HomeMy WebLinkAbout2017-01-31 Meeting AgendaEngineering Services Committee
Meeting
Commission Chamber- 1/31/2017- 1:15 PM
ENGINEERING SERVICES
1.Motion to authorize condemnation to acquire title of a portion
of property for permanent easement, temporary easement, and
one temporary driveway easement (Parcel 025-2-109-00-0) -
2702 Ingleside Drive.
Attachments
2.Approve Change Order for Construction Services for Augusta
Canal Embankment Repair Project.
Attachments
3.Update from the Engineering Department's Director and
Augusta State University regarding the Augusta State
University's Laney-Walker Streetscape Project. (Requested by
Commissioner Marion Williams)
Attachments
4.Approve award of Construction Contract to Reeves
Construction Company in the amount of $4,351,872.58 for
Dover-Lyman Rehabilitation Project as requested by AED.
Award is contingent upon receipt of signed contracts and
proper bonds. (Bid Item 16-223)
Attachments
5.Approve funding for the Design Consultant Services
Supplemental Agreement Five to Hussey Gay Bell in the
amount of $272,910.00 for the Marvin Griffin Road
Improvements Project as requested by the AED.
Attachments
6.Motion to approve the minutes of the Engineering Services
Committee held on January 10, 2017.
Attachments
7.Consider approval of Change Order #1 for Construction
Services for Renovation of 452 Walker Street.
Attachments
8.Receive as information the update on Stormwater for the 3rd
and 4th Quarters. (Deferred from December 13 Engineering
Services Committee)
Attachments
www.augustaga.gov
9.Approve and authorize entering into a contract with Georgia
Power in the amount of $1,025,000 for street light upgrades
along city maintained roadway section of Gordon
Highway. Funding is available for the project in Engineering
SPLOST VI as requested by AED.
Attachments
10.Discuss a plan on how to clean up and maintain all the trash on
roadways/sidewalks in Richmond County as county wide
initiative. (Requested by Commissioner Sean Frantom)
Attachments
11.Approve Change Order for Construction Services for the
Windsor Spring Road Sanitary Sewer Extension Project.
Attachments
12.Presentation by Mr. Wright McLeod on a proposed Landfill.
(Requested by Commissioner Fennoy)
Attachments
Engineering Services Committee Meeting
1/31/2017 1:15 PM
Acquisition of permanent easement, temporary easement, and one temporary driveway easement to
Richmond County, Georgia from Wilbur N. Ritter, or his successor, as Trustee of the Wilbur N. Ritter
Living Trust and Peggy L. Ritter, or her successor, as Trust
Department:Law
Presenter:Andrew Mackenzie
Caption:Motion to authorize condemnation to acquire title of a portion of
property for permanent easement, temporary easement, and one
temporary driveway easement (Parcel 025-2-109-00-0) - 2702
Ingleside Drive.
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
title through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn a portion of subject
property. The required property consists of 592.35 square feet of
permanent easement, 563.68 square feet of temporary easement,
and one temporary driveway easement. The appraised value is
$1,700.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
G/L 327-04-1110-52.12122 J/L T14041211-52.12122
REVIEWED AND APPROVED BY:Cover Memo
Item # 1
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Item # 1
Engineering Services Committee Meeting
1/31/2017 1:15 PM
Augusta Canal Embankment Repair Adjacent to Butt Bridge
Department:Utilities
Presenter:Tom Wiedmeier
Caption:Approve Change Order for Construction Services for Augusta
Canal Embankment Repair Project.
Background:The initial scope of this project was to repair to the north bank of
the canal in the vicinity of the 15th Street Bridge; the project was
coordinated with the bridge repair due to the draining of the
canal. The bid amount for the original project was $290,516.67.
Once the canal was drained, additional unsuitable material was
revealed in the area of the original work. Also, previously
undetected faults in the canal banks were discovered behind the
City shop, beneath the John C. Calhoun bridge and at the 13 th
Street gates.
Analysis:Due to the revenue lost by the Augusta Canal Authority when the
canal is down, it was important to proceed with the repairs quickly
so that the canal could be re-watered as soon as possible.
Financial Impact:The additional work totals $173,751.48. Funds are available in
514043410-5425110/81600040-5425110.
Alternatives:No viable alternative
Recommendation:We recommend approval of the Change Order in the amount of
$173,751.48.
Funds are Available
in the Following
Accounts:
Funds are available in 514043410-5425110/81600040-5425110.
