HomeMy WebLinkAbout2017-12-12 Meeting AgendaEngineering Services Committee
Meeting
Commission Chamber-12/12/2017-1:05 PM
ENGINEERING SERVICES
1.Motion to determine that Canterbury Drive, North of Ramsgate
Road, as shown on the attached map has ceased to be used by
the public to the extent that no substantial public purpose is
served by it or that its removal from the county road system is
otherwise in the best public interest, and to receive as
information the results of the public hearing held regarding the
issue of abandonment pursuant to O.C.G.A. §32-7-2, with the
abandoned property to be quit-claimed to the appropriate party
(ies), as provided by law and an easement to be retained over
the entire abandoned portion for existing or future utilities as
directed by Augusta Engineering Department and Augusta
Utilities Department and adopt the attached Resolution.
Attachments
2.Approve the One-Year Extension of the Agreement between
Augusta and Unimin Corporation for the Purchase of Landfill
Gas.
Attachments
3.Approve the purchase of five (5) 4-inch emergency backup
pumps for the Utilities Department to be used at wastewater lift
stations.
Attachments
4.Motion to approve the minutes of the Engineering Services
Committee held on November 28, 2017.
Attachments
5.Approve award of Construction Contract to Reeves
Construction Company in the amount of $4,653,252.00 for
Transportation Investment Act (TIA) Project, North Leg Road
Improvements Project - Phase II as requested by AED. Award
is contingent upon receipt of signed contracts and proper bonds
(ITB 17-264).
Attachments
6.Consider awarding contract to P&H Supply Co., Inc. for Bid
Item #17-281 for Pipeline Inspection System.
Attachments
www.augustaga.gov
7.Approve Procurement of Replacement Parts for Hypochlorite
Generation Equipment.
Attachments
8.Presentation by Ms. Vicky Mistry regarding a new road to be
constructed in front of hotel as hotel does not have an entrance.
Attachments
Engineering Services Committee Meeting
12/12/2017 1:05 PM
Abandonment of Canterbury Drive, North of Ramsgate Road - 2nd Reading
Department:Law
Presenter:Andrew MacKenzie
Caption:Motion to determine that Canterbury Drive, North of Ramsgate
Road, as shown on the attached map has ceased to be used by the
public to the extent that no substantial public purpose is served by
it or that its removal from the county road system is otherwise in
the best public interest, and to receive as information the results of
the public hearing held regarding the issue of abandonment
pursuant to O.C.G.A. §32-7-2, with the abandoned property to be
quit-claimed to the appropriate party(ies), as provided by law and
an easement to be retained over the entire abandoned portion for
existing or future utilities as directed by Augusta Engineering
Department and Augusta Utilities Department and adopt the
attached Resolution.
Background:The abandonment request has been reviewed by all essential
county departments and administrators and approvals were
received to this abandonment request. Pursuant to O.C.G.A. §32-
7-2, a public hearing was held on November 29, 2017 for this
matter. The map of said Canterbury Drive, North of Ramsgate
Road is attached.
Analysis:In addition to the information provided in the above Background
section, results of the public hearing will be presented to the
Commission. Notice to the property owners located thereon has
been provided, pursuant to O.C.G.A. §32-7-2(b)(1).
Financial Impact:Cost of publication and advertisement of public hearing.
Alternatives:Approve or deny request to determine that Canterbury Drive,
North of Ramsgate Road be abandoned.
Recommendation:
Approve determination and request for abandonment of
Canterbury Drive, North of Ramsgate Road pursuant to O.C.G.A.
Cover Memo
Item # 1
§32-7-2, with the abandoned property to be quit-claimed to the
appropriate party(ies) as allowed by law, and an easement(s) as
directed by the Augusta Engineering Department and the Augusta
Utilities Department to be retained over the entire abandoned
portion for existing or future utilities and drainage and adopt the
attached Resolution.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
AGENDA ITEM
Engineering Services Committee
December 12, 2017
Motion to determine that Canterbury Drive, North of Ramsgate Road, as shown on the attached map
has ceased to be used by the public to the extent that no substantial public purpose is served by it or
that its removal from the county road system is otherwise in the best public interest, and to receive as
information the results of the public hearing held regarding the issue of abandonment pursuant to
O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as
provided by law and an easement to be retained over the entire abandoned portion for existing or future
utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt
the attached Resolution.
