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Home My WebLink About2007-09-24-Meeting AgendaFinanceCommitteeMeeting CommitteeRoom -9/24/2007 -2:00PM FINANCE 1.Motion to approve a request from the Augusta Mini Theatre for an abatement of 2007 property taxes for propertyat2546DeansBridgeRoad. Attachments 2.ReportfromtheAdministratorregardinghisinvesti gation ofconditionsattheoldLandfillpropertyonMack Laneas itrelatestothepropertytaxassessmentofMs.Be verlyT. McIntyre.(ReferredfromSeptember10Finance) Attachments 3.MotiontoapproveResolutioncreatingadditionalBo ardof EqualizationtosupportcurrentBoardofEqualizati onin hearing and determining appeals from assessments an d denialsofhomesteadexemptions. Attachments 4.Motion to approve funding for Fire Department Fleet ManagementBudgetfromFireDepartmentFundBalance . Attachments 5.MotiontoapprovearequestfromtheGardenCityRe scue Mission for an abatement of 2007 property taxes for propertyat828FenwickStreet. Attachments 6.PresentationbyMr.HaroldE.Rhodes,Sr.regarding tax reliefonburnedbuilding. Attachments 7.ReportfromstaffregardinglegalfeesfortheMcEl murray case and the X Mart. (Requested by Commissioner Williams) Attachments 8.ConsiderarequestfromSAFEhomesofAugustaforan abatement of 2007 property taxes for property at 90 4 MerryStreet. Attachments www.augustaga.gov FinanceCommitteeMeeting 9/24/20072:00PM AugustaMiniTheatre Department:ClerkofCommission caption2:MotiontoapprovearequestfromtheAugustaMiniT heatre foranabatementof2007propertytaxesforpropert yat2546 DeansBridgeRoad. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 1 Attachment number 1 Page 1 of 1 Item # 1 FinanceCommitteeMeeting 9/24/20072:00PM BeverlyMcIntyre Department:ClerkofCommission caption2:ReportfromtheAdministratorregardinghisinvesti gationof conditionsattheoldLandfillpropertyonMackLan easit relatestothepropertytaxassessmentofMs.Bever lyT. McIntyre.(ReferredfromSeptember10Finance) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 2 Attachment number 1 Page 1 of 59 Item # 2 Attachment number 1 Page 2 of 59 Item # 2 Attachment number 1 Page 3 of 59 Item # 2 Attachment number 1 Page 4 of 59 Item # 2 Attachment number 1 Page 5 of 59 Item # 2 Attachment number 1 Page 6 of 59 Item # 2 Attachment number 1 Page 7 of 59 Item # 2 Attachment number 1 Page 8 of 59 Item # 2 Attachment number 1 Page 9 of 59 Item # 2 Attachment number 1 Page 10 of 59 Item # 2 Attachment number 1 Page 11 of 59 Item # 2 Attachment number 1 Page 12 of 59 Item # 2 Attachment number 1 Page 13 of 59 Item # 2 Attachment number 1 Page 14 of 59 Item # 2 Attachment number 1 Page 15 of 59 Item # 2 Attachment number 1 Page 16 of 59 Item # 2 Attachment number 1 Page 17 of 59 Item # 2 Attachment number 1 Page 18 of 59 Item # 2 Attachment number 1 Page 19 of 59 Item # 2 Attachment number 1 Page 20 of 59 Item # 2 Attachment number 1 Page 21 of 59 Item # 2 Attachment number 1 Page 22 of 59 Item # 2 Attachment number 1 Page 23 of 59 Item # 2 Attachment number 1 Page 24 of 59 Item # 2 Attachment number 1 Page 25 of 59 Item # 2 Attachment number 1 Page 26 of 59 Item # 2 Attachment number 1 Page 27 of 59 Item # 2 Attachment number 1 Page 28 of 59 Item # 2 Attachment number 1 Page 29 of 59 Item # 2 Attachment number 1 Page 30 of 59 Item # 2 Attachment number 1 Page 31 of 59 Item # 2 Attachment number 1 Page 32 of 59 Item # 2 Attachment number 1 Page 33 of 59 Item # 2 Attachment number 1 Page 34 of 59 Item # 2 Attachment number 1 Page 35 of 59 Item # 2 Attachment number 1 Page 36 of 59 Item # 2 Attachment number 1 Page 37 of 59 Item # 2 Attachment number 1 Page 38 of 59 Item # 2 Attachment number 1 Page 39 of 59 Item # 2 Attachment number 1 Page 40 of 59 Item # 2 Attachment number 1 Page 41 of 59 Item # 2 Attachment number 1 Page 42 of 59 Item # 2 Attachment number 1 Page 43 of 59 Item # 2 Attachment number 1 Page 44 of 59 Item # 2 Attachment number 1 Page 45 of 59 Item # 2 Attachment number 1 Page 46 of 59 Item # 2 Attachment number 1 Page 47 of 59 Item # 2 Attachment number 1 Page 48 of 59 Item # 2 Attachment number 1 Page 49 of 59 Item # 2 Attachment number 1 Page 50 of 59 Item # 2 Attachment number 1 Page 51 of 59 Item # 2 Attachment number 1 Page 52 of 59 Item # 2 Attachment number 1 Page 53 of 59 Item # 2 Attachment number 1 Page 54 of 59 Item # 2 Attachment number 1 Page 55 of 59 Item # 2 Attachment number 1 Page 56 of 59 Item # 2 Attachment number 1 Page 57 of 59 Item # 2 Attachment number 1 Page 58 of 59 Item # 2 Attachment number 1 Page 59 of 59 Item # 2 FinanceCommitteeMeeting 9/24/20072:00PM CreationofadditionalBoardofEqualizationtohea randdetermineappealsfromassessmentsand denialsofhomesteadexemptions. Department:CountyAttorney caption2:MotiontoapproveResolutioncreatingadditionalBo ardof EqualizationtosupportcurrentBoardofEqualizati onin hearinganddeterminingappealsfromassessmentsan d denialsofhomesteadexemptions. Background:Augusta-RichmondCountyCommissionisauthorizedto createanadditionalBoardofEqualizationtosuppo rtthe currentBoardinhearingappealsfromassessmentsa nd denialsofhomesteadexemptions.Thepurposeisto alleviate someofthestressonthecurrentBoardMembersand to maketheappealsprocessmoreefficient. Analysis:SeeBackground. FinancialImpact:N/A Alternatives:Donotapprove. Recommendation:Approve. Fundsare Availableinthe Following Accounts: AvailableintheTaxAssessor'sBudget. REVIEWEDANDAPPROVEDBY : Administrator. Cover Memo Item # 3 ClerkofCommission Cover Memo Item # 3 RESOLUTION RESOLUTION CREATING ONE ADDITIONAL COUNTY BOARD OF EQUALIZATION TO CONSIST OF THREE MEMBERS AND THREE ALTERNATES, FOR THE PURPOSE OF HEARING AND DETERMINING APPEALS FROM ASSESSMENTS AND DENIALS OF HOMESTEAD EXEMPTIONS. WHEREAS, there is established in each county of the State of Georgia a county board of equalization to consist of three members and three alternate members appointed by the grand jury of that county as required by Title 48, Chapter 5, Article 5, Part 2 of the Official Code of Georgia; and WHEREAS, O.C.G.A. § 48-5-311(a)(1) allows for those counties having more than 10,000 parcels of real property, the county governing authority, by appropriate resolution, adopted on or before November 1 of each year, may elect to have selected one additional county board of equalization for each 10,000 parcels of real property in the county or for any part of a number of parcels in the county exceeding 10,000 parcels; and. WHEREAS, Augusta-Richmond County has more than 10,000 parcels of real property and wishes to create an additional board of equalization consisting of three members and three alternate members appointed by the grand jury of Richmond County in the manner required by Title 48, Chapter 5, Article 5, Part 2 of the Official Code of Georgia; NOW THEREFORE THE AUGUSTA-RICHMOND COUNTY COMMISSION HEREBY RESOLVES that this resolution be adopted to create an additional board of Attachment number 1 Page 1 of 2 Item # 3 equalization consisting of three members and three alternate members appointed by the grand jury of Richmond County in the manner required by Title 48, Chapter 5, Article 5, Part 2 of the Official Code of Georgia. Adopted this _____ day of _____________, 2007. Augusta, Georgia also known as Augusta- Richmond County By: ____________________________________ As its Mayor Attest: __________________________________ Clerk of Commission Seal. Attachment number 1 Page 2 of 2 Item # 3 FinanceCommitteeMeeting 9/24/20072:00PM FundingforFireDepartmentFleetManagementBudget Department:Fire,ChiefHowardWillis caption2:MotiontoapprovefundingforFireDepartmentFleet ManagementBudgetfromFireDepartmentFundBalance . Background:TheAugustaFireDepartmenthasbeeninformedbyFi nance thatFleetManagementisrequestinganadditional $310,000.00fromtheFireDepartmenttocovermaint enance chargesfortheremainderoftheyear.Indiscussion withthe FleetManager,heexplainedthatthesechargesare directly relatedtotheadditionalpreventativemaintenance charges, increasesinpartscostandthenumberofadditiona lpartsthat arerequiredtomakerepairsduetotheincreasedc allvolume thatwehaveincurredduetoouremergencymedical first responseprogram,whichplacesadditionalcostont hebudget outsideofnormalfireandrescueresponse. Analysis:Thefleetmaintenanceandfuelbudgetissetbythe Fleet MaintenanceDepartmenteachyearandisincorporate dinto theFireDepartmentannualoperatingbudget.Thebu dget requestfor2007fromFleetManagementwasfor $435,230.00forfleetmaintenance.Wearenowinre ceiptof acommunicationfromtheFinanceDirectorstatingt hatwe needtotransferanadditional$310,710.00intoour fleet maintenancebudgettocovertheremainderofthe20 07 budgetyear.Wedonothavetheneededfundsinour current operatingbudgettocoverthesecharges.Wearerequ esting thattheneededfundingbemovedfromtheFireDepa rtment fundbalancetocovertheseadditionalcharges. FinancialImpact: WorkingwithFinanceDepartment’sanalystfortheF ire Department,wehavebeenabletoadjustthecurrent operatingbudgettoidentify$100,000.00thatcanb eusedfor thisneed.Whiletheseadjustmentswillpreventusf rom accomplishingsomeofourgoalsforthisyear,web elieve Cover Memo Item # 4 thatwecandothiswithoutreducingemergencyserv iceto ourcitizens.However,therearenofurtheradjustm entsthat canbemadethatwouldnotaffectouroperationall evels.The additional$210,700.00neededtofulfillthereques tofthe FleetMaintenanceDepartmentisonlyavailableint heFire Department’sfundbalance.Atthistime,thefundb alanceis at$2,277,911.00.Wefeelthattheimpactonthefu ndbalance forthisadditionalfundingisacceptableatthist ime. Alternatives:Nonerecommendedatthistime. Recommendation:Approvethetransferof$210,700.00fromtheFire Department'sfundbalancetothefleetmaintenanceb udgetto coveradditionalfundingneedsrequestedbytheFle et MaintenanceDepartment. Fundsare Availableinthe Following Accounts: AvailabeintheFireProtectionfundbalance REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 4 FinanceCommitteeMeeting 9/24/20072:00PM GardenCityRescueMission Department:ClerkofCommission caption2:MotiontoapprovearequestfromtheGardenCityRe scue Missionforanabatementof2007propertytaxesfor property at828FenwickStreet. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 5 Attachment number 1 Page 1 of 1 Item # 5 FinanceCommitteeMeeting 9/24/20072:00PM HaroldRhodes,Sr. Department:ClerkofCommission caption2:PresentationbyMr.HaroldE.Rhodes,Sr.regarding tax reliefonburnedbuilding. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 6 Attachment number 1 Page 1 of 1 Item # 6 FinanceCommitteeMeeting 9/24/20072:00PM LegalFees Department:ClerkofCommission caption2:ReportfromstaffregardinglegalfeesfortheMcEl murray caseandtheXMart.(RequestedbyCommissioner Williams) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 7 FinanceCommitteeMeeting 9/24/20072:00PM SAFEhomesofAugusta Department:ClerkofCommission caption2:ConsiderarequestfromSAFEhomesofAugustaforan abatementof2007propertytaxesforpropertyat90 4Merry Street. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 8 Attachment number 1 Page 1 of 11 Item # 8 Attachment number 1 Page 2 of 11 Item # 8 Attachment number 1 Page 3 of 11 Item # 8 Attachment number 1 Page 4 of 11 Item # 8 Attachment number 1 Page 5 of 11 Item # 8 Attachment number 1 Page 6 of 11 Item # 8 Attachment number 1 Page 7 of 11 Item # 8 Attachment number 1 Page 8 of 11 Item # 8 Attachment number 1 Page 9 of 11 Item # 8 Attachment number 1 Page 10 of 11 Item # 8 Attachment number 1 Page 11 of 11 Item # 8