REVIEWED AND APPROVED BY:Cover Memo
Item # 2
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Augusta Canal Embankment Repair Adjacent to Butt Bridge
Change Order Request Justificaiton
AUD_2015‐007
Item Description
Estimated
Quantity Units Unit Price
Quantity Amount Quantity Amount Quantity Amount
1 Demolition, Clearing and Grubbing 1 LS $14,380.00 1 $14,380.00 1 $14,380.00
2 Excavation & Removal of Existing Embankment (2,132 CY
Estimated)1 LS $76,661.64 1 $76,661.64 1 $76,661.64
3 Earth fill, Compacted in Place (2,952 CY Estimated) 1 LS $81,447.52 1 $81,447.52 1 $81,447.52
4 Temporary Access 1 LS $9,112.50 1 $9,112.50 1 $9,112.50
5 Concreted Sidewalk 883 SY $62.07 710 $44,069.70 710 $44,069.70
6 Grass Matting Blanket, Including Grass Seed 1367 SY $7.89 1260 $9,941.40 1260 $9,941.40
7 Grassing 1 SY $1,579.50 1 $1,579.50 1 $1,579.50
8 Construction Exits 2 EA $1,944.00 1 $1,944.00 1 $1,944.00
9 Silt Fence, Type C, Installed and Removed After Construction 2330 LF $5.46 750 $4,095.00 750 $4,095.00
10 Lump Sum Construction 1 LS $25,132.27 1 $25,132.27 1 $25,132.27
11 Excavation & Removal of Existing Embankment 0 CY $23.00 2532 $58,236.00 2532 $58,236.00
12 Earth Fill, Compacted In Place 0 CY $16.00 2254 $36,064.00 2254 $36,064.00
13 Mucking Material in Levee Core 0 CY $23.00 400 $9,200.00 400 $9,200.00
14 Earth Fill, Compacted In Place 0 CY $16.00 400 $6,400.00 400 $6,400.00
15 Tensar TX160 Geotextil Fabric 0 SY $12.25 450 $5,512.50 450 $5,512.50
16 Grubbing 0 LS $4,000.00 1 $4,000.00 1 $4,000.00
17 Excavation & Removal of Existing Embankment 0 CY $23.00 912 $20,976.00 912 $20,976.00
18 Earth fill, Compacted In Place 0 CY $16.00 1046 $16,736.00 1046 $16,736.00
19 Tensar TX160 Geotextile Fabric 0 SY $12.25 0 $0.00 0 $0.00
20 Temporary Access (Ramp @ City Shop)0 LS $6,000.00 1 $6,000.00 1 $6,000.00
21 Silt Fence, Type C, Installed and Removed After Construction 0 LF $5.46 800 $4,368.00 800 $4,368.00
22 Grass Matting Blanket, Including Grass Seed 0 SY $7.89 924 $7,290.36 924 $7,290.36
23 Grassing 0 LS $1,500.00 1 $1,500.00 1 $1,500.00
24 Lump Sum Construction 0 LS $10,000.00 1 $10,000.00 1 $10,000.00
25 Excavate Old Rip Rap 0LS$1,200.00 1 $1,200.00 1 $1,200.00
26 Supply and Place Rip Rap Type III 0TN $73.00 73.12 $5,337.76 73.12 $5,337.76
27 Mobilization/Demobilization 0LS$900.00 1 $900.00 1 $900.00
28 Crew 0DY$1,200.00 1.5 $1,800.00 1.5 $1,800.00
29 Earth Fill, Compacted In Place 0CY $16.00 24 $384.00 24 $384.00
$268,363.53 $195,904.62 $464,268.15
$290,516.67
$464,268.15
$173,751.48
Original Project Scope Amount
Earned to Date Change Order items Total to Date
Change Order Items
CO Task #02
CO Task #03
CO Task #04
CO Task #05
Original Purchase Order
Amount Earned to Date
Change Ordger Amount Requested
CO Task #01
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Attachment number 2 \nPage 1 of 1
Item # 2
Engineering Services Committee Meeting
1/31/2017 1:15 PM
Augusta State University Laney-Walker Project
Department:
Presenter:Commissioner Marion Williams
Caption:Update from the Engineering Department's Director and Augusta
State University regarding the Augusta State University's Laney-
Walker Streetscape Project. (Requested by Commissioner
Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Engineering Services Committee Meeting
1/31/2017 1:15 PM
Dover-Lyman Rehabilitation Project Contract Award – 16-223
Department:Engineering
Presenter:Abie L. Ladson, Director
Caption:Approve award of Construction Contract to Reeves Construction
Company in the amount of $4,351,872.58 for Dover-Lyman
Rehabilitation Project as requested by AED. Award is contingent
upon receipt of signed contracts and proper bonds. (Bid Item 16-
223)
Background:Dover-Lyman Rehabilitation project is an approved neighborhood
infrastructure improvements SPLOST project. The project
consists of roadway improvements, drainage improvements, curb
& gutter, and sidewalks within Lumpkin Park Subdivision. Streets
included in this projects are Lyman Street, Dover Street, Quist
Drive, Miles Street, Frohman Street and Sheraton Drive.
Analysis:Bids were received on October 6, 2016 with Reeves Construction
being the low bidder. The bid results are as follow:
CONTRACTORS BID 1. Reeves Construction $4,351,872.58 2.
Blair Construction $4,374,497.51 It is the recommendation of the
Engineering Department to award this project to Reeves
Construction.
Financial Impact:Funds are available in the amount of $4,351,872.58 upon
commission approval. Fund allocation is as follows: $1,700,000
(Dover-Lyman SPLOST III); and $2,651,873 (SPLOST Fund
Balance)
Alternatives:1). Approve award of Construction Contract to Reeves
Construction Company in the amount of $4,351,872.58 for Dover-
Lyman Rehabilitation Project as requested by AED. Award is
contingent upon receipt of signed contracts and proper bonds. 2).
