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HomeMy WebLinkAbout2019-12-10 Meeting AgendaEngineering Services Committee Meeting Commission Chamber- 12/10/2019- 1:05 PM ENGINEERING SERVICES 1.Approve award of Construction Contract to Superior Construction Company Southeast, LLC subject to Value Engineering and in the amount not to exceed $10,500,000 for Transportation Investment Act (TIA) Project, 5th Street Bridge over Savannah River Repair and Restoration Projects, subject to bonds as requested by AED. Bid 19-291 Attachments 2.Approve award of Construction Contract to E R Snell Contactor, Inc. in the amount of $3,386,198.47 for Transportation Investment Act (TIA) Project, James Brown Blvd. (9th Street) Improvements Project, subject to receipt of signed contracts and proper bonds as requested by AED . Bid 19-292 Attachments 3.Motion to approve the minutes of the Engineering Services Committee held on November 12, 2019.Attachments 4.Motion to determine that Clanton Road, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Attachments 5.Motion to approve the Clanton Road swap with a 12-month warranty. (Referred from December 3 Commission meeting)Attachments 6. Approve purchase of traffic signal radar detection system from Wavetronix at a cost of $28,073. Attachments 7.Discuss the sidewalks from Laney-Walker to Reynolds Street through the Downtown Development Authority. (Requested by Commissioner Marion Williams) Attachments www.augustaga.gov Engineering Services Committee Meeting 12/10/2019 1:05 PM 5th Street Over the Savannah River –Bridge Repair and Restoration ProjectTIA Project#RC07- 001217/PI#0011418 Bid #19-291 File Reference: 19 – 014(T) Department:Engineering Presenter: Caption:Approve award of Construction Contract to Superior Construction Company Southeast, LLC subject to Value Engineering and in the amount not to exceed $10,500,000 for Transportation Investment Act (TIA) Project, 5th Street Bridge over Savannah River Repair and Restoration Projects, subject to bonds as requested by AED. Bid 19-291 Background:The 5th Street Bridge over Savannah River (Bridge Repair and Restoration) is a project from the “Approved Investment List” of TIA that was approved by voters of the CSRA in July 31, 2012 referendum. The 5th Street Bridge is a Band 2 project. The project improvements consist of bridge structural rehabilitation to convert the existing bridge to a pedestrian bridge and to perform repairs intended to enhance aesthetic and to extend the service life of the bridge. Analysis:Bids were received on November 12, 2019 with Superior Construction Company Southeast, LLC. being the low responsible bidder. The bid results are as follow: CONTRACTORS BID 1. Cekra Inc. $13,796,106 2. Superior Construction $11,559,000 It is the recommendation of the Engineering Department to award this project to Superior Construction. Financial Impact:Funds are available in Project TIA Funds ($8,000,000), GDOT State Funds ($1,000,000), and TIA Discretionary Funds ($1,500,000). Alternatives:1) Do not approve and find alternative to complete the project and meet TIA project completion schedule.Cover Memo Item # 1 Recommendation:Approve award of Construction Contract to Superior Construction Company Southeast, LLC subject to Value Engineering and in the amount not to exceed $10,500,000 for Transportation Investment Act (TIA) Project, 5th Street Bridge over Savannah River Repair and Restoration Projects, subject to bonds as requested by AED. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: Project TIA Funds ($8M) 371041110-5414210- JL T15041217, GDOT State Funds ($1M), and TIA Discretionary Funds ($1.5M) 235041110-5414210-JL TBD REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 1 Attachment number 1 \nPage 1 of 1 Item # 1 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to CPB#371-041110-T15041217. This request is to award the Construction contract to Superior Construction Company Southeast, LLC subject to Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. TIA Design 992,200$ TIA Construction 8,000,000$ GDOT Funds 1,000,000$ TIA Discretionary 1,500,000$ 11,492,200$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Mayor CAPITAL PROJECT BUDGET CPB#371-041110-T15041217 5th Street Bridge over the Savannah River (Bridge Repair and Restoration) (Bid 19-291 Value Engineering and in the amount not to exceed $10,500.00 for Transportation Investment Act (TIA) project subject to bonds as requested by AED. Funding is available in the TIA project budget ($8,000,000), GODT State Funds ($1,000,000), and TIA Discretionary Funds ($1,500,000). 12/2/2019 Attachment number 2 \nPage 1 of 2 Item # 1 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#371-041110-T15041217 5th Street Bridge over the Savannah River (Bridge Repair and Restoration) (Bid 19-291 CPB AMOUNT CPB New SOURCE OF FUNDS CPB Addition CPB TIA Project 371-041110/5212115-T15041217 ($200,920)($200,920) TIA Project 371-041110/5212115-T15041217 ($791,280)($791,280) TIA Project 371-041110-T15041217 ($8,000,000) ($8,000,000) GDOT Funds ($1,000,000) ($1,000,000) TIA Discretionary ($1,500,000) ($1,500,000) TOTAL SOURCES: ($992,200) ($10,500,000) ($11,492,200) USE OF FUNDS ENGINEERING 371-041110-5414210/T15041217 $992,200 $992,200 TIA Project 371-041110-5414110-T15041217 $8,000,000 $8,000,000 GDOT Funds 371-041110-5414110 $1,000,000 $1,000,000 TIA Discretionary 371-041110-5414110 $1,500,000 $1,500,000 TOTAL USES: $992,200 10,500,000$ $11,492,200 12/2/2019 Attachment number 2 \nPage 2 of 2 Item # 1 Invitation to Bid Sealed bids will be received at this office until Tuesday, November 12, 2019 @ 3:00 p.m. for furnishing: Bid Item #19-291 5th Street Bridge Rehabilitation Over Savannah River – for Augusta, GA Engineering Department Commodity Codes: 92513, 91366, 91327, 91350, 91461, 98852, 91150, 57800 RFP documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $295.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, October 3, 2019. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. A Mandatory Pre Bid Conference for ITB 19-291 will be held on Friday, October 25, 2019 @ 10:00 a.m. in the Procurement department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, October 29, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bid may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle October 3, 10. 17, 24, 2019 Metro Courier October 3, 2019 Revised: 2/2/2016 Attachment number 3 \nPage 1 of 1 Item # 1 OFFICIAL Vendors Attachment "B"E-Verify SAVE Form Addendums 1-2 Bid Bond Bid Price Compliance Review 11% Goal Cekra Inc 6316 Marywood Dr Wilmington, NC 28409 Yes 501321 Yes Yes Yes $13,796,106.00 NO Superior Construction 7072 Business Park Blvd. N Jacksonville, FL 32256 Yes 245523 Yes Yes Yes $11,559,000.00 YES L.C. Whitford Co. 3765 Francis Circle Alpharetta, GA 30004 Southern Road & Bridge 715 Wesley Ave Tarpon Springs, FL 34689 Seacoast Inc 518 Edsel Dr., Suite B Richmond Hill, GA 31324 JHC Corporation 150 N Industrial Palmetto, GA 30268 Massana Construction 115 Howell Road Tyrone, GA 30290 Comana Construction 1734 Sands Place Marietta, GA 30367 Total Number Specifications Mailed Out: Total Number Specifications Download (Demandstar): 10 Tatal Number Venodrs Notified Demandstar: 260 Georgia Procuement Registry: 1315 Mandatory Pre-Bid Conference Attendees: 12 Total Packages Submitted: 2 Total Noncompliant: 2 Bid Opening Bid Item #19-291 5th Street Bridge Rehabilitation over Savannah River for Augusta, GA - Engineering Department Bid Date: Tuesday, November 12, 2019 @ 3:00 p.m. Page 1 of 1 Attachment number 4 \nPage 1 of 1 Item # 1 ( l Mandatory Pre-Bid Conference Sign-in Sheet Bid Item #19-291 Sth Street Bridge Rehabilitation Over Savannah River For Augusta, Georgia -Engineering Department Friday, October 25, 2019@ 10:00 a.m. PLEASE PRINT NAME I COMPANY/DEPT.I ADDRESS/CITY/STATE/TELEPHONE FAXNUMBER ZIP CODE NUMBER 535 Telfair Street, 706-821-2423 706-821-2811Suite 605 AuJmsta, GA 30901 2.Nancy Williams I Procurement I 535 Telfair Street,706-821-2888 706-821-2811Suite 605 Augusta, GA 30901 3.B��q>V\I t:Jro"� -&rry 60� �,'St,11,,\; fl 770 'if1tf- I/�')... 