HomeMy WebLinkAbout2006-07-10-Meeting Agendawww.augustaga.gov
Finance Committee Meeting Committee Room- 7/10/2006- 2:30 PM
FINANCE
1. Approve actuarial study by Georgia Municipal Employees
Benefit System of the proposed 1977 and 1998 Pension
Plan changes. (Referred from June 13 Pension Committee
meeting)
Attachments
2. Approve the replacement of one airport security sedan for
$19,982.60 from Bobby Jones Ford of Augusta (Lowest
bid offer on bid 05-159).
Attachments
3. Consider proposed Environmental Health Services Fee
Schedule for the Richmond County Health Department.
Attachments
4. Approve 2006 Proposed Internal Audit Schedule.
(Referred from June 13 Pension & Audit Committee
meeting)
Attachments
5. Consider a request from the Dozier Family LTD
Partnership regarding the purchase of city property parcel
# 036-1-026-00-0.
Attachments
6. Approve Resolution to waive Performance Audit.
Attachments
7. Consider a request from Mr. Willis Irvin, Jr. to discuss
statue of Willis Irvin, Architect, books for Afghanistan,
"best use" of Break-Away Islands and movie of book The
Point of the Arrow.
Attachments
Finance Committee Meeting
7/10/2006 2:30 PM
Actuarial Study
Department:Clerk of Commission
Caption:Approve actuarial study by Georgia Municipal Employees
Benefit System of the proposed 1977 and 1998 Pension Plan
changes. (Referred from June 13 Pension Committee
meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Finance Committee Meeting
7/10/2006 2:30 PM
Airport Sedan
Department:Finance Department, Fleet Management, Ron Crowden-Fleet
Manager
Caption:Approve the replacement of one airport security sedan for
$19,982.60 from Bobby Jones Ford of Augusta (Lowest bid
offer on bid 05-159).
Background:Augusta Regional Airport currently has two vehicles
dedicated to Airport Security, a pick up truck and one 1996
Crown Victoria with 127,575 miles (asset number: 960347).
The Director of Augusta Regional Airport anticipated the
replacement of this vehicle in 2005 and submitted it as part
of his 2006 Capital budget. The item was presented to and
approved by the Aviation Commission on May 24, 2006.
Airport security consists of 11 Marshal’s Deputies providing
security 24 hours a day, 7 days a week. The Marshal’s
Department currently supplements airport vehicles with two
additional sedans assigned to the Marshal’s Department.
Analysis:Bobby Jones Ford was the lowest bidder on Bid Item 05-159
for the Marshal’s vehicle at $19,983.00, tab sheet is attached
for review.
Financial Impact:The total payment will total $$19,983.00 for the vehicle.
Funding was budgeted in the airports capital outlay account.
Alternatives:1. Approve the award to the lowest bidder, Bobby Jones ford
of Augusta, Georgia. 2. Do not approve the request.
Recommendation:Approve the replacement of one security sedan for Augusta
Regional Airport at Bush Field for $19,983.00 from Bobby
Jones Ford of Augusta, Georgia (Lowest bid offer on bid 05-
159).
Funds are
Available in the
Following
Accounts:
551-08-1208/54.22210
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
2005 P71 CROWN VICTORIA POLICE VEHICLES
BID 05-159 Allan Vigil Bobby Jones Legacy
Ford Ford Ford
Delivery Date 120 Days 120 Days 120 Days
5.01 Administrative Package $22,092.00 $22,091.00 $22,092.00
5.02 Civil Package $22,692.00 $22,867.00 $22,597.00
5.03 Fugitive Package $22,984.00 $22,947.00 $22,994.00
5.04 Marshal Package $24,193.00 $24,151.00 $24,238.00
5.05 Patrol Package $25,181.00 $25,061.00 $25,286.00
5.06 Traffic Package $24,933.00 $24,908.00 $25,038.00
6.00 OUTFITTER'S SPECIALTY ITEMS
6.01 Top Bar Light LL288000 1,547.00 1,495.00 1,547.00
6.02 6 outlet 80 Watt Power Supply 275.00 160.00 280.00
6.03 6 outlet 90 Watt Power Supply 157.00 160.00 160.00
6.04 Pro Copper Console 256.00 263.00 260.00
6.05 6 Switch Control Center 114.00 69.00 115.00
6.06 Outlet Receptical-3 Plug 35.00 25.00 35.00
6.07 2 Toggle Switches 31.00 10.00 31.00
6.08 Floor Mats-Kraco 27.00 40.00 27.00
6.09 Jumper Cable Connection 125.00 100.00 125.00
