HomeMy WebLinkAbout2008-06-09-Meeting Agenda
Finance Committee Meeting Committee Room- 6/9/2008- 1:30 PM
FINANCE
1. Present 2009 Budget Calendar for approval.
Attachments
2. Report from the Administrator regarding a financial
review of hosting the 2009 National Science Olympiad
with funding from economic development dollars.
Attachments
3. Motion to approve the abatement of taxes for the 2003
tax year.
Attachments
4. Motion to approve the abatement of taxes Map 36-3,
Parcel 17.
Attachments
5. Approve transfer of 1557 Fenwick Street to Land Bank
Authority.
Attachments
6. Consider waiving penalty and interest on map 35-3 parcel
403.
Attachments
7. Motion to approve the construction of Fire
Administration Offices.
Attachments
8. Motion to approve a Resolution that agrees to the terms
of the contract for a state grant in the amount of $11,000.
Attachments
9. Motion to approve remaining self insured for physical
damages to Transit fleet vehicles with no designated
reserve of fund balance.
Attachments
10. Motion to approve a request for advance of Phase V
Splost Funds for Construction of Fire Station #10.
Attachments
www.augustaga.gov
11. Discuss gasoline consumption reduction for other than
public safety. (Requested by Commissioner Brigham)
Attachments
12. Discuss gasoline consumption reduction for entire
gasoline budget. (Requested by Commissioner Mason)
Attachments
13. Consider a request by Matthews Volunteer Fire
Department for a donation of one emergency response
vehicle.
Attachments
14. Approve refund recommendations from the Board of
Assessors for two (2) accounts.
Attachments
15. Consider a request from Marylou Fernando, M.D. for
a waiver of all penalty and interest on her 2007 property
taxes.
Attachments
16. Approve the purchase of one sweeper broom attachment
for the Solid Waste Department.
Attachments
17. Approve the purchase of one truck with roll-off body for
the Solid Waste Department.
Attachments
18. Report from the Administrator regarding the taxes due on
property at 839 East Boundary Street owned by Mr. Sun
Ye White. (Referred from May 27 Finance Committee)
Attachments
19. Approve the purchase of two backhoe/loaders and one
sewer rodder truck for the Utilities Department-
Construction Division.
Attachments
Finance Committee Meeting
6/9/2008 1:30 PM
2009 Budget Calendar
Department:Finance
Caption:Present 2009 Budget Calendar for approval.
Background:Budget calendar establishes tentative dates for the
completion of the various stages of the 2009 budget
preparation and adoption process. The calendar is presented
for approval consistent with the legal requirements in
accordance with OCGA. We may need to adjust timetable for
entry and compilation of budget info due to implementation
of new budget software on IFAS. The budget calendar as
planned will facilitate developing, reviewing, deliberations
by the legislative body, input from the citizens of Augusta-
Richmond County and adoption of FY 2009 budget on a
timely basis. The budget will also be adopted prior to Fiscal
year 2009.
Analysis:n/a
Financial Impact:n/a
Alternatives:n/a
Recommendation:Approve Budget Calendar for FY2009 as indicated on the
attached calendar.
Funds are
Available in the
Following
Accounts:
n/a
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
AUGUSTA, GEORGIA
2009 BUDGET PLANNING CALENDAR
________________________________________________________________________
JULY 2008
July 1, 2008 Commission approves FY 2009 Budget Calendar.
July 18, 2008 Finance Develop FY 2009 Budget Instructions Package.
July 31, 2008 Distribution of Budget Handbook with Instructions.
AUGUST 2008
August 22, 2008 Departmental Budgets due to Finance. Budget analysts begin review of
proposed budgets for budget hearings. Revenue Estimates completed.
SEPTEMBER 2008
Sept. 1, 2008 - Two weeks of Budget Hearings with Departments
Sept. 12, 2008 Budget hearings would be lead by the Finance Department with a report of
new programs and personnel submitted to Administrator at conclusion of
hearings. Administrator would be aware of all budget hearings, however
his attendance would not be mandatory. A representative of the
administrator’s office would be in all hearings.
