HomeMy WebLinkAbout2019-11-12 Meeting AgendaEngineering Services Committee
Meeting
Commission Chamber- 11/12/2019- 1:10 PM
ENGINEERING SERVICES
1.Approve the purchase of a Kubota M5091 HDC Tractor Loader-
Batwing-Sweeper Combo, bid item #19-252 from J & B Tractor
Co., Inc., Augusta GA as the compliant bidder with no
exceptions.
Attachments
2.Motion to determine that Clanton Road as shown on the
attached map has ceased to be used by the public to the extent
that no substantial public purpose is served by it or that its
removal from the county road system is otherwise in the best
public interest, pursuant to O.C.G.A. §32-7-2, with the
abandoned property to be quit-claimed to the appropriate party
(ies), as provided by law and an easement to be retained over the
entire abandoned portion for existing or future utilities as
directed by Augusta Engineering Department and Augusta
Utilities Department. (Requested by Commissioner Hasan)
Attachments
3.Discuss the consulting agreement with Atlantic Coast
Consulting, Inc. relating to the Environmental Services
Department. (Requested by Commissioner Ben Hasan)
Attachments
4.Consider award of Bid Item #19-286 to Blair Construction, Inc.
to construct the Fort Gordon 15th Street Collector Sanitary Sewer
under the Task Order Program RFQ #18-263 in the amount of
$2,888,188.00.
Attachments
5.Motion to approve the minutes of the Engineering Services
Committee held on October 29, 2019.Attachments
6.Approve Award of “On-Call Professional Services for
Engineering and Field Design, small to Medium Scale
Maintenance Task Design, Regulatory Periodic Inspection
Compliance and Structural Inspection & Investigations” Services
Attachments
(CEI Services) Contract to ZEL Engineers, Infrastructure
Management Systems, Moreland Altobelli, Hussey Gay Bell and
Cranston Engineering, subject to receipt of signed contract and
proper insurance documents. The Contract is for three years with
renewal option of two additional years. Also, approve $500,000
to fund the CEI Services. Requested by AED. RFP 19-241
7.Motion to award RFQ #19-282, Professional Services for the
Preparation of a Risk and Resilience Assessment to HDR
Engineering, Inc. in the amount of $249,680.
Attachments
8.Discuss Street Light Fee. (Requested by Commissioner Bobby
Williams)Attachments
9.Approve the installation of 46 street lights along Walton Way
between 15th Street and D’Antignac Street with an annual cost of
$27,600.00. Funding is available for construction in 2019
Capital Outlay Funds budget account #272041610-54.14410, and
annual maintenance and power is available through Street
Lighting Fund #276041610-53.12310.
Attachments
www.augustaga.gov
Engineering Services Committee Meeting
11/12/2019 1:10 PM
Approve the purchase of a Kubota M5091 HDC Tractor Loader-Batwing-Sweeper Combo, bid item
#19-252 from J & B Tractor Co., Inc., Augusta GA as the compliant bidder with no exceptions.
Department:Environmental Services
Presenter:
Caption:Approve the purchase of a Kubota M5091 HDC Tractor Loader-
Batwing-Sweeper Combo, bid item #19-252 from J & B Tractor
Co., Inc., Augusta GA as the compliant bidder with no
exceptions.
Background:The Environmental Services Department, (ESD) currently has
one large tractor, a Case Puma 155, used primarily for heavy
towing and hillside mowing. When there is a major mechanical
issue with this tractor, we have to transport the tractor to a
specialized repair dealership, capable of working on tractors this
size and larger. The dealership, Tidewater, is located at 9057
Hwy 67 Brooklet, Ga. which is approximately 100 miles away.
Acquiring the M5091 HDC Kubota will provide multipurpose
options; grass cutting, roadway sweeping, material transport
(dirt/debris), and serve as a backup for the Customer Drop-Off
(CDO) operations. In addition, the local Augusta area Kubota
dealership is capable of performing all warranty-covered repairs
and other repairs ESD personnel cannot perform.
Analysis:To meet the needs of the ESD daily landfill operations, this size
tractor greatly increases productivity with its various
attachments. In addition, the smaller size allows the tractor and
batwing to cut in areas that are not accessible by the larger Case
Puma 155 tractor/batwing combination. The sweeper attachment
will allow better cleaning of debris on the roadways, CDO paved
areas, and scales, making the landfill a cleaner place for both
internal and external customers. This solicitation is a
continuation of the strategy of the Environmental Services
Department phased acquisition process. We are replacing
antiquated equipment in coordinated phases based on
performance effectiveness and maintenance needs. Cover Memo
Item # 1
Financial Impact:The cash purchase price of the 2019 Kubota M5091 HDC
combo is $88,248. This includes the 15-foot batwing,
loader/bucket, articulating front sweeper and Preventive
Maintenance services for 2000 hours. Funds are available in
541-04-4210 / 54.22510.
Alternatives:1. Approve the purchase of the Kubota M5091 HDC Tractor
Loader Batwing Sweeper Combo bid item #19-252 from J & B
Tractor Co., Inc. 2. Do not approve.
Recommendation:Approve the purchase of the Kubota M5091 HDC Tractor
Loader Batwing Sweeper Combo bid item #19-252 from J & B
Tractor Co., Inc.
Funds are
Available in the
Following
Accounts:
Funds are available in 541-04-4210 / 54.22510
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 2
Item # 1
Attachment number 1 \nPage 2 of 2
Item # 1
Invitation to Bid
Sealed bids will be received at this office until Friday, July 12, 2019 @ 11:00 a.m. for furnishing:
Bid Item #19-252 Tractor/Front Loader - Batwing Sweeper Combo – for Augusta, GA Environmental Services Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be
obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may
be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of
the Procurement Department by Friday, June 28, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand
delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible
bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids
are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty
(30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a
local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement.
