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HomeMy WebLinkAbout2008-03-10-Meeting AgendaFinanceCommitteeMeeting CommitteeRoom -3/10/2008 -1:00PM FINANCE 1.Motion to authorize Mayor to execute cancellation o f securitydeedintheamountof$5,000.00giventoW illie L.RiversandEuniceRiversonNovember2,1981by Augusta,GeorgiathroughthePlanningCommission. Attachments 2.Discussiononthetransferof fundsofthe 98Defin ed Contribution Plan. (Requested by Commissioner Bowles) Attachments 3.IntroductionbyAugustaTomorrowofmasterplanning firm that will complete the new downtown Augusta MasterPlan. Attachments 4.MotiontoapprovefundingagreementsbetweenAugust a RichmondCountyandHistoricAugustaandtheSenior CitizensCouncilforfiscalyear2008. Attachments 5.Discusstheallocationoffundsforindigentcare.Attachments 6.Motion to approveIndirect Cost Allocation Study - Threeyearproposal-tobedonebyKPMG. Attachments 7.Motion to approve refund recommendations from the BoardofAssessorsfortwo(2)accounts. Attachments 8.Motion to authorize Tax Commissioner to refund to ANIC$4,523.37foroverpaymentoftaxesonparcels 046-4-086-00 and 046-2-158-00 and to abate taxes on suchpropertysubsequenttoJuly1,2006whenAugus ta acquiredthepropertyfortheJudicialCenter. Attachments www.augustaga.gov 9.ApproveExcessWorker’sCompensationInsurancewith Safety National Casualty Insurance company with Statutory limits and a $600,000 SIR (self insured retention; otherwise, known as the deductible) for a depositpremiumof$148,930. Attachments 10.Consider a request fromThe Angelic Community Resource Development, Inc.for city financial sponsorshipoftheBarber&BeautyBar-B-Que. Attachments 11.Consider a request from Stevens Appliance Truck Companyregardingtheabatementofapenaltycharge d due to a late payment. (Referred from February 25 Finance) Attachments 12.ConsiderarequestfromMr.VernonJ.Neelyregardi ng anadjustmentoftaxesconcerningthepropertyloca tedat 4040BelairRoad. Attachments FinanceCommitteeMeeting 3/10/20081:00PM 1934SavannahRoad;Map72-4,Parcel266 Department:Attorney Caption:MotiontoauthorizeMayortoexecutecancellationo f securitydeedintheamountof$5,000.00giventoW illieL. RiversandEuniceRiversonNovember2,1981byAug usta, GeorgiathroughthePlanningCommission. Background:PropertywasdonatedtoLandBankAuthorityfromAu gusta HousingandCommunityDevelopmentin2003.Stated securitydeedwasnevercancelled;however,ithasb een satisfied.LandBankisattemptingtosellthepro pertyand needsdeedcancelledtoproduceagoodtitle. Analysis:Seebackground FinancialImpact:None Alternatives:None Recommendation:AuthorizetheMayortoexecutecancellationofsecu ritydeed inordertoproduceagoodtitle. Fundsare Availableinthe Following Accounts: N/A REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 1 Cover Memo Item # 1 Attachment number 1 Page 1 of 1 Item # 1 FinanceCommitteeMeeting 3/10/20081:00PM 98DefinedContributionPlanTransferofFunds Department:ClerkofCommission Caption:Discussiononthetransferoffundsofthe98Defin ed ContributionPlan.(RequestedbyCommissionerBowl es) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 2 Attachment number 1 Page 1 of 3 Item # 2 Attachment number 1 Page 2 of 3 Item # 2 Attachment number 1 Page 3 of 3 Item # 2 FinanceCommitteeMeeting 3/10/20081:00PM AugustaMasterPlan Department:ClerkofCommission Caption:IntroductionbyAugustaTomorrowofmasterplanning firm thatwillcompletethenewdowntownAugustaMaster Plan. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 3 Attachment number 1 Page 1 of 1 Item # 3 FinanceCommitteeMeeting 3/10/20081:00PM FundingAgreements Department:ClerkofCommission Caption:MotiontoapprovefundingagreementsbetweenAugust a RichmondCountyandHistoricAugustaandtheSenior CitizensCouncilforfiscalyear2008. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 4 Attachment number 1 Page 1 of 26 Item # 4 Attachment number 1 Page 2 of 26 Item # 4 Attachment number 1 Page 3 of 26 Item # 4 Attachment number 1 Page 4 of 26 Item # 4 Attachment number 1 Page 5 of 26 Item # 4 Attachment number 1 Page 6 of 26 Item # 4 Attachment number 1 Page 7 of 26 Item # 4 Attachment number 1 Page 8 of 26 Item # 4 Attachment number 1 Page 9 of 26 Item # 4 Attachment number 1 Page 10 of 26 Item # 4 Attachment number 1 Page 11 of 26 Item # 4 Attachment number 1 Page 12 of 26 Item # 4 Attachment number 1 Page 13 of 26 Item # 4 Attachment number 1 Page 14 of 26 Item # 4 Attachment number 1 Page 15 of 26 Item # 4 Attachment number 1 Page 16 of 26 Item # 4 Attachment number 1 Page 17 of 26 Item # 4 Attachment number 1 Page 18 of 26 Item # 4 Attachment number 1 Page 19 of 26 Item # 4 Attachment number 1 Page 20 of 26 Item # 4 Attachment number 1 Page 21 of 26 Item # 4 Attachment number 1 Page 22 of 26 Item # 4 Attachment number 1 Page 23 of 26 Item # 4 Attachment number 1 Page 24 of 26 Item # 4 Attachment number 1 Page 25 of 26 Item # 4 Attachment number 1 Page 26 of 26 Item # 4 Attachment number 2 Page 1 of 31 Item # 4 Attachment number 2 Page 2 of 31 Item # 4 Attachment number 2 Page 3 of 31 Item # 4 Attachment number 2 Page 4 of 31 Item # 4 Attachment number 2 Page 5 of 31 Item # 4 Attachment number 2 Page 6 of 31 Item # 4 Attachment number 2 Page 7 of 31 Item # 4 Attachment number 2 Page 8 of 31 Item # 4 Attachment number 2 Page 9 of 31 Item # 4 Attachment number 2 Page 10 of 31 Item # 4 Attachment number 2 Page 11 of 31 Item # 4 Attachment number 2 Page 12 of 31 Item # 4 Attachment number 2 Page 13 of 31 Item # 4 Attachment number 2 Page 14 of 31 Item # 4 Attachment number 2 Page 15 of 31 Item # 4 Attachment number 2 Page 16 of 31 Item # 4 Attachment number 2 Page 17 of 31 Item # 4 Attachment number 2 Page 18 of 31 Item # 4 Attachment number 2 Page 19 of 31 Item # 4 Attachment number 2 Page 20 of 31 Item # 4 Attachment number 2 Page 21 of 31 Item # 4 Attachment number 2 Page 22 of 31 Item # 4 Attachment number 2 Page 23 of 31 Item # 4 Attachment number 2 Page 24 of 31 Item # 4 Attachment number 2 Page 25 of 31 Item # 4 Attachment number 2 Page 26 of 31 Item # 4 Attachment number 2 Page 27 of 31 Item # 4 Attachment number 2 Page 28 of 31 Item # 4 Attachment number 2 Page 29 of 31 Item # 4 Attachment number 2 Page 30 of 31 Item # 4 Attachment number 2 Page 31 of 31 Item # 4 FinanceCommitteeMeeting 3/10/20081:00PM IndigentCareFunding Department:Administrator Caption:Discusstheallocationoffundsforindigentcare. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 5 Attachment number 1 Page 1 of 2 Item # 5 Attachment number 1 Page 2 of 2 Item # 5 FinanceCommitteeMeeting 3/10/20081:00PM IndirectCostAllocationStudy Department:FinanceDepartment Caption:MotiontoapproveIndirectCostAllocationStudy-Three yearproposal-tobedonebyKPMG. Background:TheGeorgiaGeneralAssemblyHouseBill491mandate s IndirectCostStudiesbeperformedforlocalgovern ments withexpenditurestotaling$10millionormore.Th isstudy providesthebasisofthebudgetfortheallocation ofcoststo allfundsreceivingservicesfromtheGeneralFund.KPMG isoneoftwocompaniesthatperformthisservice.As KPMGperformedthisservicelastyear,wewerehigh ly satisfiedwiththeirworkethicandperformance. Analysis:SinceKPMGcomputedtheallocationsforAugustalas