HomeMy WebLinkAbout2008-07-07-Meeting Agenda
Finance Committee Meeting Committee Room- 7/7/2008- 1:30 PM
FINANCE
1. Approve the purchase of one aerial bucket truck for the
Public Services Department - Tree Crew Division.
Attachments
2. Approve the purchase of one 7 passenger mini van for the
Augusta Recreation Department.
Attachments
3. Approve the purchase of two 4-inch vacuum assist trash
pumps for the Utilities Department-Construction
Division.
Attachments
4. Approve the purchase of two portable air compressors for
the Utilities Department-Construction Division.
Attachments
5. Approve award of bid for Security Fencing for
Augusta Fire Department Training Facility.
Attachments
6. Approve the use of CDBG funds by the License and
Inspection Department that are available for the purposes
of clearance and demolition of old and delapidated
structures. Funds available are $342,888 with no
required match.
Attachments
7. Motion to approve a funding agreement between Augusta
Richmond county and Greater Augusta Arts Council for
fiscal year 2008.
Attachments
8. Motion to approve a request from Richmond County
Mosquito Control for additional funding in the amount of
$50,000 from General Fund, a Utility Vehicle w/enclosed
cab in the amount of $8,950 and a F150 Crew Cab
Pickup Truck in the amount of $23,998 from Capital
Attachments
www.augustaga.gov
Outlay Fund.
9. Consider a request from Mr. Lynn Davis Curry, Jr. for a
refund of property taxes for the years 2006 and 2007 for
the property located at 3996 Clanton Road.
Attachments
10. Approve refund recommendation from the Board of
Assessors for one account.
Attachments
11. Motion to approve a request for abatement of taxes on
Map & Parcel 072-2-486-00-0 and Map & Parcel 072-1-
157-00-0 due to this property being in the name of
AUGUSTA from being seized in a drug bust.
Attachments
12. Discuss city property to be sold. (Requested by
Commissioner Bowles)
Attachments
13. Report from the Administrator regarding the taxes due on
property at 839 East Boundary Street owned by Mr. Sun
Ye White. (Referred from June 9 Finance Committee)
Attachments
Finance Committee Meeting
7/7/2008 1:30 PM
2008 - PS - Tree Crew Truck
Department:Finance Department, Fleet Management Division
Caption:Approve the purchase of one aerial bucket truck for the
Public Services Department - Tree Crew Division.
Background:The Public Services Department requests the purchase of
aerial bucket truck to replace an older unit that is beyond its
useful life range. The new unit will replace asset number
043038, a 1985 model with a costly maintenance
history. This unit is in dire need of replacement due to age,
aerial parts availability, and also critical operator safety
concerns.
Analysis:Fleet Management submitted a request for bids through the
Procurement Department utilizing the Demand Star
electronic bid system which offers nationwide bid coverage.
The Procurement Department received quotes back from two
vendors. A review of the bids received show the following
results (tab sheet is attached for review): Bid Item: 08-133,
(1) Altec, Inc= $116,292.00; (2) Forestry Equipment = Bid
was Non-Compliant
Financial Impact:The total cost of this equipment is $116,292.00 which will be
purchased through the GMA leasing program over 5 years
for an annual premium amount of $23,258.40.
Alternatives:1) Approve the request; (2) disapprove the request.
Recommendation:Approve the request to purchase one aerial bucket truck from
Altec, Inc., for $116,292.00
Funds are
Available in the
Following
631-00-0000-11-19114- GMA Leaseing program.
Cover Memo
Item # 1
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Item # 1
CHIP BODY TRUCK WITH AERIAL DEVICE
Bid 08-133 Altec Forestry
Incorporated Equipment
AERIAL DEVICE
Year 2009 Non- Compliant
Make Altec Addendum
Model LRV58
CHASSIS
Year 2009
Make International
Model 4300
Bid Price $114,692.00 $0.00
12.01 Winch $1,600.00 $0.00
Total Bid Price $116,292.00 $0.00
PS-TREE CREW-ELECTRIC CHIP BODY TRUCK WITH BUCKET-BID OPENING 5/29/08 @ 11:00
Item # 1
Finance Committee Meeting
7/7/2008 1:30 PM
2008 Recreation Van
Department:Finance Department, Fleet Management Division
Caption:Approve the purchase of one 7 passenger mini van for the
Augusta Recreation Department.
Background:The Augusta Recreation Department requests the purchase of
one 7 passenger mini van to use for transporting local and
visiting officials and dignitaries to meetings and events. The
new unit will also replace asset number 984134, a 1998
model van, which will be redirected to use as a vital part of
their meals on wheels program.
Analysis:Fleet Management submitted a request for bids through the
Procurement Department utilizing the Demand Star
electronic bid system which offers nationwide bid coverage.
