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Home My WebLink About2007-10-08-Meeting AgendaFinanceCommitteeMeeting CommitteeRoom -10/8/2007 -1:30AM FINANCE 1.ConsiderarequestfromMs.AnnJohnson,President of Augusta (GA) Chapter,Links Inc regarding theabatementoftheir2007taxesforpropertyloca tedat 2327GardnerStreet. Attachments 2.ConsiderrequestfromAnnetteC,Robinsonreagrding a refundofoverpaymentofproeprtytaxesintheamo unt of$60.00 Attachments 3.Motiontoapprovetheabatementofpropertytaxesf or 2007fortheAugustaBoxingClub,1929WaltonWay. Attachments 4.Consider allowing the taxpayer the benefit of an S-4 homesteadexemption,notawardedduetoillness;Ma p 34-1,Parcel508;MarthaBalk. Attachments 5.ApprovethepurchaseofoneExplorerfortheCorone r's Officefor$20,733.00(Lowestbidofferonbid06-1 83). Attachments 6.Authorize to establishbudget for EMA Flood Hazard MitigationGrant. Attachments 7.Considerarequestabatementof2007taxesfromGre ater LoveBaptistChurch. Attachments 8.PresentationbyMr.HaroldE.Rhodes,Sr.regarding tax reliefonburnedbuilding.(ReferredfromSeptembe r24 Finance) Attachments 9.Received a report from the Hyde Park Subcommittee.Attachments www.augustaga.gov (RequestedbyCommissionerDonGrantham) 10.Discuss proposal from Gold Cross EMS for medical service. Attachments 11.ConsiderproposalfromMikeGriffinregardingthes ale andleaseofcityproperty.(ReferredfromtheOctober 2,2007Commissionmeeting) Attachments 12.Motion to approve refund recommendations from the BoardofAssessorsforfive(5)accounts. Attachments 13.Motiontosellorsalvagesixtrailersfor$200.00 each Attachments 14.Discuss entry level salaryfor Sheriff Deputies. (RequestedbyCommissionerDonGrantham) Attachments 15.Approve the purchase of one aerial bucket truck for Traffic Engineering from Altec Industries, Inc., o f Elizabethtown, Kentucky, for $87,088.00 (Lowest bi d offeronbid07-149A). Attachments FinanceCommitteeMeeting 10/8/20071:30AM AnnN.Johnson Department:ClerkofCommission caption2:ConsiderarequestfromMs.AnnJohnson,President of Augusta(GA)Chapter,LinksIncregardingtheabate mentof their2007taxesforpropertylocatedat2327Gardn erStreet. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 1 Attachment number 1 Page 1 of 2 Item # 1 Attachment number 1 Page 2 of 2 Item # 1 FinanceCommitteeMeeting 10/8/20071:30AM AnnetteC..Robinson Department:ClerkofCommission caption2:ConsiderrequestfromAnnetteC,Robinsonreagrding a refundofoverpaymentofproeprtytaxesintheamo untof $60.00 Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 2 Attachment number 1 Page 1 of 3 Item # 2 Attachment number 1 Page 2 of 3 Item # 2 Attachment number 1 Page 3 of 3 Item # 2 FinanceCommitteeMeeting 10/8/20071:30AM AugustaBoxingClub-PropertyTaxAbatement Department:RecreationandParksTomF.Beck,Jr.,Director caption2:Motiontoapprovetheabatementofpropertytaxesf or2007 fortheAugustaBoxingClub,1929WaltonWay. Background:TheAugustaBoxingClubheadquartersisownedbyJL O Groupandhasbeendonatedthrualeaseatnocharg etothe citysince1996.TheAugustaCommissionhasabated propertytaxesforthispropertyforthepastteny ears. Analysis:ThedonationbyJLOGroupforuseofthebuildingh assaved thecostofconstructionofafacility,andprovide dafirst classfacilityfortheclubtoservethecommunity. FinancialImpact:Theabatementof2007taxeswouldbe$2721.75. Alternatives:1.Todeny,leavingtheAugustaBoxingClubwithout a facility.2.Toapprove. Recommendation:#2-toapprove. Fundsare Availableinthe Following Accounts: N/A REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 3 Cover Memo Item # 3 FinanceCommitteeMeeting 10/8/20071:30AM Consideradjusting2007taxbilltoreflectS-4exem ption Department:TaxCommissioner caption2:ConsiderallowingthetaxpayerthebenefitofanS-4 homesteadexemption,notawardedduetoillness;Ma p34-1, Parcel508;MarthaBalk. Background:Thistaxpayerhashadsomephysicalproblemsthatl edto theirinabilitytofileforaschoolanddoubleexe mption duringtherequiredfilingperiod(seeattachedlet ter). Analysis:N/A FinancialImpact:$1,329.53isthedifferencebetweenthecurrentamo untdue (noexemption)andtheamountthatwouldbepaidif this requestisfavorablyconsidered. Alternatives:Allowreliefinanotheramount. Recommendation:Inthisinstance,itwouldberecommendedthatfavo rable considerationbegiven. Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 4 Cover Memo Item # 4 Attachment number 1 Page 1 of 1 Item # 4 FinanceCommitteeMeeting 10/8/20071:30AM Coroner'sOffice Department:FinanceDepartment,FleetManagementDivision caption2:ApprovethepurchaseofoneExplorerfortheCorone r's Officefor$20,733.00(Lowestbidofferonbid06-1 83). Background:TheCoroner'sOfficerequeststheacquisitionof1 Explorer (4X2)toreplacea2000yearmodelExplorer(Asset #: 994421-pleaseseevehicleevaluationsheetattache d)which hadbeenturnedinbyPublicServicesDepartmentan d reassignedtotheCorner'sOfficefortheDeputyCo roner. TheCoronerhasrequestedthereplacementofthe8 yearold vehicle.Ifapprovedthevehiclewillnotbeavail ableuntil lateJanuaryorFebruaryduetoFordmanufacturing schedule.Theturnedinvehiclewillbereassign edto InformationTechnologytoreplacea1996,Jimmyuse dby theInformationTechnology,SystemsAdministratorf or Radio'sandMobileDataTerminals. Analysis:FleetManagementsubmittedarequestforbidsthrou ghthe ProcurementDepartmentusingtheDemandStarelectr onic bidsystemwhichoffersnationwidecoverage.The ProcurementDepartmentreceivedonlyonebid,Bobby Jones Fordfor$20,733.00 FinancialImpact:FundsareavailableintheCoronersCapitalOutlay Account forthepurchaseofthevehicle. Alternatives:1.Disapprovetherequest. Recommendation:ApprovethepurchaseofoneFordExplorerfortheC oroner's OfficefromBobbyJonesFordfor$20,733.00 Fundsare Availableinthe Cover Memo Item # 5 Following Accounts:101-03-6110/54.221110 REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 5 Asset #: estimated: Age: Mi/Hr Type of Service Reliability Maint/Repair Condition: 8 9 3 2 RANGES Excellent Good Needs immediate consideration for replacement AUGUSTA, GEORGIA FINANCE DEPARTMENT-FLEET MANAGEMENT DIVISION REPLACEMENT CRITERIA FORM Department Name: Department Number Date: 994421 Coroner's Office 101-03-6110 18-Sep-07 Vehicle Description: Assigned Use: Signature of Director/Elected Official Provide transportation to Deputy Coroner with appropriate supplies, material and equipment for on site investigations and evidence collections Actual Age: Current miles/hours: Purchase Price: 8 93,045 $22,422.00 Life Expectancy Criteria Requirements -(Policy Evaluation) 32 Evaluation Points: 27 Policy Evaluation Results: Qualifies for Replacement Fleet Managers Recommendation: Finance Director's Approval Replace vehicle for Coroner in 2008 use this vehicle in less critical role. Replacement Date: Fiscal Year Replacement: 2008February 2008 Estimated Replacement Cost: Funding Source: 18 to 22 Points $20,733.00 101-03-6110/54.22110 Qualifies for Replacement Under 18 Points 23 to 27 Points 28 Points or more Attachment number 1 Page 1 of 1 Item # 5 2008 FORD EXPLORER