HomeMy WebLinkAbout2018-10-30 Meeting AgendaEngineering Services Committee
Meeting
Commission Chamber- 10/30/2018- 1:20 PM
ENGINEERING SERVICES
1.Motion to authorize condemnation to acquire title of a portion of
property for permanent easement and temporary construction
easement (Parcel 153-0-018-00-0) 4230 Windsor Spring Road.
Attachments
2.Motion to authorize condemnation to acquire title of a portion of
property for permanent easement and temporary easement
(Parcel 166-0-023-00-0) 4252 Windsor Spring Road.
Attachments
3.Approve and adopt the ordinance to establish the Keep Augusta
Beautiful Commission; Article 7, Sections 1-4-95 to 1-4-102 of
the Augusta Code; and waive the second reading.
Attachments
4.Approve authorization for the Environmental Services
Department to draft a revision to Section 4-2-6 – Fees for use of
Augusta-Richmond County Solid Waste Landfill and to bring the
draft back to the Engineering Services Committee for review.
Attachments
5.Consider award of Bid #18-295 to Blair Construction, Inc. to
construct the Fort Gordon Cyber CoE Campus Sanitary Sewer
Extension under the Task Order Program for Infrastructure RFQ
#16-178 in the amount of $2,403,595.50.
Attachments
6.Motion to approve the minutes of the Engineering Services
Committee held on October 9, 2018.Attachments
7.Ms. Francine McCoy regarding the paving of Bussey Road.Attachments
8.Motion to approve contracting with Cavanaugh & Associates,
P.A. to provide Professional Services consulting engineering Attachments
services for the Utilities Department’s Water Loss Program and
Audit.
www.augustaga.gov
Engineering Services Committee Meeting
10/30/2018 1:20 PM
Acquisition of permanent easement and temporary construction easement to Richmond County,
Georgia from Gloria J. Anderson. {4230 Windsor Spring Rd
Department:Engineering Services
Presenter:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for permanent easement and temporary construction
easement (Parcel 153-0-018-00-0) 4230 Windsor Spring Road.
Background:The City has been unable to reach an agreement with the
property owner and therefore seeks to acquire title through
condemnation. In order to proceed and avoid further project
delays, it is necessary to condemn a portion of subject property.
The required property consists of 3,485 square feet of permanent
easement and 5,002 square feet of temporary construction
easement. The appraised value is $449.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 514043490-5411120 J/L 81500100-5411120
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Finance.
Law.
Administrator.
Clerk of Commission
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Item # 1
Attachment number 1 \nPage 1 of 1
Item # 1
Attachment number 2 \nPage 1 of 1
Item # 1
Engineering Services Committee Meeting
10/30/2018 1:20 PM
Acquisition of permanent easement to Richmond County, Georgia from Patricia Ann Scott.
Department:Engineering Services
Presenter:Law Department
Caption:Motion to authorize condemnation to acquire title of a portion of
property for permanent easement and temporary easement
(Parcel 166-0-023-00-0) 4252 Windsor Spring Road.
Background:The City has been unable to reach an agreement with the
property owner and therefore seeks to acquire title through
condemnation. In order to proceed and avoid further project
delays, it is necessary to condemn a portion of subject property.
The required property consists of 200 square feet of permanent
easement. The appraised value is $200.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 514043490-5411120 J/L 81500100-5411120
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 2
Administrator.
Clerk of Commission
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Item # 2
Attachment number 1 \nPage 1 of 1
Item # 2
Attachment number 2 \nPage 1 of 1
Item # 2
Engineering Services Committee Meeting
10/30/2018 1:20 PM
Approve and adopt the ordinance to establish the Keep Augusta Beautiful Commission; Article 7,
Sections 1-4-95 to 1-4-102 of the Augusta Code; and waive the second reading.
Department:Environmental Services
Presenter:Lori Videtto, Edkesha Anderson
Caption:Approve and adopt the ordinance to establish the Keep Augusta
Beautiful Commission; Article 7, Sections 1-4-95 to 1-4-102 of
the Augusta Code; and waive the second reading.
Background:Keep Augusta Beautiful was started by the Environmental
Services Department, after Commission approval, with defined
efforts to educate the public on litter prevention and recycling,
create opportunities for beautification, develop partnerships, and
coordinate public outreach. Keep Augusta Beautiful is seeking
affiliation with Keep America Beautiful, the national
organization on litter prevention, recycling, and
beautification. Keep America Beautiful’s expertise in
community improvement includes proven programs to address
litter prevention, beautification, and waste reduction and
recycling in our community; and would be an overall benefit to
Augusta. One of the key requirements for affiliation with Keep
America Beautiful is to formally establish the governing
documents including ordinances, an Executive Board, staffing,
and By-Laws. Keep Augusta Beautiful received Commission
approval to work on city ordinances that will create the Keep
Augusta Beautiful Commission. This item is requesting
approval for the attached ordinance.
Analysis:The ordinance is designed to establish and set the membership
requirements of the Executive Board, the purpose of the
Advisory Group, Duties of the Program Manager, general
responsibilities of each, and Financial Powers of the
organization. The Executive Board will be made up of between
nine and 12 members, with representatives from each
Commission District, Board of Education, local business, non-
profit organization, and government agencies. One person may
represent more than one group. Each member will serve a 2-year
term and may serve no more than 3 successive terms. Once the
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Item # 3
board is established, they will choose a chairperson, secretary,
and vice-chairman. The Board will provide recommendations for
programs, initiatives, address issues, and insure the KAB group
meets or exceeds the requirements of Keep America Beautiful.
