HomeMy WebLinkAbout2020-03-20 Meeting AgendaEngineering Services Committee
Meeting
Commission Chamber- 3/10/2020- 1:20 PM
ENGINEERING SERVICES
1.Approve and authorize the Engineering Department (AED) to
accept and receive Federal Financial Assistance through Section
319(h) Nonpoint Source Implication Grant Program, grant
authorization permitting Augusta, GA’s Mayor to sign all
documentation as requested by the AED.
Attachments
2.Approve supplemental funding (SA4) for Construction Phase of
Design Engineering Consultant Agreement to Civil Services,
Inc. in the amount of $161,465.60 for 5th Street Bridge over the
Savannah River (Bridge Repair and Restoration) as requested
by AED. RFQ 16-247.
Attachments
3.Approve funding for Design Consultant Services Supplemental
Agreement Two to Cranston Engineering Group, Inc. in the
amount of $72,640.00 for the James Brown Blvd. (9th Street)
Improvement Project as requested by the AED. RFQ 16-246.
Attachments
4.Approve the continued funding of the current On-Call Field and
Laboratory Testing for Soil and Construction Material, and
Geotechnical Inspection and Investigation (CMT Geotech)
Services contract in the amount of $180,240 for James Brown
Blvd. Improvements Project. Requested by AED. RFP 19-179.
Attachments
5.Approve and accept Section of Harper Franklin Ave. (from
Jimmie Dyess Pkwy to its West 1761.46ft) and associated
Improvements within road Right-of-Way into Augusta, Georgia
Public Roadway System upon receipt of its certified Plat, Deed
of Dedication, 18-month Road Maintenance Agreement and
required other Legal Documentation as determined by Augusta
Engineering Department and Augusta Legal Department.
Requested by AED.
Attachments
6.Approve award of Lake Olmstead Dredging-Sediment Disposal
Site Preparation Construction Services Phase 1 Contract in the
amount of $742,856.25 to Waterfront Property Services, LLC
dba Gator Dredging in the amount as requested by the AED.
RFP 20-121.
Attachments
7.Consider approving an Easement Deed of Dedication and a
Release of Aeronautical Use Provisions for Daniel Field. Attachments
8.Approve and authorize Budget Transfer as a Separate Line Item
to Augusta Engineering Department (AED) FY2020
Operational Budget to pay for Georgia Municipal Association,
Inc. (GMA) FY2020 Services for Telecommunication and
Right-of-Way Management. Also, approve such line funding in
AED subsequent years operational budgets to pay for yearly
future payments to GMA for such services. Requested by AED.
Attachments
9.Approve the deeds of dedication, maintenance agreements, and
road resolutions submitted by the Engineering Department and
the Augusta Utilities Department for Granite Hill Subdivision,
Section Four, Phase Two.
Attachments
10.Motion to approve the minutes of the Engineering Services
Committee held on February 11, 2020.Attachments
11.Motion to approve exercising the 3rd option to renew with
Georgia-Carolina Paving to provide on-call asphalt and concrete
repairs for Bid 16-224.
Attachments
12.Consider proposal from McKim & Creed to perform smoke and
dye testing in the 2nd Street Lift Station Sanitary Sewer
Collection Area.
Attachments
13.Approve Supplemental Agreement Four for the Phinizy Center
for Watershed Assessment & Inventory Project in amount of
$89,500 for the continue Watershed Geomorphic data collection
and Monitoring System maintenance as requested by AED.
RFQ 13-149.
Attachments
14.Approve supplemental funding (SA1) for Engineering Phases of
Design Consultant Services Agreement to Goodwyne, Mills & Attachments
Cawood (GMC) in the amount of $183,540.00 for the Telfair
Street Improvements Project as requested by the AED. Award is
contingent upon receipt of signed agreement. RFP 18-266.
www.augustaga.gov
Engineering Services Committee Meeting
3/10/2020 1:20 PM
319(h) Nonpoint Source Implementation Grant_FY18 Stormwater BMP Installation and Performance
Comparison File Reference: 20 – 014(A)
Department:Engineering
Presenter:
Caption:Approve and authorize the Engineering Department (AED) to
accept and receive Federal Financial Assistance through Section
319(h) Nonpoint Source Implication Grant Program, grant
authorization permitting Augusta, GA’s Mayor to sign all
documentation as requested by the AED.
Background:The Clean Water Act Section 319(h) Water Quality grant funds
support activities to identify and implement projects for
reduction of prioritized risks and concerns in the community
such as source assessment and control of pollutant of interest
load within state listed impaired water bodies. During 2016,
Augusta Engineering Department in partnering with Phinizy
Center for Water Sciences (PCWS) submitted two (2) separate
applications to seek federal funds for various activities
associated with surface water quality improvement program.
BMP assessment grant targeted compare the performance of
stormwater BMPs to reduce adverse hydrologic and pollutant
loading from impervious surfaces. As a team, AED and PCWS
staff will work together to install and manage various BMPs
features, and monitor performance. This program will allow
AED to optimize its MS4 NPDES stormwater Management
Program.
Analysis:With increasing regulatory demand for stormwater point source
pollutants load reduction in receiving waterbodies, the
management of stormwater quantity and quality through
regulatory permitting is taking a focal point. Three of Augusta
creeks are listed as impaired waterbodies and do not support
their designated use. The pollutant of concern is fecal coliform
(FC) and sediment. Under MS4 stormwater management
permitting program US Environmental Protection Agency (EPA)
and Georgia Environmental Protection Division (EPD) are
requiring localities to develop and implement programs to
Cover Memo
Item # 1
manage and reduce pollutants of concerns in impaired
watersheds. AED will utilize this grant to support this program.
AED will meet fund matching need by offering approximately
48% in-kind services such as staff time and balance by
stormwater program funds.
Financial Impact:By accepting this grant, AED will receive $196,450.00 in federal
funds. AED will provide $132,418.00 matching non-federal
funds (i) in-kind = $64,118 and (ii) $68,300 from its stormwater
services program.
Alternatives:1). Do not approve and identify alternate funding source to
complete BMPs performance assessment.
Recommendation:Approve and Authorize the Engineering Department (AED) to
Accept and Receive Federal Financial Assistance through
Section 319(h) Nonpoint Source Implication Grant Program,
grant Authorization permitting Augusta, GA’s Mayor to sign all
documentation as requested by the AED.
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: $64,118 in-kind; $68,300 from SWU 581 044320
5213118
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Stormwater BMP Performance Comparison Augusta-Richmond County
Section 319(h) FY2018 Project
APPENDIX A
SCOPE OF WORK
Section 319(h) FY2018Grant – Element 15
1. Project Title: Stormwater BMP Installation and Performance Comparison
2. Lead Organization: Augusta, GA (AKA Augusta-Richmond County)
535 Telfair Street, Bldg.4000
Augusta, GA 30901
706-796-5040
Primary Contact: Hameed Malik, Ph.D., P.E.
Assistant Director of Engineering
Augusta-Richmond County
535 Telfair Street, Bldg.4000
Augusta, GA 30901
706-796-5040
hmalik@augustaga.gov
Project Start Date: February 2020
Project End Date: March 31, 2023
Federal Amount Requested: $196,450
Match Amount to be Contributed: $132,418
Total Project Amount: $328,868
3. Project Goals:
The objective of this project is to compare the performances of stormwater BMPs to reduce
adverse hydrologic and pollutant loading impacts from impervious surfaces. Performances
of existing conventional BMPs will be compared to newly installed GI/LID BMPs at selected
locations. Pre- and post-installation comparisons will focus on storm runoff capture and
infiltration rates as well as sediment/fecal coliform transport to the impaired watersheds.
Installed GI/LID BMPs will strive for reductions outlined in the Georgia Stormwater
Management Manual and are estimated to result in higher load reductions than from the
conventional BMPs.
4. Project Background:
This proposal implements a 2018 Nine-Element Watershed Management Plan (WMP) for the
Augusta Canal (HUC-12 #030601060601) / Butler Creek (HUC-12 #030601060602) /
Attachment number 1 \nPage 1 of 15
Item # 1
Stormwater BMP Performance Comparison Augusta-Richmond County
Section 319(h) FY2018 Project 2
Beaverdam Ditch (HUC-12 #030601060607) Watersheds in the Savannah River Basin (Fig.
1). Most of Augusta’s watersheds flow to the Augusta Canal and Phinizy Swamp, including
Butler Creek, Rock Creek, Rocky Creek, Oates Creek, Rae’s Creek and Reed Creek
(Columbia County).
A six-mile segment of Rocky Creek (Headwaters to SR 56) is currently listed on Georgia’s
2018 Integrated 305(b)/303(d) List of Waters as not supporting the designated use of fishing
based on degraded aquatic insect (Bio M) and fish (Bio F) populations due to sediment loads.
Another 2 miles of the creek (SR 56 to below New Savannah Road) are listed due to
degraded Bio M and Bio F populations plus fecal coliform bacteria loads. In addition, the
portion of the Savannah River that runs through Richmond County has been designated by
the Savannah-Upper Ogeechee Regional Water Planning Council as a High Priority Species
and Aquatic Community Stream (SUOWP, 2006; Section 3, p.12-13).
The Rocky Creek watershed has been heavily impacted by urban development (ARCCP,
2008; p. 136) with 78% of the watershed considered urban/residential land use, 16% of
which is considered high density (GAEPD, 2015; Table 7). A Total Maximum Daily Load
(TMDL) to address the Bio M and Bio F impairments was finalized in 2016. A TMDL
established in 2000 and a TMDL Implementation Plan developed in 2002 address the fecal
coliform impairment. The 2018 Nine-Element WMP identified the runoff from impervious
surfaces alone topped 2,500 MPN/100 mL in E. coli loadings, which exceeds USEPA’s
standard for E. coli (410 cfu/100 mL for the statistical threshold value). In addition, stream
sediment samples were higher in E. coli concentration than the overlying water, indicating
Figure 1. Map showing Augusta Canal HUC12 (upper pink and
Beaverdam Ditch HUC12 (lower pink) with listed section of Rocky Creek
(yellow) within HUC12 boundary.
Attachment number 1 \nPage 2 of 15
Item # 1
Stormwater BMP Performance Comparison Augusta-Richmond County
Section 319(h) FY2018 Project 3
stream sediments likely serve as a reservoir for enteric bacteria. Since the bed material is
mostly sand, much of Rocky Creek is subject to in-stream erosion. This means that fish and
aquatic insect populations are vulnerable to sedimentation during increased flows due to
stormwater runoff. Work proposed in this project builds upon these discoveries by
addressing the volume of stormwater flow and transport of bacteria and sediment within the
Rocky Creek watershed.
This project will address impervious surface/stormwater issues by installing GI/LID BMPs
within the impaired Rocky Creek watershed where conventional stormwater practices already
exist on-site. A comparison of BMP practices will be measured by, but not be limited to, the
following: attenuation of stormwater volume and velocity and retention of bacteria/sediment.
Each BMP will be fitted with instrumentation to develop an Arduino-based data collection
platform (www.arduino.cc) (or equivalent) and with sensors to measure water quantity (e.g.
rain gauges, ground and surface water level loggers, lysimeters, etc.) and water quality (e.g.
temperature). Data from the instruments will be used to analyze pre/post testing metrics to
compare effectiveness between conventional and GI/LID-based BMPs.
Study sites will include areas within the watershed that currently show signs of poorly
performing conventional stormwater BMPs. Poorly performing BMPs will be tested and
sampled as pre-condition, then replaced by GI/LID BMPs. An example of one such site is in
the Chester Avenue residential zone, a neighborhood in the proximity of a former
wetlands/floodplain prone to flooding during storm events due to overflowing stream banks
from Rocky Creek and its tributaries. In addition, the location provides a unique setting for
this project because of the available land for installing GI/LID BMPs and the presence of
current conventional BMPs, which include catch basins and pipes as well as a large ditch that
was installed to relieve flooding. Sandy soils along with the large available area provide
many GI/LID options for this site. Other potential projects within this watershed include
developing bioretention and/or rain gardens at some of the seven city-owned parks within
this watershed (Henry Brigham Park, Elliot Park, Doughty Park, Fleming Sports Complex,
Fleming Tennis Center, Apple Valley Park, Valley Park). Most of these sites have paved
parking areas and buildings, some have curb-gutter-catch basins and pipes which lead to dry
detention ponds. Proposed GI/LID projects for these sites would receive and retain/treat
stormwater from impervious surfaces and rooftops in an effort to decrease water volume and
pollutants reaching Rocky Creek above and beyond the current conventional systems.
High visibility projects bring attention to important issues and help educate the general
public. Educational outreach to Chester Avenueadjacent property owners and citizens that
use the park facilities will include information on stormwater characteristics and
management efforts at local site, neighborhood and regional landscape levels to harness and
treat what is considered a valuable water resource. To that end, outcomes from this BMP
installation project will be used to develop an educational tool (e.g. brochures, course
modules, 3-D model) that will be made available to k-12 public school students throughout
Augusta-Richmond County. In addition, the Chester Avenueadjacent neighborhoods will
receive updates on the BMP comparison project by mail (water/sewer bill inserts) and/or at
appropriate events or meetings. The comparison of conventional and GI/LID BMPs will
provide valuable discoveries that could also be expanded regionally.
Attachment number 1 \nPage 3 of 15
Item # 1
Stormwater BMP Performance Comparison Augusta-Richmond County
Section 319(h) FY2018 Project 4
5. Project Activities:
Project Activity: Project kickoff and a minimum of two team meetings on BMP selection
and post-BMP monitoring.
Georgia’s Statewide NPS Management Plan: 319 Grants, Key Stakeholders, Funding,
p. 92: Priority watershed management approach that promotes a high level of stakeholder
involvement & uses the expertise & authority of multiple agencies.
Task 1: Convene kickoff and a minimum of two meetings with partners in BMP
installation (by phone or in person) for the remainder of the project
Deliverables:
• List of contacts, letters, emails, phone calls to potential partners
• Project summary document
• Invitations, agendas, emails, sign-in sheets, presentations
Measures of Success: Meeting attendance by at least three of the partnering
organizations
Project Activity: Assess stormwater management strategies based on available options
(Georgia Stormwater Management Manual or other approved design source) to determine
which GI/LID BMPs will optimize the ecological and economic benefits.
Georgia’s Statewide NPS Management Plan: Urban, p. 54: Economics/Funding –
Document and disseminate the costs and benefits of GI/LID practices and ensure that
adequate resources are available for their implementation.
Task 2: Determine best fit of GI/LID BMP type and size for selected sites based upon
available space, soils, slope, and cost/benefit
Deliverables: GPS waypoints, cross-section survey, meeting & field notes, final
BMP construction/ installation plan
Measures of Success: GI/LID BMPs will be prioritized for engineering design
and placement
Task 3: Develop engineering/structural designs
Deliverables: Drawings and specifications for construction appropriate to GI/LID
designs, local and state level land-disturbing activity permits
Measures of Success: Completion and approval by appropriate agency of final
plans, drawings, and permits prior to construction
Project Activity: Conduct pre-BMP monitoring of existing conventional stormwater
controls to compare with GI/LID to be installed.
Georgia’s Statewide NPS Management Plan, Urban nonpoint source program-
stormwater, short-term goal 1.1, p. 57 Encourage and support performance monitoring of
installed GI/LID practices in order to provide local-specific data on BMP cost, performance,
and installation and maintenance requirements.
Task 4: Finalize QA/QC pre-BMP Water Quality Monitoring Plan
Attachment number 1 \nPage 4 of 15
Item # 1
Stormwater BMP Performance Comparison Augusta-Richmond County
Section 319(h) FY2018 Project 5
Deliverables: Final plan document that includes parameters, GPS and map of
selected sites, sampling schedule, field workers and certification/training, QA/QC
methodology, chain of custody, etc.
Measures of success: GAEPD approval of QA/QC Monitoring Plan
Task 5: Collect and analyze pre-BMP water quality parameters (fecal coliform/E. coli,
Total Suspended Solids (TSS), and nutrients) and water quantity parameters (rain gauges,
groundwater levels, runoff volume) from conventional stormwater system components
Deliverables: Pictures of site installations, sample data, sample log, and
analytical results
Measures of success: Samples and results collected on schedule
Project Activity: Install appropriate GI/LID BMPs based on available options (Georgia
Stormwater Management Manual or other approved design source).
Georgia’s Statewide NPS Management Plan: Urban, p. 54: Economics/Funding –
Document and disseminate the costs and benefits of GI/LID practices and ensure that
adequate resources are available for their implementation.
Task 6: Install GI/LID stormwater control structures according to Georgia Stormwater
Management Manual or other approved design source
Deliverables: Construction contracts, receipts, photos
Measures of Success: Completion of GI/LID structural practice installations
Task 7: Provisions for Operations and Maintenance
Structural Best Management Practices (BMPs) shall be operated and maintained for the
expected lifespan of the specific practice and in accordance with commonly accepted
standards to ensure the proper functioning of the system as designed. Records of
inspections and BMP maintenance shall be kept and shall be available for review upon
request. This provision will survive the expiration of this contract.
Deliverables: None: Records of BMP inspections and maintenance kept on file
with Contractor
Measures of Success: Properly functioning BMPs
Project Activity: Conduct post-BMP monitoring of newly installed GI/LID stormwater
controls and compare data to pre-BMP measurements in final report.
Georgia’s Statewide NPS Management Plan, Urban nonpoint source program-
stormwater, short-term goal 1.1, p. 57 Encourage and support performance monitoring of
installed GI/LID practices in order to provide local-specific data on BMP cost, performance,
and installation and maintenance requirements.
Task 8: Finalize QA/QC post- BMP Water Quality Monitoring Plan
Deliverables: Final plan document that includes parameters, GPS and map of
selected sites, sampling schedule, field workers and certification/training, QA/QC
methodology, chain of custody, etc.
Measures of success: GAEPD approval of final QA/QC Monitoring Plan
Attachment number 1 \nPage 5 of 15
Item # 1
Stormwater BMP Performance Comparison Augusta-Richmond County
Section 319(h) FY2018 Project 6
Task 9: Install and collect post-BMP water quality parameters (fecal coliform/E. coli,
Total Suspended Solids (TSS), and nutrients) and water quantity parameters (rain gauges,
groundwater levels, runoff volume) from newly installed BMPs
Deliverables: Pictures of site installations; continuous water level, TSS, fecal
coliform, E. coli, and nutrient data and analytical results
Measures of Success: 100% of devices installed and measuring post-BMP data
Project Activity: Educational outreach to demonstrate effectiveness of conventional BMPs
compared to GI/LID BMPs.
Georgia’s Statewide NPS Management Plan, 319 grants, Key Stakeholders, Funding, p.
92: Priority watershed management approach that promotes a high level of stakeholder
involvement & uses the expertise & authority of multiple agencies.
Task 10: Introduce and update residents, patrons of county-owned park sites, and
property-owners and businesses in other county-owned areas of Augusta-Richmond
County within the Rocky Creek watershed to BMP comparison project by mail
(water/sewer bill inserts) and/or at appropriate events or meetings
Deliverables:
• Water/sewer bill insert (brochure, Fact Sheet, flyer)
• Project summary documents and final reports on BMP installation and
effectiveness comparison
• Invitations, agendas, emails, sign-in sheets, presentations
• Project updates on website
Measures of Success:
• Insert mailed to a at least 75% of addresses in project areas
• Events or meetings attended by at least 10 property-owners, residents or
business operators in project areas
Task 11: Identification of BMP Projects to give Augusta-Richmond County recognition
Deliverables: Provide the following notation on conspicuous educational signage
at all BMP site locations:
“The preparation of this stormwater management project was financed in
part through a grant from the U.S. Environmental Protection Agency
under the Provisions of Section 319(h) of the Federal Water Pollution
Control Act, as amended.” – followed by the month and year the project
was completed and giving credit to the Environmental Protection Division
of the Department of Natural Resources, State of Georgia.
Measures of Success: Properly installed and worded signage at BMP sites
Task 12: Develop k-12 educational tool that demonstrates stormwater scenarios and
compares BMP strategies, challenges and successes
Deliverables:
• Outline/framework of educational tool (target audiences,
format/methods/components, adaptations, delivery/distribution)
• Final educational tool for k-12 students
Attachment number 1 \nPage 6 of 15
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Stormwater BMP Performance Comparison Augusta-Richmond County
Section 319(h) FY2018 Project 7
Measures of Success: 100% completion of k-12 educational tool and strategy for
delivery/distribution
Project Activity: Data analysis, load reduction estimates, and reporting on effectiveness of
conventional BMP compared to GI/LID BMPs.
Georgia’s Statewide NPS Management Plan, Urban nonpoint source program-
stormwater, long-term goal 1- research, p. 57: Remain informed on the rapidly growing
body of research on the performance and effectiveness of GI/LID practices, as well as collect
performance data from Georgia projects in a range a locations and applications in order to
ensure the highest levels of effectiveness, ongoing.
Task 13: Compare conventional and GI/LID structural practice conditions using pre- and
post-BMP water quality and quantity data for E. coli/fecal coliform, TSS and nutrient
retention and stormwater volume changes according to the approved sampling plans
Deliverables: Quality-controlled pre- and post-BMP data and analytical results
(charts, statistics), final report of findings on BMP effectiveness comparison
Measures of Success: Comparison between conventional and GI/LID BMPs in
fecal coliform and E. coli levels, TSS, nutrients and stormwater runoff volume
Task 14: Estimate pollutant load reductions (fecal coliform/E. coli, TSS, and nutrients)
using data from comparison of conventional to GI/LID BMP installations
Deliverables: Load reduction estimates based on Region V, STEPL or other
appropriate statistical data analyses/models to serve as a new data set for Georgia
GI/LID practices
Measures of Success: Recorded pollutant load reductions from GI/LID BMPs
within documented USEPA and/or GSMM range
Project Activity: Develop and submit reports to GAEPD.
Georgia’s Statewide Nonpoint Source Management Plan: 319 Grants, Long Term Goal
13, p. 99 –Effectively manage Section 319(h) grant funds.
Task 15: Submit Quarterly Reports, including WBE/MBE reports, and invoices by the
15th of January, April and July of each year during the grant period.
Deliverables: Quarterly deliverables, monitoring data reports, invoices and
supporting documentation reporting progress on project and using template
provided by GAEPD.
Measures of Success: Timely submission of Quarterly Reports and invoices to
GAEPD for inclusion in the USEPA Grants Reporting and Tracking System.
Task 16: Submit FFY Annual Report and Quarterly Invoice/Quarterly Report to GAEPD
due October 15th of each year during the grant period.
Deliverables: One (1) FFY Annual Report that summarizes project activities
from October 1st of the previous year to September 30th of the reporting year.
Measures of Success Timely submission of FFY Annual Report to GAEPD for
inclusion in the USEPA Grants Reporting and Tracking System.
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Stormwater BMP Performance Comparison Augusta-Richmond County
Section 319(h) FY2018 Project 8
Task 17: Submit Final Invoice and Close-Out Report
Deliverables: Final invoice & close-out report on entire program
Measures of Success: Final Invoice and completed Close-Out Report delivered
within 30 days of contract term
6. Roles and Responsibilities of Participating Organizations:
Augusta-Richmond County’s Engineering Department will oversee and participate in all
aspects of the project. Augusta University or the Phinizy Center for Water Sciences will
develop the k-12 educational tool. The Phinizy Center will conduct the pre- and post-BMP
monitoring and provide technical assistance in all aspects of this project.
Organization Name Specific Responsibilities
Augusta-Richmond
County
(Engineering
Department)
• Execute grant contract with GAEPD
• Contribute to and account for 40% of total project costs in
matching funds or in-kind services
• Subcontract for development of k-12 educational tool
• Pay funds to appropriate subcontractor(s) and vendor(s)
• Request reimbursements from GAEPD on a quarterly basis
• Track the progress of project activities completed, grant
funds expended, and match values provided in accordance
with the project schedule
• Oversee & participate in BMP design and installation
• Participate in comparative analysis of BMP effectiveness
• Participate in post-BMP monitoring
• Complete and submit Quarterly progress reports and
invoices by January 15th, April 15th and July 15th, and
Fiscal Year Annual/Quarterly Report and invoice by
October 15th of each project year
• Complete & submit final invoice and close-out report at
conclusion of project
GAEPD
• Provide 60% of total project costs
• Review and approve project deliverables
• Participate in meetings, as appropriate
• Review and assist as needed with 319(h) Grant protocols
• Provide project oversight and contract management
• Provide monitoring guidance and training
Phinizy Center for Water
Sciences (and/or Augusta
University)
• Subcontract for technical assistance on BMP comparison
project and educational outreach
• Participate in BMP design and installation
• Participate in analysis of BMP effectiveness
• Participate in pre/post- BMP monitoring
• Assist in quarterly report writing
Attachment number 1 \nPage 8 of 15
Item # 1
Stormwater BMP Performance Comparison Augusta-Richmond County
Section 319(h) FY2018 Project 9
7. Project Location:
Rocky Creek runs through and lies entirely within Richmond County. It is a tributary to
Butler Creek, which flows into the Savannah River. Rocky Creek lies within the upper
portion of the Beaverdam Ditch (HUC-12 #030601060607) watershed.
a) Project Area Description and Map:
Projects will be located in the Chester Avenue neighborhoods, county-owned park sites,
and other county-owned areas of Augusta-Richmond County within the Rocky Creek
watershed (Figure 2.).
Figure 2. Rocky Creek watershed showing Chester Avenuepotential
neighborhoods and county park locations (shown in red).