The Procurement Department received quotes back from one
vendor. A review of the bid received show the following
results (tab sheet is attached for review): Bid Item: 08-124A,
(1) Thomson Motor Company = $21,028.00
Financial Impact:The total cost of this van is $21,028.00 which will be
purchased through the 2008 Recreation capital fund account.
Alternatives:(1) Approve the request; (2) disapprove the request.
Recommendation:Approve the request to purchase one 7 passenger mini van
from Thomson Motor Company, for $21,028.00.
Funds are
Available in the
Following
Accounts:
272-06-1110/54-22220
Cover Memo
Item # 2
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
2008 SEVEN PASSENGER MINI VAN
Bid 08-114 Thomson Motor
Company
Year 2008
Make Dodge
Model Grand Caravan SE
Delivery Date 90 Days
5.01 Bid Price $20,850.00
5.02 Three Keys $178.00
Total Bid Price $21,028.00
RECREATION-7 PASSENGER MINI VAN-BID OPENING 6/5/08 @ 11:00
Attachment number 1
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Item # 2
Finance Committee Meeting
7/7/2008 1:30 PM
2008 Utilities 4 inch Pump
Department:Finance Department, Fleet Management Division
Caption:Approve the purchase of two 4-inch vacuum assist trash
pumps for the Utilities Department-Construction Division.
Background:The Augusta Utilities Department requests the purchase of
two 4-inch vacuum assist pumps to replace two older units
that are beyond their useful life range. The new units will
replace asset numbers 985037, a 1998 model, and 995061, a
1999 model. Both of these units are in dire need of
replacement due to age and also operator safety concerns
Analysis:Fleet Management submitted a request for bids through the
Procurement Department utilizing the Demand Star
electronic bid system which offers nationwide bid coverage.
The Procurement Department received quotes back from
three vendors. A review of the bids received show the
following results (tab sheet is attached for review): Bid Item:
08-113, (1) Godwin Pumps= Non-Compliant Bid Packet; (2)
Neff Rentals = $22,974.00 each; (3) Thompson Pumps =
$19,575.00 each
Financial Impact:The total cost of this equipment is $39,150.00 ($19,575.00
each)which is available in the Utilities Department’s Capital
Outlay
Alternatives:(1) Approve the request, (2) Disapprove the request, (3)
Approve the request in part.
Recommendation:Approve the request to purchase two 4-inch vacuum assist
trash pumps from Thompson Pumps for $19,575.00 each
Funds are
Available in the
Cover Memo
Item # 3
Following
Accounts:506-04-3410-54-21110
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
PORTABLE GENERATORS
Bid 08-113 Godwin Pumps Rain for Rent Thompson Hertz
Corporation Corporation Pumps Equipment
Year Non-Compliant NO BID 2008 NO BID
Make Bid Packet Thompson
Model 4U-VDSC-3-2011
Delivery date 60 Days
Bid Price Each $0.00 $0.00 $19,575.00 $0.00
UTILITIES-CONSTRUCTION-4 INCH VACUUM ASSIST PUMP-BID OPENING 5/6/08 @ 11:00
Item # 3
Finance Committee Meeting
7/7/2008 1:30 PM
2008 Utilities Air Compressor
Department:Finance Department, Fleet Management Division
Caption:Approve the purchase of two portable air compressors for the
Utilities Department-Construction Division.
Background:The Augusta Utilities Department requests the purchase of
two portable air compressors to replace two older units that
are beyond their useful life range. The air compressors will
replace asset numbers 950235, a 1995 model, and 51062, a
1991 model. Both of these units are in dire need of
replacement due to age and also operator safety concerns.
Analysis:Fleet Management submitted a request for bids through the
Procurement Department utilizing the Demand Star
electronic bid system which offers nationwide bid coverage.
The Procurement Department received quotes back from five
vendors. A review of the bids received show the following
results (tab sheet is attached for review): Bid Item: 08-114,
(1) Apex Pinnacle= $19,115.40 each; (2) Neff Rentals = Did
Not Meet Required Specifications; (3) Perimeter Bobcat =
Non-Compliant Bid Packet; (4) Hertz Equipment = Non-
Compliant Bid Packet; (5) United Rentals = $14,381.00 each
Financial Impact:The total cost of this equipment is $28,762.00 ($14,381.00
each)which is available in the Utilities Department’s Capital
Outlay
Alternatives:(1)Approve the request, (2) disapprove the request, (3)
approve the request in part.
Recommendation:Approve the request to purchase two portable air
compressors from United Rentals for $14,381.00 each.
