HomeMy WebLinkAbout2008-08-11-Meeting Agenda
Finance Committee Meeting Committee Room- 8/11/2008- 1:15 PM
FINANCE
1. Motion to approve abatement of County Ad Valorem
Taxes on the properties acquired by Augusta-Richmond
County.
Attachments
2. Motion to approve additional funding for diesel fuel in
the amount of $335,000.
Attachments
3. Approve funding to purchase Voting Equipment.
Attachments
4. Motion to award Contract for Construction of New
Library.
Attachments
5. Evaluation of fee increases for parks and recreation,
facility rentals and transit. (Requested by Commissioner
Bowles)
Attachments
6. Approve funding for August 5, 2008 General Primary
Runoff.
Attachments
7. Receive updates on health insurance RFP and the
implementation of wellness plan. (Requested by
Commissioner Bowles)
Attachments
8. Motion to approve a request that funds be transferred to
License & Inspection and RCCI from General Fund
Contingency to cover cost of radio rebanding.
Attachments
9. Consider a request from Paine College for city
sponsorship through the purchase of tickets for the
Inaugural Scholarship Ball.
Attachments
www.augustaga.gov
10. Receive as information Mid-Year 2008 Financial reports.
Attachments
11. Discuss increased salaries for State Court judicial
assistants related to their additional duties and the
operation of a digital recording system for hearings and
trials.
Attachments
12. Presentation by Ms. Tamara Perry regarding the denial
of her claim for damages against the City resulting from
an incident that occurred on June 9, 2008.
Attachments
Finance Committee Meeting
8/11/2008 1:15 PM
Abatement of County Ad Valorem Taxes on County Owned Property.
Department:Attorney
Caption:Motion to approve abatement of County Ad Valorem Taxes
on the properties acquired by Augusta-Richmond County.
Background:In connection with a property acquisition in 2007, the County
purchased the following tract items of land for the Utilities
Department and a request is being made that the County Ad
Valorem Taxes be abated during the time the property was
owned by Augusta: 158-0-003-01-0 (1828 Smith Cemetery
Road) 158-0-003-02-0 (1831 Smith Cemetery Road) 158-0-
003-03-0 (1833 Smith Cemetery Road) 158-0-003-04-0
(1835 Smith Cemetery Road) 158-0-003-05-0 (1834 Smith
Cemetery Road) 158-0-003-06-0 (1828 Smith Cemetery
Road) 158-0-003-07-0 (1830 Smith Cemetery Road) 158-0-
003-08-0 (1734 Tobacco Road B) In connection with the
acquisition of the Smith Cemetery Road property, Augusta
acquired the following mobile homes, and Augusta was to be
responsible for the ad valorem taxes for 2007; therefore, a
request is being made that the County Ad Valorem Taxes be
abated for 2007: 1983 SPIRIT VIN # SG14601082 1976
NATIONA VIN # -17117 1976 SATILLA VIN #
GDWSGA0660002 1986 BUCC SUPRA VIN #
ALBU386450S6949 1973 FLAMINGO VIN # 1406234
1984 WESTGATE VIN # F548S142260GA Also, Augusta
acquired the following properties for which taxes have not
been abated but should be abated for the period subsequent to
Augusta’s purchase of the property: 097-1-090-00-0 (2558
Lyman Street)098-4-202-00-0 (2610 Coleman Street) 097-1-
117-00-0 (3050 Deans Bridge Road) 036-2-025-00-0 (1436
Reynolds Street).
Analysis:See Background
Financial Impact:N/A.
Cover Memo
Item # 1
Alternatives:Do not approve.
Recommendation:Approve.
Funds are
Available in the
Following
Accounts:
N/A.
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Finance Committee Meeting
8/11/2008 1:15 PM
Additional Funding For Diesel Fuel
Department:Augusta Public Transit
Caption:Motion to approve additional funding for diesel fuel in the
amount of $335,000.
Background:In the 2008 budget, $325,070 was allocated for diesel. As of
July 28, 2008, $348,248 has been spent. On July 12, 2008,
$52,130 was transferred into the diesel account for a total of
$377,200. At present, there is a balance of $28,952.
Analysis:Fuel prices have increased by 57% from January to July of
this year. On January 9, 2008, Augusta Public Transit paid
$2.6858/gal for fuel and on July 14, 2008 the price of fuel
was $4.2108/gal. Based on average gallons of fuel used each
day and the number of workdays remaining in the year, it is
estimated to require $335,000 of additional funding, based
the current price remaining in effect.
Financial Impact:There are no additional funds to transfer in Augusta Public
Transit’s budget at the present time.
Alternatives:1. Reduce service. 2. Approve request for additional funding.
Recommendation:Approve the motion.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Finance Committee Meeting
8/11/2008 1:15 PM
Approve Funding to Purchase Voting Equipment
Department:Board of Elections
Caption:Approve funding to purchase Voting Equipment.