Department: Law
Caption: Motion to determine that Canterbury Drive, North of Ramsgate Road, as shown
on the attached map has ceased to be used by the public to the extent that no
substantial public purpose is served by it or that its removal from the county
road system is otherwise in the best public interest, and to receive as
information the results of the public hearing held regarding the issue of
abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be
quit-claimed to the appropriate party(ies), as provided by law and an easement
to be retained over the entire abandoned portion for existing or future utilities
as directed by Augusta Engineering Department and Augusta Utilities
Department and adopt the attached Resolution.
Background: The abandonment request has been reviewed by all essential county
departments and administrators and approvals were received to this
abandonment request. Pursuant to O.C.G.A. §32-7-2, a public hearing was held
on November 29, 2017 for this matter. The map of said Canterbury Drive,
North of Ramsgate Road is attached.
Analysis: In addition to the information provided in the above Background section, results
of the public hearing will be presented to the Commission. Notice to the
property owners located thereon has been provided, pursuant to O.C.G.A. §32-
7-2(b)(1).
Financial Impact: Cost of publication and advertisement of public hearing.
Alternatives: Approve or deny request to determine that Canterbury Drive, North of
Ramsgate Road be abandoned.
Recommendation: Approve determination and request for abandonment of Canterbury Drive,
North of Ramsgate Road pursuant to O.C.G.A. §32-7-2, with the abandoned
Attachment number 1 \nPage 1 of 2
Item # 1
property to be quit-claimed to the appropriate party(ies) as allowed by law, and
an easement(s) as directed by the Augusta Engineering Department and the
Augusta Utilities Department to be retained over the entire abandoned portion
for existing or future utilities and drainage and adopt the attached Resolution.
Funds are available
In Following
Accounts:
REVIEWED AND APPROVED BY:
Attachment number 1 \nPage 2 of 2
Item # 1
Attachment number 2 \nPage 1 of 1
Item # 1
THIS RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION TO
ABANDON CANTERBURY DRIVE, NORTH OF RAMSGATE ROAD AS A PART OF
THE ROAD SYSTEM OF AUGUSTA;
THIS RESOLUTION, adopted by the Augusta-Richmond County Commission
(“Commission”);
WHEREAS, it has been proposed that the Commission make a determination that
Canterbury Drive, North of Ramsgate Road as shown on the attached plat, has ceased to be used
by the public to the extent that no substantial public purpose is served by it or that its removal from
the county road system is otherwise in the best public interest and that the right-of-way should be
abandoned as part of the Richmond County Road System; and
WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to
reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and to
abandon such roads; and
WHEREAS, a Public Hearing was held on November 29, 2017 at the Augusta-Richmond
County Municipal Building, 2nd Floor, 535 Telfair Street, Augusta, Georgia; and
WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the
newspaper in which Sheriff’s advertisements for Richmond County are published, on November
16, 2017 and November 23, 2017, and that the property owners located on Canterbury Drive, North
of Ramsgate Road were given notice; and
WHEREAS, the results of the Public Hearing were reported to the Board of
Commissioners and considered thereby; and
WHEREAS, the Commission, at their meeting held, December 19, 2017, approved the
proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute having
been met;
Attachment number 3 \nPage 1 of 2
Item # 1
NOW THEREFORE, be it resolved by the Commission and it is hereby resolved by the
authority of same as follows:
1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the
abandonment and removal above-said of the Right-of-Way and such Right-of-Way no
longer serves a substantial public purpose or that its removal from the county road system
is otherwise in the best public interest and is hereby abandoned as part of the Richmond
County Road System;
2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law
to the adjoining property owner, subject to easements and restrictions deemed necessary
by the Augusta Engineering Department and the Augusta Utilities Department, and the
Mayor and Clerk of Commission are hereby authorized to execute the documents necessary
to effectuate such transfer as directed by the Augusta Law Department.
3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County
Commission, accompanied by the exhibits referred to herein;
4. This Resolution shall become effective immediately upon its adoption.
DULY ADOPTED by the Augusta, Georgia Commission this ______ day of
_____________________, 2017.
AUGUSTA, GEORGIA COMMISSION
By: ________________________________
Hardie Davis, Jr.
