HomeMy WebLinkAbout2021-05-11 Meeting AgendaEngineering Services Committee
Meeting
Virtual/Teleconference- 5/11/2021- 1:10 PM
ENGINEERING SERVICES
1.Consider approving the Easement Abandonment and the
Granting of Additional Rights to Existing Easements for 3430
Dunnington Place. (No recommendation from Engineering
Services Committee April 27, 2021 - referred from May 4
Commission meeting)
Attachments
2.Motion to approve the minutes of the Engineering Services
Committee held on April 27, 2021.Attachments
3.Approve Purchase of Additional Meters in Excess of Bid
Quantities. Attachments
www.augustaga.gov
Engineering Services Committee Meeting
5/11/2021 1:10 PM
Easement Abandonment and Additional Rights to Existing Easements
Department:Utilities
Presenter:
Caption:Consider approving the Easement Abandonment and the
Granting of Additional Rights to Existing Easements for 3430
Dunnington Place. (No recommendation from Engineering
Services Committee April 27, 2021 - referred from May 4
Commission meeting)
Background:A water line, dating back to the time the area was first
developed, was discovered on the 3430 Dunnington Place
parcel.
Analysis:The water line runs down the middle of the parcel. It is in
conflict with future development. Augusta also owns several
easements near the parcel boundary. To avoid conflict, the water
line can be rerouted to Augusta's other existing easements, with
the additional rights granted, and this easement abandoned.
Financial Impact:N/A
Alternatives:Disapprove the Easement Abandonment and the Granting of
Additional Rights to Existing Easements.
Recommendation:Approve the Easement Abandonment and the Granting of
Additional Rights to Existing Easements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 4
Item # 1
Attachment number 1 \nPage 2 of 4
Item # 1
Attachment number 1 \nPage 3 of 4
Item # 1
Attachment number 1 \nPage 4 of 4
Item # 1
Engineering Services Committee Meeting
5/11/2021 1:10 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Engineering Services
Committee held on April 27, 2021.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Engineering Services Committee Meeting VirtuaVTeleconference - 4127 12021
ATTENDANCE:
Present: Hons. Garrett, chairman; Hasan, vice chairman; Johnson and
McKnight, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
ENGINEERING SERVICES
1. Consider approving the Easement Abandonment and the Granting of Item
Additional Rights to Existing Easements for 3430 Dunnington Place. Action:
Rescheduled
Motions
Motion Motion Textr ype
Motion to refer this
item to the fullDefer Commission with no
recommendation.
Motion Passes 4-0.
Made By Seconded By Motion
Result
Commissioner
Commissioner Catherine
Ben Hasan Smith- Passes
McKnight
2. Consider approving the deed of dedication and maintenanoe agreement for the ltem
water and sanitary sewer in Governor's Place Phases 1 and 1B. Action:
Approved
Motions
Motion
Type
Approve
Seconded By
4-0.
3. Motion to approve the minutes
on April 13,2021.
Motion Text Made By
Motion to
approve. Commissioner
Motion Passes Ben Hasan
Commissioner
Catherine Smith- Passes
McKnight
of the Engineering Services Commiuee held Item
Action:
Approved
Motion
Result
Attachment number 1 \nPage 1 of 2
Item # 2
Motions
MotionType Motron Text Made By seconded By fffil
Motion to
. aDDrove. Commissioner CommissionerApprove rrrrotion Passes Ben Hasan Jordan Johnson rasses
4-0.
www.auqustaqa.qov
Attachment number 1 \nPage 2 of 2
Item # 2
Engineering Services Committee Meeting
5/11/2021 1:10 PM
Utilities Meter Purchases
Department:Utilities - Wes Byne, Director
Presenter:Wes Byne, Director
Caption:Approve Purchase of Additional Meters in Excess of Bid
Quantities.
Background:The Augusta Utilities Department (AUD) purchased meters
throughout 2019 and 2020 from Meter Bid #18-2018, which
contained a one-year renewal option, which was exercised in
2020. That bid estimated that we would purchase $800,000 in
meters over the original bid period. The bid period was extended
in 2020, and therefore the original quantity of meters was
estimated based on one year, but we actually purchased meters
over a two-year period.
Analysis:AUD ran out of meters and had to purchase a significant number
of meters before it was discovered that the dollar value of meters
ordered under the original bid had been exceeded. The meters
were purchased at the same rate as the original bid and have
already been ordered, shipped and most have been installed in
the ground.
Financial Impact:The additional funds required to meet the emergency need for
more meters and pay for the meters ordered is an additional
$280,000. Funds are available in 506000000-5315111.
Alternatives:None
Recommendation:Approve purchase of additional meters in excess of bid
quantities so invoices can be paid.
Funds are
Available in the
Following
Accounts:
506043210-5315111 Cover Memo
Item # 3
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 7
Item # 3
Attachment number 1 \nPage 2 of 7
Item # 3
Attachment number 1 \nPage 3 of 7
Item # 3
Attachment number 1 \nPage 4 of 7
Item # 3
Attachment number 1 \nPage 5 of 7
Item # 3
Attachment number 1 \nPage 6 of 7
Item # 3
Attachment number 1 \nPage 7 of 7
Item # 3