HomeMy WebLinkAbout2018-10-09 Meeting AgendaEngineering Services Committee
Meeting
Commission Chamber- 10/9/2018- 1:20 PM
ENGINEERING SERVICES
1.Motion to authorize condemnation to acquire title of a portion
of property for permanent easement and temporary construction
easement (Parcel 166-0-023-03-0) 4252-D Windsor Spring
Road.
Attachments
2.Motion to authorize condemnation to acquire title of a portion
of property for permanent easement and temporary easement
(Parcel 166-0-023-04-0) 4252-E Windsor Spring Road.
Attachments
3.Receive as information from AED the update on Stormwater
Services for the year 2018 Quarter 1 (Jan. – Mar) and Quarter 2
(Apr – May).
Attachments
4.Award Bid Item 18-197 for a Vibration Analysis Program in the
amount of $83,731 to Control Southern, Inc. Attachments
5.Approve and receive as information the maintenance and
monitoring services for the new Traffic Engineering ITS
network in the amount of $75,000 funded thru SPLOST VI.
Also receive as information GTS Solutions providing the
required emergency services as determined by the Augusta
Engineering Department (AED).
Attachments
6.Motion to approve Engineering Services for AUD's Fort
Gordon 15th Street Collector Sanitary Sewer Project to W.R.
Toole Engineers, Inc. in the amount of $209,944.15.
Attachments
7.Approve proposal from Goodwyn, Mills and Cawood, Inc.
(GMC) to provide engineering services for Utilities
Department’s Fort Gordon Cross Basin Lift Station and Force
Main project in the amount of $344,000.
Attachments
8.Receive as information an update regarding the traffic issues
along Gordon Hwy. between Dyess Parkway and Robinson
Avenue, including the communities of Haynes Station, Sims
Landing, and Willhaven Estates.
Attachments
9.Consider approving the Deed of Dedication and Maintenance
Agreement from KIR Augusta I 044, LLC. Attachments
10.Motion to approve the minutes of the Engineering Services
Committee held on September 25, 2018.Attachments
11.Approve the procurement of Chemical Feed Pumps for
Highland Avenue Water Treatment Plant to Tencarva in the
amount of $51,845.00.
Attachments
12.Approve entering into Memorandum of Understanding (MOU)
with two (2) Educational Institutions (Savannah State
University, GA and Augusta University, GA), Nonprofit
Organization (Phinizy Center) to assist in activities that are
designed for stream restoration in local waterbodies. Also
authorized Mayor to sign MOU as requested by the Augusta
Engineering Department.
Attachments
13.Approve the installation of thirteen streetlights on Copse Drive
$85.00 per year. This is also to approve a new lighting tax
district for the 50 lots associated with the above road. Requested
by AED (Traffic).
Attachments
14.Approve the installation of fourteen streetlights on Inverness
Drive and Bellingham Drive $85.00 per year. This is also to
approve a new lighting tax district for the 53 lots associated
with the above roads. Requested by AED (Traffic).
Attachments
15.Authorize Addendum No 1 to CCI Contract Callers Inc. (CCI)
Master Professional Services Agreement with Augusta Utilities
Department (AUD), and approve Augusta Engineering
Department (AED) entering into Collection Services Agreement
with the CCI for Stormwater Utility Fee delinquent accounts
collection as requested by AED.
Attachments
16.Motion to approve entering into a Construction Contract
Agreement with the Georgia Department of Transportation
(GDOT) for the Wrightsboro Road Improvements (Marks
Church Rd. to Augusta West Pkwy) Project (PI #015976) as
requested by AED. Bid Item 18-127
Attachments
www.augustaga.gov
Engineering Services Committee Meeting
10/9/2018 1:20 PM
Acquisition of permanent easement & temporary construction easement from Patrick Norris et al.
Department:Engineering Services
Presenter:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for permanent easement and temporary construction
easement (Parcel 166-0-023-03-0) 4252-D Windsor Spring
Road.
Background:There are title issues therefore seeks to acquire title through
condemnation. In order to proceed and avoid further project
delays, it is necessary to condemn a portion of subject
property. The required property consists of 10,377 square feet of
permanent easement and 3,016 square feet of temporary
construction easement. The appraised value is $2,745.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 514043490-5411120 J/L 81500100-5411120
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 1
Item # 1
Attachment number 2 \nPage 1 of 1
Item # 1
Engineering Services Committee Meeting
10/9/2018 1:20 PM
Acquisition of permanent easement and temporary construction easement to Richmond County,
Georgia from the property of the Estate of Betty Jean Nixon.
Department:Engineering Services
Presenter:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for permanent easement and temporary easement
(Parcel 166-0-023-04-0) 4252-E Windsor Spring Road.
Background:Due to the property owner being deceased, the City seeks to
acquire title through condemnation. In order to proceed and
avoid further project delays, it is necessary to condemn a portion
of subject property. The required property consists of 7,221
square feet of permanent easement and 2,491 square feet of
temporary easement. The appraised value is $1,930.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 514043490-5411120 J/L 81500100-5411120
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 1
Item # 2
Attachment number 2 \nPage 1 of 1
Item # 2
Engineering Services Committee Meeting
10/9/2018 1:20 PM
AED Stormwater Services Program Quarterly Update Quarter 1 and Quarter 2 FY 2018
Department:Engineering
Presenter:
Caption:Receive as information from AED the update on Stormwater
Services for the year 2018 Quarter 1 (Jan. – Mar) and Quarter 2
(Apr – May).
Background:N/A
Analysis:N/A
Financial Impact:N/A
Alternatives:N/A
Recommendation:N/A
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Engineering Services Committee Meeting
10/9/2018 1:20 PM
Augusta Utilities Vibration Analysis Program
Department:Utilities
Presenter:Tom Wiedmeier
Caption:Award Bid Item 18-197 for a Vibration Analysis Program in the
amount of $83,731 to Control Southern, Inc.
Background:The Utilities Department has worked with the Procurement
Department to solicit bids for a vibration analysis program for
use in our equipment predictive maintenance program. The only
bid for this equipment is from Control Southern, Inc.
Analysis:Our review of the bid has determined that it meets the
specification requirements and the bid amount of $83,731.00 for
the system is reasonable. This program will be used to improve
our ability to assess the condition of operating equipment and
make repairs as needed prior to an actual equipment failure. This
capability will allow us to perform less costly maintenance in
advance of a more costly total failure.
Financial Impact:$83,731.00 from budgeted funds.
Alternatives:Reject the bids received from Bid Item #18-197.
Recommendation:We recommend approval of award of bid item #18-197 to
Control Southern, Inc. at a cost of $83,731.00.
Funds are
Available in the
Following
Accounts:
506043580-5425110
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 2
Item # 4
Attachment number 1 \nPage 2 of 2
Item # 4
Invitation to Bid
Sealed bids will be received at this office until Friday, April 27, 2018 @ 11:00 a.m. for furnishing:
Bid Item #18-197 Vibration Analysis Program for Augusta, Georgia – Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents
may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, April 13, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail
or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 22, 29, April 5, 12, 2018
Metro Courier March 22, 2018
Attachment number 2 \nPage 1 of 1
Item # 4
OFFICIAL
Vendor
Control Southern
3850 Lakefield Drive
Suwanee, GA 30041
Hines Industries
240 Metty Drive
Ann Arbor, MI 48103
Attachment B Yes
E-Verify Number 1265507
SAVE Form Yes
Make Emerson
Model AMS 2140
Bid Price $83,731.00
Approximate
Delivery Date 6 weeks ARO
Vibration Analysis Program
Total Number Specifications Mailed Out: 17
Total Number Specifications Download (Demandstar): 5
Total Electronic Notifications (Demandstar): 136
Total Number Specifications Mailed to Local Vendors: 1
Mandatory Pre-Bid/Telephone Conference: NA
Total packages submitted: 2
Total Non-Compliant: 0
No Bid
Bid Opening Item #18-197 Vibration Analysis Program
for Augusta, Georgia – Utilities Department
Bid Due: Friday, April 27, 2018 @ 11:00 a.m.