The Program Manager serves as a member of the Board, but also
serves to complete the day to day mission of the KAB office.
This position sits within the Environmental Services
Department, with oversight by the Director. An Advisory Group
is also established to seek input from the community members.
KAB and ESD recognize that community support and input is
vital to the growth of the organization and its initiatives.
Financial Impact:There is no financial impact to the adoption of the Ordinance.
Alternatives:1. Do not approve and request the Department to make
additional changes to the content of the ordinance. 2. Request
the Department return for a second reading.
Recommendation:Approve the ordinance as written, and waive the second reading.
Funds are
Available in the
Following
Accounts:
None required.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
2018 1
ORDINANCE NO. ____________________
AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE, TITLE ONE,
CHAPTER FOUR, ARTICLE SEVEN, BY ADDING NEW SECTIONS TO BE
DESIGNATED SECTIONS 1-4-95 THROUGH 1-4-102; TO RE-ESTABLISH THE
AUGUSTA-RICHMOND COUNTY BEAUTIFICATION-CLEAN COMMUNITY
COMMISSION AS KEEP AUGUSTA BEAUTIFUL; TO CREATE MEMBERSHIP
GUIDELINES, ESTABLISH DUTIES AND RESPONSIBILITIES, AND BY-LAWS FOR
KEEP AUGUSTA BEAUTIFUL; TO REPEAL ALL CODE SECTIONS AND ORDINANCES
AND PARTS OF CODE SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO
PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES.
THE AUGUSTA, GEORGIA COMMISSION ordains as follows:
SECTION 1. AUGUSTA, GA CODE, Title 1, Chapter 4, Article 7, as set forth in the
AUGUSTA, GA CODE, re-adopted July 10, 2007, is hereby amended by striking this section in
its entirety as set forth in “Exhibit A” hereto.
SECTION 2. AUGUSTA, GA CODE, Title 1, Chapter 4, Article 7, is hereby amended to add
new sections to be designated Sections 1-4-95 through 1-4-102 as set forth in “Exhibit B”
hereto.
SECTION 3. This ordinance shall be effective immediately after its adoption in accordance
with applicable laws.
SECTION 4. All ordinances, parts of ordinances, policies, and procedures concerning
events held on public property in conflict herewith are hereby repealed.
Adopted this _____ day of__________, 2018.
___________________________
Hardie Davis, Jr.
As its Mayor
Attest:
______________________________
Lena J. Bonner, Clerk of Commission
Seal:
Attachment number 1 \nPage 1 of 7
Item # 3
2018 2
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing
Ordinance was duly adopted by the Augusta, Georgia Commission on November 4, 2014 and that
such Ordinance has not been modified or rescinded as the date hereof and the undersigned further
certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the
foregoing meeting(s).
________________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle
DATE: __________________________
Attachment number 1 \nPage 2 of 7
Item # 3
2018 3
Exhibit A
STRIKE:
SECS. 1-4-95—1-4-102. RESERVED.
Attachment number 1 \nPage 3 of 7
Item # 3
2018 4
Exhibit B
ADD NEW:
ARTICLE 7. AUGUSTA-RICHMOND COUNTY BEAUTIFICATION-CLEAN COMMUNITY
COMMISSION
Secs. 1-4-95 Created; Purpose; Name
The Augusta-Richmond County Beautification-Clean Community Commission shall hereinafter be referred to
as the Keep Augusta Beautiful Commission (cited as Keep Augusta Beautiful). A Keep Augusta Beautiful
Commission is hereby created for the purpose of advising the Augusta, Georgia Commission in establishing
an Augusta-wide policy for decreasing the amount of litter in Augusta, providing beautification opportunities
for citizens, and educating the public on recycling and its benefits.
Secs. 1-4-96 Membership
The Keep Augusta Beautiful Commission provided for herein shall be comprised of a total of nine (9) but no more
than twelve (12) members. One (1) member will be a non-voting position filled by the Program Manager/Executive
Director. The remaining eight (8) to eleven (11) members will be selected and filled based on the following criteria:
1. One member shall be from the Board Of Education/Richmond County School System
2. One Member shall be from eight (8) of the Augusta Commission Districts
3. At least one (1) member will represent local businesses/nonprofits.
4. At least one (1) member will represent government agencies.
Member composition may overlap in the above mentioned criteria and must be made up of those representing
businesses and professional groups, trade unions, education groups, civic clubs, government agencies, and the general
public. The Keep Augusta Beautiful Commission shall operate under the purview of the Augusta Environmental
Services Department.
The Keep Augusta Beautiful Commission shall function as the Executive Board of Keep Augusta Beautiful. The
Mayor shall be an ex officio member of the Keep Augusta Beautiful Commission.
Secs. 1-4-96-1 Advisory Group
All citizens have the opportunity to provide feedback and seek answers to their questions through the use of the
Advisory Group meetings. All concerns presented during the Advisory Group meeting will be taken back to the
Executive Board for consideration. The Advisory Group does not direct the Executive Board or Keep Augusta
Beautiful.
Secs. 1-4-97 Length of Term
Attachment number 1 \nPage 4 of 7
Item # 3
2018 5
Executive Board members shall serve no more than three (3) successive terms. Each term to last no more than
2 years.
Secs. 1-4-98 Duties of the Program Manager/Executive Director
That the Program Manager/Executive Director of Keep Augusta Beautiful shall be the non-voting member of
the Executive Board. The Program Manager/Executive Director shall be custodian of all minutes and records
of Keep Augusta Beautiful and perform such other duties as the Executive Board may deem necessary and
consistent with both the responsibilities of the Keep Augusta Beautiful Commission and his/her
responsibilities to Augusta, Georgia through the Augusta Environmental Services Department Director.