Do not approve and cancel the project
Recommendation:Approve Alternative Number One.Cover Memo
Item # 4
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: $1,700,000 (Dover-Lyman SPLOST III); and
$2,651,873 (SPLOST Fund Balance)
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the
following Capital Project Budget is hereby amended:
Section 1: This project is approve award of Construction Contract to Reeves Construction
Company in the amount of $4,351,872.58 for Dover-Lyman Rehabilitation Project
as requested by AED. Funding available in the amount of
$4,351,872.58; $1,700,000 (Dover-Lyman SPLOST);
and $2,651,873 (SPLOST recpatured Funds)
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase III
Dover-Lyman SPLOST III
SPLOST Recaptured Funds
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Please do not process this form. Once Commission approved the orignal will be forwarded for execution. Thanks
AED, ext 5070
CAPITAL PROJECT BUDGET
DOVER-LYMAN CONSTRUCTION INFRASTRUCTURE
Change Number One
Honorable Hardie Davis, Mayor
CPB#323-041110-208823601
Attachment number 1 \nPage 1 of 4
Item # 4
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
DOVER-LYMAN CONSTRUCTION INFRASTRUCTURE
Change Number One
CPB#323-041110-208823601
CPB AMOUNT CPB
SOURCE OF FUNDS CPB ADDITION
SPECIAL 1% SALES TAX, PHASE III
323-04-1110-5212115-201823762 ($54,185)
SPECIAL 1% SALES TAX, PHASE III
323-04-1110-5411120-201823762 ($160,000)
SPECIAL 1% SALES TAX, PHASE III
323-04-1110-5414110-201823762 ($1,785,815)
DOVER-LYMAN SPLOST
323-04-1110-5414110-208823601 ($1,700,000)
SPLOST RECAPTURED FUNDS
323-04-1110-5414110-208823601 ($2,651,873)
TOTAL SOURCES: ($2,000,000) ($4,351,873)
USE OF FUNDS
CONSTRUCTION
323-04-1110-5414110-208823601 $2,000,000 $4,351,873
TOTAL USES:$2,000,000 $4,351,873
Attachment number 1 \nPage 2 of 4
Item # 4
by the Commission-Council of Augusta-Richmond County, Georgia that the
Company in the amount of $4,351,872.58 for Dover-Lyman Rehabilitation Project
2,000,000$
1,700,000$
2,651,873$
6,351,873$
Please do not process this form. Once Commission approved the orignal will be forwarded for execution. Thanks
CPB#323-041110-208823601
Attachment number 1 \nPage 3 of 4
Item # 4
CPB#323-041110-208823601
NEW
CPB
($54,185)
($160,000)
($1,785,815)
($1,700,000)
($2,651,873)
($6,351,873)
$6,351,873
$6,351,873
Attachment number 1 \nPage 4 of 4
Item # 4
Invitation to Bid
Sealed bids will be received at this office until Thursday, September 15, 2016 @ 3:00 p.m. for furnishing:
Bid Item #16-223 Dover Lyman Rehabilitation Project for Augusta Engineering Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers
exclusively from ARC. The fees for the plans and specifications which are non-refundable are $175.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the
Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405)
beginning Thursday, August 4, 2016. Bidders are cautioned that submitting a package without Procurement of a complete set
are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is
material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other
source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving
incomplete or inaccurate information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Tuesday, August 30, 2016 @ 10:00 a.m. in the Procurement Department,
535 Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the
office of the Procurement Department by Thursday, September 1, 2016 @ 5:00 P.M. No bid will be accepted by fax, all must
be received by mail or hand delivered.
No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract
with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100%
performance bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 4, 11, 18, 25, 2016
Metro Courier August 10, 2016
Attachment number 2 \nPage 1 of 1
Item # 4
OFFICIAL
Reeves Construction Co.
1 Apac Industrial Way
Augusta, GA 30907
Blair Construction
P. O. Box 770
Evans, GA 30809
Yes Yes
48048 224004
Yes Yes
Yes Yes
Yes Yes
$4,351,872.58 $4,374,497.51
Bid Item #16-223
Dover Lyman Rehabilitation Project
for Augusta, Georgia - Engineering Department
Bid Date: Thursday, October 6, 2016 @ 3:00 p.m.
The following vendors did not respond:
E. R. Snell Contractors / 1785 Oak Road / Snellville, GA 30078
Barnett Southern / 106 N. Alexander Av / Washington, GA 30673
Beams Contracting / 15030 Atomic Road / Beech island, SC 29842
Bid Bond
Bid Price
Total Number Specifications Mailed Out: 21
Total Number Specifications Download (Demandstar): 6
Total Electronic Notifications (Demandstar): 294
Mandatory Pre-Bid Conference: 5
Total packages submitted: 2
Total Noncompliant: 0
Vendors
Attachment B
E-Verify Number
SAVE Form
Addendums 1-6
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 4
Attachment number 4 \nPage 1 of 2
Item # 4
Attachment number 4 \nPage 2 of 2
Item # 4
ENGINEERING DEPARTMENTC--
Abie L. ladson, P.E., CPESC, Director
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Ms Geri Sams, Director - Procurement
Abie L. Ladson, PE, CPESC, Director- Engineering
Monday, December 5, 2015
Dover Lyman Rehabilitation Project
Project Nu m ber: 323-04-1110-208823601
Bid !tem: 16-223
File Reference: 16-014(4)
Ms. Sams, it is recommendation of Augusta Engineering Department (AED) that the subject project
be awarded to Reeves Construction Company in the amount of 54,351,872,58. Award is
contingent upon receipt of signed contract and proper bonds.
Should you require additional information, please do not hesitate to contact me or Hameed Malik
at (706)796-s040.
Thonk you in advonce.