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 4
Attachment number 4 \nPage 1 of 2
Item # 4
Attachment number 4 \nPage 2 of 2
Item # 4
Attachment number 5 \nPage 1 of 1
Item # 4
Engineering Services Committee Meeting
10/9/2018 1:20 PM
Emergency Network Services ITS Network Maintenance and Monitoring
Department:Engineering
Presenter:
Caption:Approve and receive as information the maintenance and
monitoring services for the new Traffic Engineering ITS
network in the amount of $75,000 funded thru SPLOST VI. Also
receive as information GTS Solutions providing the required
emergency services as determined by the Augusta Engineering
Department (AED).
Background:The Intelligent Transportation System (ITS) Project is currently
under construction by the AED. This project, when complete,
will connect numerous traffic engineering devices together
utilizing fiber optics and high speed communications in one
cohesive network.
Analysis:During the design and implementation of this project, no
consideration was given to how to maintain and secure the
network after it had been completed. The Traffic Engineering
network is not complete, but it is far enough along to need
immediate monitoring and ongoing maintenance. This
emergency procurement will provide the Augusta Engineering
Department with a highly qualified contractor to protect the
network from outside intrusion, as well as allow him to monitor
and maintain the network hardware and software systems.
Financial Impact:The cost to provide the network monitoring and security services
is $14,640 per month for a period of 5 months for a total of
approximately $75,000 and all costs are funded thru SPLOST VI
account number 328-041110-52.12999/212828104-52.12999.
Alternatives:1)Approve and receive as information the maintenance and
monitoring services for the new Traffic Engineering ITS
network in the amount of $75,000 funded thru SPLOST VI. Also
receive as information GTS Solutions providing the required
emergency services as determined by the Augusta Engineering
Cover Memo
Item # 5
Department (AED). 2)Do not approve and seek alternate funding
source.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
328-041110-52.12999/212828104-52.12999
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
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Attachment number 1 \nPage 8 of 9
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Attachment number 1 \nPage 9 of 9
Item # 5
Engineering Services Committee Meeting
10/9/2018 1:20 PM
Engineering Services for Utilities Department’s Fort Gordon 15th Street Collector Sanitary Sewer
Project
Department:Utilities
Presenter:Tom Wiedmeier
Caption:Motion to approve Engineering Services for AUD's Fort Gordon
15th Street Collector Sanitary Sewer Project to W.R. Toole
Engineers, Inc. in the amount of $209,944.15.
Background:Augusta Utilities Department (AUD) is the contracted water,
sanitary sewer, and irrigation utility provider for Fort Gordon.
Fort Gordon is undergoing a post-wide transformation with
extensive new construction on the west side of post. This
growth requires upgrading the 15th Street sanitary sewer to
increase capacity. The cost for W.R. Toole’s engineering
services will be recovered within AUD’s project budget paid by
Fort Gordon.
Analysis:Based upon their qualifications as preapproved consultants
under RFQ #18-132 Engineering Consultant Services for
Utilities, the Utilities Department recommends contracting with
W.R. Toole Engineers, Inc. to perform engineering services for
the Fort Gordon 15th Street Collector Sanitary Sewer project.
Utilities Department requests approval in the amount of
$209,944.15 to fund the proposed services.
Financial Impact:$209,944.15 funding is available from the following accounts:
507043420-5212115 / 88880180-5212115
Alternatives:No alternatives are recommended.
Recommendation:Recommend approval for Utilities Department to contract with
W.R. Toole Engineers, Inc. for the proposed services in the
amount of $209,944.15.Cover Memo
Item # 6
Funds are
Available in the
Following
Accounts:
Funds are available in the following accounts: 507043420-
5212115 / 88880180-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
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1005 Broad Street, Suite 200, Augusta, GA 30901
phone – 706.722.4114 * fax - 706.722.6219 * www.wrtoole.com
W. R. Toole Engineers, Inc.
Engineers * Consultants * Planners
September 25, 2018
Augusta Utilities Department
360 Bay Street, Suite 180
Augusta, GA 30901
Attention: Mr. Steven M. Behrend, PE
Subject: Professional Services Task Order #9 – 15th Street Sanitary Sewer Improvements
TE Proposal # P-16052I
Mr. Behrend:
W. R. Toole Engineers, Inc. (WRTE) appreciates this opportunity to submit a proposal for Task Order #9. We
understand that services completed under this second task order are to include the design of the 15th Street
Sanitary Sewer Improvements Project. This proposal package includes our project approach, deliverables,
schedule, and manhour/fee estimate. We appreciate this opportunity to continue our work on the Base
and are available to initiate services immediately upon your notice to proceed.
Sincerely,
W. R. TOOLE ENGINEERS, INC.
Erik Hammarlund, PE
Vice President
Attachments
Attachment number 2 \nPage 1 of 10
Item # 6
Augusta Utilities Department – 15th Street Sanitary Sewer Improvements Project
Project Location & Background
The proposed route for the sewer will generally follow the existing sanitary sewer alignment starting in the
vicinity of the equalization basin and continuing north for approximately 3,000 linear feet to Range Road.
The sewer then continues north along Range Road for approximately another 2,000 linear feet and finally
along the east side of 15th Street for approximately 4,000 linear feet to the intersection of Lane Avenue.
We assume that the new sewer will be located along the west side of 15th Street.
30% Preliminary Plans
▪ Using the field surveyed basemap, WRTE will develop 30% Preliminary Construction Plans.
Preliminary Plans will include plan and profile and will be established for alignment verification.
▪ Specific attention will be directed to the tie-in- location, the road crossings, the coordination of
future road improvements along 15th Street, and utility coordination.
▪ WRTE will initiate coordination with Fort Gordon DPW for proposed improvements along Range
Road and 15th Street.
▪ WRTE will prepare a hydraulic model for confirming system flows and evaluating pipe size
alternatives.
▪ WRTE will prepare an opinion of probable construction cost.
▪ WRTE will distribute digital copies of 30% plans to utility companies for review. WRTE will schedule
a review meeting with utilities to review alignment proximity to other lines/structures.
▪ WRTE will facilitate a 30% Project Team Review Meeting.
Easement Maps
▪ WRTE assumes that all proposed improvements will be located on Fort Gordon and will not require
the preparation of separate easement maps. We will show project limits on the construction plans
to define allowable work space for the contractors.
Geotechnical Investigations
▪ Following the completion of 30% Preliminary Plans, WRTE will identify project areas with
potentially deep excavation (greater than 10’). We will then discuss the need for soil borings to
classify the soil and determine water table.
▪ Should any geotechnical investigations be necessary we will submit a separate proposal for these
services. At this time we have budgeted a $10,000 allowance.
▪ WRTE proposes to utilize Soil and Materials Engineers, Inc (S&ME).
Environmental Documentation/Studies
• WRTE has contacted Kristi Hagood and requested any information on environmentally sensitive
areas within proximity of the project. We will show these areas on our mapping as provided by
Fort Gordon.
• WRTE will continue to coordinate submittals with Kristi Hagood for NEPA document as prepared by
others.
• WRTE does not anticipate any additional environmental tasks/studies/permits.
60% Preliminary Plans
▪ Based on comments received from the 30% review meeting and utility coordination efforts, WRTE
will complete 60% plans in a plan and profile format.
▪ During the 60% task WRTE will continue coordination with Fort Gordon DPW for proposed
improvements and road encroachments.
▪ WRTE will continue utility coordination efforts with utility companies.