6.10 Head Light Wig-Wag 69.00 45.00 69.00
6.11 Tail Light Wig Wag 102.00 90.00 102.00
6.12 Corner Lighting 345.00 325.00 350.00
6.13 Dual LED Dash Light 280.00 254.00 285.00
6.14 Triple LED Rear Deck Light 302.00 298.00 310.00
6.15 Siren Controller 216.00 208.00 216.00
6.16 Siren Speaker 142.00 153.00 142.00
6.17 Battery Charger 320.00 290.00 330.00
6.18 Setina #10 Partition 425.00 424.00 435.00
6.19 F/L Extention Plate W/ Toe Kick 10.00 20.00 10.00
6.20 Rear Door Panels 115.00 118.00 115.00
6.21 Plastic Rear Seat 320.00 295.00 325.00
6.22 Floor Pan 168.00 138.00 168.00
6.23 Shotgun Mount-Electric W/ Lock 227.00 285.00 230.00
6.24 Shotgun Mount-Trunk 30.00 35.00 30.00
6.25 #35 Window Tint Film 165.00 110.00 165.00
6.26 Fire Extinguisher 47.00 35.00 47.00
6.27 Fire Supression System 2,350.00 2,225.00 2,175.00
FOR ALL DEPARTMENTS-2006 P71 POLICE AUTOMOBILE-BID OPENING NOVEMBER 2 @ 11:00
2006 P71 CROWN VICTORIA POLICE VEHICLES
BID 05-159 Allan Vigil Bobby Jones Legacy Bobby Jones
Ford Ford Ford Ford
Delivery Date 120 Days 120 Days 120 Days
5.01 Administrative Package $22,092.00 $22,091.00 $22,092.00 5.01 $22,091.00
5.02 Civil Package $22,692.00 $22,867.00 $22,597.00
5.03 Fugitive Package $22,984.00 $22,947.00 $22,994.00
5.04 Marshal Package $24,193.00 $24,151.00 $24,238.00
5.05 Patrol Package $25,181.00 $25,061.00 $25,286.00
5.06 Traffic Package $24,933.00 $24,908.00 $25,038.00
Less Emergency
6.00 OUTFITTER'S SPECIALTY ITEMS Equipment
6.01 Top Bar Light LL288000 1,547.00 1,495.00 1,547.00
6.02 6 outlet 80 Watt Power Supply 275.00 160.00 280.00
6.03 6 outlet 90 Watt Power Supply 157.00 160.00 160.00 6.03 -160.00
6.04 Pro Copper Console 256.00 263.00 260.00
6.05 6 Switch Control Center 114.00 71.00 115.00 6.05 -71.00
6.06 Outlet Receptical-3 Plug 35.00 25.00 35.00
6.07 2 Toggle Switches 31.00 10.00 31.00 6.07 -10.00
6.08 Floor Mats-Kraco 27.00 40.00 27.00 6.08 -40.00
6.09 Jumper Cable Connection 125.00 100.00 125.00
6.10 Head Light Wig-Wag 69.00 45.00 69.00
6.11 Tail Light Wig Wag 102.00 90.00 102.00 6.11 -90.00
6.12 Corner Lighting 345.00 325.00 350.00
6.13 Dual LED Dash Light 280.00 254.00 285.00 6.13 -254.00
6.14 Triple LED Rear Deck Light 302.00 298.00 310.00 6.14 -298.00
6.15 Siren Controller 216.00 208.00 216.00 6.15 -208.00
6.16 Siren Speaker 142.00 154.00 142.00 6.16 -154.00
6.17 Battery Charger 320.00 290.00 330.00 6.17 -290.00
6.18 Setina #10 Partition 425.00 424.00 435.00
6.19 F/L Extention Plate W/ Toe Kick 10.00 20.00 10.00
6.20 Rear Door Panels 115.00 118.00 115.00
6.21 Plastic Rear Seat 320.00 295.00 325.00
6.22 Floor Pan 168.00 138.00 168.00 6.22 -138.00
6.23 Shotgun Mount-Electric W/ Lock 227.00 285.00 230.00 6.23 -285.00
6.24 Shotgun Mount-Trunk 30.00 35.00 30.00
6.25 #35 Window Tint Film 165.00 110.00 165.00 6.25 -110.00
6.26 Fire Extinguisher 47.00 35.00 47.00
6.27 Fire Supression System 2,350.00 2,225.00 2,175.00
Total $19,983.00
FOR ALL DEPARTMENTS-2006 P71 POLICE AUTOMOBILE-BID OPENING NOVEMBER 2 @ 11:00
Finance Committee Meeting
7/10/2006 2:30 PM
Health Department Fee Schedule
Department:Clerk of Commission
Caption:Consider proposed Environmental Health Services Fee
Schedule for the Richmond County Health Department.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Finance Committee Meeting
7/10/2006 2:30 PM
Internal Audit Schedule
Department:Clerk of Commission
Caption:Approve 2006 Proposed Internal Audit Schedule. (Referred
from June 13 Pension & Audit Committee meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Finance Committee Meeting
7/10/2006 2:30 PM
Purchase of City Property
Department:Clerk of Commission
Caption:Consider a request from the Dozier Family LTD Partnership
regarding the purchase of city property parcel # 036-1-026-
00-0.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Finance Committee Meeting
7/10/2006 2:30 PM
Resolution to waive Performance Audit
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Approve Resolution to waive Performance Audit.