OCTOBER 2008
October 1, 2008 Primary budget summary of reviews from Finance department presented to
Administrator. Revenue Estimates Revised.
October 21, 2008 FY 2009 Budget presented to Augusta-Richmond County Commission by
the Administrator. Publish in paper upon presentment.
October 30, 2008 Publish Public Hearing Notice in paper, one week before meeting.
NOVEMBER 2008
November 5, 2008 PUBLIC TOWN MEETING/ COMMISSION WORKSHOP
Public Hearing of 2009 Budget.
November 11, 2008 Publish Notice of Budget Adoption in paper, one week before meeting.
November 18, 2008 Adoption of the FY 2009 Budget by the Augusta-Richmond County
Commission
JANUARY 2009
January 1, 2009 Effective date for the Fiscal year 2009 Budget.
Attachment number 1
Page 1 of 1
Item # 1
Finance Committee Meeting
6/9/2008 1:30 PM
2009 National Science Olympiad
Department:Administrator
Caption:Report from the Administrator regarding a financial review
of hosting the 2009 National Science Olympiad with funding
from economic development dollars.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1
Page 1 of 2
Item # 2
Attachment number 1
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Item # 2
Finance Committee Meeting
6/9/2008 1:30 PM
Abatement of taxes Map 298, Parcel 1
Department:Tax Commissioner's Office
Caption:Motion to approve the abatement of taxes for the 2003 tax
year.
Background:This property was purchased by DOT on March 7, 2003.
Analysis:N/A
Financial Impact:$190.77
Alternatives:None
Recommendation:Abate taxes.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1
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Item # 3
Finance Committee Meeting
6/9/2008 1:30 PM
Abatement of taxes map 36-3, parcel 17
Department:Tax Commissioner
Caption:Motion to approve the abatement of taxes Map 36-3, Parcel
17.
Background:Georgia DOT acquired this property on April 20, 2007.
Analysis:N/A
Financial Impact:$82.93
Alternatives:None
Recommendation:Abate taxes.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1
Page 1 of 1
Item # 4
Finance Committee Meeting
6/9/2008 1:30 PM
Approve transfer of 1557 Fenwick Street to Land Bank Authority
Department:County Attorney
Caption:Approve transfer of 1557 Fenwick Street to Land Bank
Authority.
Background:Property acquired by Augusta Housing & Community
Development Department to sell to an individual for the
purpose of redevelopment in Augusta.
Analysis:Transfer of property to Land Bank Authority will allow the
sale to private individuals.
Financial Impact:N/A
Alternatives:Do not approve.
Recommendation:Approve transfer of property
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Finance Committee Meeting
6/9/2008 1:30 PM
Consider request to waive penalty & interest map 035-3 parcel 403
Department:Tax Commissioner's Office
Caption:Consider waiving penalty and interest on map 35-3 parcel
403.
Background:Taxpayer never received their tax bill due to a wrong mailing
address on his bill. We have no idea where the mailing
address came from that was entered on his bill.
Analysis:N/A
Financial Impact:Interest: $430.68 Penalty: $717.83 Total: $1,148.51
Alternatives:N/A
Recommendation:Waive penalty and interest
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Finance Committee Meeting
6/9/2008 1:30 PM
Construction of Fire Administration Offices
Department:Fire, Howard Willis Chief
Caption:Motion to approve the construction of Fire Administration
Offices.
Background:The Augusta Fire Department has purchased 10.5 acres of
property and existing structures for the construction of the
Fire Training Center and Administrative offices. The
Augusta Fire Department administrative offices are now
located at 925 Laney Walker Blvd. We are leasing the office
space from the ANIC Corporation for the annual amount of
$67,000.00. We had initially planned to renovate the existing
Title Max structure to provide office space for our Fire
Administration, Fire Prevention, Training and Support
Services divisions. This will allow for the lease funding to be
returned to our operational Budget. It has now been brought
to our attention by our architect and engineers that it would
be more cost efficient to demolish the existing structure and
build a new structure.
Analysis:The existing structure was initially used as a bank with a
covered drive through. After discussions with our architect
about our office space requirements, the initial engineering
and construction drawings were begun. We were then
advised by the architects and engineers that the cost of
renovating this structure to meet our needs would be very
expensive. We were advised that it would be more cost
efficient to demolish the existing structure and construct a
pre-engineered building with the dimensions to meet our
requirements for office space. This construction could be
completed within the budgetary limits that were established
for the renovation of the existing structure. This structure
would also be more cost efficient to operate and will require
less maintenance and provide a longer period of use versus
the renovated existing structure.
Cover Memo
Item # 7
Financial Impact:The construction of the new structure will be within the
budgetary parameters set for the renovation of the existing
structure.
Alternatives:None
Recommendation:Approve the construction of the new administrative office
building versus renovating the existing structure.
Funds are
Available in the
Following
Accounts:
Funds are available throught the Phase V Splost allocation
for the construction and renovation of the Augusta Fire
Department training facility property.
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Finance Committee Meeting
6/9/2008 1:30 PM
DDA Resolution
Department:Clerk of Commission
Caption:Motion to approve a Resolution that agrees to the terms of
the contract for a state grant in the amount of $11,000.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 8
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Item # 8
Finance Committee Meeting
6/9/2008 1:30 PM
FTA 2008 Oversight Review Augusta Public Transit Insurance
Department:Finance/Risk Management
Caption:Motion to approve remaining self insured for physical
damages to Transit fleet vehicles with no designated reserve
of fund balance.
Background:FTA review recommended the purchase of insurance or if
self-insured setting aside funds for Transit rolling stock to
mitigate the risk of loss for these assets particularly if
destroyed in a single occurence. In 2006 a transit employee
totaled transit bus 9901. The value remaining on this bus at
the time of this accident was approximately $52,000.00.
Risk Management does not budget for the loss of totaled
vehicles therefore funds were not expensed through Risk
Management's damage expense account to pay Transit for
this remaining value. The Commission recently approved
the use of reserve funds to make this payoff. There are
sufficient funds in reserve to cover such losses. We believe
it is unlikely that the entire fleet of Transit buses would be
destroyed in a single catatrophic event. In lieu of self-
funding there is the avenue of purchasing commercial auto
insurance to cover only the physical damages to this specific
fleet of vehicles, no liability coverage would be necessary
under this agenda item. Premium quotes were obtained to
show the cost to insure Transit buses for physical damage
only. The attached quotes were based on a total insured
value (TIV) of $3,374,264 with deductibles of $25,000 and
$10,000 with caps on deductibles of $100,000 and $250,000
Analysis:
Financial Impact:
Alternatives:1. Continue to operate as we do currently, self insured with
no restriction of fund balance for transit 2. Purchase
Cover Memo
Item # 9
commercial insurance, thereby incurring an additional annual
cost in a fund that already requires a substantial subsidy 3.
Self insure, but designate $3.374 million of the total $5.642
million available Risk Reserve for Transit use only
Recommendation:Remain self insured for physical damages to Transit fleet
vehicles, with no designated reserve of fund balance. When
required by FTA/DOT obligations would/will be fulfilled as
appropriate to the occasion.
Funds are
Available in the
Following
Accounts:
none budgeted for commercial insurance
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
Finance Committee Meeting
6/9/2008 1:30 PM
Funds for Construction of Fire Station #10
Department:Fire, Chief Howard Willis
Caption:Motion to approve a request for advance of Phase V Splost
Funds for Construction of Fire Station #10.
Background:
The consolidated government of Augusta – Richmond
County, in 1998, retained the services of DMG-MAXIMUS
Consulting to analyze the many facets of the then Augusta-
Richmond County Fire Department. Part of this evaluation
was the location and condition of our fire station facilities.