Attachment number 1 \nPage 9 of 15
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Stormwater BMP Performance Comparison Augusta-Richmond County
Section 319(h) FY2018 Project 10
b) Project Area Size (Acres): 12,702 acres (Rocky Creek watershed size)
c) County or Counties: Richmond County
d) Land Uses within the Watershed(s) or Project Area (Percentages):
Agricultural 6%
Commercial Forestry 0%
Urban/Residential 78%
Mining/Extraction 1%
Forest/Natural Areas 13%
Water/Wetlands 2%
TOTAL 100%
Data Source & Date: Draft Total Maximum Daily Load Evaluation for Seven Stream
Segments in the Savannah River Basin for Sediment, 2015
e) Hydrologic Unit Code(s), Watershed Name(s) and Priority Watershed(s):
HUC #: 030601060602 Name: Rocky Creek Priority: No
8. Nonpoint Source Pollution Impairments and Healthy Waters:
a) Section 305(b)/303(d) List of Waters:
Water Body Segment Name
(Segment Length (Miles) or
Embayment Acreage)
County
Location(s)
Criterion Violated or
Water Quality Concern
(Healthy Water)
Listing
Status
Category
4a, 5 or 1
Rocky Creek (2 miles) Richmond Fecal Coliform
Bio M, Bio F
4a
5
Rocky Creek (6 miles) Richmond Bio M, Bio F 5
9. Monitoring:
DRAFT QA/QC Water Quality Monitoring Plan (Attachment 2)
Attachment number 1 \nPage 10 of 15
Item # 1
Stormwater BMP Performance Comparison Augusta-Richmond County
Section 319(h) FY2018 Project 11
10. Project Budget:
Line
Item
Line Item Description
319(h)
Grant Funds
(60% Maximum)
Non-Federal
Matching Funds
(40% Minimum)
Total
A
Personnel
One (1) Staff Position -
0.035 FTE
($130,650/year) for 3
years
Description of Duties:
City Project Management,
Reporting (AED)
0
13,718 13,718
One (1) Staff Position -
0.05 FTE ($92,000/year)
for 3 years
Description of Duties:
Assessment, Monitoring,
and BMP approval (AED)
0 13,800 13,800
One (1) Staff Position -
0.10 FTE ($92,000/year)
for 3 years
Description of Duties:
Administration and
Project management
(AED)
0 27,600 27,600
One (1) Staff Position -
0.05 FTE ($60,000/year)
for 3 years
Description of Duties:
Sampling, Project
management (AED)
9,000 9,000
Sub Total: 0 64,118 64,118
B
Fringe Benefits for Four
(4) Staff Positions -
various FTE at 30% for 3
years
Included in A Included in A
Included in A
Sub Total: Included in A Included in A Included in A
C
Travel:
Purpose of Travel:
NA NA NA
Sub Total: NA NA NA
D
Equipment:
NA NA NA
Sub Total: NA NA NA
Attachment number 1 \nPage 11 of 15
Item # 1
Stormwater BMP Performance Comparison Augusta-Richmond County
Section 319(h) FY2018 Project 12
Line
Item
Line Item Description
319(h)
Grant Funds
(60% Maximum)
Non-Federal
Matching Funds
(40% Minimum)
Total
E
Supplies
Purpose/Use: measuring
rainfall and
ground/surface water
levels & water quality in
BMPs
• Hobo water level
loggers
3,600
2,400
6,000
• E. coli testing supplies 900 600 1,500
• Suspended sSediment
testing supplies 600 400 1,000
• Rain gauges/ loggers (3) 4,320 2,880 7,200
• Nutrient analysis 1,500 1,000 2,500
Sub Total: 10,920 7,280 18,200
F
Contractual:
Contractor Name: TBD
Description of Duties:
GI/LID BMP installation
145,000 35,000 180,000
Number and Type of
BMP: Mixed GI/LID (to
be determined during
Project Tasks 2-3)
Contractor Name: Phinizy
Center for Water Sciences
Description of Duties:
Assessment, monitoring,
data analysis, reports,
education tool
40,530 24,020 64,550
Sub Total 185,530 59,020 244,550
G
Construction:
(Does not apply to
GAEPD Section 319(h)
Grants)
N/A
N/A
N/A
H
Other: Signage 0 2,000 2,000
Sub Total 0 2,000 2,000
I
Total Direct Charges:
(Sum of A-H) 196,450 132,418 328,868
J
Indirect Charges:
(100% eligible for
reimbursement)
Attachment number 1 \nPage 12 of 15
Item # 1
Stormwater BMP Performance Comparison Augusta-Richmond County
Section 319(h) FY2018 Project 13
Line
Item
Line Item Description
319(h)
Grant Funds
(60% Maximum)
Non-Federal
Matching Funds
(40% Minimum)
Total
K
Total:
(Sum of I and J) 196,450 132,418 328,868
Narrative Justification for Item Class Categories:
• Personnel (A):
(1) Director of Engineering, $130,650/year, 0.035 FTE, $13,718, 3 years
(1) Engineering Manager, - $92,000/year,0.05 FTE, $13,800, 3 years
(1) Stormwater Manager, $92,000/year, 0.10 FTE, $27,600, 3 years
(1) MS4 Coordinator, $60,000/year, 0.05 FTE, $9,000, 3 years
Narrative Justification (A):
▪ Director of Engineering, Dr Hameed Malik (AED)- Description of Duties:
Dr Malik will provide budgetary oversite and participate in all aspects of project as
needed.
▪ Engineering Manager, Walt Corbin (AED) - Description of Duties:
Mr. Corbin will approve BMP plans for Augusta-Richmond County and will
participate in all aspects of project as needed.
▪ Stormwater Manager, Dr Oscar Flite (AED) - Description of Duties:
Dr. Flite will be responsible for overall project management for Augusta-Richmond
County, including reporting to GAEPD, and participate in all aspects of the project.
▪ MS4 Coordinator, Russell Barnes (AED) - Description of Duties:
Mr. Barnes will assist in BMP monitoring and participate in all aspects of the
project.
• Fringe Benefits (B): Included in A
Narrative Justification (B): NA
• Travel (C): NA
• Equipment (D): NA
• Supplies (E):
Grant funds Non Federal match Total
water level loggers 3600 2400 6000
E. coli analyses 900 600 1500
Sediment testing 600 400 1000
rain gauges 4320 2880 7200
nutrient analyses 1500 1000 2500
10920 7280 18200
Narrative Justification (E):
▪ Twenty water level loggers (Onset Hobo loggers)
Attachment number 1 \nPage 13 of 15
Item # 1
Stormwater BMP Performance Comparison Augusta-Richmond County
Section 319(h) FY2018 Project 14
These loggers will be used to continuously measure surface and ground water levels
within the BMPs to track volume reductions, percolation and evapotranspiration
rates. A logger will also be placed in Rocky Creek to allow for the development of a
stage/discharge curve. Data will be used to measure BMP effectiveness
▪ Three rain gauges and tipping buckets
Rain gauges will include a Davis Instruments tipping bucket (or equivalent)
connected to an Arduino microcontroller (or equivalent). The microcontroller will
count the number of tips, calculate the rainfall rate and total rainfall from the tipping
bucket, and transmit the data to central server that will house the data. A website will
be developed to show the data in near-real time. Data will be used to measure BMP
effectiveness.
▪ Nutrient, TSS, E. coli/fecal coliform consumables and analysis
While this project will focus on TSS and coliform impairment in Rocky Creek,
nutrient concentrations will also be monitored within the BMPs and creek to assess
removal efficiencies. Phinizy Center has the capability to run all analyses except
fecal coliform, which will be analyzed by the Augusta Utilities Department.
• Contractual (F):
Narrative Justification (F):
▪ Contractor: (TBD) BMP Construction
This component includes all costs associated with construction of GI/LID BMPs. The
BMPs and contractor will be chosen during Project Activity Tasks 2-3: BMP
placement based upon site footprints, soils, slopes, current infrastructure (e.g.
curbing, existing stormwater structures, etc.), and BMP installation. Once defined,
the BMPs and contractor(s) will be selected.
Feasibility of this grant relative to construction cost estimates was based upon
estimates provided in the following documents (implementation of GI/LID practices
will be limited to the available funds outlined in this budget line item):
o Cost sheet provided in the Green Values National Stormwater Management
Calculator
▪ https://greenvalues.cnt.org/national/cost_detail.php
o Memorandum from Karen Mateleska, EPA Region-1: Methodology for
developing cost estimates for Opti-Tool
▪ https://www3.epa.gov/region1/npdes/stormwater/ma/green-
infrastructure-stormwater-bmp-cost-estimation.pdf
▪ Contractor: Phinizy Center for Water Sciences
(1) Phinizy Research Manager– 0.1251 FTE ($50,000/year) for 3 years
Research manager will install and download samplers, collect and analyze water
samples, and participate in all aspects of the project.
(2) Phinizy Researcher, TBD– 0.08 FTE ($70,000/year) for 3 years
This researcher will provide BMP design drawings to AED for approval and will
participate in all aspects of the project.
(3) Phinizy Researcher, TBD– 0.03 FTE ($100,000/year) for 3 years
Attachment number 1 \nPage 14 of 15
Item # 1
Stormwater BMP Performance Comparison Augusta-Richmond County
Section 319(h) FY2018 Project 15
This researcher will provide support for the rain gauge network and participate in all
aspects of the project.
(4) Phinizy Center Education Department (or Augusta University)- Lump sum amount of
$20,000
Phinizy’s Education Department (or Augusta University) will develop the educational
outreach components of the project
• Construction (G): NA
• Other (H): BMP Identification Signage
Narrative Justification (H): Educational project signage will be posted at each installed
BMP with appropriate description of project and recognition provided. Augusta
Engineering Department has an in-house sign shop and will provide signage for all
project sites at a cost of ~$150 per sign (total of up to 13 signs).
• Indirect Charges (J): NA
Narrative Justification (J): NA
11. Project Attachment(s):
Attachment 1: Augusta-Richmond County Nine-Element Watershed Management Plan for the
Augusta Canal (HUC-12 #030601060601), Butler Creek (HUC-12 #030601060602) and
Beaverdam Ditch (HUC-12 #030601060607) Watersheds in Savannah River Basin (July 2018)
Attachment 2: DRAFT QA/QC Water Quality Monitoring Plan
Attachment number 1 \nPage 15 of 15
Item # 1
Attachment number 2 \nPage 1 of 1
Item # 1
Engineering Services Committee Meeting
3/10/2020 1:20 PM
5th Street over the Savannah River-Bridge Repair and RestorationEngineering Services TIA Project
RC07-001217/PI#0011418 RFQ Item#16-247
Department:Engineering
Presenter:
Caption:Approve supplemental funding (SA4) for Construction Phase of
Design Engineering Consultant Agreement to Civil Services,
Inc. in the amount of $161,465.60 for 5th Street Bridge over the
Savannah River (Bridge Repair and Restoration) as requested by
AED. RFQ 16-247.
Background:The 5th Street Bridge over Savannah River (Bridge Repair and
Restoration) is a project from the “Approved Investment List” of
TIA that was approved by voters of the CSRA in the July 31,
2012 referendum. The 5th Street Bridge is a Band 2 project and
is under construction. In March 2017, commission approved
award of the design phases of the project to Civil Services, Inc.
On December 17, 2019 Augusta Commission awarded the
bridge repair and restoration construction bid to Superior
Construction Company Southeast, LLC. Construction Phase of
bridge improvements require design related coordination with
utilities, resolution of constructability conflicts, review of
contractor construction documents submittals, and request for
field information that warrants design engineer services .
Analysis:In 2017, commission approved award of the design phases of the
project to Civil Services, Inc. The project is now under
construction. This supplemental agreement covers services
during the construction phase for contractor request for field
information, utility conflicts assessment & resolution, field
engineering, and attending construction progress meetings.
Financial Impact:Funds are available in the amount of $161,465.60 AED TIA
Project Management fund.
Alternatives:1). Do not approve and find alternative to complete the project
and meet TIA project completion schedule
Cover Memo
Item # 2
Recommendation:Approve supplemental funding (SA4) for Construction Phase of
Design Engineering Consultant Agreement to Civil Services,
Inc. in the amount of $161,465.60 for 5th Street Bridge over the
Savanah River (Bridge Repair and Restoration) as requested by
AED.
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: AED TIA Project Management Funds
($161,465.60) 371-041110-T15041217-52-12115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB #371-041110-T15041217. This request is to supplement the
Construction Phase of Design consultant Services Agreement to Civil Services, Inc.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
TIA Design 1,178,570$
TIA Construction 8,000,000$
GDOT Funds 1,000,000$
TIA Discretionary 1,500,000$
11,678,570$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Hardie Davis, Mayor
CAPITAL PROJECT BUDGET
CPB#371-041110-T15041217
5th Street Bridge over the Savannah River (Bridge Repair and Restoration)
(Bid 19-291
in the amount of $161,470 for the 5th Street Bridge over the Savannah River
(Bridge Repair and Restoration).
Funding is available in the TIA project budget:
2/28/2020
Attachment number 1 \nPage 1 of 2
Item # 2
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#371-041110-T15041217
5th Street Bridge over the Savannah River (Bridge Repair and Restoration)
(Bid 19-291
CPB AMOUNT CPB New
SOURCE OF FUNDS CPB Addition CPB
TIA Project
371-041110/5212115-T15041217 ($200,920) (24,900.00)$ ($225,820)
TIA Project
371-041110/5212115-T15041217 ($791,280) (161,470.00)$ ($952,750)
TIA Project
371-041110-T15041217 ($8,000,000) ($8,000,000)
GDOT Funds ($1,000,000) ($1,000,000)
TIA Discretionary ($1,500,000) ($1,500,000)
TOTAL SOURCES: ($992,200) ($10,686,370) ($11,678,570)
USE OF FUNDS
ENGINEERING
TIA Projects
371-041110-5414210/T15041217 $992,200 $24,900 $1,017,100
TIA Projects $161,470
371-041110-5212115/T15041217
TIA Project
371-041110-5414110-T15041217 $8,000,000 $8,000,000
GDOT Funds
371-041110-5414110 $1,000,000 $1,000,000
TIA Discretionary
371-041110-5414110 $1,500,000 $1,500,000
TOTAL USES: $992,200 10,686,370$ $11,678,570
2/28/2020
Attachment number 1 \nPage 2 of 2
Item # 2
(SA04 – For changes greater than $25,000) February 2020
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Augusta Richmond County Project Number(s): 371-041110-T15041217
GDOT Number (s):
RC07-001217
PI 0011418
Supplemental Agreement Number: 4
Purchase Order Number: 17ENG245
WHEREAS, We, Civil Services, Inc., Consultant, entered into a contract with Augusta-Richmond
County on March 7, 2017, for engineering design services associated with the improvements to 5th
Street over Savannah River Bridge, project RC07-001217, PI 0011418, File Reference No. 17-014
(A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered
by the scope of the original contract, we desire to submit the following Supplemental Agreement
to-wit:
Additional Engineering Services to consist of per contractor request for field information, utility
conflicts assessment & resolution, field engineering and attending construction progress meetings.
It is agreed that as a result of the above described modifications the contract amount is increased
by $161,465.60 from $1,017,087.12 to a new total of $1,178,552.72
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement
in no way modifies or changes the original contract of which it becomes a part, except as specifically
stated herein.
NOW, THEREFORE, We, Civil Services, Inc., Consultant, hereby agree to said Supplemental
Agreement consisting of the above mentioned item, and agree that this Supplemental Agreement
is hereby made a part of the original contract to be performed under the specifications thereof, and
that the original contract is in full force and effect, except insofar as it might be modified by this
Supplemental Agreement.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY Civil Services, Inc.
AUGUSTA, GEORGIA
Hardie Davis, Mayor
Approved Date: Approved: Date:
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title:
Title:
Attachment number 2 \nPage 1 of 1
Item # 2
Engineering Services Committee Meeting
3/10/2020 1:20 PM
9th Street (James Brown Blvd.) Improvements Design Services for ReconstructionTIA Project
Number: RC07-001218 / PI#0013703
Department:Engineering
Presenter:
Caption:Approve funding for Design Consultant Services Supplemental
Agreement Two to Cranston Engineering Group, Inc. in the
amount of $72,640.00 for the James Brown Blvd. (9th Street)
Improvement Project as requested by the AED. RFQ 16-246.