All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any
such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not
advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate
information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle June 6, 13, 20, 27, 2019
Metro Courier June 6, 2019
Attachment number 2 \nPage 1 of 1
Item # 1
Attachment number 3 \nPage 1 of 2
Item # 1
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Item # 1
Attachment number 4 \nPage 1 of 1
Item # 1
Engineering Services Committee Meeting
11/12/2019 1:10 PM
Clanton Road
Department:
Presenter:
Caption:Motion to determine that Clanton Road as shown on the
attached map has ceased to be used by the public to the extent
that no substantial public purpose is served by it or that its
removal from the county road system is otherwise in the best
public interest, pursuant to O.C.G.A. §32-7-2, with the
abandoned property to be quit-claimed to the appropriate party
(ies), as provided by law and an easement to be retained over the
entire abandoned portion for existing or future utilities as
directed by Augusta Engineering Department and Augusta
Utilities Department. (Requested by Commissioner Hasan)
Background:Containing 2.72 Acres and is more fully shown on a Right of
Way map of Clanton Road Relocation by Cranston Engineering
Group, P.C. dated December 18, 2018, reference to which is
hereby made for a more complete description as to the metes,
bounds and location of said property. The abandonment request
will be reviewed by all essential county departments and
administrators and approvals were received to this abandonment
request. The map of said Clanton Road is attached.
Analysis:In addition to the information provided in the above Background
section, publication notices will be made for a public hearing to
be held, with results to be presented to the Commission. Notice
to the property owners located thereon will be made, pursuant to
O.C.G.A. §32-7-2(b)(1).
Financial Impact:Cost of publication and advertisement of public hearing.
Alternatives:Approve or deny request to determine that Clanton Road be
abandoned.
Recommendation:
Cover Memo
Item # 2
Approve determination and request for abandonment of Clanton
Road, with public hearing to be held regarding the issue of
abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned
property to be quit-claimed to the appropriate party(ies) as
allowed by law, and an easement(s) as directed by the Augusta
Engineering Department and the Augusta Utilities Department
to be retained over the entire abandoned portion for existing or
future utilities and drainage.
Funds are
Available in the
Following
Accounts:
Funds are available
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
RIGHT OF WAY MAP
Clanton Road Relocation
AUGUSTA, RICHMOND COUNTY, GEORGIA
NO. 2512
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LEGAL DESCRIPTION
Tract “C”
All that tract or parcel of land with improvements thereon, situate, lying and being in the 86th G.M.D. of
Richmond County, Georgia and being more particularly described as follows:
Commencing at the intersection of the western right of way (r/w) of the Clanton Road (80’ r/w) and the
southern r/w of Tobacco Road (r/w varies), said point being the POINT OF BEGINNING;
Thence along the southern r/w of Tobacco Road South 88 degrees 40 minutes 32 seconds East for a distance
of 80.00 feet to a point; thence along the eastern r/w of Clanton Road the following courses: South 01 degrees 19
minutes 28 seconds West for a distance of 433.54 feet to a point; thence 392.82 feet along a curve to the left having
a radius of 2476.15 feet being subtended by a chord of South 03 degrees 13 minutes 13 seconds East for a distance
of 392.40 feet to a point; thence South 07 degrees 45 minutes 54 seconds East for a distance of 760.83 feet to a
point; thence South 82 degrees 14 minutes 06 seconds West for a distance of 4.82 feet to a point; thence 193.42
feet along a curve to the left having a radius of 235.00 feet being subtended by a chord of North 31 degrees 20
minutes 04 seconds West for a distance of 188.01 feet to a point on the western r/w of Clanton Road; thence along
said r/w the following courses: North 07 degrees 45 minutes 54 seconds West for a distance of 588.51 feet to a
point; thence 405.51 feet along a curve to the right having a radius of 2556.15 feet being subtended by a chord of
North 03 degrees 13 minutes 13 seconds West for a distance of 405.08 feet to a point; thence North 01 degrees 19
minutes 28 seconds East for a distance of 433.54 feet to a point; said point being the POINT OF BEGINNING,
Containing 2.72 Acres and is more fully shown on a Right of Way map of Clanton Road Relocation by
Cranston Engineering Group, P.C. dated December 18, 2018, reference to which is hereby made for a more complete
description as to the metes, bounds and location of said property.
Attachment number 2 \nPage 1 of 1
Item # 2
Engineering Services Committee Meeting
11/12/2019 1:10 PM
Discuss Atlantic Coast Consulting Agreement
Department:
Presenter:Commissioner Ben Hasan
Caption:Discuss the consulting agreement with Atlantic Coast
Consulting, Inc. relating to the Environmental Services
Department. (Requested by Commissioner Ben Hasan)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Lena Bonner
To:
Subject:
Commissioner Ben Hasan
RE: November 1 Administrator's Advisory
From: Commissioner Ben Hasan <BHasa n [oaugustaga.gov>
Sent: Thursday, Novemb er O7 , 2O!9 8:58 AM
To: Lena Bonner <lbonner@augustaga.gov>
Subject: Fwd: November 1 Administrator's Advisory
Good morning Mrs. Bonner will you please add to the agenda the landfill Consultants contract please? Thanks!
Get Outlook fbr iOS
& ra$ull i:ii tho e ttt":il iiilis;'nir'.:-rir:ri ll veri{iraliorr rs rorlr.rir'e,li. pleas.e requeaii a irarr! crpy version.
AI:il'i04.'1
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Engineering Services Committee Meeting
11/12/2019 1:10 PM
Fort Gordon 15th Street Collector Sanitary Sewer
Department:Utilities
Presenter:Tom Wiedmeier
Caption:Consider award of Bid Item #19-286 to Blair Construction, Inc.
to construct the Fort Gordon 15th Street Collector Sanitary
Sewer under the Task Order Program RFQ #18-263 in the
amount of $2,888,188.00.
Background:Augusta Utilities Department (AUD) is the contracted water,
sanitary sewer, and irrigation utility provider for Fort Gordon.
Fort Gordon is undergoing a post-wide transformation with
extensive new construction on the west side of post. This
growth requires upgrading the 15th Street sanitary sewer to
increase capacity. The project will install 4,560 feet of 30”
sanitary sewer and 3,690 feet of 24” sanitary sewer. The cost for
this project will be paid by Fort Gordon.