77/J <17'-{-J/1/ j -Ho.y h•'L ..i. /J6�e. �hf e. 1c1n O,A-3t2 I �b �k� -p,c_ l'JJ� �v-•oJ r � �79.;s-s,s-·� w,,n,� M:_ �iYo1 5.t1t:A()a..)OL�\-\�� �A\\.Yr\"-'� � � � 1.2.+ -'.)b.-1.-4\�� '+ t.1--�t...(;.l�=\-�ibVlC... ��--pl \ �. 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MG\"S� �G� �'MP-"'""' eo\'�1"'-:tu.. � Cok J�l Corf 1iit L .c. 'J,rrot!> t,. C:Wor/vA So v1tH ';RN P.oAV t.r�ro�� Q01v\,()\.\�� 1)r1:') L�eor Friday, October 25, 2019@ 10:00 a.m. PLEASE PRINT ADDRESS/CITY/STATE/ ZIP CODE 951 L.Af,/G.'{ IAl4lklJLT)Jrp ,4-vGv.STA I GA-. HI;, \-\csV-X:.\\ ffi, h"-.\'f"O� I GI+ �C,?,.<\CJ 11 ;)'-l Sc.v,J.,s 'f I 4. c.. �,, .. �, '4'4.r. 3�1..-, �() N ::r,�al PtJiAu;+l-?i G.;JI 3t))b 8' 37as t,../t,ic.ts c,,cLI:. lllf�6fl-3T>OO'/ 6::b tJ. f�/Jfc 5,- �,€�-� 11 5 w�LN A'\'6 fAAPoN >P�N@'� ft...553�-r5-· �5� -kV (t I� du ( ..,Jl .'trio}-· TELEPHONE NUMBER �iB 5-9 o o I 110 -'1, ,1 -')..0'6" \ '11, ... "t �I-l-S-� (1,o) 48, 32,,c,s 770)3'/,-d(,/O... �-832-07/ 7 7 D 4-4 06--fJr7;). tC5lo-i'? :2. -52-4� FAXNUMBER 4-o 'r-6!5-f 63f '170 -'1 "<, ?---?..a�\ 11'1 -".Sl • 'tC.C. '(' J7tJ)J'ld ·dSt;-S �( � EMAIL �N/1:J,f Flt!CI Y1l St:3/l J// t-f..J 1/Y�. C,s1>, �,,«-<...@ Prime/Sub £-oil/ /l,AJlwl7 Wv:A, 'j� V\ft,.,U'J ;'\.)h-ll{,\-W I\ -c.c� \�u�� Q_ ..,._,� Ca �C♦ •• (.\a -::,-.. t.- ,n.t, I.-s.s 4 ¢J i.J 1, '--f,.� CD<(J. CoY"'\ 1,a,.. ly()l/�UNJ'-f'rv�� '"""' :Jfre,ver@ d d"t-._J� Jt)tl ��11Mk11Net'@ s OU.iH f�N�f. CO#\ PRIME' �dn0,;2Q \/5kjo/- Attachment number 5 \nPage 2 of 5 Item # 1 NAME 16. --:---:. I , () 17.JIM\C2..- �t'Ylqf 1s. ,M (,'\rpQ. s�ccs.h'l 19.V·fnJ�Still 20.ty\y(l,� 00(,L,(O,i 21 . .J' tdti I\ Terrell22.A)f Pv H£,�.U:1 £ 2<, � C, Mandatory Pre-Bid Conference Sign-in Sheet Bid Item #19-291 5th Street Bridge Rehabilitation Over Savannah River For Augusta, Georgia -Engineering Department COMPANY/DEPT. .om?l·t� At..�u �J.zt fi<o. ,q�s� C-ri7, seAco '4:S'f �l,Y.J/ttOft1r( � l,, Friday, October 25, 2019@ 10:00 a.m. PLEASE PRINT ADDRESS/CITY/STATE/ ZIP CODE 635 �ci�-GA L1. C. � , �A-"2:.0101 f � � wcJ.J� e,.-s r. �J,( � 1 G,,4-30�0/ r10 tv;e,i 1>flr0e7v.-J;;i'€,,/3 ru11�t.JO �. 6-44- 5'16 6(/Sf;G 'J)fl,,-t:V� �t,A..J;i°"t ('.? fllUfr\U�\JID 1� � � TELEPHONE 2J-21k0� t/O& }gzf& g,,2f I 8Cf/ ( 10,) � �f - Cf-r � I FAX NUMBER - i,J; qz5,z5 I �r1?qi�;fo3, �/312;(,� I 8t:,q26',s--s> /' '1,3b � EMAIL �r,\(!_� 5 e, �t� tlaws(ec, Q, StAwfJi$f,'>tt . .tel--- Prime/Sub p tt-;t11,,t£ f;i.m,ze 5uper1t,r-b'()7Z B,.s,..ss Park Consrru, tu,ri 6l.vo IJ e.viPM/1 S'. v-1-(..�flLU" �,/tsot)vlllt, FL, 32256 q(/4-2q z-'-I 2"40 'fJ4-2e;2-2,s21seef} 5uper;�':J c.cnStflJt.ti()fl � Prime fupe_llt'OIL (1,./Jnt,,vc.-ry·J '7672-�uf111uS {)i Co'Y"-fftrJV,, Sov�s-r-) c�C. l!)LVD� I -.lA-dl,fof'iVrU,(, 1 /'l, {(.. q D v(-zq 7, -¥2'{o '1Vl/-Z,,9l-Z.(,�2-1 S"e.� e lufe,,.#'l.lor-I C6,J )-rtt IJ c,,-n11N • C,o,.,,, p /l1 y,,.,L ?(µ�tr[d'4;-j 2.-1• 2,;1 Attachment number 5 \nPage 3 of 5 Item # 1 NAME 24. 25. 26. 27. 28. 29. 30. 31. Mandatory Pre-Bid Conference Sign-in Sheet Bid Item #19-291 5th Street Bridge Rehabilitation Over Savannah River ( For Augusta, Georgia -Engineering Department rt Friday, October 25, 2019@ 10:00 a.m. J\ COMPANY/DEPT. PLEASE PRINT · LJ ADDRESS/CITY/STATE/ TELEPHONE FAXNUMBER ZIP CODE NUMBER EMAIL Prime/Sub Attachment number 5 \nPage 4 of 5 Item # 1 Mandatory Pre-Bid Conference Sign-in Sheet Bid Item #19-291 5th Street Bridge Rehabilitation Over Savannah River For Augusta, Georgia -Engineering Department Friday, October 25, 2019@ 10:00 a.m. PLEASE PRINT Attachment number 5 \nPage 5 of 5 Item # 1 Attachment number 6 \nPage 1 of 3 Item # 1 Attachment number 6 \nPage 2 of 3 Item # 1 Attachment number 6 \nPage 3 of 3 Item # 1 Attachment number 7 \nPage 1 of 1 Item # 1 Attachment number 8 \nPage 1 of 1 Item # 1 Engineering Services Committee Meeting 12/10/2019 1:05 PM James Brown Blvd. (9th Street) Improvements Project(Laney Walker Blvd. to Reynolds Street)TIA Project#RC07-001218/PI#0011419Bid #19-292 Department:Engineering Presenter: Caption:Approve award of Construction Contract to E R Snell Contactor, Inc. in the amount of $3,386,198.47 for Transportation Investment Act (TIA) Project, James Brown Blvd. (9th Street) Improvements Project, subject to receipt of signed contracts and proper bonds as requested by AED . Bid 19-292 Background:James Brown Boulevard (9th Street) Improvements is a project from the “Approved Investment List” of TIA that was approved by voters of the CSRA in July 31, 2012 referendum. This is a Band 2 project. The project improvements consist of improving roadway capacity and safety by resurfacing, reconstructing the existing curb and gutter, replacing sidewalks and improving the storm water system where needed. The project will improve pedestrian safety at intersections with new high visibility crosswalks and organize the existing parallel parking. Bicycle safety will be improved by providing pavement markings for share bicycle use within the corridor. New street trees will be provided, where possible, to enhance pedestrian use and improvement roadway aesthetic Analysis:Bids were received on November 14, 2019 with E.R. Snell Contractor, Inc. being the low responsible bidder. The bid results are as follow: CONTRACTORS BID 1. E R Snell Contractor, Inc. $3,386,198.47 2. Reeves Construction Co $3,661,000.42 3. Beam’s Contracting $4,197,156.23 4. J &B Construction Non- Compliance It is the recommendation of the Engineering Department to award this project to E.R. Snell Contractor. Financial Impact:Funds are available in Project TIA Funds. Alternatives:1) Do not approve and find alternative to complete the project and meet TIA project completion schedule. Cover Memo Item # 2 Recommendation:Approve award of Construction Contract to E R Snell Contactor, Inc. in the amount of $3,386,198.47 for Transportation Investment Act (TIA) Project, James Brown Blvd. (9th Street) Improvements Project, subject to receipt of signed contracts and proper bonds as requested by AED. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: Project TIA Funds: 371-041110/5212115 - T15041218/5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 2 Attachment number 1 \nPage 1 of 1 Item # 2 Attachment number 2 \nPage 1 of 1 Item # 2 Attachment number 3 \nPage 1 of 4 Item # 2 Attachment number 3 \nPage 2 of 4 Item # 2 Attachment number 3 \nPage 3 of 4 Item # 2 Attachment number 3 \nPage 4 of 4 Item # 2 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to CPB#371-041110-T15041218 to approve and award the Construction contract to E. R. Snell Contractor, Inc. in the amount of $3,386,198.47 Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. TIA Design 576,923$ TIA Funds 7,900$ TIA Discretionary 22,000$ TIA Funds 3,386,198$ 3,993,021$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Mayor CAPITAL PROJECT BUDGET CPB#371-041110-T15041218 9th Street(James Brown Blvd.) Improvements (RFP #19-292) for the James Brown Blvd (9th Street) Improvements Project requested by AED. RFP 19-292 Funding is available in the TIA project budget. 12/2/2019 Attachment number 4 \nPage 1 of 2 Item # 2 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#371-041110-T15041218 9th Street(James Brown Blvd.) Improvements (RFP #19-292) CPB AMOUNT CPB New SOURCE OF FUNDS CPB ADDITION CPB TIA Project 371-041110/5212115-T15041218 ($584,823) ($3,386,198) ($3,971,021) TIA Discretionary 235-041110/5212115-T19041026 ($22,000) -$ ($22,000) TOTAL SOURCES: ($606,823) ($3,386,198) ($3,993,021) USE OF FUNDS ENGINEERING 371-041110-5414210/T15041218 $584,823 $3,386,198 $3,971,021 TIA Discretionary 235-041110/5212115-T19041026 $22,000 $0 $22,000 TOTAL USES: $606,823 $3,386,198 $3,993,021 12/2/2019 Attachment number 4 \nPage 2 of 2 Item # 2 Invitation to Bid Sealed bids will be received at this office until Thursday November 14, 2019 @ 3:00 p.m. for furnishing for the Bid Item #19-292 9TH Street James Brown Improvement Project for Augusta, GA Engineering Department: . Commodity Codes: 91313, 91327, 91350, 91384, 91396, 91438, 98852, 90976 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime contractors, subcontractors and suppliers exclusively from ARC. The fees for the plans and specifications which are non-refundable is 175.00 It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning Thursday, October 3, 2019. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Tuesday, October 29, 2019 @ 2:00 p.m. in the Procurement department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, October 31, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bid may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle October 3, 10. 17, 24, 2019 Metro Courier October 3, 2019 Revised: 2/2/2016 Attachment number 5 \nPage 1 of 1 Item # 2 NAME 2.Nancy Williams 3.-r-,_,. . ..__ ........ I Mandatory Pre-Bid Conference Sign-in Sheet Bid Item #19-292 9TH Street James Brown Improvement Project For Augusta, Georgia -Engineering Department Tuesday, October 29, 2019@ 2:00 p.m. PLEASE PRINT COMPANY/DEPT. ADDRESS/CITY/STATE/ TELEPHONE FAX NUMBER ZIP CODE NUMBER Procurement 535 Telfair Street, 706-821-2423 706-821-2811Suite 605 Augusta, GA 30901 I Procurement I 535 Telfair Street,706-821-2888 706-821-2811 I�•·�\>\ \8.r'(,� {LS�ap t&Jtle, :DP£ I L45fto p Suite 605 Augusta, GA 30901 � T�-\-e\, ()\-. .o:30 � � �1r..1� (),-,d !1/al\l I l:}b�) l -2' 1 '"-- 761o -1\/ 3&-- 5�1/ EMAIL I procbidandcontract @augustaga.gov procbidandcontract @augustaga.gov � ��,°'� �odd �w� 1�s��}v,1 l£c>s�,A:ft#H-J°e-Zd 1,sa.3--827-t::J/3C-l�--SZ7-/�,glb2,,.J�� r 2�:rs� se �� .. "9..;td:f 29154-Z, 6.�O..,,.J � 7.�uJ �\teo!'1 �Q '--.:l-L.) �'!.."i·�c,...., fl. -Sv\f-\ \ I APAc.. 11'-'0 ..... �T 11.., Co<... � �""'--'::N'l 1t,.l � �-> "f">"7 {._1_<>4) 13(· 5..Z.J--, ,�,._. 7'3 I -&i.. ;;..o bu.,..�Q.. r.o.."--> c.c:.. c..r- l7<\S Cb.Ii..�I ??01r65&ol 770-9's-Z'IS,1 bJ�_ers�e.,, �&J\ vH)-f...p-.A ?$)f.l)1 .(ov'I,\ Prime/Sub p ,-=::, \ p Attachment number 6 \nPage 1 of 3 Item # 2 NAME f.o,z£.,J7l:O A. s.MA-so ,-l 9_Ch,,u; .. � Jae../45on 10·Gre�-yw:,u� uJ)-t-d� &1tH?'� 12.l+d t9il-ffS,m., 13. '.6l--&l , {., (YI unnze IL 14.W\t..L Ll>{�ftg_. 15.7)�\t.) '('I\\ L-L.-$ Mandatory Pre-Bid Conference Sign-in Sheet Bid Item #19-292 9TH Street James Brown Improvement Project For Augusta, Georgia -Engineering Department Tuesday, October 29, 2019@2:00 p.m. PLEASE PRINT COMPANY/DEPT. ADDRESS/CITY/STATE/ TELEPHONE FAXNUMBER ZIP CODE NUMBER D . ..,�·ne.Ac., lg"Lq 7oG-(,p6-, -Co�-<@<o-,-N\�r-lA c-, � Me:r-h-� lh f'lC,SO-XJr-4-\r.Cic:>'3,� 9034-\1t., e,A_ • £1.,;s-\-c\ G:,t::,.... S'at-1< ct? 3JOJ-o//)..-L/f� [Z e.l/ fY1 ;· //l!!r }b,-.!fwa}S-'-1-JLf $'� °1e5'6ore, £;/0't� Pr2�url-? D. tv)(. Zee�� �tOlPJ C tJl!Jj Q;y,p, �I-';+.,, c.ri D $37-lo'o('oL, w 7 -°(o 'Y--/ ?, I \I ve.�-t� Llil5 ad tu'�� 704 74j bm·ktl,& �6/)� JLd ;J'? §·'J._",l'l/4u • /.,,,. 4/A/47 /4,/4 /!� '2-5'¥x ��69 J �d-� G' (\.'" ,Sevt;. 3S5'0�'4C/Tv H� 7c>� 6:>t?>/.>/2. .706 6�/5(5 <!rrcve+ e,,,_,;AJ o-A-.3c:;?/d &,{, r;>,o, � 77D '"7cte, p 8Z�-7017 tv� t <, A-g.,a,7Co�srtJJCf / 0 µ (µ,,.r--'STh t-J 457,... '(.""w«;> --s-r 70"'. -,1.,7..... \� °EA-J6 lt-J�-.J6' �'-C,':),--p.-1 Co.Pt �O!I.3cq-ol euims11)-rJ 4S2. el,(.,\� <i :,0(9. -;J-2,,? .\�8 e"N&ll�(t-Jc',i �� G--4 !,\)'iol EMAIL l.ore.tt � rn(! C.on4-re\C-i Nt�� 1k.ccrY1 C :f':te.1<f'-'"' €l)I> rl-5' /9�F,,�J11 JY�OY)'� ff OttVO.C..0f /J· C-;;,� ��. � /iJiJ-�_tf_,_, (:-.,1f l � b<oNS-lsvc@) tktJ/ �a,h-) hb.i:, @ Jdo..(, Col\"5lH>C�, o. t,.:> C,A,r-\-e,f" Q c:,V""\f"Sh,��\ �� o<..-d\s � u-�.s� � i....U Prime/Sub t-fhfl1t_, J;-/J-L, j_.S?ifP/ <;vb !_�MiP � plrPltL l 11l \ rfle .c..O� �':S .e,o--. Attachment number 6 \nPage 2 of 3 Item # 2 NAME 16.�¥5J�s 17.J� Hz:::f rYl � '1s. f2l L-14---t+-1---o G�u!)W!V � 20. "'--- 21. 22. 23. COMPANY/DEPT. Mandatory Pre-Bid Conference Sign-in Sheet Bid Item #19-292 9TH Street James Brown Improvement Project For Augusta, Georgia -Engineering Department Tuesday, October 29, 2019@ 2:00 p.m. PLEASE PRINT ADDRESS/CITY/STATE/ TELEPHONE FAXNUMBER ZIP CODE NUMBER 4 S" � W"1.lw-J/ llu� ,or;, -s, ; 4--,1 V Al/A--£L...� sl., / {>. fr � 0 'fOJ ��� ,, J / 706 o21 i oq I - LJ, !UL �15 BC13> 'iv,!/�/ /C4,Ai"t... AAPJ6rr 1)� �7//z_ CA--ttc,,.t.., SC 'Z...t10,, �d�z.t-Z-�� t--" EMAIL Prime/Sub ""'J oi co..hs 0 �3"'11 J�@., �·� I<: <:Je>otJk,1/ '1 p,uw...r,-, @L-.J, /UL •CoAA Attachment number 6 \nPage 3 of 3 Item # 2 Attachment number 7 \nPage 1 of 3 Item # 2 Attachment number 7 \nPage 2 of 3 Item # 2 Attachment number 7 \nPage 3 of 3 Item # 2 Attachment number 8 \nPage 1 of 5 Item # 2 Attachment number 8 \nPage 2 of 5 Item # 2 Attachment number 8 \nPage 3 of 5 Item # 2 Attachment number 8 \nPage 4 of 5 Item # 2 Attachment number 8 \nPage 5 of 5 Item # 2 Attachment number 9 \nPage 1 of 1 Item # 2 Engineering Services Committee Meeting 12/10/2019 1:05 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on November 12, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 3 Engineering Services Committee Meeting Commission Chamber - llll}l20lg ATTENDANCE: Present: Hons. M. williams, chairman; Hasan, vice chairman; Garett, member. Absent: Hons. Hardie Davis, Jr., Mayor; Frantom, member. ENGINEERING SERVICES 1. Approve the purchase of a Kubota M5091 HDC Tractor Loader-Batwing- Item Sweeper Combo, bid item #19-252 from J & B Tractor Co., Inc., Augusta GA Action: as the compliant bidder with no exceptions. Approved Motions i#:" Motion Text Made By seconded By Motion to ^ aDprove.APProve Motion passes 3-0. Commissioner Commissioner Ben Hasan Brandon Garrett Passes Motions Motion Type Approve Motion Text Motion to approve. Seconded By Commissioner Ben Hasan Motion Result Motion Result Passes 2. Motion to determine that Clanton Road as shown on the attached map has Item ceased to be used by the public to the extent that no substantial public purpose Action: is served by it or that its removal from the county road system is otherwise in Approved the best public interest, pursuant to o.C.G.A. 532-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusti Utilities Department. (Requested by commissioner Hasan) Made By Commissioner Brandon Garrett Attachment number 1 \nPage 1 of 4 Item # 3 Motion Passes 3-0. 3. Discuss the consulting agreement with Atlantic Coast Consulting, Inc. relating Item to the Environmental Services Department. (Requested by Commissioner Action: Ben Hasan) APProved Motions Motion -,-,--r-rD-- MotionI""'"" Motion Text Made By Seconded By Result'r ype Motion to apProve going to a month-to- month contract with the --. - -, - -- - Commissioner Approve ;U;l,J;i1;:,o,, ;:ffi::f*' Brandon passes Garrett 2020. Motion Passes 3-0. 4. Consider award of Bid Item #19-286 to Blair Construction, Inc. to construct Item the Fort Gordon 15th Street Collector Sanitary Sewer under the Task Order Action: Program RFQ #18-263 in the amount of $2,888,188.00. Approved Motions Motion . h Motion:""'"" Motion Text Made By Seconded ByType avrvrrv' ! var rvrssv sJ Result Motion to ^ approve. Commissioner CommissionerAoorove :YP'.""- vvrruurrrtvtrvr :"'^":""": PassesMotion Passes Ben Hasan Brandon Garrett 3-0. 5. Motion to approve the minutes of the Engineering Services Committee held ltem on october 29,2019. Action: Approved Motions Motion , Lf, ! n 6--^_r^r D-. Motion:""'"" Motion Text Made By Seconded By Type rvrlrr.rlr' r uar ryrss! sJ Result Motion to a -^^^^--^ approve. Commissioner CommissionerApprove iliotio, Passes Ben Hasan Brandon Garrett Passes 3-0. Attachment number 1 \nPage 2 of 4 Item # 3 6. Approve Award of "On-Call Professional Services for Engineering and FieldDesign, small to Medium Scale Maintenance Task Design, Regulatory Periodic Inspection Compliance and Structural Inspection & Investigations;,Services (CEI Services) Contract to ZEL Engineers, Infrasiructure Management Systems, Moreland Altobelli, Hussey Gay Bell and Cranston E'ngineering, subject to receipt of signed contract and proper insurance documents. The Contract is for three years with renewal option of two additional years. Also, approve $500,000 to fund the cEI Services. Requested by AED. RFP l9-241 Motion Result Motion Result Item Action: Approved Item Action: Approved Item Action: Approved 7. Motions r#:" Motion rext Made Bv Motion to ^ aDDrove.APProve votion passes 3-0. Commissioner Commissioner Ben Hasan Brandon Garreff Passes Seconded By Made By Seconded By Motion to award RFQ #19-282, Professional Services for the Preparation of a Risk and Resilience Assessment to HDR Engineering, Inc. in the amount of $249,680. Motions Motion Mofion Textr ype Motion to refer this item to the full Approve Commission with no recommendation.. Motion Passes 3-0. Commissioner Commissioner Brandon Garrett Ben Hasan Made By Seconded By Commissioner Commissioner Ben Hasan Brandon Garrett Passes 8. Discuss Street Light Fee. (Requested by Commissioner Bobby Williams) Motions Motion Motion Textr ype Motion to approve A -_-^_.^ receiving this item asApprove-rr- - .- information. Motion Passes 3-0. Motion Result Passes Attachment number 1 \nPage 3 of 4 Item # 3 9. Approve the installation of 46 street lights along Walton Way between 15th ltem Street and D'Antignac Street with an annual cost of $27,600.00. Funding is Action: available for construction in 2019 Capital Outlay Funds budget account Approved #272041610-54.14410, and annual maintenance and power is available through Street Lighting Fund #27 604161 0-53. 123 10. Motions *i:' Motion Text Made By seconded By f"".tilr ype Motion to ^ approve. Commissioner CommissionerApprove illotio, Passes Brandon Garrett Ben Hasan Passes 3-0. www.augustaga.gov Attachment number 1 \nPage 4 of 4 Item # 3 Engineering Services Committee Meeting 12/10/2019 1:05 PM Motion to Abandon Right of Way Department:Engeering Department Presenter:Law Department Caption:Motion to determine that Clanton Road, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Background:The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. A plat of Clanton Road is attached. Pursuant to O.C.G.A. §32-7-2, a public hearing was held on December 2, 2019 for this matter. Analysis:In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon has been provided, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that Clanton Road be abandoned. Recommendation:Approve determination and request for abandonment of Clanton Road pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as Cover Memo Item # 4 allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 4 Attachment number 1 \nPage 1 of 1 Item # 4 THIS RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION TO ABANDON CLANTON ROAD AS A PART OF THE ROAD SYSTEM OF AUGUSTA; THIS RESOLUTION, adopted by the Augusta-Richmond County Commission (“Commission”); WHEREAS, it has been proposed that the Commission make a determination that a Clanton Road as shown on the attached map, has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest and that the right-of-way should be abandoned as part of the Richmond County Road System; and WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and to abandon such roads; and WHEREAS, a Public Hearing was held on December 2, 2019 at the Augusta-Richmond County Municipal Building, 2nd Floor, 535 Telfair Street, Augusta, Georgia; and WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the newspaper in which Sheriff’s advertisements for Richmond County are published, on November 21, 2019 and November 28, 2019, and that the property owners located on Clanton Road were given notice; and WHEREAS, the results of the Public Hearing were