Secs. 1-4-99 Officers; Meetings; Quorums
(a) Those five (5) but no more than seven (7) members of the Keep Augusta Beautiful Commission shall
constitute a quorum for the conduct of business. The members of the Keep Augusta Beautiful
Commission shall regularly attend meetings and shall serve without compensation except for
reimbursement of authorized expenses attendant to the performance of their duties.
(b) The Keep Augusta Beautiful Commission shall hold an organizational meeting at least once per year
and shall elect a Chairman, Vice-Chairman, and Secretary from among its members before
proceeding to any other matters of business. The Keep Augusta Beautiful Commission shall meet
regularly and shall designate the time and place of its meetings. Newly-appointed members shall be
installed at the first regular meeting after their selection.
(c) The Keep Augusta Beautiful Commission shall adopt its own bylaws and rules of procedure and keep
a record of its proceedings in accordance with the provisions of the Augusta, Georgia Code of
Ordinances and the Augusta, Georgia Consolidation Act. The secretary of the Keep Augusta
Beautiful Commission shall take minutes of all meetings of the Keep Augusta Beautiful Commission
and keep records of all regularly scheduled meetings and other pertinent actions or proceedings. In
the event that the Keep Augusta Beautiful Commission Secretary is unavailable, the Keep Augusta Beautiful
Administrative Assistant will take the minutes.
(d) Every other month a report shall be submitted to the Keep Augusta Beautiful Commission showing
the cumulative attendance of each member with notation of members who have been absent from
three (3) consecutive meetings.
Secs. 1-4-100 Responsibilities
The Keep Augusta Beautiful Commission shall recommend policies related to community improvement with
a focus in the areas of litter prevention, beautification, and waste reduction and recycling to the Augusta,
Attachment number 1 \nPage 5 of 7
Item # 3
2018 6
Georgia Commission so all Augusta activities might follow a common purpose. The Keep Augusta Beautiful
Commission shall have the following responsibilities:
1. Develop Augusta-wide refuse and environmental policy plan(s);
2. Evaluate Augusta actions in light of that policy;
3. Determine and recommend, to the Augusta, Georgia Commission, management and program priorities on a
Augusta-wide basis;
4. Recommend enforcement and additional program alternatives;
5. Monitor Augusta performance from data collected and examined under the Keep America Beautiful,
Inc. Affiliate System guidelines and make an annual report to the Augusta, Georgia Commission; and
6. Carry out such other related tasks as the Augusta, Georgia Commission may designate.
To accomplish these responsibilities the Keep Augusta Beautiful Commission shall establish sub-committees such as,
but not limited to, the areas of Business and Industry, Communications, Education, Finance/Fundraising, and
Cleanup.
A Keep Augusta Beautiful Commission member will chair each sub-committee with an unspecified number
of community volunteers chosen by the Keep Augusta Beautiful Commission as working sub-committee
members.
Secs. 1-4-101 Financial Powers limited
Augusta, Georgia, within the budgetary appropriation process, shall furnish office space, supplies, telephone, postage,
and secretarial support for the Program Manager/Executive Director. Augusta, Georgia, within the Augusta, Georgia
Commission-imposed budgetary restraints, shall also supply additional funds for Keep Augusta Beautiful Commission
activities involving travel or training for the Program Manager/Executive Director and staff, as needed, upon approval of
the Environmental Services Department Director.
Augusta, Georgia, within the budgetary appropriation process, shall pay the Program Manager’s/Executive
Director's salary. Such salary and other expenses, whether specifically enumerated in the preceding
paragraph or not, may be paid from donations when received by Augusta from the general public, business,
industry, foundations and other sources for the purposes embraced by the scope of the Keep Augusta
Beautiful Commission's purpose and responsibilities, administered in accordance with standard Augusta,
Georgia policy and practice governed by statutes, the consolidation act, and ordinances.
The Keep Augusta Commission shall not have the power to financially obligate Augusta, Georgia without
prior approval of the Executive Board, Augusta Director of Environmental Services Department, and the
Augusta, Georgia Commission.
Secs. 1-4-101-1 Funding
Attachment number 1 \nPage 6 of 7
Item # 3
2018 7
The Keep Augusta Beautiful Commission shall submit budget requests annually in a manner prescribed by
the Augusta Director of Environmental Services Department, as established by ordinance or regulation of
Augusta, Georgia. The annual budget requests of Keep Augusta Beautiful are subject to approval by the
Augusta Director of Environmental Services Department and the Augusta, Georgia Commission.
Keep Augusta Beautiful may make application to state, federal, or private funds and grants and may use any
funds so received in the performance of duties and functions prescribed by this article. The Keep Augusta
Beautiful Commission shall not be authorized to make application for state, federal or private funds and
grants over $20,000.00 without prior official approval of the Augusta, Georgia Commission for a given grant ,
bequest or devise of real property, money or personal property to be applied, principal or income, for either
permanent or temporary use for commission purposes if the acceptance of any such gift, grant, bequest or
devise will subject Augusta to additional expense of any nature or obligation of any kind.
Secs. 1-4-102
That it is hereby declared to be the intention of the Augusta, Georgia Commission that the sections,
paragraphs, sentences, clauses and phrases of the Ordinance are severable, and if any phrase, clause, sentence,
paragraph or section of this Ordinance shall be declared unconstitutional or illegal by the valid judgment or
decree of any court of competent jurisdiction, such unconstitutionality or illegality shall not affect any of the
remaining phrases, clauses, sentences or paragraphs and sections of this Ordinance, since the same would
have been enacted by the Augusta, Georgia Commission without incorporation in this Ordinance of any such
unconstitutional or illegal phrase, clause, sentence, paragraph or section.