Analysis:Blair Construction, Inc. submitted an acceptable bid package and
was the lowest responsive bidder. The Utilities Department
reviewed the bid and found it to be fair and reasonable. We
recommend awarding this contract to Blair Construction, Inc. to
construct the Fort Gordon 15th Street Collector Sanitary Sewer.
Financial Impact:$2,888,188.00 funding is available from the following accounts:
507043420-5425210/88880180-5425210
Alternatives:No alternatives are recommended.
Recommendation:Recommend approval for Utilities Department to contract with
Blair Construction, Inc. to construct this project for the amount
of $2,888,188.00.
Funds are
Available in the
Funds are available in the following accounts: 507043420-
5425210/88880180-5425210
Cover Memo
Item # 4
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
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Item # 4
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Item # 4
Invitation to Bid
Sealed bids will be received at this office until Wednesday, October 23, 2019 @ 3:00 p.m. for furnishing:
Bid Item #19-286 15th Street Collector Sanitary Sewer Project - Task Order – for Augusta, GA - Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers
exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $110.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner
is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488)
beginning Thursday, September 19, 2019. Bidders are cautioned that submitting a package without Procurement of a complete set
are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material
to the successful completion of the project.
A Mandatory Pre Proposal Conference will be held on Thursday, October 3, 2019 @ 10:00 a.m. in the Procurement Department,
535 Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the
office of the Procurement Department by Tuesday, October 8, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be
received by mail or hand delivered.
No proposal may be withdrawn for a period of ninety (90) days after RFPs have been opened, pending the execution of contract
with the successful vendor. A 10% Bid Bond is required. A 100% performance bond and a 100% payment bond will be required
for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Mailed to Pre-Qualified Task Order Vendors September 19, 2019
Revised: 2/19/2016
Attachment number 4 \nPage 1 of 1
Item # 4
Attachment number 5 \nPage 1 of 2
Item # 4
Attachment number 5 \nPage 2 of 2
Item # 4
BEAMS CONTRACTING
ATTN: BUDDY ROWLAND
15030 ATOMIC ROAD
BEECH ISLAND SC 29842
LEGACY WATER GROUP, LLC
ATTN: PHILLIP YOUNG
10130 BOB WILLIAMS PARKWAY
COVINGTON, GA 30014
NORTH AMERICAN PIPELINE
62 HAMBY RD. SE
MARIETTA, GA 30067
GARNTO
ATTN: JASON GARNTO
4811 CLARK DRIVE
EVANS, GA 30809
GEARIG CIVIL WORKS
ATTN: RYAN ROWLAND
322 GRIMAUDE BLVD.
GROVETOWN, GA. 30813
BLAIR CONSTRUCTION
ATTN PATRICK DILLARD
PO BOX 770
EVANS, GA 30809
REYNOLDS CONSTRUCTION
300 EAST BROAD STREET
FAIRBURN, GA 30213
HORACE LUKE
UTILITIES DEPARTMENT STANLEY AYE
UTILITIES DEPARTMENT
TREZA EDWARDS
COMPLIANCE OFFICE
BID ITEM #19-286
15TH STREET COLLECTOR SANITARY
SEWER PROJECT-TASK ORDER
FOR AUGUSTA UTILITIES DEPARTMENT
BID DUE: WED. 10/23/19 @ 3:00 P.M.
BID ITEM #19-286
15TH STREET COLLECTOR SANITARY
SEWER PROJECT-TASK ORDER
FOR AUGUSTA UTILITIES DEPARTMENT
MAILED 09/19/19
Attachment number 6 \nPage 1 of 1
Item # 4
Attachment number 7 \nPage 1 of 2
Item # 4
Attachment number 7 \nPage 2 of 2
Item # 4
Engineering Services Committee Meeting
11/12/2019 1:10 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Engineering Services
Committee held on October 29, 2019.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Engineering Services Committee Meeting Commission Chamber - lol29l20l9
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; M. Williams, Chairman;
Hasan, Vice Chairman; Garrett and Frantom, members.
ENGINEERING SERVICES
1. Discuss TIA projects and process of getting Commission approval of those Item
projects. (Requested by Mayor Pro Tem Sean Frantom) Action:
Approved
Motion to approve the
A .^.^-^--^ list as stated. Mr. M. Commisioner Commissioner D.Approve williams out. Sean Frantom Ben Hasan Passes
Motion Passes 3-0.
2. Approve award of Bid Item #19-135, Trash Services for Permanent
Receptacles, to Coleman Sanitation.
Motions
f#:"' Motion rext
Motions
f#:" Motion rext
Made By Seconded By
Made By Seconded By
Motion
Result
Sidewalk Item
Action:
Approved
Motion
Result
Motion to approve.
a _^_-_--__ Mr. M. Williams Commissioner CommissionerApprove ; ----;----;^^-^ . :"" :-'""^-"-^ Passesrr- - - out. Brandon Garrett Ben Hasan
Motion Passes 3-0.
3. Approve the purchase of Caterpillar model D-8T WIilW GPS Dozer, bid Item
item #19-266, from Yancey Brothers as the compliant bidder with no Action:exceptions. Rescheduled
Motions
Attachment number 1 \nPage 1 of 6
Item # 5
f#:"' Motion rext
Motions
|#:"' Motion rext
Motions
f#:"' Motion rext
Motions
Y:Ii"" Motion Textr ype
Made By Seconded By
Made By Seconded By
Made By Seconded By
Motion
Result
Motion to refer this
item to the full t\ _-.._ , . CommissionerDefer commission with no commisioner
recommendation. Sean Frantom Brandon passes
Garrett
Motion Passes 4-0.
4. Discuss operations at the Augusta Environmental Services Department. Item(Requested by Commissioner Marion Williams) action:
Approved
Motion to approve
^ receiving this item as commissioner commisionerApprove information. Brandon Garrett Sean Frantom Passes
Motion Passes 4-0.
5. Authorize a $425,000.00 change order to Atlantic Coast Consulting's (ACC)
current Purchase Order P367569. (RFP l9-146C Environmental Compliance
Testing, Engineering & Consulting).