reported to the Board of Commissioners and considered thereby; and WHEREAS, the Commission, at their meeting held, December 17, 2019, approved the proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute having been met; Attachment number 2 \nPage 1 of 2 Item # 4 NOW THEREFORE, be it resolved by the Commission and it is hereby resolved by the authority of same as follows: 1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the abandonment and removal above-said of the Right-of-Way and such Right-of-Way no longer serves a substantial public purpose or that its removal from the county road system is otherwise in the best public interest and is hereby abandoned as part of the Richmond County Road System; 2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law to the adjoining property owner, subject to easements and restrictions deemed necessary by the Augusta Engineering Department and the Augusta Utilities Department, and the Mayor and Clerk of Commission are hereby authorized to execute the documents necessary to effectuate such transfer as directed by the Augusta Law Department. 3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County Commission, accompanied by the exhibits referred to herein; 4. This Resolution shall become effective immediately upon its adoption. DULY ADOPTED by the Augusta, Georgia Commission this ______ day of _____________________, 2019. AUGUSTA, GEORGIA COMMISSION By: ________________________________ Hardie Davis, Jr. As its Mayor Attest: ______________________________ Lena J. Bonner As its Clerk Attachment number 2 \nPage 2 of 2 Item # 4 Engineering Services Committee Meeting 12/10/2019 1:05 PM Clanton Road Swap Department: Presenter: Caption:Motion to approve the Clanton Road swap with a 12-month warranty. (Referred from December 3 Commission meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 5 Engineering Services Committee Meeting 12/10/2019 1:05 PM Purchase Wavetronix Radar Detection System Department:Traffic Engineering Presenter:Hameed Malik Caption:Approve purchase of traffic signal radar detection system from Wavetronix at a cost of $28,073. Background:The Traffic Engineering Division of the Augusta Engineering Department in its charge to continue to improve traffic safety and flow has been testing a multi-range radar unit at one of our busiest intersections. After a 60 day trail, the new radar detection system has improved traffic safety and reduced wait times at the intersection. Analysis:Wavetronix is the only manufacturer and distributer of the multi- range, single unit radar detectors. All other types of radar devices used for vehicle detection from other manufacturers only have one midrange radar unit in each housing. Each Wavetronix unit houses two different radar detectors, one for short distances and one for long range detection. This will be a sole source purchase through the Procurement Department if approved by the Commission Financial Impact:Adequate funds are available in the Traffic Engineering account. Alternatives:1) Approve purchase of Wavetronix Radar Detection System. 2) Do not approve. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 101041710-53111610 Cover Memo Item # 6 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 6 Attachment number 1 \nPage 1 of 9 Item # 6 Attachment number 1 \nPage 2 of 9 Item # 6 Attachment number 1 \nPage 3 of 9 Item # 6 Attachment number 1 \nPage 4 of 9 Item # 6 Attachment number 1 \nPage 5 of 9 Item # 6 Attachment number 1 \nPage 6 of 9 Item # 6 Attachment number 1 \nPage 7 of 9 Item # 6 Attachment number 1 \nPage 8 of 9 Item # 6 Attachment number 1 \nPage 9 of 9 Item # 6 Engineering Services Committee Meeting 12/10/2019 1:05 PM Sidewalks Laney-Walker to Reynolds St. Department: Presenter:Commissioner Marion Williams Caption:Discuss the sidewalks from Laney-Walker to Reynolds Street through the Downtown Development Authority. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 7