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Home My WebLink About2008-02-13-Meeting AgendaFinanceCommitteeMeeting CommitteeRoom -2/13/2008 -1:45PM FINANCE 1.PresentationbyMs.VictoriaHannregardingthe200 9 National Science Olympiad being hosted by Augusta StateUniversity. Attachments 2.Motiontoapprovetheuseofexistingfundbalance in fund272-CapitalOutlayforbudgetedprojects. Attachments 3.ConsiderarequestfromDavidWillisregardingare fund oftaxesforthepropertylocatedat2805HarwoodS treet. Attachments 4.Consider a request from the Downtown Development AuthoritytodiscussDowntownDevelopmentAuthority boundaryexpansionsandprograms.(Referredfromt he February5Commissionmeeting) Attachments 5.Approvethepurchaseof7lightvehiclesfortheAu gusta FireDepartment. Attachments 6.ConsiderarequestfromKathrynN.Channellregardi nga creditoftaxesassociatedwiththepropertylocate dat974 HeardAvenue. Attachments 7.A Resolution to impose a Local Sales and Use Tax (LOST)asauthorizedbytheOfficialCodeofGeorgi a, Sections48-8-80,et.seq.,toprovideforadditionallaw enforcement recruitment and to fund the public transportationsystemandforotherpurposes. Attachments 8.Approve the replacement of 5 pursuit vehicles for t he Marshal’sOffice. Attachments www.augustaga.gov 9.Motion to approve refund request from Board of Assessors. Attachments 10.ConsiderarequestfromRoderickPearsonregarding an abatementoftaxesforthepropertylocatedat2504 Tara Heights. Attachments 11.Approve $374.556.00 for the Purchase of Sheriff’s Office public safety vehicles for 2008 from Capital Outlayfunds. Attachments 12.Approve the purchase of one mid sized Hydraulic Excavator (Bid Item 07-206) for the Solid Waste Facility. Attachments FinanceCommitteeMeeting 2/13/20081:45PM 2009NationalScienceOlympiad Department:ClerkofCommission Caption:PresentationbyMs.VictoriaHannregardingthe200 9 NationalScienceOlympiadbeinghostedbyAugustaS tate University. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 1 Attachment number 1 Page 1 of 1 Item # 1 Attachment number 2 Page 1 of 1 Item # 1 FinanceCommitteeMeeting 2/13/20081:45PM ApproveCapitalOutlaybudgetcarryovers Department:AdministratorandFinance Caption:Motiontoapprovetheuseofexistingfundbalance infund 272-CapitalOutlayforbudgetedprojects. Background:TheCapitalOutlayfundisusedforfixedassetsex enditures fortheGeneralFundandLawEnforcement.Fixedas sets haveanexpectedusefullifeofgreaterthanoneye arandcost inexcessof$5000.Exampleswouldbepatrolcars, computerequipmentandsoftware,landorbuildings ormajor repairstoexistingassetssuchasroofreplacemnts orheating andairconditioningsystems.Inmid-year2006,in anticipationofashortfallinthegeneralfund,ca pital expenditureswerefrozen.Theseprojectsweredela yeduntil fiscalyear2007.Afterafavorableyearendaudit,these projectswerere-instatedin2007alongwiththebu dgeted approved2007projects.Becauseofthedelayinth erelease ofbudgetedfunds,agreatmanyoftheseprojectsw erenot completedbyyearend2007. Analysis:Fundedbudgetedfortheseprojectsshouldbecarrie dforward to2008. FinancialImpact:Necessaryfundsareavailableinfundbalance. Alternatives:donotcarryforwardtheseprojects Recommendation:carryoverthefundingsourceandcompletetheproje cts. Fundsare Availableinthe Following Accounts: availableincapitaloutlayfund(272)fundbalance Cover Memo Item # 2 REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 2 FinanceCommitteeMeeting 2/13/20081:45PM DavidWillis Department:ClerkofCommission Caption:ConsiderarequestfromDavidWillisregardingare fundof taxesforthepropertylocatedat2805HarwoodStre et. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 3 Attachment number 1 Page 1 of 1 Item # 3 Attachment number 2 Page 1 of 2 Item # 3 Attachment number 2 Page 2 of 2 Item # 3 FinanceCommitteeMeeting 2/13/20081:45PM DowntownDevelopmentAuthority Department:ClerkofCommission Caption:ConsiderarequestfromtheDowntownDevelopment AuthoritytodiscussDowntownDevelopmentAuthority boundaryexpansionsandprograms.(Referredfromt he February5Commissionmeeting) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 4 Attachment number 1 Page 1 of 1 Item # 4 Attachment number 2 Page 1 of 15 Item # 4 Attachment number 2 Page 2 of 15 Item # 4 Attachment number 2 Page 3 of 15 Item # 4 Attachment number 2 Page 4 of 15 Item # 4 Attachment number 2 Page 5 of 15 Item # 4 Attachment number 2 Page 6 of 15 Item # 4 Attachment number 2 Page 7 of 15 Item # 4 Attachment number 2 Page 8 of 15 Item # 4 Attachment number 2 Page 9 of 15 Item # 4 Attachment number 2 Page 10 of 15 Item # 4 Attachment number 2 Page 11 of 15 Item # 4 Attachment number 2 Page 12 of 15 Item # 4 Attachment number 2 Page 13 of 15 Item # 4 Attachment number 2 Page 14 of 15 Item # 4 Attachment number 2 Page 15 of 15 Item # 4 FinanceCommitteeMeeting 2/13/20081:45PM FireDepartmentVehicleRequest Department:Finance,FleetManagement Caption:Approvethepurchaseof7lightvehiclesfortheAu gustaFire Department. Background:TheAugustaFireDepartmenthassubmitteditsrequ estfor