Motion
Result
Motion
Result
Motion
Result
Item
Action:
Approved
Motion to approve.
a _ -__._- Mr. M. Williams Commissioner CommissionerApprove votes No. Brandon Garrett Ben Hasan Passes
Motion Passes 3-1.
6. Approve Award of "Grounds and Landscaped Improvements and Maintenance Item- Various Roadways and Roundabouts" Contract to Augusta Quality LLC, Action:
subject to receipt of signed contract and proper insurance documents. The Approved
Contract is effective llll2020 for three years with Base year I and two optionyear renewal. Also, approve not to exceed $24l,970lyear to fund ihese
contracted services. Requested by AED. BID l9-270
Made By Seconded By
Attachment number 1 \nPage 2 of 6
Item # 5
Approve Motion to approve. Commissioner Commisioner Passes
Mr. Hasan not Brandon Garrett Sean Frantom
voting.
Motion Passes 3-0.
7. Motion to approve the minutes of the Engineering Services Committee held Item
on October 8,2019. Action:
Approved
Motions
X:11" Motion Text Made By Seconded By MotionType ''---- -r ---*----- -J Result
Motion to
a _^_^_.^_-^ approve. Commissioner CommisionerApprove Motion Passes Brandon Garrett Sean Frantom rasses
4-0.
8. Discuss Storm Water Program Update reference Mosquito control, Item
detention /retention ponds and ditches. (Requested by Commissioner Action:
Sammie Sias) Approved
Motions
Y:11" Motion Text Made By Seconded By Motion
Type -''--- -'t ------"-- -'t Result
Motion to approve
a.^_^_.^__^ receiving this item as Commissioner CommissionerApprove iiro*ution. Brandon Garrett Ben Hasan Passes
Motion Passes 4-0.
9. Discuss Orion Waste Solutions has requested a change in service day for Item
approximately 949 homes in accordance with Section 4.2 of the Solid Waste Action:
and Recyclables Collection Agreement. (Requested by Commissioner Ben Approved
Hasan)
Motions
Y:11"' Motion Text Made By Seconded By Motion'l'ype - ----- -'1 --------- -r Result
Motion to approve
receiving this item as
Approve information. Mr. M. commissioner commissioner
.,,.,liams not voting. Brandon Garrett Ben Hasan Passes
wll
Motion Passes 3-0.
Attachment number 1 \nPage 3 of 6
Item # 5
10' Presentation
^froT SP Plus on parking management implementation proposal ltemand results of public hearings. Action:
Approved
Motions
ffit:' Motion rext Made By seconded
ffixi,',
Motion to approve -,^_- _ t--, Dies forApprove receiving tnls item * ;:#ffiH;:_ tack ofinformation. E ranoon ualTem Second
Motions
Motion -1^+:^- rra^-.. r'^r- n-- ^ Motion- ------ Motion Text Made By Seconded Bylype ''"-- "r velvusvs uJ Result
Motion to approve.
a _^_^_--_-- Mr. Garrett votes Commissioner CommisionerApprove No. Ben Hasan Sean Frantom Passes
Motion Passes 3-1.
11. Motion to award RFQ #19-188, Professional Services for the Development Itemof a Sanitary Sewer Model to CDM Smith, Inc. in the amount of $329,2b0. Action:
Approved
Motions
[]11" Motion Text Made By seconded By Motion
lYPe '''--- -r vvlv'svs sJ Result
Motion to approve.
^ Mr. Hasan not Commissioner CommisionerAoorove +i^_ ;:^--;^,";--'-, vvrr'urorv.rrvr passes- -rr- - '- voting. Brandon Garrett Sean Frantom
Motion Passes 3-0.
12. Discuss the use of recaptured SPLOST Funds for paving of roads. Item
(Requested by Commissioner Marion Williams) Action:
Approved
Motions
X:t:" Motion Text Made By seconded By MotionlYPe - ---- -r vvlv'svs sJ Result
Approve Motion to approve the Commissioner Commissioner passes
contract in Exhibit Brandon Ben Hasan
Item B and the list Garrett
with funding of $ I .4
million dollars.
Motion Passes 4-0.
Attachment number 1 \nPage 4 of 6
Item # 5
13. Approve award of Design-Build Construction Contract to Blair Contraction, Item
Inc. in the amount of $1,858,907.00 for Skyview Drainage Improvements Action:
Design-build Construction Services as requested by AED. Award is Approved
contingent upon receipt of signed contracts and proper bonds. RFP 19'236
Motions
Motion Motion Text'l'ype
Motion to approve.
^ Mr. Hasan notADDTOVCI r vottng.
Motion Passes 3-0.
Made By
Commissioner
Brandon Garrett
Seconded By Motion
Result
14.Approve Roadway Lighting Agreement with
Transportation in Conjunction with SR 88
Roundabout Project as requested by AED.
Commisionerilffi;;;; Passes
Georgia Department of Item
CR58/Bath Edie Road Action:
Approved
the
@
Motion to approve.
^ Mr. Hasan not Commissioner CommisionerApprove ,oiirg. Brandon Garrett Sean Frantom Passes
Motion Passes 3-0.
15. Approve the installation of 43 street lights in the Sims Landing Phase 2 Item
development with an annual cost of $13,539.60. Also approve the creation Action:
of a new lighting tax district for the 150 lots within Phase 2. Funding is Approved
available in Street Lighting budget account #2760416105312310.
Motions
ryJ:" Motion rext
Motions
Motion;----- Motion TextI ype
Motion to approve.
^ Mr. Hasan notADDrover r vottng.
Motion Passes 3-0.