▪ WRTE will prepare an opinion of probable construction cost.
▪ WRTE will facilitate a 60% Project Team Review Meeting.
Attachment number 2 \nPage 2 of 10
Item # 6
90% Preliminary Plans
▪ Based on comments received from the 60% review meeting and utility coordination efforts, WRTE
will complete 90% plans in a plan and profile format.
▪ WRTE will prepare draft Contract Documents and Technical Specifications.
▪ During the 90% task WRTE will complete Fort Gordon DPW coordination.
▪ WRTE will prepare Erosion, Sedimentation, and Pollution Control Plans. We anticipate a three-
phase (initial, intermediate, and final) erosion control plan format.
▪ WRTE will coordinate ES&PC design with DPW.
▪ WRTE will finalize utility coordination efforts with utility companies.
▪ WRTE will prepare an opinion of probable construction cost.
▪ WRTE will facilitate a 90% Project Team Review Meeting.
100% Final Construction Drawings
▪ WRTE will prepare a final deliverable for construction based on comments received during the 90%
Plan review.
▪ Final plans will include all project specific and AUD details for construction.
▪ WRTE will prepare a final opinion of probable construction cost.
Pre-Construction Services
▪ WRTE will assist AUD with bidding and advertising.
▪ WRTE will attend one (1) pre-bid meeting and will respond to contractor requests for information
(RFI).
▪ WRTE will issue addenda as necessary prior to bid.
▪ WRTE will attend a bid opening, will review bids for general compliance and responsiveness.
▪ WRTE will issue a recommendation of award following bid review.
▪ WRTE will review material submittals.
▪ WRTE will complete a Notice of Intent prior to the pre-construction meeting.
▪ WRTE will attend one (1) pre-construction meeting.
Contingency Allowance: A $20,000 contingency allowance has been established for this project for
unforeseen project conditions that may warrant additional services. No work or fees will be invoiced
towards this allowance budget without prior approval from AUD.
Deliverables: The following deliverables were considered for calculation of direct costs and fee estimates.
Each deliverable will include 3 hard copy sets and one complete digital file (pdf) unless otherwise noted.
• 30% Preliminary Plans
• Sub-surface investigation Report (If required)
• 60% Preliminary Plan
• 90% Plans and Contract Documents & Technical Specifications. We understand AUD will submit
90% Plans to the City of Augusta Planning & Development Department for distribution through the
City review process (if necessary). WRTE will provide seven (7) sets of plans for the City review
process.
• 100% Construction Drawings, including Soil Erosion, Sedimentation and Pollution Control Plans and
Contract Documents and Technical Specifications
• Project Addenda, RFI responses.
Anticipated Permits: The following permits are anticipated for construction:
• Approval of Plans by DPW
Attachment number 2 \nPage 3 of 10
Item # 6
9/25/2018
Fort Gordon ‐ 15th Street
AUD
Task Order #9 ‐ 15th St SS Engineering Design
Item/ Task Description
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30% Plans
Project Management (2 Monthly Meetings) & Administrative (Invoicing)20 4 24
Site Visit 666 18
Utility Coordination (Distribute Plans to Utilities) ‐ Facilitate 1 Meeting 10 10 10 30
Prepare Plan Front End Sheets (Cover, Notes, Standard Details)24 20 26
Prepare Sanitary Sewer Plan and Profile 20 10 80 80 190
Prepare Quantity Take‐Off and Cost Estimate 220 22
Prepare hydraulic model to validate CH2 model ‐ confirm flows 420 24
Internal Quality Control (Plan Review)10 10
Initial DPW Coordination for 15th Street and Range Road ‐ Future Road Improvements 10 20
Prepare 30% Submittal (3 Hardcopies and Digital Submittal)210 10 22
Attend 30% Plan Review Meeting & Prepare Meeting Minutes 10 8 18
Total 0 36 76 178 0 120 0 410
Personnel Est. Hours Rate/Hour Cost ($) Totals
Principal‐In‐Charge 0 $215.00 $0.00
Senior Engineer 36 $195.00 $7,020.00
Project Manager 76 $155.00 $11,780.00
Engineer 178 $110.00 $19,580.00
Staff Engineer 0 $95.00 $0.00
Designer/CAD Operator 120 $75.00 $9,000.00
Administrator 0 $50.00 $0.00
1. Total per Rate Schedule $47,380.00 $47,380.00
Additional Costs
Other Direct Costs Number Rate Est. Cost ($)
5. Total Other Direct Costs $0.00
6. Maximum Amount of Contract Proposal (3) + (4) + (5)$47,380.00
Date:
Project Location:
Owner:
Project Name:
Attachment number 2 \nPage 4 of 10
Item # 6
9/25/2018
Fort Gordon ‐ 15th Street
AUD
Task Order #9 ‐ 15th St SS Engineering Design
Item/ Task Description
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Geotechnical
Project Management & Administrative 224
Coordinate with Geotechnical Subconsultant to determine drilling locations/provide mapping 24 6
Review geotechnical data and report recommendations 24 6
0
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Total0 0 6 8 00014
Personnel Est. Hours Rate/Hour Cost ($) Totals
Principal‐In‐Charge 0 $215.00 $0.00
Senior Engineer 0 $195.00 $0.00
Project Manager 6 $155.00 $930.00
Engineer 8 $110.00 $880.00
Staff Engineer 0 $95.00 $0.00
Designer/CAD Operator 0 $75.00 $0.00
Administrator 0 $50.00 $0.00
1. Total per Rate Schedule $1,810.00 $1,810.00
Additional Costs
Other Direct Costs Number Rate Est. Cost ($)
Travel (Miles) 0 $0.565 $0.00
Geotechnical Allowance 1 $10,000.00 $10,000.00
5. Total Other Direct Costs $10,000.00
6. Maximum Amount of Contract Proposal (3) + (4) + (5)$11,810.00
Date:
Project Location:
Owner:
Project Name:
Attachment number 2 \nPage 5 of 10
Item # 6
9/25/2018
Fort Gordon ‐ 15th Street
AUD
Task Order #9 ‐ 15th St SS Engineering Design
Item/ Task Description
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60% Plans
Project Management (2 Monthly Meetings) & Administrative (Invoicing)20 4 24
Site Visit 44 8
Continue Utility Coordination 10 10 10 30
Revise Plan Front End Sheets (Cover, Notes, Standard Details, Special Details)220 20 42
Revise Sanitary Sewer Plan and Profile Sheets 10 10 60 60 140
Revise Quantity Take‐Off and Cost Estimate 210 12
Internal Quality Control (Plan Review)10 10
Continue coordination with DPW and future road improvements 10 10
Prepare hydraulic model ‐ evaluate alternatives 410
Prepare 60% Submittal (3 Hardcopies and Digital)210 10 22
Attend 60% Plan Review Meeting & Prepare Meeting Minutes 10 8 18
Total 0 20 74 142 0 100 0 336
Personnel Est. Hours Rate/Hour Cost ($) Totals
Principal‐In‐Charge 0 $215.00 $0.00
Senior Engineer 20 $195.00 $3,900.00
Project Manager 74 $155.00 $11,470.00
Engineer 142 $110.00 $15,620.00
Staff Engineer 0 $95.00 $0.00
Designer/CAD Operator 100 $75.00 $7,500.00
Administrator 0 $50.00 $0.00
1. Total per Rate Schedule $38,490.00 $38,490.00
Additional Costs
Other Direct Costs Number Rate Est. Cost ($)
5. Total Other Direct Costs $0.00
6. Maximum Amount of Contract Proposal (3) + (4) + (5)$38,490.00
Date:
Project Location:
Owner:
Project Name:
Attachment number 2 \nPage 6 of 10
