HomeMy WebLinkAbout2017-02-14 Meting AgendaEngineering Services Committee
Meeting
Commission Chamber- 2/14/2017- 1:10 PM
ENGINEERING SERVICES
1.Presentation by Mr. Alfred Barnes regarding bad road
conditions.
Attachments
2.Consider award of Bid #16-263 to Blair Construction, Inc. for
services associated with construction of the Fort Gordon New
Water and Sewage Connections under the Task Order Program
for Infrastructure in the amount of $356,594.15.
Attachments
3.Install street lights on streets that have been accepted by
Augusta Richmond County in the following neighborhoods:
South Hampton, Manchester and Haynes's Station.
(Requested by Commissioner Sammie Sias)
Attachments
4.Approve award of Construction Contract to Reeves
Construction Company in the amount of $9,578,429.25 for
Marvin Griffin Road Improvements Project as requested by
AED. Award is contingent upon receipt of signed contracts
and proper bonds. (Bid Item 16-222)
Attachments
5.Motion to approve the minutes of the Engineering Services
Committee held on January 31, 2017.
Attachments
6.Motion to authorize condemnation to acquire property in Fee
Simple Interests – 223 Aragon Drive (Parcel 087-2 119-00-0).
Attachments
7.Motion to authorize condemnation to acquire property in fee
simple interests (Parcel 087-2-103-00-0) - 1930 Carolina
Road.
Attachments
8.Motion to authorize condemnation to acquire property in fee
simple interests (Parcel 087-2-111-00-0) - 201 Aragon Drive.
Attachments
9.Motion to authorize condemnation to acquire property in fee
simple interests (Parcel 087-2-218-00-0) - 2012 Willow Street.
Attachments
10.Motion to authorize condemnation to acquire property in fee
simple interests (Parcel 087-2-219-00-0) - 2010 Willow Street.
Attachments
11.Motion to authorize condemnation to acquire property in fee
simple interests (Parcel 087-2-224-00-0) - 2006 Golden Rod
Street.
Attachments
12.Motion to authorize condemnation to acquire property in fee
simple interests (Parcel 087-4-032-00-0) - 204B Dan Bowles
Road.
Attachments
13.Motion to authorize condemnation to acquire property in fee
simple interests (Parcel 087-4-074-00-0) - 2069 Golden Rod
Street.
Attachments
14.Motion to authorize condemnation to acquire property in fee
simple interests (Parcel 088-1-021-00-0) - 124 Horton Drive.
Attachments
15.Motion to authorize condemnation to acquire property in fee
simple interests (Parcel 088-3-004-00-0) – 2013 Florida Road.
Attachments
16.Motion to authorize condemnation to acquire title of a portion
of property for right of way (Parcel 059-3-766-00-0) 1433
Twiggs Street.
Attachments
17.Motion to authorize condemnation to acquire title of a portion
of property in fee simple interests (Parcel 087-4-085-00-0) -
2060 Willow Street.
Attachments
18.Motion to authorize condemnation to acquire title of a portion
of property in fee simple interests (Parcel 087-4-116-00-0) -
2066 Golden Rod Street.
Attachments
19.Motion to authorize condemnation to acquire title of the entire
parcel, (Parcel 087-2-169-00-0) 2016 Walnut Street.
Attachments
20.Motion to authorize condemnation to acquire title of the entire Attachments
parcel, (Parcel 087-4-031-00-0) 204-C Dan Bowles Road.
21.Motion to determine that a portion of Emmett Street Lane, as
shown on the attached plat has ceased to be used by the public
to the extent that no substantial public purpose is served by it
or that its removal from the county road system is otherwise in
the best public interest, and to receive as information the
results of the public hearing held regarding the issue of
abandonment pursuant to O.C.G.A. §32-7-2, with the
abandoned property to be quit-claimed to the appropriate party
(ies), as provided by law and an easement to be retained over
the entire abandoned portion for existing or future utilities as
directed by Augusta Engineering Department and Augusta
Utilities Department and adopt the attached Resolution.
Attachments
22.Motion to determine that Franklin Lane from Tuttle Street
Eastward to the Terminus, as shown on the attached plat has
ceased to be used by the public to the extent that no substantial
public purpose is served by it or that its removal from the
county road system is otherwise in the best public interest, and
to receive as information the results of the public hearing held
regarding the issue of abandonment pursuant to O.C.G.A. §32-
7-2, with the abandoned property to be quit-claimed to the
appropriate party(ies), as provided by law and an easement to
be retained over the entire abandoned portion for existing or
future utilities as directed by Augusta Engineering Department
and Augusta Utilities Department and adopt the attached
Resolution.
Attachments
23.Motion to determine that Railroad Avenue (in its entirety),
Roulette Lane (from McCauley Street to Hunter Street), and
Floyd Street (from Roulette Lane to the Southern Property
Line of 1419 Hunter Street) as shown on the attached plat has
ceased to be used by the public to the extent that no substantial
public purpose is served by it or that its removal from the
county road system is otherwise in the best public interest,
pursuant to O.C.G.A. §32-7-2, with the abandoned property to
be quit-claimed to the appropriate party(ies), as provided by
law and an easement to be retained over the entire abandoned
portion for existing or future utilities as directed by Augusta
Engineering Department and Augusta Utilities Department.
Attachments
24.Discuss parking around Blount Avenue and Augusta Avenue.
(Requested by Commissioner Bill Fennoy)
Attachments
www.augustaga.gov
25.Approve award of Construction Contract to R.J. Haynie &
Associates, Inc. for the TIA ITS Master Plan Implementation
Project, and the TIA Richmond County Emergency and Transit
Vehicle Preempt (EVP) System Project which are both subject
to value engineering - not to exceed $5,333,130. Award is
contingent upon receipt of signed contracts, proper bond, and
development of LSBOP utilization action plan as requested by
AED. (Bid 16-240)
Attachments
26.Presentation by Mr. Wright McLeod on a proposed Landfill.
(Requested by Commissioner Fennoy - deferred from
January 31 Engineering Services)
Attachments
Engineering Services Committee Meeting
2/14/2017 1:10 PM
Alfred Barnes
Department:Clerk of Commission
Presenter:
Caption:Presentation by Mr. Alfred Barnes regarding bad road conditions.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
AGENDA ITEM REQUEST FORM
Commission meetings: First and third Tuesdays of each month - 2:00 p.m.
Committee meetings: Second and last Tuesdays of each month - 1:00 p.m.
Commission/Commiffee: (Please check one and insert meeting date)
-'-F&LL_Commission
Public Safety Committee
Public Services Committee
Administrative Services Committee
Engineering Services Committee
Finance Committee Date of Meeting
Contact Information for IndividuallPresenter Making the Request:
Name:
Address: .,
Telephone Numberi
Fax Number:
E-Mail Addre-ss:
DateofMe"tirs Jlr ll l1
Date of Meeting / I
Date of Meeting _
Date of Meeting _
Date of Meeting _
Caption/Topic of Dis-cussion to be placed on the
Please send this request form to the following address:
Ms. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Building
535 Telfair Street
Augusta, GA 30901
Telephone Number: 7 06-821-1820
Fax Number: 706-821-1838
E-MailAddress: nmorawski@augustaga.gov
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk'sOffice no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and
5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five-
minute time limit will be allowed for presentations.
Attachment number 1 \nPage 1 of 1
Item # 1
Engineering Services Committee Meeting
2/14/2017 1:10 PM
Fort Gordon New Water and Sewage Connections
Department:Utilities
Presenter:Tom Wiedmeier
Caption:Consider award of Bid #16-263 to Blair Construction, Inc. for
services associated with construction of the Fort Gordon New
Water and Sewage Connections under the Task Order Program for
Infrastructure in the amount of $356,594.15.