Made By Seconded By
Made By Seconded By
Commissioner Commisioner
Brandon Garrett Sean Frantom
Motion
Result
Motion
Result
Passes
16.Award RFQ#18-314, Turnkey Performance Based Services to Implement ltem
Energy Savings Measures to Noresco, LLC. Action:
Approved
Attachment number 1 \nPage 5 of 6
Item # 5
Motions
f#:" Motion Text Made By Seconded By H:tjil
Motion to approve.
a _ __,.__ _ Mr. Hasan not Commissioner CoApprove ffi;. Brandon Garrett r.fiTff,ffi Passes
Motion Passes 3-0.
www.auqustaga.gov
Attachment number 1 \nPage 6 of 6
Item # 5
Engineering Services Committee Meeting
11/12/2019 1:10 PM
On-Call Professional Services for Engineering and Field Design, small to Medium Scale Maintenance
Task Design, Regulatory Periodic Inspection Compliance and Structural Inspection & Investigations
Department:Engineering
Presenter:
Caption:Approve Award of “On-Call Professional Services for
Engineering and Field Design, small to Medium Scale
Maintenance Task Design, Regulatory Periodic Inspection
Compliance and Structural Inspection & Investigations”
Services (CEI Services) Contract to ZEL Engineers,
Infrastructure Management Systems, Moreland Altobelli,
Hussey Gay Bell and Cranston Engineering, subject to receipt of
signed contract and proper insurance documents. The Contract is
for three years with renewal option of two additional years.
Also, approve $500,000 to fund the CEI Services. Requested
by AED. RFP 19-241
Background:The Augusta Engineering Department (AED) requested on-call
professional services from Engineering Professional firms for
Engineering & Field Design, Small to Medium scale
Maintenance Task design, Regulatory Periodic Inspection
Compliance, and Infrastructure structural assessment. AED has
infrastructure improvements for several projects in design and
under construction. This trend will continue for the next several
years. Majority of the projects are local funded (SPLOST) and
regional funded ( TIA). There are a few federal funded projects
too. In addition, AED is responsible for operation and
maintenance of storm conveyance system, flood control
structures (such as dam and levee) and bridges, Traffic
operation, and roadway lighting operation and maintenance. The
following projects are currently under construction or will be
under construction in Year 2019, Year 2020 : 1. Area-wide
Roads Paving and Resurfacing. 2. Area-wide Sidewalks Design
and Construction. 3. ADA Program Sidewalks Design and
Construction. 4. Roadway Maintenance Design and
Construction. 5. Area-wide small to medium Drainage
Improvements Projects (funded by SPLOST and Stormwater
fees). 6 . Georgia Safe Dam Program Periodic Inspection
Cover Memo
Item # 6
Compliance. 7. USACE Levee Program Periodic Inspection
Compliance. 8. Various Regulatory Permitting Assistance.
9.Infrastructure Operation and Maintenance Assistance (not TIA
funded).1 0. Area-wide Streetlighting Operation and
Maintenance Assistance (not TIA funded). The on-going
SPLOST and TIA funded roadway improvements and drainage
improvement projects and the increase in maintenance and
emergency repairs to aging infrastructures and sidewalks within
the county have placed a significant strain on the AED
Construction Section. The assistance of outside professional
engineering services will only be temporary and will help insure
a quality finish product.
Analysis:Proposals were evaluated on July 25, 2019 with ZEL Engineers,
Infrastructure Management Systems, Moreland Altobelli,
Hussey Gay Bell and Cranston Engineering being the selected
firms.
Financial Impact:Funds are available in the amount of $500,000 from AED TIA
Project Management surcharge, subject to TIA program
definition of eligible costs and the TIA prioritized project list.
Alternatives:1. Do not approve contract award and find alternative way
providing needed Professional Engineering Services for small to
medium projects design and specialty professional services.
Recommendation:Approve Award of “On-Call Professional Services for
Engineering and Field Design, small to Medium Scale
Maintenance Task Design, Regulatory Periodic Inspection
Compliance and Structural Inspection & Investigations”
Services (CEI Services) Contract to ZEL Engineers,
Infrastructure Management Systems, Moreland Altobelli,
Hussey Gay Bell and Cranston Engineering, subject to receipt of
signed contract and proper insurance documents. The Contract is
for three years with renewal option of two additional years.
Also, approve $500,000 to fund the CEI Services. RFP 19-241.
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: AED TIA Project Management surcharge of
$500,000 accumulated from Berckman's Road TIA project;
supplemental engineering costs for Berckman's Road to be
charged to 371041110-5212115, JL T14041211-5212115.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Cover Memo
Item # 6
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
OFFICIAL
VENDORS Attachment
"B"E-Verify #SAVE
Form Original 7
Copies
Fee
Proposal
ZEL Engineers
435 Telfair St
Augusta, GA 30901
Yes 257101 Yes Yes Yes Yes
Infrastructure Management Systems
1557 Broad St
Augusta, GA 30904
Yes 1266225 Yes Yes Yes Yes
Moreland Altobelli
2450 Commerce Ave, Suite 100
Duluth, GA 30096
Yes 53328 Yes Yes Yes Yes
Hussey Gay Bell
2160 Satellite Blvd., Suite 250
Duluth, GA 30097
Yes 398475 Yes Yes Yes Yes
Cranston Engineering
452 Ellis St
Augusta, GA 30901
Yes 64684 Yes Yes Yes Yes
RFP Opening
RFP Item #19-241 On Call Professional Services for Engineering and
Field Design, Small to Medium Scale Maintenance Task Design, Regulatory
Periodic Inspection Compliance and Structural Inspections & Investigations
for Augusta, GA - Engineering Department
RFP Date: Friday, June 21, 2019 @ 11:00 a.m.
Total Number Specifications Mailed Out: 9
Total Number Specifications Download (Demandstar):
Total Electronic Notifications (Demandstar):
Mandatory Pre-Proposal Conference Attendees: 14
Total packages submitted: 5
Total Noncompliant: 0
Page 1 of 1
Attachment number 1 \nPage 1 of 4
Item # 6
RFP 19-241 On-Call Engineering and Field Design
Median Fee Proposal
Page 1 of 2
Request for Proposals
RFP Item #19-241
On-Call Professional Services for Engineering and Field Design, Small to Medium
Scale Maintenance Task Design, Regulatory Periodic Inspection Compliance and
Structural Inspections & Investigations
For
Augusta, Georgia – Augusta Engineering Department
Thanks for doing business with us . . .
