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Home My WebLink About2017-01-10 Meeting AgendaEngineering Services Committee Meeting Commission Chamber-1/10/2017-1:15 PM ENGINEERING SERVICES 1.Motion to approve the minutes of the Engineering Services Committee held on December 13, 2016. Attachments 2.Motion to determine that a portion of Emmett Street Lane as shown on the attached pat has ceased to be use by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party (ies), as provided by law with an easement being retained over any existing water/sewer lines (or if relocated over the new utility lines with old lines and easement being abandoned in place) as directed the Augusta Utilities Department, and an easement being granted by the acquiring party(ies) in favor of Augusta (and the public) for ingress/egress from the remainder of Emmett Street Lane to Druid Park Avenue as directed by the Augusta Engineering Department. Attachments 3.Motion to determine that Franklin Lane from Tuttle Street eastward to the terminus as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Attachments 4.Motion to authorize Condemnation to acquire title of a portion of property for Temporary Easement - 2702 Wellington Drive (Parcel 025-4-125-00-0). Attachments 5.Motion to authorize Condemnation to acquire title of a portion Attachments www.augustaga.gov of property – 2065 Willow Street (7,500 sq. ft.) (Parcel 087-4- 029-00-0). 6.Motion to authorize Condemnation to acquire title of a portion of property for Right-of-Way and Temporary Easement - 2648 Wheeler Road (Parcel 033-2-112-00-0). Attachments 7.Move to approve the Engineering and Utilities Departments developing a joint plan or separate complementing plans to correct the storm water flooding and the overflowing of the sewage systems in the Rocky Creek basin in the general area between Peach Orchard Rd and Mike Padgett Hwy bordered by Smith Dr and Scott Rd. (Requested by Commissioners Sammie Sias and Dennis Williams) Attachments 8.Receive as information the update on Stormwater for the 3rd Quarter. (Deferred from December 13 Engineering Services Committee) Attachments 9.Approve the amount of $24,000.00 to have 39 Streetlights added to Corpse Drive, Clifford St., Crawley St., and Summerton Dr. in the Haynes Station subdivision at a cost of $1,014.00 per month thereafter. This is also to approve a new lighting tax district for the 119 lots associated with above roads. Funding is available in the Street Lighting budget account #2760416105312310. Attachments 10.Approve the amount of $3,345.28 to have 8 Streetlights added to Weldon Adams Dr., Ken Miles Dr., and Ted Tidwell Ln. in the Manchester subdivision at a cost of $120.00 per month thereafter. This is also to approve a new lighting tax district for the 27 lots associated with above roads. Funding is available in the Street Lighting budget account #2760416105312310. Attachments Engineering Services Committee Meeting 1/10/2017 1:15 PM Minutes Department:Clerk of Commission Presenter: Caption:Motion to approve the minutes of the Engineering Services Committee held on December 13, 2016. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 1 Engineering Services Committee Meeting Commission Chamber - 1211312016 ATTENDANCE: Present: Hons. Fennoy, Chairman; Hasan, Vice Chainnan; Smith and Guilfoyle, members. Absent: Hon. Hardie Davis, Jr., Mayor. ENGINEERING SERVICES 1. Provide a path forward as to getting GDOT's attention to correct the problem Item created at the intersection of Deans Bridge Rd. and Gordon Highway. The Action: problem is the elimination of the merge lane for northbound Deans Bridge traffic Approved merging into eastbound Gordon Highway traffic. It is an extreme safety hazardl What is our path forward? (Requested by Commissioner Sias) Motion to approve ^ receiving this item as Commissioner CommissionerApprove information. Ben Hasan Grady smith Passes Motion Passes 4-0. 