The finished report stated that several of our existing fire
stations did not measure up to present standards and were in
need of renovations and replacement. Fire Station #10 was
identified as a station that did not meet current standards for
size, functionality and quality of living conditions. The
consolidated government of Augusta – Richmond County, in
1998, retained the services of DMG-MAXIMUS Consulting
to analyze the many facets of the then Augusta-Richmond
County Fire Department. Part of this evaluation was the
location and condition of our fire station facilities. The
finished report stated that several of our existing fire stations
did not measure up to present standards and were in need of
renovations and replacement. Fire Station #10 was identified
as a station that did meet current standards for size,
functionality and quality of living conditions. Alexander Dr.
for the construction of the new station. The consolidated
government of Augusta – Richmond County, in 1998,
retained the services of DMG-MAXIMUS Consulting to
analyze the many facets of the then Augusta-Richmond
County Fire Department. Part of this evaluation was the
location and condition of our fire station facilities. The
finished report stated that several of our existing fire stations
did not measure up to present standards and were in need of
renovations and replacement. Fire Station #10 was identified
as a station that did meet current standards for size,
functionality and quality of living conditions. he purchase
Cover Memo
Item # 10
price for this location was $475,000.00
Analysis:The funding for the relocation and construction of Station
#10 is allocated in the Phase V SPLOST funding and is
scheduled to become available in 2010.With the increasing
cost in construction, we feel that the allocated funding may
be questionable for the completion of the project in 2010..We
are requesting that we be allowed to utilize available funds
remaining in the Phase IV SPLOST to begin this project at
this time and eliminate the additional cost increase that
would be incurred by waiting until 2010. The funding
utilized from the Phase IV SPLOST residuals will be repaid
as the PHASE V SPLOST funding for this project becomes
available.
Financial Impact:The funding for this project is allocated in the PHASE V
SPLOST allocation. We are requesting that $1,250,000.00 be
advanced from Phase IV SPLOST residuals and be repaid as
the PHASE V SPLOST funding for this project becomes
available.
Alternatives:None at this Time
Recommendation:Approve the advancement of Phase IV funds for this project
Funds are
Available in the
Following
Accounts:
Available in Phase V SPLOST allocation
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
Item # 10
Finance Committee Meeting
6/9/2008 1:30 PM
Gasoline Consumption Reduction
Department:Clerk of Commission
Caption:Discuss gasoline consumption reduction for other than public
safety. (Requested by Commissioner Brigham)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 11
Finance Committee Meeting
6/9/2008 1:30 PM
Gasoline Consumption Reduction for Entire Budget
Department:Clerk of Commission
Caption:Discuss gasoline consumption reduction for entire gasoline
budget. (Requested by Commissioner Mason)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 12
Finance Committee Meeting
6/9/2008 1:30 PM
Mathews Volunteer Fire Department Request
Department:Finance Department, Fleet Management Division
Caption:Consider a request by Matthews Volunteer Fire Department
for a donation of one emergency response vehicle.
Background:Chief Barrow Walden of the Matthews Volunteer Fire
Department has made a request to the Administrator for the
donation of one emergency response vehicle (see attached
letter of request). Fleet Management has contacted Chief
Walden asking for clarification on the type vehicle
desired. Chief Walden is requesting an automobile.
Analysis:The only vehicle available at this time is a 1996 Ford Crown
Victoria with 127,000 miles on it that was turned in by the
Fire Department for a newer vehicle (asset # 129956). A
newer model vehicle will be available upon the arrival of the
new sheriff’s vehicles, expected in late July
Financial Impact:There is no direct impact to Augusta with this donation.
Vehicles used for donations of this type are usually sold at
public auction. Based on historical records of previous sales
it is estimated the 1996 Crown Victoria would sell for
approximately $500.00. A 1999 Crown Victoria would sell
for approximately $1,000.00.