tyear, weenjoysomeefficiencyinthatthegroundworkfor the studyisinplaceandonlychangestothesysteman dupdated financialinformationneedtobecollectedandente red. KPMGwillpreparetheA-87CentralServiceCost AllocationPlanandaFullCostCentralServiceAll ocation Plan.TheplanswillutilizeFY2006actualaudited costsand willbepreparedinaccordancewithFederalCircula rA-87 CostPrinciplesforStateandLocalGovernments.Th eplans willbecompliantwiththerecentlyrevisedA-87re gulations governingcostallocationplans.TheFullCostPlan will containadministrativecostswhicharenotallowabl eunder CircularA-87. FinancialImpact:Athreeyearproposalhasbeensubmittedasfollows :FY 2006$25,500FY2007$26,500FY2008$27,500 Alternatives:None.Thisreport,mandatedbyHouseBill491,pass edin 1997andisrequiredforAugustaCityGovernment. Cover Memo Item # 6 Recommendation:ApproveKPMGtoupdatetheCostAllocationPlanthr ough FY2008. Fundsare Availableinthe Following Accounts: 101-01-5120/52-11110 REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 6 FinanceCommitteeMeeting 3/10/20081:00PM March2008Refunds Department:TaxAssessor-CalvinHicks,ChiefAppraiser Caption:MotiontoapproverefundrecommendationsfromtheB oard ofAssessorsfortwo(2)accounts. Background:Seeattached. Analysis:Seeattached. FinancialImpact: Alternatives:None Recommendation:Seeattached. Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 7 March 2008 REFUNDS Attachment page 1 of 1 MCG Health, Inc. Map 45-2, Parcels 285, 292 and 306 These properties were determined to be exempt. Grant refund for 2006 in the total amount of $2,963.06 Map/Parcel State County School Urban Total 45-2-285 2.27 79.04 169.35 74.44 325.10 45-2-292 11.09 540.76 825.56 362.93 1,740.34 45-2-306 5.72 278.91 425.80 187.19 897.62 Totals 19.08 898.71 1,390.71 624.56 2,963.06 PPG Properties LLC Map 30, Parcels 261 and 261.01 Map 45-2, Parcels 169, 170, 284, 285, 292 and 306 Map 46-1, Parcel 13 These properties were determined to be exempt. Grant refund in the total amount of $43,349.80. Map/Parcel Years State County School Urban Total 30-0-261 2002-03 27.61 1,161.53 2,235.59 3,424.73 30-0-261-01 2002-03 27.12 1,141.24 2,195.78 3,364.13 45-2-169 2002 1.87 57.19 146.89 69.11 275.06 45-2-170 2002-03 50.04 1,915.84 4,051.93 1,860.39 7,878.20 45-2-284 2002 2.51 76.93 197.57 92.95 369.97 45-2-285 2002 2.01 61.59 158.17 74.42 296.19 45-2-292 2002-03 23.26 901.33 1,883.66 864.85 3,673.09 45-2-306 2002-03 12.00 474.56 971.52 446.06 1,904.15 46-1-013 2002-03 140.39 5,409.85 11,392.08 5,221.95 22,164.28 Totals 286.81 11,200.06 23,233.19 8,629.73 43,349.80 Attachment number 1 Page 1 of 1 Item # 7 FinanceCommitteeMeeting 3/10/20081:00PM RefundtoANIConTaxesPaidonJudicialCenterPro pertiesSaleandabatementofremaining taxes Department:Attorney Caption:MotiontoauthorizeTaxCommissionertorefundtoA NIC $4,523.37foroverpaymentoftaxesonparcels046-4-086-00 and046-2-158-00andtoabatetaxesonsuchpropert y subsequenttoJuly1,2006whenAugustaacquiredth e propertyfortheJudicialCenter. Background:AtthetimeAugustapurchasedparcels046-4-086-00-0and 046-2-158-00-0fortheJudicialCenter,taxesforth etwo parcelswereprorated.Shortlyaftertheclosing,m ultiple parcels(046-4-084-00-0,046-2-176-00-0,046-2-177-00-0, 046-2-178-00-00,046-2-180-00-0,046-2-183-00-0,04 6-2- 184-00-0,046-2-193-00-0),werecombinedintoparce l046- 4-086-00-0andparcels(046-2-142-00-0,046-2-143-0 0-0, 046-2-155-00-0,046-2-156-00-0,046-2-157-00-0,046 -2- 158-00-0)werecombinedinto046-2-158-00-0.Proper ty taxesfor2006werepaidbasedontheoldparcelnu mbersby