Background:This project will provide water and sewage connections on Fort
Gordon. The project will consist of multiple connections of
various sizes, and installation of up to 2000 LF of sewer main and
2000 LF of water main. Some connections to the existing
infrastructure will be upgraded and some connections will be for
new infrastructure throughout the post.
Analysis:Blair Construction, Inc. submitted an acceptable bid package and
was the lowest responsive bidder. The Utilities Department
reviewed the bid and find it to be fair and reasonable. We
recommend awarding this contract to Blair Construction, Inc.to
construct the Fort Gordon New Water and Sewage Connections
under the Task Order Program for Infrastructure.
Financial Impact:Funding is available in the amount of $356,594.15 under account
number 507043490-5425410 / 88886666-5425410.
Alternatives:No alternatives due to the contract being awarded under Bid Item
16-263.
Recommendation:We recommend award of the Task Order contract to Blair
Construction, Inc. in the amount of $356,594.15 for the
construction of the Fort Gordon New Water and Sewage
Connections Project under the Task Order Program for
Infrastructure.
Funds are Available Cover Memo
Item # 2
in the Following
Accounts:
$356,594.15 from account 507043490-5425410 / 88886666-
5425410
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Invitation to Bid
Sealed bids will be received at this office until Thursday, December 15, 2016 @ 3:00 p.m. for furnishing:
Bid Item #16-263 2016 Fort Gordon New Water and Sewer Connections Project – Task Order – for Augusta
Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers
exclusively from ARC. The fees for the plans and specifications which are non-refundable are $40.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the
Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-
0405) beginning Friday, November 18, 2016. Bidders are cautioned that submitting a package without Procurement of a
complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other
work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents
through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk
of receiving incomplete or inaccurate information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Wednesday, November 30, 2016 @ 3:00 p.m. in the Procurement
Department, 535 Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to
the office of the Procurement Department by Friday, December 2, 2016 @ 5:00 P.M. No bid will be accepted by fax, all
must be received by mail or hand delivered.
No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of
contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a
100% performance bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the
appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID
number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Cc: William Rhinehart Deputy Administrator
Tom Wiedmeier Utilities Department
Stanley Aye Utilities Department
Attachment number 1 \nPage 1 of 1
Item # 2
OFFICIAL
Beams Contracting, Inc.
15030 Atomic Road
Beech Island, SC
29842
Blair Construction, Inc.
4308 Evans To Locks Road
Evans, GA 30809
Yes Yes
167300 224004
Yes Yes
Yes Yes
$483,548.51 $356,594.15
Bid Item #16-263 Fort Gordon New Water and Sewer Connections Project 2016 –
Task Order
for Augusta, Georgia - Utilites Department
Bid Date: Thursday, December 15, 2016 @ 3:00 p.m.
The following vendor did not submit bid: Jamco/1249 Gordon Park Rd./Suite 102/Augusta, GA 30901
Bid Price
Total Number Specifications Mailed Out: 3
Mandatory Pre-Bid Conference: 3
Total packages submitted: 2
Total Noncompliant: 0
Vendors
Attachment B
E-Verify Number
SAVE Form
Addendums 1
Page 1 of 1
Attachment number 2 \nPage 1 of 1
Item # 2
Attachment number 3 \nPage 1 of 1
Item # 2
Attachment number 4 \nPage 1 of 1
Item # 2
BLAIR CONSTRUCTION
ATTN PATRICK DILLARD
P.O. BOX 770
EVANS, GA 30809
BEAMS CONTRACTING
ATTN: BUDDY ROWLAND
15030 ATOMIC ROAD
BEECH ISLAND SC 29842
JAMCO CIVIL
ATTN: E.R. MITCHELL
P. O. BOX 10710
ATLANTA, GA 30310
TOM WIEDMEIER
UTILITIES DEPARTMENT STANLEY AYE
UTILITIES DEPARTMENT KELLI IRVING
COMPLIANCE DEPARTMENT
BID ITEM #16-263
2016 FORT GORDON NEW WATER AND
SEWER CONNECTIONS PROJECT
FOR UTILITIES DEPARTMENT
PROJECT MAILED NOVEMBER 18, 2016
BID ITEM #16-263
2016 FORT GORDON NEW WATER AND
SEWER CONNECTIONS PROJECT
FOR UTILITIES DEPARTMENT
BID DUE: THUR., 12/15/16 @ 3:00 P.M.
Attachment number 5 \nPage 1 of 1
Item # 2
Attachment number 6 \nPage 1 of 1
Item # 2
Engineering Services Committee Meeting
2/14/2017 1:10 PM
Installation of Street Lights
Department:Clerk of Commission
Presenter:
Caption:Install street lights on streets that have been accepted by Augusta
Richmond County in the following neighborhoods: South
Hampton, Manchester and Haynes's Station. (Requested by
Commissioner Sammie Sias)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
From:
Sent:
lo:
Subject:
Lena Bonner
Thursday, February 09,2017 1.0:33 AM
Nancy Morawski
FW: Engineering Services Committee Agenda Item
Please add to Engineering Services Committee....
Lena J. Bonner
Clerk of Commission
Office of the Clerk of Commission
Suite 22o Municipal Building
535 Telfair Street
Augusta, Georgia 3o9o1
Tel: 7o6-8zr-18zo
Fax: 7o6-8zr-1838
From: Commissioner Sammie Sias
Sent: Thursday, February 09,2077 6:04 AM
To: Lena Bonner <lbonner@augustaga.gov>
Cc: Natasha L. McFarley <nmcfarley@augustaga.gov>; Wright McLeod <wmcleod@mcleod.com>
Subject: Engineering Services Committee Agenda ltem
Ms Bonner,
Please add the following item to the Engineering Services Committee agenda:
lnstall street lights on streets that has been accepted by Augusta Richmond County in the following
neighborhoods:
South Hampton
Manchester
Haynes's Station
The developer Beazley Homes has decided not to insta!! street lights until allthe remaining lots are competed
and sold. Yet, we have numerous homeowners living on streets in the dark with absolutely no safety at
all. The developer is not, repeat not using this concept in Columbia County Georgia.
Example: Kelarie, a subdivision being developed by Beazley Homes in Columbia County has street lights
already installed on all streets. The majority of the streets have no houses built, but have street light in
place.
Why should we allow this developer to leave Richmond County homeowners in the dark by telling them if they
want street lights to go petition the Augusta government. We cannot allow our citizens to be treated as
second class throw away item.
Attachment number 1 \nPage 1 of 2
Item # 3
Columbia County (all street lights)
lights) Richmond County (several streets with no
Sammie L. Sias
Commissioner,
Augusta Richmond County
"Foilure is not on Option"
Please consider the environment before printing this email,
Richmond County (several streets with
lights)
no
This e-mail contains confidential information and is intended only for the individual named. lf you are not the named addressee, you should not disseminate,distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system.The City of Augusta accepts no liability for the content of this e-mail or for the ctnsequences of any actions talien on the basis of the information provided, unlessthat information is subsequently confirmed in writing. Any views or opinions presented in this e-mail are solely those of the author and do not necessarily representthose of the City of Augusta. E-mail transmissions cannot be guaranteed to be secure or error-free as informition could be intercepted, corrupted, lost, desiroyed,arrive late or incomplete, or contain viruses. The sender therefore does not accept liability for any errors or omissions in the conienl of this message which arise asa result of the e-mail transmission. lf verification is required, please request a haid copy version.AED:104.1
Attachment number 1 \nPage 2 of 2
Item # 3
Engineering Services Committee Meeting
2/14/2017 1:10 PM
Marvin Griffin Road Improvements Project Contract Award – 16-222
Department:Engineering
Presenter:Abie L. Ladson, Director
Caption:Approve award of Construction Contract to Reeves Construction
Company in the amount of $9,578,429.25 for Marvin Griffin Road
Improvements Project as requested by AED. Award is contingent
upon receipt of signed contracts and proper bonds. (Bid Item 16-
222)
Background:Marvin Griffin Road Improvements project is an approved
SPLOST project. This project is constructed in two phases. Phase
1 is complete, which included clearing / grubbing and private
utilities relocation. This is Phase 2 of the project which consists of
roadway widening & improvements, drainage improvements, curb
& gutter, water & sewer improvements, sidewalk, and traffic
signal upgrade between Mike Padgett Highway (SR56) and Doug
Barnard Parkway (SR56 Spur).