Item # 6
9/25/2018
Fort Gordon ‐ 15th Street
AUD
Task Order #9 ‐ 15th St SS Engineering Design
Item/ Task Description
Pr
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90% Plans
Project Management (2 Monthly Meetings) & Administrative (Invoicing)20 4 24
Site Visit 44 8
Finalize Utility Coordination 10 10 10 30
Revise Plan Front End Sheets (Cover, Notes, Standard Details, Special Details)220 20 42
Revise Sanitary Sewer Plan and Profile Sheets 10 10 40 40 100
Prepare Three‐Phase Erosion Control Plans 40 40 80
Finalize Quantity Take‐Off and Cost Estimate 210 12
Prepare draft bid documents 10 20 30
Internal Quality Control (Plan Review)10 10
Revise hydraulic model ‐ evaluate alternatives 24
Final Coordination with DPW and future road improvements 44
Prepare 90% Submittal (3 Hardcopies and Digital)210 10 22
Attend 90% Plan Review Meeting & Prepare Meeting Minutes 10 8
0
Total 0 20 76 170 0 120 0 386
Personnel Est. Hours Rate/Hour Cost ($) Totals
Principal‐In‐Charge 0 $215.00 $0.00
Senior Engineer 20 $195.00 $3,900.00
Project Manager 76 $155.00 $11,780.00
Engineer 170 $110.00 $18,700.00
Staff Engineer 0 $95.00 $0.00
Designer/CAD Operator 120 $75.00 $9,000.00
Administrator 0 $50.00 $0.00
1. Total per Rate Schedule $43,380.00 $43,380.00
Additional Costs
Other Direct Costs Number Rate Est. Cost ($)
5. Total Other Direct Costs $0.00
6. Maximum Amount of Contract Proposal (3) + (4) + (5)$43,380.00
Date:
Project Location:
Owner:
Project Name:
Attachment number 2 \nPage 7 of 10
Item # 6
9/25/2018
Fort Gordon ‐ 15th Street
AUD
Task Order #9 ‐ 15th St SS Engineering Design
Item/ Task Description
Pr
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100% Plans
Project Management (2 Monthly Meetings) & Administrative (Invoicing)10 10 20
Finalize Construction Plans/Erosion Control Plans 10 40 40 90
Finalize Quantity Take‐Off and Cost Estimate 210
Finalize Bid Documents 420
Internal Quality Control (Plan Review)10 10
Prepare Final Plan Submittal (3 Hard Copies & Digital)220 20 42
0
0
0
0
0
0
0
0
Total 0 10 28 90 0 60 0 188
Personnel Est. Hours Rate/Hour Cost ($) Totals
Principal‐In‐Charge 0 $215.00 $0.00
Senior Engineer 10 $195.00 $1,950.00
Project Manager 28 $155.00 $4,340.00
Engineer 90 $110.00 $9,900.00
Staff Engineer 0 $95.00 $0.00
Designer/CAD Operator 60 $75.00 $4,500.00
Administrator 0 $50.00 $0.00
1. Total per Rate Schedule $20,690.00 $20,690.00
Additional Costs
Other Direct Costs Number Rate Est. Cost ($)
Reproduction 1 $500.00 $500.00
5. Total Other Direct Costs $500.00
6. Maximum Amount of Contract Proposal (3) + (4) + (5)$21,190.00
Date:
Project Location:
Owner:
Project Name:
Attachment number 2 \nPage 8 of 10
Item # 6
9/25/2018
Fort Gordon ‐ 15th Street
AUD
Task Order #9 ‐ 15th St SS Engineering Design
Item/ Task Description
Pr
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Pre‐Construction
Assist with Bidding and Advertising 224
0
Attend Pre‐Bid Meeting 22 4
0
Prepare Notice of Intent 24 2
0
Address RFI's and Issue Addenda 48 214
0
Attend Bid Opening, Review Bids, Prepare Recommendation for Award 44 2
0
Attend Pre‐Construction Meeting 2 2
0
Review Material Submittals 48 12
0
0
0
Total0 0 20 26 00652
Personnel Est. Hours Rate/Hour Cost ($) Totals
Principal‐In‐Charge 0 $215.00 $0.00
Senior Engineer 0 $195.00 $0.00
Project Manager 20 $155.00 $3,100.00
Engineer 26 $110.00 $2,860.00
Staff Engineer 0 $95.00 $0.00
Designer/CAD Operator 0 $75.00 $0.00
Administrator 6 $50.00 $300.00
1. Total per Rate Schedule $6,260.00 $6,260.00
Additional Costs
Other Direct Costs Number Rate Est. Cost ($)
Travel (Miles) 0 $0.565 $0.00
Reproduction
5. Total Other Direct Costs $0.00
6. Maximum Amount of Contract Proposal (3) + (4) + (5)$6,260.00
Date:
Project Location:
Owner:
Project Name:
Attachment number 2 \nPage 9 of 10
Item # 6
Date: 9/25/2018
Project Location: Fort Gordon ‐ 15th Street
Owner: AUD
Project Name: 15th St Sanitary Sewer Engineering Design
Item/ Task Description WRTE Fees Subconsultant Fees
and Allowances
Design Services Summary
Land Survey and Basemapping $3,680.00
Toole Survey Company (Field Surveying and Basemapping)$17,754.15 Task Order #8
30% Preliminary Plans $47,380.00
Task Order #9
Geotechnical Investigations (Allowance) $1,810.00
S&ME (See Note 1 Below)$10,000.00
60% Preliminary Plans $38,490.00
90% Final Plans $43,380.00
100% Final Construction Plans $21,190.00
Pre‐Construction Activities $6,260.00
Contingency Allowance (See Note 2 Below)$20,000.00
Total Fee (Prime) = $162,190.00
Total Fee (Subconsultants) = $47,754.15
Total for Task Order #8 and #9 = $209,944.15
Note 2: A $20,000 contingency allowance has been established for this project for unforeseen project conditions that may warrant additional services.
No work or fees will be invoiced towards this allowance budget without prior approval from AUD.
Note 1: Toole Engineers to provide separate geotechnical scope of work and fee proposal. No work to be completed without prior approval and authorization.
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Engineering Services Committee Meeting
10/9/2018 1:20 PM
Engineering Services for Utilities Department’s Fort Gordon Cross Basin Lift Station and Force Main
Project
Department:Utilities
Presenter:Tom Wiedmeier
Caption:Approve proposal from Goodwyn, Mills and Cawood, Inc.
(GMC) to provide engineering services for Utilities
Department’s Fort Gordon Cross Basin Lift Station and Force
Main project in the amount of $344,000.
Background:Augusta Utilities Department (AUD) is the contracted water,
sanitary sewer, and irrigation utility provider for Fort Gordon.
Fort Gordon is undergoing a post-wide transformation with new
construction and renovation programs as the Cyber Center of
Excellence. One impact of the Fort Gordon’s growth is the
increase in wastewater flow in the AUD managed sanitary sewer
collection system. AUD plans to accommodate the increase by
rerouting more Fort Gordon wastewater flow to AUD’s Butler
Creek Sanitary Sewer Interceptor utilizing the Cross Basin Lift
Station and Force Main. The cost for GMC to provide
engineering services will be recovered within AUD’s project
budget paid by Fort Gordon.
Analysis:Based upon their qualifications as preapproved consultants
under RFQ #18-132 Engineering Consultant Services for
Utilities, the Utilities Department recommends contracting with
Goodwyn, Mills and Cawood, Inc. to perform engineering
services for the Fort Gordon Cross Basin Lift Station and Force
Main project. Utilities Department requests approval in the
amount of $344,000.00 to fund the proposed services.
Financial Impact:$344,000.00 funding is available from the following accounts:
507043420-5212115 / 88880190-5212115
Alternatives:No alternatives are recommended.Cover Memo
Item # 7
Recommendation:Recommend approval for Utilities Department to contract with
Goodwyn, Mills and Cawood, Inc. for the proposed services in
the amount of $344,000.00.