AIL/xm
Attachments(s)
Nancy Williams, Quality Assurance Analyst
Phyllis Johnson, Procurement Compliance Officer
DBE office
Hameed Malik, Ph.D., PE, Assistant Director - Engineering Division
Anthony Taylor, AED Construction Engineer
Valerie Jenkins, AED Accounting Manager
File
Algusta Englnearin8 Adminast?atlon
505 Telfair Street - AuBusta, GA 30901
Office: (706)796-50/tO Fax: (706) 796-5045
www.aurustaqa.Iov
Attachment number 5 \nPage 1 of 1
Item # 4
Attachment number 6 \nPage 1 of 3
Item # 4
Attachment number 6 \nPage 2 of 3
Item # 4
Attachment number 6 \nPage 3 of 3
Item # 4
Attachment number 7 \nPage 1 of 3
Item # 4
Attachment number 7 \nPage 2 of 3
Item # 4
Attachment number 7 \nPage 3 of 3
Item # 4
Engineering Services Committee Meeting
1/31/2017 1:15 PM
Marvin Griffin Road Improvements – SA5 – 16-222
Department:Engineering
Presenter:Abie L. Ladson, Director
Caption:Approve funding for the Design Consultant Services
Supplemental Agreement Five to Hussey Gay Bell in the amount
of $272,910.00 for the Marvin Griffin Road Improvements Project
as requested by the AED.
Background:Marvin Griffin Road Improvements project is an approved
SPLOST project. This project consists of roadway widening of
two lane to four lane, traffic signal improvements, drainage
improvements, curb & gutter and sidewalks along Marvin Griffin
Road between Doug Barnard Parkway (SR56 Spur) and Mike
Padgett Highway (SR56) . On October 13, 2016 road construction
bids were opened and the contract award process is underway. The
construction phase of roadway and drainage improvements require
design related coordination with utilities, railroad, resolution of
constructability conflicts, and request for field information that
warrants design engineer services. Also, this road is a heavy
industry corridor. A timely resolution of design conflicts is critical
for minimizing disruption of industrial operations along this
corridor.
Analysis:In December 2001, commission approved award of design phases
of the project to Hussey Gay Bell. The project phase 1 is
completed and phase 2 is about to go into construction. This
supplemental agreement covers services during construction phase
for contractor request for field information, utility conflicts
assessment & resolution, field engineering, and attending
construction progress meetings.
Financial Impact:Funds are available in amount of $272,910.00 upon commission
approval. Fund allocation is from SPLOST Fund balance.
Alternatives:1). Approve funding for Design Consultant Services Supplemental
Agreement Five to Hussey Gay Bell in the amount of $272,910.00
Cover Memo
Item # 5
for the Marvin Griffin Road Improvements Project as requested by
the AED. 2). Do not approve and find alternative to complete the
project and provide construction phase needed services.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
Engineering SPLOST Fund balance
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
(SA02 – For changes greater than $20,000) April 2005
AUGUSTA-RICHMOND COUNTY
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, Hussey, Gay, Bell & DeYoung, Inc., Consultant, entered into a contract with
Augusta-Richmond County on December 18, 2001, for engineering design services associated with
the Marvin Griffin Road Improvements, Project No. 323-041110-296823603, File Reference No.
05-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered
by the scope of the original contract, we desire to submit the following Supplemental Agreement
to-wit:
Additional Engineering Services during the construction phase for field information,
utility conflicts assessment & resolution, field engineering &
attending construction progress meetings.
It is agreed that as a result of the above modification the contract amount is increased by
$272,910.00 from $249,740.00 to a new total of $522,650.00.
This agreement in no way modifies or changes the original contract of which it becomes a part,
except as specifically stated herein.
NOW, THEREFORE, We, Hussey, Gay, Bell & De Young International, Inc., Consultant, hereby
agree to said Supplemental Agreement consisting of the above mentioned items and prices, and
agree that this Supplemental Agreement is hereby made a part of the original contract to be
performed under the specifications thereof, and that the original contract is in full force and
effect, except insofar as it might be modified by this Supplemental Agreement.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Hardie Davis Jr., Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Augusta Richmond County Project Number(s): 323-041110-296823603
Supplemental Agreement Number: 5
Purchase Order Number: 57943
PLEASE DO NOT PROCESS THIS DOCUMENT. ONCE COMMISSION APPROVES 3 ORIGINALS WILL BE FORWARDED FOR
EXECUTION. THANKS – EXT 5070
Attachment number 1 \nPage 1 of 1
Item # 5
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby authorized:
Section 1: Approve funding for Design Consultant Services Supplemental Agreement Five to
Hussy Gay Bell in the amount of $272,910.00 for the Marvin Griffin Road
Improvements Project as requested by the AED.
Fund allocation is from SPLOST recaptured funds.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase II 2,091,400$
Special 1% Sales Tax, Phase III 1,375,600$
Augusta Utilities 36,230$
Augusta Utilities 41,000$
Marvin Griffin Rd. SPLOST 5,944,683$
AUD 1,833,746$
GDOT Funds 1,800,000$
SPLOST Recaptured Funds 272,910$
13,395,569$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Hardie Davis Jr., Mayor
(S.R. 56 to S.R. 56 Spur)
Funds are available in amount of $272,910.00 upon commission approval.