2. Approve and receive as information from AED, the emergency construction ltem services provided by Blair Construction and J. S Rowe, Inc. on the Patterson Action: Bridge Road in the amount of $643,918 funded through the Stormwater Utility Approved Program. Motions il,"J:"' Motion rext Motions Motion Type Motion to ^ aDDrove.APProve votion passes 4-0. Made By Seconded By Made By Seconded By CommissionerBen CommissionerHasan Grady Smith Motion Result Motion Result Passes Motion Text 3. Approve the acceptance of a Georgia DOT Transportation Alternatives Program Item Attachment number 1 \nPage 1 of 5 Item # 1 (TAP) grant for the James Brown Boulevard phase 2 streetscape project, Action: and authorize the Mayor to sign the necessary documents from the Georgia Approved DOT. Motions Motion f,r^.!^_ m___1 rr_ r h ^ Motion;"""- Motion Text Made By Seconded ByI'YPe - ----- -'1 Result Motion to Approve i||ffiurr.. commissioner Ben 3:#f$iliil.' passes 4_0. 4. Motion to approve the minutes of the Engineering Services Committee held on Item November 8,2016. Action: Approved Motions Motion rf,^r:^_ ,Tr^_-1 f,f,_ j_ n ^ Motion;::-,".- Motion Text Made By Seconded ByIype - ---- -'t ^--------- -r Result Motion to Approve fl||ffiu.,., fi;mmissioner Ben 3:#I'Jiliil" passes 4-0. 5. Motion to authorize condemnation to acquire title of a portion of property for Item right-of-way (Parcel 033-2-113-00-0); 2644 wheeler Road. Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to Approve w/ approve. Commissioner Commissioner Conditions Motion passes Ben Hasan Grady Smith Passes 4-0. 6. Motion to authorize condemnation to acquire title of a portion of property for Item right-of-way (Parcel 087-2-158-00-0); 2027 Willow Street. Action: Approved Motions X:11"t Motion Text Made By seconded By Motion I YPe - ----- -'t Result Attachment number 1 \nPage 2 of 5 Item # 1 Motion to Approve ix|ffiu,,., fi:}r""oner Ben 3ffi,,'ffifi.' passes 4_0. 7. Motion to authorize condemnation to acquire title of a portion of property for ltem right-of-way (Parcel 087-2-159-00-0); 2029 willow Street. Action: Approved Motions []j*1" Motion Text Made By Seconded By MotionIYPe - ----- -'t Result Motion to Approve ix|ffiu,,., fi;mmissioner Ben 3:#I'#iil.' passes 4_0. 8. Motion to authorize condemnation to acquire title of a portion of property for Item right-of-way (Parcel 0s7-2-160-00-0);2031 willow Street. Action: Approved Motions []11"Il Motion Text Made By seconded By Motionrype '.------ -.t Result Motion to Approve ffi|1,"J'i"rr., commissioner Ben 3:#I'Jiliril.' passes 4_0. 9. Motion to authorize condemnation to acquire title of a portion of property for Item right-of-way (Parcel 087-4-066-00-0); 2a49 Golden Rod Street. Action: Approved Motions *j:'" Motion Text Made By seconded By Motion r YPe Result Motion to Approve ffi|ffiu** ;:}rt"'oner Ben 3:ffi,,Tii.' passes 4-0. 10. Motion to authorize condemnation to acquire title of a portion of property for Item right-of-way (Parcel 087-4-113-00-0); 20Go Golden Rod Street. Action: Approved Attachment number 1 \nPage 3 of 5 Item # 1 Motions X:-'1"' Motion Text Made By seconded By fffilr ype Motion to, approve. Commissioner CommissionerApprove ilotion passes Ben Hasan Grady Smith Passes 4-0. 11. Motion to determine that the Alley between 512 Reynolds Street and 514 Item Reynolds Street, as shown on the attached plat has ceased to be used by the Action: public to the extent that no substantial public purpose is served by it or that its Approved removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G. A. $32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. Motions X:'1" Motion Text Made By seconded By MotionType Result Motion to A .^.^_^_,^ approve. Commissioner CommissionerApprove Motion passes Ben Hasan Grady Smith Passes 4_0. 12. Approve award to provide on-call asphalt and concrete repairs. Bid 16-224 Item Action: Approved Motions X:j*1" Motion Text Made By Seconded By Motion'l'ype - ----- -r --------- -'t Result Motion to Approve ix5i,o#ru,,., ;:rff;}f*' 3:#I'Jiliil" passes 4_0. 13. Approve Procurement of Replacement Parts for Hypochlorite Generation ItemEquipment. Action: Approved Motions Attachment number 1 \nPage 4 of 5 Item # 1 Motion rf,-1:-_- m- a f,, r h Motioni,[f" Motion Text Made By Seconded By Result Motion to a ___-_.