Background:The 9th Street (James Brown Blvd.) Improvements is a project
from the “Approved Investment List” of TIA that was approved
by voters of the CSRA in the July 31, 2012 referendum. The 9th
Street is a Band 2 project and TIA funds are allocated for design
& construction. In 2018, the Augusta Commission approved
award of design phases of the project to Cranston Engineering.
On December 17, 2019 Augusta Commission awarded the road
construction bid to E.R. Snell Contractor, Inc. Construction
Phase of roadway and drainage improvements require design
related coordination with utilities, resolution of constructability
conflicts, review of contractor construction documents
submittals, and request for field information that warrants design
engineer services .
Analysis:In 2018, commission approved award of design phases of the
project to Cranston Engineering. The project is now under
construction. This supplemental agreement covers services
during the construction phase for contractor request for field
information, utility conflicts assessment & resolution, field
engineering, and attending construction progress meetings.
Financial Impact:Funds are available in Project TIA funds.
Alternatives:Do not approve and find alternative to complete the project and
meet TIA project completion schedule.Cover Memo
Item # 3
Recommendation:Approve funding for Design Consultant Services Supplemental
Agreement two to Cranston Engineering Group, Inc. in the
amount of $72,640.00 for the James Brown Blvd. (9th Street)
Improvement Project as requested by the AED.
Funds are
Available in the
Following
Accounts:
Project TIA Funds: 371-041110-T15041218-52-12115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
(SA02 – For changes greater than $25,000) February 2020
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Augusta Richmond County Project Number(s): 371-041110-T15041218
GDOT Number (s):
RC07-001218
PI 0011419
Supplemental Agreement Number: 2
Purchase Order Number: P360121
WHEREAS, We, Cranston Engineering Group, Inc. Consultant, entered into a contract with Augusta-
Richmond County on August 7, 2018 for engineering design services associated with the
improvements to 9th Street (James Brown Blvd.). Project RC07-001218, PI 0011419, File Reference
No. 19-014 (T), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered
by the scope of the original contract, we desire to submit the following Supplemental Agreement
to-wit:
Additional Engineering Services for Design Consultants Services.
It is agreed that as a result of the above described modifications the contract amount is increased
by $72,640.00 from $606,822.92 to a new total of $679,462.92
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement
in no way modifies or changes the original contract of which it becomes a part, except as specifically
stated herein.
NOW, THEREFORE, We, Cranston Engineering Group, Inc. Consultant, hereby agree to said
Supplemental Agreement consisting of the above mentioned item, and agree that this Supplemental
Agreement is hereby made a part of the original contract to be performed under the specifications
thereof, and that the original contract is in full force and effect, except insofar as it might be
modified by this Supplemental Agreement.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY Cranston Engineering Group, Inc.
AUGUSTA, GEORGIA
Hardie Davis, Mayor
Approved Date: Approved: Date:
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title:
Title:
Attachment number 1 \nPage 1 of 1
Item # 3
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB#371-041110-T15041218.
This request is for Supplemental Agreement Number Two to
Cranston Engineering Group, Inc. in the amount of $72,640.00 for the
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
TIA Design 576,923$
TIA Funds 7,900$
TIA Discretionary 22,000$
TIA Funds 3,386,198$
TIA Funds 72,640$
4,065,661$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Hardie Davis, Mayor
CAPITAL PROJECT BUDGET
CPB#371-041110-T15041218
9th Street(James Brown Blvd.) Improvements
(RFP #19-292)
James Brown Blvd. (9th Street) Improvement Project.
Funding is available in the TIA project budget.
2/27/2020
Attachment number 2 \nPage 1 of 2
Item # 3
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#371-041110-T15041218
9th Street(James Brown Blvd.) Improvements
(RFP #19-292)
CPB AMOUNT CPB New
SOURCE OF FUNDS CPB ADDITION CPB
TIA Project
371-041110/5212115-T15041218 ($3,971,021) ($72,640) ($4,043,661)
TIA Discretionary
235-041110/5212115-T19041026 ($22,000) -$ ($22,000)
TOTAL SOURCES: ($3,993,021) ($72,640) ($4,065,661)
USE OF FUNDS
ENGINEERING
371-041110-5414210/T15041218 $3,971,021 $72,640 $4,043,661
TIA Discretionary
235-041110/5212115-T19041026 $22,000 $0 $22,000
TOTAL USES: $3,993,021 $72,640 $4,065,661
2/27/2020
Attachment number 2 \nPage 2 of 2
Item # 3
February 25, 2019
Mrs. June Hamal, P.E.
Project Manager
Augusta Engineering Department
City of Augusta, Georgia
452 Walker Street
Augusta, Georgia 30901
Re: 9th Street (James Brown Blvd) Improvements
P.I. No.: # 0011419 TIA #: RC07—001218
Supplemental Agreement #2
Our File No.: 2016-0160
Dear Mrs. Hamal:
As we have previously discussed, we are submitting a supplemental agreement to our contract
now that the project has been let and is moving into the construction phase. Our original scope of work
included a scope for construction phase services, but it was requested to be removed prior to the
construction beginning. Please find the revised scope of work listed below along with the respective fees.
SCOPE OF WORK
The Cranston design team will provide the following construction engineering services for the 9th
Street Improvements project: we will attend the pre-construction meeting to discuss all relevant project
information with the contractor, we will review all submittals and answer requests for information (RFI),
we will provide on-call field conflict resolution and answer survey questions. It is assumed that Cranston
will spend an average of 8 hours per week. We have included time each month to attend a construction
status meeting or to regularly coordinate with the construction manager to be aware of the construction
progress and help reduce the response times for contractor questions or field conflicts. These services will
coincide with the 15-month duration of the construction contract and will terminate on July 31, 2021 or
upon project closeout, whichever occurs first.
Should there be a need for significantly more time than this, additional fees can be negotiated.
These additional services would be a result of extensive field observation and inspections, extensive
contractor coordination, and/or project time extensions.
Attachment number 3 \nPage 1 of 2
Item # 3
Attachment number 3 \nPage 2 of 2
Item # 3
Engineering Services Committee Meeting
3/10/2020 1:20 PM
9th Street (James Brown Blvd.) ImprovementsConstruction Material Inspection and Testing,
Construction Monitoring and QualityAssurance/ Quality Control, and Geotechnical ServicesProject
Number: N/A
Department:Engineering
Presenter:
Caption:Approve the continued funding of the current On-Call Field and
Laboratory Testing for Soil and Construction Material, and
Geotechnical Inspection and Investigation (CMT Geotech)
Services contract in the amount of $180,240 for James Brown
Blvd. Improvements Project. Requested by AED. RFP 19-179.
Background:The 9th Street (James Brown Blvd.) Improvements is a project
from the “Approved Investment List” of TIA that was approved
by voters of the CSRA in July 31, 2012 referendum. The 9th
Street is a Band 2 project and TIA funds are allocated for
construction. On December 17, 2019, Augusta Commission
awarded the road construction bid to E.R. Snell Contractor, Inc.
Field and Laboratory Testing for Soil and Construction Material,
and Geotechnical Inspection and Investigation Services are
integral parts of construction activities to ensure improvements
quality control, quality assurance and construction are per
design. Construction quality assurance & quality control
(QA/QC) are essential to construction of good roads and are TIA
program requirements.
Analysis:On August 2019, the Augusta Commission approved the award
of CMT Geotech Services contract with ATC Group Services
LLC, Matrix Engineering Group, Inc. (MEG), and MC Squared,
Inc. as the selected firms. MEG is assigned to James Brown
Blvd. The assistance of outside construction services will help
AED to ensure a quality finished roadway infrastructure. It is a
practical approach to sustain much needed construction QA/QC
during the construction phase of a project.
Financial Impact:Funds are available in Project TIA Funds.
Cover Memo
Item # 4
Alternatives:1. Do not approve and find alternative way to provide required
CMT_Geotech, Construction QA/QC Services and meet TIA
construction QA/QC requirements.
Recommendation:Approve the continued funding of the current On-Call Field and
Laboratory Testing for Soil and Construction Material and
Geotechnical Inspection and Investigation Services contract in
the amount of $180,240 for James Brown Blvd. Improvements
Project as requested by AED.
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: Project TIA Funds – 371-041110 – T15041218-
5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorize to CPB# N/A. This request is to continue funding of the current
On-Call Field and Laboratory Testing for Soil and Construction Material, and Geotechnical
Inspection, Field Engineering Services Consulting Agreement in the amount of $180,240
Section 2: The following revenues are anticipated to available to the Consolidated
Government to complete the project.
TIA DISCRETIONARY FUNDS 500,000$
TIA FUNDS 180,240$
680,240$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB# N/A
On-Call Construction Management, Construction Inspection, and
Field Engineering Services (Bid 19-179)
for the James Brown Blvd Improvements project. Funding is available in project TIA Funds.
Hardie Davis, Jr., Mayor
CAPITAL PROJECT BUDGET
02.27.2020
Attachment number 1 \nPage 1 of 2
Item # 4
Augusta-Richmond County, Georgia CPB# N/A
On-Call Construction Management, Construction Inspection, and
Field Engineering Services (Bid 19-179)
CAPITAL PROJECT BUDGET
CPB AMOUNT ADDITION CPB AMOUNT
SOURCE OF FUNDS CPB REQUEST
TIA Discretionary ($500,000)($500,000)
TIA Funds ($180,240)($180,240)
371-041110-T15041218
TOTAL SOURCES: ($680,240) $0 ($680,240)
USE OF FUNDS
TIA Discretionary $500,000 $500,000
TIA Funds $180,240 $180,240
371-041110-T15041218
TOTAL USES: $680,240 $0 $680,240
02.27.2020
Attachment number 1 \nPage 2 of 2
Item # 4
Request for Proposal
Request for Proposals will be received at this office until Friday, March 22, 2019 @ 11:00 a.m. for furnishing:
RFP Item #19-179 On-Call Construction Material Inspection and Testing, Construction Monitoring and Quality
Assurance/Quality Control and Geotechnical Inspections and Investigations for the Augusta, GA -
Engineering Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, March 8, 2019 @ 5:00
P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of
contract with the successful bidder(s). A 100% performance bond and a 100% payment bond will be required for
award.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are
not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the
envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 14, 21, 28, March 7, 2019
Metro Courier February 14, 2019
Attachment number 2 \nPage 1 of 1
Item # 4
OFFICIAL
VENDORS Attachment
"B"E-Verify Save
Form
Addendum
1
Fee
Proposal Original 7
Copies
CSRA TESTING & ENGINEERING
1005 EMMETT STREET, SUITE A
AUGUSTA, GA 30904
Yes 138689 Yes Yes Yes Yes Yes
NOVA ENGINEERING
3900 KENNESAW 75 PKWY
SUITE 100
KENNESSAW, GA 30144
Yes 124398 Yes Yes Yes Yes Yes
MC SQUARED INC
1275 SHILOH RD NW SUITE 2620
KENNESAW, GA 30144
Yes 228126 Yes Yes Yes Yes Yes
WOOD
2677 BUFORD HWY
ATLANTA, GA 30324
Yes 44372 Yes Yes Yes Yes Yes
ATC
1453 GREENE STREET
AUGUSTA, GA 30901
Yes 46692 Yes Yes Yes Yes Yes
GMC
1450 GREENE STREET, SUITE 505
AUGUSTA, GA 30901
Yes 425070 Yes Yes Yes Yes Yes
MATRIX ENGINEERING
3459 WRIGHTSBORO RD, SUITE B
AUGUSTA, GA 30909
Yes 46339 Yes Yes Yes Yes Yes
S & ME
1527 CRESCENT DRIVE
AUGUSTA, GA 30909
Yes 53285 Yes Yes Yes Yes Yes
EMC ENGINEERING
4424 COLUMBIA RD, SUITE B
MARTINEZ, GA 30907
Yes 324715 Yes Yes Yes Yes Yes
Total Number Specifications Mailed Out: 10
Total Number Specifications Download (Demandstar): 8
Total Electronic Notifications (Demandstar): 125
Georgia Procurement Registry: 448
Mandatory Pre-Qualifications Conference Attendees: N/A
Total Number Mailed to Local Vendors: 3
Total packages submitted: 9
Total Noncompliant: 0
RFP 19-179 On-Call Construction Material Inspection and Testing,
Construction Monitoring and Quality Assurance/Quality Control and
Geotechnical Inspections and Investigations
for Augusta, GA – Engineering Department
RFP Due: Friday, March 29, 2019 @ 11:00 a.m.