their2008fleetcapitaloutlayrequest.ChiefWill isis requesting4-FordExpeditions,2-RangerPickupTruc ksand 1-FordF-250(CrewCab).OneExpeditionistore placea 1999GMCSuburbanthathasexceededits“lifeexpec tancy” andisaccumulatingextensiverepairs(evaluations heetis attachedforreview).ThreeExpeditionswillreplac e3-Crown Victoria’swhichwillbepasseddowntoreplace3-1998 FordEscorts.TheseEscortswillbetransferredtot heTax AssessorsOfficetoincreasehisabilitytoputmor eproperty appraisersinthefield.Thetworangerswillbeu sedbyFire DepartmentInspectorsintheFireBureauandreplac etwo oldermodelCrownVictoria’s(1996model).Assessme nts forallvehiclesbeingreplacedareattachedforre view.TheF- 250,CrewCabtruck,istosupportarecentlyappro ved positionforbuildingandgroundsmaintenanceofal lstations oftheFireDepartment. Analysis:FleetManagementsubmittedarequestforbidsthrou ghthe ProcurementDepartmentutilizingtheDemandStar electronicbidsystemwhichoffersnationwidebidc overage. TheProcurementDepartmentreceivedquotesbackfro m winningvendorsasindicatedbelow.Tabsheetsfor all vehicleshavebeenattachedforreview.Bid07-191 Ford Expedition-(withexterioremergencylightbar)$28 ,332.00 –LegacyFord;Bid07-191FordExpedition–(withi nterior emergencyligting)$26,832.00–LegacyFord;Bid07 -173 FordRanger-$13,362.00-BobbyJonesFord(localven der preference),Bid06-180F-250CrewCab-$22,262.00 – BobbyJonesFord(localvenderpreference). Cover Memo Item # 5 FinancialImpact:Thecostofallvehiclesis$157,262.00whichwill be purchasedfromtheFireDepartmentsCapitalAccount . Alternatives:1.Approvetherequestintotal,(2.)approvethere questin part,(3)disapprovetherequest Recommendation:Approvetherequesttopurchase4FordExpeditions,2-Ford Rangersand1-F-250foratotalcostof$157,814a nd authorizethetransferofthe3-FordEscortstothe Tax AssessorsOfficeforusebypropertyappraisers Fundsare Availableinthe Following Accounts: 274034110/5422210(FireDepartmentCapitalAccount) REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 5 Item # 5 Item # 5 Item # 5 Item # 5 Item # 5 Item # 5 Item # 5 Item # 5 Item # 5 8500 GVW TRUCKS BID 06-180 Bobby Jones Legacy Bobby Jones Legacy Ford Ford Ford Ford Year 2008 2008 Brand Ford Ford Model F250 F250 Delivery Date 90 Days 90 Days 5.01 Model -8,500-RC-4x2 $17,681.00 $16,245.00 5.02 Model - 8,500-RC-4x4 $20,483.00 $18,933.00 5.03 Model - 8,500-EC-4x2 $19,770.00 $18,249.00 5.04 Model - 8,500 -EC-4x4 $22,572.00 $20,937.00 5.05 Model - 8,500 -Crew Cab-4x2 $21,002.00 $19,431.00 5.05 $21,002.00 $19,431.00 5.06 Model - 8,500 -Crew Cab-4x4 $23,753.00 $22,120.00 5.07 Diesel Engine 6.0 L 6,149.00 2,350.00 5.08 Limited Slip Rear Axle 249.00 300.00 5.08 249.00 300.00 5.09 HD Cooling Package 0.00 0.00 5.09 0.00 0.00 5.10 HD Electrical Package 0.00 0.00 5.10 0.00 0.00 5.11 Rear Seat Deleted -344.00 -273.00 5.12 Pickup Box Deleted -307.00 -200.00 5.13 Trailer Tow Mirrors 104.00 125.00 5.14 Roof Clearance Lights 46.00 55.00 5.15 Speed Control/Tilt Steering 320.00 385.00 5.16 Skid Plate Package 4x4 83.00 100.00 5.17 Three Steel Keys 3.00 20.00 5.17 3.00 20.00 6.00 OUTFITTER'S SPECIALTY ITEMS 6.01 Fire Extinguisher 38.00 95.00 6.01 38.00 95.00 6.02 Three Plug Outlet Receptacle 43.00 65.00 6.02 43.00 65.00 6.03 Bed Liner 275.00 350.00 6.03 275.00 350.00 6.04 Electric Brake Controller 120.00 230.00 6.04 120.00 230.00 6.05 8' Service Body 4,729.00 5,905.00 6.06 Service Body Bumper-Ball Hitch 330.00 635.00 6.07 Service Body Bumper-Pintle Hook 280.00 635.00 6.08 Single Spotlight 235.00 310.00 6.09 Dual Spotlights 470.00 570.00 6.10 Tool Box-Alumunium 225.00 350.00 6.10 225.00 350.00 6.11 Class IV Trailer Hitch 300.00 205.00 6.11 300.00 205.00 6.12 Trailer Wiring 30.00 100.00 6.12 30.00 100.00 6.13 Trailer Ball 10.00 30.00 6.14 Pintle Hook-Dual Purpose 125.00 475.00 6.14 125.00 475.00 6.15 Pipe Vise-Rigid Model 40195 200.00 425.00 6.16 Tommy Gate Lift 2,000.00 2,609.00 6.17 Window Tint-Regular Cab 80.00 100.00 6.18 Window Tint-Extended Cab 90.00 150.00 6.19 Window Tint-Crew Cab 120.00 190.00 6.19 120.00 190.00 6.20 Safety Cone Holder 91.00 150.00 6.21 Safety Cones-4 98.00 128.00 6.21 98.00 128.00 7.00 ALERT WARNING SYSTEMS 7.01 Backup Alarm 40.00 118.00 7.01 40.00 118.00 7.02 Magnetic Strobe Light 87.00 205.00 7.02 87.00 205.00 7.03 Dual Strobe Light 260.00 355.00 TOTAL $22,755.00 $22,262.00 NOTE: Bobby Jones Ford has opted to honor the Local Vendor Preference clause of the bid contract. FOR ALL DEPARTMENTS-8500 GVW TRUCKS-BIDS OPENED OCTOBER 27 @ 11:00 Attachment number 2 Page 1 of 1 Item # 5 119" WHEELBASE SPORTS UTILITY VEHICLE BID 07-191 Bobby Jones Legacy Bobby Jones Legacy Ford Ford Ford Ford Year 2008 2008 Brand Ford Ford Delivery Date 120 Days 120 Days 5.01 Model -4x2 - 5.0L Expedition XLT Expedition XLT Price $24,003.00 $23,089.00 5.02 Model --4x4 - 5.0L Expedition XLT Expedition XLT Price $26,241.00 $25,227.00 5.02 $26,241.00 $25,227.00 5.03 Vinyl/Rubber Floor Covering -1,940.00 -1,800.00 5.04 Captian's Chairs 0.00 255.00 6.00 OUTFITTER'S SPECIALTY ITEMS 6.01 Fire Extinguisher 34.00 