Funds are
Cover Memo
Item # 4
Available in the
Following
Accounts:
506-04-3410-54-21110
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
PORTABLE GENERATORS
Bid 08-114 Apex Pinnacle Neff Perimeter Hertz
Corporation Rentals Bobcat Equipment
Year 2008 Did not meet critical NON-COMPLIANT NON-COMPLIANT
Make Sullair bid specification -
Model 225H Sec 2, Item 6.01
Delivery Date 60 Days
Bid Price Each $19,115.40 $0.00 $0.00 $0.00
UTILITIES-CONSTRUCTION-PORTABLE 225 CFM AIR COMPRESSOR-BID OPENING 5/6/08 @ 1
Item # 4
Finance Committee Meeting
7/7/2008 1:30 PM
Approval of Bid Item # 08-147 Security Fencing for Augusta
Department:Fire, Howard Willis,Chief
Caption:Approve award of bid for Security Fencing for Augusta Fire
Department Training Facility.
Background:The Augusta Fire Department is currently in the process of
construction of our new Training Facility. To provide for the
security of this facility, we are in need of installing security
fencing around the property.
Analysis:The Augusta Fire Department and the Procurement
Department have concluded the bid process for the purchase
of Security Fencing for Augusta Fire Department Training
Facility. Proposals were received from two companies,
Maner Fence and All-American Fence Inc.Of the two, only
All-American Fence Inc. was compliant with the bid
requirements and specifications,
Financial Impact:All-American Fence Inc. has met all the specified
requirements of the bid documents without taking any
exceptions and within the allocated budget amount. It is the
opinion of the Augusta Fire Department that, All-American
Fence Inc. with a bid of $53,025.00 should be awarded the
contract as best bid.
Alternatives:None at this time.
Recommendation:Award Bid Item #08-147, Security Fencing for Augusta Fire
Department Training Facility, to All-American Fence Inc. as
low bid.
Funds are
Available in the
Following
Funds are available for this project in the Phase V SPLOST
funding for Renovation of the Training Facility. Acct. # 324-
Cover Memo
Item # 5
Accounts:03-4510 / 207324003
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
1
Memo
To: Geri Sams
From: Deputy Chief Mike Rogers
CC: Howard Willis, Fred Russell, Phyllis Mills
Date: June 24, 2008
Re: Recommendation for awarding Bid Item# 08-147, Security Fencing for Augusta
Fire Department Training Facility
The Augusta Fire Department and the Procurement Department have concluded the
bid process for the purchase of Security Fencing for Augusta Fire Department
Training Facility. Proposals were received from two companies, Maner Fence and
All-American Fence Inc.Of the two, only All-American Fence Inc. was compliant with
the bid requirements and specifications,
All-American Fence Inc. has met all the specified requirements of the bid documents
without taking any exceptions and within the allocated budget amount. It is the
opinion of the Augusta Fire Department that, All-American Fence Inc. with a bid of
$53,025.00 should be awarded the contract as best bid.
Attachment number 1
Page 1 of 1
Item # 5
Finance Committee Meeting
7/7/2008 1:30 PM
CDBG Clearance & Demolition
Department:Finance
Caption:Approve the use of CDBG funds by the License and
Inspection Department that are available for the purposes of
clearance and demolition of old and delapidated structures.
Funds available are $342,888 with no required match.
Background:The License & Inspection Department has CDBG funds
available for the purposes of clearance & demolition of old
and delapidated structures. Funds available are $342,888
with no required match. Use of this funding aids the city in
the required CDBG spenddown.
Analysis:License & Inspection is responsible for clearance and
demolition of old and delapidated structures with in the
county. CDBG Funding is available for this purpose. Without
this funding, the funds would have to come out of the general
fund.
Financial Impact:
Alternatives:1) Establish budget of $342,888 2) fund activity out of
general fund or do not perform function
Recommendation:Approve
Funds are
Available in the
Following
Accounts:
CDBG Funding
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Finance Committee Meeting
7/7/2008 1:30 PM
Greater Augusta Arts Council
Department:Clerk of Commission
Caption:Motion to approve a funding agreement between Augusta
Richmond county and Greater Augusta Arts Council for
fiscal year 2008.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 7
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Item # 7
Finance Committee Meeting
7/7/2008 1:30 PM
Increase Mosquito Control Funding
Department:Richmond County Mosquito Control
Caption:Motion to approve a request from Richmond County
Mosquito Control for additional funding in the amount of
$50,000 from General Fund, a Utility Vehicle w/enclosed
cab in the amount of $8,950 and a F150 Crew Cab
Pickup Truck in the amount of $23,998 from Capital Outlay
Fund.