Funds are
Available in the
Following
Accounts:
Funds are available in the following accounts: 507043420-
5212115 / 88880190-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
14
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Attachment number 1 \nPage 1 of 1
Item # 7
Attachment number 2 \nPage 1 of 7
Item # 7
Attachment number 2 \nPage 2 of 7
Item # 7
Attachment number 2 \nPage 3 of 7
Item # 7
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Attachment number 2 \nPage 7 of 7
Item # 7
Engineering Services Committee Meeting
10/9/2018 1:20 PM
Gordon Hwy Traffic Update Haynes Station, Sims Landing, Willhaven
Department:Engineering
Presenter:
Caption:Receive as information an update regarding the traffic issues
along Gordon Hwy. between Dyess Parkway and Robinson
Avenue, including the communities of Haynes Station, Sims
Landing, and Willhaven Estates.
Background:Recently, the Willhaven Estates Home Owners Association
came before the Commission to address traffic and safety
concerns at the entrance to their subdivision. In response,
several traffic studies were performed and a meeting was setup
between all relevant parties to discuss this issue and how to
proceed in addressing those concerns.
Analysis:Augusta Traffic Engineering has already conducted a traffic
signal study at the intersection of Gordon Hwy and Willhaven
Estates. This location did meet signal warrants under state and
federal guidelines. A meeting was conducted on August 17,
2018, to discuss the issues facing not only Willhaven Estates,
but also Sims Landing and Haynes Station. Attendees at the
meeting included Augusta Engineering, Augusta Planning,
Georgia DOT, a Willhaven HOA representative, Sims Landing
representatives, and Haynes Station representatives. Several
items were discussed including the problems facing this area and
how to proceed in the future.
Financial Impact:No immediate fiscal impact, future fiscal impacts to be
determined.
Alternatives:1) Approve and receive as information the update for traffic
issues along Gordon Hwy. 2) Do not approve.
Recommendation:Approve Alternative Number One.Cover Memo
Item # 8
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Engineering Services Committee Meeting
10/9/2018 1:20 PM
KIR Augusta I 044, LLC at the Augusta Exchange Deed of Dedication and Maintenance Agreement
Department:Augusta Utilities
Presenter:Tom Wiedmeier
Caption:Consider approving the Deed of Dedication and Maintenance
Agreement from KIR Augusta I 044, LLC.
Background:The Deed of Dedication and Maintenance Agreement are for
229 Robert C. Daniel Parkway (023-3-054-00-0) and 223 Robert
C. Daniel Parkway (023-0-004-05-0), which are in front of the
existing Target store. When developing these sites,
KIR constructed a water distribution system and a gravity
sanitary sewer system.
Analysis:The systems have been completed and have passed all
inspections.
Financial Impact:None
Alternatives:Disapprove the Deed of Dedication and Maintenance
Agreement, from KIR Augusta I 044, LLC., and let the systems
remain private.
Recommendation:Approve the Deed of Dedication and Maintenance Agreement,
from KIR Augusta I 044, LLC., and accept the water and gravity
sanitary sewer into Augusta's systems.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Item # 9
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
Attachment number 1 \nPage 1 of 4
Item # 9
Attachment number 1 \nPage 2 of 4
Item # 9
Attachment number 1 \nPage 3 of 4
Item # 9
Attachment number 1 \nPage 4 of 4
Item # 9
Attachment number 2 \nPage 1 of 3
Item # 9
Attachment number 2 \nPage 2 of 3
Item # 9
Attachment number 2 \nPage 3 of 3
Item # 9
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9
Engineering Services Committee Meeting
10/9/2018 1:20 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Engineering Services
Committee held on September 25, 2018.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 10
Engineering Services Committee Meeting Commission Chamber - 9l25l20l}
ATTENDANCE:
Present: Hons. Fennoy, Chairman; Hasan, Vice Chairman;
Smith, member.
Absent: Hon. Hardie Davis, Jr., Mayor; Frantom, member.
ENGINEERING SERVICES
1. Motion to approve the minutes of the Engineering Services Commiuee held Item
on September 11, 2018. Action:
Approved
Motions
Motion
Type
Approve
Made By Seconded By
2. Approve the purchase of Water Network Optimization Implementation and ltem
Training Services. Action:
Approved
Motions
Motion
Type
Approve
Made By Seconded By
Commissioner Commissioner
Ben Hasan Grady Smith Passes
Motion Text
Motion to
approve.
Motion Passes
3-0.
Motion Text
Motion to
approve.
Motion Passes
3-0.
Motion
Result
Motion
Result
Commissioner Commissioner
Ben Hasan Grady Smith Passes
www.augustaga.qov
Attachment number 1 \nPage 1 of 1
Item # 10
Engineering Services Committee Meeting
10/9/2018 1:20 PM
Procurement of Chemical Feed Pumps for Highland Avenue Water Plant Backup Disinfection System.
Department:Utilities
Presenter:Tom Wiedmeier
Caption:Approve the procurement of Chemical Feed Pumps for Highland
Avenue Water Treatment Plant to Tencarva in the amount of
$51,845.00.
Background:The Highland Avenue Water Treatment Plant includes a system
to generate a sodium hypochlorite solution for use in water
disinfection. The primary material used in the generation
process is rock salt. We have experienced situations when the
delivery of this material is unpredictable due to severe weather
events. We are installing a secondary disinfection system using
a higher concentration of sodium hypochlorite that we can
purchase in bulk. We would prefer to use the same type of
chemical feed equipment that is in use in other parts of our
system. The feed pumps are Verderflex pumps and the sole
supplier for these pumps in Georgia is Tencarva Machinery.
The manufacturer has confirmed that Tencarva is the sole source
supplier of their equipment to municipalities in Georgia.
Analysis:is the only vendor allowed to sell Verderflex pumps in Georgia
to water utilities. We have multiple installations of these pumps
in our water treatment system and we would like to use the same
pumps in this new application. This will provide efficiencies due
to familiarity of the equipment by both operations and
maintenance personnel, uniformity of spare parts and
interchangeability within our system.
Financial Impact:$51,845.00 From Budgeted Funds
Alternatives:None Recommended
Recommendation:Approve the sole source procurement of a Verderflex chemical
feed system from Tencarva Machinery at a cost of $51,845.00.
Cover Memo
Item # 11
Funds are
Available in the
Following
Accounts:
506043520-5425110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
Attachment number 1 \nPage 1 of 5
Item # 11
Attachment number 1 \nPage 2 of 5
Item # 11
Attachment number 1 \nPage 3 of 5
Item # 11
Attachment number 1 \nPage 4 of 5
Item # 11
Attachment number 1 \nPage 5 of 5
Item # 11
Engineering Services Committee Meeting
10/9/2018 1:20 PM
Section 319(h) CWA Grant - Biota Improvement in an Urban Stream Augusta Engineering Impaired
Creeks Restoration Program Memorandum of Understanding with Savannah State University,
Augusta University, and Phinizy Center
Department:Engineering
Presenter:
Caption:Approve entering into Memorandum of Understanding (MOU)
with two (2) Educational Institutions (Savannah State
University, GA and Augusta University, GA), Nonprofit
Organization (Phinizy Center) to assist in activities that are
designed for stream restoration in local waterbodies. Also
authorized Mayor to sign MOU as requested by the Augusta
Engineering Department.
Background:Augusta, Georgia three creeks are listed impaired due to not
meeting instream water quality standards. Augusta, Georgia has
been tasked through the stormwater NPDES MS4 Permit to
develop and implement integrated management practices (IMP)
designed to restore impaired waterbodies. The listed
institutions/organization have professional staff with expertise
related to design and study of IMPs for waterbody restoration.