Attachment number 1 \nPage 7 of 7
Item # 3
Engineering Services Committee Meeting
10/30/2018 1:20 PM
Approve the Environmental Services Department to draft a revision to Section 4-2-6 – Fees for use of
Augusta-Richmond County Solid Waste Landfill.
Department:Environmental Services
Presenter:Lori Videtto
Caption:Approve authorization for the Environmental Services
Department to draft a revision to Section 4-2-6 – Fees for use of
Augusta-Richmond County Solid Waste Landfill and to bring
the draft back to the Engineering Services Committee for
review.
Background:The fees to use the Deans Bridge Road landfill are set in
Augusta Ordinance. Section 4-2-6 has not been updated in
approximately 12 years, and the ESD would like to take the
opportunity to review this section of the Code and propose an
updated rate structure for the use of the landfill. The current
rates are market-competitive; however in order to remain in
good financial status, to work to attract additional customers to
the facility, and to reflect current operations; minor updates are
requested at this time.
Analysis:The current rate structure can be viewed in the attachments.
What ESD is proposing at this time is to establish a separate rate
for clean Construction and Demolition debris; establish a rate for
the intake of commercial quantities of recyclables; and to
increase the minimum charge to $6. While these changes are
small, they do allow the landfill to remain competitive.
Currently C&D is charged at the same rate as garbage - $33.50
per ton; however, in reviewing rates charged at other landfill
facilities in the area; the rate charged for C&D is much lower.
Establishing a separate rate for C&D will allow Augusta to
market that rate and attract more customers. The current
customer who has clean construction debris will haul to the
closest facility with the lowest rate. This is not a large waste
stream for Augusta, but ESD wants to draw as many of those
customers to the facility as possible. Secondly, the recycling
markets have changed, and Augusta has received inquiries
regarding the intake of larger quantities of recyclable materials.
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Item # 4
At this time, the majority of what ESD handles is what is
collected by the contracted haulers and those items dropped off
at the recycle drop-off locations. However, there is additional
opportunity for Augusta to handle more recyclables; but ESD
would need to cover the operating cost in order to do so.
Establishing a rate for commercial quantities of recyclables
would, again, allow for additional revenue opportunities for the
landfill operations. Finally, ESD is proposing to add a term to
the Ordinance which would allow the Administrator to approve
negotiated rates for landfill disposal for defined projects. The
ESD does not want to be overlooked when large construction
projects are being undertaken in the area because we have no
flexibility on the disposal rates. These are designed to be short-
term, project-specific rates that would be negotiated and
documented.
Financial Impact:There is no financial impact at this time; and the proposed
adjustments will serve to attract additional customers.
Alternatives:1. Do not allow the work to proceed on the Ordinance
adjustment, and keep landfill operations stagnant. 2. Propose
additional changes to the rate structure in addition to those
mentioned above.
Recommendation:Allow ESD to work with the Law Department to draft an update
to this Section.
Funds are
Available in the
Following
Accounts:
No funds are needed at this time.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 3
Item # 4
Attachment number 1 \nPage 2 of 3
Item # 4
Attachment number 1 \nPage 3 of 3
Item # 4
Attachment number 2 \nPage 1 of 2
Item # 4
Attachment number 2 \nPage 2 of 2
Item # 4
Engineering Services Committee Meeting
10/30/2018 1:20 PM
Bid Item #18-295: Fort Gordon Cyber CoE Campus Sanitary Sewer Extension
Department:Utilities
Presenter:Tom Wiedmeier
Caption:Consider award of Bid #18-295 to Blair Construction, Inc. to
construct the Fort Gordon Cyber CoE Campus Sanitary Sewer
Extension under the Task Order Program for Infrastructure RFQ
#16-178 in the amount of $2,403,595.50.
Background:Augusta Utilities Department (AUD) is the contracted water,
sanitary sewer, and irrigation utility provider for Fort Gordon.
As the Cyber Center of Excellence, Fort Gordon is undergoing a
post-wide transformation with new construction and renovation
programs. One impact of Fort Gordon’s growth is the increase
in wastewater flow in the AUD managed sanitary sewer
collection system. This project will construct 12,000 feet of 8” to
24” sanitary sewer to serve the new Cyber CoE Campus
facilities with a new sanitary sewer trunk main from 8 th Avenue
down off post to AUD’s system at Butler Creek. This trunk
main will also accept flow from the planned Cross Basin Lift
Station to re-route Fort Gordon wastewater flow from the Spirit
Creek Basin to the Butler Creek Basin. Project construction
needs to proceed to meet AUD contract schedule commitments
with Fort Gordon. The project cost will be paid by Fort Gordon.
Analysis:Blair Construction, Inc. submitted an acceptable bid package and
was the lowest responsive bidder. The Utilities Department
reviewed the bid and found it to be fair and reasonable. We
recommend awarding this contract to Blair Construction, Inc.to
construct the Fort Gordon Cyber CoE Campus Sanitary Sewer
Extension.
Financial Impact:Funding is available in the amount of $2,403,595.50 under
account number 507043420-5425210 / 88880160-5425210.
Alternatives:No alternatives are recommended.
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Item # 5
Recommendation:We recommend award of the contract to Blair Construction, Inc.
in the amount of $2,403,595.50 to construct the Fort Gordon
Cyber CoE Campus Sanitary Sewer Extension.