Page 1 19-179 Official Tab
Attachment number 3 \nPage 1 of 1
Item # 4
CSRA TESTING &
ENGINEERING
1005 EMMETT STREET,
SUITE A
AUGUSTA, GA 30904
NOVA ENGINEERING
3900 KENNESAW 75
PKWY
SUITE 100
KENNESSAW, GA
30144
MC SQUARED INC
1275 SHILOH RD NW
SUITE 2620
KENNESAW, GA 30144
WOOD
2677 BUFORD HWY
ATLANTA, GA 30324
ATC
1453 GREENE STREET
AUGUSTA, GA 30901
GMC
1450 GREENE STREET,
SUITE 505
AUGUSTA, GA 30901
MATRIX
ENGINEERING
3459
WRIGHTSBORO
RD, SUITE B
AUGUSTA, GA
S & ME
1527 CRESCENT DRIVE
AUGUSTA, GA 30909
EMC ENGINEERING
4424 COLUMBIA RD,
SUITE B
MARTINEZ, GA 30907
CSRA TESTING &
ENGINEERING
1005 EMMETT STREET,
SUITE A
AUGUSTA, GA 30904
NOVA ENGINEERING
3900 KENNESAW 75
PKWY
SUITE 100
KENNESSAW, GA
30144
MC SQUARED INC
1275 SHILOH RD NW
SUITE 2620
KENNESAW, GA 30144
WOOD
2677 BUFORD HWY
ATLANTA, GA 30324
ATC
1453 GREENE STREET
AUGUSTA, GA 30901
GMC
1450 GREENE STREET,
SUITE 505
AUGUSTA, GA 30901
MATRIX ENGINEERING
3459 WRIGHTSBORO
RD, SUITE B
AUGUSTA, GA 30909
S & ME
1527 CRESCENT DRIVE
AUGUSTA, GA 30909
EMC ENGINEERING
4424 COLUMBIA RD,
SUITE B
MARTINEZ, GA 30907
Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5
Evaluation Criteria Ranking Points Scale 0 (Low) to
5 (High)
Scale 0 (Low) to
5 (High)
Scale 0 (Low) to
5 (High)
Scale 0 (Low) to
5 (High)
Scale 0 (Low) to
5 (High)
Scale 0 (Low) to
5 (High)
Scale 0 (Low)
to 5 (High)
Scale 0 (Low) to
5 (High)
Scale 0 (Low) to
5 (High)
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested information as
required per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS
2. Qualifications & Experience (0-5)10 3.0 5.0 5.0 5.0 5.0 4.0 5.0 4.0 2.5 30.0 50.0 50.0 50.0 50.0 40.0 50.0 40.0 25.0
3. Organization & Approach (0-5)10 3.0 4.0 5.0 5.0 5.0 3.0 5.0 4.0 2.5 30.0 40.0 50.0 50.0 50.0 30.0 50.0 40.0 25.0
Scope of Services
1. Qualifications of key Professionals that will be assigned to
inspection and testing and other listed tasks
2. Specific relevant experience of your company (specific to soil
and material testing to local & state entities)
(0-5)30 2.3 3.8 5.0 4.0 4.3 3.5 5.0 3.0 2.3 67.5 112.5 150.0 120.0 127.5 105.0 150.0 90.0 67.5
5. Schedule of Work (0-5)5 3.0 3.0 5.0 3.0 5.0 3.0 5.0 4.0 3.0 15.0 15.0 25.0 15.0 25.0 15.0 25.0 20.0 15.0
6. References (0-5)10 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 50.0 50.0 50.0 50.0 50.0 50.0 50.0 50.0 50.0
Within Richmond County 5 10 5 5 5 5 5 50.0 0.0 0.0 0.0 50.0 50.0 50.0 50.0 0.0
Within CSRA 5 6 5 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 30.0
Within Georgia 5 4 5 5 5 0.0 20.0 20.0 20.0 0.0 0.0 0.0 0.0 0.0
Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
All Others 5 1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
21.25 25.75 30 27 29.25 23.5 30 25 20.25 242.5 287.5 345.0 305.0 352.5 290.0 375.0 290.0 212.5
8. Presentation by Team (0-5)10 0 0 0 0 0 0 0 0 0
9 Q&A Response to Panel Questions (0-5)5 0 0 0 0 0 0 0 0 0
Lowest Fees 5 10 5 0 0 0 0 0 0 50 0 0
Second 5 6 5 0 0 0 30 0 0 0 0 0
Third 5 4 5 0 0 0 0 0 20 0 0 0
Forth 5 2 5 0 0 0 0 10 0 0 0 0
Fifth 5 1 5 0 0 5 0 0 0 0 0 0
Total Phase 2 - (Total Maximum Ranking 35 -
Maximum Weighted Total Possible 125) 0 0 5 5 5 5 5 0 0 0 0 5 30 10 20 50 0 0
21.25 25.75 35 32 34.25 28.5 35 25 20.25 242.5 287.5 350.0 335.0 362.5 310.0 425.0 290.0 212.5
RFP 19-179 On-Call Construction Material Inspection and Testing, Construction Monitoring and Quality
Assurance/Quality Control and Geotechnical Inspections and Investigations
for Augusta, GA – Engineering Department
Evaluation Meeting: Friday, May 3, 2019 @ 10:00 a.m.
Weighted Scores
Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Considered for Award)
7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only)
Vendors
Phase 1 Total - (Total Maximum Ranking 30 -
Maximum Weighted Total Possible 375)
Phase 1
Weighted Scores Weighted Scores Weighted Scores Weighted Scores Weighted Scores Weighted Scores Weighted ScoresWeighted Scores
Procurement DepartmentRepresentative:_______Nancy Williams_____________________________________
Procurement Department Completion Date: ____5/3/19_________________________
Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award)
Internal Use Only
Total Cumulative Score
(Maximum point is 500)
Evaluator: ___Cumulative ___________________________ Date: _______5/3/19_____________________
10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only)
Attachment number 4 \nPage 1 of 1
Item # 4
Attachment number 5 \nPage 1 of 1
Item # 4
Attachment number 6 \nPage 1 of 3
Item # 4
Attachment number 6 \nPage 2 of 3
Item # 4
Attachment number 6 \nPage 3 of 3
Item # 4
Attachment number 7 \nPage 1 of 2
Item # 4
Attachment number 7 \nPage 2 of 2
Item # 4
Attachment number 8 \nPage 1 of 1
Item # 4
Engineering Services Committee Meeting
3/10/2020 1:20 PM
ACCEPTANCE OF SECTION OF HARPER FRANKLIN AVENUE AND ASSOCIATED
IMPROVEMENTS WITHIN ITS RIGHT-OF-WAY INTOAUGUSTA GEORGIA PUBLIC
ROADWAY SYSTEM
Department:Engineering
Presenter:
Caption:Approve and accept Section of Harper Franklin Ave. (from
Jimmie Dyess Pkwy to its West 1761.46ft) and associated
Improvements within road Right-of-Way into Augusta, Georgia
Public Roadway System upon receipt of its certified Plat, Deed
of Dedication, 18-month Road Maintenance Agreement and
required other Legal Documentation as determined by Augusta
Engineering Department and Augusta Legal Department.
Requested by AED.
Background:Harper Franklin to be deeded section was constructed around
2016. This road section was constructed in conjunction with
Belair K-8 school. Since road primary service area initially was
limited to Belair 8-K school, it was kept as a private road. At
present road services expanded beyond the school to several
developed and undeveloped residential and commercial
properties. Recently a request was made for acceptance of this
roadway into Augusta Public Road System. Accordingly,
Augusta Engineering Department (AED) completed its
assessment and determined that the road way satisfy right-of-
way width requirements and appears to be in satisfactory
condition.
Analysis:Given that the road in question provides access to a school,
several developed and undeveloped residential and commercial
properties and is in public use, it is AED's recommendation to
accept this roadway into Augusta Georgia roadway system upon
receipt of certified plat, deed of dedication, 18 month
maintenance agreement and required documentations as
determined by Augusta Engineering Department and Augusta
Law Department.Cover Memo
Item # 5
Financial Impact:No direct financial impact. The road will be included into the
city roadway maintenance program.
Alternatives:Do not approve.
Recommendation:Approve and Accept Section of Harper Franklin Ave. (from
Jimmie Dyess Pkwy to its West 1761.46ft) and associated
improvements within road Right-of-Way into Augusta, Georgia
Public Roadway System upon receipt of its certified Plat, Deed
of Dedication, 18 month Road Maintenance Agreement and
required other Legal Documentation as determined by Augusta
Engineering Department and Augusta Legal Department.
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
STATE OF GEORGIA ) MAINTENANCE AGREEMENT
) (Roads and Storm Drainage)
COUNTY OF RICHMOND )
THIS AGREEMENT, entered into this ___ day of February, 2020, by and between
COUNTY BOARD OF EDUCATION OF RICHMOND COUNTY and hereinafter referred to as
"Developer," and AUGUSTA, GEORGIA, a political subdivision of the State of Georgia, acting
by and through its Commission, hereinafter referred to as "Augusta."
WHEREAS, Developer requested that Augusta, accept certain road, storm drains and
appurtenances for HARPER FRANKLIN AVENUE, as shown by deed contemporaneously
tendered and recorded in the office of the Clerk of the Superior Court of Richmond County,
Georgia, in Deed Book ________, Page _______, and
WHEREAS, the City has adopted a policy requiring the Developer to maintain all
installations laid or installed in the subdivision for a period of eighteen months, which
Augusta accepts by deed;
NOW, THEREFORE, in consideration of the premises, the expense previously
incurred by Developer and the mutual agreements hereinafter set out, IT IS AGREED that:
(1) Augusta, Georgia, accepts the road and appurtenances, storm drains and
appurtenances, respectfully described in the deed contemporaneously tendered herewith to
the Augusta, Georgia, Commission, recorded in the office of the Clerk of the Superior Court
of Richmond County, Georgia, in Deed Book _______, Page _______.
(2) The Developer agrees to maintain all the installations laid or installed in said
subdivision as described in said deed for a period of eighteen months from the date herein.
Attachment number 1 \nPage 1 of 2
Item # 5
(3) The Developer agrees that if during said eighteen month period there is a failure
of the installations laid or installed in said subdivision described in the deed due to failure of
material or poor workmanship, the Developer shall be responsible for adequate maintenance
and repair.
(4) In the event of such failure of the improvements, the City shall notify the
Developer and set forth in writing the items in need of repair. The Developer shall present
within fifteen business days its proposed plan of repair and shall have the repairs completed
at a reasonable time, as determined by Augusta.
(5) In the event of an emergency, as determined by Augusta, the Developer is
unable to respond in a timely manner, the City shall be authorized to erect barricades, traffic
direction devices and such other temporary measures as are necessary to remedy the
emergency nature of the problem at the Developer's expense and to allow the Developer time
to make the needed repairs.
(6) In the event the Developer fails to comply with the terms of this agreement, then
Augusta shall proceed to have the necessary corrective work done, and the Developer agrees
to be responsible to Augusta for payment in full of costs of repairing the improvements due
to failure of material or poor workmanship as liquidated damages.
IN WITNESS WHEREOF, Developer has hereunto set his hand and seal, and Augusta
has caused the execution of this agreement by and through its duly authorized officers and
agents, with its seal affixed, the day and year first above written.
COUNTY BOARD OF EDUCATION OF
RICHMOND COUNTY
BY:______________________(L.S.)
AS ITS:
AUGUSTA, GEORGIA
_________________________(L.S.)
As Its Mayor
ATTEST:
___________________________
Clerk of Commission
Attachment number 1 \nPage 2 of 2
Item # 5
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STATE OF GEORGIA )
)
COUNTY OF RICHMOND )
DEED OF DEDICATION
(Roads, and Storm Drainage)
THIS INDENTURE, made and entered into this ____ day of February, 2020, by and
between COUNTY BOARD OF EDUCATION OF RICHMOND COUNTY, hereinafter
referred to as the Party of the FIRST PART, and AUGUSTA, GEORGIA, a political
subdivision of the State of Georgia, acting by and through the Augusta Commission, hereinafter
referred to as the Party of the SECOND PART.
WITNESSETH:
THAT the said Party of the FIRST PART, for and in consideration of the sum of One
Dollar ($1.00) in cash to it in hand paid by the Party of the SECOND PART, the receipt of which
is hereby acknowledged, at and/or before the sealing and delivery of these presents, and other
good and valuable considerations, has granted, bargained, sold, released, conveyed and
confirmed and by these presents does grant, bargain, sell, release, convey and confirm unto the
said Party of the SECOND PART, its successors and assigns, the following described property,
to-wit:
ALL PORTION OF PROPERTY SHOWN ON THE PLAT HEREIN REFERRED
TO AS all those streets and storm drainage systems known as HARPER
FRANKLIN AVENUE, according to the plat prepared by Georgia Civil, dated July
12, 2015, shown and designated on said plat as recorded in the Office of the Clerk of
Superior Court, of Richmond County, Georgia in Plat Book 12, Page 102, to which
reference is made for a more complete and accurate description as to the metes,
courses, bounds, dimensions and location of said property.
TOGETHER with an easement to enter upon all areas shown as drainage and
utility easements shown on said plat. The Party of the First Part further grants to the
Party of the Second Part an easement to discharge stormwater off Harper Franklin
Avenue into the stormwater detention systems located on the Party of the First Part’s
adjacent real property. The Party of the Second Part shall have no obligation to maintain
Attachment number 3 \nPage 1 of 2
Item # 5
the stormwater detention systems located on the adjacent real property owned by the
Party of the First Part.
TO HAVE AND TO HOLD SAID property and all the members and
appurtenances therein belonging as aforesaid, and every part thereof, unto the said
party of the SECOND PART, its successors and assigns, forever.
IN WITNESS WHEREOF, the said Party of the FIRST PART has caused
these presents to be executed the day and year first above written as the date of these
presents.
SIGNED, SEALED AND DELIVERED
in our presence:
COUNTY BOARD OF EDUCATION OF
RICHMOND COUNTY
________________________________
Witness By: _________________________ (Seal)
________________________________ As its:
Notary Public, Georgia
ACCEPTED BY:
AUGUSTA, GEORGIA
By: _________________________
Its: Mayor
Attest: _______________________
Its: Clerk of Commission
(SEAL)
Attachment number 3 \nPage 2 of 2
Item # 5
Engineering Services Committee Meeting
3/10/2020 1:20 PM
Construction Services for Lake Olmstead DredgingSediment Disposal Site PreparationRFP ITEM #20-
121
Department:Engineering
Presenter:
Caption:Approve award of Lake Olmstead Dredging-Sediment Disposal
Site Preparation Construction Services Phase 1 Contract in the
amount of $742,856.25 to Waterfront Property Services, LLC
dba Gator Dredging in the amount as requested by the AED.
RFP 20-121.
Background:Augusta Canal Basin Dredging (Lake Olmstead, Lake Aumond,
Heirs Ponds and Rae’s Creek) are approved projects. In 2017 the
Corps released dredging permit for Hiers Pond and Lake
Aumond and dredging of these two waterbodies was completed
in 2018. AED continued to work with the Corps for release of
Lake Olmstead and Warren Lake dredging permits. In July 2019
AED secured the permits and initiated letting the project for
preparation of Disposal Site drainage system as a first phase of
Lake Olmstead sediment removal. Letting of Lake Olmstead
sediment removal will be followed by substantial completion of
phase 1 .