As its Mayor
Attest: ______________________________
Lena J. Bonner
As its Clerk
Attachment number 3 \nPage 2 of 2
Item # 1
Engineering Services Committee Meeting
12/12/2017 1:05 PM
Approve the One-Year Extension of the Agreement between Augusta and Unimin Corporation for the
Purchase of Landfill Gas.
Department:Environmental Services
Presenter:Lori Videtto
Caption:Approve the One-Year Extension of the Agreement between
Augusta and Unimin Corporation for the Purchase of Landfill
Gas.
Background:Augusta has entered into an Agreement with Unimin Corporation
– Hephzibah Plant for the purchase of the landfill gas. The current
agreement has been in place since 1996; and expires December
31, 2017. As such, the Environmental Services Department is
requesting the execution of a one-year extension to the current
agreement.
Analysis:The third-party purchase of landfill gas, which is a by-product of
the decomposition of garbage, is an agreement that has been in
place for 10+ years. As a permit requirement for landfill
operation, Augusta ESD is required to control the landfill gas and
not allow it to be released to the atmosphere. Having a vendor
which purchases the gas from our facility is a benefit to both
entities – it allows Augusta to profit from the sale and maintain
permit compliance; but also provides benefit to the Mine, as it
provides them savings versus having to purchase natural gas at
market rates. A one-year contract extension would allow both
ESD and the Mine the opportunity to fully research and negotiate
an updated Agreement.
Financial Impact:Current landfill gas sales run approximately $37,000 per month.
This is revenue to ESD and allows for ongoing maintenance and
operation to the Gas Collection and Control system.
Alternatives:1. Approve the one-year extension. 2. Do not approve the
extension, which would hinder the Mine's operation and reduce
ESD's revenues.Cover Memo
Item # 2
Recommendation:Approve the extension to allow additional time for research and
negotiation of the contract with Unimin.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator
Clerk of Commission
Cover Memo
Item # 2
Page 1 of 2
FIRST AMENDMENT TO THE LANDFILL GAS SALES AGREEMENT
This First Amendment to the Landfill Gas Sales Agreement (“Agreement”) is made this _____
day of _____________, 2017, between Augusta, Georgia, a political subdivision of the State of
Georgia, acting by and through its Environmental Services Department, hereinafter referred to as
“SELLER”, and Unimin Corporation – Hephzibah Plant, hereinafter referred to as “BUYER”.
SELLER and BUYER are at times collectively referred to hereinafter as the “Parties” or
individually as the “Party”.
Whereas, SELLER and BUYER entered into a certain Landfill Gas Sales Agreement on
December 19, 1996;
Whereas, the agreement entered into by the Parties provided for a ten-year term, with ten
(10) one-year renewals;
Whereas, the Parties have exhausted all renewals, but have agreed that it is in the best
interest of both parties to extend the current Agreement for one (1) additional year; and
NOW THEREFORE, for and in consideration of the premises, the mutual covenants
contained herein, Ten Dollars ($10.00) in hand paid and other good and valuable consideration,
the receipt, adequacy and sufficiency of which are hereby acknowledged by SELLER AND
BUYER, SELLER and BUYER hereby covenant and agree as follows:
1. ARTICLE III, TERM, Section 3.2 of the Agreement is hereby deleted in
its entirety and replaced with the following:
3.2 Either Seller or Buyer shall have the right to renew the Agreement for one-year
periods for an additional ten (10) years by notifying the other party in writing of its
intention to renew at lease thirty days prior to the expiration of the Agreement or any
subsequent option period. At the end of the additional ten (10) years, if it is in the best
interest of the Parties, the Parties may agree to extend for one (1) additional year with
the final expiration of this Agreement between the Parties occurring at 11:59 PM on
December 31, 2018.
2. Except as modified by this Amendment, the Agreement remains unmodified and
in full force and effect.
3. This Amendment shall be binding upon and inure to the benefit of BUYER and
SELLER and their respective legal representatives, transferees, successors and assigns.
Attachment number 1 \nPage 1 of 2
Item # 2
Page 2 of 2
4. All capitalized terms used but not defined herein shall have the same meanings as
defined in the Agreement.
IN WITNESS WHEREOF, the parties hereto have entered into this Amendment under
seal as of the date first written above.