Funds are
Available in the
Following
Accounts:
$2,403,595.50 from account 507043420-5425210 / 88880160-
5425210.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 1
Item # 5
Invitation to Bid
Sealed bids will be received at this office until Tuesday, September 18, 2018 @ 11:00 a.m. for furnishing:
Bid Item #18-295 Fort Gordon Cyber CoE Campus Sanitary Sewer Extension Project #FG-2017-11- Task Order – for
Augusta, GA - Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers
exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $100.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner
is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488)
beginning Wednesday, August 22, 2018. Bidders are cautioned that submitting a package without Procurement of a complete set
are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material
to the successful completion of the project.
A Mandatory Pre Proposal Conference will be held on Wednesday, August 29, 2018 @ 3:00 p.m. in the Procurement Department,
535 Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the
office of the Procurement Department by Friday, August 31, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be
received by mail or hand delivered.
No proposal may be withdrawn for a period of sixty (60) days after RFPs have been opened, pending the execution of contract with
the successful vendor. A 10% Bid Bond is required. A 100% performance bond and a 100% payment bond will be required for
award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Mailed to Pre-Qualified Task Order Vendors August 22, 2018
Revised: 2/19/2016
Attachment number 2 \nPage 1 of 1
Item # 5
OFFICIAL
VENDORS Attachment
"B"E-Verify SAVE Form Addendum 1 Bid Price
Compliance
Goal - 5%
Blair Construction Co.
P. O. Box 770
Evans, GA 30809
Yes 224004 Yes Yes $2,403,595.50 Yes
Beam’s Contracting
15030 Atomic Road
Beach Island, SC 29842
Yes 167300 Yes Yes $2,550,097.50 Yes
Total Number Specifications Mailed Out: 2
Total Number Specifications Download (Demandstar): NA
Total Electronic Notifications (Demandstar): NA
Mandatory Pre-Bid Attendees: 2
Total packages submitted: 2
Total Noncompliant: 0
Bid Opening Bid Item #18-295
Fort Gordon CoE Campus Sanitary Sewer
Extension Project #FG-2017-11 Task Order Program
For Augusta, Georgia-Utilities Department
Bid Date: Wednesday, September 26, 2018 @ 11:00 a.m.
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 5
Attachment number 4 \nPage 1 of 2
Item # 5
Attachment number 4 \nPage 2 of 2
Item # 5
Blair Construction Co. Inc.
P. O. Box 770
Evans, GA 30809
Beam’s Contracting
15030 Atomic Road
Beach Island, SC 29842
Tom Wiedmeier
Utilities Department
Stanley Aye
Utilities Department
Kelley Irving
Compliance
Steve Behrend
Utilities Department
Bid Item# 18-295
Fort Gordon Cyber CoE Campus
Sanitary Sewer Extension Project #FG-
2017-11-Task Order 16-178
for Augusta Utilities Department
Mailed Out Wed. 8/22/2018
Bid Item# 18-295
Fort Gordon Cyber CoE Campus
Sanitary Sewer Extension Project #FG-
2017-11-Task Order
for Augusta Utilities Department
Bid Due: TUE. 09/11/18 @ 11:00 A.M.
Attachment number 5 \nPage 1 of 1
Item # 5
Attachment number 6 \nPage 1 of 2
Item # 5
Attachment number 6 \nPage 2 of 2
Item # 5
Engineering Services Committee Meeting
10/30/2018 1:20 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Engineering Services
Committee held on October 9, 2018.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Engineering Services Committee Meeting Commission Chamber - 10l9l2}l}
ATTENDAI\CE:
Present: Hons. Fennoy, chairman; Hasan, vice chairman; Smith and
Frantom, members.
Absent: Hon. Hardy Davis, Jr., Mayor.
ENGINEERING SERVICES
1. Motion to authorize condemnation to acquire title of a portion of property for ltem
permanent easement and temporary construction easement (Parcel 166-0-023- Action:
03-0) 4252-D Windsor Spring Road. Approved
4_0.
2. Motion to authorize condemnation to acquire titte of a portion of property for Item
permanent easement and temporary easement (Parcel 166-0-023-04-0) 4252-E Action:
Windsor Spring Road. Approved
Motions
Motion
Type
Approve
Motions
Motion
Type
Approve
Motion Text Made By Seconded By
Motion toapprove. Commisioner Commissioner
Motion Passes Sean Frantom Grady Smith
Motion Text Made By Seconded By
Motion toapprove. Commisioner Commissioner
Motion Passes Sean Frantom Grady Smith
4-0.
Motion
Result
Passes
Motion
Result
Passes
3. Receive as information from AED the update on Stormwater Services for the
year 2018 Quarter 1 (Jan. - Mar) and Quarter 2 (Apr - May).
Attachment number 1 \nPage 1 of 6
Item # 6
Motions
Motion Motion Text'r'ype
Motion to approve
receiving this item as
Approve information. Mr.
Frantom out.
Motion Passes 3-0.
Made By
Made By Seconded By
Seconded By
seconded By Motion
Result
Commissioner Commissioner
Ben Hasan Grady Smith Passes
Motion
Result
Item
Action:
Approved
Item
Action:
Approved
4. Award Bid Item 18-197 for a Vibration Analysis Program in the amount of ltem
$83,731 to Control Southern, Inc. Action:
Approved
Motion Passes 4-0.
5. Approve and receive as information the maintenance and monitoring services Item
for the new Traffic Engineering ITS network in the amount of $75,000 funded Action:
thru SPLOST VI. Also receive as information GTS Solutions providing the Approved
required emergency services as determined by the Augusta Engineering
Department (AED).
Motions
Motion Motion Textrype
Motion to delete this
Delete item from the
agenda.