40.00 6.01 34.00 40.00 6.02 Three Plug Outlet Receptacle 40.00 35.00 6.02 40.00 35.00 6.03 Portable Spot Light 60.00 145.00 6.03 60.00 145.00 6.04 Class III Trailer Hitch 47.00 530.00 6.05 Trailer Wiring 60.00 85.00 6.05 60.00 85.00 6.06 Window tint 175.00 155.00 6.06 175.00 155.00 7.00 ALERT WARNING SYSTEMS 7.01 Top Light Bar-LL288000 1,715.00 1,860.00 7.02 Six Control Power W/Console 90.00 175.00 7.03 Backup Alarm 40.00 70.00 40.00 70.00 7.04 Corner Lighting 300.00 195.00 300.00 195.00 7.05 6 Outler Power Supply 90.00 165.00 90.00 165.00 7.06 Dual Dash LED Light 268.00 245.00 268.00 245.00 7.07 Triple LED Rear Deck Light 268.00 255.00 268.00 255.00 7.08 Magnetic Strobe Light 301.00 330.00 7.09 Rocker Switches 25.00 35.00 25.00 35.00 7.10 LED Top Flashing Light 391.00 350.00 7.11 Siren System-Hands Free 380.00 180.00 380.00 180.00 7.12 Pro Copper Console 280.00 295.00 Total $27,981.00 $26,832.00 FOR ALL DEPARTMENTS-119" WHEELBASE SUV - BID OPENING NOVEMBER 15 @ 11:00 Attachment number 3 Page 1 of 1 Item # 5 119" WHEELBASE SPORTS UTILITY VEHICLE BID 07-191 Bobby Jones Legacy Bobby Jones Legacy Ford Ford Ford Ford Year 2008 2008 Brand Ford Ford Delivery Date 120 Days 120 Days 5.01 Model -4x2 - 5.0L Expedition XLT Expedition XLT Price $24,003.00 $23,089.00 5.02 Model --4x4 - 5.0L Expedition XLT Expedition XLT Price $26,241.00 $25,227.00 5.02 $26,241.00 $25,227.00 5.03 Vinyl/Rubber Floor Covering -1,940.00 -1,800.00 5.04 Captian's Chairs 0.00 255.00 6.00 OUTFITTER'S SPECIALTY ITEMS 6.01 Fire Extinguisher 34.00 40.00 6.01 34.00 40.00 6.02 Three Plug Outlet Receptacle 40.00 35.00 6.02 40.00 35.00 6.03 Portable Spot Light 60.00 145.00 6.03 60.00 145.00 6.04 Class III Trailer Hitch 47.00 530.00 6.05 Trailer Wiring 60.00 85.00 6.05 60.00 85.00 6.06 Window Tint 175.00 155.00 6.06 175.00 155.00 7.00 ALERT WARNING SYSTEMS 7.01 Top Light Bar-LL288000 1,715.00 1,860.00 7.01 1,715.00 1,860.00 7.02 Six Control Power W/Console 90.00 175.00 7.02 90.00 175.00 7.03 Backup Alarm 40.00 70.00 7.03 40.00 70.00 7.04 Corner Lighting 300.00 195.00 7.04 300.00 195.00 7.05 6 Outler Power Supply 90.00 165.00 7.05 90.00 165.00 7.06 Dual Dash LED Light 268.00 245.00 7.07 Triple LED Rear Deck Light 268.00 255.00 7.08 Magnetic Strobe Light 301.00 330.00 7.09 Rocker Switches 25.00 35.00 7.10 LED Top Flashing Light 391.00 350.00 7.11 Siren System-Hands Free 380.00 180.00 380.00 180.00 7.12 Pro Copper Console 280.00 295.00 Total $29,225.00 $28,332.00 FOR ALL DEPARTMENTS-119" WHEELBASE SUV - BID OPENING NOVEMBER 15 @ 11:00 Attachment number 4 Page 1 of 1 Item # 5 2008 COMPACT PICKUP TRUCKS BID 07-173 Bobby Jones Legacy Stokes-Hodges Ford Ford Chevrolet Year 2008 2008 2008 Brand Ford Ford Chevrolet Model Ranger Ranger Colorado Delivery Date 120 Days 90 Days 90 Days 5.01 Model -EC-4x2 $13,002.00 $12,663.00 $19,560.00 5.02 Model -EC-4x4 $16,250.00 $15,846.00 No Bid 6.00 OUTFITTER'S SPECIALTY ITEMS 6.01 Fire Extinguisher 38.00 26.00 No Bid 6.02 Three Plug Outlet Receptacle 45.00 23.00 No Bid 6.03 Bed Liner 265.00 250.00 No Bid 6.04 ToolBox 220.00 250.00 No Bid 6.05 Class III Trailer Hitch 205.00 315.00 No Bid 6.06 Trailer Wiring 30.00 60.00 No Bid 6.07 2" Trailer Ball 9.00 30.00 No Bid 6.08 Window tint 100.00 120.00 No Bid 6.09 Safety Cone Holder 75.00 35.00 No Bid 6.10 Safety Cones 95.00 85.00 No Bid $1,082.00 $1,194.00 $0.00 7.00 ALERT WARNING SYSTEMS 7.01 Backup Alarm 40.00 30.00 No Bid 7.03 LED Cab Mount Light 391.00 280.00 No Bid $431.00 $310.00 $0.00 FOR ALL DEPARTMENTS-COMPACT PICKUP TRUCKS-BID OPENING OCTOBER 19 @ 11:00 Attachment number 5 Page 1 of 3 Item # 5 2008 COMPACT PICKUP TRUCKS BID 07-173 Bobby Jones Legacy Bobby Jones Legacy Ford Ford Ford Ford Year 2008 2008 Brand Ford Ford Model Ranger Ranger Delivery Date 120 Days 90 Days 5.01 Model -EC-4x2 $13,002.00 $12,663.00 5.01 $13,002.00 $12,663.00 5.02 Model -EC-4x4 $16,250.00 $15,846.00 6.00 OUTFITTER'S SPECIALTY ITEMS 6.01 Fire Extinguisher 38.00 26.00 6.01 38.00 26.00 6.02 Three Plug Outlet Receptacle 45.00 23.00 45.00 23.00 6.03 Bed Liner 265.00 250.00 6.03 265.00 250.00 6.04 ToolBox 220.00 250.00 6.04 220.00 250.00 6.05 Class III Trailer Hitch 205.00 315.00 6.06 Trailer Wiring 30.00 60.00 6.07 2" Trailer Ball 9.00 30.00 6.08 Window tint 100.00 120.00 6.08 100.00 120.00 6.09 Safety Cone Holder 75.00 35.00 6.10 Safety Cones 95.00 85.00 7.00 ALERT WARNING SYSTEMS 7.01 Backup Alarm 40.00 30.00 7.01 40.00 30.00 7.02 LED Cab Mount Light 391.00 280.00 TOTAL $13,710.00 $13,362.00 NOTE: Bobby Jones Ford will honor the Local Vendor Preference clause of the bid contract FOR ALL DEPARTMENTS-COMPACT PICKUP TRUCKS-BID OPENING OCTOBER 19 @ 11:00 Attachment number 5 Page 2 of 3 Item # 5 20 0 8 C O M P A C T P I C K U P T R U C K S BI D 0 7 - 1 7 3 Bo b b y J o n e s Le g a c y Bo b b y J o n e s Le g a c y Fo r d Fo r d Fo r d Fo r d Ye a r 20 0 8 2 0 0 8 Br a n d Fo r d F o r d Mo d e l Ra n g e r R a n g e r De l i v e r y D a t e 5. 0 1 Mo d e l - E C - 4 x 2 $1 3 , 0 0 2 . 0 0 $ 1 2 , 6 6 3 . 0 0 5. 0 2 Mo d e l - E C - 4 x 4 $1 6 , 2 5 0 . 0 0 $ 1 5 , 8 4 6 . 0 0 5 . 0 2 $ 1 6 , 2 5 0 . 0 0 $ 1 5 , 8 4 6 . 0 0 6. 0 0 OU T F I T T E R ' S S P E C I A L T Y I T E M S 6. 0 1 Fi r e E x t i n g u i s h e r 38 . 0 0 2 6 . 0 0 6 . 0 1 3 8 . 0 0 2 6 . 0 0 6. 0 2 Th r e e P l u g O u t l e t R e c e p t a c l e 45 . 0 0 2 3 . 0 0 6. 0 3 Be d L i n e r 26 5 . 0 0 2 5 0 . 0 0 6 . 0 3 2 6 5 . 0 0 2 5 0 . 0 0 6. 0 4 To o l B o x 22 0 . 0 0 2 5 0 . 0 0 6 . 0 4 2 2 0 . 0 0 2 5 0 . 0 0 6. 0 5 Cl a s s I I I T r a i l e r H i t c h 20 5 . 0 0 3 1 5 . 0 0 6. 0 6 Tr a i l e r W i r i n g 30 . 0 0 6 0 . 0 0 6. 0 7 2" T r a i l e r B a l l 9. 0 0 3 0 . 0 0 6. 0 8 Wi n d o w T i n t 10 0 . 0 0 1 2 0 . 0 0 6 . 0 8 1 0 0 . 0 0 1 2 0 . 0 0 6. 0 9 Sa f e t y C o n e H o l d e r 75 . 0 0 3 5 . 0 0 6. 1 0 Sa f e t y C o n e s 95 . 0 0 8 5 . 0 0 6 . 1 0 9 5 . 0 0 8 5 . 0 0 7. 0 0 AL E R T W A R N I N G S Y S T E M S 7. 0 1 Ba c k u p A l a r m 40 . 0 0 3 0 . 0 0 7 . 0 1 4 0 . 0 0 3 0 . 0 0 7. 0 2 Du a l S t r o b e L i g h t 39 1 . 0 0 2 8 0 . 0 0 7 . 0 2 3 9 1 . 0 0 2 8 0 . 0 0 TO T A L $1 7 , 3 9 9 . 0 0 $ 1 6 , 8 8 7 . 0 0 Wi t h i n 5 % FO R A L L D E P A R T M E N T S - C O M P A C T P I C K U P T R U C K S - B I D O P E N I N G O C T O B E R 1 9 @ 1 1 : 0 0 Attachment number 5 Page 3 of 3 Item # 5 FinanceCommitteeMeeting 2/13/20081:45PM KathrynChannell Department:ClerkofCommission Caption:ConsiderarequestfromKathrynN.Channellregardi nga creditoftaxesassociatedwiththepropertylocate dat974 HeardAvenue. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 6 Attachment number 1 Page 1 of 2 Item # 6 Attachment number 1 Page 2 of 2 Item # 6 Attachment number 2 Page 1 of 2 Item # 6 Attachment number 2 Page 2 of 2 Item # 6 FinanceCommitteeMeeting 2/13/20081:45PM LocalOptionSalesTax Department:ClerkofCommission Caption:AResolutiontoimposeaLocalSalesandUseTax(L OST) asauthorizedbytheOfficialCodeofGeorgia,Sect ions48-8- 80,et.seq.,toprovideforadditionallawenforce ment recruitmentandtofundthepublictransportations ystemand forotherpurposes. Background:HonorableDonGranthamrecommendsthedesignationo fa localoptiononcecentsalestaxtogeneratefunds tosubsidize theestablismentofadditionalcountylawenforceme nt positionsandadditionalfundingforpublictranspo rtation. Analysis:Duetocommunityconcernsofovercrowdingonthepu blic transitsystemandunderstaffingoflawenforcement personnel,fundingneedstobeestablishedtoresol vethese issues. FinancialImpact:TheLOSTwillprovidethefundingtoresolvethe aforementionedissues,withnoimpactontheGenera lFund. Alternatives:EitherapproveordenythemotiontoimposeaLOST for additionallawenforcementandpublictransportatio nneeds. Recommendation:ApprovethemotiontoimposetheLOSTtofinanceth e additionallawenforcementpositionsandpublic transportationneeds. Fundsare Availableinthe Following Accounts: Cover Memo Item # 7 REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 7 Attachment number 1 Page 1 of 2 Item # 7 Attachment number 1 Page 2 of 2 Item # 7 FinanceCommitteeMeeting 2/13/20081:45PM Marshal'sVehicles Department:Finance,FleetManagement Caption:Approvethereplacementof5pursuitvehiclesfort he Marshal’sOffice. Background:TheMarshal’sOfficeisrequestingthereplacemento f5 pursuitvehiclesfor2008.TheMarshal’sOfficehas atotalof 32pursuittypevehicles.Fifteenvehicleshaverea chedtheir “lifeexpectancy”byagewithrespecttothecurren tpolicy (approvedinApril12,2004,Item#12).Sixofthe 15 vehiclesmeetthemileage(andage)criteriafor replacement.Assessmentsareattachedforreview.Capital fundsareavailableforthereplacementof5vehicl es. Analysis:FleetManagementsubmittedarequestforbidsthrou ghthe ProcurementDepartmentutilizingtheDemandStar electronicbidsystemwhichoffersnationwidebidc overage onBiditem07-192and07-198(TabSheetsattached).The ProcurementDepartmentreceivedquotesbackfromtw o venders:1.)BobbyJonesFord-$25,035(2.)Legacy Ford- $25,210. FinancialImpact:Thecostofallvehiclesis$125,175Thesevehicles willbe purchasedusingtheGMAleaseprogram.TheMarshal will incurathreeyearobligationof$41,725. Alternatives:1.Approvetherequestintotal,(2.)approvethere questin part,(3)disapprovetherequest Recommendation:Approve$125,175forthereplacementof5vehicles forthe Marshal’sOfficefor2008. Fundsare Availableinthe Cover Memo Item # 8 Following Accounts:CapitalOutlay/GMALeaseProgram REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 8 Item # 8 Item # 8 Item # 8 Item # 8 Item # 8 2005 P71 CROWN VICTORIA POLICE VEHICLES BID 07-192 Bobby Jones Legacy Ford Ford Delivery Date 120 Days 120 Days 1.00 Marshal Package $25,035.00 $25,210.00 FOR ALL DEPARTMENTS-2008 P71 POLICE AUTOMOBILE-BID OPENING NOVEMBER 15 @ 11:00 Attachment number 2 Page 1 of 2 Item # 8 2005 P71 CROWN VICTORIA POLICE VEHICLES Attachment number 2 Page 2 of 2 Item # 8 2008 FORD P74 CROWN VICTORIA BID 07-198 Bobby Jones Legacy Bobby Jones Legacy Ford Ford Ford Ford Year 2008 2008 Brand Ford Ford Model LX LX Delivery Date 120 Days 120 Days 5.01 Price $23,078.00 $22,000.00 $5.01 $23,078.00 $22,000.00 5.02 Keyless Entry 0.00 0.00 5.02 0.00 0.00 5.03 Leather Seating 1,301.00 2,290.00 6.00 OUTFITTER'S SPECIALTY ITEMS 6.01 LED Light Front Mirror 268.00 250.00 6.01 268.00 250.00 6.02 LED Light for Rear Ceiling 268.00 250.00 6.02 268.00 250.00 6.03 3 Outlet Receptacle 40.00 30.00 6.03 40.00 30.00 6.04 Corner Strobes 200.00 190.00 6.04 200.00 190.00 6.05 Strobe Power supply 90.00 170.00 6.05 90.00 170.00 6.06 Siren Controller 380.00 180.00 6.06 380.00 180.00 6.07 Rocker Switch 0.00 45.00 6.07 0.00 45.00 6.08 Trunk Shotgun Mount 38.00 70.00 6.09 Battery Charger 325.00 330.00 6.09 325.00 330.00 6.10 Fire extinguisher 34.00 35.00 6.10 34.00 35.00 6.11 Window Tint 125.00 185.00 6.11 125.00 185.00 $24,808.00 $23,665.00 FOR ALL DEPARTMENTS-CROWN VICTORIA P74- BID OPENING DECEMBER 11 @ 11:00 Attachment number 3 Page 1 of 1 Item # 8 FinanceCommitteeMeeting 2/13/20081:45PM RefundsFebruary2008 Department:TaxAssessor-CalvinHicks,ChiefAppraiser Caption:MotiontoapproverefundrequestfromBoardofAsse ssors. Background:Seeattachment Analysis:Seeattachment FinancialImpact:Seeattachment Alternatives:None Recommendation:Seeattachment Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 9 February 2008 REFUNDS Attachment page 1 of 5 Matthew Homes, Inc. Map 15, Parcel 95 Lot was created in error. This parcel was located on the Columbia County line and was mapped incorrectly. Grant refund for 2005 and 2006 in the total amount of $239.29 (State $2.12, County $80.09, School $157.08). Newman, Everette H Trustee #16 Map 43-4, Parcel 14.01 Map 141, Parcel 363 The taxpayer submitted a written request for a mailing address change on 01/09/2007. The request was not timely processed and resulted in the taxpayer receiving their tax bills late. Since the error was on the part of the Tax Assessors Office, we request that penalties and interest be waived. Grant refund for 2007 in the total amount of $1,457.19 (Penalties $1,120.92; Interest $336.27). Dixie Riverside Inc. Acct No. 0390534 This refund is based on a three year audit of a business personal property account. Grant refund for 2005 and 2006 in the total amount of $11,499.50 (State $101.83, County $3,852.13, School $7,545.54). Attachment number 1 Page 1 of 5 Item # 9 February 2008 REFUNDS Attachment page 2 of 5 Attachment number 1 Page 2 of 5 Item # 9 February 2008 REFUNDS Attachment page 3 of 5 Attachment number 1 Page 3 of 5 Item # 9 February 2008 REFUNDS Attachment page 4 of 5 Attachment number 1 Page 4 of 5 Item # 9 February 2008 REFUNDS Attachment page 5 of 5 Attachment number 1 Page 5 of 5 Item # 9 FinanceCommitteeMeeting 2/13/20081:45PM RoderickPearson Department:ClerkofCommission Caption:ConsiderarequestfromRoderickPearsonregarding an abatementoftaxesforthepropertylocatedat2504 Tara Heights. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 10 Attachment number 1 Page 1 of 1 Item # 10 Attachment number 2 Page 1 of 2 Item # 10 Attachment number 2 Page 2 of 2 Item # 10 FinanceCommitteeMeeting 2/13/20081:45PM Sheriff'sOfficeVehicles-2008 Department:Finance,FleetMangement Caption:Approve$374.556.00forthePurchaseofSheriff’sO ffice publicsafetyvehiclesfor2008fromCapitalOutlay funds. Background:ConsistentwiththeprovisionsoftheFleetReplace ment Policy,170eligiblepursuitvehiclesand9motorcyc lesofthe RoadPatroland35vehiclesofthe6otherDivision s(ofthe Sheriff’sOffice)werereviewedforreplacement.In dividual assessmentswerecompletedonallvehiclesinaccor dance withtheReplacementPolicy.Resultsoftheevaluat ionsare discussedbelow.TheRoadPatrolhas48–1999(yea r model)pursuitcars(8yearsold)and17-2000(yea rmodel) pursuitvehicles(7yearsold)thatexceedthe“lif e expectancy”of4yearsforpursuitvehicles.Mileag eonthese vehiclesrangefrom105,023milesto146,050miles.Nine motorcyclesofRoadPatrolwereassessedand5mee tthe replacementcriteria.Withintheother6otherDivi sionsof theSheriff’sOfficethereare29vehiclesmeetingo r exceedingtheminimumpointsforreplacement.Maint enance requirementsaregrowingwiththeaccumulatedmiles and thatisaffectingthedailyoperatingbudgetofthe Sheriff’s Office.Evaluationsforallvehicleshavebeenatta chedfor review.TheAdministratorhasestablishedareplace ment limitbasedontheavailabilityoftheCapitalOutl ayforthe divisionsandtheCapitalOutlay.$374,556isavail ablefor publicsafetyvehicles. Analysis:FleetManagementsubmittedarequestforbidsfora llpublic safetyvehiclesthroughtheProcurementDepartment utilizing theDemandStarelectronicbidsystemwhichoffers nationwidebidcoverage.TheProcurementDepartment receivedquotesbackfromanumberofvenders.The Sheriff willbepurchasingvehiclesforvariousdivisions.Pleasesee tabsheetattachedforspecificvehiclecostandve nders. Cover Memo Item # 11 FinancialImpact:TheSheriff’sOfficewillutilizetheGMAleasepro gramand incurathreeyearobligationof$343,556.00-each year, (automobilereplacements)andanadditional$31,00 0willbe utilizedforstraightpurchase(2-Motorcycles). Alternatives:1.Approvetherecommendationasstated.2.Approve the recommendationinpart3.Disapprovetherecommenda tion.. Recommendation:Approve$374.556.00forthePurchaseofSheriff’sO ffice publicsafetyvehiclesfor2008fromCapitalOutlay funds. Fundsare Availableinthe Following Accounts: Fundsavailablefromthe2008CapitalOutlay. REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 11 Mi l e a g e a s o f : Se p t 2 0 0 7 As s e t # M i l e s Y e a r M a k e M o d e l T y p e D e p t A g e M i l e s Ty p e o f Se r v i c e Re l i - ab i l i t y Ma i n t / Re p a i r s Co n d i t - io n To t a l Po i n t s 99 4 0 9 2 9 5 7 9 8 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C I D 8 9 2 2 2 2 2 5 99 4 2 5 1 9 6 9 3 6 2 0 0 0 F o r d T a u r u s A u t o , M i d s i z e , C I D 7 9 2 3 3 3 2 7 99 4 0 9 0 9 8 3 9 4 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C I D 7 9 2 2 2 2 2 4 98 4 2 0 7 9 9 7 9 7 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C I D 8 9 2 2 2 2 2 5 99 4 2 5 2 1 0 0 0 9 6 2 0 0 0 F o r d T a u r u s A u t o , M i d s i z e , C I D 7 1 0 2 3 3 3 2 8 99 4 0 8 9 1 0 6 2 3 7 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C I D 8 1 0 2 2 2 2 2 6 99 4 0 8 7 1 0 8 4 9 5 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C I D 8 1 0 2 2 3 2 2 7 99 4 2 7 2 1 0 9 6 5 3 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C I D 7 1 0 2 2 2 2 2 5 99 4 0 0 5 1 8 8 1 2 2 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C I D 8 1 8 2 3 4 3 3 8 99 4 2 6 1 1 1 4 4 4 3 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C I D 7 1 1 2 2 3 2 2 7 99 4 2 5 4 1 2 1 3 7 7 2 0 0 0 F o r d T a u r u s A u t o , M i d s i z e , C I D 7 1 2 2 3 3 2 2 9 99 4 2 5 3 1 2 1 5 2 0 2 0 0 0 F o r d T a u r u s A u t o , M i d s i z e , C I D 7 1 2 2 3 3 3 3 0 99 4 2 6 0 1 2 5 6 5 3 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C I D 7 1 2 2 2 3 2 2 8 99 4 0 8 8 1 3 5 3 9 9 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C I D 8 1 3 2 3 2 2 3 0 98 4 2 0 5 1 4 5 2 0 5 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C I D 8 1 4 2 2 3 3 3 2 99 4 2 7 7 1 1 3 7 1 1 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C I D 7 1 1 2 2 2 2 2 6 As s e t # M i l e s Y e a r M a k e M o d e l T y p e D e p t A g e M i l e s Ty p e o f Se r v i c e Re l i - ab i l i t y Ma i n t / Re p a i r s Co n d i t - io n To t a l Po i n t s 98 4 1 6 5 5 8 4 7 4 1 9 9 8 H a r l e y D F L H P M o t o r c y c l e , R o a d P a t r o l 9 5 3 3 5 2 2 7 99 4 1 1 1 7 9 3 6 8 1 9 9 9 H a r l e y D F L H P M o t o r c y c l e , R o a d P a t r o l 8 8 3 4 5 2 3 2 99 4 1 1 2 3 4 1 4 2 1 9 9 9 H a r l e y D F L H P M o t o r c y c l e , R o a d P a t r o l 8 3 3 3 5 2 2 3 99 4 1 1 3 4 2 4 5 5 1 9 9 9 H a r l e y D F L H P M o t o r c y c l e , R o a d P a t r o l 8 4 3 3 5 2 2 4 99 4 1 1 7 7 2 6 5 5 1 9 9 9 H a r l e y D F L H P M o t o r c y c l e , R o a d P a t r o l 8 7 3 3 5 2 2 8 99 4 2 3 5 6 6 3 3 0 2 0 0 0 H a r l e y D F L H P M o t o r c y c l e , R o a d P a t r o l 7 6 3 3 5 2 2 6 99 4 4 7 2 6 5 2 8 9 2 0 0 0 H a r l e y D F L H P M o t o r c y c l e , R o a d P a t r o l 7 6 3 4 5 2 2 7 99 4 4 7 3 6 7 0 9 3 2 0 0 0 H a r l e y D F L H P M o t o r c y c l e , R o a d P a t r o l 7 6 3 3 3 2 2 4 99 4 4 7 4 7 3 8 1 8 2 0 0 0 H a r l e y D F L H P M o t o r c y c l e , R o a d P a t r o l 7 7 3 4 5 3 2 9 Ev a l u a t i o n o f S h e r i f f ' s O f f i c e V e h i c l e s - 2 0 0 8 C a p i t a l O u t l a y R ev i e w Pa g e 1 o f 4 Attachment number 1 Page 1 of 4 Item # 11 As s e t # M i l e s Y e a r M a k e M o d e l T y p e D e p t A g e M i l e s Ty p e o f Se r v i c e Re l i - ab i l i t y Ma i n t / Re p a i r s Co n d i t - io n To t a l Po i n t s 98 4 0 3 5 9 6 9 8 5 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 9 5 2 3 2 2 9 99 4 3 2 0 9 7 7 1 8 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 7 9 5 2 2 2 2 7 20 3 0 8 8 9 9 5 2 5 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 9 5 2 2 2 2 5 98 4 0 0 8 9 9 5 7 2 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 9 5 3 4 2 3 1 F0 2 0 2 4 1 0 0 2 6 6 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 0 5 2 3 2 2 7 20 3 0 8 4 1 0 0 4 5 4 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 0 5 2 2 2 2 6 F0 2 0 3 7 1 0 0 6 6 3 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 0 5 2 3 2 2 7 99 4 3 4 9 1 0 0 9 0 3 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 7 1 0 5 2 3 2 2 9 98 4 0 1 8 1 0 1 3 7 8 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 0 5 2 3 2 3 0 98 4 0 9 7 1 0 2 5 3 4 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 0 5 3 2 2 3 0 F0 2 0 0 7 1 0 3 2 6 0 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 0 5 2 3 2 2 7 99 4 0 4 5 1 0 3 2 9 7 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 0 5 2 2 2 2 9 F0 2 0 3 0 1 0 3 5 5 0 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 0 5 2 2 2 2 6 20 3 0 9 7 1 0 3 8 8 2 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 0 5 2 2 2 2 6 98 4 0 6 9 1 0 4 3 6 4 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 0 5 3 3 2 3 1 F0 2 0 0 9 1 0 4 4 4 7 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 0 5 3 4 2 2 9 20 3 0 6 1 1 0 5 6 4 4 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 0 5 2 3 2 2 7 F0 2 0 2 8 1 0 5 8 5 2 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 0 5 3 3 2 2 8 99 4 3 0 2 1 0 7 1 2 3 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 7 1 0 5 2 3 2 2 9 98 4 2 0 2 1 0 7 2 3 3 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 0 5 2 3 2 3 0 99 4 3 3 9 1 0 7 4 2 7 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 7 1 0 5 2 2 2 2 3 F0 2 0 1 7 1 0 8 4 0 7 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 0 5 3 3 2 2 3 98 4 1 9 8 1 0 8 6 9 8 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 0 5 2 3 2 3 0 F0 2 0 3 4 1 0 8 8 9 0 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 0 5 2 2 2 2 6 98 4 0 9 4 1 0 9 2 8 0 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 7 1 0 5 3 3 2 3 0 99 4 2 6 9 1 0 9 3 4 2 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 7 1 0 5 3 3 2 3 0 99 4 0 4 8 1 1 0 6 6 6 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 1 5 2 2 2 3 0 99 4 0 6 9 1 1 3 1 8 9 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 1 5 2 2 2 3 0 99 4 0 4 2 1 1 3 7 8 0 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 1 5 2 3 2 3 1 F0 2 0 0 6 1 1 4 7 2 0 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 1 5 3 2 2 2 8 98 4 0 9 9 1 1 4 8 0 3 1 9 9 8 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 9 1 1 5 3 3 2 3 3 20 3 0 5 0 1 1 6 0 3 1 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 1 5 2 2 2 2 7 99 4 0 7 2 1 1 7 6 3 8 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 1 5 3 3 2 3 2 F0 2 0 1 4 1 1 7 7 1 2 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 1 5 2 3 2 2 8 99 4 3 2 4 1 1 7 9 5 9 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 7 1 1 5 3 3 2 3 1 99 4 3 1 8 1 1 8 5 9 4 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 7 1 1 5 2 2 2 2 9 F0 2 0 2 6 1 1 9 4 2 9 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 1 5 2 2 2 2 7 98 4 0 2 5 1 1 9 6 8 4 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 1 5 3 2 2 3 1 98 4 0 6 2 1 2 1 4 6 9 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 2 5 2 3 2 3 2 Pa g e 2 o f 4 Attachment number 1 Page 2 of 4 Item # 11 As s e t # M i l e s Ye a r M a k e M o d e l T y p e D e p t A g e M i l e s Ty p e o f Se r v i c e Re l i - ab i l i t y Ma i n t / Re p a i r s Co n d i t - io n To t a l Po i n t s F0 2 0 3 3 1 2 1 7 7 6 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 2 5 2 2 2 2 8 98 4 0 6 7 1 2 3 2 6 9 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 2 5 3 3 2 3 3 99 4 3 3 3 1 2 4 6 4 8 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 7 1 2 5 3 3 2 3 2 99 4 0 4 3 1 2 5 9 8 3 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 2 5 2 3 2 3 2 F0 2 0 4 0 1 2 7 1 7 9 2 0 0 2 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 6 1 2 5 2 3 2 3 0 99 4 0 2 9 1 2 7 7 2 4 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 2 5 3 2 2 3 2 99 4 0 5 1 1 2 8 7 8 3 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 2 5 2 3 2 3 2 98 4 2 0 3 1 2 9 0 8 0 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 2 5 3 3 2 3 3 99 4 3 2 1 1 2 9 2 6 6 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 7 1 2 5 2 3 2 3 1 99 4 2 9 7 1 2 9 8 5 4 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 7 1 2 5 2 3 2 3 1 98 4 0 3 1 1 3 0 7 2 7 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 3 5 3 3 2 3 4 99 4 0 7 0 1 3 1 2 2 1 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 3 5 3 3 2 3 4 F0 2 0 1 2 1 3 9 4 8 7 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 3 5 3 3 2 3 1 99 4 0 6 2 1 4 6 0 5 0 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 4 5 3 3 2 3 5 99 4 3 2 2 1 0 5 2 0 9 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 7 1 0 5 2 2 2 2 8 As s e t # M i l e s Y e a r M a k e M o d e l T y p e D e p t A g e M i l e s Ty p e o f Se r v i c e Re l i - ab i l i t y Ma i n t / Re p a i r s Co n d i t - io n To t a l Po i n t s 98 4 0 0 7 1 1 5 3 2 2 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , R a n g e 8 1 1 1 3 3 2 2 8 96 0 4 0 2 1 1 5 5 2 2 1 9 9 6 F o r d C r o w n V i c t o r i a A u t o , L a r g e , R a n g e 1 1 1 1 1 3 3 3 3 2 99 4 3 0 1 1 1 6 8 3 3 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , L a r g e , R a n g e 7 1 1 1 3 3 2 2 7 99 4 3 2 6 1 1 8 4 2 0 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , L a r g e , R a n g e 7 1 1 1 2 3 2 2 6 99 4 2 5 6 1 3 8 4 9 3 2 0 0 0 F o r d T a u r u s A u t o , M i d s i z e , R a n g e 7 1 3 1 2 3 2 2 8 98 4 0 2 2 1 3 8 9 8 4 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , R a n g e 8 1 3 1 2 3 2 2 9 As s e t # M i l e s Y e a r M a k e M o d e l T y p e D e p t A g e M i l e s Ty p e o f Se r v i c e Re l i - ab i l i t y Ma i n t / Re p a i r s Co n d i t - io n To t a l Po i n t s 99 4 0 8 0 1 2 6 8 4 7 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , A d m i n i s t r a t i o n 8 12 2 2 3 2 2 9 99 4 0 7 4 1 4 9 7 3 4 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , A d m i n i s t r a t i o n 8 14 2 2 3 2 3 1 Pa g e 3 o f 4 Attachment number 1 Page 3 of 4 Item # 11 As s e t # M i l e s Y e a r M a k e M o d e l T y p e D e p t A g e M i l e s Ty p e o f Se r v i c e Re l i - ab i l i t y Ma i n t / Re p a i r s Co n d i t - io n To t a l Po i n t s 98 4 1 0 7 1 1 7 9 7 4 1 9 9 8 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C i v i l & F u g i t iv e 9 1 1 3 2 2 2 2 9 99 4 2 7 9 1 1 9 9 1 4 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C i v i l & F u g i t iv e 7 1 1 3 2 2 2 2 7 99 4 2 8 1 1 2 7 8 5 9 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C i v i l & F u g i t iv e 7 1 2 3 2 3 2 2 9 98 4 0 9 3 1 2 9 6 0 8 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C i v i l & F u g i t iv e 8 1 2 3 3 3 2 3 1 99 4 0 1 3 1 3 4 0 8 1 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C i v i l & F u g i t iv e 8 1 3 3 2 2 2 3 0 98 4 1 0 6 1 7 4 9 1 2 1 9 9 8 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C i v i l & F u g i t iv e 9 1 7 3 3 3 2 3 7 99 4 2 7 8 1 7 4 9 7 1 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C i v i l & F u g i t iv e 7 1 7 3 3 3 2 3 5 99 4 0 1 7 1 9 3 6 6 7 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C i v i l & F u g i t iv e 7 1 9 3 3 3 2 3 7 99 4 2 8 0 1 9 6 8 5 7 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C i v i l & F u g i t iv e 8 1 9 3 3 3 2 3 8 As s e t # M i l e s Y e a r M a k e M o d e l T y p e D e p t A g e M i l e s Ty p e o f Se r v i c e Re l i - ab i l i t y Ma i n t / Re p a i r s Co n d i t - io n To t a l Po i n t s 99 4 0 4 1 1 1 1 7 7 5 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , R C S O - J a i l 8 1 1 1 2 2 2 2 6 98 4 0 3 3 1 1 9 9 4 1 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , R C S O - J a i l 8 1 1 1 3 3 2 2 8 98 4 0 2 9 1 2 2 5 5 7 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , R C S O - J a i l 8 1 2 1 2 3 2 2 8 99 4 3 3 7 1 2 7 1 8 1 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , L a r g e , R C S O - J a i l 7 1 2 1 2 2 2 2 6 98 4 0 2 1 1 3 8 2 2 7 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , R C S O - J a i l 8 1 3 1 3 3 2 3 0 Pa g e 4 o f 4 Attachment number 1 Page 4 of 4 Item # 11 FinanceCommitteeMeeting 2/13/20081:45PM SolidWaste-Excavator-1 Department:Finance,FleetManagement Caption:ApprovethepurchaseofonemidsizedHydraulicExc avator (BidItem07-206)fortheSolidWasteFacility. Background:TheDirectoroftheAugustaSolidWasteFacilityis requestingthereplacementoftheexisting1998Cat erpillar 330BExcavatorduetoexcessivemaintenanceandage (see evaluationsheetattached).Theexcavatoratthe Solid WasteFacilityfulfillsanumberofimportanttasks :(1) providesdailycoveragefortrashatthelandfill,(2)prepares futurelandfillcells,(3)usedfordailymaintenan ceofditches andgrounds.AlloperationsaresubjecttoStatea ndFederal inspections.Thecurrentexcavatoris10yearsol d,hasin excessof10,000hoursandisaccumulatingexcessiv e maintenancecharges.Timeintheshopforrepairsi ncreases withageandjeopardizesenvironmentalcompliance associatedwithSolidWasteoperations. Analysis:FleetManagementsubmittedarequestforbidsthrou ghthe ProcurementDepartmentutilizingtheDemandStar electronicbidsystemwhichoffersnationwidebidc overage. TheProcurementDepartmentreceivedquotesbackfro m threevenders.Twoofthethreevenderssubmittedb idthat weredeterminedtobenon-compliantbyProcurement. TractorandEquipmentCompanysubmittedthecomplia nt bidfor$239,250.00(seeattachedTabSheet-07-206 ) FinancialImpact:TheExcavatorwillbepurchasedfor$239,250.00.So lid WasteFacilitywillmovetherequiredamountintot heir capitalaccountuponapproval. Alternatives:1.Approvethepurchase.2.Disapprovethepurchase. Cover Memo Item # 12 Recommendation:ApprovethepurchaseofoneMidSizeExcavatorfrom TractorandEquipmentCompanyfor$239,250.00(Bid 07- 260) Fundsare Availableinthe Following Accounts: 541-04-4210/5422510 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 12 Attachment number 1 Page 1 of 1 Item # 12 20 0 8 H Y D R A U L I C E X C A V A T O R AS C C o n s t r u c t i o n T r a c t o r & E q u i p m e n t Y a n c e y B r o s Bi d 0 7 - 2 0 6 Eq u i p m e n t Co m p a n y Eq u i p m e n t Ye a r 20 0 8 Ma k e B i d N o n - C o m p l i a n t Ko m a t s u Bi d N o n - C o m p l i a n t Mo d e l PC 3 0 0 H D - 8 De l i v e r y 30 D a y s Bi d P r i c e $0 . 0 0 $2 2 3 , 1 0 0 . 0 0 $0 . 0 0 Op t i o n a l I t e m s Hy d r a u l i c Q u i c k C o u p l e r 0. 0 0 7 , 5 6 0 . 0 0 0 . 0 0 Au t o L u b e S y s t e m 0. 0 0 8 , 5 9 0 . 0 0 0 . 0 0 To t a l B i d P r i c e 0. 0 0 $2 3 9 , 2 5 0 . 0 0 0. 0 0 LA N D F I L L - 2 0 0 8 M I D S I Z E D H Y D R A U L I C E X C A V A T O R - B I D O P E N I N G D E C E M B E R 1 9 , 2 0 0 7 @ 1 1 : 0 0 Attachment number 2 Page 1 of 1 Item # 12 Attachment number 3 Page 1 of 1 Item # 12