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Home My WebLink About2008-02-25-Meeting AgendaFinanceCommitteeMeeting CommitteeRoom -2/25/2008 -1:45PM FINANCE 1.Considerarequestfrom100BlackMenofAugusta,I nc. regardingcitysponsorshipthroughthepurchaseof tickets forthePhaseXIAllAboutUsProgram. Attachments 2.Motiontoapprovebudgetadjustmentsto2007budget .Attachments 3.ConsiderarequestfromC.ThomasHugginsforaref und oftaxesfor2007forpropertylocatedat2366Wins ton Way. Attachments 4.ConsiderarequestfromMr.JamesR.Davisonbehal fof Mr. Clyde Dennis Davis regarding an overpayment of propertytaxesforthepropertyat2011CircularDr ive. Attachments 5.Motiontoapprovearequesttopurchase5lightveh icles forgeneralfunddepartments. Attachments 6.Consider the request from the Mayor of Keysville, Georgiaforthedonationofapolicevehicle. Attachments 7.A Resolution to impose a Local Sales and Use Tax (LOST)asauthorizedbytheOfficialCodeofGeorgi a, Sections 48-8-80, et. seq. to providefunding for additionallawenforcementrecruitmentfortheSher iff's Department,funding for the Fire, Marshal, E-911, EmergencyManagementServiceandRCCIDepartments, and support ofthe public transportation system wit h excessfundscollectedtobeusedformillageroll-back. Attachments 8.Discuss/approve RFP for methane gas conversion at Landfill.(RequestedbyCommissionerBowles) Attachments www.augustaga.gov 9.Consider a request from Stevens Appliance Truck Companyregardingtheabatementofapenaltycharge d duetoalatepayment. Attachments 10.Discuss/approve RFP for auctioneer to sell surplus property.(RequestedbyCommissionerBowles) Attachments 11.ConsiderarequestfromtheUnitedWayoftheCSRA, Inc.forcitysponsorshipthroughthepurchaseoft ickets forthe2008AnnualMeeting. Attachments FinanceCommitteeMeeting 2/25/20081:45PM 100BlackMenofAugusta Department:ClerkofCommission Caption:Considerarequestfrom100BlackMenofAugusta,I nc. regardingcitysponsorshipthroughthepurchaseof ticketsfor thePhaseXIAllAboutUsProgram. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 1 Attachment number 1 Page 1 of 1 Item # 1 FinanceCommitteeMeeting 2/25/20081:45PM Approve2007BudgetAdjustmentsforAuditPurposes Department:Finance Caption:Motiontoapprovebudgetadjustmentsto2007budget . Background:Eachyearduringthefiscalyearendclosingproces s,there arelineitemsthatbecauseofrequiredexpenditure approvals, mayexceedbudgetedfunds.Theremaybefundsavai lable inotherlineitemstocovertheoverage,simplyre quiringa tranferofthatpartofthebudget.In"passthru"funds,such asHotel-Moteltaxes,allrevenuescollectedarefo rwardedto otheragencies.Thelevelofexpensedependsonth elevelof collection.Inthiscase,boththerevenueandexp ensebudget shouldbeadjusted,normallyrequiringcommission approval.Fortransfersbetweenfunds,thepurpose ofthe transferistomakeupaoperatingshortageforthe receiving fund.Thesetranfersarenormallyadjustedtothen ecessary