Analysis:Bids were received on October 13, 2016 with Reeves Construction
being the low bidder. The bid results are as follow:
CONTRACTORS BID 1. Reeves Construction $9,578,429.25 2.
Beams Contraction $10,058,800.67 3. E.R. Snell Contractor
$10,611,596.48 It is the recommendation of the Engineering
Department to award this project to Reeves Construction.
Financial Impact:Funds are available in amount of $9,578,429.25 upon commission
approval. Following is Fund allocation. $5,944,683 (Marvin
Griffin Rd SPLOST III & VI); $1,833,746.25 (AUD), and
$1,800,000 (GDOT Funds).
Alternatives:1). Approve award of Construction Contract to Reeves
Construction Company in the amount of $9,578,429.25 for
Marvin Griffin Road Improvements Project as requested by AED.
Award is contingent upon receipt of signed contracts and proper
bonds. 2). Do not approve and cancel the project.Cover Memo
Item # 4
Recommendation:Approve Alternative Number One
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: $5,944,683 (Marvin Griffin Rd SPLOST III
(2,610,000) & VI (3,334,683); $1,833,746.25 (AUD), and
$1,800,000 (GDOT Funds)
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby authorized:
Section 1: Approve award of Construction Contract to Reeves Construction Company in the
amount of $9,578,429.25 for Marvin Griffin Road Improvements Project as requested
by AED. Award is contingent upon receipt of signed contracts and proper bonds.
Following is Fund allocation: $5,944,683 (Marvin Griffin Rd SPLOST??);
$1,833,746.25 (AUD), and $1,800,000 (GDOT Funds)
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase II 2,091,400$
Special 1% Sales Tax, Phase III 1,375,600$
Augusta Utilities 36,230$
Augusta Utilities 41,000$
Marvin Griffin Rd. SPLOST 5,944,683$
AUD 1,833,747$
GDOT Funds 1,800,000$
13,122,660$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Hardie Davis Jr., Mayor
(S.R. 56 to S.R. 56 Spur)
Funds are available in amount of $9,578,429.25 upon commission approval.
CPB#323-041110-296823603
CAPITAL PROJECT BUDGET
MARVIN GRIFFIN ROAD
CHANGE NUMBER EIGHT
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
1/12/2017
Attachment number 1 \nPage 1 of 2
Item # 4
Augusta-Richmond County, Georgia
(S.R. 56 to S.R. 56 Spur)
CPB#323-041110-296823603
CAPITAL PROJECT BUDGET
MARVIN GRIFFIN ROAD
CHANGE NUMBER EIGHT
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB ADDITION CPB
SPECIAL 1% SALES TAX, PHASE III
323-041110-0000000-000000000 ($1,375,600) ($1,375,600)
322-041110-0000000-000000000 ($2,091,400) ($2,091,400)
507043410-5212115-80900030 ($77,230) ($77,230)
323-041110-5414110-296823603 ($5,944,683) ($5,944,683)
507043410-5212115-80900030 ($1,833,747) ($1,833,747)
GDOT Funds ($1,800,000) ($1,800,000)
TOTAL SOURCES: ($3,544,230) ($9,578,430) ($13,122,660)
USE OF FUNDS
ADVERTISING
323-041110-5233119-296823603 $2,000 $2,000
ENGINEERING
323-041110-5212115-296823603 $237,280 $237,280
RIGHT OF WAY
323-041110-5411120-296823603 $150,000 $150,000
RAILROAD PERMIT
323-041110-5414610-296823603 $30,000 $30,000
CONSTRUCTION
323-041110-5414110-296823603 $2,568,464 $9,578,430 $12,146,894
AUGUSTA UTILITIES $41,000 $41,000
507043410-5212115-80900030
OTHER FUNDING $36,230
UTILITY RELOCATION
323-041110-5414510-296823603 $515,486 $515,486
TOTAL USES: $3,544,230 $9,578,430 $13,122,660
1/12/2017
Attachment number 1 \nPage 2 of 2
Item # 4
Invitation to Bid
Sealed bids will be received at this office until Tuesday, September 13, 2016 @ 3:00 p.m. for furnishing:
Bid Item #16-222 Marvin Griffin Road Improvements – Phase II for Augusta Engineering Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers
exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $425.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the
Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706
722-6488) beginning Thursday, August 4, 2016. Bidders are cautioned that submitting a package without Procurement of a
complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other
work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through
any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
A Pre Bid Conference will be held on Friday, August 26, 2016 @ 10:00 a.m. in the Procurement Department, 535 Telfair
Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the
office of the Procurement Department by Tuesday, August 30, 2016 @ 5:00 P.M. No bid will be accepted by fax, all must be
received by mail or hand delivered.
No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract
with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100%
performance bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 4, 11, 18, 25, 2016
Metro Courier August 10, 2016
Attachment number 2 \nPage 1 of 1
Item # 4
OFFICIAL
Reeves Construction Co.
1 APAC Industrial Way
Augusta, GA 30907
Beams Contracting
15030 Atomic Rd
Beech Island, SC 29842
E.R. Snell
5102 Pierce Ct
Evans, GA 30809
YES YES YES
48048 167300 22114
YES YES YES
YES YES YES
YES YES YES
$9,578,429.25 $10,058,800.67 $10,611,596.48 /
Non-Compliant
Bid Item #16-222
Marvin Griffin Road Improvements – Phase II
for Augusta, Georgia - Engineering Department
Bid Date: Thursday, October 13, 2016 @ 3:00 p.m.
Bid Bond
Bid Price
Total Number Specifications Mailed Out: 28
Total Number Specifications Download (Demandstar):
Total Electronic Notifications (Demandstar):
Pre-Bid Conference: 5
Total packages submitted: 3
Total Noncompliant: 1
Vendors
Attachment B
E-Verify Number
SAVE Form
Addendums 1-3
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 4
MEMORANDUM
ENGINEERING DEPARTMENT
Able L ladson, P.E., CPESC, Dlrector
To: I il*rGeriSams, Director- Procurement
FROM: ffi oo*1. Ladson, PE, cPEsc, Director- Engineering
Monday, December 5, 2016
Marvin Griffin Road lmprovements Projea - Phase ll
Project Number: 323-04-29823603
Bld ltem: L6-222
File Reference: 16-014(A)
DATE:
SUBJECT:
Ms. Sams, it is recommendation of Augusta Engineering Department (AED)that the subject project
be awarded to Reeves Construction Company in the amount of 59578 ,429.25. Award is contingent
upon receipt of signed contract and proper bonds.
Should you require additional information, please do not hesitate to contact me or Hameed Malik
at (705)795-s040.
Thonk you in odvonce.