CPB#323-041110-296823603
CAPITAL PROJECT BUDGET
MARVIN GRIFFIN ROAD
CHANGE NUMBER NINE
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
1 of 2 1/12/2017
Attachment number 2 \nPage 1 of 2
Item # 5
Augusta-Richmond County, Georgia
(S.R. 56 to S.R. 56 Spur)
CPB#323-041110-296823603
CAPITAL PROJECT BUDGET
MARVIN GRIFFIN ROAD
CHANGE NUMBER NINE
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB ADDITION CPB
SPECIAL 1% SALES TAX, PHASE III
323-041110-0000000-000000000 ($1,375,600) ($1,375,600)
322-041110-0000000-000000000 ($2,091,400) ($2,091,400)
507043410-5212115-80900030 ($77,230) ($77,230)
323-041110-5414110-296823603 ($5,944,683) ($5,944,683)
507043410-5212115-80900030 ($1,833,746) ($1,833,746)
GDOT Funds ($1,800,000) ($1,800,000)
SPLOST Recaptured Funds ($272,910) ($272,910)
TOTAL SOURCES: ($13,122,659) ($272,910) ($13,395,569)
USE OF FUNDS
ADVERTISING
323-041110-5233119-296823603 $2,000 $2,000
ENGINEERING
323-041110-5212115-296823603 $237,280 $237,280
RIGHT OF WAY
323-041110-5411120-296823603 $150,000 $150,000
RAILROAD PERMIT
323-041110-5414610-296823603 $30,000 $30,000
CONSTRUCTION
323-041110-5414110-296823603 $12,146,893 $272,910 $12,419,803
AUGUSTA UTILITIES $41,000 $41,000
507043410-5212115-80900030
OTHER FUNDING $36,230
UTILITY RELOCATION
323-041110-5414510-296823603 $515,486 $515,486
TOTAL USES: $13,122,659 $272,910 $13,395,569
2 of 2 1/12/2017
Attachment number 2 \nPage 2 of 2
Item # 5
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Item # 5
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Item # 5
Attachment number 3 \nPage 3 of 3
Item # 5
Engineering Services Committee Meeting
1/31/2017 1:15 PM
Minutes
Department:Clerk of Commission
Presenter:
Caption:Motion to approve the minutes of the Engineering Services
Committee held on January 10, 2017.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Engineering Services Committee Meeting Commission Chamber - llL0l20l7
ATTENDANCE:
Present: Hons. Fennoy, Chairman; Hasan, Vice Chainnan; Smith and
Frantom, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
ENGINEERING SERVICES
1. Motion to approve the minutes of the Engineering Services Committee held on Item
December 13,2016. Action:
Approved
Motions
f#:"' Motion Text Made By seconded By
Motion to. aDDrove.APProve uotio, Passes
4-0.
2. Motion to determine that a portion of Emmett Street Lane as shown on the Item
attached pat has ceased to be use by the public to the extent that no substantial Action:
public purpose is served by it or that its removal from the county road system is Approved
otherwise in the best public interest, pursuant to o.C.G.A. 532-7-2, with the
abandoned property to be quit-claimed to the appropriate party(ies), as provided
by law with an easement being retained over any existing water/sewer lines (orif relocated over the new utility lines with old lines and easement being
abandoned in place) as directed the Augusta Utilities Department, and an
easement being granted by the acquiring party(ies) in favor of Augusta (and the
public) for ingress/egress from the remainder of Emmett Street Lane to Druid
Park Avenue as directed by the Augusta Engineering Department.
Commissioner Ben Commisioner Sean passesHasan Frantom
Motion
Result
Motion
Result
Motions
+;J:'" Motion rext
Motion to
Made By Seconded By
Attachment number 1 \nPage 1 of 4
Item # 6
approve. ^Approve rriiiio, purr.r
fiommissioner
Ben
f;mmisioner
Sean passes
3. Motion to determine that Franklin Lane from Tuttle Street eastward to the ltem
terminus as shown on the attached plat has ceased to be used by the public to the Action:
extent that no substantial public purpose is served by it or that its removal from Approved
the county road system is otherwise in the best public interest, pursuant to
O.C.G.A. 532-7-2, with the abandoned property to be quit-claimed to the
appropriate parry(ies), as provided by law and an easement to be retained over
the entire abandoned portion for existing or future utilities as directed by
Augusta Engineering Department and Augusta Utilities Department.
Motions
Motion Motionirn;- Motion Text Made By seconded By Resurt
Motion to
Approve ilffirurr., fi;mmissioner
Ben
f;mmisioner
Sean passes
4-0.
4. Motion to authorize Condemnation to acquire title of a portion of property for Item
Temporary Easement - 2702 Wellington Drive (Parcel 025-4-125-00-0). Action:
Approved
Motions
X:-*1"" Motion Text Made By Seconded By Motion'l'ype - ----- -'I Result
Motion to
Approve ffiLlooltrurr., fi;mmissioner
Ben
f;mmisioner
Sean passes
4-0.
5. Motion to authorize Condemnation to acquire title of a portion of property - Item
2065 willow Street (7,500 sq. ft.) (Parcel 087-4-029-00-0). Action:
Approved
Motions
Motion f,,^.:^_ T^__a r,_ _r - h Motion;--'--' Motion Text Made By Seconded Bylype - ----- -'t --------- -J Result
Motion to
Approve illi,ool"aurr., commissioner Ben
f;;mmisioner
Sean passes
4-0.