-- _ approve. Commissioner CommissionerApprove Motion passes Ben Hasan Grady Smith Passes 4-0. 14. Provide a comprehensive update on the purchase of the Vac-Con trucks and Item Gradall excavators for the Engineering Department to support the Stormwater Action: Program. (Requested by commissioner Sias) Approved Motions X:11"' Motion Text Made By seconded By MotionIYPe ----- -'t Result Motion to approve Approve iltrffif;Jhis item as ffffil'iliil.' ;:rffi[f*' passes Motion Passes 4-0. 15. Receive as information the update on Stormwater for the 3rd Quarter. Item Action: Rescheduled Motions Motion Motion Text Made By Seconded By f.'.Ti,IlI ype Motion to refer this item to the JanuaryDefer l0 committee Commissioner Commissioner meeting. Ben Hasan William Fennoy Passes Motion Passes 4-0. 16. Motion to approve Traffic Engineering's purchase of thermoplastic striping Itemmaterial. Action: Approved Motions Motion r,r^+:^- 'Tt^--r nr^r^ '-- d r r h Motion;:-_-^"" Motion Text Made By Seconded ByrYPe r --- -'t Result Motion to Approve ffili,o#ru,,., ;:f#;::';'* 3:#I'#ii' passes 4-0. Attachment number 1 \nPage 5 of 5 Item # 1 Engineering Services Committee Meeting 1/10/2017 1:15 PM Motion to Abandon a Portion of Emmett Street Lane Department:Law Presenter:Andrew Mackenzie Caption:Motion to determine that a portion of Emmett Street Lane as shown on the attached pat has ceased to be use by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law with an easement being retained over any existing water/sewer lines (or if relocated over the new utility lines with old lines and easement being abandoned in place) as directed the Augusta Utilities Department, and an easement being granted by the acquiring party(ies) in favor of Augusta (and the public) for ingress/egress from the remainder of Emmett Street Lane to Druid Park Avenue as directed by the Augusta Engineering Department. Background:Southeastern Property Acquisitions, LLC (“Southeastern”) has requested that a portion of Emmett Street Lane be abandoned. Other than one parcel, Southeastern has entered into contracts to purchase the properties located adjacent to the portions of the lane requested to be abandoned. The owner of the parcel that is not under contract has agreed to the abandonment. Acquisition of the portion of the lane is necessary for Southeastern to develop the surrounding property. The intended development is a Class “A” medical office building which will support Augusta University. Southeastern has agreed to dedicate an ingress/egress through its planned parking lot to allow the remainder of Emmett Street Lane to have ingress and egress to Druid Park Avenue. The abandonment request has been reviewed by all essential county departments and administrators and approvals were received regarding this abandonment request. The legal description of the property to be abandoned along with a copy of the plat are attached. Analysis:In addition to the information provided in the above Background Cover Memo Item # 2 section, publication notices will be made for a public hearing to be held, with results to be presented to the Commission. Notice to the property owners located hereon will be made pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of the public hearing. Alternatives:Approve or deny the request to determine that a portion of Emmett Street Lane should be abandoned. Recommendation:Approve the determination and request for abandonment of a portion of Emmett Street Lane as shown on the attached plat pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, with an easement being retained over any existing water/sewer lines (or if relocated over the new utility lines with old lines and easement being abandoned in place) as directed the Augusta Utilities Department, and an easement being granted by the acquiring party (ies) in favor of Augusta (and the public) for ingress/egress from the remainder of Emmett Street Lane to Druid Park Avenue as directed by the Augusta Engineering Department. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 2 Attachment number 1 \nPage 1 of 4 Item # 2 Attachment number 1 \nPage 2 of 4 Item # 2 Attachment number 1 \nPage 3 of 4 Item # 2 Attachment number 1 \nPage 4 of 4 Item # 2 Emmett Street Lane1 Properties Being Purchased for New Development Attachment number 2 \nPage 1 of 8 Item # 2 Emmett Street Lane2 1726 McAnally St 1726 McAnally St 1128, 1132 Druid Park 1140, 1142 Druid Park 1131, 1133, 1135, 1137, 1139 Emmett St 1140, 1142 Druid Park Property Pictures Attachment number 2 \nPage 2 of 8 Item # 2 Emmett Street Lane3 McAnally St. View From McAnally St.View From McAnally St.View From North Edge of Development Toward Parnell St. McAnally St.Parnell St. Alley Views Attachment number 2 \nPage 3 of 8 Item # 2 Emmett Street Lane4 Main Entrance View McAnally St. View New Building Elevations Attachment number 2 \nPage 4 of 8 Item # 2 Emmett Street Lane5 Druid Park View-Looking North Druid Park View-Looking South New Building Elevations Attachment number 2 \nPage 5 of 8 Item # 2 Emmett Street Lane6 Site Plan for New Development Attachment number 2 \nPage 6 of 8 Item # 2 Emmett Street Lane7 Portion of Alley to be Abandoned Attachment number 2 \nPage 7 of 8 Item # 2 Emmett Street Lane8 New Alley Traffic Pattern Attachment number 2 \nPage 8 of 8 Item # 2 Engineering Services Committee Meeting 1/10/2017 1:15 PM Motion to Abandon Franklin Lane from Tuttle Street Eastward to Terminus Department:Law Presenter:Andrew Mackenzie Caption:Motion to determine that Franklin Lane from Tuttle Street eastward to the terminus as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit- claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. Background:Troy Jordan, on behalf of his client, has requested that the lane be abandoned. Mr. Jordan is assisting a client who owns properties surrounding Franklin Lane. The lane lies between the client’s properties. The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. The legal description and plat of said lane have been reviewed Analysis:In addition to the information provided in the above Background section, publication notices will be made for a public hearing to be held, with results to be presented to the Commission. Notice to the property owners located thereon will be made, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that Franklin Lane be abandoned. Recommendation: Approve determination and request for abandonment of Franklin Lane pursuant to O.C.G.A. §32-7-2, with the abandoned property Cover Memo Item # 3 to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 3 Attachment number 1 \nPage 1 of 3 Item # 3 Attachment number 1 \nPage 2 of 3 Item # 3 Attachment number 1 \nPage 3 of 3 Item # 3 Engineering Services Committee Meeting 1/10/2017 1:15 PM Motion to Authorize Condemnation to Acquire Title of a Portion for Temporary Easement - 2702 Wellington Drive (Parcel 025-4-125-00-0) Department:Law Presenter:Andrew Mackenzie Caption:Motion to authorize Condemnation to acquire title of a portion of property for Temporary Easement - 2702 Wellington Drive (Parcel 025-4-125-00-0). Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner as to the property's value and therefore seeks to acquire through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 1,485.98 sq. ft. temporary easement. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny Recommendation:Approve Funds are Available in the Following Accounts: PI# 0011413 G/L: 328-041110-57.51110 J/L: 211828704.57.51110 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Cover Memo Item # 4 Clerk of Commission Cover Memo Item # 4 Attachment number 1 \nPage 1 of 1 Item # 4 Engineering Services Committee Meeting 1/10/2017 1:15 PM Motion to Authorize Condemnation to Acquire Title of a Portion of Property – 2065 Willow Street (7,500 sq. ft.) (Parcel 087-4-029-00-0) Department:Law Presenter:Andrew Mackenzie Caption:Motion to authorize Condemnation to acquire title of a portion of property – 2065 Willow Street (7,500 sq. ft.) (Parcel 087-4-029- 00-0). Background:Owner of property is deceased. Additionally, taxes have not been paid for many years and there are liens against the property. Despite repeated efforts the city has been unable to reach an agreement with the property owner as to the property’s value and therefore seeks to acquire property through condemnation in order to proceed and avoid further project delays, condemnation is recommended to obtain clear title. The required property consists of 7,500 sq. ft. The appraised value is $7,000.