HomeMy WebLinkAbout2007-01-09-Meeting Agenda
Finance Committee Meeting Committee Room- 1/9/2007- 3:15 PM
FINANCE
1. Abatement of taxes on Map and Parcel No: 040-0-075-
00-0.
Attachments
2. Abatement of taxes on Map and Parcel No: 046-2-154-
00-0.
Attachments
3. Consider a request from Alpha Phi Alpha Fraternity, Inc.
regarding city sponsorship through the purchase of tickets
for the 10th Annual Unity Breakfast.
Attachments
4. Approve accepting the Preserve America Grant in the
amount of $50,000 for the Wayfinding Plan, to be
administered by the Augusta Convention & Visitors
Bureau and amending the Augusta Convention & Visitors
Bureau professional services contract to reflect a name
change and modify the Tourism Grant Program.
Attachments
5. Consider a request from the Augusta Mini Theatre, Inc.
regarding a waiver of property tax on its land at 2546
Deans Bridge Road.
Attachments
6. Approve property insurance coverage for 2007 offered
through AFFILLIATED FM Insurance for a premium of
$227,906 on a $50,000 deductible policy.
Attachments
7. Authorize Historic Augusta, Inc. to prepare and submit a
2007 Historic Preservation Fund Grant application on
behalf of the city of Augusta in order to produce a series
of walking tour brochures for Downtown Augusta and
Olde Town.
Attachments
www.augustaga.gov
8. Motion to approve refund recommendations from the
Board of Assessors for 9 accounts.
Attachments
9. Consider a request from Ms. Kaye Foote regarding a
reimbursement of prior years homestead exemption.
Attachments
10. Consider a request from the Lucy Craft Laney Museum
of Black History regarding city sponsorship through the
purchase of tickets for the Lucy Craft Laney Heritage
Gala.
Attachments
11. Consider a request from Paine College regarding city
sponsorship through the purchase of tickets for the
Masked Ball 2007.
Attachments
12. Approve a request to refund the tax balance for property
known as Map 36-4, Parcel 168.
Attachments
13. Approve 1% disability retirement (non-work related)
under the 1977 Pension Plan for Mr. Robert Harrison.
Attachments
14. Approve 1% disability retirement (non-work related)
under the 1977 Pension Plan for Mr. Thomas Alley.
Attachments
15. Approve the acquisition of one compact 4x4 pickup truck
(lowest bid offer on bid 06-177) for the Utilities
Department-Administration/Engineering Division.
Attachments
Finance Committee Meeting
1/9/2007 3:15 PM
Abatement of taxes on Map and Parcel No: 040-0-075-00-0
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Abatement of taxes on Map and Parcel No: 040-0-075-00-0.
Background:See Analysis.
Analysis:As the delay in acceptance of this property in the Greenspace
program was partly due to the lack of progress on this issue
in the Augusta Government, it is my recommendation to
abate the taxes for 2005, 2006, and in future years as
Augusta, Georgia is the owner of the subject property.
Consideration obtained by Augusta here is an increase in the
area it has dedicated to Greenspace.
Financial Impact:Total abated is not $7,889.69 since the deed if dedication was
accepted by Augusta on June 27, 2006, taxes should have
been in Augusta’s name for one-half of the year 2006.
Therefore the total cost abatement is only for all of 2005 and
one-half of 2006, to wit: $3,623.62 for 2005 and $2,133.03
for 2006 respectively totaling $4,766.65.
Alternatives:None.
Recommendation:Abate 2005 and 2006 taxes.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Clerk of Commission
Finance Committee Meeting
1/9/2007 3:15 PM
Abatement of taxes on Map and Parcel No: 046-2-154-00-0
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Abatement of taxes on Map and Parcel No: 046-2-154-00-0.
Background:See Analysis.
Analysis:As the delay in acceptance of this property in the Greenspace
program was partly due to the lack of progress on this issue
in the Augusta Government, it is my recommendation to
abate the taxes for 2005, 2006, and in future years as
Augusta, Georgia is the owner of the subject property.
Consideration obtained by Augusta here is an increase in the
area it has dedicated to Greenspace.