Background:The voting equipment purchase would include 30 additinal
voting units that will be sent to the polls for the 11/4/08
Presidential Election. We are anticipating an 85% turnout
and the purchase of this additional equipment will help by
making the wait time less for voters.
Analysis:The need to purchase additional equipment became evident
after the 2/5/08 Presidential Preference Primary when we the
State experienced a record turnout. Voter turnout in
November is expected to be the highest in the history of
elections in this country.
Financial Impact:$65,000
Alternatives:Not purchase equipment and have longer wait time on
Election Day.
Recommendation:Approve purchase of the voting equipment.
Funds are
Available in the
Following
Accounts:
funding available in account number 272-01-4110-53.16210.
$79,056
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 3
Administrator.
Clerk of Commission
Cover Memo
Item # 3
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Finance Committee Meeting
8/11/2008 1:15 PM
Award Contract for Library Construction
Department:Library
Caption:Motion to award Contract for Construction of New Library.
Background:Six companies prequalified as bidders. Two submitted bids
which were opened on July 31st. The lower is
recommended.
Analysis:The attached is the recommendatin of the Capital Project
Management Company
Financial Impact:The recommended bidder is over $1 million less expensive
that the other company.
Alternatives:Spend an additional $1 million.
Recommendation:Go with the lower bid and proceed with construction.
Funds are
Available in the
Following
Accounts:
SPLOST
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
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Finance Committee Meeting
8/11/2008 1:15 PM
Fee Increases
Department:Clerk of Commission
Caption:Evaluation of fee increases for parks and recreation, facility
rentals and transit. (Requested by Commissioner Bowles)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 5
Finance Committee Meeting
8/11/2008 1:15 PM
Funding for General Primary Runoff
Department:Board of Elections
Caption:Approve funding for August 5, 2008 General Primary
Runoff.
Background:The runoff is being held statewide for the Democratic Party
in the offices of US Senate and in Augusta for the office of
Tax Commissioner because no candidate received a majority
of the votes cast during the July 15, 2008 Primary. Every
polling location and the advance voting sites will be opened
for the runoff.
Analysis:The runoff is required by State law.
Financial Impact:$55,000
Alternatives:None
Recommendation:Approve request for funding.
Funds are
Available in the
Following
Accounts:
Transfer from Contingency. This is an unbudgeted item.
(101101110/6011110)
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Cover Memo
Item # 6
Finance Committee Meeting
8/11/2008 1:15 PM
Health Insurance RFP and Wellness Plan
Department:Clerk of Commission
Caption:Receive updates on health insurance RFP and the
implementation of wellness plan. (Requested by
Commissioner Bowles)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 7
Finance Committee Meeting
8/11/2008 1:15 PM
Increase budget to cover radio rebanding costs.
Department:License & Inspection and RCCI
Caption:Motion to approve a request that funds be transferred to
License & Inspection and RCCI from General Fund
Contingency to cover cost of radio rebanding.
Background:The County is currently working on replacing
numerous radios in each department. License & Inspection
and RCCI do not have the needed funds in their respective
operating budgets. Total request is for $47,067.
Analysis:
Financial Impact:$25,541 for RCCI $21,526 for License & Inspection
Alternatives:Do not approve the request.
Recommendation:Approve the request for funds from Contingency.
Funds are
Available in the
Following
Accounts:
$47,067 in General Fund Contingency.
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Finance Committee Meeting
8/11/2008 1:15 PM
Paine College Inaugural Scholarship Ball
Department:Clerk of Commission
Caption:Consider a request from Paine College for city sponsorship
through the purchase of tickets for the Inaugural Scholarship
Ball.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 9
Attachment number 1
Page 1 of 1
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Finance Committee Meeting
8/11/2008 1:15 PM
Receive as Information Mid-Year 2008 Financials
Department:Finance
Caption:Receive as information Mid-Year 2008 Financial reports.
Background:Periodic financial reports are presented to keep the
Commission aware of the financial status of the organization.
Analysis:
Financial Impact:
Alternatives:
Recommendation:Recieve as information.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
Finance Committee Meeting
8/11/2008 1:15 PM
State Court Judicial Assistants
Department:Clerk of Commission
Caption:Discuss increased salaries for State Court judicial assistants
related to their additional duties and the operation of a digital
recording system for hearings and trials.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 11
Attachment number 1
Page 1 of 1
Item # 11
Finance Committee Meeting
8/11/2008 1:15 PM
Tamara Perry
Department:Clerk of Commission
Caption:Presentation by Ms. Tamara Perry regarding the denial of her
claim for damages against the City resulting from an incident
that occurred on June 9, 2008.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 12
Attachment number 1
Page 1 of 2
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Item # 12