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 REVIEWED AND APPROVED BY: Finance. Cover Memo Item # 5 Law. Administrator. Clerk of Commission Cover Memo Item # 5 AGENDA ITEM __________ EDITION __________ CAPTION: Motion to authorize condemnation to acquire title of a portion of property for 7,500 sq. ft. (Parcel 087-4-029-00-0) 2065 Willow Street BACKGROUND: Owner of property is deceased. Additionally, taxes have not been paid for many years and there liens against the property. Despite repeated efforts the city has been unable to reach an agreement with the property owner as to the property’s value and therefore seeks to acquire property through condemnation In order to proceed and avoid further project delays, condemnation is recommended to obtain clear title. The required property consists of 7,500 sq. ft. The appraised value is $7,000.00. ANALYSIS: Condemnation is necessary in order to acquire the required property. FINANCIAL IMPACT: The necessary costs will be covered under the project budget. ALTERNATIVES: Deny condemnation. RECOMMENDATION: Approve condemnation. AGENDA DATE: January 10, 2017. DEPARTMENT DIRECTOR: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L: 328-041110-52.12122 J/L: 212828203-52.12122 ADMINISTRATOR: _________________________ FINANCE: _______________________________ DATE: November 10, 2016 TO: The Honorable Hardie Davis, Jr. Mayor Members of the Augusta Commission Members of the Public Services Committee FROM: Randolph Frails, Esquire and Andrew MacKenzie, General Counsel SUBJECT: Acquisition of 7,500 sq. ft. to City of Augusta, Georgia from Colden R. Battey, Oscar Dunn, Ephraim Dunn, John H. Wilkens Attachment number 1 \nPage 1 of 1 Item # 5 Engineering Services Committee Meeting 1/10/2017 1:15 PM Motion to Authorize Condemnation to Acquire Title of a Portion of Property for Right-of-Way and Temporary Easement - 2648 Wheeler Road Department:Law Presenter:Andrew Mackenzie Caption:Motion to authorize Condemnation to acquire title of a portion of property for Right-of-Way and Temporary Easement - 2648 Wheeler Road (Parcel 033-2-112-00-0). Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner as to the property's value and therefore seeks to acquire through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 204.69 sq. ft. for right-of-way and 426.97 sq. ft. temporary easement. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny Recommendation:Approve Funds are Available in the Following Accounts: PI# 0011413 G/L: 328-041110-57.51110 J/L: 211828704.57.51110 REVIEWED AND APPROVED BY: Finance. Law. Cover Memo Item # 6 Administrator. Clerk of Commission Cover Memo Item # 6 Attachment number 1 \nPage 1 of 1 Item # 6 Engineering Services Committee Meeting 1/10/2017 1:15 PM Storm Water Flooding Mike Padgett Hwy. Department: Presenter:Commissioner Sammie Sias Caption:Move to approve the Engineering and Utilities Departments developing a joint plan or separate complementing plans to correct the storm water flooding and the overflowing of the sewage systems in the Rocky Creek basin in the general area between Peach Orchard Rd and Mike Padgett Hwy bordered by Smith Dr and Scott Rd. (Requested by Commissioners Sammie Sias and Dennis Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 7 Engineering Services Committee Meeting 1/10/2017 1:15 PM Stormwater - 3rd Quarter Update Department:Engineering Presenter:Abie L. Ladson, Director Caption:Receive as information the update on Stormwater for the 3rd Quarter. (Deferred from December 13 Engineering Services Committee) Background:N/A Analysis:N/A Financial Impact:N/A Alternatives:N/A Recommendation:N/A Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Cover Memo Item # 8 Engineering Services Committee Meeting 