levelduringtheclosingprocess. Analysis:Thisprocedureisdoneeachyearinordertocomply with staterequirementsthatthelevelofexpendituresn otexceed thebudget.Sincesomeofthenecessarybudgetchan ges wouldrequirecommissionapproval,becauseoftimin g constraints,permissionisrequestedtomakethene cessary adjustmentsandreportthemtothecommissionasha sbeen doneinpreviousyears. FinancialImpact:Budgetadjustmentsonly Alternatives:1)Makethenecessaryadjustmentsandreporttocom mission afterclosingprocess2)Donotmakeadjustmentsand receivednon-complianceletterfromStofGaDepto fAudits andfindingfromexternalauditors Recommendation: Maketheadjustmentsandreportbacktocommission atend Cover Memo Item # 2 ofMarch Fundsare Availableinthe Following Accounts: N/A REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 2 FinanceCommitteeMeeting 2/25/20081:45PM C.ThomasHuggins Department:ClerkofCommission Caption:ConsiderarequestfromC.ThomasHugginsforaref undof taxesfor2007forpropertylocatedat2366Winston Way. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 3 Attachment number 1 Page 1 of 4 Item # 3 Attachment number 1 Page 2 of 4 Item # 3 Attachment number 1 Page 3 of 4 Item # 3 Attachment number 1 Page 4 of 4 Item # 3 FinanceCommitteeMeeting 2/25/20081:45PM ClydeDennisDavis Department:ClerkofCommission Caption:ConsiderarequestfromMr.JamesR.Davisonbehal fofMr. ClydeDennisDavisregardinganoverpaymentofprop erty taxesforthepropertyat2011CircularDrive. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 4 Attachment number 1 Page 1 of 1 Item # 4 Attachment number 2 Page 1 of 2 Item # 4 Attachment number 2 Page 2 of 2 Item # 4 FinanceCommitteeMeeting 2/25/20081:45PM GeneralFund-2008 Department: Caption:Motiontoapprovearequesttopurchase5lightveh iclesfor generalfunddepartments. Background:FleetManagementisrecommendingthereplacementof a 1996CrownVictoriausedbytheProcurementDepartm ents courier.Thecurrentvehiclehasover165,569miles onitand isaccumulatingalotofshoptimeandmaintenance cost.This hasanegativeimpactoninternalmailservice.The ProcurementDirectorisrequestingacargotypevan asthe replacement.FleetManagementisrecommendingthe replacementoftwoanimalcontainmentvehiclesforA nimal Services.Bothvehiclesrecommendedforreplacemen thave over175,000milesonthem.Toreducetheoverallc ostFleet Managementwillrelocatethecontainment“boxes”on the oldertruckstothenewerchassis.FleetManagemen tis recommendingthereplacementofoneautomobilefor the DistrictAttorney’sofficewithover130,000miles onit.This vehicleisusedbyaninvestigatorforinvestigatio ns,serving papers,andtransportingwitnesses.FleetManagem entis recommendingthereplacementofa1995FordRanger used bytheCountyExtensionAgent.Thecurrentvehicle hasin excessof118,000milesonitandmeetsthecriteri afor replacement.Allvehicleshavebeenassessedina ccordance withthe2004ReplacementPolicyandallmeetthe replacementcriteria.Evaluationsheetsareprovide