AUGUSTA, GEORGIA UNIMIN CORPORATION
Seller Buyer
By____________________________________ By_________________________________
Hardie Davis, Jr., Mayor ____________________________
As its _______________________
Attest:________________________________ Sworn to and subscribed before me this ___
Lena J. Bonner, Clerk day of _____________________, 2017.
____________________________________
Notary Public
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Item # 2
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Item # 2
Methane Gas Sales
Month
Total Methane
Flows to Mine
(MCF)
Average
Monthly
Methane
Content
(% v/v)
Calculated Total
Invoice Amount
Based on Methane
Flows
January-17 11,643.62 52.8%$39,397.24
February-17 14,223.63 51.0%$40,829.52
March-17 14,692.44 50.3%$33,169.65
April-17 14,299.15 49.4%$38,568.97
May-17 14,485.54 48.8%$38,634.49
June-17 13,638.88 49.7%$37,663.13
July-17 11,121.25 48.4%$30,050.92
August-17 14,979.68 49.1%$37,761.73
September-17 15,092.70 47.2%$37,864.02
October-17 17,984.64 50.9%$42,991.31
November-17 $0.00
December-17 $0.00
Attachment number 3 \nPage 1 of 1
Item # 2
Engineering Services Committee Meeting
12/12/2017 1:05 PM
Approve the purchase of five (5) 4-inch emergency backup pumps for the Utilities Department.
Department:Utilities
Presenter:Tom Wiedmeier
Caption:Approve the purchase of five (5) 4-inch emergency backup pumps
for the Utilities Department to be used at wastewater lift stations.
Background:The Utilities Department would like to request the purchase of
five (5) emergency backup pumps for wastewater lift stations
throughout the Augusta system in case of a power outage or other
pumping system failure. These pumps would be installed at
critical locations throughout our wastewater collection system to
mitigate the impact of power outages and other pumping failures.
We purchased five of these pumping systems in 2016 through the
GSA contract for the same purpose. We have been assured that
the GSA pricing will continue to be valid until January 31, 2019.
Thompson Pump & Manufacturing Co. is also offering a 15%
discount on the GAS pricing for purchasing five pumps. We
would be purchasing five (5) pumps at a unit cost of $33,090.50
each for a total cost of $165,452.50. This is the exact same
pricing as that used for our previous purchase.
Analysis:This backup pumping capacity will greatly reduce the potential for
wastewater spills from the areas served by these pumping stations.
Installing backup generators for electricity for these stations
would only provide protection in case of power failure. These
emergency backup pumping systems will provide protection
during power outages as well but would also allow continued
pumping station operation in the event of any other issue that
causes the station to not function properly.
Financial Impact:Total cost of $165,452.50 for 5 pumps.
Alternatives:Purchase Backup Electric Power Generators
Recommendation:
Approve the purchase of five (5) 4-inch emergency backup pumps
Cover Memo
Item # 3
for the Utilities Department to be used at wastewater lift stations.
Funds are Available
in the Following
Accounts:
631101110-5499631
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
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Engineering Services Committee Meeting
12/12/2017 1:05 PM
Minutes
Department:Clerk of Commission
Presenter:
Caption:Motion to approve the minutes of the Engineering Services
Committee held on November 28, 2017.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Engineering Services Committee Meeting Commission Chamber - 1112812017
ATTENDANCE:
Present: Hons. Fennoy, Chairman; Hasan, Vice Chairnan; Smith,
member.
Absent: Hons. Hardie Davis, Jr., Mayor; Frantom, member.
ENGINEERING SERVICES
1. Approve award of Construction Contract to E. R. Snell Contractor subject to Item
Value Engineering and not to exceed in the amount of $3,327,317.03 for Action:
Transportation Investment Act (TIA) Project, Druid Park Improvements Project Approved
- Phase II as requested by AED. Award is contingent upon receipt of signed
contracts and proper bonds (ITB 17-244).
Motions
Motion
Type
Approve
Motions
Motion
Type
Approve
Motions
Motion
Type
Approve
Motion Text
Motion Text Made By Seconded By Motion
Result
Passes
Motion
Result
Passes
Motion
Result
Passes
Motion to
approve.
Motion Passes
3-0.
Motion to approve
reconsidering this
item.
Motion Passes 3-0.