1/10/2017 1:15 PM Street Light Request Haynes Station Phase 4 & 6 Department:Traffic Engineering Presenter:Abie Ladson, Director Caption:Approve the amount of $24,000.00 to have 39 Streetlights added to Corpse Drive, Clifford St., Crawley St., and Summerton Dr. in the Haynes Station subdivision at a cost of $1,014.00 per month thereafter. This is also to approve a new lighting tax district for the 119 lots associated with above roads. Funding is available in the Street Lighting budget account #2760416105312310. Background:Georgia Power Company will install 39 lights in the Haynes Station Subdivision. The cost of this installation is $24,000.00 which will be paid from the Street Light Budget account and then reimbursed over the next 2 years by the special taxing district that is being created with the lots associated with the street lights. The Yearly cost for these light will be $12,168.00 to be paid for by the 119 lots associated with these roads in a special taxing district to appear on the 2017 tax bill. The cost per lot to be added to the tax bill is $213.48 for the first 2 years to cover up front cost and $112.48 per year thereafter to cover the cost of the light and maintenance. Analysis:The cost proposal was received by Georgia Power on October 20, 2016 in the amount of: CONTRACTOR BID Georgia Power Upfront Cost - $24,000.00 Yearly Cost - $12,168.00 Financial Impact:Adequate funds are available and expenditure of this amount will leave sufficient funds for any emergencies that may arise before the end of the year. Alternatives:1). Approve installation of new streetlights by Georgia Power Company in the amount of $24,000.00 and approve the creation of a new taxing district in the Haynes Station Subdivision for Phase 4 & 6 in the amount of $213.48 for the first two years and $112.48 thereafter for the 119 lots associated. 2). Do not approve and disregard proposal. Cover Memo Item # 9 Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 276-04-1610-5312310 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 9 Engineering Services Committee Meeting 1/10/2017 1:15 PM Street Light Request Manchester Section 7 Department:Traffic Engineering Presenter:Abie Ladson, Director Caption:Approve the amount of $3,345.28 to have 8 Streetlights added to Weldon Adams Dr., Ken Miles Dr., and Ted Tidwell Ln. in the Manchester subdivision at a cost of $120.00 per month thereafter. This is also to approve a new lighting tax district for the 27 lots associated with above roads. Funding is available in the Street Lighting budget account #2760416105312310. Background:Jefferson Energy Company will install 8 lights in the Manchester Subdivision. The cost of this installation is $3,345.28 which will be paid from the Street Light Budget account and then reimbursed over the next 2 years by the special taxing district that is being created with the lots associated with the street lights. The Yearly cost for these light will be $1,440.00 to be paid for by the 27 lots associated with these roads in a special taxing district to appear on the 2017 tax bill. The cost per lot to be added to the tax bill is $120.58 for the first 2 years to cover up front cost and $58.63 per year thereafter to cover the cost of the light and maintenance. Analysis:The cost proposal was received by Georgia Power on October 20, 2016 in the amount of: CONTRACTOR Jefferson Energy BID Upfront Cost - $3,345.28 Yearly Cost - $1,440.00 Financial Impact:Adequate funds are available and expenditure of this amount will leave sufficient funds for any emergencies that may arise before the end of the year. Alternatives:1). Approve installation of new streetlights by Jefferson Energy Company in the amount of $3,345.28 and approve the creation of a new taxing district in the Manchester Subdivision for section 7 in the amount of $120.58 for the first two years and $58.63 thereafter for the 27 lots associated. 2). Do not approve and disregard proposal. Cover Memo Item # 10 Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 276-04-1610-5312310 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 10