dasan attachmentforreview. Analysis:Thepurchasepriceofeachvehicleisasfollows;(1) ProcurementCargoVan=$13,960(lowestbidonBid Item: 07-181LegacyFord);(2)AnimalServicesTrucks= $19,722.00each(lowestonBidItem06-180,Legacy Ford) (3)DistrictAttorney=$21,965.00(lowestBidItem 07-192 BobbyJonesFord-localvenderpreferenceapplied),(4) ExtensionAgent=$13,339(lowestonBidItem:07-1 73 Cover Memo Item # 5 LegacyFord). FinancialImpact:Thetotalpurchaseofthe5vehicleslistedabovei s$88,708 fromCapitalOutlay. Alternatives:(1)Approvetherequest.(2)Approvetherequestin part(3) Disapprovetherequest Recommendation:Approvethepurchaseof5vehiclesforGeneralFund DepartmentsfromCapitalOutlayatacostof$88,70 8. Fundsare Availableinthe Following Accounts: Fundsareavailableinthe2008CapitalOutlayfor these purchases272016440.tc REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 5 Item # 5 Item # 5 Item # 5 Item # 5 Item # 5 2008 FULLSIZE VANS BID 07-181 Legacy Ford Year 2008 Brand Ford Delivery Date 120 Days 5.01 12 Passenger Model E350 Regular Price $18,987.00 5.02 15 Passenger Model E350 Extended Price $19,867.00 5.03 8,000 GVW Cargo Model E150 Price $13,890.00 5.04 8500 GVW Cargo Model E250 Price $14,403.00 5.05 9500 GVW Cargo Model E350 Price $16,750.00 5.06 Rear Air Conditioning 825.00 5.07 Power Driver Seat 505.00 5.08 Speed Control 240.00 5.09 Tilt Steering 0.00 5.10 Factory Tinted Glass 460.00 5.11 Trailer Tow Package 420.00 5.12 Rear Step Bumper 180.00 5.13 Diesel Engine, 6.0 Liter 6,510.00 5.14 Rear Factory Insulation Kit 275.00 6.00 OUTFITTER'S SPECIALTY ITEMS 6.01 Fire Extinguisher 35.00 6.02 Three Plug Outlet Receptacle 32.00 6.03 Class IV Trailer Hitch 420.00 6.04 Trailer Wiring 80.00 6.05 Trailer Ball 80.00 6.06 Running Board 420.00 6.07 Cabinet Kit 1,220.00 6.08 Ladder Rack 360.00 6.09 Window Screens 375.00 7.00 ALERT WARNING SYSTEMS 7.01 Backup Alarm 35.00 7.02 Magnetic Strobe Light 315.00 7.03 Dual Strobe Light 300.00 FOR ALL DEPARTMENTS-FULL SIZE VANS-BID OPENING OCTOBER 31 @ 11:00 Attachment number 2 Page 1 of 2 Item # 5 2008 FULLSIZE VANS BID 07-181 Legacy Required Ford Items Year 2008 Brand Ford Delivery Date 120 Days 5.01 12 Passenger Model E350 Regular Price $18,987.00 5.02 15 Passenger Model E350 Extended Price $19,867.00 5.03 8,000 GVW Cargo Model E150 Price $13,890.00 $13,890.00 5.04 8500 GVW Cargo Model E250 Price $14,403.00 5.05 9500 GVW Cargo Model E350 Price $16,750.00 5.06 Rear Air Conditioning 825.00 5.07 Power Driver Seat 505.00 5.08 Speed Control 240.00 5.09 Tilt Steering 0.00 5.10 Factory Tinted Glass 460.00 5.11 Trailer Tow Package 420.00 5.12 Rear Step Bumper 180.00 5.13 Diesel Engine, 6.0 Liter 6,510.00 5.14 Rear Factory Insulation Kit 275.00 6.00 OUTFITTER'S SPECIALTY ITEMS 6.01 Fire Extinguisher 35.00 6.01 35.00 6.02 Three Plug Outlet Receptacle 32.00 6.03 Class IV Trailer Hitch 420.00 