HomeMy WebLinkAbout2022-09-13-Meeting AgendaEngineering Services Committee Meeting Commission Chamber- 9/13/2022- 1:10 PM
ENGINEERING SERVICES
1.Motion to approve Award of Bid #22-226 for the construction of additional parking lots
to LEP Contracting, LLC. Attachments
2.Consider proposal from Johnson, Laschober and Associates, P.C. (JLA) to to provide
supplemental engineering services for Utilities Department on Fort Gordon. Attachments
3.Motion to approve minutes of the Engineering Services Committee held on August 30,
2022.Attachments
4.Call for an in-depth audit of the Stormwater Fee Program to include all financial aspects
monies received, projects, salaries, contractors and money paid, etc. (Requested by
Commissioner John Clarke deferred from the August 16, 2022 Commission meeting)
Attachments
www.augustaga.gov
Engineering Services Committee Meeting
9/13/2022 1:10 PM
ITB 22-226 Construction & Maintenance Parking Lot Addition for Augusta Utilities Department
Department:Utilities
Presenter:Wes Byne
Caption:Motion to approve Award of Bid #22-226 for the construction of
additional parking lots to LEP Contracting, LLC.
Background:The Construction & Maintenance division of the Utilities Department is in
need to upgrade the existing parking lot. This will allow this division to be
able to offer more parking spaces for visitors and Maintenance’s vehicles.
Analysis:Augusta Utilities Department (AUD) have reviewed the bid submitted by
LEP Contracting, LLC. The bid for construction services was deemed to
be fair and reasonable.
Financial Impact:We have reviewed the bid from LEP Contracting, LLC. and find it to be
reasonable. Funding in the amount of $239,318.00 is available from
accounts: 507043410-54-12110/ 82200020-54-12110
Alternatives:No alternatives are recommended.
Recommendation:Augusta Utilities Department recommends the Commission approve the
Construction Services to LEP Contracting, LLC in the amount of
$239,318.00 for the Construction & Maintenance Parking Lot Addition for
Augusta Utilities Department.
Funds are Available in
the Following
Accounts:
Funds are available in the following accounts: 507043410-54-12110/
82200020-54-12110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 1
Item # 1
Invitation to Bid
Sealed bids will be received at this office until Monday, June 13, 2022 @ 3:00 p.m. via ZOOM Meeting ID: 879 1363 3934;
Passcode: 899196 for furnishing:
Bid Item #22-226 Construction & Maintenance Parking Lot Addition for Augusta, GA – Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901 (706-821-2422). Plans and specifications for the project shall be obtained by all prime contractors,
subcontractors, and suppliers exclusively from ARC Southern. The fees for the plans and specifications which are non-refundable
are $100.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner
is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning
Thursday, April 28, 2022. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to
overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the
successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not
advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate
information upon which to base his qualifications.
Pre-Bid Conference will be held on Monday, May 23, 2022 @ 10:00 a.m. Via Zoom – Meeting ID: 859 9876 5467; Passcode:
639736. Optional Site Visit will be Tuesday, May 24, 2022 @ 10:00 a.m. in the Utilities Department parking lot.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the
office of the Procurement Department by Wednesday, May 25, 2022 @ 5:00 P.M. No RFP will be accepted by fax or email, all
must be received by mail or hand delivered.
