HomeMy WebLinkAbout2022-10-11-Meeting AgendaEngineering Services Committee Meeting Commission Chamber- 10/11/2022- 1:10 PM
ENGINEERING SERVICES
1.Approve supplement funds in amount of $147,689 to be added to awarded Bid to Yancy
Brothers for Landfill Compactor Purchase. Bid 22-190 / Requested by AE&ESD.Attachments
2.Motion to approve the minutes of the Engineering Services Committee held on September
27, 2022. Attachments
3.Receive a report/update from the Engineering Department regarding the infrastructure in
the Monte Sano Area. (Referred from September 27 Engineering Services Committee) Attachments
www.augustaga.gov
Engineering Services Committee Meeting
10/11/2022 1:10 PM
Landfill Compactor Purchase Bid 22-190
Department:Engineering
Presenter:
Caption:Approve supplement funds in amount of $147,689 to be added to awarded
Bid to Yancy Brothers for Landfill Compactor Purchase. Bid 22-190 /
Requested by AE&ESD.
Background:Bids were received on March 31, 2022 with Yancey Brothers (Yancey)
being the qualified responsible bidder. Accordingly bid was awarded to
Yancey Brothers. Yancy quoted price included equipment delivery twelve
months (12) lead time. However quoted price was based on Caterpillar
2022 pricing schedule. In August 2022 Caterpillar announced price
increase in January and July 2023 that total to 16% ($295,378) of 2022 list
price.
Analysis:Augusta Landfill operation is a daily eleven-hour waste intake operation
and current equipment is aging and frequently down for maintenance.
Yancey offered splitting escalated amount and Landfill has to pay only
half of increased amount of $295,378, that is $147,689. To avoid further
delay getting needed compactor, in staff opinion sharing additional cost
half/half is good path forward.
Financial Impact:Funds in amount of $147,689 are available in Environmental Services
Operation FY2022 budget (541044210/5422510).
Alternatives:Cancel Bid and find alternate options for purchasing this equipment.
Recommendation:Approve supplement funds in amount of $147,689 to awarded Bid to
Yancy Brothers for Landfill Compactor Purchase. Bid 22-190 / Requested
by AE&ESD.
Funds are Available in
the Following
Accounts:
($147,689) 541044210-5422510 – Solid Waste Funds
REVIEWED AND APPROVED BY:
Cover Memo
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Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
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Engineering Services Committee Meeting
10/11/2022 1:10 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Engineering Services Committee
held on September 27, 2022.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Engineering Services committee Meeting commission chamber - 9 lz7 l20zz
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; Garrett, Chairman; Hasan, Vice Chairman; Johnson and McKnight,
members.
ENGINEERING SERVICES
1. Motion to approve Supplement funding (SA2) to Clark Pafferson Lee (CPL) in the amount of $25,000 Item
for the 6th Street Improvements Construction Phase Services (CEI). Requested by Engineering / RFP l8- Action:279. Approved
^ . Motion to approve. rApprove iili;; ir;JJ, l--0. Commissioner Jordan Johnson Commissioner Ben Hasan Passes
2. Motion to approve award of Augusta Right-of-Way Routine Maintenance Vegetation Control and
Mowing Contract to Augusta Lawn & Turf, LLC, Winsay, Rise & Shine Lawncare, Augusta Quality, and
Bulldog Cuts. The Contract is for three years with renewal option of two additional years. Award is
contingent upon receipt of procurement documents, signed contracts and proper bonds. Effective January
1,2023, also Approve $3,200,000 to fund the proposed On-Call Maintenance Vegetation Control and
ROW Mowing Services . requested by AE&ES. RFP 22-152
Motions
Motions
Motion Type Motion Text Made By
Motion Type Motion Text Made By
Seconded By
Seconded By
Seconded By
Motion
Result
Motion
Result
Item
Action:
Approved
Item
Action:
Approved
Item
Action:
Approved
^ Motion to approve. rApprove M;;il ir;;lJ,l_-0. Commissioner Ben Hasan Commissioner Jordan Johnson Passes
3. Motion to approve Supplemental funding (SAl) for Engineering Phase of Design Consultant Contract to
Infrastructure Systems Management,LLc in the amount of $ 147,866 for the Greene Street Improvements
project. Requested by Engineering / RFP 18-312.