6.04 Trailer Wiring 80.00 6.05 Trailer Ball 80.00 6.06 Running Board 420.00 6.07 Cabinet Kit 1,220.00 6.08 Ladder Rack 360.00 6.09 Window Screens 375.00 7.00 ALERT WARNING SYSTEMS 7.01 Backup Alarm 35.00 7.01 35.00 7.02 Magnetic Strobe Light 315.00 7.03 Dual Strobe Light 300.00 7.03 300.00 TOTAL $13,960.00 FOR ALL DEPARTMENTS-FULL SIZE VANS-BID OPENING OCTOBER 31 @ 11:00 Attachment number 2 Page 2 of 2 Item # 5 8500 GVW TRUCKS BID 06-180 Bobby Jones Legacy Bobby Jones Legacy Ford Ford Ford Ford Year 2008 2008 Required Items Required Items Brand Ford Ford Model F250 F250 Delivery Date 90 Days 90 Days 5.01 Model -8,500-RC-4x2 $17,681.00 $16,245.00 $17,681.00 $16,245.00 5.02 Model - 8,500-RC-4x4 $20,483.00 $18,933.00 5.03 Model - 8,500-EC-4x2 $19,770.00 $18,249.00 5.04 Model - 8,500 -EC-4x4 $22,572.00 $20,937.00 5.05 Model - 8,500 -Crew Cab-4x2 $21,002.00 $19,431.00 5.06 Model - 8,500 -Crew Cab-4x4 $23,753.00 $22,120.00 5.07 Diesel Engine 6.0 L 6,149.00 2,350.00 5.08 Limited Slip Rear Axle 249.00 300.00 5.08 249.00 300.00 5.09 HD Cooling Package 0.00 0.00 5.09 0.00 0.00 5.10 HD Electrical Package 0.00 0.00 5.10 0.00 0.00 5.11 Rear Seat Deleted -344.00 -273.00 5.12 Pickup Box Deleted -307.00 -200.00 5.12 -307.00 -200.00 5.13 Trailer Tow Mirrors 104.00 125.00 5.14 Roof Clearance Lights 46.00 55.00 5.15 Speed Control/Tilt Steering 320.00 385.00 5.16 Skid Plate Package 4x4 83.00 100.00 5.17 Three Steel Keys 3.00 20.00 5.17 3.00 20.00 6.00 OUTFITTER'S SPECIALTY ITEMS 6.01 Fire Extinguisher 38.00 95.00 6.01 38.00 95.00 6.02 Three Plug Outlet Receptacle 43.00 65.00 6.03 Bed Liner 275.00 350.00 6.04 Electric Brake Controller 120.00 230.00 6.05 8' Service Body 4,729.00 5,905.00 6.06 Service Body Bumper-Ball Hitch 330.00 635.00 6.07 Service Body Bumper-Pintle Hook 280.00 635.00 6.08 Single Spotlight 235.00 310.00 6.08 235.00 310.00 6.09 Dual Spotlights 470.00 570.00 6.10 Tool Box-Alumunium 225.00 350.00 6.11 Class IV Trailer Hitch 300.00 205.00 6.12 Trailer Wiring 30.00 100.00 6.13 Trailer Ball 10.00 30.00 6.14 Pintle Hook-Dual Purpose 125.00 475.00 6.15 Pipe Vise-Rigid Model 40195 200.00 425.00 6.16 Tommy Gate Lift 2,000.00 2,609.00 6.17 Window Tint-Regular Cab 80.00 100.00 6.18 Window Tint-Extended Cab 90.00 150.00 6.19 Window Tint-Crew Cab 120.00 190.00 6.20 Safety Cone Holder 91.00 150.00 6.21 Safety Cones-4 98.00 128.00 7.00 ALERT WARNING SYSTEMS 7.01 Backup Alarm 40.00 118.00 7.01 40.00 118.00 7.02 Magnetic Strobe Light 87.00 205.00 7.03 Dual Strobe Light 260.00 355.00 260.00 355.00 TOTAL $18,199.00 $17,243.00 NOTE: Bobby Jones Ford has opted to honor the Local Vendor Preference clause of the bid contract. FOR ALL DEPARTMENTS-8500 GVW TRUCKS-BIDS OPENED OCTOBER 27 @ 11:00 Attachment number 3 Page 1 of 1 Item # 5 P71 CROWN VICTORIA POLICE VEHICLES BID 07-192 Bobby Jones Legacy Ford Ford Delivery Date 120 Days 120 Days 5.01 Administrative Package $22,695.00 $21,965.00 5.02 Civil Package $23,512.00 $23,226.00 5.03 Fugitive Package $23,568.00 $23,576.00 5.04 Marshal Package $25,035.00 $25,210.00 5.05 Patrol Package $26,309.00 $26,667.00 5.06 Traffic Package $25,920.00 $26,230.00 6.00 OUTFITTER'S SPECIALTY ITEMS 6.01 Top Bar Light LL288000 1,715.00 1,910.00 6.02 6 outlet 90 Watt Power Supply 90.00 175.00 6.03 Pro Copper Console 310.00 295.00 6.04 6 Switch Control Center 90.00 130.00 6.05 Outlet Receptical-3 Plug 40.00 27.00 6.06 2 Rocker Switches N/C 48.00 6.07 Floor Mats-Kraco 40.00 35.00 6.08 Jumper Cable Connection 155.00 230.00 6.09 Head Light Wig-Wag 39.00 80.00 6.10 Tail Light Wig Wag 40.00 85.00 6.11 Corner Lighting 290.00 350.00 6.12 Dual LED Dash Light 268.00 240.00 6.13 Triple LED Rear Deck Light 268.00 250.00 6.14 Siren Controller 200.00 175.00 6.15 Siren Speaker 180.00 155.00 6.16 Battery Charger 325.00 340.00 6.17 Setina #10 Partition 419.00 530.00 6.18 F/L Extention Plate W/ Toe Kick 45.00 0.00 6.19 Rear Door Panels 142.00 105.00 6.20 Plastic Rear Seat 345.00 305.00 6.21 Floor Pan 180.00 155.00 6.22 Shotgun Mount-Electric W/ Lock 295.00 290.00 6.23 Shotgun Mount-Trunk 38.00 240.00 6.24 #35 Window Tint Film 115.00 160.00 6.25 Fire Extinguisher 34.00 38.00 6.26 Fire Supression System 3,041.00 3,250.00 6.27 keyless Entry system 222.00 255.00 FOR ALL DEPARTMENTS-2008 P71 POLICE AUTOMOBILE-BID OPENING NOVEMBER 15 @ 11:00 Attachment number 4 Page 1 of 6 Item # 5 2005 P71 CROWN VICTORIA POLICE VEHICLES BID 07-192 Bobby Jones Legacy Ford Ford Delivery Date 120 Days 120 Days Difference 5.01 Administrative Package $22,695.00 $21,965.00 $730.00 5.02 Civil Package $23,512.00 $23,226.00 $286.00 5.03 Fugitive Package $23,568.00 $23,576.00 5.04 Marshal Package $25,035.00 $25,210.00 5.05 Patrol Package $26,309.00 $26,667.00 5.06 Traffic Package $25,920.00 $26,230.00 6.00 OUTFITTER'S SPECIALTY ITEMS 6.01 Top Bar Light LL288000 1,715.00 1,910.00 6.02 6 outlet 90 Watt Power Supply 90.00 175.00 6.03 Pro Copper Console 310.00 295.00 6.04 6 Switch Control Center 90.00 130.00 6.05 Outlet Receptical-3 Plug 40.00 27.00 6.06 2 Rocker Switches N/C 48.00 6.07 Floor Mats-Kraco 40.00 35.00 6.08 Jumper Cable Connection 155.00 230.00 6.09 Head Light Wig-Wag 39.00 80.00 6.10 Tail Light Wig Wag 40.00 85.00 6.11 Corner Lighting 290.00 350.00 6.12 Dual LED Dash Light 268.00 240.00 6.13 Triple LED Rear Deck Light 268.00 250.00 6.14 Siren Controller 200.00 175.00 6.15 Siren Speaker 180.00 155.00 6.16 Battery Charger 325.00 340.00 6.17 Setina #10 Partition 419.00 530.00 6.18 F/L Extention Plate W/ Toe Kick 45.00 0.00 6.19 Rear Door Panels 142.00 105.00 6.20 Plastic Rear Seat 345.00 305.00 6.21 Floor Pan 180.00 155.00 6.22 Shotgun Mount-Electric W/ Lock 295.00 290.00 6.23 Shotgun Mount-Trunk 38.00 240.00 6.24 #35 Window Tint Film 115.00 160.00 