Motions
r#:'" Motion rext Made Bv
Commisioner Commissioner
Sean Frantom Grady Smith Passes
Motion
Result
Motion to
Approve ffi[":';asses !:#T[ffif 3:frI'#il' passes
4_0.
6. Motion to approve Engineering Services for ALID's Fort Gordon 15th Street
Collector Sanitary Sewer Project to W.R. Toole Engineers, Inc. in the amount
of $209,944.15.
Attachment number 1 \nPage 2 of 6
Item # 6
Motions
Y::*1" Motion Text Made By seconded By Motion
Type '''--- -" Result
Motion to
a .^.^-^_-^ approve. Commisioner CommissionerApprove Motion passes Sean Frantom Grady smith Passes
4-0.
7. Approve proposal from Goodwyn, Mills and Cawood, Inc. (GMC) to provide Item
engineering services for Utilities Department's Fort Gordon Cross Basin Lift Action:
Station and Force Main project in the amount of $344,000. Approved
Motions
Motion r - Motion- ----- Motion Text Made By Seconded By'I'YPe --- -" -------- -'' Result
Motion to
A .^.^..^--^ approve. Commisioner CommissionerApprove Motion passes Sean Frantom Grady Smith Passes
4_0.
8. Receive as information an update regarding the traffic issues along Gordon ltem
Hwy. between Dyess Parkway and Robinson Avenue, including the Action:
communities of Haynes Station, Sims Landing, and Willhaven Estates. Approved
Motions
Motion rr h Motioniil;- Motion Text Made By Seconded By i".ri,"
Motion to approve asking
the Administrator to
identifr a funding source
for the study of the traffic rt^_ _--:--:
Approve ffi:T;&'ii:;;;J ;:fffi;;f*' 3ffilXil.' passes
recommendation. Mr.
Frantom out.
Motion Passes 3-0.
9. Consider approving the Deed of Dedication and Maintenance Agreement from Item
KIR AugustalD44, LLC. Action:
Approved
Motions
Attachment number 1 \nPage 3 of 6
Item # 6
Motion Motion Text Made By Seconded By MotionType Result
Motion to
Approve ffiffi;asses s:#H"T,ffi 3:frI',#il.' passes
4_0.
10. Motion to approve the minutes of the Engineering Services Committee held Item
on September 25,2018. Action:
Approved
Motions
Motion Motion Text Made By seconded By Motion
Type rrr's! sJ uuuuu..vu ,J Result
Motion to
Approve ffiffi:hasses s:#Tffifi 3:f;I'#iil" passes
4-0.
11. Approve the procurement of Chemical Feed Pumps for Hightand Avenue Item
Water Treatment Plant to Tencarva in the amount of $51,845.00. Action:
Approved
Motions
Motion Motion Text Made By seconded By Motion
Type rYr.sv sJ ,wr''u'u'rr r-'J Result
Motion to
^ approve. Commisioner CommissionerApprove Motion passes Sean Frantom Grady Smith Passes
4-0.
12. Approve entering into Memorandum of Understanding (MOU) with two (2) Item
Educational Institutions (Savannah State University, GA and Augusta Action:
University, GA), Nonprofit Organization (Phinizy Center) to assist in Approved
activities that are designed for stream restoration in local waterbodies. Also
authorized Mayor to sign MOU as requested by the Augusta Engineering
Department.
Motions
Y:t1"' Motion Text Made By seconded By MotionrYPe - ---- -r Result
Approve Motion to commisioner commissioner passes
approve. Sean Frantom Grady Smith
Attachment number 1 \nPage 4 of 6
Item # 6
Motion Passes
4-0.
13. Approve the installation of thirteen streetlights on Copse Drive $85.00 per Item
year. This is also to approve a new lighting tax district for the 50 lots Action:
associated with the above road. Requested by AED (Traffic). Approved
14. Approve the installation of fourteen streetlights on Inverness Drive and Item
Bellingham Drive $85.00 per year. This is also to approve a new lighting tax Action:
district for the 53 lots associated with the above roads. Requested by AED Approved
(Traffic).
Motions
f#:" Motion rext Made Bv
Motion to
^ aDDrove.APProve rutotionpasses
4-0.
Motions
[,"J:"' Motion rext Made By
Seconded By Motion
Result
Commisioner Commissioner
Sean Frantom Grady Smith Passes
seconded By Motion
Result
Motion to
Approve ffiffi:hasses ff#T;f,ffi 3:*I',#il.' passes
4-0.
15. Authorize Addendum No I to CCI Contract Callers Inc. (CCD Master Item
Professional Services Agreement with Augusta Utilities Department (AUD), Action:and approve Augusta Engineering Department (AED) entering into Approved
Collection Services Agreement with the CCI for Stormwater Utility Fee
delinquent accounts collection as requested by AED.
Motions
Motion
- - ---- Motion Textrype
Motion to approve.
Approve ffi,,:T?T.T":*
3-0.