Alternatives:(1)Approve the request, (2) Disapprove the request
Recommendation:Approve the donation of the 1996 Crown Victoria.
Funds are
Available in the
Following
Accounts:
Not required
Cover Memo
Item # 13
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 13
Attachment number 1
Page 1 of 1
Item # 13
Finance Committee Meeting
6/9/2008 1:30 PM
Refund Recommendations from the Board of Assessors
Department:Board of Assessors - Charles F. Smith, Chairman and Calvin
Hicks, Chief Appraiser
Caption:Approve refund recommendations from the Board of
Assessors for two (2) accounts.
Background:See attachment
Analysis:See attachment
Financial Impact:See attachment
Alternatives:
Recommendation:See attachment
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 14
June 2008 REFUNDS
Attachment page 1 of 1
Augusta Regional Medical Center
Account No. 127698
This refund is based on adjustments to a 2007 audit of a business personal property account.
Year
Returned
Value
Original Audit
Value
Value After
Appeal
Net Gain
from Audit
Decrease from
Original Value
2007 $22,080,140 $25,891,295 $23,755,122 $1,674,982 -$2,136,173
2006 $22,901,978 $26,122,432 $24,022,317 $1,120,339 -$2,100,115
2005 $23,380,989 $26,299,178 $24,326,465 $945,476 -$1,972,713
Totals $3,740,797 -$6,209,001
Based on the above, the amount to be refunded is $46,575.72, broken down as follows:
For 2005, $22,045.54 (State $198.21; County $6,933.32, School $14,914.01).
For 2006, $24,530.18 (State $210.00; County, $8,681.88, School $15,638.30).
W R Grace & Company
Account No. 2100729
Business personal property
The company asked for a reclassification of their assets in 2007 from Group 3 to Group 2 based
on being a chemical manufacturing facility.
A field inspection was performed by staff on June 6, 2007. Staff recommendation was to
reclassify the assets to a life expectancy of 8-12 years due to being a chemical manufacturer
rather than a cement manufacturer. Staff presented the recommendation to the Board of
Assessors and obtained approval in July, 2007.
Megan K. Lusby, Agent for W R Grace and Company submitted a tax refund request on
February 8, 2008 for years 2005 and 2006 based on the 2007 reclassification of assets.
Grant refund for 2005 and 2006 in the total amount of $84,932.34, broken down as follows:
For 2005, $40,993.06 (State $368.56; County $12,892.33, School $27,732.16).
For 2006, $43,939.28 (State $376.18; County, $15,551.26, School $28,011.84).
Attachment number 1
Page 1 of 1
Item # 14
Finance Committee Meeting
6/9/2008 1:30 PM
Request to consider waiving penalty and interest map 22-4 parcel 27
Department:Tax Commissioner's Office
Caption:Consider a request from Marylou Fernando, M.D. for
a waiver of all penalty and interest on her 2007 property
taxes.
Background:The 2007 property tax bill was returned in the mail on
9/11/07 and the reminder was returned on 2/08/08 because of
a bad address. The notice of intent to levy was received by
the taxpayer and received at the correct address.
Analysis:N/A
Financial Impact:Interest - $387.06 Penalty - $645.06 Total: $1,032.12
Alternatives:Waive nothing. Waive a portion of penalty & interest Waive
all penalty & interest.
Recommendation:N/A
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 15
Cover Memo
Item # 15
Attachment number 1
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Item # 15
Finance Committee Meeting
6/9/2008 1:30 PM
Solid Waste Broom 2008
Department:Finance Department, Fleet Management Division
Caption:Approve the purchase of one sweeper broom attachment for
the Solid Waste Department.
Background:The Augusta Solid Waste Facility requests the purchase of a
sweeper broom attachment for their existing backhoe for
various cleaning tasks at the landfill. This purchase will
support the utilization of existing equipment thereby
eliminating the need to buy a separate and more costly
sweeping machine. The sweeper broom will be utilized for
cleaning roadways and the customer courtesy area as well as
other areas of the landfill. The new unit will also save a
tremendous amount of manual labor cost. The machine also
has a heavy duty magnet attached to pick up nails therefore
preventing costly tire failure for customers and the Landfill
vehicles.