Financial Impact:The total cost abatement is only for all of 2006 and one-half
of 2005, to wit: $660.28 for 2005 and $758.23 for 2006
respectively totaling $1,418.51.
Alternatives:None.
Recommendation:Abate 2005 and 2006 taxes.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Clerk of Commission
Finance Committee Meeting
1/9/2007 3:15 PM
Alpha Phi Alpha Fraternity Inc.
Department:Clerk of Commission
Caption:Consider a request from Alpha Phi Alpha Fraternity, Inc.
regarding city sponsorship through the purchase of tickets for
the 10th Annual Unity Breakfast.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Finance Committee Meeting
1/9/2007 3:15 PM
Augusta Convention and Visitors Bureau
Department:Clerk of Commission
Caption:Approve accepting the Preserve America Grant in the
amount of $50,000 for the Wayfinding Plan, to be
administered by the Augusta Convention & Visitors Bureau
and amending the Augusta Convention & Visitors Bureau
professional services contract to reflect a name change and
modify the Tourism Grant Program.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Finance Committee Meeting
1/9/2007 3:15 PM
Augusta Mini Theatre Taxes
Department:Clerk of Commission
Caption:Consider a request from the Augusta Mini Theatre, Inc.
regarding a waiver of property tax on its land at 2546 Deans
Bridge Road.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Finance Committee Meeting
1/9/2007 3:15 PM
Continue Purchase of Commercial Property Insurance
Department:Finance / Risk Management Division
Caption:Approve property insurance coverage for 2007 offered
through AFFILLIATED FM Insurance for a premium of
$227,906 on a $50,000 deductible policy.
Background:Dawson & Taylor Insurance Agency seeks annual quotes
from the insurance market for coverage on buildings and
contents. Quotes are obtained from only carriers with an A or
better rating. Quotes have been received for the 2007
calendar year. AFFILLIATED FM Insurance is low bidder
and is providing greater coverage for the exposure. The
premium quote from this carrier, who is also our current
carrier, is $230,406 (this includes $7,500 for an annual
engineering fee) for $50,000 deductible policy. Bid is for
blanket limit of $396,278,505 in property value.
Analysis:Policy and premium comparison for commercial property
insurance coverage for 2007: See attached chart
Financial Impact:Premium for 2007 is $230,406for current property values of
$396,278,505.
Alternatives:1. Drop coverage and retain risk 2. Reduce premium by only
insuring those property representing the largest losses should
an event damage these structures (Municipal Building, Law
Enforcement Center, RCCI, etc.)
Recommendation:Approve insurance coverage for 2007 with AFFILLIATED
FM Insurance with a $50,000 deductible for premium of
$230,406. Effective date of coverage is February 1, 2007.
Funds are
Available in the
Following
Accounts:611 015212 52.31110 Risk Management
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
ATTACHMENT
AGENDA ITEM _____________
COMMERCIAL PROPERTY INSURANCE COVERAGE FOR 2007
POLICY & PREMIUM COMPARISON
All risks of direct physical loss or damage, as defined in policies on Real Property, Personal Property, including the
Extensions of Coverage per property schedule
QUOTES FOR $50,000 DEDUCTIBLE:
Insurance Company Coverage Deductible Premium Quote
1 AFFILIATED FM INSURANCE 396,278,505 50,000 230,406
Incl $7500 Engineering Fee
2 GREAT AMERICAN 396,278,505 50,000 233,093
3 TRAVELERS INSURANCE Declined to Quote NA NA
QUOTES FOR $100,000 DEDUCTIBLE:
Insurance Company Coverage Deductible Premium Quote
1. AFFILIATED FM INSURANCE 396,278,505 100,000 $220,024
Incl $7500 Engineering Fee
2. GREAT AMERICAN 396,278,505 100,000 214,685
3. TRAVELERS 396,278,505 100,000 277,395
4. CHUBB 250,000,000 100,000 $271,230
All risks and Terrorism are included in the above quotes; other major coverage’s with sub limits under the policies are
as follows:
ADDITIONAL COVERAGE: AFFILIATED GREAT AMERICAN TRAVELERS
Flood 100,000,000 25,000,000 25,000,000
100,000 Ded 100,000 Ded 100,000 Ded
Earth movement 100,000,000 10,000,000 25,000,000
100,000 Ded 100,000 Ded 100,000 Ded
Boiler & Machinery Policy Limit 25,000,000 25,000,000
Extra Expense 5,000,000 Not Covered Not Covered
Electronic Data Processing 4,000,000 4,000,000 4,000,000
Voting Machines 1,600,000 1,600,000 Actual Cash Value
$10,000 Deductible Replacement Cost Replacement cost
Valuable Papers 2,000,000 2,000,000 1,000,000
NOTE: Quotes obtained by current insurance agent, Mike Taylor, Jr. of Dawson, Taylor & Company
Risk Mgt 12/14/2006
Finance Committee Meeting
1/9/2007 3:15 PM
Historic Augusta
Department:Clerk of Commission
Caption:Authorize Historic Augusta, Inc. to prepare and submit a
2007 Historic Preservation Fund Grant application on behalf
of the city of Augusta in order to produce a series of walking
tour brochures for Downtown Augusta and Olde Town.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Finance Committee Meeting
1/9/2007 3:15 PM
January 2007 Refunds
Department:Tax Assessor - Calvin Hicks, Chief Appraiser
Caption:Motion to approve refund recommendations from the Board
of Assessors for 9 accounts.