Seconded By H:X|I
Commissioner
wittiam Fennoy Passes
Made By
Commissioner
Ben Hasan
Attachment number 1 \nPage 5 of 6
Item # 6
16. Motion to approve entering into a Construction Contract Agreement with the ltem
Georgia Department of Transportation (GDOT) for the Wrightsboro Road Action:
Improvements (Marks Church Rd. to Augusta West Pkwy) Project (PI Approved
#015976) as requested by AED. Bid Item 18-127
Motions
X:11"' Motion Text Made By seconded By Motion
lype -'---- -" --------- -r Result
Motion to
Approve ffifiil"asses s:#Tl.,f,:T 3:ffi',#il.' passes
4-0.
www.ausustasa.sov
Attachment number 1 \nPage 6 of 6
Item # 6
Engineering Services Committee Meeting
10/30/2018 1:20 PM
Ms. Francine McCoy
Department:
Presenter:Ms. Francine McCoy
Caption:Ms. Francine McCoy regarding the paving of Bussey Road.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
Engineering Services Committee Meeting
10/30/2018 1:20 PM
Utilities Department Water Loss Program and Audit Review and Analysis
Department:Utilities
Presenter:Tom Wiedmeier
Caption:Motion to approve contracting with Cavanaugh & Associates,
P.A. to provide Professional Services consulting engineering
services for the Utilities Department’s Water Loss Program and
Audit.
Background:PROFESSIONAL SERVICES: The Georgia Water
Conservation Act requires that public water systems conduct
water loss audits and implement water efficiency and loss
detection programs beginning in 2012. Accordingly, Augusta
Utilities conducts a Water Loss Program and submits an annual
Water Audit to the Georgia Environmental Protection Division
(EPD). Cavanaugh & Associates, P.A. is a respected state and
national subject matter expert with extensive experience in
developing programs to address non-revenue water for water
utilities. Cavanuagh is a member of the Georgia Water Loss
Control Committee, which produced EPD’s Georgia Water
System Audits and Water Loss Control Manual. Cavanaugh
also contributed to AWWA Manual M36 Water Audits and Lost
Control Programs as a Technical Review Board Member and a
Contributor to the 4th Edition.
Analysis:Augusta Utilities proposes to utilize Cavanaugh’s expertise and
experience to perform third party testing, review and analysis to
improve our audit reporting and program processes.
Financial Impact:$67,500.00 funding is available from the following accounts:
506043110-5212999.
Alternatives:No alternatives are recommended.
Recommendation:Recommend approval to contract with Cavanaugh & Associates,
P.A. to provide consulting engineering services for the Utilities
Cover Memo
Item # 8
Department’s Water Loss Program and Audit for a fee of
$67,500.00.
Funds are
Available in the
Following
Accounts:
Funds are available in the following accounts: 506043110-
5212999.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Page 1 of 4
Cavanaugh & Associates, P.A. appreciates the opportunity to provide Expert Non-Revenue Water Services
for the project as referenced below:
Re: Augusta Utilities Non-Revenue Water – 2018/19 Program Review & Analysis
THIS AGREEMENT, made and entered into this day of , 2018, by and between Cavanaugh &
Associates, P.A., their successors or assigns, (hereinafter called “ENGINEER,” and Augusta Utilities (AU),
their successors or assigns, (hereinafter called “CLIENT”). Neither ENGINEER nor CLIENT shall assign this
agreement without the prior written consent of the other.
Scope of Services:
Part 1: Supply Meter Accuracy Testing & Supply Data Analysis
The last round of independent testing conducted was in 2015. Five of the 10 finished-water meters
were included in that testing, representing approximately 60% of total system input. Of the five
meters tested, two test locations did not produce reliable results, and it was recommended to
investigate new test locations.
Testing for this round is proposed to include the same five meters with their existing test locations.
If any of the test locations again yield unreliable results, Cavanaugh will provide specific
recommendation for alternative test location and/or test methods. Test methods to be utilized will
include a combination of insertion probe and volumetric displacement. AUD’s existing ultrasonic
meter may be deployed in tandem, if desired, and we will include that data in parallel with our
analysis for reference.
Query & compilation of raw SCADA production data to be performed for all 10 finished-water
meters. Analysis to be performed for data gaps and anomalies as integrity check for production data
recording & archival processes.
Part 2: Billing Data Analytics for Level 2 Validation of Billed & Unbilled Consumption
Export of raw billing data at account level, to validate integrity of both 1) the database itself, and 2)
the query process that is utilized to provide the monthly and annual consumption volumes.
Analytics will include eight (8) integrity checks, as follows:
1. Count of Accounts per Bill Cycle – A review of the total number of records for each
month/bill cycle to be conducted. This review provides insight into the completeness of the
export as well as identifies any potential issues related to missed billing of existing
customers.
2. Verification of Exclusion of Non-Potable Volumes – A utility’s billing software is often used
to store and bill volumes other than the potable volumes used in the water audit. These
volumes are often designated through a rate schedule, customer classification or other
identifier. In this review, any unique identifiers presented in the raw data are used to
confirm that only potable volumes were used in the water audit.
3. Duplicate Records – Prior to review of the exported account level data, a check for duplicate
records is performed. Often, the export will contain duplicate records where volumes are
duplicated in multiple rows of data.
Attachment number 1 \nPage 1 of 4
Item # 8
Page 2 of 4
4. Negative Consumption – Negative consumption within the database can be indicative of a
data archival issue. Many billing softwares maintain a separate database that stores the
original, uncorrected readings and usage from the adjusted database where adjustments
and corrections are archived. Other negative consumptions are legitimate as a utility may
use to correct an incorrect reading or overestimate in a previous period.
5. Monthly Consumption Outliers (High/Low) – A review of each account’s monthly
consumption pattern to be conducted and outliers to be flagged. Many outliers may be
legitimate, but should be examined by the utility. Higher consumption is to be expected in
the summer months and thus the filters used to determine high volume outliers are less
restrictive during those time periods.
6. Active Accounts with Zero Consumption for the Audit Period – An account in the database
that is active, but has zero consumption for the entire audit period could be indicative of a
meter issue or an account that is not active.
