HomeMy WebLinkAbout2007-10-29-Meeting Agendawww.augustaga.gov
FinanceCommitteeMeeting CommitteeRoom -10/29/2007 -1:45PM
FINANCE
1.ConsiderarequestfromtheCSRACoalitionofAdvoc ates
for the Aging regarding city sponsorship through th e
purchaseofticketsfortheir2007LegislativeBrea kfast.
Attachments
2.ConsiderarequestfromtheCSRARegionalDevelopme nt
Centerforcitysponsorshipthroughthepurchaseof tickets
forthe46thAnnualConference.
Attachments
3.Approve refund recommendations from the Board of
Assessorsforfour(4)accounts.
Attachments
4.Approve revised SPLOST V and future SPLOST
ContractorAgreementforOutsideAgencies.
Attachments
5.Approvetheawardofthecontracttoreplacethero ofon
the ARC Lumpkin Road Tag Office and Board of
ElectionsWarehousetothelowbidder,I&ESpecia lties,
withabasebidof$48,235.00tobefundedfromCap ital
Outlay.
Attachments
6.Discuss a proposal for the creation of a tax alloca tion
districtintheCityofAugusta.
Attachments
7.ApproverequestfromtheBoardofAssessorsforout side
contract services for Discovery of Business Persona l
PropertyAccounts.
Attachments
FinanceCommitteeMeeting
10/29/20071:45PM
CSRACoalitionofAdvocatesfortheAging
Department:ClerkofCommission
caption2:ConsiderarequestfromtheCSRACoalitionofAdvoc ates
fortheAgingregardingcitysponsorshipthroughth e
purchaseofticketsfortheir2007LegislativeBrea kfast.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 1
Attachment number 1
Page 1 of 2
Item # 1
Attachment number 1
Page 2 of 2
Item # 1
FinanceCommitteeMeeting
10/29/20071:45PM
CSRARegionalDevelopmentCenter
Department:ClerkofCommission
caption2:ConsiderarequestfromtheCSRARegionalDevelopme nt
Centerforcitysponsorshipthroughthepurchaseof tickets
forthe46thAnnualConference.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 2
Attachment number 1
Page 1 of 1
Item # 2
FinanceCommitteeMeeting
10/29/20071:45PM
November2007RefundRequest
Department:TaxAssessor-CalvinHicks,ChiefAppraiser
caption2:ApproverefundrecommendationsfromtheBoardof
Assessorsforfour(4)accounts.
Background:Seeattachment
Analysis:Seeattachment
FinancialImpact:Seeattachment
Alternatives:None
Recommendation:Seeattachment
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 3
November 2007 REFUNDS
Attachment page 1 of 1
Augusta
Map 167-2, Parcel 43
This parcel should have been deeded to Augusta in 2006 per a Deed of Dedication, which this
office did not pick up. As a result, the parcel was incorrectly priced as a residential lot. Pricing
was corrected to reflect correct use.
Grant refund for 2006 in the total amount of $207.90 (State $1.59, County $85.57, School
$120.71).
Balk, Betsy
Map 13-1, Parcel 65
This parcel was created in error in 1982. Per actual plat recorded in 1982, this parcel should
never have been created. Parcel was deleted for 2005, 2006 and 2007.
Grant refund for 2005 and 2006 in the total amount of $380.06 (State $2.91, County $158.61;
School $218.54).
Lanier, James D.
Map 190, Parcel 44.03
This mobile home should have been removed from real estate due to change in ownership in
2004. It has been transferred to a pre-bill mobile home account.
Grant refund for 2006 in the total amount of $62.55 (State $0.48, County $25.75, School
$36.32).
Luke, James L.
Map 180, Parcel 25.02
This mobile home was charged to both real estate and pre-bill in 2006. It h been removed from
real estate since the owner does not qualify for a homestead exemptions.
Grant refund for 2006 in the total amount of $34.70 (State $0.30, County $12.28, School
$22.12).
Attachment number 1
Page 1 of 1
Item # 3
FinanceCommitteeMeeting
10/29/20071:45PM
RevisedSPLOSTVContractorAgreementforOutsideA gencies
Department:CountyAttorney
caption2:ApproverevisedSPLOSTVandfutureSPLOSTContract or
AgreementforOutsideAgencies.
Background:TheSPLOSTVContractorAgreementforoutsideagenc ies
hasbeenrevisedtoaddSection2.4(A)whichrequi resthe
contractortoprovideAugustaacopyofitsannual audit
withinthirty(30)daysofthedeliveryofauditto contractor.
Section2.4wasaddedtotheSPLOSTVAgreementswh ich
hadbeensignedandexecutedforMachAcademy,Augu sta
MuseumofHistory,AugustaMini-Theatre,LucyCraft
LaneyMuseumofBlackHistoryandImperialTheatre.Per
ARCCodeSection2-3-10,Augustaisrequiredtodo an
annualauditofthefinancialaffairsandtransacti onsofall
fundsandactivitiesofAugustaeachfiscalyearof thelocal
government.Asstatedtherein,eachauditshallco ntaina
statementofanyagreementorarrangementunderwhi ch
Augustahasassumedtheactualorpotentialliabili tyofthe
obligationsofanygovernmentalorprivateagency,authority
orinstrumentality.Suchstatementshallincludeth epurpose
oftheagreementorarrangement;shallidentifythe agency,
authorityorinstrumentalityuponwhoseobligations Augusta
isormaybecomeliableandshallstatetheamount ofactual
liabilityandmaximumamountofpotentialliability of
Augustaundertheagreementorarrangement.
Analysis:Byaddingtheabovestatedsectiontothecitedagr eements
andfutureSPLOSTcontractoragreementsforoutside
agencies,Augustawillbeabletooverseethefinan cial
administrationofallfundsdisbursedundertheSPL OSTV
ContractoragreementandfutureSPLOSTagreementsi nthe
mannerandtimelineagreedtobythepartiesinsai d
agreement.
Cover Memo
Item # 4
FinancialImpact:N/A
Alternatives:None
Recommendation:ApprovetherevisedSPLOSTVContractorAgreementw ith
theabovestatedadditionofSection2.4(A).
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 4
FinanceCommitteeMeeting
10/29/20071:45PM
RoofReplacementforARCLumpkinRoadTagOfficean dBoardofElectionsWarehouse
Department:BoardofElections
caption2:Approvetheawardofthecontracttoreplacethero ofonthe
ARCLumpkinRoadTagOfficeandBoardofElections
Warehousetothelowbidder,I&ESpecialties,wit habase
bidof$48,235.00tobefundedfromCapitalOutlay.
Background:Roofistheoriginalrooftothebuilding,whichwa s
constructedin1976.Theexistingroofleaks.Sev eral
attemptshavebeenmadetosealtheroof,butleaks persist.
Analysis:Staffhasreviewedthereferencedandmaterialssub mittedby
therecommendedcontractoronBidItem#07-155.We have
determinedthatthefirmmeetsthequalificationsa ndhas
compliedwiththetermsoftheRFB.Thelowbidwil lsave
substantiallyonthecontractcost.
FinancialImpact:Thecostofthecontractis$48,235.00
Alternatives:Notapprovetheawardandsubjectinteriorofbuild ingto
furtherdamage.
Recommendation:ApprovetheawardofthecontracttoI&ESpecialt ieswitha
basebidof$48,235.00tobefundedfromCapitalOu tlay.
Fundsare
Availableinthe
Following
Accounts:
272-01-4110-54.13120
REVIEWEDANDAPPROVEDBY :
Cover Memo
Item # 5
ClerkofCommission
Cover Memo
Item # 5
Attachment number 1
Page 1 of 1
Item # 5
FinanceCommitteeMeeting
10/29/20071:45PM
TaxAllocationDistrict
Department:Administrator
caption2:Discussaproposalforthecreationofataxalloca tiondistrict
intheCityofAugusta.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 6
Attachment number 1
Page 1 of 2
Item # 6
Attachment number 1
Page 2 of 2
Item # 6
FinanceCommitteeMeeting
10/29/20071:45PM
TaxManagementAssociates,Inc.Contract
Department:BoardofAssessors-CharlesF.Smith,Chairmanand Calvin
Hicks,ChiefAppraiser
caption2:ApproverequestfromtheBoardofAssessorsforout side
contractservicesforDiscoveryofBusinessPersona l
PropertyAccounts.
Background:RequestofChiefAppraiserapprovedbytheBoardof
AssessorsinOctober,2007.
Analysis:Seeattachedcontract
FinancialImpact:Proposeddiscoveryofnewaccountswouldoffsetcos t.See
contractterms
Alternatives:
Recommendation:Approvalofcontract-shouldresultinanincrease inrevenue
fromthediscoveryofBusinessPersonalProperty
Fundsare
Availableinthe
Following
Accounts:
Proposeddiscoveryofnewaccountswouldoffsetcos t.See
contractterms
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 7
Cover Memo
Item # 7
Attachment number 1
Page 1 of 17
Item # 7
Attachment number 1
Page 2 of 17
Item # 7
Attachment number 1
Page 3 of 17
Item # 7
Attachment number 1
Page 4 of 17
Item # 7
Attachment number 1
Page 5 of 17
Item # 7
Attachment number 1
Page 6 of 17
Item # 7
Attachment number 1
Page 7 of 17
Item # 7
Attachment number 1
Page 8 of 17
Item # 7
Attachment number 1
Page 9 of 17
Item # 7
Attachment number 1
Page 10 of 17
Item # 7
Attachment number 1
Page 11 of 17
Item # 7
Attachment number 1
Page 12 of 17
Item # 7
Attachment number 1
Page 13 of 17
Item # 7
Attachment number 1
Page 14 of 17
Item # 7
Attachment number 1
Page 15 of 17
Item # 7
Attachment number 1
Page 16 of 17
Item # 7
Attachment number 1
Page 17 of 17
Item # 7