BID 06-183 Bobby Jones Required Ford Items Year 2007 Brand Ford Delivery Date 120 Days 5.01 Model -4x2 - 4.0L Explorer XLT Price $18,728.00 5.01 $18,728.00 5.02 Model --4x4 - 4.0L Explorer XLT Price $21,191.00 5.03 Model - 4x4 - 4.5L Explorer XLT Price $22,305.00 5.04 Trailer Towing Package 195.00 5.04 195.00 6.00 OUTFITTER'S SPECIALTY ITEMS 6.01 Fire Extinguisher 38.00 6.01 38.00 6.02 Three Plug Outlet Receptacle 43.00 6.02 43.00 6.03 Portable Spot Light 60.00 6.03 60.00 6.04 Class III Trailer Hitch 140.00 6.04 140.00 6.05 Trailer Wiring 30.00 6.05 30.00 7.00 ALERT WARNING SYSTEMS 7.01 Top Light Bar-LL288000 1,570.00 7.02 Six Control Power W/Console 85.00 7.02 85.00 7.03 Corner Lighting 165.00 7.03 165.00 7.04 Siren/Speaker 410.00 7.04 410.00 7.05 Six outlet 80 watt Power Supply 165.00 7.05 165.00 7.06 Dual Dash LED Light 290.00 7.06 290.00 7.07 Dual LED Rear Deck Light 333.00 7.07 333.00 7.08 Pro Copper Console 265.00 7.09 Toggle Switches-2 11.00 7.09 11.00 7.10 Backup Alarm 40.00 7.10 40.00 7.11 Magnetic Strobe Light 87.00 7.12 Dual Strobe Light 260.00 Total $20,733.00 FOR ALL DEPARTMENTS-113" WHEELBASE SUV - BID OPENING NOVEMBER 3 @ 11:00 Attachment number 2 Page 1 of 1 Item # 5 FinanceCommitteeMeeting 10/8/20071:30AM EMAFloodHazardMitigationGrant Department:Finance caption2:AuthorizetoestablishbudgetforEMAFloodHazard MitigationGrant. Background:TheFloodHazardMitigationGrantprovidesforthe buyout ofrepetitivelosshomeslocatedwithinthefloodpl ainin Augusta,Ga.Thisgrantis75%fundedbyFEMAand requiresa25%localmatch.Duetochangeinperson nel, moniespreviouslyapprovedandearmarkedforthelo cal matchwereinadvertentlyclosedtofundbalancein aprior year. Analysis:Transfer$15,000requiredlocalmatchfromGFfund balance toFloodHazardMitigationGrantaccount.Thisgran twillbe expensedandclosedyearend2007. FinancialImpact:Reducefundbalanceby$15,000previouslyapproved for grant'slocalmatchingfunds. Alternatives:(1)Approve(2)Disapprove Recommendation:Approvetransfer Fundsare Availableinthe Following Accounts: 101FundBalance REVIEWEDANDAPPROVEDBY : Cover Memo Item # 6 Finance. Administrator. ClerkofCommission Cover Memo Item # 6 FinanceCommitteeMeeting 10/8/20071:30AM GreaterLoveBaptistChurch Department:ClerkofCommission caption2:Considerarequestabatementof2007taxesfromGre ater LoveBaptistChurch. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 7 Attachment number 1 Page 1 of 3 Item # 7 Attachment number 1 Page 2 of 3 Item # 7 Attachment number 1 Page 3 of 3 Item # 7 FinanceCommitteeMeeting 10/8/20071:30AM HaroldRhodes,Sr. Department:ClerkofCommission caption2:PresentationbyMr.HaroldE.Rhodes,Sr.regarding tax reliefonburnedbuilding.(ReferredfromSeptembe r24 Finance) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 8 Attachment number 1 Page 1 of 1 Item # 8 FinanceCommitteeMeeting 10/8/20071:30AM HydeParkSubcommitteeMeetingUpdate Department: caption2:ReceivedareportfromtheHydeParkSubcommittee. (RequestedbyCommissionerDonGrantham) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 9 FinanceCommitteeMeeting 10/8/20071:30AM MedicalServicesProposal Department:Administrator caption2:DiscussproposalfromGoldCrossEMSformedicalse rvice. Background: Analysis: FinancialImpact: Alternatives:DonotapproveproposalfromGoldCrossEMS. Recommendation:ApproveproposalfromGoldCrossEMS. Fundsare Availableinthe Following Accounts: Generalfundbudgetasappropriate. REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 10 Attachment number 1 Page 1 of 2 Item # 10 Attachment number 1 Page 2 of 2 Item # 10 FinanceCommitteeMeeting 10/8/20071:30AM MichaelGriffin Department: caption2:ConsiderproposalfromMikeGriffinregardingthes aleand leaseofcityproperty.