HomeMy WebLinkAbout2016-10-11-Meeting Agendawww.augustaga.gov
Engineering Services Committee
Meeting
Commission Chamber- 10/11/2016- 1:20 PM
ENGINEERING SERVICES
1.Motion to authorize condemnation to acquire title of a portion
of property for right of way and one temporary driveway
easement (Parcel 033-2-111-00-0) 502 Highland Avenue.
Attachments
2.Motion to authorize condemnation to acquire title of the entire
parcel, (Parcel 087-2-124-00-0) 2041 Walnut Street.
Attachments
3.Motion to authorize condemnation to acquire title of the entire
parcel, (Parcel 087-2-227-00-0) 2020 Golden Rod Street.
Attachments
4.Consider approval of RFQ#16-205: Sanitary Sewer Connection
Services Task Order Program Phase II for the City of Augusta –
Utilities Department in the amount of $1,000,000 for execution
by Universal Plumbing, Southern Services, Stark Plumbing and
Earl L. Babbitt as qualified and selected contractors.
Attachments
5.Consider proposal from WR Toole Engineers, Inc. to provide
engineering services for Augusta Utilities on Fort Gordon.
Attachments
6.Discuss garbage collection. (Requested by Commissioner
Marion Williams)
Attachments
7.Motion to approve the minutes of the Engineering Services
Committee held on September 28, 2016.
Attachments
Engineering Services Committee Meeting
10/11/2016 1:20 PM
Acquisition of right of way & one temporary driveway easement to Richmond County, Ga from Frances
M. Rinker & E. Woodbury Rinker (deceased) 502 Highland Avenue
Department:Law
Presenter:Engineering
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way and one temporary driveway easement
(Parcel 033-2-111-00-0) 502 Highland Avenue.
Background:The City cannot determine clear title due to a deceased owner and
therefore seeks to acquire title through condemnation. In order to
proceed and avoid further project delays, it is necessary to
condemn a portion of subject property. The required property
consists of 241.29 square feet of right of way and one temporary
driveway easement. The appraised value is $9,700.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 328041110-52.12122 J/L 211828704-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 1
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 1
Item # 1
Engineering Services Committee Meeting
10/11/2016 1:20 PM
Acquisition of the parcel in fee to Richmond County, Goergia from Mary L. Utley (deceased) & George
Utley
Department:Law
Presenter:Engineering
Caption:Motion to authorize condemnation to acquire title of the entire
parcel, (Parcel 087-2-124-00-0) 2041 Walnut Street.
Background:Due to unclear title, the City therefore seeks to acquire title through
condemnation. In order to proceed and avoid further project delays,
it is necessary to condemn the parcel. The required property
consists of 7,500 square feet. The appraised value is $8,500.00
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
G/L 328-041110-52.12122 J/L 212828203-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 1
Item # 2
Engineering Services Committee Meeting
10/11/2016 1:20 PM
Acquisition of the parcel in fee to Richmond County, Goergia from Mary L. Utley (deceased) 2020 Goldent
Rod St
Department:Law
Presenter:Engineering
Caption:Motion to authorize condemnation to acquire title of the entire
parcel, (Parcel 087-2-227-00-0) 2020 Golden Rod Street.
Background:Due to unclear title, the City therefore seeks to acquire title through
condemnation. In order to proceed and avoid further project delays,
it is necessary to condemn the parcel. The required property
consists of 11,541 square feet. The appraised value is $10,000.00
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
G/L 328-041110-52.12122 J/L 212828203-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 1
Item # 3
Engineering Services Committee Meeting
10/11/2016 1:20 PM
Approve RFQ#16-205, Sanitary Sewer Connection Services Task Order Program Phase II
Department:Utilities
Presenter:Tom Wiedmeier
Caption:Consider approval of RFQ#16-205: Sanitary Sewer Connection
Services Task Order Program Phase II for the City of Augusta –
Utilities Department in the amount of $1,000,000 for execution by
Universal Plumbing, Southern Services, Stark Plumbing and Earl
L. Babbitt as qualified and selected contractors.
Background:The task order program will allow responsive and qualified
contractors to provide the abandonment of existing septic tanks,
running sewer services from the house to Augusta’s sanitary
sewer, provide clean out tap at the property line, including all
appurtenances related thereto, including restoring any
concrete/asphalt/landscaping to its initial state prior to the project
start. This task order program will allow the Augusta Utilities
Department to provide sanitary sewer service to new customers
currently not connected to the system.
Analysis:AUD has evaluated Universal Plumbing, Southern Services, Stark
Plumbing and Earl L. Babbitt’s Statement of Qualifications to
participate in the task order program and find them all to be
qualified. There were no other submitters for this solicitation.
Financial Impact:We will budget $1,000,000.00 annually for this program. These
funds are available from account 507043490-5425410/88887777-
5425410
Alternatives:Rejection of this RFQ Contractor Selection would delay the
Utilities Department’s ability to execute sanitary sewer connection
services.