Commissioner Ben CommissionerHasan Grady Smith
Commissioner Commissioner
Ben Hasan Grady Smith
Motion Text Made By Seconded By
Made By Seconded By
Motion to approve with commissioner commissionerthe revised changes in B;; ii;;;; Grady Smiththe analysis section.
Attachment number 1 \nPage 1 of 4
Item # 4
Motion Passes 3-0.
2. Approve award of Construction Contract to Blair Construction, Inc. in the Item
amount of $5,300,648.93 for East Augusta Roadway and Drainage Project - Action:
Marion Home Phase, subject to receipt of signed contracts and proper bonds as Approved
requested by AED.
Motions
X:j]" Motion Text Made By Seconded By MotionI'ype ^'^--- "J Result
Motion to
a --__^__^ approve. Commissioner Ben CommissionerApprove ilotion passes Hasan Grady Smith Passes
3-0.
Motions
X:j*1" Motion Text Made By seconded By MotionType ''---- -'1 --------- -J Result
Motion to approve
^ ., - reconsidering this Commissioner CommissionerApprove il. Ben Hasan Grady Smith Passes
Motion Passes 3-0.
Motions
X:t:"' Morion Text Made By seconded By Motion'l'ype Result
Motion to approve with
Approve lffi;;:;:1,'l#,'"T '', s:rffiHf*' 3:#I',Jiliil" passes
Motion Passes 3-0.
3. Approve award of Construction Contract to E. R. Snell Contactor, Inc. in the ltem
amount of $2,972,337.64 for Wheeler Rd. at Aumond Rd and Milledgeville at Action:
North Leg Rd roundabouts Projects, subject to receipt of signed contracts and Approved
proper bonds as requested by AED (ITB #17-251).
Motions
[]j*1'" Motion Text Made By seconded By Motion
I YPe - ----- -r -----'--- -J Result
Motion to Commissioner Ben CommissionerApprove approve. Hasan Grady Smith Passes
Motion Passes
Attachment number 1 \nPage 2 of 4
Item # 4
3-0.
Motions
Y:11"' Motion Text Made By seconded By Motion'l'YPe - ^--- -r Result
Motion to approve
Approve reconsidering this s:r#::f"* 3:ffilTiil.' passes
Motion Passes 3-0.
Motions
[]11" Motion Text Made By Seconded By Motion'l'ype Result
Motion to approve with
Approve lffi;i:i:1,'*1,*"T '' s:ffi;::';'* 3:#I',Jili,il.' passes
Motion Passes 3-0.
4. Approve entering into an agreement with Central of Georgia Railroad Company Item
stating that Augusta, GA will pay for the Road Improvements (crossing and Action:
signal improvements) on the Marvin Griffin Road Improvements Project in Approved
accordance with the estimate totaling $679,635.00. Also, approve the
Agreement to be executed by the Augusta, GA Legal Counsel and the Mayor as
requested by Augusta Engineering Department.
Motions
X:j*1"" Motion Text Made By seconded By Motion'I'ype - ----- -r --------- -r Result
Motion to
Approve ix|ffiu,r., fi;mmissioner
Ben 3:ffi[iliil.' passes
3-0.
5. Motion to approve the minutes of the Engineering Services Committee held on Item
November 14,2017. Action:
Approved
Motions
X:jtlt' Motion Text Made By seconded By MotionlYPe -.---- -r ----"--- -r Result
. Motion to Commissioner Ben CommissionerApprove approve. Hasan Grady Smith Passes
Motion Passes
Attachment number 1 \nPage 3 of 4
Item # 4
3-0.
6. Approve funding for Design Consultant Services Supplemental Agreement Four Item
to Wolverton & Associates, Inc. in the amount of $72,000.00 for Transportation Action:
Investment Act (TIA) Project, North Leg Road Improvements Project - Phase II Approved
as requested by the AED.
7. Motion to authorize Traffic Engineering to submit revised County Radar Permit Item
to the Georgia Department of Transportation for approval. Action:
Approved
Motions
f#:"" Motion Text Made By seconded By
Approve
Motion to
approve.
Motion Passes
3-0.
8. Motion to approve award of Bid #17-238 for exteriorpainting for 1840 Wylds Item
Road for Augusta Utilities C & M Department. (Approved by Engineering Action:
Services Committee November 14, 2017 - referred from November 2l Approved
Commission meeting)
Motions
f#:"t Motion Text Made By seconded By
Motion to
approve.