Attachment number 1 \nPage 2 of 4
Item # 6
6. Motion to authorize Condemnation to acquire title of a portion of property for Item
Right-of-Way and Temporary Easement - 2648 Wheeler Road (Parcel 033-2- Action:
I 12-00-0). Approved
Motions
f#:" Motion Text Made By seconded By
Motion to
approve.
Motion Passes
4-0.
Commissioner Ben Commisioner Sean passesHasan Frantom
Motion
Result
Approve
7. Move to approve the Engineering and Utilities Departments developing a joint Item
plan or separate complementing plans to correct the storm water flooding and Action:
the overflowing of the sewage systems in the Rocky Creek basin in the general Approved
area between Peach Orchard Rd and Mike Padgett Hwy bordered by Smith Dr
and Scoff Rd. (Requested by Commissioners Sammie Sias and Dennis
Williams)
Motionseconded BY Resutt
Motion to approve the
development of a joint A
Approve plan by the Engini..ing ff#Ttr*fi 8:fffiHf*' passes
and Utilities Departments.
Motion Passes 4-0.
8. Receive as information the update on Stormwater for the 3rd Quarter. Item
(Deferred from December 13 Engineering Services Committee) Action:
Rescheduled
Motions
i^#:" Motion rext
Motion to refer this
item to the next
r\^r^_ committee meeting to Commisioner CommissionerLreler . r-,r^ L^+L rr^ ^ n7, _-, ;_-_-___; ---:--- ;---;;----*"-- Passesinclude both the 3rd and Sean Frantom Ben Hasan
4th quarters.
Motion Passes 4-0.
9. Approve the amount of $24,000.00 to have 39 Streetlights added to Corpse Item
Motions
ryJ:"' Motion rext Made By
Made By MotionSeconded By Resutt
Attachment number 1 \nPage 3 of 4
Item # 6
Drive, Clifford St., Crawley St., and Summerton Dr. in the Haynes Station Action:
subdivision at a cost of $1,014.00 per month thereafter. This is alsoio approve a Approved
new lighting tax district for the I l9 lots associated with above roads. funding is
available in the Street Lighting budget account #2760416105312310.
Motions
i#:"t Motion rext Made By
10. Approve the amount of $3,345.28 to have 8 Streetlights added to Weldon Item
Adams Dr., Ken Miles Dr., and Ted Tidwell Ln. in the Manchester subdivision Action:at a cost of $120.00 per month thereafter. This is also to approve a new Approved
lighting tax district for the 27 lots associated with above roads. Funding is
available in the Street Lighting budget account #2760416105312310.
Motion to
^ dDDrove.APProve uitio, passes
4-0.
Motions
Motion- --- Motion Textrype
Motion to
^ aDDrove.APProve uotion passes
4-0.
Commissioner Commissioner Ben passesGrady Smith Hasan
Made By
Commissioner
Grady Smith
Seconded By
Seconded By
Commissioner
Ben Hasan
Motion
Result
Motion
Result
Passes
www.augustaqa.gov
Attachment number 1 \nPage 4 of 4
Item # 6
Engineering Services Committee Meeting
1/31/2017 1:15 PM
Renovation of 452 Walker Street
Department:Utilities
Presenter:Tom Wiedmeier
Caption:Consider approval of Change Order #1 for Construction Services
for Renovation of 452 Walker Street.
Background:The renovation at 452 Walker Street, formally the AT&T
building, is for the purposes of the administrative and customer
service offices for both the Augusta Utilities Department and the
Augusta Engineering Department. The soil conservation county
seat office will also be accommodated within this building. The
original contract amount is $3,220,000.00. During the course of
renovation it has been determined that the existing rooftop HVAC
equipment is currently not operational and outside its serviceable
lifespan (21+ years). If repaired the costs would exceed the costs
to replace the units, and it is estimated that there is an high chance
of failure within the next 1-5 years of service. No warranty would
be provided for repair work due to the age of the existing units.
Full replacement of the equipment is proposed. It will increase the
contract cost by $252,445.60 and increase the contract time by an
additional 8 weeks due to the lead time of the equipment. The
replacement of the equipment will provide full manufactures
warranties.
Analysis:Christopher Booker and Associates, as well as the Augusta
Utilities Department (AUD) have reviewed the Change Order
Proposal submitted by Allen Batchelor Construction, Inc. The
change order represents an increase in contract cost of
$252,445.60 and an additional 8 weeks in contract time.
Financial Impact:Funding in the amount of $252,445.60 is available from accounts:
514043490-5413120/ 81500130-5413120
Alternatives:No alternatives are recommended.
Cover Memo
Item # 7
Recommendation:Augusta Utilities Department recommends the Commission
approve Changer Order #1 in the amount of $252,445.60 and an
increase in contract time of 8 weeks.
Funds are Available
in the Following
Accounts:
Funding in the amount of $252,445.60 is available from accounts:
514043490-5413120/ 81500130-5413120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
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Engineering Services Committee Meeting
1/31/2017 1:15 PM
Stormwater - 3rd Quarter Update
Department:Engineering
Presenter:Abie L. Ladson, Director
Caption:Receive as information the update on Stormwater for the 3rd and
4th Quarters. (Deferred from December 13 Engineering Services
Committee)
Background:N/A
Analysis:N/A
Financial Impact:N/A
Alternatives:N/A
Recommendation:N/A
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Item # 8
Engineering Services Committee Meeting
1/31/2017 1:15 PM
Street Lights Improvements along Gordon Highway
Department:Engineering
Presenter:Abie L. Ladson, Director
Caption:Approve and authorize entering into a contract with Georgia
Power in the amount of $1,025,000 for street light upgrades along
city maintained roadway section of Gordon Highway. Funding is
available for the project in Engineering SPLOST VI as requested
by AED.