Recommendation:Recommend Commission approve RFQ#16-205: Sanitary Sewer
Connection Services Task Order Program Phase II for the City of
Augusta – Utilities Department in the amount of$1,000,000.00Cover Memo
Item # 4
Funds are Available
in the Following
Accounts:
$1,000,000.00 from account 507043490-5425410/88887777-
5425410
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Request for Qualification
Request for Qualifications will be received at this office until Tuesday, July 26, 2016 @ 11:00 a.m. for furnishing:
RFQ Item #16-205 Sanitary Sewer Connection Services – Task Order Phase II for the Augusta Utilities
Department
Qualifications will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Request for Qualification (RFQ) documents may be viewed on the Augusta Georgia web site under the Procurement
Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 535
Telfair Street – Room 605, Augusta, GA 30901.
Pre-Qualification Conference will be held on Thursday, July 7, 2016, @ 10:00 a.m. in the Procurement Department,
535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Monday, July 11, 2016 @ 5:00
P.M. No RFQ will be accepted by fax, all must be received by mail or hand delivered.
No qualifications may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution
of contract with the successful bidder(s).
Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the RFQ including, but not limited to, the
number of copies needed, the timing of the submission, the required financial data, and any other requirements
designated by the Procurement Department are considered material conditions of the RFQ which are not waiveable or
modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be
submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope.
Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the
Proponent at the risk of receiving incomplete or inaccurate information upon which to base its qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle June 9, 16, 23, 30, 2016
Metro Courier June 16, 2016
Attachment number 1 \nPage 1 of 1
Item # 4
OFFICIAL
VENDORS Attachment B E-Verify #SAVE Form Original 7 Copies
SOUTHERN SERVICES
2630 MILLEDGEVILLE ROAD
AUGUSTA, GA 30904
YES 608439 YES YES YES
UNIVERSAL PLUMBING
2415 MILLEDGEVILLE ROAD
AUGUSTA, GA 30904
YES 475934 YES YES YES
EARL BABBITT INC
1128 ELLIS STREET
AUGUSTA, GA 30901
Yes EXEMPT YES YES YES
STARK PLUMBING
106 HAMPTON TERRACE
NORTH AUGUSTA, SC 29841
YES 1113019 YES YES YES
Total Number Specifications Mailed Out: 24
Total Number Specifications Download (Demandstar):
Total Electronic Notifications (Demandstar):
Mandatory Pre-Proposal/Telephone Conference Attendees:
Total packages submitted: 4
Total Noncompliant: 1
Qualification Opening
RFQ Item #16-205 Sanitary Sewer Connection Services-
Task Order Phase II
for Augusta, Georgia - Utilities Department
RFQ Due: Tuesday, July 26, 2016 @ 11:00 a.m.
Page 1 of 1
Attachment number 2 \nPage 1 of 1
Item # 4
SOUTHERN SERVICES
2630 MILLEDGEVILLE
ROAD
AUGUSTA, GA 30904
UNIVERSAL PLUMBING
2415 MILLEDGEVILLE
ROAD
AUGUSTA, GA 30904
STARK PLUMBING
106 HAMPTON TERRACE
NORTH AUGUSTA, SC
29841
EARL BABBITT INC
1128 ELLIS STREET
AUGUSTA, GA 30901
A. Package submitted by the
deadline Pass/Fail Pass Pass Pass Pass
B. Package is complete (includes
requested information as required
per this solicitation)
Pass/Fail Pass Pass Pass Pass
C. Overall Quality of RFP
(concise and to-the-point) 50 47.5 35 45 45
1. Qualifications of company
(company profile) 100 100 100 100 100
2. Financial Responsibility 100 100 82.5 87.5 90
3. Project Management 95 95 95 90 90
4. Key Personnel & Staff 90 90 90 82.5 82.5
5. Organizational Qualifications 75 75 75 67.5 67.5
6. Optional Interview (Potential
Bonus Points)10
D. TOTAL 470 460 442.5 427.5 430
1. Contractors Experience in
septic tank abandonment
and sewer service line connection
100 100 100 100 100
2. Contactor’s experience in site
restoration. 20 20 20 20 20
3. Capacity/Ability to respond. 40 40 40 35 35
4. Ability to meet liability
insurance and specified
Bonding requirements.
40 40 40 40 40
E. TOTAL 200 200 200 195 195
Within Richmond County 10 10 10 10
Within CSRA 8 8
Within Georgia 6
Within SE United States
(includes AL, TN, NC, SC, FL) 4
All Others 2
TOTAL 10 10 10 8 10
H. References 20 20 15 20 20
Total 750 737.5 702.5 695.5 700
F. Proximity to Area
Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations to provide additional information if
deemed necessary.