Analysis:Fleet Management submitted a request for bids through the
Procurement Department utilizing the Demand Star
electronic bid system which offers nationwide bid coverage.
The Procurement Department received quotes back from 1
vendor. A review of the bids received shows the following
(The tab sheet is attached for review): (1) Bid Item: 08-
102A , ASC Equipment = $27,600.00
Financial Impact:The total cost of this equipment is $27,600.00 which is
available in the Solid waste facility’s Capital Outlay.
Alternatives:(1) Approve the request, (2) disapprove the request.
Recommendation:Approve the request to purchase sweeper broom attachment
from ASC Equipment at $27,600.00.
Cover Memo
Item # 16
Funds are
Available in the
Following
Accounts:
541-04-4210-54-21110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Administrator.
Clerk of Commission
Cover Memo
Item # 16
SWEEPER ATTACHMENT FOR BACKHOE
Bid 08-102A ASC
Equipment
Year 2008
Make Holms
Model Holms 300
Delivery 14 Days ARO
Bid Price $27,600.00
LAND FILL-SWEEPER ATTACHMENT-BID OPENING -5/6/08 @ 11:00
Attachment number 1
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Item # 16
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Item # 16
Finance Committee Meeting
6/9/2008 1:30 PM
Solid Waste Roll Off
Department:Finance Department, Fleet Management Division
Caption:Approve the purchase of one truck with roll-off body for the
Solid Waste Department.
Background:The Augusta Solid Waste Facility requests the purchase of a
cable hoist roll off truck for their existing fleet at the
landfill. This new unit will replace an older and smaller unit
that is no longer capable of lifting and transporting the
current larger containers. The new truck will also be
designed to transport other various bodies to include a
grapple body, hydro-seeder unit, and water tank. The utility
capability of the new truck will benefit the landfills various
job requirements without having to purchase other vehicles.
Analysis:Fleet Management submitted a request for bids through the
Procurement Department utilizing the Demand Star
electronic bid system which offers nationwide bid coverage.
The Procurement Department received quotes back from 4
vendors. A review of the bids received show the following
results ( tab sheet is attached for review): (1) Bid Item: 08-
108 , (1) Mays International = $150,950.00; (2) Freightliner
of Augusta = Did Not Meet Bid Requirements; (3) Volvo of
Charlotte = Did not Meet Bid Requirements; (4) RDK Truck
Sales = Non Compliant Bid Packet
Financial Impact:The total cost of this equipment is $150,950.00 which is
available in the Solid Waste Facility’s Capital Outlay
Alternatives:(1) Approve the request; (2) disapprove the request
Recommendation:Approve the request to purchase one truck with roll-off body
from May’s International at $150,950.00.
Cover Memo
Item # 17
Funds are
Available in the
Following
Accounts:
541-04-4210-54-22210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Administrator.
Clerk of Commission
Cover Memo
Item # 17
TRUCK WITH ROLL OFF BODY
Bid 08-108 May's International Freightliner of Volvo of Volvo of RDK TRUCK
Trucks, Inc. Augusta Charolette Charolette SALES
TRUCK
Year 2009 2009 2009 2009 NON-COMPLIANT
Make International Freightliner Volvo Volvo
Model Paystar M2-112 VHO64V VHO64V
BODY
Year 2008 2008 2009 2009
Make Galbreath Galbreath Galbreath Accurate
Model T-500 U-75OR174 U-75OR174 U-75OR174
Delivery 120 Days 120 Days 120 Days 120 Days
Bid Price $150,950.00 $0.00 $0.00 $0.00 $0.00
Vendor failed to comply with Vendor failed to provide Vendor failed to provide
specification on Sec 2, Occupational Tax License Occupational Tax License
Item 5.10 which is a critical number, Sec 1 Item 1.04 number Sec 1 Item 1.04
safety issue.