Augusta Engineering Department (AED) is presently working
with these organizations on limited basis but there is a need to
expand this limited professional partnership.
Analysis:Partnering with these institutions will be a more cost effective
approach and the MOU would allow these organizations to
function as an extended arm of AED in delivery and
implementation of received section 319(h) grant tasks described
in the associated workplan. It will also provide continuity of
ongoing efforts and assistance in seeking additional grants.
Financial Impact:Grant is 60/40 federal/local funds match. Local match primarily
in-kind match (staff time).
Alternatives:1). Do not approve and lose received section 319(h) grant.
Cover Memo
Item # 12
Recommendation:Approve entering into Memorandum of Understanding (MOU)
with two (2) Educational Institutions (Savannah State
University, GA and Augusta University, GA), Nonprofit
Organization (Phinizy Center) to assist in activities that are
designed for stream restoration in local waterbodies. Also
authorized Mayor to sign MOU as requested by the Augusta
Engineering Department.
Funds are
Available in the
Following
Accounts:
Activities are supported through AED engineering staff time (in-
kind) and operational funds.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
1 | 4 P a g e
P h i n i z y C e n t e r f o r W a t e r S c i e n c e s M O U 1 0 3 1 2 0 1 4 v e r 1
MEMORANDUM OF UNDERSTANDING
between
Augusta, Georgia
and
[Entity Name]
This Memorandum of Understanding (hereinafter “Memorandum”) made this _____ day of
___________________, 2018, by and between AUGUSTA, GEORGIA, as a political subdivision of
the State of Georgia (hereinafter referred to as “Augusta, Georgia” or “Augusta”), as Party of
the First Part, and [Entity Name] ___ (hereinafter referred to as “Institution
“’) as Party of the Second Part.
WHEREAS, the [Entity Name] is a professional/Nonprofit partnering
entity assisting Augusta Engineering Department (AED) with the Section 319(h) Grant entitled,
“Biota Improvement in an Urban Stream through Aquatic Habitat Restoration”;
NOW, THEREFORE, as a desire of Augusta and [Entity Name] to properly coordinate the
development and implementation of this grant, the parties hereby agree as follows:
UNDERSTANDING:
Augusta, Georgia and [Entity Name] do hereby agree to the following:
1. The [Entity Name] will provide services related to engineering design and study of Best
Management Practices (BMPs) for aquatic habitat restoration, assistance in installation of those
BMPs, field reconnaissance efforts, site and BMP selection efforts, survey assistance, data
analysis, and report writing efforts as shown in the awarded grant document scope of work
document. These activities will primarily be conducted through the work of professionals, as
shown in the awarded grant document (Appendix A). These professional will be approved by
Augusta Engineering Department prior to execution of MOU.
2. The [Entity Name] will provide Augusta with timesheets for each project task, using format
approved by Augusta Engineering Department, for all personnel involved in this project as well
as a brief summary of activities and percent completion for each project task for each quarterly
reporting period as required by the grant.
3. Augusta shall contribute funds not to exceed the designated amount within the approved
grant as shown in the 319(h) grant Scope of Work document.
Attachment number 1 \nPage 1 of 3
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3 1 9 ( h ) G r a n t S c o p e o f W o r k D e l i v e r y M O U 09262018/V1
4. The [Entity Name] shall submit quarterly reimbursement claims with detailed description of
work done during that quarter to AED within five days by end of the respective quarter. These
reimbursement claims shall be prepared in a format acceptable by the AED with payment to
University once funds have been received by the granting agency
5. Upon completion of the activities funded by Augusta, material produced under this MOU will
become property of Augusta. However, with written permission from Augusta Engineering
Department, the [Entity Name] has rights to use this material for their activities and scientific
research purposes but must include Augusta personnel as designated collaborators and the
following as proper identification of funding for the project:
“The preparation of this report, map, document, project, etc., was financed in part
through a grant from the U.S. Environmental Protection Agency under the Provisions of
Section 319(h) of the Federal Water Pollution Control Act, as amended and Augusta,
Georgia / Augusta Engineering Department.”
Together with the month and year, the document was prepared and credit being given
to the Environmental Protection Division of the Department of Natural resources, State
of Georgia.
DELIVERABLES:
The [Entity Name] agrees to provide to Augusta Engineering Department any requested
documentation required under this MOU.
TIME:
This MOU will remain in effect for the duration of the 319(h) awarded grant duration unless
otherwise amended.
TERMINATION:
Both parties may terminate this MOU at any time by giving of forty-five (45) days written notice
of such termination. Upon receipt of such notice of termination, [Entity Name] shall
discontinue all work under this MOU. Data gathered and material produced will become
property of Augusta.
MISCELLANEOUS:
1. This Memorandum of Understanding shall be controlled by and construed in accordance with
the laws of the State of Georgia.
Attachment number 1 \nPage 2 of 3
Item # 12
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3 1 9 ( h ) G r a n t S c o p e o f W o r k D e l i v e r y M O U 09262018/V1
2. Any notice given under this Memorandum shall be deemed given when provided in writing to
the following persons:
TO AUGUSTA, GA:
AUGUSTA, ENGINEERING DEPARTMENT
ENGINEERING ADMINISTRATION
ATTN: DIRECTOR OF ENGINEERING
452 WALKER STREET, SUITE 110, AUGUSTA, GEORGIA 30901
TO: [Entity Name]:
ATTENTION: ______________________________
Address
This Memorandum of Understanding is the entire agreement between the parties, and may not
be amended, except by a writing executed by both parties.
APPROVED:
[Entity Name] AUGUSTA, GEORGIA
By: _____________________________ By: ____________________________
Date: ___________________________ Date: __________________________
ATTEST: ATTEST: __________________________
Date:______________________________ Date:______________________________
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Item # 12
Engineering Services Committee Meeting
10/9/2018 1:20 PM
Street Light Request Haynes Station Section 7 (Copse Drive)
Department:Engineerin (Traffic Engineering Division)
Presenter:Hammed Malik
Caption:Approve the installation of thirteen streetlights on Copse Drive
$85.00 per year. This is also to approve a new lighting tax
district for the 50 lots associated with the above road. Requested
by AED (Traffic).
Background:The upfront cost of installation to include trenching, conductor,
poles and lights is $23,206.00. The yearly cost for these lights
will be $4,056.00 which is to be paid for by the 50 lots
associated with the road in a special taxing district to appear on
the 2018 tax bill. The cost per lot to be added to the tax bill is
$317.06 the first two years and $85.00 each year thereafter to
cover the cost of the lights and maintenance.
Analysis:The cost proposal was received by Georgia Power on July 23,
2018 in the amount of CONTRACTOR BID 1.Georgia Power
Upfront Cost $23,206.00 Yearly Cost - $4,056.00
Financial Impact:Adequate funds are available and expenditure of this amount
will leave sufficient funds for any emergencies that may arise
before the end of the year.
Alternatives:Do not approve and disregard proposal.
Recommendation:Approve the installation of thirteen streetlights on Copse Drive
$85.00 per year. This is also to approve a new lighting tax
district for the 50 lots associated with the above road.
Funds are
Available in the
Following
Accounts:
276-04-1610-5312310 Cover Memo
Item # 13
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 13
Engineering Services Committee Meeting
10/9/2018 1:20 PM
Street Light Request Southampton Section 6 (Inverness Drive and Bellingham
Department:Engineering (Traffic Engineering Division)
Presenter:Hammed Malik
Caption:Approve the installation of fourteen streetlights on Inverness
Drive and Bellingham Drive $85.00 per year. This is also to
approve a new lighting tax district for the 53 lots associated with
the above roads. Requested by AED (Traffic).