Background:
The Richmond County Mosquito Control is requesting the
following addition to our current 2008 Budget. Our first
request is for $50,000 in additional funds to be able to
complete the expanded plans for treatment of the Downtown
Business District which would include Barrier Spraying,
downtown storm drain treatment and the insecticides
necessary to complete the program. We will be able to add a
driver and reduce our spray cycle from 41/2 weeks to 3
weeks. NEW DOWNTOWN BARRIER SPRAYING AND
LARVICIDING We are proposing to begin spraying the
River Walk, Botanical Gardens, the center Broad Street
parking gardens and the median shrubbery in the downtown
areas that are bordered by 15th Street, East Boundary, Laney
Walker Boulevard, and the Savannah River. The area will
be divided into 3 sections and sprayed every 3 weeks weather
permitting. The barrier spray has a 3 week residual and is
effective for all species and works 24 hours. We also intent
to expand the storm drain treatment program to all the
downtown streets. We currently are not able to treat all the
storm drains due to the lack of the proper equipment.
EQUIPMENT NEEDED We will need a utility type vehicle
such as a Mule or Gator with driver cover and a 1-7/8” trailer
hitch. We have the necessary Safety Bar Lights. We have a
4x4 utility trailer with a tank type sprayer that will be used
for the mixing, transportation and dispersal of the chemical.
This vehicle will also allow us to treat the storm drains in the
confined streets that are currently not treated. NEW
Cover Memo
Item # 8
TRUCK PURCHASE We need to replace the 1989
Chevrolet that is currently beyond repair. With 5 people
spraying, we need 5 good trucks and one back-up truck for
down times and on-going maintenance. We are proposing to
purchase a compact size pick-up with 4 doors. During
training sessions we can currently train only one person at a
time as the space in the truck is limited. With a 4 door truck
we could train up to 4 people at one time, thus reducing
training time and the expense of operating several vehicles.
Also we will be able to transport 5 people to meetings,
workshops and outside training sessions instead of traveling
in several vehicles.
Analysis:1)$50,000 in additional funds to be able to complete the
expanded plans for treatment of the Downtown Business
District which would include Barrier Spraying, downtown
storm drain treatment and the insecticides necessary to
complete the program. 2) Need a utility type vehicle such as
a Mule or Gator with driver cover and a 1-7/8” trailer hitch -
$8,950. 3)Crew Cab Pickup Truck - $23,998
Financial Impact:Additional $50,000 (101051910/5711110) $8,950 4x4 utility
cart w/enclosed cab (272051910/5421110) $23,998 2009
F150 Crew Cab pickup truck (272051910/5422210)
Alternatives:Not approve funding and vehicles increasing the mosquito
population in the downtown areas.
Recommendation:Approve funding.
Funds are
Available in the
Following
Accounts:
Contingency (101101110/6011110) $50,000 Capital Outlay
(272013210/5212119) $32,948
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Finance Committee Meeting
7/7/2008 1:30 PM
Lynn Davis Curry Jr.
Department:Clerk of Commission
Caption:Consider a request from Mr. Lynn Davis Curry, Jr. for a
refund of property taxes for the years 2006 and 2007 for the
property located at 3996 Clanton Road.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 9
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Item # 9
Finance Committee Meeting
7/7/2008 1:30 PM
Refund Recommendations from the Board of Assessors
Department:Board of Assessors - Charles F. Smith, Chairman and Calvin
Hicks, Chief Appraiser
Caption:Approve refund recommendation from the Board of
Assessors for one account.
Background:See attachment.
Analysis:See attachment.
Financial Impact:See attachment.
Alternatives:None
Recommendation:See attachment.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
July 2008 REFUNDS
Attachment page 1 of 1
Boral Bricks Inc
Account No. 2048102
This refund is based on adjustments to an audit conducted for tax years 2005 through 2007 for
a business personal property account.
Grant refund in the total amount of $704.60, broken down as follows:
For 2005, $457.37 (State $4.11; County $143.84, School $309.42).
For 2006, $247.23 (State $2.12; County, $87.50, School $157.61).
Attachment number 1
Page 1 of 1
Item # 10
Finance Committee Meeting
7/7/2008 1:30 PM
Request to abate taxes on property seized in drug bust.
Department:Tax Commissioner's Office
Caption:Motion to approve a request for abatement of taxes on Map
& Parcel 072-2-486-00-0 and Map & Parcel 072-1-157-00-0
due to this property being in the name of AUGUSTA from
being seized in a drug bust.
Background:
Analysis:
Financial Impact:072-2-486-00-0 $2,911.60 (taxes only) 072-1-157-00-0
$3,563.85 (taxes only)
Alternatives:N/A
Recommendation:Abate taxes.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Finance Committee Meeting
7/7/2008 1:30 PM
Sale of City Property
Department:Clerk of Commission
Caption:Discuss city property to be sold. (Requested by
Commissioner Bowles)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 12
Finance Committee Meeting
7/7/2008 1:30 PM
Sun Ye White
Department:Clerk of Commission
Caption:Report from the Administrator regarding the taxes due on
property at 839 East Boundary Street owned by Mr. Sun Ye
White. (Referred from June 9 Finance Committee)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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