ALVscm
Attachments(s)
cc: Nancy Williams, Quality Assurance Analyst
Phyl lis Joh nson, Procurem ent Compliance Officer
DBE Officer
Hameed Malik, Ph.D., PE, Assistant Director - Engineering Division
Anthony Taylor, AED Construction Engineer
Valerie Jenkins, AED Accounting Manager
File
Aryustt Erglneerlng Admlnlttration
505 Teralr street - Augusta, GA 30901
ffice: (706) 796 -5040 Far {706)795'5045
wurw.augustaqa.gov
Attachment number 4 \nPage 1 of 1
Item # 4
Attachment number 5 \nPage 1 of 2
Item # 4
Attachment number 5 \nPage 2 of 2
Item # 4
Attachment number 6 \nPage 1 of 1
Item # 4
Engineering Services Committee Meeting
2/14/2017 1:10 PM
Minutes
Department:Clerk of Commission
Presenter:
Caption:Motion to approve the minutes of the Engineering Services
Committee held on January 31, 2017.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Engineering Services Committee Meeting Commission Chamber - ll3ll20l7
ATTENDANCE:
Present: Hons. Hasan, Vice Chairman; Smith and Frantom, members.
Absent: Hons. Hardie Davis, Jr., Mayor; Fennoy, Chairman.
ENGINEERING SERVICES
1. Motion to authorize condemnation to acquire title of a portion of property for ltem
permanent easement, temporary easement, and one temporary driveway Action:
easement (Parcel 025-2-109-00-0) - 27D2lngleside Drive. Approved
Motions
f#:"' Motion Text Made By Seconded By Motion
Result
for Augusta Canal Item
Action:
Approved
Motion
Result
2. Approve Change Order for Construction Services
Embankment Repair Proj ect.
Approve
Motions
Motion
Type
Approve
Motion to
approve.
Motion Passes
3-0.
Motion Text Made By
Motion toapprove. Commisioner
Motion Passes Frantom
Commisioner Sean Commissioner Ben passesFrantom Hasan
Seconded By
Sean Commissioner Ben passes
Hasan
3-0.
3. Update from the Engineering Department's Director and Augusta State Item
University regarding the Augusta State University's Laney-Walker Streetscape Action:
Project. (Requested by Commissioner Marion Williams) Approved
Motions
Attachment number 1 \nPage 1 of 4
Item # 5
Motion tr ,. m Motion-^"-'"" Motion Text Made By Seconded By Resultlype
Motion to approve
a .^.^-.^__^ receiving this item as Commisioner Commissioner n_ ,, _ _Approve informat-ion. Sean Frantom Grady Smith rasses
Motion Passes 3-0.
4. Approve award of Construction Contract to Reeves Construction Company in Item
the amount of $4,351,872.58 for Dover-Lyman Rehabilitation Project as Action:
requested by AED. Award is contingent upon receipt of signed contracts and Approved
proper bonds. (Bid Item 16-223)
Motions
*j:"' Motion Text Made By Seconded By f;t#r ype
Motion to
Approve ixll,o#rurr., F;mmisioner
Sean commissioner Ben passes
4-0.
5. Approve funding for the Design Consultant Services Supplemental Agreement Item
Five to Hussey Gay Bell in the amount of $272,910.00 for the Marvin Griffin Action:
Road Improvements Project as requested by the AED. Approved
Motions
[]j1" Motion Text Made By seconded By Motion'l'ype - ----- -J --------- -'t Result
Motion to
Approve ffilffiurr., f;mmisioner
Sean commissioner Ben passes
3-0.
6. Motion to approve the minutes of the Engineering Services Committee held on Item
January 10,2017. Action:
Approved
Motions
Motion Motion Text Made By seconded By f*tji,"rype
Motion to Commisioner Sean Commissioner BApprove upprorr.. Frantom Hasan 'tn Purr.,
Motion Passes
Attachment number 1 \nPage 2 of 4
Item # 5
3-0.
7. Consider approval of Change Order #l for Construction Services for Renovation Item
of 452 Walker Street. Action:
Approved
Motions
|#:"t Motion Text Made By seconded By
Motion to
approve.
Motion Passes
3-0.
8. Receive as information the update on Stormwater for the 3rd and 4th Quarters. Item
(Defened from December 13 Engineering Services Committee) Action:
Approved
Motions
Motion Motion TextI ype
Motion to approve
a .-._..--_- receiving this item asADDTOVCr r tnlorTnatlon.
Motion Passes 3-0.
9. Approve and authorize entering into a contract with Georgia Power in the Item
amount of $1,025,000 for street light upgrades along city maintained roadway Action:
section of Gordon Highway. Funding is available for the project in Engineering Approved
SPLOST VI as requested by AED.
Approve
Approve
Motion to
approve.
Motion Passes
3-0.
Commisioner Sean Commissioner Ben passesFrantom Hasan
Made By Seconded By
Motion
Result
Motion
Result
Motion
Result
Passes
trash on Item
initiative. Action:
Approved
Commisioner Commissioner
Sean Frantom Grady Smith Passes
Motions
+^#:"" Motion rext Made Bv
10.Discuss a plan on how to clean up and
roadways/sidewalks in Richmond County
(Requested by Commissioner Sean Frantom)
Commisioner Sean
Frantom
Seconded By
Commissioner Ben
Hasan
maintain all theas county wide
Attachment number 1 \nPage 3 of 4
Item # 5
Motions
*j:"" Motion Text Made By Seconded p-- MotionType rvr('rr('[ r E'rr' Ivraoe lly Seconded lly Result
Motion to approve coming
back in 30 days with ideas
on cleaning up Augusta
utilizing a community
service probation program
for street cleanup, a plan r\^*_^:^2Approve from the Marsh it', ui Commisioner Commissioner
education program i, tt. Sean Frantom Grady Smith Passes
community, the
enforcement of current
ordinances, and an adopt-a-
street program.
Motion Passes 3-0.
11. Approve Change Order for Construction Services for the Windsor Spring Road Item
Sanitary Sewer Extension Project. Action:
Approved
Motions
X:j*1'" Motion Text Made By seconded By Motion
I YPe '''--- -r vv=v'sls YJ Result
Motion to
a _-_-,._ approve. Commisioner Sean CommissionerApprove Motion passes Frantom Ben Hasan Passes
3-0.
12. Presentation by Mr. Wright Mcleod on a proposed Landfill. (Requested by Item
Commissioner Fennoy) Action:
Rescheduled
Motions
X:jl" Motion Text Made By seconded By Motion
r YPe vv!v,q!s uJ Result
Motion to refer this
Defer item to the next Commisioner Commissioner
commiffee meeting. Sean Frantom Ben Hasan Passes
Motion Passes 3-0.
www.augustasa.sov
Attachment number 1 \nPage 4 of 4
Item # 5
Engineering Services Committee Meeting
2/14/2017 1:10 PM
Motion to Authorize Condemnation to Acquire Property in Fee Simple Interests – 223 Aragon Drive
(Parcel 087-2 119-00-0)
Department:Law
Presenter:Andrew Mackenzie
Caption:Motion to authorize condemnation to acquire property in Fee
Simple Interests – 223 Aragon Drive (Parcel 087-2 119-00-0).
Background:Two owners are deceased and all heirs cannot be determined or
located. Despite repeated efforts, the City has been unable to reach
an agreement with the property owner and therefore seeks to
acquire through condemnation. In order to proceed and avoid
further project delays, it is necessary to condemn a portion of
subject property. The required property consists of 7,500 sq. ft. in
fee. The appraised value is $7,400.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
G/L: 328-041110-52.12122 J/L: 212828203-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 6
Clerk of Commission
Cover Memo
Item # 6
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Item # 6
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Item # 6
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Item # 6
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Item # 6
Engineering Services Committee Meeting
2/14/2017 1:10 PM
Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-103-00-0) - 1930
Carolina Road
Department:Law
Presenter:Andrew MacKenzie
Caption:Motion to authorize condemnation to acquire property in fee simple
interests (Parcel 087-2-103-00-0) - 1930 Carolina Road.