(ReferredfromtheOctober2,2007 Commissionmeeting) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 11 Attachment number 1 Page 1 of 1 Item # 11 FinanceCommitteeMeeting 10/8/20071:30AM OctoberRefundRequest Department: caption2:MotiontoapproverefundrecommendationsfromtheB oard ofAssessorsforfive(5)accounts. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 12 October 2007 REFUNDS Attachment page 1 of 1 Buchwitz, Robert J. Map 228, Parcel 3.17 Parcel was added in 2004 as a parking lot when it should have been a common area. Pricing was corrected to reflect correct use. Grant refund for 2004 and 2005 in the total amount of $394.67 (State $3.53, County $112.40, School $278.74). Cheeks, Donald Map 46-4, Parcel 703 The value on this parcel was changed from $10,019 to $100 for 2005 due to an issue concerning clear title. It was purchased through a Sheriff’s Deed. The value was based on Rights of Prescription and ability to sale. Title was defective based on research by the County Attorney. Grant refund for 2005 in the total amount of $136.90 (State $0.99, County $29.86; School $73.90; Urban $32.15). Harris, Claude L. Sr. Map 6, Parcel 256 Corrected errors related to property characteristics for years 2005, 2006 and 2007. Grant refund for years 2005 and 2006 in the total amount of $237.07 (State $2.10, County $79.35, School $155.62). Hatch, Courtney H. Map 17, Parcel 29.04 An adjustment was placed on the land value to compensate for condemnation. This adjustment was removed in error. The adjustment was re-instated on the property to correct the error. Grant refund for 2005 in the total amount of $1,574.93 (State $14.16, County $495.32, School $1,065.45). Price, Kenneth E. Estate Map 276, Parcel 3.01 There was a pool placed on this parcel in error in 2004. Grant refund for 2004 and 2005 in the total amount of $236.99 (State $2.69, County $82.77, School $151.53). Attachment number 1 Page 1 of 1 Item # 12 FinanceCommitteeMeeting 10/8/20071:30AM SaleorSalvageofSixTrailersonthe"SmithCemet eryRoadProperty" Department: caption2:Motiontosellorsalvagesixtrailersfor$200.00 each Background:OnApril3,2007,theCitypurchasedthe"SmithCem etery RoadProperty"for$250,000.00,whichincludedsix trailers. Alistofthetrailers'make,yearandVIN,isatta chedalong withamapshowingthecurrentlocationofthetrai lers. Analysis:AtthetimetheCitypurchasedthepropertyfromG.Eddie FairclothandDarlynG.Faircloth,theCityagreed notto immediatelydisplacethetenantsofthosetrailers.Therefore, theCitypurchasedthelandwiththetrailersandG .Eddie Fairclothcontinuedtoassistwiththecollectiono frentsand backrents.Subsequently,allofthetenantshavem ovedor beendispossed.Sincethetimethepropertieswerev acated, vandalshavesignificantlydamagedtheunits.G.Ed die Fairclothhasofferedtobuythetrailersfor$200.00pertrailer andremovethemattheircosts.Thesetrailersmust be removedinorderfortheCitytoproceedwithitsu seofthe "CemeteryRoadProperty".OCGASection36-37-6(b) authorizesthesaleofmunicipalpropertyontheop enmarket, withoutadvertisementandwithoutbidswherethepr opertyis worth$500.00orless. FinancialImpact:TheCitywouldreceive$200.00foreachofthetrai lers. Alternatives:Eitherapproveordenythemotiontosellthetrail ers. Recommendation:Sellthetrailerstotheofferor,G.EddieFairclot hfor$200.00 each. Fundsare Cover Memo Item # 13 Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 13 Attachment number 1 Page 1 of 1 Item # 13 Attachment number 1 Page 1 of 1 Item # 13 FinanceCommitteeMeeting 10/8/20071:30AM Sheriff'sEntrylevelsalary Department: caption2:DiscussentrylevelsalaryforSheriffDeputies.