6.25 Fire Extinguisher 34.00 38.00 6.26 Fire Supression System 3,041.00 3,250.00 6.27 keyless Entry system 222.00 255.00 FOR ALL DEPARTMENTS-2008 P71 POLICE AUTOMOBILE-BID OPENING NOVEMBER 15 @ 11:00 Attachment number 4 Page 2 of 6 Item # 5 2005 P71 CROWN VICTORIA POLICE VEHICLES Attachment number 4 Page 3 of 6 Item # 5 2005 P71 CROWN VICTORIA POLICE VEHICLES BID 07-192 Bobby Jones Legacy Ford Ford Delivery Date 120 Days 120 Days 1.00 Marshal Package $25,035.00 $25,210.00 FOR ALL DEPARTMENTS-2008 P71 POLICE AUTOMOBILE-BID OPENING NOVEMBER 15 @ 11:00 Attachment number 4 Page 4 of 6 Item # 5 2005 P71 CROWN VICTORIA POLICE VEHICLES Attachment number 4 Page 5 of 6 Item # 5 P71 CROWN VICTORIA POLICE VEHICLES BID 07-192 Bobby Jones Legacy Ford Ford Delivery Date 120 Days 120 Days 5.01 Administrative Package $22,695.00 $21,965.00 FOR ALL DEPARTMENTS-2008 P71 POLICE AUTOMOBILE-BID OPENING NOVEMBER 15 @ 11:00 Attachment number 4 Page 6 of 6 Item # 5 2008 COMPACT PICKUP TRUCKS BID 07-173 Bobby Jones Legacy Stokes-Hodges Ford Ford Chevrolet Year 2008 2008 2008 Brand Ford Ford Chevrolet Model Ranger Ranger Colorado Delivery Date 120 Days 90 Days 90 Days 5.01 Model -EC-4x2 $13,002.00 $12,663.00 $19,560.00 5.02 Model -EC-4x4 $16,250.00 $15,846.00 No Bid 6.00 OUTFITTER'S SPECIALTY ITEMS 6.01 Fire Extinguisher 38.00 26.00 No Bid 6.02 Three Plug Outlet Receptacle 45.00 23.00 No Bid 6.03 Bed Liner 265.00 250.00 No Bid 6.04 ToolBox 220.00 250.00 No Bid 6.05 Class III Trailer Hitch 205.00 315.00 No Bid 6.06 Trailer Wiring 30.00 60.00 No Bid 6.07 2" Trailer Ball 9.00 30.00 No Bid 6.08 Window tint 100.00 120.00 No Bid 6.09 Safety Cone Holder 75.00 35.00 No Bid 6.10 Safety Cones 95.00 85.00 No Bid $1,082.00 $1,194.00 $0.00 7.00 ALERT WARNING SYSTEMS 7.01 Backup Alarm 40.00 30.00 No Bid 7.03 LED Cab Mount Light 391.00 280.00 No Bid $431.00 $310.00 $0.00 FOR ALL DEPARTMENTS-COMPACT PICKUP TRUCKS-BID OPENING OCTOBER 19 @ 11:00 Attachment number 5 Page 1 of 3 Item # 5 2008 COMPACT PICKUP TRUCKS BID 07-173 Bobby Jones Legacy Bobby Jones Legacy Ford Ford Ford Ford Year 2008 2008 Brand Ford Ford Model Ranger Ranger Delivery Date 120 Days 90 Days 5.01 Model -EC-4x2 $13,002.00 $12,663.00 5.01 $13,002.00 $12,663.00 5.02 Model -EC-4x4 $16,250.00 $15,846.00 6.00 OUTFITTER'S SPECIALTY ITEMS 6.01 Fire Extinguisher 38.00 26.00 6.01 38.00 26.00 6.02 Three Plug Outlet Receptacle 45.00 23.00 45.00 23.00 6.03 Bed Liner 265.00 250.00 6.03 265.00 250.00 6.04 ToolBox 220.00 250.00 6.04 220.00 250.00 6.05 Class III Trailer Hitch 205.00 315.00 6.06 Trailer Wiring 30.00 60.00 6.07 2" Trailer Ball 9.00 30.00 6.08 Window tint 100.00 120.00 6.08 100.00 120.00 6.09 Safety Cone Holder 75.00 35.00 6.10 Safety Cones 95.00 85.00 7.00 ALERT WARNING SYSTEMS 7.01 Backup Alarm 40.00 30.00 7.01 40.00 30.00 7.02 LED Cab Mount Light 391.00 280.00 TOTAL $13,710.00 $13,362.00 NOTE: Bobby Jones Ford will honor the Local Vendor Preference clause of the bid contract FOR ALL DEPARTMENTS-COMPACT PICKUP TRUCKS-BID OPENING OCTOBER 19 @ 11:00 Attachment number 5 Page 2 of 3 Item # 5 20 0 8 C O M P A C T P I C K U P T R U C K S BI D 0 7 - 1 7 3 Bo b b y J o n e s Le g a c y Bo b b y J o n e s Le g a c y Fo r d Fo r d Fo r d Fo r d Ye a r 20 0 8 2 0 0 8 Br a n d Fo r d F o r d Mo d e l Ra n g e r R a n g e r De l i v e r y D a t e 5. 0 1 Mo d e l - E C - 4 x 2 $1 3 , 0 0 2 . 0 0 $ 1 2 , 6 6 3 . 0 0 5. 0 2 Mo d e l - E C - 4 x 4 $1 6 , 2 5 0 . 0 0 $ 1 5 , 8 4 6 . 0 0 5 . 0 2 $ 1 6 , 2 5 0 . 0 0 $ 1 5 , 8 4 6 . 0 0 6. 0 0 OU T F I T T E R ' S S P E C I A L T Y I T E M S 6. 0 1 Fi r e E x t i n g u i s h e r 38 . 0 0 2 6 . 0 0 6 . 0 1 3 8 . 0 0 2 6 . 0 0 6. 0 2 Th r e e P l u g O u t l e t R e c e p t a c l e 45 . 0 0 2 3 . 0 0 6. 0 3 Be d L i n e r 26 5 . 0 0 2 5 0 . 0 0 6 . 0 3 2 6 5 . 0 0 2 5 0 . 0 0 6. 0 4 To o l B o x 22 0 . 0 0 2 5 0 . 0 0 6 . 0 4 2 2 0 . 0 0 2 5 0 . 0 0 6. 0 5 Cl a s s I I I T r a i l e r H i t c h 20 5 . 0 0 3 1 5 . 0 0 6. 0 6 Tr a i l e r W i r i n g 30 . 0 0 6 0 . 0 0 6. 0 7 2" T r a i l e r B a l l 9. 0 0 3 0 . 0 0 6. 0 8 Wi n d o w T i n t 10 0 . 0 0 1 2 0 . 0 0 6 . 0 8 1 0 0 . 0 0 1 2 0 . 0 0 6. 0 9 Sa f e t y C o n e H o l d e r 75 . 0 0 3 5 . 0 0 6. 1 0 Sa f e t y C o n e s 95 . 0 0 8 5 . 0 0 6 . 1 0 9 5 . 0 0 8 5 . 0 0 7. 0 0 AL E R T W A R N I N G S Y S T E M S 7. 0 1 Ba c k u p A l a r m 40 . 0 0 3 0 . 0 0 7 . 0 1 4 0 . 0 0 3 0 . 0 0 7. 0 2 Du a l S t r o b e L i g h t 39 1 . 0 0 2 8 0 . 0 0 7 . 0 2 3 9 1 . 0 0 2 8 0 . 0 0 TO T A L $1 7 , 3 9 9 . 0 0 $ 1 6 , 8 8 7 . 0 0 Wi t h i n 5 % FO R A L L D E P A R T M E N T S - C O M P A C T P I C K U P T R U C K S - B I D O P E N I N G O C T O B E R 1 9 @ 1 1 : 0 0 Attachment number 5 Page 3 of 3 Item # 5 FinanceCommitteeMeeting 2/25/20081:45PM KeysvilleRequest2008 Department:Finance,FleetManagement Caption:ConsidertherequestfromtheMayorofKeysville,G eorgia forthedonationofapolicevehicle. Background:TheMayorofKeysville,Georgia,theHonorableMs.Maggie B.Cartwrighthasrequested,byletter,theassista nceofthe AugustaCommissionbydonatingoneexcesspoliceve hicle toKeysville.Theletterofrequestisattachedfor review. Analysis:FleetManagementhasseveralpolicevehiclesinvar ious conditionsthatareclassifiedexcessandavailable forsaleat thenextpublicauction,tentativelyscheduledfor May17, 2008.Mostvehiclesarenoteconomicallyrepairable with majorrepairsrequired.Therearetwovehiclesthat couldbe considered,bothare2000yearmodelCrownVictoria ’sand bothhaveover120,000milesonthem. FinancialImpact:Inreviewingtheresultsofthelastpublicauction thevehicles thatcouldbeconsideredwillbringbetween$900.00 to $1,200.00atauction. Alternatives:(1)Approvetherequest.