalGlobe, 2007 Tele
Atlas, filed with the Clerk of Commission and incorporated herein by
reference, further enabling the DDA to accomplish its statutory functions.
Financial Impact:None.
Alternatives:If the ordinance is not amended the DDA will not be able to bond the
projects that it is working on and complete the same in a timely manner.
Recommendation:Approval of the amendment of the Augusta, Ga. Code Section 1-4-16.
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
AN ORDINANCE TO AMEND ARTICLE 2.1, SECTION 1-4-16,
OF THE AUGUSTA, GA. CODE, SO AS TO ENLARGE THE
DESIGNATION OF DOWNTOWN DEVELOPMENT AREAS; TO
REPEAL CONFLICTING ORDINANCES; AND FOR OTHER
PURPOSES.
WHEREAS, the Downtown Development Authorities Law, Ga. L. 1981, p. 1744, et seq., codified
by the Georgia General Assembly in O.C.G.A. § 36-62-1, et seq., creates in and for every county and
municipal corporation in the State of Georgia a public body corporate and politic to be known as the
“Development Authority” of such county or municipal corporation; and
WHEREAS, the public body corporate and politic known as the “Downtown Development
Authority of the City of Augusta” (hereinafter “Authority”) was created pursuant to Ga. L. 1981, p. 1744,
et seq., and
WHEREAS, adequate financing for the rehabilitation and redevelopment of the central business
district of Augusta-Richmond County, Georgia cannot be provided through the ordinary operation of
private enterprise, and the involvement of a public agency in such an undertaking would not be
competitive with private enterprise; and
WHEREAS, it has been determined by the Augusta-Richmond County Commission (hereinafter
“Commission”) that there exists an urgent need to provide incentives for the investment of funds for the
rehabilitation and redevelopment of the central business district of the Augusta-Richmond County,
Georgia (hereinafter “Augusta”); and
WHEREAS, the Commission has determined that there is a need for a Downtown Development
Authority to function in Augusta to help finance the cost of rehabilitation and redevelopment of the
central business district of Augusta; and
WHEREAS, the current boundaries of the Downtown Development Authority constitute from
the west side of Fifteenth Street through the west side of East Boundary, and from the Savannah River
through the south side of Laney Walker Boulevard; and
WHEREAS, it is found and determined that the areas referred to above which constitute the
boundary areas of the Downtown Development Authority are blighted areas and qualify as eligible project
areas under redevelopment laws; and
WHEREAS, additional blighted areas exist in the central business district and beyond the same,
so that the current boundaries of the Downtown Development Authority must be expanded and the
designation of the development areas increased; and
Attachment number 1Page 1 of 3
THE AUGUSTA-RICHMOND COUNTY COMMISSION HEREBY
ORDAINS as follows:
Section One: By the authority aforesaid it is hereby ordained that the
central business district of Augusta be and is hereby
designated as the downtown development area of
Augusta as required pursuant to Section Three of the
Downtown Development Authorities Law, Ga. L. 1981,
p. 1744, et seq.
Section Two: By the authority and approval of the Augusta-Richmond
County Commission, the boundaries of the Downtown
Development Authority must be expanded and the
designated area of the Downtown Development
Authority is enlarged as follows:
Section Three: The boundaries of the Downtown Development
Authority of Augusta are expanded so as to include the
area located generally in the area East of Milledge Road
and Lakemont Drive; South of the Savannah River; West
of I-520; North of Wrightsboro Road, Seventh Street and
Laney-Walker Boulevard, as more particularly shown as
marked in blue on a Google Aerial Photograph of the
area, identified as Image 2007 DigitalGlobe, 2007 Tele
Atlas, filed with the Clerk of Commission and
incorporated herein by reference.
Section Four: That all ordinances and parts of ordinances in conflict
herewith are hereby repealed.
Adopted ______ day of March, 2009.
______________________________
David S. Copenhaver, As its Mayor
Attest:
_________________________
Lena J. Bonner, Clerk of Commission
Seal:
Attachment number 1Page 2 of 3
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing
Ordinance was duly adopted by the Augusta-Richmond County Commission on __________________,
2008 and that such Ordinance has not been modified or rescinded as of the date hereof and the
undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and
adopted in the foregoing meetings(s).
_________________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: _______________________
Attachment number 1Page 3 of 3
Attachment number 2Page 1 of 1
Finance Committee Meeting
3/23/2009 12:50 PM
Recommend COLA increases for ARC Defined Benefit Pension Retirees
Department:Finance
Caption:Propose 2009 Cost of Living increases for the City 1949 Pension Plan, the
City Employees Pension (City 1945) Plan and the Richmond County 1945
Pension Plan.
Background:The three closed defined benefit plans above each have different methods
for calculating proposed cost of living increases for their retirees. Strictly
applying the requirements for each plan would result in none of the
members of any three plans receiving any adjustment to their level of
benefits in 2009. The other defined benefit plan (GMEBS) has a 1.5%
annual increase built in, regardless of changes to CPI.
When this information was presented to the Pension and Audit Committee,
there was a concensus that due to the abnormal fluctuations of the economy
during 2008, this matter needed further study. Finance and the
Administrator were asked to bring back a recommendation along its
financial impact to the next meeting.
Analysis:Finance compliled data of the benefits received by the retirees on the three
plans. There were 154 retirees on the City 1949 plan, 16 on the City
Employees Pension and 34 on the RC 1945 plan. There are 133 still actively
contributing to the City 1949 plan, none to the City Employees Plan and 4 to
the RC 1945 plan. The benefits received range from $8185 per year to
$94,465. The earliest date of retirement is 1960. Information published by
the Bureau of Labor and Statistics showed that during the twelve month
period ending December 2008 the CPI-U (consumer price index for all
urban dwellers) rose .1 percent, the smallest calendar increase since 1954.
For the first three quarters of 2008 the increases were 3.1%,7.9%, and 2.6%
respectively.
Financial Impact:Due to the extremeties of the ranges of benefits received by retirees, it was
felt that a tiered stucture of increases would direct the increase of the cost of
living to those affected by it most, those on the lower end of the benefit
scale. Our proposal is to increase the benefits of those making under
$20,000 annually by 3%, those over $20,000 but under $25,000 by 2%, and
those over $25,000 but under $30,000 by 1 %. Those receiving over $30,000
annually would receive no increase. The annual cost to each plan for this
proposal and the number of plan members affected is shown below: 1949
City Plan : $44,747- 111 of 154 members City Employees: $4254- 11 of 16
members RC 1945 Plan: $8794- 23 of 32 members The actual cost for 2009
would be less than the annual cost since effective dates are March and April.
Alternatives:1)award no adjustments for cost of living 2)apply some other methodology
Cover Memo
Recommendation:Accept the recommendation above and proceed to amend the pension plans
to allow the increases. Additionally to allow Finance, HR, and the
Administrator to come back to the Pension and Audit committee with a
recommendation to change the method of calculation of these three plans to
a more uniform method.
Funds are Available in
the Following
Accounts:
The 1945 City Plan and the Richmond County 1945 plan amounts would
come from plan assets. The City Employee Pension amount of $4254 would
come from Urban Service District contingency as this is an unfunded plan.
REVIEWED AND APPROVED BY:
Finance.
Finance
Law
Administrator
Cover Memo
Finance Committee Meeting
3/23/2009 12:50 PM
Sons of Confederate Veterans
Department:Clerk of Commission
Caption:Consider a request from the Sons of Confederate Veterans, Brigadier
General E. Porter Alexander Camp #158 for a transfer of the ownership of
the Confederate Power Works Chimney from the City to their organization.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1