Submittal and Quality of RFP
Second Round Elimination (Total Points 50) (MUST ACHIEVE 35 POINTS FOR CONTINUED CONSIDERATION)
Proposer’s Overall Ability to Provide the Services (Total Points 470)
Scope of Services (Total Points 200)
Proximity to Area (Total Points 10)
Reference(s) (Total Points 10
Total (Total Possible Score 750)
Quality of RFP
Procurement DepartmentRepresentative: Nancy Williams
Evaluator: Cumulative Date: 8/18/18
Procurement Department Completion Date: 8/18/18
Internal Use Only
Evaluation Meeting - RFQ Item #16-205
Sanitary Sewer Connection Services- Task Order Phase II
for Augusta, Georgia - Utilities Department
RFQ Due: Thursday, August 18, 2016 @ 3:00 p.m.
Vendors
(MUST PASS FOR CONTINUED CONSIDERATION)
RANKING - First Round Elimination
E. Scope of Services
D. Narrative
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Item # 4
Engineering Services Committee Meeting
10/11/2016 1:20 PM
Engineering Services for Utilities Department on Fort Gordon
Department:Utilities
Presenter:Tom Wiedmeier
Caption:Consider proposal from WR Toole Engineers, Inc. to provide
engineering services for Augusta Utilities on Fort Gordon.
Background:Fort Gordon is undergoing massive growth. Construction and
renovation projects are planned throughout the post for the Army
Cyber Command, NSA, AIT Complex, DDEAMC and various
other associated military units. And the Fort Gordon community
facilities such as Post Exchange, MWR, and housing units also
have projects underway or planned in support of the growth. AUD
not only operates and maintains these systems, but also must plan
and construct system expansions to meet Fort Gordon’s
growth. Additional engineering support is expected to be needed
to meet these increasing utility requirements, which Fort Gordon
sometimes makes on short notice. AUD will be able to respond
better and more quickly by having a consulting engineer on-call
with the working knowledge of our Fort Gordon utilities.
Analysis:WR Toole Engineers is currently providing design services for
AUD on Fort Gordon. Based upon their experience with AUD on
Fort Gordon, and their qualifications as preapproved consultants
under RFQ #13-124 Engineering Consultant Services for Utilities,
the Utilities Department recommends contracting with WR Toole
Engineers to provide engineering services for AUD on Fort
Gordon as stated in their proposal. Utilities Department requests
approval in the amount of $300,000.00 to fund an Engineering
Services contract with WR Toole Engineers.
Financial Impact:$300,000.00 funds are available from the following accounts:
507043490-5212115 / 88888888-5212115
Alternatives:No alternatives are recommended.
Cover Memo
Item # 5
Recommendation:Recommend approval for Utilities Department to contract with
WR Toole Engineers in the amount of $300,000.00 for a Fort
Gordon Engineering Services contract.
Funds are Available
in the Following
Accounts:
Funds are available in the following accounts: 507043490-
5212115 / 88888888-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 1
Item # 5
1005 Broad Street, Suite 200, Augusta, GA 30901
phone – 706.722.4114 * fax - 706.722.6219 * www.wrtoole.com
W. R. Toole Engineers, Inc.
Engineers * Consultants * Planners
August 2, 2016
Augusta Utilities Department
360 Bay Street, Suite 180
Augusta, GA 30901
Attention: Mr. Steven M. Behrend, PE
Subject: Proposal for “On-Call” Professional Services, TE Proposal # P-16052
Mr. Behrend:
W. R. Toole Engineers, Inc. (WRTE) appreciates this opportunity to submit a proposal for “On-Call”
Professional Services related to water and sewer improvements on Fort Gordon. We understand
that a Master Agreement will be implemented that will allow WRTE to provide services (Task
Orders) to Augusta Utilities Department (AUD) on an as-needed basis. For each Task Order
completed under this Master Agreement, AUD shall provide WRTE with a description of the
anticipated services to be performed. WRTE will then prepare a separate Task Order Proposal
describing the proposed work procedure, schedule and fee structure to complete the described
services. If the Task Order Proposal is acceptable, AUD shall authorize WRTE to begin work under
the Master Agreement. Due to the varied scope of work that may be required, WRTE anticipates
that sub-consultants will be utilized to more efficiently deliver some specialized services such as
surveying, environmental studies/permitting, flow monitoring, materials testing, etc. Should a
sub-consultant be utilized, WRTE will include a description of the sub-consultant services and fees
within the Task Order proposal. No work will be completed without prior written authorization
from AUD.
We appreciate the opportunity to propose our services to you and we look forward to our
continued work on the Base. As per our meeting on August 1, 2016, we have already initiated
scoping activities on the first anticipated Task Order to include flow monitoring at ten (10)
locations. We will follow up with a scoping and fee document for this first task.
Sincerely,
W. R. TOOLE ENGINEERS, INC.
Erik Hammarlund, PE
Vice President
Attachment number 2 \nPage 1 of 1
Item # 5
Engineering Services Committee Meeting
10/11/2016 1:20 PM
Garbage Collection
Department:Clerk of Commission
Presenter:
Caption:Discuss garbage collection. (Requested by Commissioner
Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Engineering Services Committee Meeting
10/11/2016 1:20 PM
Minutes
Department:Clerk of Commission
Presenter:
Caption:Motion to approve the minutes of the Engineering Services
Committee held on September 28, 2016.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
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Item # 7