Analysis:RFPs were received on January 7, 2020 and firms were
evaluated based on qualifications, project approach, and
experience. The following firms submitted RFPs for evaluations:
1. Waterfront Property Services, LLC (dba Gator Dredging).
Waterfront Property Services, LLC (dba Gator Dredging) was
selected based on the evaluation procedures used for this project.
Financial Impact:Funds are available in Project SPLOST Funds.
Alternatives:1). Do not approve and find alternative to complete the project.
Recommendation:Approve award of Lake Olmsted Dredging-Sediment Disposal
Site Preparation Construction Services Phase 1 Contract in the
Cover Memo
Item # 6
amount of $742,856.25 to Waterfront Property Services, LLC
Waterfront Property Services, LLC dba Gator Dredging in
amount as requested by the AED.
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: Project SPLOST Funds: 328-041110-5414110 /
211828103-5414110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Attachment number 1 \nPage 1 of 1
Item # 6
Attachment number 2 \nPage 1 of 2
Item # 6
Attachment number 2 \nPage 2 of 2
Item # 6
Attachment number 3 \nPage 1 of 1
Item # 6
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB#328-041110-211828103. This request is to award the
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
SPLOST Ph VI 742,856$
742,856$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Hardie Davis, Mayor
CAPITAL PROJECT BUDGET
CPB#328041110/54.14110
Lake Olmstead and Warren Lake Sediment Dredging and Disposal
(RPF 20-121)
Construction Services Phase1 contract for the Lake Olmstead Dredging-Sediment Disposal
Site Preparation to Waterfront Property Services, LLC dba Gator Dredging in the
amount of $742,856. Funding is available in SPLOST VI
1.14.2015
Attachment number 4 \nPage 1 of 2
Item # 6
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#328041110/54.14110
Lake Olmstead and Warren Lake Sediment Dredging and Disposal
(RPF 20-121)
CPB AMOUNT CPB New
SOURCE OF FUNDS CPB Addition CPB
Lake Olmstead
SPLOST PHASE VI ($742,856)($742,856)
TOTAL SOURCES: ($742,856)($742,856)
USE OF FUNDS
ENGINEERING
328-041110-5414110/211828103 $742,856 $742,856
TOTAL USES: $742,856 $742,856
1.14.2015
Attachment number 4 \nPage 2 of 2
Item # 6
Request for Proposal
Request for Proposals will be received at this office until Tuesday January 7, 2020 @ 3:00 p.m. for furnishing:
RFP Item #20-121 Construction Services for Lake Olmstead Dredging – Sediment Disposal Site Preparation for Augusta, GA
– Engineering Department – Commodity Code: 022-968-34
RFP documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta,
GA 30901. Plans and specifications for the project shall be obtained by all prime contractors, subcontractors and suppliers
exclusively from ARC. The fees for the plans and specifications which are non-refundable are $75.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner
is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning
Thursday, November 14, 2019. Bidders are cautioned that submitting a package without Procurement of a complete set are likely
to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the
successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable.
Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information
upon which to base his qualifications.
A Mandatory Pre Proposal Conference will be held on Friday, December 6, 2019 @ 10:00 a.m. in the Procurement Department,
535 Telfair Street, Room 605. A Mandatory Site Visit will follow.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Tuesday, December 10, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received
by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract with the
successful bidder(s). A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond
and a 100% payment bond will be required for award.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to,
the number of copies needed, the timing of the submission, the required financial data, and any other requirements
designated by the Procurement Department are considered material conditions of the bid which are not waivable or
modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of
receiving incomplete or inaccurate information upon which to base their qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No RFP will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle November 14, 21, 28, December 5, 2019
Metro Courier November 14, 2019
Revised: 2/2/2016
Attachment number 5 \nPage 1 of 1
Item # 6
OFFICIAL
VENDORS Attachment
"B"E-Verify #Addendum
1
SAVE
Form Original 7 Copies Fee
Proposal
Compliance
Review 7%
Goal
Haren Construction
1715 Highway 441 N
P. O. Box 350
Etowah, TN 37331
Gearig Brothers Civilworks
322 Grimaude Blvd
Grovetown, GA 30813
Blair Construction Co. Inc.
4308 Evans to Lock Road
Evans, GA 30809
L-J Inc
615 Knox Abbot Drive
Cayce, SC 29033
J Mitchell Contracting
1576 Doster Rd.
Winder, GA 30680
McElroy Inc
8945 US Highway 19
Zebulon, GA 30295
Waterfront Property Svcs, LLC
d.b.a. Gator Dredging
13630 50th Way North
Clearwater, FL 33760
Yes 976491 Yes Yes Yes Yes Yes Yes
RFP Opening
RFP Item #20-121 Construction Services for Lake
Olmstead Dredging – Sediment Disposal Site Preparation
for Augusta, GA – Engineering Department
RFP Date: Tuesday, January 7, 2020 @ 3:00 p.m.
Total Number Specifications Mailed Out: 38
Total Number Specifications Download (Demandstar): 7
Total Electronic Notifications (Demandstar): 71
Georgia Procurement Registry: 58
Mandatory Pre-Proposal/Telephone Conference Attendees: 8
Total packages submitted: 1
Total Noncompliant: 1
Page 1 of 1
Attachment number 6 \nPage 1 of 1
Item # 6
Waterfront Property Svcs, LLC
d.b.a. Gator Dredging
13630 50th Way North
Clearwater, FL 33760
Waterfront Property Svcs, LLC
d.b.a. Gator Dredging
13630 50th Way North
Clearwater, FL 33760
Ranking of 0-5 (Enter a
Evaluation Criteria Ranking Points Scale 0 (Low) to 5
(High)
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested information as
required per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS
2. Qualifications & Experience
To includepast utility constructionexperience in orclosevicinity
to environmental sensitive areas
(0-5)15 5.0 75.0
3. Organization & Approach (0-5)15 4.3 63.8
Scope of Services
a. Detailed scope of Services to be provided - Scope addresses all
known services needed and appears achievable in the period set
forth in the project schedule.
b. Deliverables are appropriate to schedule and scope set forth
in above requirements
c. Firms experience, capabilities and other qualifications for
this project in reference to dredging and sediment disposal as
one of the primary area of specialization.
d. Firms organizational and management approach to the
requested services
(0-5)15 4.5 67.5
5. Resources and Schedule of Work (0-5)10 5.0 50.0
6. References (0-5)5 5.0 25.0
7. Financial Stability (0-5)5 5.0 25.0
Within Richmond County 5 10 0
Within CSRA 5 6 0
Within Georgia 5 4 0
Within SE United States (includes AL, TN, NC, SC, FL) 5 2 5 10
All Others 5 1 0
23.8 316.3
8. Presentation by Team (0-5)10 0
9 Q&A Response to Panel Questions (0-5)5 0
Lowest Fees 5 10 5 50
Second 5 6 0
Third 5 4 0
Forth 5 2 0
Fifth 5 1 0
Total Phase 2 - (Total Maximum Ranking 15 -
Maximum Weighted Total Possible 125) 5 50
28.8 366.3
Procurement DepartmentRepresentative:____Nancy Williams_______________________________________
Procurement Department Completion Date: ______1/24/19______________________
Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered
for Award)
Internal Use Only
Total Cumulative Score
(Maximum point is 500)
Evaluator: _Cumulative __________________________ Date: 1/24/20
10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in
relation to all fee proposals - enter the point value for the one line only)
RFP Item #20-121 Construction Services for Lake
Olmstead Dredging – Sediment Disposal Site Preparation
for Augusta, GA – Engineering Department
RFP Date: Friday, January 24, 2020 @ 2:00 p.m.
Weighted Scores
Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be
8 Proximity to Area
Vendors
Phase 1 Total - (Total Maximum Ranking 25 -
Maximum Weighted Total Possible 375)
Phase 1
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Engineering Services Committee Meeting
3/10/2020 1:20 PM
Easement Deed of Dedication and Release Agreement for Daniel Field
Department:Augusta Utilities
Presenter:Tom Wiedmeier
Caption:Consider approving an Easement Deed of Dedication and a
Release of Aeronautical Use Provisions for Daniel Field.
Background:AUD is in the process of acquiring easements, for the Alternated
Downtown Feed Water Main. To this end, an easement is
needed across the Daniel Field Property.
Analysis:The existing water main providing water to downtown Augusta
is over 100 years old and in need of replacing. A project has
been designed to provide a route for a new water main. This
route call for the pipeline to cross the Daniel Field property, at
the corner of Wrightsboro Road and Highland Avenue, where a
Popeye's is located. Daniel Field and the General Aviation
Commission have agreed, to the proposal. The FAA has also
agreed, but require that the Release of Aeronautical Use
Provisions Letter Agreement be signed. The property in question
is across the street from the Highland Avenue WTP and is
necessary, for this project.
Financial Impact:$34,114.00
Alternatives:Disapprove an Easement Deed of Dedication and a Release of
Aeronautical Use Provisions, for Daniel Field.
Recommendation:Approve an Easement Deed of Dedication and a Release of
Aeronautical Use Provisions, for Daniel Field.
Funds are
Available in the
Following
Accounts:
G/L 514043410-5411110 J/L 81500110-5411110 Cover Memo
Item # 7
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
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Engineering Services Committee Meeting
3/10/2020 1:20 PM
GEORGIA MUNICIPAL ASSOCIATION, INC. SERVICES FOR TELECOMMUNICATION AND
RIGHT OF WAY MANAGEMENT AUGUSTA ENGINEERING DEPARTMENT
Department:Engineering
Presenter:
Caption:Approve and authorize Budget Transfer as a Separate Line Item
to Augusta Engineering Department (AED) FY2020 Operational
Budget to pay for Georgia Municipal Association, Inc. (GMA)
FY2020 Services for Telecommunication and Right-of-Way
Management. Also, approve such line funding in AED
subsequent years operational budgets to pay for yearly future
payments to GMA for such services. Requested by AED.
Background:Augusta, Georgia (City) right-of-way (ROW) usage is managed
by Augusta Engineering (AED) by ROW encroachment permit
and franchise agreement. Private and Public utilities, and
telecommunication entities are significant users of ROW. In the
past ROW usage by such entities was managed under Franchise
Agreement. However, with increased demand for providing
enhanced fast telecommunication services and expanding service
areas, the state made significant changes in ROW usage
regulations that resulted in managing City ROW very
challenging. Accordingly, changing regulations warranted
review of the collection of ROW usage fee under franchise
agreement. For aforementioned reasons, AED sought GMA
assistance in 2017. GMA has available resources to assist in
compliance with state regulations and collection of ROW usage
funds from the City ROW users.
Analysis:GMA services significantly contributed collecting ROW usage
fees from user entities. GMA recently recovery included
$250,000 from Crown Castle and $176,000 from Unitie Private
network. Continuity of GMA services is critical to maintain
compliance with changing regulations and fee recovery from
ROW users.
Financial Impact:
Cover Memo
Item # 8
GMA service fee for FY2020 is $15,000. Expenditure would be
charged to 101-04-1110/5211110
Alternatives:Do not approve and identify alternate funding source for GMA
services payment. Or terminate GMA contact and face
possibility of revenue loss.
Recommendation:Approve and Authorize Budget Transfer as a Separate Line Item
to Augusta Engineering Department (AED) FY2020 Operational
Budget to Pay for Georgia Municipal Association, Inc. (GMA)
FY2020 Services for Telecommunication and Right-of-Way
Management. Also, approve such line funding in AED
subsequent years operational budgets to pay for yearly future
payments to GMA for such services.
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: 101-04-1110/5212115 $7,500 General Fund
contingency $7,500 Expenditure would be charged to 101-04-
1110/5211110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
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Engineering Services Committee Meeting
3/10/2020 1:20 PM
GRANITE HILL, SECTION FOUR, PHASE TWO,
Department:Engineering
Presenter:Hameed Malik, P.E., PhD, Director
Caption:Approve the deeds of dedication, maintenance agreements, and
road resolutions submitted by the Engineering Department and
the Augusta Utilities Department for Granite Hill Subdivision,
Section Four, Phase Two.
Background:The final plat for Granite Hill, Section Four, Phase Two, was
approved by the Commission on June 18, 2019. The subdivision
design and plat for this section, including the storm drain
system, have been reviewed and accepted by our engineering
staff and the construction has been reviewed by our inspectors.
The Utilities Department has inspected and reviewed the water
and sanitary sewer installations, and hereby requests acceptance
of the utility deed.
Analysis:This section meets all codes, ordinances and standards. There
are no wetlands or 100-year flood plain boundaries involved in
this section. Acceptance of said utility deed shall dedicate, as
required, the water and sanitary sewer mains along with the
applicable easements to Augusta, Georgia for operation and
maintenance.
Financial Impact:By accepting these roads and storm drainage installations into
the County system and after the 18-month maintenance warranty
by the developer/contractor for the road and storm drainage has
expired, all future maintenance and associated costs will be
borne by Augusta, Georgia. By acceptance of the utility deed
and maintenance agreement, all future maintenance and
associated costs for water and sanitary sewer installations will be
borne by Augusta, Georgia, and positive revenue will be
generated from the sale of water and sanitary sewer taps and
monthly billing of same.
Alternatives:
Cover Memo
Item # 9
1. Approve the deeds of dedication, maintenance agreements,
and road resolutions submitted by the Engineering and Augusta
Utilities Departments for Granite Hill, Section Four, Phase Two.
2. Do not approve and risk litigation.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
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Engineering Services Committee Meeting
3/10/2020 1:20 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Engineering Services
Committee held on February 11, 2020.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 10
Engineering Services Committee Meeting Commission Chamber - 2llll2020
ATTENDANCE:
Present: Hons. M. Williams, Chairman; Hasan, Vice Chairman; Garrett,
member.