Background:Gordon Highway Lighting Upgrade project is an approved
SPLOST project. The project limits are from Skyview Drive to
State Line. This project consists of installing LED lights on
decorative poles with bases serviced underground, removing the
existing poles and fixtures.
Analysis:The upgrade would reduce maintenance and result in a uniform
lighting system along Gordon Highway corridor between Skyview
Drive and State Line. It will also enhance the aesthetic appearance
of the entryways corridor.
Financial Impact:Funds are available in Project SPLOST VI funds.
Alternatives:1). Approve and authorize entering into a contract with Georgia
Power in the amount of $1,025,000 for street light upgrades along
city maintained roadway section of Gordon Highway. Funding is
available for the project in Engineering SPLOST VI as requested
by AED. 2). Do not approve and cancel the project.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: Project SPLOST VI Funds 328-041110-212828105
Cover Memo
Item # 9
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: Authorize and approve entering contract with Georgia Power in amount of
$1,025,000 for street lighting upgrade along City maintained roadway Section of
Gordon Highway. Funding is available for the project in Engineering SPLOST VI as
requested by the Engineering Department.
Funds are available in Project SPLOST VI funds.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Gordon Highway SPLOST VI 1,025,000$
1,025,000$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
PLEASE DO NOT PROCESS THIS DOCUMENT; ONCE APPROVED BY COMMISSION AN ORIGINAL WILL BE FORWARDED FOR EXECUTION. PLEASE DO NOT PROCESS THIS DOCUMENT; ONCE APPROVED BY COMMISSION AN ORIGINAL WILL BE FORWARDED FOR EXECUTION. PLEASE DO NOT PROCESS THIS DOCUMENT; ONCE APPROVED BY COMMISSION AN ORIGINAL WILL BE FORWARDED FOR EXECUTION. PLEASE DO NOT PROCESS THIS DOCUMENT; ONCE APPROVED BY COMMISSION AN ORIGINAL WILL BE FORWARDED FOR EXECUTION.
THANKS - EXT 5070THANKS - EXT 5070THANKS - EXT 5070THANKS - EXT 5070
Honorable Hardie Davis Jr., Mayor
CAPITAL PROJECT BUDGET
CPB#328-041110-212828105
Street Lights Improvements along Gordon Highway
1/12/2017
Attachment number 1 \nPage 1 of 2
Item # 9
Augusta-Richmond County, Georgia
PLEASE DO NOT PROCESS THIS DOCUMENT; ONCE APPROVED BY COMMISSION AN ORIGINAL WILL BE FORWARDED FOR EXECUTION. PLEASE DO NOT PROCESS THIS DOCUMENT; ONCE APPROVED BY COMMISSION AN ORIGINAL WILL BE FORWARDED FOR EXECUTION. PLEASE DO NOT PROCESS THIS DOCUMENT; ONCE APPROVED BY COMMISSION AN ORIGINAL WILL BE FORWARDED FOR EXECUTION. PLEASE DO NOT PROCESS THIS DOCUMENT; ONCE APPROVED BY COMMISSION AN ORIGINAL WILL BE FORWARDED FOR EXECUTION.
THANKS - EXT 5070THANKS - EXT 5070THANKS - EXT 5070THANKS - EXT 5070
CAPITAL PROJECT BUDGET
CPB#328-041110-212828105
CPB AMOUNT New
SOURCE OF FUNDS CPB CPB
Gordon Highway Street Lighting
SPLOST PHASE VI ($1,025,000) ($1,025,000)
TOTAL SOURCES: ($1,025,000) ($1,025,000)
USE OF FUNDS
328-041110-5414410-212828105 $1,025,000 $1,025,000
TOTAL USES: $1,025,000 $1,025,000
1/12/2017
Attachment number 1 \nPage 2 of 2
Item # 9
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Item # 9
Engineering Services Committee Meeting
1/31/2017 1:15 PM
Trash pickup Initiative
Department:
Presenter:Commissioner Sean Frantom
Caption:Discuss a plan on how to clean up and maintain all the trash on
roadways/sidewalks in Richmond County as county wide
initiative. (Requested by Commissioner Sean Frantom)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 10
Engineering Services Committee Meeting
1/31/2017 1:15 PM
Windsor Spring Road Sanitary Sewer Ext.
Department:Utilities
Presenter:Tom Wiedmeier
Caption:Approve Change Order for Construction Services for the Windsor
Spring Road Sanitary Sewer Extension Project.
Background:The scope of this project entailed installation of deep gravity
sewer south of Tobacco Road along Windsor Spring Rd. During
the construction phase sandy-silty soils were discovered
throughout the project route down to 20+ feet in depth. These
soils required the additional installation of 12” casing for sewer
services which for safety reasons required wider trenching to be
employed. The wider trenches raised the cost of the project’s
construction by increasing required asphalt patching, asphalt roll
curbing, and concrete driveway replacement
Analysis:Due to the construction of this project occurring within the
construction limits of an active GDOT project it was critical that
the timeframe needed for the trenching efforts was minimized as
much as reasonable.