Motion Passes
3-0.
Commissioner
Grady Smith
Commissioner Ben CommissionerHasan Grady Smith PassesApprove
Motions
Motion
Type
Approve
Motion Text
Motion to
approve.
Motion Passes
3-0.
Made By
Commissioner
Grady Smith
Seconded By
Motion
ResuIt
Motion
Result
Motion
Result
Commissioner BeHasan ' Pu"t'
Commissioner BeHasan n Pu""'
www.ausustasa.sov
Attachment number 1 \nPage 4 of 4
Item # 4
Engineering Services Committee Meeting
12/12/2017 1:05 PM
North Leg Road Improvements - Phase II ITB 17-264
Department:Engineering
Presenter:
Caption:Approve award of Construction Contract to Reeves Construction
Company in the amount of $4,653,252.00 for Transportation
Investment Act (TIA) Project, North Leg Road Improvements
Project - Phase II as requested by AED. Award is contingent
upon receipt of signed contracts and proper bonds (ITB 17-264).
Background:North Leg Road Improvements Project is one (1) of fifty (50) City
of Augusta, Georgia TIA (aka TSPLOST) projects. Project limits
are approximately 0.20 miles south of the intersection of
Wrightsboro Road and North Leg Road and approximately 0.17
miles north of the intersection. The total project length is
approximately 0.79 miles. This project consists of realigning two
intersections (Wrightsboro Road with North leg Road/Jackson
Road and Sibley Road with North Leg Road), addition of turn
lanes, adding curb & gutter, sidewalks and a storm sewer. This
project is constructed in two phases. Phase 1 is completed and
included clearing & grubbing and private utilities relocation. This
is phase 2 of the project. The project phase 2 consists of roadway
widening & improvements, drainage improvements, Curb &
Gutter, water & sewer improvements, sidewalk, and traffic signal
upgrade.
Analysis:Bids were received on November 2, 2017 with Reeves
Construction being the low bidder. The bid results are as follow:
CONTRACTORS BID 1. Reeves Construction Co $4,653,252.00
2. Beam’s Contracting $5,118,145.69 3. E R Snell Contractor
$5,852,079.45 It is the recommendation of the Engineering
Department to award this project to Reeves Construction, Inc.
Financial Impact:Funds are available in amount of $4,653,252.00 upon commission
approval. Following is Fund allocation. Project TIA Funds
($2,610,185), TIA Discretionary Funds ($1,043,067), and
Wrightsboro Road SPLOSTVII ($1,000,000.Cover Memo
Item # 5
Alternatives:1). Approve award of Construction Contract to Reeves
Construction Company in the amount of $4,653,252.00 for
Transportation Investment Act (TIA) Project, North Leg Road
Improvements Project - Phase II as requested by AED. Award is
contingent upon receipt of signed contracts and proper bonds. 2).
Do not approve and find alternative to complete the project and
meet TIA project completion schedule.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
Project TIA Funds ($2,610,185), TIA Discretionary Funds
($1,043,067), and Wrightsboro Road SPLOSTVII ($1,000,000)
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby authorized:
Section 1: The project is authorized to award Construction Contract to Reeves
Construction Co. in the amount of $4,959,790.31 for Resurfacing Various Roads
(Richmond Hill, Boykin Rd, Old Waynesboro Rd, Gardeners Mill Rd).