Background:O.C.G.A. 36-82-10 was recently amended to provide that a
“performance audit” be performed by a political subdivision
undertaking to issue general obligation bonds subsequent to
the effective date of said code section.
Analysis:N/A
Financial Impact:N/A
Alternatives:Contract for Performance Audit
Recommendation:Pass Resolution to authorize publication of waiver of public
accountability.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
RESOLUTION
A RESOLUTION TO WAIVE THE PERFORMANCE AUDIT FOR THE
AUGUSTA, GEORGIA GENERAL OBLIGATION BONDS, SERIES 2006.
WHEREAS, O.C.G.A. 36-82-10 was recently amended to require a “performance
audit” by a political subdivision undertaking to issue general obligation bonds subsequent
to the effective date of said code section; and
WHEREAS, said amendments provide for a waiver of said performance audit
requirement if Augusta authorizes and publishes a “waiver of public accountability”.
Attached hereto is a Notice constituting said waiver.
NOW THEREFORE BE IT RESOLVED, the Clerk of Commission is authorized
and directed to publish said Notice in the form attached hereto as Exhibit “A” and on the
schedule provided in the law, to wit: one publication during the week of July 5th and one
publication during the week of July 10th in the legal organ for Augusta, Georgia.
ADOPTED, this ______ day of __________________, 2006.
Augusta, Georgia
By:
as its Mayor
ATTEST:
Clerk of Commission
(SEAL)
NOTICE TO THE PUBLIC
YOU ARE HEREBY NOTIFIED that the AUGUSTA, GEORGIA GENERAL
OBLIGATION SALES TAX BONDS, SERIES 2006 (the “Bonds”), in the aggregate principal
amount of $44,000,000 which were authorized by a majority of the qualified voters in an
election held in Augusta on November 8, 2005 will be issued on or about July 20, 2006. The
Bonds are being issued to finance a portion of the cost of an exhibit hall and the expansion
of the Webster Detention Center. Pursuant to Section 36-82-100 of the Official Code of
Georgia, certain issuers of revenue or general obligation bonds are required to provide for
a continuing performance audits or performance reviews with respect to the expenditure of
bond proceeds. Augusta, as required by law, annually prepares a complete set of audited
financial statements of Augusta which would include an accounting for the proceeds of the
Bonds. Augusta is permitted to waive the audit and reporting requirements of 36-82-10
upon the publication of a waiver of public accountability. This notice constitutes such
waiver. NO PERFORMANCE AUDIT OR PERFORMANCE REVIEW SHALL BE
CONDUCTED WITH RESPECT TO THE AUGUSTA, GEORGIA GENERAL
OBLIGATION SALES TAX BONDS, SERIES 2006. Questions or comments regarding
this notice should be directed to Donna Williams, Director of Finance, 530 Greene Street,
Augusta, Georgia, 30911.
This the ______day of June, 2006.
AUGUSTA, GEORGIA
http://www.legis.state.ga.us/legis/2005_06/fulltexlihb 101 2.htm 5/23/2006
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06 HB1O12/AP
House Bill 1012 (AS PASSED HOUSE AND SENATE)
By: Representatives Millar of the 79th, Watson of the 91st, Chambers of the 81st, Jennings
the 82nd, and Jacobs of the 80th
A BILL TO BE ENTITLED
AN ACT
To amend Chapter 82 of Title 36 of the Official Code of Georgia Annotated, relating to bonds, so as to
change certain provisions regarding the contents of certain bond reports; to provide for additional
performance audit requirements with respect to general obligation bonds and revenue bonds; to provide
for a definition; to provide for power, duties, and authority of the inspector general; to provide an
effective date; to repeal conflicting laws; and for other purposes.
BE IT ENACTED BY THE GENERAL ASSEMBLY OF GEORGIA:
SECTION 1.