Background:See attachment
Analysis:See attachment
Financial Impact:See attachment
Alternatives:None
Recommendation:See attachment
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Attachment page 1 of 3
REFUNDS
Michelle L. Migone
Map 12-2, Parcel 53
The legal description was omitted on the transfer deed for property purchased in 2003. We
contacted the attorney’s office and the deed was corrected in 2006. We processed the
ownership change and posted the homestead exemption for 2004-2006.
Grant refund for 2004 and 2005 in the total amount of $736.58 (State $5.00; County $236.22;
School $495.36).
PCS Nitrogen and Air/Gas Carbonics
Acct. # 2042063
Refund Request – Tax Years 2003, 2004, 2005
Basis of Refund – Economic class life
Year 2003 – Return was filed March 23, 2003 and accepted as submitted.
Year 2004 – Return was filed March 22, 2004 and accepted as submitted.
Year 2005 – Return was filed March 28, 2005.
Valuation notice sent May 26, 2005 (no appeal filed)
Year 2006 – Return was filed March 23, 2006
Valuation notice sent May 24, 2006.
Appeal filed June 20, 2006
Field checked July 11, 2006
Account was denied and certified to the BOE, October 10, 2006.
Postponed until November 9, 2006 due to the appellant submitting additional
information (referred back to the BOA)
Class life of the machinery and equipment was changed due to the additional
information. (BOA approved November 13, 2006)
Machinery and equipment had been placed in Group III (13 years or more) for years. After
additional information was submitted, we agree the machinery and equipment should be placed
in Group II (8-12 years).
Date original taxes paid are as follows:
Year 2005 – October 3, 2005
Year 2004 – September 21, 2004
Year 2003 – November 17, 2003
Grant refund for 2003, 2004 & 2005 in the total amount of $135,488.59 (State $1,158.86;
County $41,930.54; School $135,488.59) as follows:
Year 2005 Refund - $45,386.93
Year 2004 Refund - $47,802.59
Year 2003 Refund - $42,299.07
Attachment page 2 of 3
Tracy Bryant
Map 206, Parcel 11.05
Mobile home was incorrectly being taxed as both real estate and personal property for tax years
2004 and 2005. Mobile home was deleted from real estate and added to personal property in
November, 2006.
Grant refund for 2004 and 2005 in the total amount of $418.59.
Helen May Mays
Map 83, Parcel 29.01
Mobile home was incorrectly classified as a stick-built home. Value was changed for 2004 and
2005 to correct classification error.
Grant refund for 2004 and 2005 in the total amount $2,188.67 (State $17.39; County $803.32;
School $1,362.96).
Eric J. Sterett
Map 97-4, Parcel 65
We did not receive the application for an Enterprise Zone exemption until November, 2006.
Exemption should have started in 2005.
Grant refund for 2005 in the amount of $207.36.
Bonnie Ruben
Map 37-3, Parcel 147
Map 47-1, Parcel 46
The Board of Equalization recommended a review of the parcels due to a 2005 appeal, resulting
in the correction of data and a decrease in value.