Background:Jefferson Energy Cooperative will install fourteen streetlights in
the Southampton Subdivision on Inverness Drive and
Bellingham Drive. The upfront cost of this installation is
$6,869.52. The yearly cost for these lights will be $2,250.00
paid for by the 53 lots associated with these roads in a special
taxing district to appear on the 2018 tax bill. The cost per lot
added to the tax bill is $214.60 for the first year to cover up front
cost and $85.00 per year thereafter to cover the cost of the light
and maintenance.
Analysis:The cost proposal was received by Jefferson Energy Cooperative
on May 24, 2018 in the amount of: CONTRACTOR BID
1.Jefferson Energy Upfront Cost - $6,869.52 Yearly Cost -
$2,250.00
Financial Impact:Adequate funds are available and expenditure of this amount
will leave sufficient funds for any emergencies that may arise
before the end of the year.
Alternatives:Do not approve and disregard proposal.
Recommendation:Approve the installation of fourteen streetlights on Inverness
Drive and Bellingham Drive $85.00 per year. This is also to
approve a new lighting tax district for the 53 lots associated with
the above roads.
276-04-1610-5312310
Cover Memo
Item # 14
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 14
Engineering Services Committee Meeting
10/9/2018 1:20 PM
Supplement to AUD Agreement for Collection Services Stormwater Utility Fee - Delinquent Accounts
Department:Engineering
Presenter:
Caption:Authorize Addendum No 1 to CCI Contract Callers Inc. (CCI)
Master Professional Services Agreement with Augusta Utilities
Department (AUD), and approve Augusta Engineering
Department (AED) entering into Collection Services Agreement
with the CCI for Stormwater Utility Fee delinquent accounts
collection as requested by AED.
Background:Currently CCI Contract Callers Inc. is under contract with AUD
for water & sewer accounts collection. AED is in need of similar
services for stormwater utility (SWU) fee accounts collection.
The purpose of this item is to supplement CCI Master
Professional Services Agreement with AUD, and include AED
as additional “client” for AED SWU accounts collection services
and executing agreement for such collections.
Analysis:CCI current agreement with AUD was reviewed and determined
to be reasonable and cost effective for the type of services
performed. Executing requested addendum and service
agreement provide AED the needed mechanism for recovery of
SWU balance fee designated delinquent accounts.
Financial Impact:CCI will receive a fee of 25% on all monies collected on
primary accounts place for collection.
Alternatives:Do not approve and identify alternate options for recovery of
SWU delinquent accounts.
Recommendation:Authorize Addendum No 1 to CCI Contract Callers Inc. (CCI)
Master Professional Services Agreement with Augusta Utilities
Department (AUD), and Approve Augusta Engineering
Department (AED) entering into Collection Services Agreement Cover Memo
Item # 15
with the CCI for Stormwater Utility Fee delinquent accounts
collection as requested by AED.
Funds are
Available in the
Following
Accounts:
None
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 15
Augusta Stormwater Services Program
Augusta Engineering Department
Stormwater Utility Fee–Delinquencies and Collections
Legal Authority:
Stormwater Management Ordinance Section 5-1-18: Stormwater Services fee charge shall be declared
delinquent if not paid within sixty (60) days of the date of billing. Delinquency occurs when a full payment is
not made by the due date.
Unpaid Fee Collection Policy and Process:
A) Augusta Engineering Department Policy:
If full payment is not received by the end of December of the current year, the unpaid balance will be certified
by the Augusta Engineering Department (AED) and Finance and Administration Division, and record
forwarded to the AED or AUD (Augusta Utilities Department) contracted collection agency for follow-up and
additional collections efforts. For example: the 2017 stormwater utility fee must be paid by December 31,
2017 in order to avoid collection agency action.
B) Augusta Engineering Department Process:
AED adopted a three steps process for collection of unpaid stormwater fee charges.
Step 1: Contact by Mail
This is the initial step in the Account Balance Due Recovery Process. AED Stormwater Services Group reviews
Delinquent Account Report as a part of their oversight. Review efforts routinely begin after an account has
become 90 days delinquent. The customer is contacted by US Mail. An account-specific letter is generated
with the intent to initiate dialogue with the account holder, answer any questions about user fee or the
stormwater management program, and to see if AED can assist clearing the balance due and moving forward.
Step 2: Contact by AED Stormwater Services Group
This is an intermediate step in the Account Balance Due Recovery Process . Stormwater Services Group
reviews the High-level Delinquent Account list (defined as accounts that have balances exceeding $1,000) and
a Detailed Delinquent Report is generated as a part of their oversight. Collection efforts begin after 90 days of
no response to Contact by Mail letter. Through available information within the city’s available databases (e.g.
billing software, tax assessors office, etc.), attempts are made to contact the customer. If the customer is
successfully contacted, attempts are made to address account holder concerns (if any) and collect the full
amount of the balance due or to obtain a payment agreement. If current information is not available for
successful contact of account holder, the account moves to Step 3.
Step 3: Contact by Contracted Collection Agency
This is final step in the Account Balance Due Recovery Process. This step is initiated after Steps 1 and 2 in the
process have been unsuccessful. If full payment is not received by the end of December of the current year,
the AED Stormwater Services Group reviews the High-level Delinquent Account list (defined as accounts that
have balances exceeding $1,000), the unpaid balance is certified by the Augusta Engineering Department
(AED) and Finance and Administration Division and record forwarded to on-contract collection agency for
follow-up and additional collection efforts. The unpaid account is flagged as a “Write-off” account and is reset
to “zero balance due” in the billing software for the next year.
Augusta also can exercise option to get judgement from the court against responsible party for recovery of
unpaid stormwater fee.
Attachment number 1 \nPage 1 of 1
Item # 15
AGREEMENT FOR COLLECTION SERVICE
This agreement for collection services is entered into this ___ of ,
_2018____, by and between CONTRACT CALLERS, INC. (hereinafter “agency”) and
__Augusta Engineering Department _________________________. (hereinafter “client”).
I. COLLECTION SERVICES AND PROCEDURES
1.1 Agency agrees to accept all accounts receivable (hereinafter “accounts”) referred to
Agency by Client (Storm Water). It is expressly agreed that any and all Account
information disclosed to Agency through placement of Accounts will remain in the
strictest confidence and will not be disclosed to any other party without Client’s
written authorization.
1.2 Agency will use reasonable efforts to collect Accounts referred by client. Agency
agrees that it shall comply with all provisions of the Fair Debt Collection Practices
Act (FDCPA) and all applicable state statutes.
1.3 Client authorizes agency to commence collection procedures when client provides
Agency with the information pertaining to the account. Agency has determined that
the following information constitutes the minimum necessary to perform the services
of paragraph 1.2 hereof. Client is relying on Agency’s determination of the minimum
information it requires hereunder. If, during performing services hereunder, Agency
determines that it requires additional information from Client, Agency’s request for
such additional information will be considered a representation by Agency that the
requested information is reasonable and necessary for the performance of duties
hereunder.
The parties agree that the following information is reasonably
necessary to effectuate services under this agreement:
A. Name and address of the consumer and responsible party if different
from consumer.
B. Social Security Number for consumer and responsible party if
different from consumer if available
C. Date of Service on Accounts
D. Balance Owed
E. Phone number to contact consumer and type of telephone (mobile, POE,
Home)
F. Place of Employment if available
1.4 Client may withdraw any Account assigned to Agency at any time for any reason
provided there is no active payment plan in effect.
501 Greene Street
Suite 302
Augusta, GA 30901
Attachment number 2 \nPage 1 of 4
Item # 15
1.5 Agency will report all Accounts to Equifax, Experion, and Transunion if the Client
selects this service by initialing here. ____
1.6 Agency will promptly advise Client of any Account on which a notice of bankruptcy
has been received.
1.7 Client will promptly advise Agency of any account on which a notice of bankruptcy
has been received.
1.8 Client will promptly notify Agency of any payments that have been received by
Client on Accounts that have been placed with Agency.
1.9 Client authorizes Agency to endorse negotiable instruments made payable to Client
for purposes of depositing funds into Agency’s escrow account.
1.10 Client acknowledges that in connection with the collection of delinquent consumer
debts, the FDCPA requires that an Agency provide the consumer with verification of
the underlying obligation if that request is made to Agency, in writing, by the
consumer within 30 days of our initial communication with the consumer. The law
prohibits an Agency from collecting on any obligation once said verification has been
requested, until such time as said verification has been mailed by the Agency to the
consumer. Client acknowledges that in any situation in which it does not provide
Agency with the requested verification; Agency can no longer legally attempt to
collect on said account. In such case, Client acknowledges that the Agency will
return said account to Client.
1.11 Client acknowledges that Agency will not be held liable for any payment that is
returned unpaid from consumer’s bank. If Agency has already made payment to
Client on said account, then Client agrees that Agency will be reimbursed the full
amount.
II. FEES FOR SERVICES
2.1 As full compensation for it services, Agency shall receive a contingency fee of
___25___% on all monies collected on “Primary Accounts” placed for collection.
For this contract “Primary Accounts” shall be defined as all Accounts that have not
been worked by another collection agency prior to being placed with Agency.
III. REMITTANCES
3.1 Agency shall remit by the 20th of the month all monies collected during the preceding
month and shall invoice Client with a statement summary.
501 Greene Street
Suite 302
Augusta, GA 30901
Attachment number 2 \nPage 2 of 4
Item # 15
IV. REPORTING
4.1 Agency shall submit to Client an “Acknowledgement Report” of all Accounts
received for collection within one week of receipt of Accounts.
4.2 Agency shall submit to Client a “Remittance Report” every month outlining all
monies collected on Accounts.
4.3 Agency shall submit to Client a “Close Report” every month outlining all accounts
that have been returned to Client. This report will include, but is not limited too
bankruptcies, deceased, and Client recalls.
V. COMPLIANCE
5.1 Agency agrees to collect Accounts in strict compliance with the Fair Debt Collection
Practices Act (FDCPA).
5.2 Agency agrees to collect Accounts in strict compliance with all State Law.
5.3 Agency agrees to collect Accounts in strict compliance with all Local Laws.
5.4 Agency agrees to collect Accounts in strict compliance with all of the Clients’
guidelines and rules.
VI. TERMS AND TERMINATION
6.1 The Term of this agreement shall become effective when both parties have signed
said Agreement. The Agreement is for one year and will automatically renew each
year on signature date.
6.2 Cancellation of Agreement can be made with a 90-day written notice by either
Agency or Client.
(a) This termination does not apply to any accounts where legal
action has already been approved by Client and started by
Agency or its’ agents.
(b) This termination does not apply to any accounts where payment
plans are in effect and Agency has received a payment in the
previous 45 days.
VII. INDEMNIFICATION
7.1 If the acts of employees, agents, designates, servants or representatives of Agency
result in any legal action or suit be initiated against Client, Agency will accept full
responsibility for defense of said action and payment of litigation expenses incurred
in any resulting judgment.
7.2 Client agrees to accept full responsibility for any legal action or suit initiated against
Agency if said suit or legal action is from the attempts to collect on an Account that
has been determined to be a legally unenforceable debt.
501 Greene Street
Suite 302
Augusta, GA 30901
Attachment number 2 \nPage 3 of 4
Item # 15
VIII. ASSIGNABILITY
8.1 This Agreement is not assignable by either party without the prior written consent of
the other.
IX. APPLICABLE LAW
9.1 The Laws of the State of Georgia shall govern this Agreement. If any provisions are
deemed unenforceable all other provisions shall remain valid and in full effect.
X. ENTIRE AGREEMENT
10.1 This Agreement constitutes the entire Agreement and understanding between the
parties. Any prior Agreements, written and verbal, shall become null and void with
the signing of this Agreement.
XI. AMENDMENT
11.1 This Agreement or any of it provisions, may be modified or amended at any
time during its term, but only by an amendment in writing, signed by both parties
setting out such amendment or modification in full.
In witness whereof, the parties have caused this agreement to be duly executed this
_____________ of ___________________________.
___________________________ CONTRACT CALLERS, INC.
BY: _______________________ BY:
Title: ______________________ Title: VP of Special Operations
Date: ____________ Date:
501 Greene Street
Suite 302
Augusta, GA 30901
Attachment number 2 \nPage 4 of 4
Item # 15
ADDENDUM No. 1 TO
MASTER PROFESSIONAL SERVICES AGREEMENT
This Addendum No. 1 ("Addendum"), made effective as of ,
("Effective Date"), is between the Augusta Engineering Department (referred to hereinafter as
the “Client”) and Contract Callers Inc., (referred to hereinafter as “Agency”).
WHEREAS, effective on October 29, 2001 Augusta Utilities Department and Agency
entered into a Master Professional Services Agreement ("Agreement"); and,
WHEREAS, client desires to more expressly set for the parties’ rights and obligations
with respect to Customer Information (as defined below) and Consultant is agreeable to this;
NOW THEREFORE, in consideration of mutual covenants and agreements set forth
herein, the parties agree as follows:
1. Agency will accept accounts for collections from the Engineering Department of Augusta
Georgia starting with the effective date of this agreement.
2. Except as expressly, or by clear implication, modified by this Addendum, all other terms
and conditions of the Agreement are unchanged by this Addendum.
3. Agency will report accounts with balance as determined by the Client and up to Experian,
Equifax and TransUnion.
IN WITNESS WHEREOF, the parties have caused this Addendum to be executed by their duly
authorized representatives as of the Effective Date. For purposes of this Addendum, signed
copies shall be considered the same as signed originals of this Addendum.
Client Agency
By: _____________________________ By:
Name: __________________________ Name: __ _________
Title: ___________________________ Title: _Vice President of Special Operations
Date: ___________________________ Date: _
Attachment number 3 \nPage 1 of 1
Item # 15
Engineering Services Committee Meeting
10/9/2018 1:20 PM
Wrightsboro Road Widening Improvements Project (Marks Church Road to Augusta West Parkway)
Department:Engineering
Presenter:
Caption:Motion to approve entering into a Construction Contract
Agreement with the Georgia Department of Transportation
(GDOT) for the Wrightsboro Road Improvements (Marks
Church Rd. to Augusta West Pkwy) Project (PI #015976) as
requested by AED. Bid Item 18-127
Background:Wrightsboro Road Widening Improvements project is an
approved SPLOST project. This project consists of roadway
widening and intersection modifications for Wrightsboro Road
from Augusta West Parkway to Marks Church Road. The
widening will result in improvements to side roads, I-520 ramps,
and various driveways within the project corridor. The proposed
work will accommodate the addition of turn lanes, bicycle lanes,
sidewalks, landscaped medians, traffic and pedestrian signals,
and contraflow left turn lanes for improving the I-520
intersection. The contraflow left design for the two I-520 on-
ramps will result in greater vehicle queuing length, thus
improving traffic flow through the corridor. The project is under
construction. Additional funds are needed to complete designed
improvements while taking into consideration unknown field
conditions, and Augusta Engineering Department requested
funding assistance from GDOT.
Analysis:Agreement allows GDOT funding assistance to complete
roadway improvements as designed.
Financial Impact:GDOT is providing $1M state funds to complete construction
phase of the project.
Alternatives:Do not approve and identify alternate funding source to
complete the needed improvements.Cover Memo
Item # 16
Recommendation:Motion to approve entering into a Construction Contract
Agreement with the Georgia Department of Transportation
(GDOT) for the Wrightsboro Road Improvements (Mark Church
Rd. to Augusta West Pkwy) Project (PI #015976).
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 16
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