Geri A. Sams, Procurement Director
535 Telfair Street, Room 605
Augusta, Georgia 30901
Rev. 8/11/2016
Attachment number 1 \nPage 2 of 4
Item # 6
RFP 19-241 On-Call Engineering and Field Design
Median Fee Proposal
Page 2 of 2
RFP 19-241 - Proposed Fee Form
On-Call Professinal Services For Engineering & Field Design, Small to Medium Scale
Maintenance Task Design, Regulatory Periodic Inspection Compliance, and Structural
Inspections & Investigations
Median Fee
Item Description Unit Unit
No Rate i
1 Principal / Team Lead HR 205
2 Project Manager / Project Manager HR 175
3 Senior Engineer, P.E. HR 165
4 Staff / Design Engineer HR 100
5 QA/QC Engineer HR 160
6 Survey Crew - (three man Crew including PLS) day * 1245
7 Structural Engineer, P.E. / C.E.
HR
** 185
4 Traffic Engineer, POTE
HR
** 170
5 Administrator Assistant / Admin Support HR 55
* assume 8 work-hours Total: 1215
** For firms providing Services in Structural/Bridge and Traffic Enginering peciality Area
i) Hourly rate include direct expense cost (such as vehicle, phone, per diem,lodging,etc). There will be no
separate pay item for these and other incidental items specific scope of services for a respective project
We agree to accept the proposed median fees as stated above:
COMPANY: ____________________________________________________________
PRINT NAME: __________________________________________________________
SIGNATURE: ___________________________________________________________
DATE: _____________________________
Attachment number 1 \nPage 3 of 4
Item # 6
Attachment number 1 \nPage 4 of 4
Item # 6
Request for Proposal
Request for Proposals will be received at this office until Friday, June 21, 2019 @ 11:00 a.m. for furnishing:
RFP Item #19-241 On Call Professional Services for Engineering and Field Design, Small to Medium Scale
Maintenance Task Design, Regulatory Periodic Inspection Compliance and Structural
Inspections & Investigations for Augusta, GA – Engineering Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room
605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, June 7, 2019 @ 5:00
P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract
with the successful bidder(s).
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the request for proposal
including, but not limited to, the number of copies needed, the timing of the submission, the required financial
data, and any other requirements designated by the Procurement Department are considered material
conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or
modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark
RFP number on the outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle May 16, 23, 30, June 6, 2019
Metro Courier May 16, 2019
Attachment number 2 \nPage 1 of 1
Item # 6
ZEL Engineers
435 Telfair St
Augusta, GA 30901
Infrastructure Management Systems
1557 Broad St
Augusta, GA 30904
MORELAND ALTOBELLI
2450 COMMERCE AVENUE
SUITE 100
DULUTH, GA 30096-8910
Hussey Gay Bell
2160 Satellite Blvd., Suite 250
Duluth, GA 30097
Cranston Engineering
452 Ellis St
Augusta, GA 30901
ZEL Engineers
435 Telfair St
Augusta, GA 30901
Infrastructure Management Systems
1557 Broad St
Augusta, GA 30904
MORELAND ALTOBELLI
2450 COMMERCE AVENUE
SUITE 100
DULUTH, GA 30096-8910
Hussey Gay Bell
2160 Satellite Blvd., Suite 250
Duluth, GA 30097
Cranston Engineering
452 Ellis St
Augusta, GA 30901
Evaluation Criteria Ranking Points
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested information as
required per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS
2. Qualifications & Experience (0-5)10 3.0 5.0 5.0 5.0 4.0 30 50 50 50 40
3. Organization & Approach (0-5)10 3.0 5.0 5.0 4.0 3.5 30 50 50 40 35
4. Scope of Services
a. Prime firm must be experienced consulting firm providing
similar services as requested under this RFP as one of the
primary area of specialization.
b. Firms experience, capabilities and other qualifications for this
project in reference to on-call engineering services.
c. Firms organizational and management approach
d. Experience Subcontractors or team members and working
relationship.
e. Resources necessary to accomplish the purpose of the project.
(0-5)30 3.0 5.0 4.8 3.8 3.5 90 150 142.5 112.5 105
5. Workload (0-5)5 5.0 5.0 5.0 5.0 5.0 25 25 25 25 25
6. References (0-5)5 5.0 5.0 5.0 5.0 5.0 25 25 25 25 25
Within Richmond County 5 10 5 5 5 50 50 0 0 50
Within CSRA 5 6 0 0 0 0 0
Within Georgia 5 4 5 5 0 0 20 20 0
Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0 0 0 0 0
All Others 5 1 0 0 0 0 0
24.0 30.0 29.8 27.8 26.0 250 350 312.5 272.5 280
8. Presentation by Team (0-5)10 0 0 0 0 0
9. Q&A Response to Panel Questions (0-5)5 0 0 0 0 0
Lowest Fees 5 10 5 0 0 50 0 0
Second 5 6 5 30 0 0 0 0
Third 5 4 5 0 0 0 20 0
Forth 5 2 5 0 10 0 0 0
Fifth 5 1 5 0 0 0 0 5
Total Phase 2 - (Total Maximum Ranking 10 -
Maximum Weighted Total Possible 75) 5 5 5 5 5 0 0 0 0 0
29.0 35.0 34.8 32.8 31.0 250 350 312.5 272.5 280
RFP Opening - RFP Item #19-241
On Call Professional Services for Engineering and Field Design,
Small to Medium Scale Maintenance Task Design, Regulatory Periodic Inspection Compliance and Structural Inspections & Investigations
for Augusta, GA - Engineering Department
RFP Evaluation Meeting: Thursday, July 25, 2019 @ 4:00 p.m.
Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be
Vendors
Phase 1 Total - (Total Maximum Ranking 30 -
Maximum Weighted Total Possible 350)
Phase 1
Weighted ScoresWeighted Scores Weighted ScoresWeighted Scores
Ranking of 0-5 (Enter a number value between 0 and 5)
Scale 0 (Low) to 5 (High)
7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only)
Weighted Scores
Procurement DepartmentRepresentative:______Nancy Williams___________________________________
Procurement Department Completion Date: ___________7/25/19_____________
Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award)
Internal Use Only
Total Cumulative Score
(Maximum point is 500)
Evaluator: _____Cumulative___________________ Date: 7/25/19 __
10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only)
Attachment number 3 \nPage 1 of 1
Item # 6
Attachment number 4 \nPage 1 of 3
Item # 6
Attachment number 4 \nPage 2 of 3
Item # 6
Attachment number 4 \nPage 3 of 3
Item # 6
Attachment number 5 \nPage 1 of 3
Item # 6
Attachment number 5 \nPage 2 of 3
Item # 6
Attachment number 5 \nPage 3 of 3
Item # 6
Attachment number 6 \nPage 1 of 1
Item # 6
Engineering Services Committee Meeting
11/12/2019 1:10 PM
Professional Services for Preparation of a Risk and Resilience Assessment
Department:Utilities
Presenter:Tom Wiedmeier
Caption:Motion to award RFQ #19-282, Professional Services for the
Preparation of a Risk and Resilience Assessment to HDR
Engineering, Inc. in the amount of $249,680.
Background:The America’s Water Infrastructure Act of 2018 requires
community water systems to complete and certify Risk and
Resilience Assessments of systems serving a population of more
than 100,000 prior to March 31st, 2020 and an Emergency
Response Plan prior to September 30, 2020. The first phase of
this project will be to provide the Risk and Resilience
Assessment. At a later date, a second phase will be negotiated
with the selected firm to provide the Emergency Response Plan.
Analysis:AUD solicited statements of qualifications for firms to provide
professional services to develop a Risk and Resilience
Assessment. We sought firms with specific expertise preforming
similar work for community water systems of similar size. HDR
Engineering, Inc. was deemed the highest qualified firm of the
five submitter.
Financial Impact:We have reviewed the proposal from HDR Engineering, Inc. and
find it to be reasonable and within budget. Funding in the
amount of $249,680 is available from accounts: G/L 507043490-
5212999 - J/L 81900060-5212999
Alternatives:No alternatives are suggested.
Recommendation:We recommend that the agreement with HDR be approved so
that AUD can meet the federally mandated requirements to
complete a Risk and Resiliency Assessment and certify
completion to the EPA by March 31st of 2020.Cover Memo
Item # 7
Funds are
Available in the
Following
Accounts:
Funds are available in the following accounts: G/L 507043490-
5212999 - J/L 81900060-5212999
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
America’s Water Infrastructure Act of 2018 (AWIA)
Requirements for Risk and Resilience Assessments
Required Risk & Resilience Assessment Considerations
• Risks to the system from malevolent acts and natural hazards
• Resilience of system components
• Monitoring practices
• Financial Infrastructure of the utility
• Use, storage, or handling of various chemicals
• Operation and maintenance
• Evaluation of capital and operational needs for risk and resilience management
System Components to be Considered
• Pipes
• Constructed conveyances
• Physical barriers
• Source water
• Raw water collection and intake
• Pretreatment
• Treatment
• Storage and distribution facilities
• Electronic, computer, and other automated systems
Required Emergency Response Plan Considerations
• Strategies and resources to improve the resilience of the system, including the
physical security and cybersecurity of the system
• Plans and procedures that can be implemented, and identification of equipment that
can be utilized, in the event of a malevolent act or natural hazard that threatens the
ability of the community water system to deliver safe drinking water
• Actions, procedures, and equipment which can obviate or significantly lessen the
impact of a malevolent act or natural hazard on the public health and the safety and
supply of drinking water provided to communities and individuals, including the
development of alternative source water options, relocation of water intakes, and
construction of flood protection barriers
• Strategies that can be used to aid in the detection of malevolent acts or natural
hazards that threaten the security or resilience of the system
Attachment number 1 \nPage 1 of 2
Item # 7
Required Coordination
Community water systems shall, to the extent possible, coordinate with existing local
emergency planning committees established pursuant to the Emergency Planning and
Community Right-To-Know Act of 1986 (42 U.S.C. 11001 et seq.) when preparing or
revising an assessment or emergency response plan under this section.
Protection from Disclosure
No community water system shall be required under State or local law to provide an assessment to any State, regional, or local governmental entity or to anyone. Check with State law for exemptions of the RRA and ERP from disclosure as critical infrastructure information.
AWIA Deadlines for Compliance
Systems are required to review and update the RRA and ERP at least once every 5
years after the applicable deadline for submission of its certification.
Attachment number 1 \nPage 2 of 2
Item # 7
Request for Proposal
Request for Proposals will be received at this office until Friday, October 4, 2019 @ 11:00 a.m. for furnishing:
RFP Item #19-282 Preparation of a Risk and Resilience Assessment – Augusta, GA – Utilities Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, September 20, 2019 @
5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract
with the successful bidder(s).
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are
not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the
envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 29, September 5, 12, 19, 2019
Metro Courier August 29, 2019
Attachment number 2 \nPage 1 of 1
Item # 7
OFFICIAL
VENDORS Attachment
"B"E-Verify #Addendum
1
SAVE
Form Original 7 Copies Fee
Proposal
Jacobs Engineering Group
10 Tenth Street, Suite 7000
Atlanta, GA 30309
Yes 11557 Yes Yes Yes Yes Yes
Dragoon Security Group
115 Hilton Run Court
Chapin, SC 29036
Yes 1454738 Yes Yes Yes Yes Yes
HDR
1100 Peachtree Street NE
Atlanta, GA 30309
Yes 42021 Yes Yes Yes Yes Yes
Witt Obriens LLC
818 Town & Country Blvd.,
Sutie 200
Houston, TX 77024
Yes 369335 Yes Yes Yes Yes Yes
AAARC Consultants, LLC
4751 Best Road, Suite 4810
College Park, GA 30337
Yes 1455467 Yes Yes Yes Yes Yes
RFP Opening
RFP Item #19-282 Preparation of a Risk and Resilience Assessment
for Augusta, Georgia-Utilities Department
RFP Date: Friday, October 4, 2019 @ 11:00 a.m.