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
LMIG Funds (2015)1,570,688$
LMIG Funds (2017)979,982$
LMIG 10% Match (TIA Discretionary) 255,067$
SPLOST VII (Resurfacing)750,000$
TIA Discretionary Funds 1,404,054$
4,959,791$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Hardie Davis, Jr., Mayor
Funding available in SPLOST VII, LMIG and TIA Discretionary Funds
CPB#N/A
CAPITAL PROJECT BUDGET
RESURFACING VARIOUS ROADS
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10.18.2017
Attachment number 1 \nPage 1 of 2
Item # 5
Augusta-Richmond County, Georgia CPB#N/A
CAPITAL PROJECT BUDGET
RESURFACING VARIOUS ROADS
CPB AMOUNT
SOURCE OF FUNDS CPB
LMIG FUNDS (2015) $1,570,688
LMIG FUNDS (2017) $979,982
LMIG 10% MATCH $255,067
(TIA DISCRETIONARY)
SPLOST VII (Resurfacing) $750,000
TIA DISCRETIONARY FUNDS $1,404,054
TOTAL SOURCES: $4,959,791
USE OF FUNDS
LMIG FUNDS (2015) $1,570,688
LMIG FUNDS (2017) $979,982
LMIG 10% MATCH $255,067
(TIA DISCRETIONARY)
SPLOST VII (Resurfacing) $750,000
TIA DISCRETIONARY FUNDS $1,404,054
TOTAL USES: $4,959,791
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10.18.2017
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Item # 5
Invitation to Bid
Sealed bids will be received at this office until Friday, October 27, 2017 @ 11:00 a.m. for furnishing:
Bid Item #17-264 North Leg Road / C.R.371 Improvement Project Phase II for Augusta, Georgia - Engineering
Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta,
GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from
Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $300.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner
is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488)
beginning Thursday, September 14, 2017. Bidders are cautioned that submitting a package without procurement of a complete set
are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material
to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not
advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate
information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Tuesday, October 10, 2017 @ 3:00 p.m. in the Procurement Department, 535
Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Thursday, October 12, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received
by mail or hand delivered.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance
bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 14, 21, 28, October 5, 2017
Metro Courier September 20, 2017
Attachment number 2 \nPage 1 of 1
Item # 5
MEMORANDUM
ENGINEERING DEPARTMENT
Hameed Malik, Ph.D., P.E., Assistant Director
TO:Ms GeriSams, Director - Procurement
FROM:
t{*;\
Hameed Malik, Ph.D., PE, Assistant Director- Engineering
DATE: U Thursday, November g,21t7
SUBIECT: North Leg Road lmprovements Project-Phase ll
TIA Project Number: RC07-000129 / Pl#0011395
Bid ltem: t7'264
File Reference: T17-014(4)
Ms. Sams, it is recommendation of Augusta Engineering Department (AED) that the subject project
be awarded to Reeves Construction Co. in the amount of 54,653,252.00. Award is contingent upon
receipt of signed contract and proper bonds.
Should you require additional information, please do not hesitate to contact me or Hameed Malik
at (706)796-s040.
Thonk you.
ALL/
Attachments(s)
Nancy Williams, Quality Assurance Analyst
Phyllis Johnson
DBE office
Lewis Avery, CPA, CMA- AD Engineering Finance & Administration
Anthony Taylor, AED Construction Engineer
June Hamal, AED Project Engineer
Valerie Jenkins, AED Accounting Manager
File
Augusta Engineering Administration
452 Walker Street, Suite 110 - Augusta, GA 30901
Office: (705) 796 - 5040 Fax: (706) 796'5M5
www.auqustaga.qov
Attachment number 3 \nPage 1 of 1
Item # 5
OFFICIAL
VENDORS Attachment
"B"
Addendum
1
Addendum
2 E-Verify SAVE
Form Bid Bond Bid Price
Compliance
Review
Reeves Construction Co.
1 Apac Industrial Way
Augusta, GA 30907
YES YES YES 48048 YES YES $4,653,252.00 YES
Beam's Contracting
15030 Atomic Road
Beech Island, SC 29842
YES YES YES 167300 YES YES $5,118,145.69 YES
ER Snell Contractor
1785 Oak Road
Snellville, GA 30078
YES YES YES 22114 YES YES $5,852,079.45 YES
Bid Item #17-264 North Leg Road / C.R.371 Improvement Project Phase II
for Augusta, Georgia - Engineering Department
Bid Date:Tuesday, November 2, 2017 @ 3:00 p.m
Total Number Specifications Mailed Out: 19
Total Number Specifications Download (Demandstar): 2
Total Electronic Notifications (Demandstar): 130
Pre-Bid Conference Attendees: 13
Total packages submitted: 3
Total Noncompliant:0
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Item # 5
Engineering Services Committee Meeting
12/12/2017 1:05 PM
Pipeline Inspection System
Department:Utilities
Presenter:Tom Wiedmeier
Caption:Consider awarding contract to P&H Supply Co., Inc. for Bid Item
#17-281 for Pipeline Inspection System.