Background:The owners of Bracy Enterprises are deceased and all heirs cannot be
determined or located. Therefore, the City seeks to acquire the
property through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn the subject property. The
required property consists of 7,500 sq. ft. in fee. The appraised value
is $10,500.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
G/L: 328-041110-52.12122 J/L: 212828203-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
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Item # 7
Engineering Services Committee Meeting
2/14/2017 1:10 PM
Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-111-00-0) - 201
Aragon Drive
Department:Law
Presenter:Andrew MacKenzie
Caption:Motion to authorize condemnation to acquire property in fee simple
interests (Parcel 087-2-111-00-0) - 201 Aragon Drive.
Background:Owners cannot be located. Therefore, the City seeks to acquire
property through condemnation. In order to proceed and avoid
further project delays, it is necessary to condemn the subject
property. The required property consists of 7,500 sq. ft. in fee.
The appraised value is $7,400.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
G/L: 328-041110-52.12122 J/L: 212828203-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
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Item # 8
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Item # 8
Engineering Services Committee Meeting
2/14/2017 1:10 PM
Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-218-00-0) - 2012
Willow Street
Department:Law
Presenter:Andrew MacKenzie
Caption:Motion to authorize condemnation to acquire property in fee simple
interests (Parcel 087-2-218-00-0) - 2012 Willow Street.
Background:The owners of Bracy Enterprises are deceased and all heirs cannot be
determined or located. Therefore, the City seeks to acquire the
property through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn the subject property. The
required property consists of 7,500 sq. ft. in fee. The appraised value
is $6,300.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
G/L: 328-041110-52.12122 J/L: 212828203-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
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Item # 9
Engineering Services Committee Meeting
2/14/2017 1:10 PM
Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-219-00-0) - 2010
Willow Street
Department:Law
Presenter:Andrew MacKenzie
Caption:Motion to authorize condemnation to acquire property in fee simple
interests (Parcel 087-2-219-00-0) - 2010 Willow Street.
Background:The owners of Bracy Enterprises are deceased and all heirs cannot be
determined or located. Therefore, the City seeks to acquire the
property through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn the subject property. The
required property consists of 7,500 sq. ft. in fee. The appraised value
is $11,300.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
G/L: 328-041110-52.12122 J/L: 212828203-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
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Item # 10
Engineering Services Committee Meeting
2/14/2017 1:10 PM
Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-2-224-00-0) -
2006 Golden Rod Street
Department:Law
Presenter:Andrew MacKenzie
Caption:Motion to authorize condemnation to acquire property in fee
simple interests (Parcel 087-2-224-00-0) - 2006 Golden Rod
Street.
Background:Owners are deceased and all heirs cannot be determined or
located. Despite repeated efforts, the City has been unable to reach
an agreement with the property owner and therefore seeks to
acquire through condemnation. In order to proceed and avoid
further project delays, it is necessary to condemn a portion of
subject property. The required property consists of 7,600 sq. ft. in
fee. The appraised value is $6,300.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
G/L: 328-041110-52.12122 J/L: 212828203-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 11
Administrator.
Clerk of Commission
Cover Memo
Item # 11
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Item # 11
Engineering Services Committee Meeting
2/14/2017 1:10 PM
Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-4-032-00-0) -
204B Dan Bowles Road
Department:Law
Presenter:Andrew MacKenzie
Caption:Motion to authorize condemnation to acquire property in fee
simple interests (Parcel 087-4-032-00-0) - 204B Dan Bowles
Road.
Background:The owners of Bracy Enterprises are deceased and all heirs cannot
be determined or located. Therefore, the City seeks to acquire the
property through condemnation. In order to proceed and avoid
further project delays, it is necessary to condemn the subject
property. The required property consists of 7,500 sq. ft. in fee.
The appraised value is $6,500.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
G/L: 328-041110-52.12122 J/L: 212828203-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 12
Clerk of Commission
Cover Memo
Item # 12
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Item # 12
Engineering Services Committee Meeting
2/14/2017 1:10 PM
Motion to authorize condemnation to acquire property in fee simple interests (Parcel 087-4-074-00-0) -
2069 Golden Rod Street
Department:Law
Presenter:Andrew MacKenzie
Caption:Motion to authorize condemnation to acquire property in fee
simple interests (Parcel 087-4-074-00-0) - 2069 Golden Rod
Street.
Background:The owners of Bracy Enterprises are deceased and all heirs cannot
be determined or located. Therefore, the City seeks to acquire the
property through condemnation. In order to proceed and avoid
further project delays, it is necessary to condemn the subject
property. The required property consists of 7,500 sq. ft. in fee.
The appraised value is $6,300.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
G/L: 328-041110-52.12122 J/L: 212828203-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 13
Clerk of Commission
Cover Memo
Item # 13
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Item # 13
Engineering Services Committee Meeting
2/14/2017 1:10 PM
Motion to authorize condemnation to acquire property in fee simple interests (Parcel 088-1-021-00-0) - 124
Horton Drive
Department:Law
Presenter:Andrew MacKenzie
Caption:Motion to authorize condemnation to acquire property in fee simple
interests (Parcel 088-1-021-00-0) - 124 Horton Drive.
Background:The owners of Bracy Enterprises are deceased and all heirs cannot be
determined or located. Therefore, the City seeks to acquire the
property through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn the subject property. The
required property consists of 7,500 sq. ft. in fee. The appraised value
is $14,000.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
G/L: 328-041110-52.12122 J/L: 212828203-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 14
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Item # 14
Engineering Services Committee Meeting
2/14/2017 1:10 PM
Motion to authorize condemnation to acquire property in fee simple interests (Parcel 088-3-004-00-0) – 2013
Florida Road
Department:Law
Presenter:Andrew MacKenzie
Caption:Motion to authorize condemnation to acquire property in fee simple
interests (Parcel 088-3-004-00-0) – 2013 Florida Road.
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner as to the property’s value and
therefore seeks to acquire through condemnation. In order to proceed
and avoid further project delays, it is necessary to condemn a portion
of subject property. The required property consists of 9,975 sq. ft. in
fee. The appraised value is $13,000.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
G/L: 328-041110-52.12122 J/L: 212828203-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 15
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Item # 15
Engineering Services Committee Meeting
2/14/2017 1:10 PM
Motion to Authorize Condemnation to Acquire Title of a Portion of Property for Right of Way, (Parcel
059-3-766-00-0) 1433 Twiggs Street
Department:Law
Presenter:Andrew MacKenzie
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way (Parcel 059-3-766-00-0) 1433 Twiggs
Street.
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
title through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn the subject property.
The required property consists of 1,486.83 square feet of right of
way. The appraised value is $1,860.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
G/L 323041110-52.12122 J/L 296823220-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 16
Clerk of Commission
Cover Memo
Item # 16
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Item # 16
Engineering Services Committee Meeting
2/14/2017 1:10 PM
Motion to authorize condemnation to acquire title of a portion of property in fee simple interests (Parcel
087-4-085-00-0) - 2060 Willow Street
Department:Law
Presenter:Andrew MacKenzie
Caption:Motion to authorize condemnation to acquire title of a portion of
property in fee simple interests (Parcel 087-4-085-00-0) - 2060
Willow Street.
Background:Owner cannot be determined or located. Additionally, taxes have
not been paid for at least eight years. Therefore, the City seeks to
acquire property through condemnation. In order to proceed and
avoid further project delays, it is necessary to condemn a portion
of subject property. The required property consists of 7,500 sq. ft.
The appraised value is $6,300.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
G/L: 328-041110-52.12122 J/L: 212828203-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 17
Clerk of Commission
Cover Memo
Item # 17
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Engineering Services Committee Meeting
2/14/2017 1:10 PM
Motion to authorize condemnation to acquire title of a portion of property in fee simple interests (Parcel
087-4-116-00-0) - 2066 Golden Rod Street
Department:Law
Presenter:Andrew MacKenzie
Caption:Motion to authorize condemnation to acquire title of a portion of
property in fee simple interests (Parcel 087-4-116-00-0) - 2066
Golden Rod Street.