Absent: Hons. Hardie Davis, Jr., Mayor; Frantom, member.
ENGINEERING SERVICES
l. Mr. Corey Rogers Lucy C. Laney Museum of History regarding historical Item
markers and monuments in the City of Augusta. (Requested by Action:
commissioner Bill Fennoy) Rescheduled
Motions
|r'J:"' Motion rext Made Seconded MotionBy By Result
It was the consensus of the
committee that this item be
referred to the next committee
meeting.
2. Award Bid Item #19-008 for HDPE Pipe and Fittings Annual Contract.Item
Action:
Approved
Motions
Motion
Type
Approve
Motion Text Made By Seconded By
Motion to
approve. Commissioner Commissioner
Motion Passes Ben Hasan Brandon Garrett
Motion
Result
Passes
3-0.
3. Receive recommendations from staff regarding the use of TIA Item
Discretionary funds to repair Barnes and Stevens Roads. (Refened from Action:
January 28 Engineering Services) Rescheduled
Attachment number 1 \nPage 1 of 4
Item # 10
Motions
fr'J:" Motion rext Made Bv seconded Bv Motion--------- -" Result
Commissioner
Ben Hasan rasses
4.
Approve
Motion to
on January
Motions
Motion
Type
Approve
Motion to approve
receiving this item as
information and
getting a report back
at the April meeting.
Motion Passes 3-0.
approve the minutes
29,2420.
Commissioner
Brandon
Garrett
of the Engineering Services Committee held Item
Action:
Approved
Motion Text Made By Seconded By
Motion to
approve. Commissioner Commissioner
Motion Passes Brandon Garrett Ben Hasan
Motion
Result
Passes
Motion
Result
Motion
Result
Passes
3-0.
5. Consider approving and accepting a sanitary sewer easement from Thomas Item
Concrete of South Carolina, Inc. Action:
Approved
Motion to approve
. with no costs. Commissioner CommissionerApprove ruro,ion Passes Ben Hasan Brandon Garrett Passes
3-0.
6. Consider approval of supplemental funding for on-call engineering services by Item
Alfred Benesch & Company for Utilities Department on Fort Gordon. Action:
Approved
Motions
fr'J:"' Motion rext
Motions
fr"J:"' Motion rext
Approve
Made By Seconded By
Made By Seconded By
Attachment number 1 \nPage 2 of 4
Item # 10
Motion to
approve.
Motion Passes
3-0.
Commissioner
Ben Hasan
Commissioner
Brandon Garreff
www.augustaga.gov
Attachment number 1 \nPage 3 of 4
Item # 10
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Item # 10
Engineering Services Committee Meeting
3/10/2020 1:20 PM
On-Call Asphalt and Concrete Services
Department:Utilities
Presenter:Tom Wiedmeier
Caption:Motion to approve exercising the 3rd option to renew with
Georgia-Carolina Paving to provide on-call asphalt and concrete
repairs for Bid 16-224.
Background:Georgia Carolina Paving has been providing this service and
was approved by Commission on 12/20/16, with an option for
up to three additional one-year period renewals. The service
provided by Georgia Carolina Paving has been excellent and by
utilizing an on-call contractor, we can limit the amount of time
before a road cut or sidewalk cut is repaired. The timely repairs
to these roadway and sidewalk prevent public hazards and
provide positive impact on our customers.
Analysis:AUGUSTA UTILITIES WOULD LIKE TO EXERCISE THE
3RD OF 3 ONE-YEAR RENEWAL FOR 2020. THE
AUGUSTA COMPLIANCE DEPARTMENT HAS
REGISTERED GEORGIA-CAROLINA PAVING AS A
LOCAL SMALL BUSINESS.
Financial Impact:THE REQUESTED AMOUNT FOR THIS RENEWAL IS
$240,000.00 AND THE FUNDS WILL BE SPLITTED
BETWEEN THESE ACCOUNTS: $100,000 FROM
ACCOUNT 506043410-5311912 (CONCRETE) $140,000.00
FROM ACCOUNT 506043410-5311920 (ASPHALT)
Alternatives:DENY THE REQUEST
Recommendation:WE RECOMMEND APPROVAL FOR THE 3RD AND LAST
RENEWAL OF THE ON-CALL ASPHALT AND CONCRETE
SERVICES TO BE PROVIDED BY THE GEORGIA
CAROLINA PAVING COMPANY.Cover Memo
Item # 11
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE FROM: 506043410-5311912
506043410-5311920
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
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Engineering Services Committee Meeting
3/10/2020 1:20 PM
Smoke and Dye Testing of the 2nd Street Lift Station Sanitary Sewer Collection Area
Department:Utilities
Presenter:Tom Wiedmeier
Caption:Consider proposal from McKim & Creed to perform smoke and
dye testing in the 2nd Street Lift Station Sanitary Sewer
Collection Area.
Background:The Utilities Department continues to evaluate the existing
sanitary sewer collection system to determine locations of
excessive rainfall-derived inflow and infiltration (RD I/I).
Reducing RD I/I entering the system improves the available
sewer pipe transmission capacity, improves lift station
operations, and reduces the flow to the treatment plant. In 2014,
McKim and Creed performed extensive flow monitoring of the
downtown area as part of the Glass Factory Drainage Basin CSO
Abatement Phase I – Sewer Flow Monitoring Study. That study
identified excessive RD I/I in the 2 nd Street area. While we
have completed numerous repairs and projects resulting from
that study, we are now ready to further evaluate the 2 nd Street
area. In accordance with RFP 15-189, Augusta Utilities
requests to contract McKim & Creed to perform smoke and dye
testing to identify the locations of the storm water inflow. Their
services will include submitting a technical memorandum that
documents the inflow locations, methodologies for removing the
inflow sources, and cost opinions for completing the necessary
storm water inflow abatement activities.
Analysis:The Utilities Department evaluated the McKim and Creed
proposal and has determined the proposed fee of $86,186.00 to
be reasonable based on the scope of work.
Financial Impact:Funds are available in account 514043420-5213119/ 82000010-
5213119.
Alternatives:No alternatives are recommended.
Cover Memo
Item # 12
Recommendation:We recommend approval for McKim & Creed to perform smoke
and dye testing in the 2nd Street area for the fee of $86,186.00.
Funds are
Available in the
Following
Accounts:
Funds are available in account 514043420-5213119/ 82000010-
5213119.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
Preliminary Scoping Document
City of Augusta – Utilities Department
Pump Station #2 Sanitary Sewer Smoke Testing
Date: March 21, 2018 (REV0)
Prepared for:
Steve Behrend, PE
Augusta Utilities Department
360 Bay Street Suite 180, Augusta, GA 30901
Prepared by:
Greg Anderson, PE
McKim & Creed, Inc.
2400 Colley Avenue
Norfolk, VA 23517
Attachment number 1 \nPage 1 of 7
Item # 12
Project Understanding
It is understood that the City of Augusta Utilities Department, AUD, desires to contract
with McKim & Creed, Inc. to conduct a storm water inflow identification effort in the
Pump Station #2 service area. The Pump Station #2 service area includes
approximately 169,818 linear feet of gravity sewers ranging in size from 8” to 24”. In
2014 McKim & Creed completed an open channel flow monitoring project to identify the
source(s) of extraneous wet weather flow. As part of that effort the Pump Station #2
collection system was divided into multiple catchments, four (4), and open channel flow
monitors were deployed in each catchment area; see attached maps for the limits of
each catchment area. The results of the flow monitoring effort identified excessive wet
weather flow in each catchment.
This project will utilize smoke testing and dye water tracing/flooding activities to pin-
point the locations of the storm water inflow sources and a Technical Memorandum will
be prepared that identifies the location of the sources, methodologies for removing the
inflow sources and projected cost opinions for completing the necessary storm water
inflow abatement activities.
Scope of Services
As previously described, smoke testing will be completed in the four (4) catchment
areas that exhibited excessive wet weather flow. These catchment areas include sub-
basins 3, 4, 5, and 6. The table below highlights the pipe sizes and lengths of the
gravity collection sewers in each sub-basin.
Meter
Sub-
Basin
8-Inch
Piping
(LF)
10-Inch
Piping
(LF)
12-Inch
Piping
(LF)
14/15-Inch
Piping
(LF)
18-Inch
Piping
(LF)
24-Inch
Piping
(LF)
Total
Length
(LF)
3 5,598.44 0 8020.69 1,274.16 234.06 2,199.63 17,326.98
4 13,543.23 0 5,600.02 456.03 477.61 0 20,076.89
5 18,629.15 65.97 11,687.46 2,041.97 3,930.45 362.07 36,717.07
6 72,804.83 375.22 8,070.52 1,681.26 5,173.39 7,592.01 95,697.22
Totals 110,575.65 441.19 33,378.69 5,453.42 9,815.51 10,153.71 169,818.16
A. Smoke Testing – Smoke testing will be conducted to detect specific inflow points
such as storm sewer cross connections and point source inflow leaks in drainage
paths or ponding areas, roof leaders, cellar, yard and area drains, foundation drains,
abandoned building sewers, and faulty service connections. Smoke generators will
be used to produce the smoke required for testing. The smoke shall be non-toxic,
odorless, and non-staining. Photographs shall be taken of smoke emitting from the
ground, catch basins, pipe, or other inflow sources during the tests.
Attachment number 1 \nPage 2 of 7
Item # 12
McKim & Creed shall isolate the line sections being tested by using sandbags or
plugs. No more than three (3) reaches, or a maximum of 800 feet of sewer piping
will be tested at a time. Smoke testing will not be conducted on rainy days or when
groundwater conditions are to a point that would hamper accurate testing results.
McKim & Creed understands that AUD reserves the right to make final
determinations of favorable conditions for conducting smoke testing. Testing shall
be closely monitored on windy days. If smoke coming out of the ground is blown
away so quickly as to escape accurate detection, testing will cease until such a time
that conditions are more favorable.
Observations regarding each leak identified shall be documented in a smoke testing
journal based on the distance of the defect from the upstream manhole and distance
to the left or right from the mainline gravity sewer. The journal shall include address,
sewer line identification, personnel, defect data, and a schematic layout of the
manhole, surrounding area, and sewer line under test. All smoke leaks discovered
shall be photographed and each leak location shall be shown on a smoke sketch. All
information recorded in each smoke testing journal will be compiled onto a Smoke
Testing Form for each test setup where a defect was recorded. At a minimum the
following information shall be included on the forms:
Manhole numbers of reach smoked and length of piping
Description of leak, including address
Ties to leak, including at least two measured distances from the upstream
manhole and from the centerline of the gravity sewer
Area and type of surface drained by leak
Approximate volume of inflow contribution based on 1 inch of rainfall
All smoke defects will be quantified by giving consideration to the
surrounding area contributing to the defect and the size and density of
the smoke encountered. A mass balance will be undertaken based on
flow monitoring results to insure proper RDI/I quantification. During the
smoke testing phase it will be necessary for McKim & Creed to
communicate daily with the fire department and citizens being affected
by the testing. The location of the crews will be communicated to the fire
department each day prior to commencing the tests and smoke testing
“Notice to Property Owners/Residences” will be distributed prior to
testing. The I/I Field Investigation Procedures for Smoke Testing are as
follows:
a) Select area to be tested and develop working field maps of the area.
b) Field review the area selected and note on the map all “hundred block”
addresses.
c) Distribute smoke notice to all homes, businesses, schools, etc.
Attachment number 1 \nPage 3 of 7
Item # 12
d) During the initial field review, identify all types of businesses, specifically
any doctors offices, hospitals, schools, retirement homes (communities)
or any other establishment that may need special consideration and
coordination during the actual smoke test. Strict consideration and
coordination with customers who have sensitive needs must be adhered
to, some of whom will not be included on any smoke testing schedule as
the nature of their business, such as hospitals, is far too delicate.
e) Forty eight hours minimum must expire from the issuance of smoke
testing notices to allow all affected to prepare for the testing or call with
special exceptions, such as persons with health problems living at home
or working elsewhere in the study area, etc.
f) On the day of the testing a selected portion of the smoke testing area will
be identified and all street names and related hundred block addresses
will be provided to the fire department in the area where the testing will
occur. UNDER NO CIRCUMSTANCES WILL THE AREA SELECTED
FOR THAT DAY’S TESTING BE MODIFIED TO INCLUDE ADDITIONAL
WORK UNLESS THE FIRE DEPARTMENT HAS BEEN NOTIFIED
FIRST. The name and contact number of the fire department person
spoken to must be documented on the appropriate form. The fire
department must know the exact locations and specific time frames of
where and when the tests will be performed.
g) Multi day scheduling with one time reporting to the fire department is not
permitted. Daily scheduling and contact with the appropriate fire
department will be performed.
h) AUD’s Project Manager will be notified on a daily basis with the same
information.
i) Should the fire department respond to the target area during the actual
smoke testing, all testing will cease immediately and the McKim & Creed
field supervisor in charge will contact the fire unit responding to answer
any questions that the fire department officer may have.
j) All testing activity must cease when any resident/occupant complains of
smoke entering their residence/establishment. McKim & Creed’s field
personnel will then attempt to isolate where the smoke is entering the
affected building and make the occupant aware of what the problem may
be. All defective plumbing found inside will be documented appropriately
for future reference. The occupant will be advised to have the defect
repaired by a registered plumber.
k) During the actual smoke testing, McKim & Creed field personnel will scout
the area for smoke escaping from ground sources, area way drains, roof
Attachment number 1 \nPage 4 of 7
Item # 12
vents, storm drain structures, etc. All sources of RDI/I should be
photographed, measured, drawn, and documented accordingly with
addresses, data, and sketches. The smoke test form will identify which
sewer reach is being tested by its component identification.
A Smoke Testing Letter Report will be prepared to identify the results of the smoke
testing activity. The report will also include identification of the proposed scope of
work associated with the necessary dye water tracing/flooding activity.