7. Consecutive Months of Zero Consumption – Like active accounts with zero consumption,
this review identifies accounts with multiple, consecutive months with zero consumption
which could be indicative of a meter or data handling issue on the account.
8. Verification of the Summary Volume – Most utilities utilize a summary report to record and
track volumes monthly. For this review, the account level raw data is summed to compare
to the summary report volumes to assure the summary report is sufficient for monthly
tracking. Additionally, a lag time analysis will be conducted to correct for inherent lag
between timestamp of supply and customer meter readings.
Integrity analysis to be summarized with flags, conclusions and recommendations in a Technical
Memo.
Part 3: Independent Practices Review
Meet with key personnel in pertinent departmental areas to evaluate current processes related to
operational and data collection practices. Interviews to include:
Supply & Distribution
Customer Meter Reading
Customer Meter Testing & Maintenance
Billing & Customer Service
Financial/Management
Engineering/IT/GIS
The purpose of the meetings and interviews will be to assess the integrity of data collection relative
to the water audit, and water loss control activities relative to best-practices in the AWWA M36
Methodology.
Interviews and information gathered will be compiled into a practices summary.
Short- and medium- term program recommendations for data improvement, water loss reduction
and revenue recovery activities will be developed.
Practices summary and program recommendations will be provided in a Technical Memo.
The above scope does not include:
Any other service not specifically described in the above scope of services.
Attachment number 1 \nPage 2 of 4
Item # 8
Page 3 of 4
CLIENT’S Responsibilities:
1. Single Representative: The CLIENT shall designate a single representative with respect to the
services to be rendered under this Agreement who shall act on behalf of the CLIENT and issue
instructions to the ENGINEER.
2. Criteria and Information: The CLIENT shall provide all criteria and full information as to its
requirements for the Project, including objectives, constraints, projected demands and service
areas, and performance requirements.
3. Access: The CLIENT shall arrange access for the ENGINEER to all public and private properties
where such access is required for the performance of services under this Agreement.
4. Reviews: The CLIENT shall examine all work products presented by the ENGINEER and shall
render decisions pertaining thereto within a reasonable time as not to delay the services of the
ENGINEER.
5. Regulatory Fees: The CLIENT shall furnish all required fees for regulatory approval of the project.
Hidden Conditions
A condition is hidden if concealed by existing finishes or is not capable of investigation by reasonable
visual observation. If the ENGINEER has reason to believe that such a condition may exist, the CLIENT
shall authorize and pay all cost associated with the investigation of such a condition and, if necessary, all
costs necessary to correct said condition. If (1) the CLIENT fails to authorize such investigation or
correction after due notification, or (2) the ENGINEER has no reason to believe that such a condition
exists, the CLIENT is responsible for all risks associated with this condition, and the ENGINEER shall not be
responsible for the existing condition nor any resulting damages to persons or property.
Fee Arrangement
The fee for the Engineering Services described in the above scope will be compensated as follows:
Part 1 – Supply Meter Accuracy Testing & Supply Data Analysis …………………………………………………$17,500.00
Part 2 – Billing Data Analytics for Level 2 Validation of Billed & Unbilled Consumption ………………$30,000.00
Part 3 – Independent Practice Review……………………………………………………… ………………………………..$20,000.00
Total ……………………………$67,500.00
Additional Services
Cavanaugh & Associates, P.A. can provide services that are required in addition to those being provided
and outlined in this proposal at hourly rates. If additional services are required, the rates for those
additional services will be negotiated or we can provide an additional proposal in lieu of using hourly
rates.
Billing/Payment
All invoices are due upon receipt. Interest will be due at 1 1/2% per month on outstanding invoices in
excess of 30 days. If payment is not made by the stated date on the invoice, Cavanaugh & Associates, P.
Attachment number 1 \nPage 3 of 4
Item # 8
Page 4 of 4
A.may exercise the right to terminate the performance of services without further obligation to the
Client. Payment will still be due for services completed to the time this option is exercised. In the event
that any portion or all of an account remains unpaid for 90 days after billing, the Client shall pay the cost
of collection, including attorney’s fees.
Professional Liability
ENGINEER maintains professional liability coverage for damages as a result of our negligent acts, errors, or
omissions. Our liability for this project will be limited to $67,500.00. Upon request, a certificate of
insurance can be provided as proof of coverage.
Termination of Services
Either party may terminate this agreement upon 10 days written notice should the other fail to perform
his/her obligations. In the event of termination, the Client shall pay the ENGINEER for all services,
rendered to the date of termination.
Period of Service
If the ENGINEER is delayed by circumstances outside of his control, then the ENGINEER shall promptly
notify the CLIENT in writing citing such delay. If the delay will cause a monetary impact to the ENGINEER,
then the ENGINEER shall notify the CLIENT in writing of such projected costs.
Acceptance
This Agreement represents the entire and integrated Agreement between CLIENT and ENGINEER. It
supersedes all prior and contemporaneous communications, representations, and agreements, whether
oral or written, relating to the subject matter of this Agreement. Any alteration made to this Agreement
by either party will render the Agreement null and void. If this Agreement meets with your approval,
please sign and return both copies to our office to serve as our contractual agreement and authorization
to proceed. We will execute and return one copy to you. We look forward to working with you on this
project.
IN WITNESS WHEREOF, the parties have caused this Agreement to be signed by their duly authorized
officers in duplicate originals, the day and year first above written.
Cavanaugh & Associates, P.A. Augusta Utilities
Will Jernigan, PE Date Date
Vice President, Director of Water Efficiency
Witnessed By: Date Witnessed By: Date
9/14/18
9/14/18
Attachment number 1 \nPage 4 of 4
Item # 8