Background:Owner died and all heirs cannot be determined or located;
therefore, the City seeks to acquire property through
condemnation. In order to proceed and avoid further project
delays, it is necessary to condemn a portion of subject property.
The required property consists of 7,500 sq. ft. for right-of-way.
The appraised value is $6,300.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
G/L: 328-041110-52.12122 J/L: 212828203-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 18
Clerk of Commission
Cover Memo
Item # 18
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Item # 18
Engineering Services Committee Meeting
2/14/2017 1:10 PM
Motion to Authorize Condemnation to Acquire Title of the Entire Parcel, (Parcel 087-2-169-00-0) 2016
Walnut Street
Department:Law
Presenter:Andrew MacKenzie
Caption:Motion to authorize condemnation to acquire title of the entire
parcel, (Parcel 087-2-169-00-0) 2016 Walnut Street.
Background:The City cannot determine clear title due to a deceased owner and
therefore seeks to acquire title through condemnation. In order to
proceed and avoid further project delays, it is necessary to condemn
the entire property. The required property consists of 7,500 square
feet. The appraised value is $8,500.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
G/L 328-041110-52.12122 J/L 212828203-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 19
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Engineering Services Committee Meeting
2/14/2017 1:10 PM
Motion to Authorize Condemnation to Acquire Title of the Entire Parcel, (Parcel 087-4-031-00-0) - 204-C
Dan Bowles Road
Department:Law
Presenter:Andrew MacKenzie
Caption:Motion to authorize condemnation to acquire title of the entire
parcel, (Parcel 087-4-031-00-0) 204-C Dan Bowles Road.
Background:The City cannot determine clear title due to a deceased owner and
therefore seeks to acquire title through condemnation. In order to
proceed and avoid further project delays, it is necessary to condemn
the entire property. The required property consists of 8,008 square
feet. The appraised value is $6,400.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
G/L 328-041110-52.12122 J/L 212828203-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 20
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Item # 20
Engineering Services Committee Meeting
2/14/2017 1:10 PM
Motion to Determine Abandonment of a Portion of Emmett Street Lane
Department:Law
Presenter:Andrew MacKenzie
Caption:Motion to determine that a portion of Emmett Street Lane, as
shown on the attached plat has ceased to be used by the public to
the extent that no substantial public purpose is served by it or that
its removal from the county road system is otherwise in the best
public interest, and to receive as information the results of the
public hearing held regarding the issue of abandonment pursuant
to O.C.G.A. §32-7-2, with the abandoned property to be quit-
claimed to the appropriate party(ies), as provided by law and an
easement to be retained over the entire abandoned portion for
existing or future utilities as directed by Augusta Engineering
Department and Augusta Utilities Department and adopt the
attached Resolution.
Background:Southeastern Property Acquisitions, LLC (“Southeastern”) has
requested that a portion of Emmett Street Lane be abandoned.
Other than one parcel, Southeastern has entered into contracts to
purchase the properties located adjacent to the portions of the lane
requested to be abandoned. The owner of the parcel that is not
under contract has agreed to the abandonment. The abandonment
request has been reviewed by all essential county departments and
administrators and approvals were received to this abandonment
request. Pursuant to O.C.G.A. §32-7-2, a public hearing was held
on February 6, 2017 for this matter. The legal description and plat
of said portion of Emmett Street Lane portion of are attached.
Analysis:In addition to the information provided in the above Background
section, results of the public hearing will be presented to the
Commission. Notice to the property owners located thereon has
been provided, pursuant to O.C.G.A. §32-7-2(b)(1).
Financial Impact:Cost of publication and advertisement of public hearing.
Alternatives:Approve or deny request to determine that a portion of Emmett
Cover Memo
Item # 21
Street Lane be abandoned.
Recommendation:Approve determination and request for abandonment of a portion
of Emmett Street Lane pursuant to O.C.G.A. §32-7-2, with the
abandoned property to be quit-claimed to the appropriate party
(ies) as allowed by law, and an easement(s) as directed by the
Augusta Engineering Department and the Augusta Utilities
Department to be retained over the entire abandoned portion for
existing or future utilities and drainage and adopt the attached
Resolution.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 21
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Item # 21
THIS RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION TO
ABANDON A PORTION OF EMMETT STREET LANE AS A PART OF THE ROAD
SYSTEM OF AUGUSTA;
THIS RESOLUTION, adopted by the Augusta-Richmond County Commission
(“Commission”);
WHEREAS, it has been proposed that the Commission make a determination that a
portion of Emmett Street Lane as shown on the attached plat, has ceased to be used by the public
to the extent that no substantial public purpose is served by it or that its removal from the county
road system is otherwise in the best public interest and that the right-of-way should be abandoned
as part of the Richmond County Road System; and
WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to
reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and to
abandon such roads; and
WHEREAS, a Public Hearing was held on February 6, 2017 at the Augusta-Richmond
County Municipal Building, 2nd Floor, 535 Telfair Street, Augusta, Georgia; and
WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the
newspaper in which Sheriff’s advertisements for Richmond County are published, on January 26,
2017 and February 2, 2017, and that the property owners located on a portion of Emmett Street
Lane were given notice; and
WHEREAS, the results of the Public Hearing were reported to the Board of
Commissioners and considered thereby; and
WHEREAS, the Commission, at their meeting held, February 21, 2017, approved the
proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute having
been met;
Attachment number 2 \nPage 1 of 2
Item # 21
NOW THEREFORE, be it resolved by the Commission and it is hereby resolved by the
authority of same as follows:
1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the
abandonment and removal above-said of the Right-of-Way and such Right-of-Way no
longer serves a substantial public purpose or that its removal from the county road system
is otherwise in the best public interest and is hereby abandoned as part of the Richmond
County Road System;
2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law
to the adjoining property owner, subject to easements and restrictions deemed necessary
by the Augusta Engineering Department and the Augusta Utilities Department, and the
Mayor and Clerk of Commission are hereby authorized to execute the documents necessary
to effectuate such transfer as directed by the Augusta Law Department.
3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County
Commission, accompanied by the exhibits referred to herein;
4. This Resolution shall become effective immediately upon its adoption.
DULY ADOPTED by the Augusta, Georgia Commission this ______ day of
_____________________, 2017.
AUGUSTA, GEORGIA COMMISSION
By: ________________________________
Hardie Davis, Jr.
As its Mayor
Attest: ______________________________
Lena J. Bonner
As its Clerk
Attachment number 2 \nPage 2 of 2
Item # 21
Engineering Services Committee Meeting
2/14/2017 1:10 PM
Motion to Determine Abandonment of Franklin Lane from Tuttle Street Eastward to the Terminus
Department:Law
Presenter:Andrew MacKenzie
Caption:Motion to determine that Franklin Lane from Tuttle Street
Eastward to the Terminus, as shown on the attached plat has
ceased to be used by the public to the extent that no substantial
public purpose is served by it or that its removal from the county
road system is otherwise in the best public interest, and to receive
as information the results of the public hearing held regarding the
issue of abandonment pursuant to O.C.G.A. §32-7-2, with the
abandoned property to be quit-claimed to the appropriate party
(ies), as provided by law and an easement to be retained over the
entire abandoned portion for existing or future utilities as directed
by Augusta Engineering Department and Augusta Utilities
Department and adopt the attached Resolution.
Background:Troy Jordan, on behalf of his client has requested that the lane be
abandoned. Mr. Jordan is assisting a client who owns properties
surrounding Franklin Lane.The abandonment request has been
reviewed by all essential county departments and administrators
and approvals were received to this abandonment request.
Pursuant to O.C.G.A. §32-7-2, a public hearing was held on
February 6, 2017 for this matter. The plat of said Franklin Lane
from Tuttle Street Eastward to the Terminus is attached.