Financial Impact:The additional work totals $34,316.33. Funds are available in
514043420-5425210/81600050-5425210
Alternatives:No viable alternative
Recommendation:We recommend approval of the Change Order in the amount of
$34,316.33.
Funds are Available
in the Following
Accounts:
Funds are available in 514043420-5425210/81600050-5425210
Cover Memo
Item # 11
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
AUGUSTA UTILITIES DEPARTMENT
360 BAY STREET, SUITE 180
AUGUSTA, GA 30901Windsor Spring Road
Sanitary Sewer Extension
PROJECT MAP
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Attachment number 1 \nPage 1 of 1
Item # 11
BCGH
Item No. Description Bid Quantity Unit of Measure Unit Price Item Value Quantity Installed
to Date
Value Installed to
Date
S‐1A 8" Dia. PVC SDR 26 Depth 0'‐8' 20 LF $33.29 $665.80 20 $665.80
S‐1B 8" Dia. PVC SDR 26 Depth 8'‐10' 115 LF $35.27 $4,056.05 115 $4,056.05
S‐1C 8" Dia. PVC SDR 26 Depth 10'‐12' 458 LF $39.80 $18,228.40 457 $18,188.60
S‐1D 8" Dia. RJ DIP C350, Depth 10'‐12' 10 LF $99.47 $994.70 10 $994.70
S‐1E 8" Dia. PVC SDR 26 Depth 12'‐14' 781 LF $48.05 $37,527.05 781 $37,527.05
S‐1F 8" Dia. RJ DIP C350, Depth 12'‐14' 37 LF $105.98 $3,921.26 44 $4,663.12
S‐1G 8" Dia. PVC SDR 26 Depth 14'‐16' 152 LF $55.68 $8,463.36 152 $8,463.36
S‐1H 8" Dia. PVC SDR 26 Depth 16'‐18' 227 LF $58.85 $13,358.95 227 $13,358.95
S‐1I 8" Dia. PVC SDR 26 Depth 18'‐20' 285 LF $74.09 $21,115.65 293 $21,708.37
S‐4A Jack and Bore 16" Steel Casing w/ 8" Dia. RJ DIP Carrier Pipe 50 LF $438.12 $21,906.00 60 $26,287.20
S‐4B Install by Open Cut 16" Steel Casing w/ 8" RJ DIP Carrier Pipe 40 LF $261.24 $10,449.60 30 $7,837.20
S‐6 Precast Sanitary Manhole (48"Dia.) 9EA $2,461.12 $22,150.08 8 $19,688.96
S‐7A Additional Manhole Depth Type 1, Class 14VF$125.63 $502.52 4 $502.52
S‐7B Additional Manhole Depth Type 1, Class 261VF$125.71 $7,668.31 56 $7,072.44
S‐11 Doghouse Manhole 1 EA $4,925.45 $4,925.45 1 $4,925.45
S‐13A 6" Sanitary Sewer Service ‐ Long Side 7 EA $4,803.87 $33,627.09 7 $33,627.09
S‐13B 6" Sanitary Sewer Service ‐ Short Side 13 EA $1,738.80 $22,604.40 16 $27,820.80
S‐15 Water Main Crossing 1 EA $4,317.10 $4,317.10 $0.00
W‐21 Water Meter Relocation 6 EA $1,267.67 $7,606.02 6 $7,606.02
P‐1 Asphalt Overlay Type F 175 SY $37.73 $6,602.75 156 $5,885.88
P‐4 Milling 0"‐2" 175 SY $50.05 $8,758.75 $0.00
P‐6 Concrete Driveway Replacement 37 SY $173.30 $6,412.10 180 $31,194.00
P‐9 Concrete Roll Curb 20 LF $44.44 $888.80 150 $6,666.00
P‐11 AED Road Cut 18 SY $462.10 $8,317.80 56 $25,877.60
M‐8 Brick Column Replacement 2 EA $2,032.05 $4,064.10 2 $4,064.10
LS‐1 Misc Items 1 LS $30,392.20 $30,392.20 1 $30,392.20
M‐4 Select Backfill 3,387 CY $11.50 $38,950.50 $0.00
A‐1 12" Casing ‐EA $3,500.00 ‐3 $10,500.00
A‐2 Temporary Water Services ‐LS $1,500.00 ‐1 $1,500.00
A‐3 6"x2" Tap ‐LS $850.00 ‐1 $850.00
A‐4 Reconnect Water Services ‐EA $245.00 ‐2 $490.00
A‐5 8" Concrete Patch ‐SY $346.58 ‐27 $9,357.66
A‐6 Raised Edge Asphalt ‐LF $29.00 ‐380 $11,020.00
Totals $348,474.79 $382,791.12
$348,474.79
$382,791.12
$34,316.33
Windsor Spring Road Sanitary Sewer Extension
Change Order Request Justification
Contract Items Contract Amounts
A
Additional Items
Totals to Date
Orginal Contract Amount:
Total Installed:
Change Ordge Amount:
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Engineering Services Committee Meeting
1/31/2017 1:15 PM
Wright McLeod
Department:Clerk of Commission
Presenter:
Caption:Presentation by Mr. Wright McLeod on a proposed Landfill.
(Requested by Commissioner Fennoy)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 12