HomeMy WebLinkAbout2009-02-11-Meeting Agendawww.augustaga.gov
Finance Committee Meeting Committee Room- 2/11/2009- 12:50 PM
FINANCE
1. Approve the acquisition of one asphalt paver/finisher for the Public Services
Department Maintenance Division.
Attachments
2. Report from the Administrator/Attorney regarding appropriate uses for
hotel/motel tax revenues for contractual obligations. (Referred from
December 8 Finance)
Attachments
3. Consider approval for lease of Main Tag Office.
Attachments
4. Consider a request from Ms. Edna Thompson regarding an abatement of
taxes associated with the 2008 valuation of the residence located at 1808
Ronda Drive.
Attachments
5. Motion to approve refund request for one account.
Attachments
Finance Committee Meeting
2/11/2009 12:50 PM
2009 PS-Paver
Department:Finance Department, Fleet Management
Caption:Approve the acquisition of one asphalt paver/finisher for the Public Services
Department Maintenance Division.
Background:The Public Services-Maintenance division is requesting the purchase of a
new asphalt/finisher machine to replace an older 1985 model, asset number
032004. This older machine is extremely undependable and outdated
creating severe down time and high maintenance costs for the county. Public
Services is responsible for paving and maintaining many miles of roads
throughout Augusta. The new paving machine would allow the paving crew
to expedite their paving projects in a more efficient and safer manner.
Analysis:Fleet Management submitted a request for bids through the Procurement
Department utilizing the Demand Star electronic bid system which offers
nationwide bid coverage. The Procurement Department received quotes
back from two (2) local vendors. Review of bids received shows the
following results: Tractor and Equipment of Augusta, Georgia =
$293,932.00; Yancey Brothers = Bid deemed non-compliant by the
Procurement Department.
Financial Impact:The machine will be purchased for $293,932.00. Funding for the
procurement of this equipment will be provided by the Public Services-
Maintenance Division. These funds were approved in Phase IV of the
SPLOST and are available for this purchase
Alternatives:1. Approve the award to the lowest and only bidder, Tractor & Equipment
Company of Augusta, Georgia 2. Do not approve the request.
Recommendation:Approve the acquisition of one asphalt paver/finisher for the Public Services
Department - Maintenance Division from Tractor & Equipment Company of
Augusta, Georgia for $293,932.00 (lowest bid offer on bid 08-214).
Funds are Available in
the Following
Accounts:
324-04-1110.54-22510 201-82-4010.54-22510
REVIEWED AND APPROVED BY:Cover Memo
Item # 1
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Item # 1
Attachment number 2
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Attachment number 3
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Attachment number 4
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Attachment number 5
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Attachment number 6
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Finance Committee Meeting
2/11/2009 12:50 PM
Alcohol and Hotel Tax Revenues
Department:Clerk of Commission
Caption:Report from the Administrator/Attorney regarding appropriate uses for
hotel/motel tax revenues for contractual obligations. (Referred from
December 8 Finance)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 2
Finance Committee Meeting
2/11/2009 12:50 PM
Consider Approval for Lease of Main Tag Office
Department:Tax Commissioner's Office
Caption:Consider approval for lease of Main Tag Office.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1
Page 1 of 1
Item # 3
Attachment number 2
Page 1 of 1
Item # 3
Attachment number 3
Page 1 of 1
Item # 3
Finance Committee Meeting
2/11/2009 12:50 PM
Edna Thompson
Department:Clerk of Commission
Caption:Consider a request from Ms. Edna Thompson regarding an abatement of
taxes associated with the 2008 valuation of the residence located at 1808
Ronda Drive.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1
Page 1 of 2
Item # 4
Attachment number 1
Page 2 of 2
Item # 4
Attachment number 2
Page 1 of 2
Item # 4
Attachment number 2
Page 2 of 2
Item # 4
Finance Committee Meeting
2/11/2009 12:50 PM
February 2009 Refund Request from Board of Assessors
Department:Tax Assessor - Calvin Hicks, Chief Appraiser
Caption:Motion to approve refund request for one account.
Background:See attachment
Analysis:See attachment
Financial Impact:See attachment
Alternatives:None
Recommendation:See attachment
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1
Page 1 of 3
Item # 5
Attachment number 1
Page 2 of 3
Item # 5
Attachment number 1
Page 3 of 3
Item # 5