Analysis:In addition to the information provided in the above Background
section, results of the public hearing will be presented to the
Commission. Notice to the property owners located thereon has
been provided, pursuant to O.C.G.A. §32-7-2(b)(1).
Financial Impact:Cost of publication and advertisement of public hearing.
Alternatives:Approve or deny request to determine that Franklin Lane from
Tuttle Street Eastward to the Terminus be abandoned.
Cover Memo
Item # 22
Recommendation:Approve determination and request for abandonment of Franklin
Lane from Tuttle Street Eastward to the Terminus pursuant to
O.C.G.A. §32-7-2, with the abandoned property to be quit-
claimed to the appropriate party(ies) as allowed by law, and an
easement(s) as directed by the Augusta Engineering Department
and the Augusta Utilities Department to be retained over the entire
abandoned portion for existing or future utilities and drainage and
adopt the attached Resolution.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 22
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Item # 22
THIS RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION TO
ABANDON FRANKLIN LANE FROM TUTTLE STREET EASTWARD TO THE
TERMINUS AS A PART OF THE ROAD SYSTEM OF AUGUSTA;
THIS RESOLUTION, adopted by the Augusta-Richmond County Commission
(“Commission”);
WHEREAS, it has been proposed that the Commission make a determination that Franklin
Lane from Tuttle Street Eastward to the Terminus as shown on the attached plat, has ceased to be
used by the public to the extent that no substantial public purpose is served by it or that its removal
from the county road system is otherwise in the best public interest and that the right-of-way should
be abandoned as part of the Richmond County Road System; and
WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to
reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and to
abandon such roads; and
WHEREAS, a Public Hearing was held on February 6, 2017 at the Augusta-Richmond
County Municipal Building, 2nd Floor, 535 Telfair Street, Augusta, Georgia; and
WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the
newspaper in which Sheriff’s advertisements for Richmond County are published, on January 26,
2017 and February 2, 2017, and that the property owners located on Franklin Lane from Tuttle
Street Eastward to the Terminus were given notice; and
WHEREAS, the results of the Public Hearing were reported to the Board of
Commissioners and considered thereby; and
WHEREAS, the Commission, at their meeting held, February 21, 2017, approved the
proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute having
been met;
Attachment number 2 \nPage 1 of 2
Item # 22
NOW THEREFORE, be it resolved by the Commission and it is hereby resolved by the
authority of same as follows:
1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the
abandonment and removal above-said of the Right-of-Way and such Right-of-Way no
longer serves a substantial public purpose or that its removal from the county road system
is otherwise in the best public interest and is hereby abandoned as part of the Richmond
County Road System;
2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law
to the adjoining property owner, subject to easements and restrictions deemed necessary
by the Augusta Engineering Department and the Augusta Utilities Department, and the
Mayor and Clerk of Commission are hereby authorized to execute the documents necessary
to effectuate such transfer as directed by the Augusta Law Department.
3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County
Commission, accompanied by the exhibits referred to herein;
4. This Resolution shall become effective immediately upon its adoption.
DULY ADOPTED by the Augusta, Georgia Commission this ______ day of
_____________________, 2017.
AUGUSTA, GEORGIA COMMISSION
By: ________________________________
Hardie Davis, Jr.
As its Mayor
Attest: ______________________________
Lena J. Bonner
As its Clerk
Attachment number 2 \nPage 2 of 2
Item # 22
Engineering Services Committee Meeting
2/14/2017 1:10 PM
Motion to Determine the Abandonment of Railroad Avenue (in its entirety), Roulette Lane (from
McCauley Street to Hunter Street), and Floyd Street (from Roulette Lane to the Southern Property Line
of 1419 Hunter Street)
Department:Law
Presenter:Andrew MacKenzie
Caption:Motion to determine that Railroad Avenue (in its entirety),
Roulette Lane (from McCauley Street to Hunter Street), and Floyd
Street (from Roulette Lane to the Southern Property Line of 1419
Hunter Street) as shown on the attached plat has ceased to be used
by the public to the extent that no substantial public purpose is
served by it or that its removal from the county road system is
otherwise in the best public interest, pursuant to O.C.G.A. §32-7-
2, with the abandoned property to be quit-claimed to the
appropriate party(ies), as provided by law and an easement to be
retained over the entire abandoned portion for existing or future
utilities as directed by Augusta Engineering Department and
Augusta Utilities Department.
Background:The Augusta Housing and Community Development Department
plans to develop housing units and commercial space at the
intersection of R.A. Dent Boulevard and Wrightsboro Road and
they believe it is essential to close and/or reduce said public right-
of-ways within the project's vicinity in order to add to the success
of the overall development of the area. The abandonment request
has been reviewed by all essential county departments and
administrators and approvals were received to this abandonment
request. The legal description and plat of said Railroad Avenue (in
its entirety), Roulette Lane (from McCauley Street to Hunter
Street), and Floyd Street (from Roulette Lane to the Southern
Property Line of 1419 Hunter Street) are attached.
Analysis:In addition to the information provided in the above Background
section, publication notices will be made for a public hearing to be
held, with results to be presented to the Commission. Notice to the
property owners located thereon will be made, pursuant to
O.C.G.A. §32-7-2(b)(1).Cover Memo
Item # 23
Financial Impact:Cost of publication and advertisement of public hearing.
Alternatives:Approve or deny request to determine that Railroad Avenue (in its
entirety), Roulette Lane (from McCauley Street to Hunter Street),
and Floyd Street (from Roulette Lane to the Southern Property
Line of 1419 Hunter Street) be abandoned.
Recommendation:Approve determination and request for abandonment of Railroad
Avenue (in its entirety), Roulette Lane (from McCauley Street to
Hunter Street), and Floyd Street (from Roulette Lane to the
Southern Property Line of 1419 Hunter Street) pursuant to
O.C.G.A. §32-7-2, with the abandoned property to be quit-
claimed to the appropriate party(ies) as allowed by law, and an
easement(s) as directed by the Augusta Engineering Department
and the Augusta Utilities Department to be retained over the entire
abandoned portion for existing or future utilities and drainage.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 23
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Item # 23
Engineering Services Committee Meeting
2/14/2017 1:10 PM
Parking around Blount and Augusta Avenues
Department:Clerk of Commission
Presenter:
Caption:Discuss parking around Blount Avenue and Augusta Avenue.
(Requested by Commissioner Bill Fennoy)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 24
Engineering Services Committee Meeting
2/14/2017 1:10 PM
TIA ITS Master Plan Implementation Project & EVP System Project-16-240
Department:Engineering
Presenter:Abie L. Ladson - Drector
Caption:Approve award of Construction Contract to R.J. Haynie &
Associates, Inc. for the TIA ITS Master Plan Implementation
Project, and the TIA Richmond County Emergency and Transit
Vehicle Preempt (EVP) System Project which are both subject to
value engineering - not to exceed $5,333,130. Award is
contingent upon receipt of signed contracts, proper bond, and
development of LSBOP utilization action plan as requested by
AED. (Bid 16-240)
Background:ITS Master Plan Implementation Project and Richmond County
Emergency and Transit Vehicle Preempt System Project are two
of the fifty, City of Augusta TIA (aka TSPLOST) traffic operation
and safety improvement projects. As the costs of roadway
widening and right-of-way continue to grow and stress the capital
budgets of municipalities around the country, more and more of
them are turning to technology to improve their traffic flow and
maximize the efficiency of the existing roadway networks. These
types of technology have been shown to improve the overall
efficiency of major corridors by as much as 30%. These
systems which are referred to as “Advanced Transportation
Management Systems” or ATMS include a variety of elements
geared toward improving traffic flow, traffic monitoring, transit
flow, and incidents response, such as crashes, malfunctions, etc.