No bid may be withdrawn for a period of ninety (90) days after BIDs have been opened, pending the execution of contract with the
successful vendor. A 10% Bid Bond is required. A 100% performance bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public
contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify,
regardless of the number of employees. They may be exempt from this requirement if they have no employees and do not plan to
hire employees for the purpose of completing any part of the public contract. Certain professions are also exempt. All requests for
proposals issued by a city must include the contractor affidavit as part of the requirement for their bid to be considered.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax or email, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle April 28, 2022 and May 5, 12, 19, 2022
Metro Courier April 28, 2022
Revised: 3/22/2021
Attachment number 2 \nPage 1 of 1
Item # 1
OFFICIAL
VENDORS
REEVES CONSTRUCTION
1 APAC INDUSTRIAL WAY
AUGUSTA, GA 30907
LEP CONTRACTING, LLC
2917 FOXHALL CIRCLE
AUGUSTA, GA 30907
Attachment B Yes Yes
E-Verify Number 667047 1512510
SAVE Form Yes Yes
Addendum 1 Yes Yes
Bid Bond Yes Yes
Grand Total $573,107.50 $239,318.00
Compliane Review
LSBOP Goal 4%Yes Yes
Total Number Specifications Mailed Out: 23
Total Number Specifications Download (Demandstar): 4
Total Electronic Notifications (Demandstar): 187
Georgia Procurement Registry: 732
Pre-Bid Conference: 13
Total packages submitted: 2
Total Non-Compliant: 0
Bid Opening - Bid Item #22-226
Construction & Maintenance Parking Lot Addition
for Augusta, GA – Utilities Department
Bid Due: Monday, June 13, 2022 @ 3:00 p.m
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 1
Attachment number 4 \nPage 1 of 2
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Attachment number 4 \nPage 2 of 2
Item # 1
Attachment number 5 \nPage 1 of 3
Item # 1
Attachment number 5 \nPage 2 of 3
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Attachment number 5 \nPage 3 of 3
Item # 1
Engineering Services Committee Meeting
9/13/2022 1:10 PM
Johnson, Laschober and Associates, P.C. (JLA) Supplemental Engineering Services for Utilities Department Projects
on Fort Gordon
Department:Utilities
Presenter:Wes Byne
Caption:Consider proposal from Johnson, Laschober and Associates, P.C. (JLA) to
to provide supplemental engineering services for Utilities Department on
Fort Gordon.
Background:Augusta Utilities Department (AUD) is the contracted water, sanitary
sewer, and non-potable irrigation utility provider for Fort Gordon, which is
undergoing a post-wide transformation with new construction and
renovation projects as the Cyber Center of Excellence. Fort Gordon’s
growth is driving numerous AUD water and sanitary sewer projects. JLA
is part of the Fort Gordon’s design team for many projects and is
responsible for their site designs. These projects include the Willard
Training Area Renovation, Brant Hall Water Main Replacement, and
several ongoing phases of the Cyber CoE Campus. Thus, JLA is well
positioned to provide design services to AUD and represent AUD interests
on these projects. Therefore, AUD requests supplemental funding to
continue using JLA engineering services for these and other AUD Fort
Gordon projects. These professional services costs are to be recovered
within AUD’s project budget for each respective project paid for by Fort
Gordon.
Analysis:Based upon their qualifications as preapproved consultants under RFQ
#18-132 Engineering Consultant Services for Utilities, the Utilities
Department recommends supplementing JLA’s contract for engineering
services for additional Fort Gordon projects. Utilities Department requests
approval in the amount of $200,000 to fund the proposed services.
Financial Impact:$200,000 funding is available from the following accounts: 515043490-
5212115/ 88880160-5212115.
Alternatives:No alternatives are recommended.
Recommendation:Recommend approval for Utilities Department to supplement JLA’s
contract to perform the proposed services in the amount of $200,000.
Funds are available in the following accounts: 515043490-5212115/
88880160-5212115.
Cover Memo
Item # 2
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
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AUD Fort Gordon
JLA Projects Vicinity Map
Willard Training Area
Brant Hall
Cyber CoE Campus
Attachment number 2 \nPage 1 of 1
Item # 2
Attachment number 3 \nPage 1 of 1
Item # 2
Engineering Services Committee Meeting
9/13/2022 1:10 PM
Minutes
Department:Clerk of Commission
Presenter:Clerk of Commission
Caption:Motion to approve minutes of the Engineering Services Committee held
on August 30, 2022.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Engineering Services Committee Meeting
9/13/2022 1:10 PM
Stormwater Fee
Department:Augusta Commission
Presenter:Commissioner John Clarke
Caption:Call for an in-depth audit of the Stormwater Fee Program to include all
financial aspects monies received, projects, salaries, contractors and
money paid, etc. (Requested by Commissioner John Clarke deferred
from the August 16, 2022 Commission meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4