Chapter 82 of Title 36 of the Official Code of Georgia Annotated, relating to bonds, is amended in Code
Section 36-82-10, relating to reporting requirements regarding bonds, by striking subsection (b) and
inserting in its place a new subsection (b) to read as follows:
“(b) A political subdivision which issues general obligation bonds, revenue bonds, or any other
bonds, notes, certificates of participation, or other such obligations of that political subdivision in an
amount exceeding $1 million, shall file a report with the Department of Community Affairs which
contains the following:
(1) Name of issuer;
(2) Whether the issue is a new issue or a refinancing or refunding;
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(3) Total amount issued;
(4) Term of issue;
(5) Detailed description of purpose or purposes;
(5.1) Whether the issue is a general obligation bond, revenue bond, or other bond, note,
certificate of participation, or other obligation
(6) Name of underwriter;
(7) Underwriting costs Proceeds used for bond issuance costs, including underwriter’s
discount as reported on Line 24 of the United States Department of Treasury’s Internal
Revenue Service Form 8038-G
(8) Name of bond counsel;
(9) Interest rate; and
(10) True or net interest costs.
Such information shall be reported to the Department of Community Affairs in accordance with Code
Section 36-81-8.”
SECTION 2.
Said chapter is further amended by striking the Reserved designation of Article 4 and inserting in its
place a new Article 4 to read as follows:
“ARTICLE 4”
36-82-100.
(a) As used in this Code section, the term ‘bonds’ means any revenue or general obligation bonds
issued under this chapter.
(b) When bonds are issued by a county, municipality, or local authority in the amount of $5 million or
more, the expenditure of bond proceeds shall be subject to an ongoing performance audit or
performance review as provided in this Code section; but this Code section shall not apply if such bond
issue is below $5 million.
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(c) Each county, municipality, or local authority expending bond proceeds shall provide for a
continuing performance audit or performance review of the expenditure of such funds. The county,
municipality, or local authority shall contract with a certified public accountant or with an outside
auditor, consultant, or other provider accredited or certified in the field of performance audits or
performance reviews. Such accountant, auditor, consultant, or other provider shall only be qualified to
perform the audit and review functions under this Code section if such accountant, auditor, consultant,
or other provider has significant experience and competence in conducting comprehensive audits and
reviews in conformance with generally accepted government auditing standards. The performance audit
or performance review contract shall:
(1) Include a goal of ensuring to the maximum extent possible that the bond funds are expended
efficiently and economically, so as to secure to the county, municipality, or local authority the
maximum possible benefit from the bond funds;
(2) Provide for the issuance of periodic public reports, made accessible through electronic or printed
format, or both, at a location advertised in the legal organ not less often than onc annually, with
respect to the extent to which expenditures are meeting the goal specified in paragraph (1) of this
subsection; and
(3) Provide for the issuance of periodic public recommendations, made accessible through electronic
or printed format, or both, at a location advertised in the legal organ not less often than once annually,
for improvements in meeting the goal specified in paragraph (1) of this subsection.
(d) The auditor, consultant, or other provider to carry out the performance audit or performance review
shall be selected through a public request for proposals process. The reasonable cost of the performance
audit or performance review shall be paid from the proceeds of the bonds unless a specific waiver of
public accountability is included in a legal advertisement in bold print contained within requisite public
notice soliciting public preapproval of the applicable bond issue which expressly states that no
performance audit or performance review shall be conducted with respect to such bond issue.
http://www.legis.state.ga.us/legis/2005_06/fulltexlihb 101 2.htm 5/23/2006
(e) On and after the effective date of this Code section, the expenditure of bond proceeds sha be under
the jurisdiction of and subject to review by the inspector general of this state with respect to any claim
of fraud, waste, abuse, or mismanagement of funds.
(f) This Code section shall apply with respect to any bonds which are subject to the requirements of
subsection (b) of this Code section which are issued after the effective date this Code section until the
proceeds of such bond issue have been expended.”
SECTION 3.
This Act shall become effective upon its approval by the Governor or upon its becoming law without
such approval.
SECTION 4.
All laws and parts of laws in conflict with this Act are repealed.
This information is provided in electronic format by the Georgia general Assembly as a public service.
This information does not constitute an official record of the General Assembly and no warranty or
guarantee of any kind is provided.
Finance Committee Meeting
7/10/2006 2:30 PM
Willis Irvin, Jr.
Department:Clerk of Commission
Caption:Consider a request from Mr. Willis Irvin, Jr. to discuss statue
of Willis Irvin, Architect, books for Afghanistan, "best use"
of Break-Away Islands and movie of book The Point of the
Arrow.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission