HomeMy WebLinkAbout2006-11-27-Meeting Agendawww.augustaga.gov
Finance Committee Meeting Committee Room- 11/27/2006- 1:20 PM
FINANCE
1. Approve the replacement of one compact pick-up truck
for Utilities-Customer Service for $13,684, low bid offer
on Bid Item 06-177.
Attachments
2. Request to consider abatement of tax balances on two
parcels of property acquired by the City.
Attachments
Finance Committee Meeting
11/27/2006 1:20 PM
Customer Service Ranger
Department:Finance, Fleet Management, Ron Crowden, Fleet Manager
Caption:Approve the replacement of one compact pick-up truck for
Utilities-Customer Service for $13,684, low bid offer on Bid
Item 06-177.
Background:The Augusta Utilities Department – Customer Service
Division is requesting to purchase a Compact Pick-Up truck
to replace a Ranger Pick Up truck that has “blown” an
engine. The vehicle to be replaced is used by a meter reader,
is a 1998 Ford Ranger with 121,868 miles on it. An
evaluation sheet is attached for review. This vehicle had
previously been evaluated for the 2007 budget – Capital
Outlay and met replacement criteria for replacement in 2007.
Analysis:Fleet Management submitted a request for bids through the
Procurement Department utilizing the Demand Star
electronic bid system which offers nationwide bid coverage.
The Procurement Department received quotes back from two
venders; Legacy Ford = $13,648.00 and Bobby Jones Ford =
$14,184.00 (See attached tab sheet). The Bobby Jones Ford
bid is within the 5% range of the “Local Vender Preference”
policy so if this request is approved for purchase, Bobby
Jones Ford will be invited to match Legacy Ford’s bid
Financial Impact:The unit will be purchased for 13,648.00 from the Utilities
capital account (Enterprise Funds).
Alternatives:1.Disapprove the purchase. 2.Approve the purchase from
Legacy Ford 3.Approve the purchase from Bobby Jones Ford
contingent on Bobby Jones Ford matching the low price
offered by Legacy Ford.
Recommendation:
Approve the purchase of one compact pick-up truck for
$13,648.00 (lowest bid offer on bid item 06-177) offering the
local vender preference option to Bobby Jones Ford.
Funds are
Available in the
Following
Accounts:
506-04-3210/54.22210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
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Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Friday, October 20, 2006.
Bid Item #06-176 Full Size Vans with Accessories for Augusta Fleet Department
Bid Item #06-177 Compact Pickup Truck with Accessories for Augusta Fleet Department
Bid Item #06-178 6,000 GVW Pickup Truck with Accessories for Augusta Fleet Department
BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30911
706-821-2422
BID documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene Street – Room 605,
Augusta, GA 30911. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement
Department. All questions must be submitted in writing to the office of the Procurement Department by Fax at 706-821-
2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid
preference on an eligible local project, the certification statement as a local bidder and all supporting documents must
be submitted to the Procurement Department with your bonafide bid package.
It is the wish of the Owner that minority businesses are given the opportunity to BID on the various parts of the work. This
desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The
Owner supports a healthy free market system that seeks to include responsible businesses and provide ample opportunity for
business growth and development.
No BID may be withdrawn for a period of 30 days after time has been called on the date of opening.
Bidders will please note that the number of copies requested; all supporting documents including financial statements and
references and such other attachments that may be required by the bid invitation are material conditions of the bid. Any package
found incomplete or submitted late shall be rejected by the Procurement Office. Any bidder allegedly contending that he/she
has been improperly disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the
appropriate committee of the Augusta commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned
Businesses. For more information about this program contact the Office of the Disadvantage Business Enterprise at 706-821-
2406.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 21, 28, October 5, 12, 2006
Augusta Focus September 28, 2006
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Management
Yvonne Gentry DBE Coordinator
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Onvia DemandStar
Member Name City of Augusta, GA
Bid Number ITB-06-177-0-2006/PJM
Bid Name Compact Pickup Truck with Accessories
Supplier Name City State Phone Fax
Government Sales Garland TX 2142151028 9726592303
Legacy Ford Inc. McDonough GA 7709142800 7709142635
Mike Albert Leasing Inc Cincinatti OH 5135542878 5139562878
Page 1 of 1
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Disadvantaged Business Enterprise
Yvonne Gentry
DBE Coordinator
Disadvantaged Business Enterprise Department
501 Greene Street – Suite 304 - Augusta, GA 30901
(706) 821-4206 – Fax (706) 821-4228
WWW.AUGUSTAGA.GOV
TO: Geri Sams
Director, Procurement Department
Ron Crowden
Director, Fleet Management Department
FROM: Yvonne Gentry, Coordinator
Disadvantaged Business Enterprise Department
SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL
Bid ItemBid ItemBid ItemBid Item ####06060606----177 177 177 177 –––– Compact Pickup Truck with Accessories Compact Pickup Truck with Accessories Compact Pickup Truck with Accessories Compact Pickup Truck with Accessories
DATE: November 10, 2006
This memo is to transmit the review and concurrence of the recommended DBE
Utilization goal of 0% for the above referenced project. The procurement opportunities
are direct purchases from manufactures sales representative with no sub-contracting or
second tier opportunities. The goal-setting methodology considered the following
factors based on good faith efforts of the contractor:
• The project’s total estimated cost is $$$$13,64813,64813,64813,648.00.00.00.00.
• There is 0% value of the scope of work where minority/women minority/women minority/women minority/women
businesses businesses businesses businesses availability exists.
• There is 0% value of the scope of work where small businesses small businesses small businesses small businesses
availability exists.
• There is 100% ($13,648) value of the scope where local businesses local businesses local businesses local businesses
availability exists.
The contractor must prepare their proposed DBE Utilization Form submittal based on
the total dollar value of their base bid. No further adjustments should be made.
The above recommendation is based on information provided at the time of review.
If you have any questions, please feel free to contact me at (706) 821-2406.
YG:glw
Finance Committee Meeting
11/27/2006 1:20 PM
Request to abate tax balance on Map 46-1, Parcels 10.01 and 10.04
Department:Tax Commissioner's Office - North Williamson, Chief
Deputy Tax Commissioner
Caption:Request to consider abatement of tax balances on two parcels
of property acquired by the City.
Background:The City acquired a portion of the above tracts of land for
right of ways. Therefore, the taxes on the portions of land
acquired were prorated and the City share was as follows:
Parcel 10.01 $274.12 Parcel 10.04 $122.84
Analysis:N/A
Financial Impact:$396.96
Alternatives:None
Recommendation:Abate the amounts indicated.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission