HomeMy WebLinkAbout2018-06-12 Meeting AgendaEngineering Services Committee
Meeting
Commission Chamber- 6/12/2018- 1:10 PM
ENGINEERING SERVICES
1.Approve Agreement with the Augusta Canal Authority for
delivery of water through the Augusta Canal. Attachments
2.Discuss the use of private contractors to clean vacant lots.
(Requested by Commissioner Marion Williams) Attachments
3.Motion to approve RFQ #18-132 Selection of Engineering Firms
for the Engineering Consultants Roster. Attachments
4.Motion to approve the minutes of the Engineering Services
Committee held on May 29, 2018.Attachments
5.Receive recommendation from the Engineering Department staff
regarding the traffic issues presented by Ms. Shante Brown
concerning Willhaven Estates, Haynes Station and Sims Landing.
Attachments
6.Discuss Storm Water Fee. (Requested by Commissioner
Marion Williams)Attachments
7.Approve Appointment of RFP #18-300 for the Design and
Concept for the Whitewater/Savannah River to McLaughlin
Whitewater Design Group.
Attachments
www.augustaga.gov
Engineering Services Committee Meeting
6/12/2018 1:10 PM
Approve Agreement for Delivery of Water Through the Augusta Canal
Department:Utilities
Presenter:Tom Wiedmeier
Caption:Approve Agreement with the Augusta Canal Authority for
delivery of water through the Augusta Canal.
Background:Historically, nonmunicipal users of water from the Augusta
Canal have withdrawn that water under an agreement that
defined the terms under which the water will be delivered and
used. The Augusta Canal Authority is now in control of all three
of the remaining power generation facilities on the canal. We
have developed the attached agreement, based on the
provisions of the previous agreements, to define the terms
under which we provide canal water for their use.
Analysis:This agreement documents a clear understanding between
Augusta and the Augusta Canal Authority regarding the delivery
of water to facilities under the control of the Canal Authority.
Financial Impact:No financial impact
Alternatives:None Recommended
Recommendation:We recommend the approval of this agreement with the Augusta
Canal Authority for delivery of water through the Augusta
Canal.
Funds are
Available in the
Following
Accounts:
No financial impact
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
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Item # 1
Engineering Services Committee Meeting
6/12/2018 1:10 PM
Contractors Clean Vacant Lots
Department:
Presenter:Commissioner Marion Williams
Caption:Discuss the use of private contractors to clean vacant lots.
(Requested by Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Engineering Services Committee Meeting
6/12/2018 1:10 PM
Engineering Consultant Services for Augusta, Georgia – Augusta Utilities Department
Department:Utilities
Presenter:Tom Wiedmeier
Caption:Motion to approve RFQ #18-132 Selection of Engineering Firms
for the Engineering Consultants Roster.
Background:The intent of this solicitation is to establish a roster of qualified
engineering firms in six categories from which Augusta Utilities
will solicit proposals for future engineering design work.
Analysis:AUD has evaluated all proposals submitted and developed the
attached roster of engineering firms for the six categories of
engineering work.
Financial Impact:No funding is being approved at this time, Augusta Utilities will
provide funding sources as projects are awarded to individual
Engineering Firms at a later date.
Alternatives:Rejection of the RFQ Engineering Firm Roster Selection. This
would delay the Utility Departments Ability to execute the
design of projects throughout Augusta-Richmond County.
Recommendation:Recommend Approval of RFQ #18-132 and the selected
Engineering Consultant Roster.
Funds are
Available in the
Following
Accounts:
No funding is being approved at this time, Augusta Utilities will
provide funding sources as projects are awarded to individual
Engineering Firms at a later date.
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 2
Item # 3
1 of 1
RFQ 18‐132 Engineering Consultant Services Rosters
Category 1 – Water Distribution System and Wastewater Collection System Analysis and
Design, including Pumping Stations:
A & S Engineering, LLC
Constantine Engineering, Inc.
Cranston Engineering Group, P.C.
Goodwyn, Mills and Cawood, Inc.
Infrastructure Systems Management, LLC
Johnson, Laschober & Associates, P.C.
W.K. Dickson & Company, Inc.
W.R. Toole Engineers, Inc.
Zimmerman, Evans & Leopold, Inc.
Category 2 – Water Treatment Plants:
Goodwyn, Mills and Cawood, Inc.
Hazen and Sawyer
Jacobs Engineering Group, Inc.
Category 3 – Wastewater Treatment Plants:
Constantine Engineering, Inc.
Goodwyn, Mills and Cawood, Inc.
Hussey, Gay, Bell & DeYoung, Inc.
Jacobs Engineering Group, Inc.
Category 4 – Wastewater Collection System Modeling:
CDM Smith, Inc.
Constantine Engineering, Inc.
Jacobs Engineering Group, Inc.
Category 5 – Wastewater Collection System Flow Monitoring:
McKim & Creed, Inc.
W.K. Dickson & Company, Inc.
Woolpert, Inc.
Category 6 – Surveying:
Cranston Engineering Group, P.C.
Moreland Altobelli Associates, LLC
Woolpert, Inc.
W.R. Toole Engineers, Inc.
Attachment number 1 \nPage 2 of 2
Item # 3
Request for Qualifications
Request for Qualifications will be received at this office until Tuesday, February 20, 2018 @ 3:00 p.m. for furnishing:
RFQ 18-132 Engineering Consultant Services for Augusta, GA – Utilities Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
A Pre Qualifications Conference will be held on Wednesday, February 7, 2018 @ 10:00 a.m. in the Procurement
Department, 535 Telfair Street, Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, February 8, 2018, @
5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand delivered.
No RFQ may be withdrawn for a period of sixty (60) days after qualifications have been opened, pending the execution
of contract with the successful vendor.
Request for Qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the request for qualification
including, but not limited to, the number of copies needed, the timing of the submission, the required financial
data, and any other requirements designated by the Procurement Department are considered material conditions
of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any
such material condition shall be submitted through the Procurement Director to the appropriate committee of the
Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the
outside of the envelope.
Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle January 11, 18, 25, February 1, 2018
Metro Courier January 17, 2018
Attachment number 2 \nPage 1 of 1
Item # 3
OFFICIAL
VENDORS Attachment
"B"E-Verify SAVE
Form
Addendums
1-2 Original 7
Copies
787 Engineering
1450 Greene Street, Suite 80
Augusta, GA 30901
Yes 1270805 Yes Yes Yes Yes
Pond & Company
621 NW Frontage Road, Suite 320
Augusta, GA 30907
Yes 175046 Yes Yes Yes Yes
Jacob Engineering
10 10th Street NW, Suite 1400
Atlanta, GA 30309
Yes 11557 Yes Yes Yes Yes
Goodwyn Mills Cawood
6120 Powers Ferry Rd., NW, Ste 350
Atlanta, GA 30339
Yes 425070 Yes Yes Yes Yes
Hazen and Sawyer
4011 Westcase Blvd
Raleigh, NC 27607
Yes 70249 Yes Yes Yes Yes
Woolpert
11301 Carmel Commons Blvd
Charlotte, NC 28226
Yes 11815 Yes Yes Yes Yes
AECOM
101 Research Dr
Columbia, SC 29203
Yes 411650 Yes Yes Yes Yes
Black & Veatch
11000 Regency Parkway, Suite 410
Cary, NC 27518
Yes 11557 Yes Yes Yes Yes
W & A Engineering
2470 Daniells Bridge Rd., Suite 161
Athens, GA 30606
Yes 228645 Yes Yes Yes Yes
A&S Engineering
P.O. Box 243
Evans, GA 30809
Yes 340435 Yes Yes Yes Yes
EMC Engineering Services
10 Chatham Center South
Suite 100
Savannah, GA 31405
Yes 324745 Yes Yes Yes Yes
Hussey Gay Bell
329 Commercial Drive
Savannah, GA 31406
Yes 398475 Yes Yes Yes Yes
WR Toole Engineers
1005 Broad St., Suite 200
Augusta, GA 30901
Yes 62985 Yes Yes Yes Yes
Constantine Engineering
1988 Lewis Turner Blvd
Fort Walton Beach, FL 32547
Yes 104087 Yes Yes Yes Yes
WK Dickson
1450 Greene St., Suite 225
Augusta, GA 30901
Yes 110665 Yes Yes Yes Yes
RFQ #18-132 Engineering Consultant Services
for the Augusta, GA – Utilities Department
RFQ Due: Wednesday, February 28, 2018 @ 11:00 a.m.
Total Number Specifications Mailed Out: 77
Total Number Specifications Download (Demandstar): 13
Total Electronic Notifications (Demandstar): 335
Total Number Secifications Mailed to Local Vendors: 19
Pre Bid Conference: 29
Total packages submitted: 24
Total Noncompliant: 1
Page 1 of 2 18-132 Official RFQ Tab
Attachment number 3 \nPage 1 of 2
Item # 3
OFFICIAL
VENDORS Attachment
"B"E-Verify SAVE
Form
Addendums
1-2 Original 7
Copies
RFQ #18-132 Engineering Consultant Services
for the Augusta, GA – Utilities Department
RFQ Due: Wednesday, February 28, 2018 @ 11:00 a.m.
Total Number Specifications Mailed Out: 77
Total Number Specifications Download (Demandstar): 13
Total Electronic Notifications (Demandstar): 335
Total Number Secifications Mailed to Local Vendors: 19
Pre Bid Conference: 29
Total packages submitted: 24
Total Noncompliant: 1
Southern Land Surveyors
4571-A Cox Rd
Evans, GA 30809
Yes No / Non-
Compliant Yes Yes Yes Yes
CDM Smith
1715 North West Shore Blvd. Suite 8
Tampa, FL 33607
Yes 32909 Yes Yes Yes Yes
Moreland Altobelli Associates
2450 Commerce Ave
Duluth, GA 30096
Yes 53328 Yes Yes Yes Yes
McKim & Creed
9960 W Sam Houston Pkwy S
Houston, TX 77099
Yes 68813 Yes Yes Yes Yes
Infrastructure Systems Mgt
1557 Broad St
Augusta, GA 30901
Yes 1266225 Yes Yes Yes Yes
JLA
1296 Broad St
Augusta, GA 30901
Yes 226309 Yes Yes Yes Yes
Cranston Engineering
452 Ellis St
Augusta, GA 30901
Yes 64684 Yes Yes Yes Yes
Zel Engineering
435 TelFair St
Augusta, GA 30901
Yes 257101 Yes Yes Yes Yes
Page 2 of 2 18-132 Official RFQ Tab
Attachment number 3 \nPage 2 of 2
Item # 3
OFFICIAL
VENDORS
1. Water Distribution
System and
Wastewater
Collection System
Analysisi and Disgn,
Including Pumping
Stations
2. Water Treatment
Plants
3. Wastewater
Treatment Plants
4. Wastewater
Colleciton System
Modeling
5. Wastewater
Collection System
Modeling
6. Surveying
787 Engineering
1450 Greene Street, Suite 80
Augusta, GA 30901
210.0 177.5 150.0
A&S Engineering
P.O. Box 243
Evans, GA 30809
367.5 312.5
AECOM
101 Research Dr
Columbia, SC 29203
295.0 295.0 295.0
Black & Veatch
11000 Regency Parkway, Suite 410
Cary, NC 27518 300.0 312.5 300.0 312.5
CDM Smith
1715 North West Shore Blvd. Suite 8
Tampa, FL 33607 305.0 325.0 317.5 375.0
Constantine Engineering
1571 Broad St., Suite C
Augusta, GA 30904 405.0 347.5 405.0 390.0 347.5
Cranston Engineering
452 Ellis St
Augusta, GA 30901
417.5 417.5
EMC Engineering Services
10 Chatham Center South
Suite 100
Savannah, GA 31405
310.0 315.0
Goodwyn Mills Cawood
6120 Powers Ferry Rd., NW, Ste 350
Atlanta, GA 30339
405.0 405.0 405.0 347.5 347.5
Hazen and Sawyer
4011 Westcase Blvd
Raleigh, NC 27607
300.0 362.5 312.5 320.0
Hussey Gay Bell
329 Commercial Drive
Savannah, GA 31406
320.0 362.5 320.0
Infrastructure Systems Mgt
1557 Broad St
Augusta, GA 30901 405.0
Jacob Engineering
10 10th Street NW, Suite 1400
Atlanta, GA 30309 320.0 362.5 362.5 362.5
Johnson Lashober & Associates
1296 Broad St
Augusta, GA 30901
405.0
McKim & Creed
4536 Nelson Brogdon Blvd.
Building E, Suite 2
Sugar Hill, GA 30518
300.0 312.5 312.5 367.5 312.5
Moreland Altobelli Associates
2450 Commerce Ave
Duluth, GA 30096
362.5
Pond & Company
621 NW Frontage Road, Suite 320
Augusta, GA 30907
315.0 275.0
W & A Engineering
2470 Daniells Bridge Rd., Suite 161
Athens, GA 30606
280.0 292.5
WK Dickson
1450 Greene St., Suite 225
Augusta, GA 30901
392.5 342.5 377.5
Woolpert
11301 Carmel Commons Blvd
Charlotte, NC 28226 320.0 320.0 362.5 362.5
WR Toole Engineers
1005 Broad St., Suite 200
Augusta, GA 30901 392.5 392.5
Zel Engineering
435 TelFair St
Augusta, GA 30901
355.0 300.0 312.5
RFQ #18-132 Engineering Consultant Services
for the Augusta, GA – Utilities Department
RFQ Due: Wednesday, February 28, 2018 @ 11:00 a.m.
Page 1 of 1 18-132 Scores Matrix Cumulative - Agenda
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Item # 3
Engineering Services Committee Meeting
6/12/2018 1:10 PM
Minutes
Department:Clerk of Commission
Presenter:
Caption:Motion to approve the minutes of the Engineering Services
Committee held on May 29, 2018.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Engineering Services Committee Meeting Commission Chamber - 512912018
ATTENDANICE:
Present: Hons. Fennoy, Chairman; Hasan, Vice Chairman; Smith and
Frantom, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
ENGINEERING SERVICES
1. Approve entering into a Mowing and Maintenance Agreement as well as an Item
Indemnity Agreement with the Georgia Department of Transportation in Action:
conjunction with TIA funded l5th Street Pedestrian Improvements Project as Approved
requested by AED.
Motions
ryJ:"' Motion Text Made By Seconded By
Motion to
^ aDDrove.APProve vtotion passes
4_0.
Commissioner Commisioner Sean passes
Ben Hasan Frantom
Motion
Result
2. Approve funding for Preliminary and Final Engineering Phases of Design Item
Consultant Supplemental Agreement to Civil Services, Inc. in the amount of Action:
$715,495.85 for 5th Street Bridge over the Savannah River (Bridge Repair and Approved
Restoration) as requested by AED.
Motions
Motion Motion Textrype
Motion to
^ aDDrove.APProve vtotio, passes
4-0.
Made By
Commissioner
Ben Hasan
Seconded By fffii
Commisioner Serrranrom n' Pu"t'
Attachment number 1 \nPage 1 of 6
Item # 4
3. Award Bid Item 17-271 for a Replacement Raw Water Pump #5 at Goodrich Item
Street Raw Water Pumping Station to Gicon Pumps & Equipment, Inc. Action:
Approved
Motions
Motion
Type
Approve
4. Award Bid Item 17-285 for 7.5kw Generators to Border States Industries.Item
Action:
Approved
Motions
Motion
Type
Approve
4-0.
5. Award Bid Item 17-290 for a Rough Terrain Telescopic Forklift to United ItemRentals. Action:
Approved
Motions
Motion
Type
Approve
6. Award Bid Item 17-291for SCADA Computer Server to Insource Solutions. Item
Action:
Approved
Motion Text Made By Seconded By
Motion to
approve. Commissioner Commisioner Sean
Motion Passes Ben Hasan Frantom
4-0.
Motion Text Made By Seconded By
Motion toapprove. Commissioner Commisioner Sean
Motion Passes Ben Hasan Frantom
Motion Text Made By Seconded By
Motion to
approve. Commissioner Commisioner Sean
Motion Passes Ben Hasan Frantom
4-0.
Motion
Result
Passes
Motion
Result
Passes
Motion
Result
Passes
Motions
r#:" Motion rext Made Bv
Approve
seconded By Motion
Result
Passes
Attachment number 1 \nPage 2 of 6
Item # 4
Motion to Commissioner Commisioner Seanapprove. Ben Hasan Frantom
Motion Passes
4-0.
7. Receive as information an update on Traffic Engineering's review of the Item
request to determine the volume of traffic on Camilla Avenue and report on Action:
the existing pavement's condition. (Deferred from the May 8, 2018 Approved
meeting.)
Motions
Motion Motion Text Made By seconded By HIil'l'ype
Motion to approve placing
Camilla Avenue at the top
of the list to make the
repairs to the portion of
the road in Richmond
A -_-^_.^ County and contacting Commissioner CommisionerApprove Columbia County about Ben Hasan Sean Frantom Passes
making repairs to their
portion of the road so that
the work could all be done
at the same time.
Motion Passes 4-0.
8. Mr. Donovan Thompson regarding a request for a new sewer line for existing Item
septic tank system. Action:
Approved
Motions
Motion Motion Text Made By Seconded By fJjilrype
Motion to approve
Approve iltr#lf; this item as ;:rffi3f*' 3:f;Iffiiil" passes
Motion Passes 4-0.
9. Approve supplemental funding of current Sediment Dredging and Disposal Item
Construction Services Two-Phase Contract Phase I (Heirs Pond) and Phase 2 Action:
(Lake Aumond) in the amount of $1 million. Also Authorize executing Phase Approved
2 (Lake Aumond) of the current contract. RFP l7-301.
Attachment number 1 \nPage 3 of 6
Item # 4
10. Motion to approve the minutes of the Engineering Services Committee held Item
on May 8, 2018. Action:
Approved
Motions
rr"J:'" Motion rext Made Bv
Motion to
. aDDrove.APProve vtotion Passes
4-0.
Motions
fr'J:"' Motion rext Made Bv
Motion to
. aDDrove.APProve vtotiorrPasses
4-0.
Motions
f#:" Motion rext
seconded By Motion
Result
Commissioner Commisioner Sean passes
Ben Hasan Frantom
seconded By Motion
Result
Commissioner Commisioner
Ben Hasan Sean Frantom Passes
11. Update/report from the Directors of Recreation and Engineering regarding ltem
the current task of cutting and the overall Management Plan for the regular Action:
maintenance (overgrowth) of trees and shrubbery on Broad Street. Approved
(Referred from the May 8,2018 Engineering Services Committee)
Approve
Motion to approve
receiving this item as
information.
Motion Passes 4-0.
policy for vacant lot
Motion Text Made By
Motion to approve Commissioner
receiving this item as Ben Hasan
Made By Seconded By
Commissioner Commissioner
Ben Hasan Grady Smith
Motion
Result
Passes
12.Consider
Fennoy)
Motions
Motion
Type
Approve
cleaning. (Requested by Commissioner Bill Item
Action:
Approved
Seconded By
Commisioner
Sean Frantom
Motion
Result
Passes
Attachment number 1 \nPage 4 of 6
Item # 4
information. Mr.
Smith out.
Motion Passes 3-0.
13. Approve to Supplement Construction Contract with Reeves Construction Co. Item
in the amount of $1,060,158.00 to cover additional cost for Resurfacing Action:
Olive Road (Gordon Hwy to White Rd.) and Center West Parkway Approved
(Sherwood Dr. - Bertram Rd.) as requested by AED. Bid: 17-243.
Motions
Motion Motion TextType
Motion to
^ approve.APProve Motion passes
4-0.
14. Presentation by Ms. Shante
regarding traffic issues for
Landing.
Motions
Motion Motion Text't'ype
Motions
f#:'" Motion rext
seconded By Motion
ResultMade By
Commissioner Commisioner
Ben Hasan sean Frantom Passes
Brown, HOA President for Willhaven Estates, Item
Willhaven Estates, Haynes Station and Sims Action:
Approved
Made By Seconded By fffil
Motion to approve
referring this item to the
Engineering Department
^ for a recommendation CommisionerApprove back to the next Sean Frantom
committee meeting in
two weeks.
Motion Passes 4-0.
Commissioner
William Passes
Fennoy
15. Update from the Director of Utilities on the inoperable status of the Item
water fountain and projection screens on Broad St./James Brown Blvd. along Action:
with the other improvements that had been previously discussed. (Requested Approved
by Commissioner Marion Williams)
Motion
ResultMade By Seconded By
Attachment number 1 \nPage 5 of 6
Item # 4
Approve Motion to approve Commisioner Commissioner passes
receiving this item as Sean Frantom William Fennoy
information. Mr.
Smith out.
Motion Passes 3-0.
www.augustaga.gov
Attachment number 1 \nPage 6 of 6
Item # 4
Engineering Services Committee Meeting
6/12/2018 1:10 PM
Shante Brown
Department:Clerk of Commission
Presenter:
Caption:Receive recommendation from the Engineering Department staff
regarding the traffic issues presented by Ms. Shante Brown
concerning Willhaven Estates, Haynes Station and Sims
Landing.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
From:
Sent:
To:
Subject:
Attachments:
Shante Brown <slbrown0321@gmail.com>
Sunday, May 20,2OLB L2:O4 PM
Nancy Morawski
[EXTERNAL] Agenda Item request Form'
agenda Item Request form.pdf
Good morning,
My Name is Shante Brown and I am the HOA President for Willhaven Estates. I am submitting a request to be
allowed to present to the engineering committee about Traffic Issues for Willhaven estates, Haynes Siation, and
Sims Landing. I can be reached at706-267-7690.
Thank you,
Shante Brown
Willhaven Estates HOA President
[NOTICE: This message originated outside of the City of Augusta's mail system -- DO NOT
CLICK on links, open attachments or respond to requests for information unless you are sure the content is
safe.l
Attachment number 1 \nPage 1 of 2
Item # 5
AGENDA ITEM REQUEST FORM
commission meetings: First and third ruesdays of each month - 2:00 p.m.
committee meetings: Second and last Tuesdays of each month - r:00 p.m.
commission/committee: (Please check one and insert meeting date)
Adm inistrative Services Comm ittee_--.--.-r.:--
Engineering Services Comm ittee
Finance Committee
Commission
Public Safety Committee
Public Services Committee
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
DateofMeeting 9. 2q. \t
Date of Meeting
contact Information for IndividuauPresenter Making the Requesi:
Name:r\h ?r
Telephone Number:
Fax Number:
E-MailAddress:
Caption/Topic of Discussion to be placed on the Agenda:
E.I-rfr +rL rr 8sLc.
Please send this request form to the following address:
Ms. Lena J. Bonner Telephone Number: 706-g2l-1g20
Clerk of Commission Fax Number: 706-E2l-lg3g
suite 220 Municipal Building E-Mail Address: nmorawski@augustaga.gov
535 Telfair Street
Augusta, GA 30901
Requests may be faxed, e-mailed or delivered in person and must be received in the Cterk'sOffice no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five-minute time limit will be allowed for presentations.
l-i rc r.J .k
Attachment number 1 \nPage 2 of 2
Item # 5
Engineering Services Committee Meeting
6/12/2018 1:10 PM
Storm Water Fee.
Department:
Presenter:Commissioner Marion Williams
Caption:Discuss Storm Water Fee. (Requested by Commissioner
Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Engineering Services Committee Meeting
6/12/2018 1:10 PM
Whitewater/Savannah River Design and Concept
Department:Utilities
Presenter:Tom Wiedmeier
Caption:Approve Appointment of RFP #18-300 for the Design and
Concept for the Whitewater/Savannah River to McLaughlin
Whitewater Design Group.
Background:The New Savannah River Bluff Lock and Dam was originally
constructed in 1937 by the United States Army Corp of
Engineers for the purpose of facilitating commercial navigation
on the upper reaches of the Savannah River to serve Augusta,
GA. Commercial shipping use of the lock ceased in 1979 and as
of today the structure is in disrepair and has been permanently
closed by the Army Corps of Engineers. With the involvement
of and guidance of the Army Corps of Engineers, Augusta seeks
to make improvements for the lock and dam structure. Augusta
seeks to use a holistic approach considering the Savannah River
from the Lock and Dam through and including downtown
Augusta, Georgia, to design whitewater features and other
concepts to provide fun and entertainment for boaters, anglers,
water recreation enthusiasts, and park visitors, while addressing
the needs of regulators and the community at large. With this in
mind, Augusta has solicited and accepted proposals from design
firms to provide the initial conceptual design with the intention
that future phases of work will negotiated to provide full design
services.
Analysis:The selection committee has reviewed and evaluated the two
proposals submitted by Pond & Company and McLaughlin
Whitewater Design Group and has selected McLaughlin
Whitewater Design Group. The committee has negotiated with
the McLaughlin Whitewater Design Group in order to expand
upon the scope that was proposed to include additional services
at no additional fee.
Financial Impact:
Cover Memo
Item # 7
The selection committee has reviewed the proposal and find the
amended scope and fee to be fair and reasonable. Funding in the
amount of $39,977.00 is available in accounts: 507-04-3490-
5212115
Alternatives:Rejection of the selected proposal and to resolicit.
Recommendation:Recommend the Commission approve RFP #18-300:
Whitewater/Savannah River Design and Concept be awarded to
McLaughlin Whitewater Design Group in the amount of
$39,977.00
Funds are
Available in the
Following
Accounts:
Funds are available in the following accounts: 507-04-3490-
5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Request for Proposal
Request for Proposals will be received at this office until Tuesday, May 22, 2018 @ 11:00 a.m. for furnishing:
RFP Item # 18-300 Whitewater/Savannah River Design and Concept for Augusta Georgia Recreation and
Parks Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
Proposal Process
Firms are invited to submit documentation that establishes an ability to meet the established criteria, scope, and other
requirements as described in detail in the solicitation document. The technical evaluation committee evaluates the
submissions and ranks the firms based on the criteria stated in the solicitation document. The top-ranked firms (usually
3 – 5) are short listed. The technical evaluation committee will assess the in-depth responses submitted by the service
providers .
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday May 16, 2018 @
5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 120 days after RFPs have been opened, pending the execution of contract
with the successful vendors.
Request for Proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the Request for Proposal including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are
not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the
envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle May 10, 15, 2018
Qualification
s-Based Selection
for
Architectural & Enginee
ring Services
Attachment number 1 \nPage 1 of 1
Item # 7
OFFICIAL
VENDORS Original 8
Copies
Fee
Proposal
Attachment
B E-Verify SAVE
Form
Addendum
1 & 2
McLaughlin Whitewater Design
Group
2480 W 26th Ave, Unit B225
Denver, Co 80211
Yes Yes Yes Yes 38431 Yes Yes
Pond & Company
3500 Parkway Lane, Ste 500
Peachtree Corners, GA 30092
Yes Yes Yes Yes 175046 Yes Yes
Gold Hill Whitewater Center
1275 Upper River Road
Gold Hill, OR 97525
Merrick
Corporate Hesdquarters
5970 Greenwood Plaza Blvd.
Greenwood Village, CO 80111
Recreation Engineering & Planning
485 Arapahoe Ave.
Boulder, CO 80302
Whitewater Designs
520 Commercial, Ste K
Eugene, OR 97402
RFP Opening Item #18-300
Whitewater/Savannah River Design & Concept
for Augusta, GA- Recreation and Parks Department
RFP Due: Tuesday, May 22, 2018 @ 11:00 a.m.
Total Number Specifications Mailed Out: 9
Total Number Specifications Download (Demandstar): 10
Total Electronic Notifications (Demandstar): 172
Total Number Specifications Mailed Out to Local Vendors: 0
Pre Proposal Telephone Conference Attendees: NA
Total packages submitted: 2
Total Noncompliant: 0
Page 1 of 1
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Item # 7
Description Points Comments
Professional Qualifications
1. State the full name and address of your organization and, if applicable, the branch office or other
subordinate element that will perform, or assist in performing, the work hereunder. Indicate whether it
operates as an individual, partnership, or corporation.
2. Include the name of executive and professional personnel by skill and qualification that will be
employed in the work. Indicate which of these individuals you consider key to the successful completion
of the project. Identify only individuals who will do the work on this project by name and title. Resumes
and qualifications are required for all proposed project personnel. Qualifications and capabilities of any
subconsultants must also be included.
3. State history of the firm, in terms of length of existence, types of services provided, etc. Identify the
technical details which make the firm uniquely qualified for this work.
15 14.3 13.1
Past Involvement with Similar Projects
The written proposal must include a list of specific experience in the project area and indicate proven
ability in developing detailed designs and implementing similar projects for the firm and the individuals
to be involved in the project. Provide three constructed whitewater recreation project examples
designed by staff proposed to work on this project. Examples should include whitewater recreation
projects that improved the overall health of the river system, included natural channel design features,
improved fish habitat and facilitated sediment transport.
Examples should also include narrative of how staff worked with permitting/regulatory agency in
achieving desired outcome. A summary of related projects with the original deadline and cost estimate
versus the actual design completion date and final cost of the design shall be included. A list of three (3)
client references must be provided for similar projects recently completed. It shall include the
firm/agency name, address, telephone number, project title, and contact person.
35 32.8 26.8
Work Plan
A detailed work plan istobepresented which lists alltasks determined to be necessary to accomplish
the work of thisproject.The work plan shalldefineresourcesneededfor each task(title andindividual
person-hours)and the firm’s staff person completing the project task.In addition,theworkplan shall
includea timeline scheduledepictingthe sequence andduration oftasksshowinghowthe work will be
organized and executed, and items listed in section 2C.
1. The workplanshallbe sufficiently detailedand clearto identify theprogress milestones (i.e.,when
project elements,measures,and deliverables are to be completed)and the extent and timing of the
Augusta personnel involvement.Additional project elements suggested by the Proposer are to be
included in the work plan and identified as Proposer suggested elements.
2. The work plan shall include what yourcompanyvisionsfor whitewater structures in this section of
the Savannah River.Address the feasibility,look,function and costs of the completed whitewater
features.
3. The work plan shall include how you will work with and gain the approval of State and Federal
agencies tocomplete the permitting process.Detail how youwill collaborate withawide rangeofriver
stakeholders to gain support for a successful project.
4. The work plan must identify information the Proposer will need from Augusta staff in order to
complete the project. Include estimated time and resource commitment from Augusta staff.
5. The work plan shall include any other information that the Proposer believes to be pertinentbut
not specifically asked for elsewhere.Also include inthe work plan,proposed steps,if any,toexpedite
completion of the project. This will be given due consideration during evaluation of proposals.
Inthescoringfor this section,consultants shall beevaluatedon the clarity,thoroughness,and content
of their responses to the above items.
Reference Considerations
The selectionpanelwillcheck referencesfor top rankedfirms.A listof three (3)client referencesmust
be provided for similar projects recently completed.It shall include the firm/agency name,address,
telephone number, project title, and contact person.
Fee Proposal
Fee quotations shall be submitted in a separate,sealed,envelope as part of the proposal.Fee
quotations are to include the names,title,hourly rates,overhead factors,and any other details,
includinghours ofeffort foreach team memberby task,and sub-task,by which the overall andproject
element costs have been derived.The fee quotation is torelateindetail toeach itemof the proposed
work plan.Consultants shallbe capable ofjustifying thedetails of thefee proposalrelative topersonnel
costs, overhead, how the overhead rate is derived, material and time.
Augusta,Georgiawillnot evaluatethe consultingfirm based ona fee schedule fordesignservices.RFPs
will only bereviewedafterthe Best ValueCriteriaareranked.A consulting firmwillbechosenbasedoff
of the Evaluation Considerations and Selection Process after initial evaluation,Augusta will determine
top respondents, and open only those fee proposals.
Cumulative - Total Points 100 79.0 69.1
Cumulative Evaluation Sheet - RFP Opening Item #18-300
Whitewater/Savannah River Design & Concept
for Augusta, GA- Recreation and Parks Department
RFP Due: Wednesday, May 30, 2018 @ 12:00 p.m.
McLaughlin Whitewater Design
Group
2480 W 26th Ave, Unit B225
Denver, Co 80211
Pond & Company
3500 Parkway Lane, Ste 500
Peachtree Corners, GA 30092
EVALUATION SHEET
35
15
32.0 29.3
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