Vendor failed to provide Vendor failed to provide
Vendor failed to comply Sec 2, warranty for emergency warranty for emergency
Items 8.02 and 8.04 equipment, Sec 2-Item 2.02 equipment Item 2.02
Vendor failed to meet Vendor failed to meet
bid price time requirement bid price time requirement
of truck body, Sec 2-Item 2.03 of truck body Item 2.03
Vendor did not include factory Did not include factory
specifications in bid specifications in bid
packet for truck body packet on truck body
LAND FILL - ROLL OFF CONTAINER TRUCK WITH PLATFORM BODY-BID OPENING 5/6/08 @ 11:00
Item # 17
Attachment number 2
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Item # 17
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Attachment number 4
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Item # 17
Finance Committee Meeting
6/9/2008 1:30 PM
Sun Ye White
Department:Clerk of Commission
Caption:Report from the Administrator regarding the taxes due on
property at 839 East Boundary Street owned by Mr. Sun Ye
White. (Referred from May 27 Finance Committee)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
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Item # 18
Finance Committee Meeting
6/9/2008 1:30 PM
Utilities-Backhoe-Rodder-may 08
Department:Finance Department, Fleet Management Division
Caption:Approve the purchase of two backhoe/loaders and one sewer
rodder truck for the Utilities Department-Construction
Division.
Background:The Augusta Utilities Department requests the purchase of
two backhoe/loaders and one sewer rodder truck to replace
older units that are beyond their useful life range. The new
units will replace asset numbers 975010, a 1997 model -
backhoe, and 985011, a 1998 model. The sewer rodder to be
replaced is 051059 a 1992 International. All of these units are
in need of replacement due to age and also safety concerns.
Evaluations are attached for review.
Analysis:Fleet Management submitted a request for bids through the
Procurement Department utilizing the Demand Star
electronic bid system which offers nationwide bid coverage.
The Procurement Department received quotes back from two
vendors for the backhoes. A review of the bids received show
the following results (tab sheet is attached for review): Bid
Item: 08-112 , (1) Tractor and Equipment = $69,975 each;
(2) Metrac, Inc. = Non-Compliant Bid Packet. A review of
the bids received for the sewer rodder truck show the
following results (tab sheet is attached for review): Bid Item:
08-115, (1) Adams Equipment = $71,839.00; (2) Bobby
Jones Ford = $67,568.00
Financial Impact:The total cost of this equipment is $207,518.00 which is
available in the Utilities Department’s Capital Outlay.
Alternatives:(1) Approve the request; (2) disapprove the request.
Recommendation:
Approve the request to purchase two backhoe/loaders from
Cover Memo
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Tractor & Equipment Co. for $69,975.00 each and the rodder
truck from Bobby Jones Ford for $67,568.00.
Funds are
Available in the
Following
Accounts:
506-04-3410-54-22510 -Backhoes 506-04-3410-54.22210 -
Sewerrodder
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
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PORTABLE GENERATORS
Bid 08-112 Tractor & Metrac
Equipment Equipment
Year 2008 NON-COMPLIANT
Make Komatsu BID PACKET
Model WB146-5
Delivery date 90 Days
Bid Price $69,975.00 $0.00
UTILITIES-CONSTRUCTION-RUBBER TIRE BACKHOE-BID OPENING 5/6/08 @ 11:00
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PORTABLE GENERATORS
Bid 08-115 Adams Bobby Jones Freightliner of
Equipment Ford Augusta
Year 2008 2008 NO BID
Make Sterling/SECA 45 Ford
Model C66-Series 2 F450/Sreco
Delivery date 150 Days 240 Days
Bid Price Each $71,839.00 $67,568.00 $0.00
UTILITIES-CONSTRUCTION-SEWER RODDER TRUCK-BID OPENING 5/6/08 @ 11:00
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