Background:Utilities Department requested bids to purchase a sewer TV
inspection system to inspect sanitary sewer pipes. It is a vehicle
mounted CCTV inspection system with camera and monitors,
control and recording software and equipment, camera tractor,
power and video cables with reels, deployment and retrieval
winch, and a pressure test set.
Analysis:Utilities Department evaluated the bid, and found it to be fair and
reasonable.
Financial Impact:Funding is requested in the amount of $159,000.00. Funds are
available in account: 506043430-5421110.
Alternatives:No alternatives are recommended.
Recommendation:Utilities Department recommends awarding the contract to P&H
Supply Co., Inc., for Bid Item #17-281 for the Pipeline Inspection
System in the amount of $159,000.00.
Funds are Available
in the Following
Accounts:
Funds are available in account: 506043430-5421110.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Cover Memo
Item # 6
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
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Attachment number 2 \nPage 1 of 1
Item # 6
Invitation to Bid
Sealed bids will be received at this office until Tuesday, November 14, 2017 @ 11:00 a.m. for furnishing:
Bid Item #17-281 Pipeline Inspection System for Augusta, Georgia – Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents
may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, October 27, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received by
mail or hand delivered.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 5, 12, 19, 26, 2017
Metro Courier October 11, 2017
Attachment number 3 \nPage 1 of 1
Item # 6
Attachment number 4 \nPage 1 of 2
Item # 6
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Item # 6
Engineering Services Committee Meeting
12/12/2017 1:05 PM
Procurement of Replacement Parts for Hypochlorite Generation Equipment
Department:Utilities
Presenter:Tom Wiedmeier
Caption:Approve Procurement of Replacement Parts for Hypochlorite
Generation Equipment.
Background:Augusta's new and upgraded surface water treatment plants utilize
a technology which allows onsite generation of sodium
hypochlorite which is used as a replacement for chlorine gas as a
disinfectant in drinking water. The system used at our facilities is
manufactured by Severn Trent Services. These units require
periodic replacement of generation cells due to normal
deterioration of the electrodes. The purpose of this procurement is
to purchase a replacement cell for one of the units at the Highland
Avenue Water Treatment Plant.
Analysis:This is a replacement part for an existing piece of equipment
which is proprietary in its design and construction. The only
source for this procurement is the equipment manufacturer.
Financial Impact:$41,300.00 from budgeted funds.
Alternatives:No feasible alternatives are available.
Recommendation:Approve the sole source procurement of a replacement cell
assembly from Severn Trent Services at a cost of $41,300.00.
Funds are Available
in the Following
Accounts:
506043540-5425110
REVIEWED AND APPROVED BY:Cover Memo
Item # 7
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
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Item # 7
Engineering Services Committee Meeting
12/12/2017 1:05 PM
Vicky Mistry
Department:Clerk of Commission
Presenter:
Caption:Presentation by Ms. Vicky Mistry regarding a new road to be
constructed in front of hotel as hotel does not have an entrance.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 8
iir lal,r
AGENDA ITEM REQUEST FORM
Commission meetings: First and third Tuesdays of each month - 2:00 p.m.
Committee meetings: Second and last Tuesdays of each month - 1:00 p.m.
Commission/Committee: (Please check one and insert meeting date)
\./ Commission Date of Meeting .?\5 t -
^,lov
- do t-l'
Date of Meeting _
Date of ideeting
Date of Meeting
icits-
Public Safety Committee
Public Services Committee Date of Meeting
Administrative Services Committee Date of Meeting
Engineering Services Committee
Finance Committee
Contact Information for IndividuallPresenter Making the Request:
Name:
Address:
Telephone Number:
Fax Number: 1a [- 1\ C . rlr t I
Telephone Number: 706-821-1820
Fax Number: 706-821-1838
E-Mail Address: nmorawski@augustaga.gov
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk,s
Office no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and
5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five-
minute time limit will be allowed for presentations.
E-Mail Address:
Caption/Topic of Discussion to be placed on the Agenda:
rr tp tr' Qncr ri +o lop mq cLC r \ &rr.\-+ .rt hd-le I re f Lraie I
Aais*l Vt^v! a.A f \1\ifltc( 6,1',cl lnj{ Ci-{( io(t>,wa)ln* r,-i rl.iil,ivte((
Please send this request form to the following address:
Ms. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Building
535 Telfair Street
Augusta, GA 30901
Attachment number 1 \nPage 1 of 1
Item # 8