Total Number Specifications Mailed Out: 64
Total Number Specifications Download (Demandstar): 6
Total Electronic Notifications (Demandstar): 259
Georgia Procurement Registry: 40
Mandatory Pre-Proposal/Telephone Conference Attendees: NA
Total packages submitted: 5
Total Noncompliant: 0
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 7
Jacobs Engineering Group
10 Tenth Street, Suite 7000
Atlanta, GA 30309
Dragoon Security Group
115 Hilton Run Court
Chapin, SC 29036
HDR
1100 Peachtree Street NE
Atlanta, GA 30309
Witt Obriens LLC
818 Town & Country Blvd., Sutie 200
Houston, TX 77024
AAARC Consultants, LLC
4751 Best Road, Suite 4810
College Park, GA 30337
Jacobs Engineering Group
10 Tenth Street, Suite 7000
Atlanta, GA 30309
Dragoon Security Group
115 Hilton Run Court
Chapin, SC 29036
HDR
1100 Peachtree Street NE
Atlanta, GA 30309
Witt Obriens LLC
818 Town & Country Blvd., Sutie 200
Houston, TX 77024
AAARC Consultants, LLC
4751 Best Road, Suite 4810
College Park, GA 30337
Evaluation Criteria Ranking Points
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested information as
required per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail
Jacobs Engineering Group
10 Tenth Street, Suite 7000
Atlanta, GA 30309
Dragoon Security Group
115 Hilton Run Court
Chapin, SC 29036
HDR
1100 Peachtree Street NE
Atlanta, GA 30309
Witt Obriens LLC
818 Town & Country Blvd., Sutie 200
Houston, TX 77024
AAARC Consultants, LLC
4751 Best Road, Suite 4810
College Park, GA 30337
PASS PASS PASS PASS PASS
2. Qualifications & Experience (0-5)20 4.5 1.5 5.0 2.5 3.3 90.0 30.0 100.0 50.0 65.0
3. Organization & Approach (0-5)15 3.8 2.5 5.0 2.8 3.5 56.3 37.5 75.0 41.3 52.5
4. Scope of Services
• Water System Risk and Resilience Assessment
• Wastewater System Risk and Resilience Assessment
(0-5)15 4.3 2.0 5.0 3.0 3.8 63.8 30.0 75.0 45.0 56.3
5. Workload (0-5)10 5.0 2.0 5.0 5.0 5.0 50.0 20.0 50.0 50.0 50.0
6. References (0-5)5 5.0 0.0 5.0 2.0 2.3 25.0 0.0 25.0 10.0 11.3
Within Richmond County 5 10 0 0 0 0 0
Within CSRA 5 6 0 0 0 0 0
Within Georgia 5 4 5 5 5 20 0 20 0 20
Within SE United States (includes AL, TN, NC, SC, FL) 5 2 5 0 10 0 0 0
All Others 5 1 5 0 0 0 5 0
27.5 13.0 30.0 20.3 22.8 305.0 127.5 345.0 201.3 255.0
8. Presentation by Team (0-5)10 0 0 0 0 0
9. Q&A Response to Panel Questions (0-5)5 0 0 0 0 0
Lowest Fees 5 10 5 0 0 50 0 0
Second 5 6 5 30 0 0 0 0
Third 5 4 0 0 0 0 0
Forth 5 2 0 0 0 0 0
Fifth 5 1 0 0 0 0 0
Total Phase 2 - (Total Maximum Ranking 10 -
Maximum Weighted Total Possible 75) 5 0 5 0 0 30 0 50 0 0
32.5 13.0 35.0 20.3 22.8 335.0 127.5 395.0 201.3 255.0
RFP Item #19-282 Preparation of a Risk and Resilience Assessment
for Augusta, Georgia-Utilities Department
RFP Evaluation Meeting: Monday, October 14, 2019 @ 3:00 p.m.
Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be
Vendors
Phase 1 Total - (Total Maximum Ranking 30 -
Maximum Weighted Total Possible 375)
Phase 1
Weighted ScoresWeighted Scores Weighted ScoresWeighted Scores
Ranking of 0-5 (Enter a number value between 0 and 5)
Scale 0 (Low) to 5 (High)
7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only)
Weighted Scores
Procurement DepartmentRepresentative:_____Nancy Williams____________________________________
Procurement Department Completion Date: ____10/14/19____________________
Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award)
Internal Use Only
Total Cumulative Score
(Maximum point is 500)
Evaluator: ___Cumulative_________________________ Date: __10/14/19
10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only)
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Engineering Services Committee Meeting
11/12/2019 1:10 PM
Street Light Fee
Department:
Presenter:Commissioner Bobby Williams
Caption:Discuss Street Light Fee. (Requested by Commissioner Bobby
Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 8
Engineering Services Committee Meeting
11/12/2019 1:10 PM
Street Light Installation for Walton Way between 15th Street and D’Antignac St
Department:Engineering
Presenter:
Caption:Approve the installation of 46 street lights along Walton Way
between 15th Street and D’Antignac Street with an annual cost
of $27,600.00. Funding is available for construction in 2019
Capital Outlay Funds budget account #272041610-54.14410,
and annual maintenance and power is available through Street
Lighting Fund #276041610-53.12310.
Background:Georgia Power Company will install 46 street lights on Walton
Way between 15th Street and D’Antignac Street. The upfront
cost to install the street light system will be $285,000.00. The
yearly cost to operate and maintain the system will be
$27,600.00 which will be paid for by the street lighting fund.
The adjacent properties are zoned commercial and already pay a
flat fee of $105 annually.
Analysis:The cost proposal was received by Georgia Power on October 3,
2019 in the amount of: Contractor Bid Georgia Power
$285,000.00 upfront $2,300.00 monthly
Financial Impact:Adequate funds are available for installation and monthly
maintenance and power costs.
Alternatives:1) Approve installation of street light system along Walton Way.
2) Do not approve.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
272041610-54.14410 and 276041610-53.12310 Cover Memo
Item # 9
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
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