Elements of these systems include: a central command center with
monitors, traffic signal communications infrastructure, adaptive
signal systems, video monitoring, dynamic message boards, transit
priority, emergency vehicle preemption, etc.
Analysis:Bids were received on October 13, 2016 with R.J. Haynie being
the low bidder. The bid results are as follow: CONTRACTORS
BID 1. R.J. Haynie & Associates $6,560,130.00 2. B-B-H
$6,924,343.08 3. American Lighting Signalization $6,911,812.57
It is the recommendation of the Engineering Department to award
this project to R.J. Haynie & Associate subject to scope
Cover Memo
Item # 25
assessment and Value Engineering.
Financial Impact:Funds are allowable in Projects TIA/GDOT funds for Intelligent
Transportation System and RC Emergency Vehicle Preempt
System and TIA Discretionary funds.
Alternatives:1). Approve award of Construction Contract to R.J. Haynie &
Associates, Inc. for the TIA ITS Master Plan Implementation
Project, and the TIA Richmond County Emergency and Transit
Vehicle Preempt (EVP) System Project which are both subject to
value engineering - not to exceed $5,333,130. Award is contingent
upon receipt of signed contracts and proper bond, and
development of LSBOP utilization action plan as requested by
AED. 2). Do not approve and find alternative to complete the
project and meet TIA project completion schedule.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
Projects TIA Funds ITS ($3,425,925), RC ETVP ($1,173,250),
GDOT($700,000), and TIA Discretionary Funds ($33,955).
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 25
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project change is to approve award of Construction Contract to R. J. Haynie & Associates, Inc.
subject to Value Engineering and not to exceed in the amount of $5,333,130
for Transportation Investment Act (TIA) Projects, ITS Master Plan Implementation Project
and RC EVP System Project. Funds are allowable in Projects TIA funds and TIA Discretionary funds
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
ITS Master Plan Implementation 500,000$
RC Emergency Vehicle and Transit Preemption System 250,000$
ITS Master Plan Implementation 47,000$
ITS Master Plan Implementation 169,200$
Project TIA Funds 3,425,925$
RC ETVP 1,173,250$
TIA Discretionary Funds 733,955$
6,299,330$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Please do not process this document. Once commission approved the orignal will be forwarded for execution. Thanks - ext 5070
Hardie Davis, Jr., Mayor
CAPITAL PROJECT BUDGET
INTELLIGENT TRANSPROTATION SYSTEM MASTER PLAN
IMPLEMENTATION-RICHMOND COUNTY
CPB#371-041110-T13049121
CHANGE NUMBER FIVE
BID #12-137
12.30.13
Attachment number 1 \nPage 1 of 2
Item # 25
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
INTELLIGENT TRANSPROTATION SYSTEM MASTER PLAN
IMPLEMENTATION-RICHMOND COUNTY
CPB#371-041110-T13049121
CHANGE NUMBER FIVE
BID #12-137
CPB AMOUNT ADDITION NEW
SOURCE OF FUNDS CPB REQUEST CPB
TIA ITS Master Plan Implementation
371-041110-T13049121 ($547,000)($547,000)
TIA RC Emergency Vehicle System ($250,000)($250,000)
235-041110-6011110
TIA ITS Master Plan Implementation ($169,200)($169,200)
371-041110-T13049121
Projects TIA Funds ($3,425,925)($3,425,925)
RC ETVP ($1,173,250)
TIA Discretionary Funds ($733,955)($733,955)
TOTAL SOURCES:($966,200)($5,333,130)($5,126,080)
USE OF FUNDS
ENGINEERING
235-041110-5212115 $750,000 $750,000
371-041110-T13049121 $47,000 $3,425,925 $3,472,925
371-041110-T13049137 $1,173,250 $1,173,250
371-041110-T13049121 $169,200 $733,955 $903,155
TOTAL USES:$966,200 $5,333,130 $6,299,330
12.30.13
Attachment number 1 \nPage 2 of 2
Item # 25
Invitation to Bid
Sealed bids will be received at this office until Thursday, October 6, 2016 @ 3:00 p.m. for furnishing:
Bid Item #16-240 Intelligent Transportation System (ITS) Master Plan Implementation and Richmond County (RC)
Emergency and Transit Vehicle Preempt System for Augusta Engineering Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta,
GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from
Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $325.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner
is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488)
beginning Thursday, August 25, 2016. Bidders are cautioned that submitting a package without Procurement of a complete set are
likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the
successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable.
Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information
upon which to base his qualifications.
Pre Bid/Telephone Conference will be held on Tuesday, September 20, 2016, @ 3:00 p.m. in the Procurement Department, 535
Telfair Street, Room 605. If you choose to teleconference there is a $35.00 fee. Prior to the Telephone Conference Call on Tuesday,
September 20, @ 3:00 p.m., make the $35.00 check payable “Augusta Georgia Commission” and mail to Geri A. Sams, Director
Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Thursday, September 22, 2016 @ 5:00 P.M. No bid will be accepted by fax, all must be received
by mail or hand delivered.
No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with
the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance
bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 25, September 1, 8, 15, 2016
Metro Courier August 31, 2016
Attachment number 2 \nPage 1 of 1
Item # 25
OFFICIAL
R. J. Haynie & Assoc
1551 Forest Pkwy
Lake City, GA 30260
B-B-H
600 Discovery Place
Mableton, GA 30126
American Lighting
Signalization
11639 Davis Creek Rd. East
Jacksonville, FL 32256
YES YES YES
43674 61995 45005
YES YES YES
YES YES YES
YES YES YES
$6,560,130.00 $6,924,343.08 $6,911,812.57
Bid Item #16-240
Intelligent Transportation System (ITS) Master Plan
Implementation and Richmond County (RC) Emergency and
Transit Vehicle Preempt System
for Augusta, Georgia - Engineering Department
Bid Due: Thursday, October 13, 2016 @ 3:00 p.m.
Bid Bond
Bid Price
Total Number Specifications Mailed Out: 16
Total Number Specifications Download (Demandstar): 4
Total Electronic Notifications (Demandstar): 173
Mandatory Pre-Bid Conference: 7
Total packages submitted: 3
Total Noncompliant: 0
Vendors
Attachment B
E-Verify Number
SAVE Form
Addendums 1-2
Page 1 of 1
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ENGINEERING DEPARTMENT
Abie L. Ladson, P.E., CPESC, Director
TO:Ms Geri Sams, Director - Procurement
FROM: , fifi,4^r*1. Ladson, pE, CPESC, Director- Engineering
fv
I
DATE:
SUBJECT:
Friday, January 27 ,2077
lntelligent Transportation System (lTS) Master Plan lmplementation Project
and RC Emergency and Transit Vehicle Preempt (EVP) System Project
TtA P roj ects # RC07-00 OLZL I P1#OOLL392 & #RC07-0 OOL37 / P l#O0 1 1400
Bf D |TEM #\6-240
File Reference: 17 - 014(T)
Ms. Sams, AED is recommending awarding this bid subject to value engineering (VE) to R.J. Haynie
& Associates
Thank you for your ottention to this motter.
Abie
HM/:vro
Attachments(s)
cc:Mrs. Nancy Williams, Quality Assurance Analyst
Hameed Malik, Ph.D., PE, Assistant Director- Engineering Division
Mrs. Valerie Jenkins, AED Accountant
File
Augusta Engineering Administration
535 Telfair Street, Euilding 4000 - Augusta, GA 30901
Office: (706) 796 - 5040 Fax: (705) 796 -504s
www.augustaPa.gov
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Engineering Services Committee Meeting
2/14/2017 1:10 PM
Wright McLeod
Department:Clerk of Commission
Presenter:
Caption:Presentation by Mr. Wright McLeod on a proposed Landfill.
(Requested by Commissioner Fennoy - deferred from January
31 Engineering Services)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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