ANIC,therebyresultinginanoverpaymentof$4,171 .39, whichshouldberefundedtoANIC. Analysis:Seebackground FinancialImpact:None Alternatives:Nonepractical.Apropertyownerisentitledtoar efundin thecaseofoverpaymentoftaxes. Recommendation:GranttheauthorizationtotheTaxCommissioner’so fficeto refundstatedmoniestoANIC,authorizeAugusta’sC ounsel totakethenecessaryactionstocorrectthediscre pancyand abatetheremainingtaxessincethepropertiesbeca metax exemptcountyownedpropertiesasofJuly1,2006. Cover Memo Item # 8 Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 8 FinanceCommitteeMeeting 3/10/20081:00PM RenewExcessWorkers'CompensationInsurance Department:Finance/RiskManagement Caption:ApproveExcessWorker’sCompensationInsurancewith SafetyNationalCasualtyInsurancecompanywithSta tutory limitsanda$600,000SIR(selfinsuredretention;otherwise, knownasthedeductible)foradepositpremiumof$ 148,930. Background:ExcessWorkersCompensationcoverage(aperoccurre nce policy)hasbeenpurchasedinthepastasameasure tocap anypotentialcatastrophiclossagainstAugusta- RichmondCounty.Knowingthatthisareaoftheindus tryis stillquitevolatileandpremiumscontinuetorise,Georgia AdministrativeServices(G.A.S.)ourW.C.ThirdPar ty Administrator,wasaskedtoobtainquotesfromatl east3 insurancecompanies.G.A.S.hasreceivedtheresp onses fromAorA+companies.G.A.S.receivedthefollo wing quotes:1.SafetyNationalCasualty-$25,000,00 0Limitw/ $600,000SIRforadepositpremiumof$135,5262.Safety NationalCasualty-StatutoryLimitsw/$600,000SIR fora depositpremiumof$148,9303.MidwestEmployer Casualty-/25,000,000Limitw/$600,000SIRfora deposit premiumof$138,5934.MidwestEmployerCasualty - StatutoryLimitsw/$600,000SIRforadepositpremi umof $151,8215.NewYorkMarine&GeneralIns-Statut ory Limitsw/$600,000SIRforadepositpremiumof$206 ,339. Analysis: FinancialImpact:Augustawouldassumeallfinancialresponsibilityu ptothe SIRlimitof$600,000foreachoccurrence Alternatives:1.Dropcoverageacceptingfullexposure/costofan y catastrophicinjury.2.Selectlowerlimits$25,000 ,000with $600,000SIRforapremiumof$135,526 Cover Memo Item # 9 Recommendation:ApprovecoveragewithSafetyNationalCasualtyInsu rance companywithaSelfInsuredretentionof$600,000w ith StatutoryLimitsforapremiumof$148,930. Fundsare Availableinthe Following Accounts: 62101523355.21110RiskManagement REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 9 FinanceCommitteeMeeting 3/10/20081:00PM RussellTurner Department:ClerkofCommission Caption:ConsiderarequestfromTheAngelicCommunityResou rce Development,Inc.forcityfinancialsponsorshipof theBarber &BeautyBar-B-Que. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 10 Attachment number 1 Page 1 of 2 Item # 10 Attachment number 1 Page 2 of 2 Item # 10 FinanceCommitteeMeeting 3/10/20081:00PM StevensApplianceTruckCompany Department:ClerkofCommission Caption:ConsiderarequestfromStevensApplianceTruckCom pany regardingtheabatementofapenaltychargeddueto alate payment.(ReferredfromFebruary25Finance) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 11 Attachment number 1 Page 1 of 3 Item # 11 Attachment number 1 Page 2 of 3 Item # 11 Attachment number 1 Page 3 of 3 Item # 11 FinanceCommitteeMeeting 3/10/20081:00PM VernonJ.Neely Department:ClerkofCommission Caption:ConsiderarequestfromMr.VernonJ.Neelyregardi ngan adjustmentoftaxesconcerningthepropertylocated at4040 BelairRoad. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 12 Attachment number 1 Page 1 of 2 Item # 12 Attachment number 1 Page 2 of 2 Item # 12 Attachment number 2 Page 1 of 2 Item # 12 Attachment number 2 Page 2 of 2 Item # 12