(2)Disapprovetherequest. Recommendation:Referredwithoutrecommendation Fundsare Availableinthe Following Accounts: Nonerequired REVIEWEDANDAPPROVEDBY : Cover Memo Item # 6 Finance. Administrator. ClerkofCommission Cover Memo Item # 6 Attachment number 1 Page 1 of 1 Item # 6 FinanceCommitteeMeeting 2/25/20081:45PM LocalOptionSalesTax Department:ClerkofCommission Caption:AResolutiontoimposeaLocalSalesandUseTax(L OST) asauthorizedbytheOfficialCodeofGeorgia,Sect ions48-8- 80,et.seq.toprovidefundingforadditionallaw enforcement recruitmentfortheSheriff'sDepartment,fundingf ortheFire, Marshal,E-911,EmergencyManagementService andRCCIDepartments,andsupportofthepublic transportationsystemwithexcessfundscollectedt obe usedformillageroll-back. Background:HonorableDonGranthamrecommendsthedesignationo fa localoptiononcecentsalestaxtogeneratefunds tosubsidize theestablismentofadditionalcountylawenforceme nt positionsandadditionalfundingforpublictranspo rtation. Analysis:Duetocommunityconcernsofovercrowdingonthepu blic transitsystemandunderstaffingoflawenforcement personnel,fundingneedstobeestablishedtoresol vethese issues. FinancialImpact:TheLOSTwillprovidethefundingtoresolvethe aforementionedissues,withnoimpactontheGenera lFund. Alternatives:EitherapproveordenythemotiontoimposeaLOST for additionallawenforcementandpublictransportatio nneeds. Recommendation:ApprovethemotiontoimposetheLOSTtofinanceth e additionallawenforcementpositionsandpublic transportationneeds. Fundsare Availableinthe Following Cover Memo Item # 7 Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 7 Attachment number 1 Page 1 of 2 Item # 7 Attachment number 1 Page 2 of 2 Item # 7 FinanceCommitteeMeeting 2/25/20081:45PM MethaneGasConversionatLandfill Department:ClerkofCommission Caption:Discuss/approveRFPformethanegasconversionat Landfill.(RequestedbyCommissionerBowles) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 8 Attachment number 1 Page 1 of 1 Item # 8 FinanceCommitteeMeeting 2/25/20081:45PM StevensApplianceTruckCompany Department:ClerkofCommission Caption:ConsiderarequestfromStevensApplianceTruckCom pany regardingtheabatementofapenaltychargeddueto alate payment. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 9 Attachment number 1 Page 1 of 3 Item # 9 Attachment number 1 Page 2 of 3 Item # 9 Attachment number 1 Page 3 of 3 Item # 9 FinanceCommitteeMeeting 2/25/20081:45PM SurplusPropertyAuctioneer Department:ClerkofCommission Caption:Discuss/approveRFPforauctioneertosellsurplus property. (RequestedbyCommissionerBowles) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 10 Attachment number 1 Page 1 of 1 Item # 10 FinanceCommitteeMeeting 2/25/20081:45PM UnitedWayofCSRA Department:ClerkofCommission Caption:ConsiderarequestfromtheUnitedWayoftheCSRA,Inc. forcitysponsorshipthroughthepurchaseofticket sforthe 2008AnnualMeeting. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 11 Attachment number 1 Page 1 of 1 Item # 11