Grant refund for 2005 in the amount of $2,428.14 (State $17.49; County $528.99; School
$1,309.35; Urban $572.31).
William Clemons
Map 272, Parcel 170
Taxpayer contacted our office and requested review of improvement data. Corrected square
footage of residence for 2004.
Grant refund in the amount of $420.20
Paris Wilson, Jr.
Map 27-3, Parcel 82
Taxpayer contacted our office and requested change of improvement status. House was
damaged due to fire and considered unlivable for 2005.
Attachment page 3 of 3
Grant refund for 2005 in the amount of $418.08
Textron, Inc.
Map 135, Parcel 1.02
Map 135, Parcel 1.03
Based on a 2004 appeal the parcels were reviewed and square footage for improvements was
corrected, resulting in lower values.
Grant refund for 2004 and 2005 in the total amount of $25,293.83 (State $208.18; County
$7,937.05; School $17,148.59).
Finance Committee Meeting
1/9/2007 3:15 PM
Kaye Foote
Department:Clerk of Commission
Caption:Consider a request from Ms. Kaye Foote regarding a
reimbursement of prior years homestead exemption.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Finance Committee Meeting
1/9/2007 3:15 PM
Lucy Craft Laney Heritage Gala
Department:Clerk of Commission
Caption:Consider a request from the Lucy Craft Laney Museum of
Black History regarding city sponsorship through the
purchase of tickets for the Lucy Craft Laney Heritage Gala.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Finance Committee Meeting
1/9/2007 3:15 PM
Paine College Masked Ball
Department:Clerk of Commission
Caption:Consider a request from Paine College regarding city
sponsorship through the purchase of tickets for the Masked
Ball 2007.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Finance Committee Meeting
1/9/2007 3:15 PM
Request to refund tax balance for property known as Map 36-4, parcel 168
Department:Tax Commissioner's Office - North Williamson, Chief
Deputy Tax Commissioner
Caption:Approve a request to refund the tax balance for property
known as Map 36-4, Parcel 168.
Background:The City acquired this property on December 15, 2006. The
taxes had already been paid, and the pro rata share of the
taxes due by the City is $98.43. Since the tax bill had already
been paid prior to the acquisition by the City, there should be
a refund paid to the Seller in the amount indicated above.
Analysis:N/A
Financial Impact:$98.43
Alternatives:None
Recommendation:Refund the indicated amount.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Finance Committee Meeting
1/9/2007 3:15 PM
Robert Harrison Retirement
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Approve 1% disability retirement (non-work related) under
the 1977 Pension Plan for Mr. Robert Harrison.
Background:According to the 1977 Pension Plan, if an employee is totally
and permanently disabled after five years of Credited
Service, he or she may receive a monthly benefit equal to 1%
of Average Earnings multiplied by years of Credited Service,
reduced by any Workers’ Compensation payments. These
benefits are payable upon Commission approval. Mr.
Harrison is currently litigating his claim for Workers’
Compensation benefits.
Analysis:Mr. Harrison (56 years of age) was employed by the
Richmond County Sheriff’s Department from December 18,
1979 until _______________.
Financial Impact:Pension funds are available to pay Mr. Harrison non-work
related retirement benefits. Mr. Harrison has contributed 4%
of his salary towards his retirement since December 1979.
Alternatives:Do not approve 1% disability retirement under the 1977
Pension Plan and deny work-related retirement under the
1977 Pension Plan.
Recommendation:Approve 1% disability (non-work related) retirement and
deny work-related disability under the 1977 Pension Plan, as
previously discussed in legal session.
Funds are
Available in the
Following
Accounts:
1977 Pension Plan.
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Finance Committee Meeting
1/9/2007 3:15 PM
Thomas Alley Retirement
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Approve 1% disability retirement (non-work related) under
the 1977 Pension Plan for Mr. Thomas Alley.
Background:According to the 1977 Pension Plan, if an employee is totally
and permanently disabled after five years of Credited
Service, he or she may receive a monthly benefit equal to 1%
of Average Earnings multiplied by years of Credited Service,
reduced by any Workers’ Compensation payments. These
benefits are payable upon Commission approval.
Analysis:Mr. Alley (60 years of age) has been employed by the
Richmond County Sheriff’s Department since October 20,
1996.
Financial Impact:Pension funds are available to pay Mr. Alley non-work
related retirement benefits. Mr. Harrison has contributed 4%
of his salary towards his retirement since October 1996.
Alternatives:Do not approve 1% disability retirement under the 1977
Pension Plan and deny work-related retirement under the
1977 Pension Plan.
Recommendation:Approve 1% disability (non-work related) retirement and
deny work-related disability under the 1977 Pension Plan, as
previously discussed in legal session.
Funds are
Available in the
Following
Accounts:
1977 Pension Plan.
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Finance Committee Meeting
1/9/2007 3:15 PM
Utilities- Ranger 4X4
Department:Finance Department-Fleet Management-Ron Crowden, Fleet
Manager
Caption:Approve the acquisition of one compact 4x4 pickup truck
(lowest bid offer on bid 06-177) for the Utilities Department-
Administration/Engineering Division.
Background:On May 16, 2006, the Commission approved the acquisition
of one compact 4x4 pickup truck for use by the Utilities
Department-Administration/Engineering Division for a new
field inspector position, the approval letter is attached for
review. This request was submitted and subsequently
approved just prior to Ford Manufacturing announcing their
order cut of dates. By the time we submitted our order to
Bobby Jones Ford and they, in turn, submitted their order,
Ford had cut off the orders for the Ranger pick up trucks. The
vendor, Bobby Jones Ford, attempted to inquire other
dealerships to see if the truck might be available “on the lot”.
Fleet Management was notified of these actions. According
to a recent conversation with Bobby Jones Ford, the
requested compact pickup truck was not available at any of
their affiliates. Fleet Management has since sent out a new
RFP for the vehicle and has received the new pricing. The
original purchase order has been cancelled and we are
requesting the Commission approve or re-approve the
purchase.
Analysis:Fleet Management submitted a request for bids through the
Procurement Department utilizing the Demand Star
electronic bid system which offers nationwide bid coverage.
The Procurement Department received quotes back from two
(2) vendors for the compact pickup truck. Originally, Legacy
Ford of McDonough, Georgia, submitted the lowest bid but
Bobby Jones Ford opted to utilize the Local Vendor
Preference clause of the bid contract which allows them to
match the lowest non-resident bid. That being the case,
Bobby Jones Ford of Augusta, Georgia, will be awarded the
lowest bid. The following was the results of the bid packages
received: (1) Bobby Jones Ford (original price-$ 17,356.00,
(2) Legacy Ford-$ 16,782.00 Bobby Jones Ford – LVP $
16,356.00 MATCHED LOWEST BID
Financial Impact:The 4x4 compact pickup truck will be purchased for a total
cost of $16,782.00 utilizing the capital account.
Alternatives:1.Approve the request for acquisition of the compact pickup
truck to the lowest bidder, Bobby Jones Ford of Augusta,
Georgia. 2.Do not approve the request.
Recommendation:Approve the acquisition of one compact 4x4 pickup truck
(lowest bid offer on bid offer 06-177) for the Utilities
Department-Administration/Engineering Division.
Funds are
Available in the
Following
Accounts:
506-04-3110.54-22210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
Legacy Ford
413 Industrial Blvd
McDonough, GA
30253
Allan Vigil Ford
6790 Mt. Zion Blvd.
Morrow, GA 30260
Bobby Jones
P. O. Box 15398
Augusta, GA
Brand FORD FORD
Model RANGER RANGER
5.01 Compact P/U Truck 12,258.00$ 13,178.00$
5.02 Compact P/U Truck 15,392.00$ 16,345.00$
6.00 Outfitter's Specialty
6.01 Fire Extinguisher 75.00$ 38.00$
6.02 Outlet receptacle 45.00$ 43.00$
6.03 Bedliner 325.00$ 265.00$
6.04 Tool Box 300.00$ 220.00$
6.05 Trailer Hitch 250.00$ 175.00$
6.06 Trailer Wiring 75.00$ 30.00$
6.07 Trailer Ball 30.00$ 10.00$
6.08 Window Tint 150.00$ 90.00$
6.09 Safety Cone Holder 66.00$ 91.00$
6.10 Safety Cones 125.00$ 98.00$
7.0 Alert Warning System
7.01 Backup alarm 105.00$ 40.00$
7.02 Dual Strobe Light 310.00$ 260.00$
Delivery Date 45 - 60 DAYS 90 - 120 DAYS
Bid Item #06-177
Compact Pickup Truck with Accessories
Augusta Fleet Department
Bid Due: Friday, October 20, 2006 @ 11:00 a.m.
Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Friday, October 20, 2006.
Bid Item #06-176 Full Size Vans with Accessories for Augusta Fleet Department
Bid Item #06-177 Compact Pickup Truck with Accessories for Augusta Fleet Department
Bid Item #06-178 6,000 GVW Pickup Truck with Accessories for Augusta Fleet Department
BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30911
706-821-2422
BID documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene Street – Room 605,
Augusta, GA 30911. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement
Department. All questions must be submitted in writing to the office of the Procurement Department by Fax at 706-821-
2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid
preference on an eligible local project, the certification statement as a local bidder and all supporting documents must
be submitted to the Procurement Department with your bonafide bid package.
It is the wish of the Owner that minority businesses are given the opportunity to BID on the various parts of the work. This
desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The
Owner supports a healthy free market system that seeks to include responsible businesses and provide ample opportunity for
business growth and development.
No BID may be withdrawn for a period of 30 days after time has been called on the date of opening.
Bidders will please note that the number of copies requested; all supporting documents including financial statements and
references and such other attachments that may be required by the bid invitation are material conditions of the bid. Any package
found incomplete or submitted late shall be rejected by the Procurement Office. Any bidder allegedly contending that he/she
has been improperly disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the
appropriate committee of the Augusta commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned
Businesses. For more information about this program contact the Office of the Disadvantage Business Enterprise at 706-821-
2406.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 21, 28, October 5, 12, 2006
Augusta Focus September 28, 2006
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Management
Yvonne Gentry DBE Coordinator
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Member Name City of Augusta, GA
Bid Number ITB-06-177-0-2006/PJM
Bid Name Compact Pickup Truck with Accessories
Supplier Name City State Phone Fax
Government Sales Garland TX 2142151028 9726592303
Legacy Ford Inc. McDonough GA 7709142800 7709142635
Mike Albert Leasing Inc Cincinatti OH 5135542878 5139562878
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Disadvantaged Business Enterprise
Yvonne Gentry
DBE Coordinator
Disadvantaged Business Enterprise Department
501 Greene Street – Suite 304 - Augusta, GA 30901
(706) 821-2406 – Fax (706) 821-4228
WWW.AUGUSTAGA.GOV
TO: Ron Crowden
Director, Fleet Management Department
Geri Sams
Director, Procurement Department
FROM: Yvonne Gentry, Coordinator
Disadvantaged Business Enterprise Department
SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL
Bid Item Bid Item Bid Item Bid Item ####06060606----111177 Compact Pickup Truck with Accessories77 Compact Pickup Truck with Accessories77 Compact Pickup Truck with Accessories77 Compact Pickup Truck with Accessories
DATE: December 18, 2006
This memo is to transmit the review and concurrence of the recommended DBE
Utilization goal of 100 % for the above referenced project. The procurement
opportunities are direct purchases from manufacturers sales representative with no sub-
contracting or second tier opportunities. The goal-setting methodology considered the
following factors based on good faith efforts of the contractor:
• The project’s total estimated cost is $$$$16,16,16,16,782782782782.00
• There is 0% value of the scope of work where minority/women minority/women minority/women minority/women
businesses businesses businesses businesses availability exists.
• There is 0% value of the scope of work where small businesses small businesses small businesses small businesses
availability exists.
• There is 100% ($16,782.00) value of the scope where local businesses local businesses local businesses local businesses
availability exists.
The contractor must prepare their proposed DBE Utilization Form submittal based on
the total dollar value of their base bid. No further adjustments should be made.
The above recommendation is based on information provided at the time of review.
If you have any questions, please feel free to contact me at (706) 821-2406.
YG:glw