HomeMy WebLinkAbout2009-01-27-Meeting Agendawww.augustaga.gov
Finance Committee Meeting Committee Room- 1/27/2009- 1:20 PM
FINANCE
1. Approve $345,808 for the purchase of Sheriff's Office for the replacement
of public safety vehicles from the 2009 Capital Outlay.
Attachments
2. Consider a request from Augusta CT Properties LLC regarding an
abatement of taxes on the property located at 1814 Fayetteville Drive.
Attachments
3. Motion to approve refund recommendation from the Board of Assessors for
one account.
Attachments
4. Consider a request from the Lucy Craft Laney Museum of Black History
for city sponsorship through the purchase of tickets for the Annual Lucy
Craft Laney Heritage Gala.
Attachments
5. Consider a request from Ms. Mamie Thomas for an abatement of taxes
based upon a disabled homestead exemption.
Attachments
6. Consider a request from Medicom regarding an abatement of taxes on their
freeport inventory for the tax years 2007 and 2008.
Attachments
7. Consider a request from Paine College for city sponsorship through the
purchase of tickets for the Masked Ball.
Attachments
8. Consider a request from Mr. Woodrow Fryer for an abatement of taxes
based on a disabled veteran's exemption for the years 2005 through 2008.
Attachments
Finance Committee Meeting
1/27/2009 1:20 PM
2009 RCSO Fleet Replacements
Department:Finance Department, Fleet Management
Caption:Approve $345,808 for the purchase of Sheriff's Office for the replacement of
public safety vehicles from the 2009 Capital Outlay.
Background:Consistent with the provisions of the Fleet Replacement Policy approved in
April 2004, 139 eligible pursuit vehicles and 9 motorcycles of the Road
Patrol and 107 vehicles of the 6 other Divisions (of the Sheriff’s Office)
were reviewed for replacement. Individual assessments were completed on
all vehicles in accordance with the Replacement Policy. Results of the
evaluations are discussed below. The Road Patrol has 264 total vehicles, of
those 139 are over 5 years old (see detailed sheet attached), 97 vehicles have
over 90,000 miles (39 of these with over 120,000 miles). The 6 other
Divisions of the Sheriff’s Office (see attachment) have 80 vehicles over 8
years old, of which 39 have over 120,000 miles. The Administrator has
established a replacement limit based on the availability of the Capital
Outlay. $345,808 is available for public safety vehicle replacement for
2009.
Analysis:Bids received back from the competitive bid process through the
Procurement Department resulted in significant increases in cost per vehicle
for all types of vehicles used in a public safety capacity. The increase in cost
between 2008 and 2009 is from 7% to 12 percent depending on the type of
vehicle requested.
Financial Impact:The Sheriff’s Office will utilize the GMA lease program and incur a three
year obligation of $307,608.00- each year,( automobile replacements) and
an additional $38,200 will be utilized for straight purchase (2-Motorcycles).
Alternatives:1. Approve the recommendation as stated. 2. Approve the recommendation
in part 3. Disapprove the recommendation..
Recommendation:Approve $345,808 for the Purchase of Sheriff’s Office public safety
vehicles for 2009 from Capital Outlay funds.
Funds are Available in
the Following
Accounts:
2009 Capital Outlay - 631-00-0000/11.19114
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Item # 1
Item # 1
Item # 1
Item # 1
Item # 1
Finance Committee Meeting
1/27/2009 1:20 PM
Augusta CT Properties LLC
Department:Clerk of Commission
Caption:Consider a request from Augusta CT Properties LLC regarding an
abatement of taxes on the property located at 1814 Fayetteville Drive.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1
Page 1 of 2
Item # 2
Attachment number 1
Page 2 of 2
Item # 2
Attachment number 2
Page 1 of 2
Item # 2
Attachment number 2
Page 2 of 2
Item # 2
Finance Committee Meeting
1/27/2009 1:20 PM
January 26, 2009 Refund Request from Board of Assessors
Department:Board of Assessors - Charles F. Smith, Chairman and Calvin Hicks, Chief
Appraiser
Caption:Motion to approve refund recommendation from the Board of Assessors for
one account.
Background:See attachment.
Analysis:See attachment.
Financial Impact:See attachment.
Alternatives:
Recommendation:See attachment.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1
Page 1 of 3
Item # 3
Attachment number 1
Page 2 of 3
Item # 3
Attachment number 1
Page 3 of 3
Item # 3
Finance Committee Meeting
1/27/2009 1:20 PM
Lucy Craft Laney Heritage Gala
Department:Clerk of Commission
Caption:Consider a request from the Lucy Craft Laney Museum of Black History for
city sponsorship through the purchase of tickets for the Annual Lucy Craft
Laney Heritage Gala.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1
Page 1 of 2
Item # 4
Attachment number 1
Page 2 of 2
Item # 4
Finance Committee Meeting
1/27/2009 1:20 PM
Mamie Thomas
Department:Clerk of Commission
Caption:Consider a request from Ms. Mamie Thomas for an abatement of taxes
based upon a disabled homestead exemption.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Attachment number 2Page 1 of 2
Attachment number 2Page 2 of 2
Finance Committee Meeting
1/27/2009 1:20 PM
Medicom
Department:Clerk of Commission
Caption:Consider a request from Medicom regarding an abatement of taxes on their
freeport inventory for the tax years 2007 and 2008.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Attachment number 2Page 1 of 3
Attachment number 2Page 2 of 3
Attachment number 2Page 3 of 3
Finance Committee Meeting
1/27/2009 1:20 PM
Paine College Masked Ball
Department:Clerk of Commission
Caption:Consider a request from Paine College for city sponsorship through the
purchase of tickets for the Masked Ball.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Finance Committee Meeting
1/27/2009 1:20 PM
Woodrow Fryer
Department:Clerk of Commission
Caption:Consider a request from Mr. Woodrow Fryer for an abatement of taxes
based on a disabled veteran's exemption for the years 2005 through 2008.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Attachment number 2Page 1 of 3
Attachment number 2Page 2 of 3
Attachment number 2Page 3 of 3