HomeMy WebLinkAbout2007-11-26-Meeting Agendawww.augustaga.gov
FinanceCommitteeMeeting CommitteeRoom -11/26/2007 -12:45PM
FINANCE
1.ConsiderarequestfromtheUniversityofGeorgiaf orcity
sponsorshipthroughthepurchaseofticketsforthe 18th
AnnualAugustaRegionalEconomicOutlookLuncheon.
Attachments
2.Discuss a funding request from Miracle Making
Ministries,Inc.intheamountof$25,000.
Attachments
3.ConsiderarequestfromLouisR.Andrewsregarding a
refundofahomesteadexemptionforhispropertyat 1314
HighlandAvenuefortheyears2004,2005and2006.
Attachments
4.ConsiderarequestfromShyamVermaregardingappro val
ofhishomesteadexemptionfor2007.
Attachments
5.ConsiderarequestfromAlphaPhiAlphaFraternity,Inc.
forcitysponsorshipthroughthepurchaseofticket sforthe
11thAnnualUnityBreakfast.
Attachments
6.Approve the purchase of 3-F-150 Pick Up trucks to
supporttheFortGordonsupportcontractbytheUti lities
Department.
Attachments
FinanceCommitteeMeeting
11/26/200712:45PM
EconomicOutlook
Department:ClerkofCommission
caption2:ConsiderarequestfromtheUniversityofGeorgiaf orcity
sponsorshipthroughthepurchaseofticketsforthe 18th
AnnualAugustaRegionalEconomicOutlookLuncheon.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 1
Attachment number 1
Page 1 of 1
Item # 1
FinanceCommitteeMeeting
11/26/200712:45PM
FundingRequestfromMiracleMakingMinistries,Inc .
Department:Administrator
caption2:DiscussafundingrequestfromMiracleMakingMinis tries,
Inc.intheamountof$25,000.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 2
Attachment number 1
Page 1 of 1
Item # 2
FinanceCommitteeMeeting
11/26/200712:45PM
LouisR.Andrews
Department:ClerkofCommission
caption2:ConsiderarequestfromLouisR.Andrewsregarding a
refundofahomesteadexemptionforhispropertyat 1314
HighlandAvenuefortheyears2004,2005and2006.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 3
Attachment number 1
Page 1 of 1
Item # 3
FinanceCommitteeMeeting
11/26/200712:45PM
ShyamVerma
Department:ClerkofCommission
caption2:ConsiderarequestfromShyamVermaregardingappro valof
hishomesteadexemptionfor2007.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 4
Attachment number 1
Page 1 of 4
Item # 4
Attachment number 1
Page 2 of 4
Item # 4
Attachment number 1
Page 3 of 4
Item # 4
Attachment number 1
Page 4 of 4
Item # 4
FinanceCommitteeMeeting
11/26/200712:45PM
UnityBreakfast
Department:ClerkofCommission
caption2:ConsiderarequestfromAlphaPhiAlphaFraternity,Inc.for
citysponsorshipthroughthepurchaseofticketsfo rthe11th
AnnualUnityBreakfast.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 5
Attachment number 1
Page 1 of 1
Item # 5
FinanceCommitteeMeeting
11/26/200712:45PM
Utilities-FortGordonTrucks
Department:FinanceDepartment,FleetManagement
caption2:Approvethepurchaseof3-F-150PickUptruckstos upport
theFortGordonsupportcontractbytheUtilities
Department.
Background:TheUtilitiesDepartmenthasenteredintoaservi cecontract
withFortGordontoprovideserviceinaccordancewi ththe
specificationsinthecontract.Inordertoperform those
obligationstheUtilitiesDepartmentisrequestingt he
resourcesnecessarytomeettheirobligationsunder the
contract.Theutilitiesdepartmentisrequestingth reepickup
truckstobeassignedtosupporttheDesignEnginee r,
ConstructionandMaintenance/CMMSManagerandSenio r
WellTechnician.Twoofthetruckswillbe4X2’san done
truckwillbea4X4tobeusedforoffroadtrunkl ine
inspection.Anadditionalthreemai ntenancecrew
truckswillberequiredhoweverthebidshavenotb een
receivedbyProcurementasofthisdate.Oncetheb idsare
receivedandopenedFleetManagementwillprocesst he
agendarequest.
Analysis:FleetManagementsubmittedarequestforbidsthrou ghthe
ProcurementDepartmentutilizingtheDemandStar
electronicbidsystemwhichoffersnationwidebidc overage.
TheProcurementDepartmentreceivedquotesbackfro mtwo
(2)vendors.Areviewofthebidreceivedshowstha tLegacy
FordofMcDonough,Georgia,submittedthelowestbi dand
inallcasesthebidbyBobbyJonesFordwasincomp lete.
Thefollowingwastheresultsofthebidreceivedf rom
LegacyFord:BidItem:07-174(4X2-F-150w/extended cab)
$19,325.00andBidItem07-174(4X4-F-150)$21,983 .00.
Tabsheetsareattachedforreview.
FinancialImpact:
The2-F-150’s(4X2)are$19,325.00each($38,650.0 0total)
Cover Memo
Item # 6
andthe1-F-150(4X4)is$21,983.00.Thetotalfor allthree
trucksis$60,633.00.UtilitiesDepartmenthasiden tified
fundswithinthereCapitalaccountforthepurchase .
Alternatives:(1)Approvetherecommendation,(2)Disapprovethe
Recommendationinwholeorinpart.
Recommendation:Approvethepurchaseofthreepickuptrucks,2-F-150’s
(4X2)andoneF-150(4X4)fromLegacyFordfor
$60,633.00(BidItem:07-174).
Fundsare
Availableinthe
Following
Accounts:
506-04-3110-54-22210
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Administrator.
ClerkofCommission
Cover Memo
Item # 6
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Attachment number 1
Page 1 of 1
Item # 6
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0
3
Be
d
L
i
n
e
r
26
5
.
0
0
No
B
i
d
28
5
.
0
0
6
.
0
3
2
8
5
.
0
0
6.
0
4
To
o
l
B
o
x
22
0
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0
0
No
B
i
d
24
5
.
0
0
6
.
0
4
2
4
5
.
0
0
6.
0
5
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s
I
I
I
T
r
a
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e
r
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c
h
18
0
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0
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No
B
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37
5
.
0
0
6
.
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5
3
7
5
.
0
0
6.
0
6
Tr
a
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W
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g
30
.
0
0
No
B
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d
60
.
0
0
6
.
0
6
6
0
.
0
0
6.
0
7
2"
T
r
a
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r
B
a
l
l
9.
0
0
No
B
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d
40
.
0
0
6.
0
8
Wi
n
d
o
w
T
i
n
t
-
E
C
12
5
.
0
0
No
B
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d
15
0
.
0
0
6
.
0
8
1
5
0
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0
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0
9
Sa
f
e
t
y
C
o
n
e
H
o
l
d
e
r
75
.
0
0
No
B
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d
35
.
0
0
6.
1
0
Sa
f
e
t
y
C
o
n
e
s
95
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0
0
No
B
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d
80
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0
0
6
.
1
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8
0
.
0
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7.
0
0
AL
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N
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M
S
7.
0
1
Ba
c
k
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p
A
l
a
r
m
40
.
0
0
No
B
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d
30
.
0
0
3
0
.
0
0
7.
0
2
Ma
g
n
e
t
i
c
S
t
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o
b
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L
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h
t
30
1
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0
0
No
B
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30
0
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0
0
7.
0
3
LE
D
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b
M
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u
n
t
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l
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39
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0
0
No
B
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28
0
.
0
0
2
8
0
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0
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IN
C
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AN
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7
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FO
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1
9
@
1
1
:
0
0
Attachment number 2
Page 1 of 1
Item # 6