Motions
Motion Type Motion Text Made By Motion
Result
a . . . Motion to approve. rApprove M;;;;; i,;IJ. J_j. Commissioner Jordan Johnson Commissioner Ben Hasan Passes
4. Motion to approve entering into an agreement with (CSXT) CSX TRANSPORTATION, NC. Company
stating that Augusta, GA will pay for the Construction Engineering, Inspection, and Flagging protection
services, for the Highland Ave. over CSX Railroad Bridge Repair & Restoration Projeci in-atcordancewith the estimate $173,716.00. Also, approve the Construction Agreement to be executed by the
Augusta, GA Legal Counsel and the Mayor requested by Engineering.
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Item # 2
' Motion to approve' Commissioner Jordan Johnson Commissioner Ben Hasan PassesApprove Motion p..r.r 4-0. L
5. Motion to approve the minutes of the Engineering Services Committee September 13,2022.
Motions
Motion Type Motion Text
Motions
Motion Type Motion Text
Made By
Made By
Seconded By
Seconded By
Motion
Result
Motion
Result
Item
Action:
Approved
Item
Action:
Approved
Item
Action:
Approved
Item
Action:
Approved
Motion to approve' Commissioner Jordan Johnson commissioner Ben Hasan PassesAPProve Motion pu.... 4-0. L
6. Ms. Sameera V. Thurmond relative to overgrowth located between Goldfinch Drive and Ravenwood
Street.
Made Seconded Motion
By By Result
It was the consensus of the committee that this item be
received as information without objection.
7. Motion to approve award of RFP 22-208 Augusta Roadway Routine Maintenance Repairs and
Emergency Construction Contract to Georgia Carolina Paving Company, and Beams Contracting. The
Contract is for three (3) years with a renewal option of two (2) additional years. Award is contingent
upon receipt of Procurement documents, signed contracts and proper bonds. Effective January 1,2023,
requested by AE&ES. Also a request to approve $215,000 to fund the proposed On-Call Maintenance
Vegetation Control and ROW Mowing Services RFP 22-208.
Motions
Motion Motion Textrype
seconded By ffitjil
Motion to approve with the last sentence to
read "approve $215,000 to fund the Commissioner ^Approve p.opor.d Roadway Routine Maintenance Catherine Smith- :;T#T:iffi; Passes
Repairs and Emergency Construction". McKnight Jc
Motion Passes 4-0.
8. Motion to approve supplemental funding for various Tasks under Final Design Phase of Engineering
Consultant Agreement to WK Dickson & Co., Inc. in the amount of $99,800.00 for Wilkinson Garden
Area Roadway Drainage Improvements as requested by AED. RFQ 07-114.
Motions
Motion Motion Textr ype Made By
Motions
Motion Type Motion Text Made By Seconded By Motion
Result
Approve Moti
Motion Passes 4-0.lon !o approye^' commissioner Jordan Johnson commissiioner Ben Hasan Passes
9. Discuss Monte Sano Area Infrastructure. (Requested by Commissioner Jordan Johnson)
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Item # 2
Motions
Motion
Type
Motions
Motion
Type
Item
Action:
Rescheduled
Motion Text
It was the consensus of the committee that this item be
added to the agenda.
Motion Text Made By Seconded By
Made SecondedBv Bv
Commissioner
Catherine Smith-
McKnight
Motion
Result
Motion
Result
PassesApprove
Motion to task the Engineering Department
with looking into the issue of tree roots
destroying the sidewalks in this area and Commissioner
report back to the committee in two weeks Jordan Johnson
with a recommendation.
Motion Passes 4-0.
w\\'w.augustasa. sov
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Item # 2
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Item # 2
Engineering Services Committee Meeting
10/11/2022 1:10 PM
Monte Sano Area Infrastructure
Department:
Presenter:
Caption:Receive a report/update from the Engineering Department regarding the
infrastructure in the Monte Sano Area. (Referred from September 27
Engineering Services Committee)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3