(R equested byCommissionerDonGrantham) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 14 FinanceCommitteeMeeting 10/8/20071:30AM TrafficEngineeringBucketTruck Department:FinanceDepartment,FleetManagementDivision caption2:Approvethepurchaseofoneaerialbuckettruckfor Traffic EngineeringfromAltecIndustries,Inc.,ofElizabe thtown, Kentucky,for$87,088.00(Lowestbidofferonbid 07- 149A). Background:TheTrafficEngineeringDivisionisresponsiblefo rthe routinerepairandmaintenanceofalltrafficdirec tional equipmentthroughoutthecityandcountyaswellas emergencyresponserepairs.ThisDivisionhasopera tedwith only4buckettruckssinceconsolidation.Twoofth etrucks are11yearsold,oneis10yearsoldandthenewes ttruckis8 yearsold.Augustacontinuestodevelopandthe numberof lightedintersectionsincreasesatasteadypace.I norderto keeppacewiththecontinuedgrowthanddevelopment of Augustaadditionalresourcesarerequired. Analysis:FleetManagementsubmittedarequestforbidsthrou ghthe ProcurementDepartmentutilizingtheDemandStar electronicbidsystem,whichoffersnationwidebid coverage. TheProcurementDepartmentreceivedquotesbackfro m5 vendors(seeattachedtabsheet).AltecIndustries,Inc.was thelowbidmeetingallbidspecifications. FinancialImpact:ThetruckwillbepurchasedfromGeneralFundCapit al accountfor$87,088.00usingtheGMAleasingprogra mover 5years(annualpremiumis$$17,417.60-eachyearf or5 years. Alternatives:1.Donotpurchasethetruck. Recommendation:Aprovethepurchaseofoneaerialbuckettruckfor the EngineeringDepartment,TrafficEngineeringDivison for Cover Memo Item # 15 $87,088.00fromAltecIndustries Fundsare Availableinthe Following Accounts: 631-00-0000-19114 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 15 HY D R A U L I C A L L Y O P E R A T E D A E R I A L B U C K E T T R U C K Bi d 0 7 - 1 4 9 A A l t e c A r m L i f t O . G . H u g h e s P e a c h S t a t e T e r e x E a s t In d u s t r i e s In c o r p o r a t e d Fo r d T r u c k s Ut i l i t i e s Ye a r 20 0 8 2 0 0 8 2 0 0 7 2 0 0 8 2 0 0 7 Br a n d Al t e c F o r d / A r m l i f t T i m e / V e r s a l i f t V e r s a l i f t T e r e x - T e l e l e c t Mo d e l AT 3 7 - G T K 4 6 S S T - 3 7 E I H S S T 3 7 / 4 0 L T 3 8 De l i v e r y 27 0 D a y s 1 8 0 D a y s 1 8 0 D a y s 1 8 0 D a y s 2 7 0 D a y s Bi d P r i c e $8 2 , 7 8 8 . 0 0 $ 8 3 , 1 8 3 . 0 0 $ 8 0 , 7 9 4 . 0 0 $ 8 3 , 6 8 2 . 0 0 $ 9 0 , 0 5 2 . 0 0 11 . 0 0 O p t i o n a l I t e m s 11 . 0 1 W i n c h 2, 1 0 0 . 0 0 3 , 4 5 5 . 0 0 2 , 3 1 1 . 0 0 2 , 3 1 1 . 0 0 3 , 7 6 4 . 0 0 11 . 0 2 I n v e r t e r 1, 3 0 0 . 0 0 1 , 2 5 0 . 0 0 1 , 6 6 9 . 0 0 1 , 6 6 9 . 0 0 1 , 3 9 3 . 0 0 11 . 0 3 H y d D r i l l K i t 90 0 . 0 0 1 , 2 9 5 . 0 0 9 4 8 . 0 0 9 4 8 . 0 0 9 2 8 . 0 0 To t a l B i d $8 7 , 0 8 8 . 0 0 $8 9 , 1 8 3 . 0 0 $ 8 5 , 7 2 2 . 0 0 $ 8 8 , 6 1 0 . 0 0 $ 9 6 , 1 3 7 . 0 0 Bi d d e r F a i l e d t o m e e t B i d d e r F a i l e d t o m e e t sp e c i f i c a t i o n 7 . 0 8 sp e c i f i c a t i o n 7 . 0 8 P/ S - T R A F F I C E N G I N E E R I N G - A E R I A L B U C K E T T R U C K - B I D O P E N I N G A U G U ST 2 3 , 2 0 0 7 @ 1 1 : 0 0 Attachment number 1 Page 1 of 1 Item # 15