B. Dye Water Testing - Dyed water testing/flooding will be used to perform leak
investigations, test manhole connections and locate cross connections between
sanitary and storm sewer systems. Dyed water flooding will be accomplished by
flooding the ground surface or a pipe segment with color-dyed water to simulate a
storm water runoff condition. Dyed water flooding may or may not be performed in
conjunction with CCTV inspection.
McKim & Creed assumes up to fifteen (15) dyed water tests will be required as part
of the storm water inflow source identification. Dyed water testing shall be performed
on questionable or suspected inflow sources, so that positive identification and
quantification can be made. Dyed water testing locations shall be approved by AUD
prior to implementation. Water for dye testing will be furnished by AUD from
approved locations.
Public sector dyed water flooding shall be conducted through an injection of a large
volume of water, colored by non-toxic dye, into a designated catch basin or storm
drain section that crosses or is in close proximity to a sanitary sewer. Priority shall
be given to storm drains that tested positive during smoke testing. The storm drain
will normally be plugged to simulate surcharged conditions. The flooding results
shall include the following information:
Evidence of dyed water in manholes downstream from the ponding area,
stream crossing, or other suspected sources where the dyed water is
placed;
Time of travel from contributing source to manhole sampled, and the
concentration of the dyed water;
A CCTV camera shall be used in the suspected sewer that crosses under
the storm drain pipe to document any direct or indirect cross connection.
During each test, sanitary sewers, storm drains, and curb lines located downstream
of the sources shall be monitored for signs of dyed water. The quantity of dye
concentrate and water used will vary depending on pipe size and the quantity of flow
and debris in each line section. Documentation shall be a combination of
handwritten log sheets, sketches, and photographs.
The I/I Field Inspection Procedures for Dyed Water Flooding are as follows:
Attachment number 1 \nPage 5 of 7
Item # 12
a) There will be no testing performed on days when the ambient temperature
does not rise above the freezing point.
b) A mixture of water and any approved dye coloring substance will be
introduced to the identified source. McKim & Creed field staff will be
stationed immediately downstream on the local sanitary and storm sewer
lines. Observations, whether positive or negative, will be documented
appropriately. Whenever possible the dyed water point of exit will be
recorded by closed circuit television inspection equipment.
c) Prior to any testing, the appropriate AUD staff shall be notified of the specific
location of testing and what waterways may be affected.
d) Fire hydrants used to supply the water source needed will be opened very
slowly and closed in the same manner. Should the water be running cloudy
or dirty after use, the fire hydrant will be left open at a slow pace until the
water clears up. If long term draining is required, McKim & Creed shall
notify AUD.
Dye testing will also be used to establish which sewer flows have been combined
and how the systems are interconnected. The results of the observations of dye
testing shall be summarized on standardized forms. The information recorded on the
form shall include the upstream manhole number, location of the manhole or line
flooding, locations of leaks observed in sanitary sewer pipe, and any other pertinent
information regarding the test results.
C. Technical Memorandum - Upon completion of the field investigations a Technical
Memorandum will be prepared which highlights the work which was completed,
identifies the locations where storm water inflow sources were encountered and
presents the results of the associated dye water flooding activities. The Technical
Memorandum will also include recommendations to abate the storm water inflow
sources. The recommendations for repair, rehabilitiation, or replacement will be
developed with corresponding budgetary cost opinions. Repair methodologies that
will be considered include traditional replacement, and various forms of rehabilitation.
Work which can be completed by AUD forces versus a third party contractor will be
presented separately. Maps and graphics will be developed illustrating the location of
degraded infrastructure and recommended repairs. McKim & Creed will provide the
Technical Memorandum in ‘draft form’ for AUD review and comment and schedule a
review meeting to discuss the Report results and recommendations.
Fee Schedule
For the services outlined above, the McKim & Creed shall be compensated for the
services as follows:
Attachment number 1 \nPage 6 of 7
Item # 12
Attachment number 1 \nPage 7 of 7
Item # 12
2nd Street Lift Station
Smoke and Dye Testing Area
SMB 01.30.2020
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Attachment number 2 \nPage 1 of 1
Item # 12
Engineering Services Committee Meeting
3/10/2020 1:20 PM
Stormwater Program-Watershed Assessment & Analyses, & Inventory &Mapping stormwater
Facilities & Storm Conveyance SystemFile reference: 20-014(A)
Department:Engineering
Presenter:
Caption:Approve Supplemental Agreement Four for the Phinizy Center
for Watershed Assessment & Inventory Project in amount of
$89,500 for the continue Watershed Geomorphic data collection
and Monitoring System maintenance as requested by AED.
RFQ 13-149.
Background:Watershed assessment & analysis, and Inventory and mapping
of stormwater conveyance system are warranted to address
increasing maintenance needs and comply with federally
mandated regulations. Historically, watershed assessments and
flood mapping and modeling have provided Augusta-Richmond
County with limited data to make informed decisions about
flooding, creek health relative to Georgia water quality
standards, and planning. Receiving Streams Inventory and
Raingage Operation (Tasks C&D) provide significantly more
actionable data that can be integrated into better stormwater
management decisions for the county and also lays the
foundation for more detailed water quality work in the future.
Analysis:Augusta Commission on February 18, 2014 approved funding
for phase 1 of the project for data inventory and assessment. A
Phase approach was developed as a result of available funding
constraints to complete the project. Tasks C & D are in progress
and funds are needed to continue progressively constructing
Raingage network and stream hydrologic data gathering work in
local creek basins.
Financial Impact:Funds are available in Stormwater Utility Funds.
Alternatives:1) Do not approve and find alternative ways to continue stream
hydrologic data gathering needed for stormwater system and
drainage system improvements.
Cover Memo
Item # 13
Recommendation:Approve Supplemental Agreement four for the Phinizy Center
for Watershed Assessment & Inventory Project in amount of
$89,500 for the continue Watershed Geomorphic data collection
and Monitoring System maintenance as requested by AED.
Funds are
Available in the
Following
Accounts:
Funds are available in SWU Funds 581-044320-5211110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 13
Part 2. Stormwater Utility: Watershed Assessment Phase
• Rain gauge network development and maintenance: $70,000
This program forms the data backbone for Augusta-Richmond County’s stormwater program. Data
from this network will allow for more accurate assessments of creek basin water budgets, which will
be important for flood risk, MS4 compliance, and stormwater maintenance schedules.
o Maintain existing rain gauge network of 12 sites at 2-4 week intervals (as needed)
▪ Maintain 3 additional level logger sites (5 loggers)
• Service 5 hobo loggers ($1600 - batteries/calibration)
o Add 3-5 new rain gauge stations
o Maintain website, and maintain data backup
o Maintain 3 additional level logger sites (5 loggers)
▪ Service 5 hobo loggers ($1600 - batteries/calibration)
o Constantine Engineering will be responsible for website, data backup, and annual report
• Bathymetric monitoring at rain gauge sites: $19,500
This project is intended to provide data on channel stability to supplement information gathered
during previous geomorphic assessments and on-going TSS (total suspended solids) monitoring.
Data gathered will aid in understanding whether specific stream segments are in disequilibrium by
monitoring for changes in channel shape and size to detect signs of excessive erosion or deposition.
These data can be used as a check on the results of the geomorphic assessment, to identify whether
there is a relationship between rates of change and TSS data, to identify potentially problematic
areas, and to provide a data set for comparison among sites to aid in further investigations of factors
related to the presence and magnitude of channel instability.
o Perform quarterly bathymetric measurements at rain gauge/water level sites where
possible (10 sites existing sites, 3-5 new sites)
o Deliverable: Annual report that summarizes data
Attachment number 1 \nPage 1 of 1
Item # 13
(SA04) – For changes greater than $20,000)
AUGUSTA-RICHMOND COUNTY
AUGUSTA, GA ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, Phinizy Center for Water Sciences, Consultant, entered into a contract with Augusta-
Richmond County on February 18, 2014, for Engineering Design Services associated with the Stormwater
Utility Fee Implementation Project No. 581-044320-5211120, File Reference No. 20-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by
the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit:
It is agreed that as a result of the above described modification the contract amount is increased by
$89,500.00 from $607,760.00 to a new total of $697,260.00.
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in
no way modifies or changes the original contract of which it becomes a part, except as specifically stated
herein.
NOW, THEREFORE, We, Phinizy Center for Water Sciences, Consultant, hereby agree to said
Supplemental Agreement consisting of the above mentioned items and prices, and agree that this
Supplemental Agreement is hereby made a part of the original contract to be performed under the
specifications thereof, and that the original contract is in full force and effect, except insofar as it might
be modified by this Supplemental Agreement.
This day of , 2020
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY PHINIZY CENTER FOR WATER SCIENCES
AUGUSTA, GEORGIA
Hardie Davis, Jr., Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Augusta Richmond County Project Number(s): 581-044320-5211120
Supplemental Agreement Number: 4
Purchase Order Number: 242217
Additional services for the continued Watershed Geomorphic
Data collection & Monitoring System
Attachment number 2 \nPage 1 of 1
Item # 13
Engineering Services Committee Meeting
3/10/2020 1:20 PM
Telfair Street Improvements Project Design Services for Roadway ImprovementsTIA Project Number:
RC07-000148 / PI#0011409RFP Item: 18-266
Department:Engineering
Presenter:
Caption:Approve supplemental funding (SA1) for Engineering Phases of
Design Consultant Services Agreement to Goodwyne, Mills &
Cawood (GMC) in the amount of $183,540.00 for the Telfair
Street Improvements Project as requested by the AED. Award is
contingent upon receipt of signed agreement. RFP 18-266.
Background:The Telfair Street Improvements is a project from the
“Approved Investment List” of TIA that was approved by voters
of the CSRA in the July 31, 2012 referendum. The Telfair Street
is a Band 3 project. The project improvements consist of
improving roadway safety by resurfacing, reconstructing the
existing curb and gutter, replacing sidewalks and improving the
storm water system. The project will improve pedestrian safety
at intersections with new high visibility crosswalks. New street
landscaping will be provided, where possible, to enhance
pedestrian use and improvement of roadway aesthetics. In
May 2019, commission approved award of the design phase of
the project to GMC. The roadway design is in progress and
supplement services are warranted for gathering additional
survey data, including auxiliary efforts.
Analysis:On May 7, 2019 the Augusta Commission approved to move the
project from preliminary initial concept to design. The project is
in the design phase and supplemental professional services are
needed for design completion. The purpose of this supplement is
to complete needed survey data.
Financial Impact:Project TIA Funds.
Alternatives:1). Do not approve and find alternative to complete the project
and meet TIA project completion schedule.
Cover Memo
Item # 14
Recommendation:Approve supplemental funding (SA1) for Engineering Phases of
Design Consultant Services Agreement to Goodwyne, Mills &
Cawood (GMC) in the amount of $183,540.00 for the Telfair
Street Improvements Project as requested by the AED. Award is
contingent upon receipt of signed agreement.
Funds are
Available in the
Following
Accounts:
Project TIA Funds: 371-041110 (JL T15040148)-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 14
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB#371-041110-T15040148.
This request if for Supplemental Agreement Number One to
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
TIA Design 1,076,550$
TIA Funds 183,540$
1,260,090$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Hardie Davis, Mayor
CAPITAL PROJECT BUDGET
CPB#371-041110-T15040148
Telfair Street Improvements
(RFP #18-266)
Goodwyne, Mills & Cawood (GMC) in the amount of $183,540.00 for the
Telfair Street Improvement Project.
Funding is available in the TIA project budget.
2/28/2020
Attachment number 1 \nPage 1 of 4
Item # 14
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#371-041110-T15040148
Telfair Street Improvements
(RFP #18-266)
CPB AMOUNT CPB ADDITION New
SOURCE OF FUNDS CPB CPB
TIA Project
371-041110/5212115-T15040148 ($1,076,550) ($183,540) ($1,260,090)
TOTAL SOURCES: ($1,076,550) ($183,540) ($1,260,090)
USE OF FUNDS
ENGINEERING
371-041110-5212115/T15040148 $1,076,550 $183,540 $1,260,090
TOTAL USES: $1,076,550 $183,540 $1,260,090
2/28/2020
Attachment number 1 \nPage 2 of 4
Item # 14
CPB#371-041110-T15040148
2/28/2020
Attachment number 1 \nPage 3 of 4
Item # 14
CPB#371-041110-T15040148
2/28/2020
Attachment number 1 \nPage 4 of 4
Item # 14
(SA1 – For changes greater than $25,000) February 2020
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Augusta Richmond County Project Number(s): 371-041110-T15040148
GDOT Number (s):
RC07-000148
PI 0011409
Supplemental Agreement Number: 1
Purchase Order Number: 19ENG736
WHEREAS, We, Goodwyne, Mills, & Cawood (GMC)., entered into a contract with Augusta-
Richmond County on July 31, 2012 for engineering design services associated with the
improvements to Telfair Street. Project RC07-000148, PI 0011409, File Reference No. 19-014 (T),
and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered
by the scope of the original contract, we desire to submit the following Supplemental Agreement
to-wit:
Additional Engineering Services to include additional survey for Telfair and ancillary roadways.
It is agreed that as a result of the above described modifications the contract amount is increased
by $183,540.00 from $1,076,541.00 to a new total of $1,260,081.00
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement
in no way modifies or changes the original contract of which it becomes a part, except as specifically
stated herein.
NOW, THEREFORE, We, Goodwyne, Mills & Cawood (GMC). Consultant, hereby agree to said
Supplemental Agreement consisting of the above mentioned item, and agree that this Supplemental
Agreement is hereby made a part of the original contract to be performed under the specifications
thereof, and that the original contract is in full force and effect, except insofar as it might be
modified by this Supplemental Agreement.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY Goodwyne, Mills & Cawood (GMC).
AUGUSTA, GEORGIA
Hardie Davis, Mayor
Approved Date: Approved: Date:
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title:
Title:
Attachment number 2 \nPage 1 of 1
Item # 14
Attachment number 3 \nPage 1 of 2
Item # 14
Attachment number 3 \nPage 2 of 2
Item # 14