HomeMy WebLinkAbout2016-04-12-Meeting AgendaEngineering Services Committee
Meeting
Commission Chamber- 4/12/2016- 1:15 PM
ENGINEERING SERVICES
1.Review and approve Riverwatch Lights - Location 2 & 3
Service Points, as requested by Georgia Power. Hereby grant
and convey to said company the privilege and easement to go
in, upon, along and across that tract of land owned by Augusta,
Georgia as 1420 Eisenhower Drive and 1557 Riverwatch
Parkway.
Attachments
2.Receive presentation on Americans with Disabilities Act
(ADA) plans from Cranston Engineering as requested by AED.
Attachments
3.Approve adding $40,000 to Georgia-Carolina Paving purchase
order for repairs to asphalt and concrete paving that are
necessary after utility repairs have been made. This contract
will allow timely and professional repair of paving cuts.
Attachments
4.Consider approving an Easement Exchange Deed and
Maintenance Agreement with Augusta Village at Riverwatch,
LLC and GTC Riverwatch, LLC.
Attachments
5.Consider proposal from Pond & Company to provide
engineering design services for the Berckmans Road Phase II
8” Water Main project in the amount of $36,840.00.
Attachments
6.Motion to authorize condemnation of a portion of Tax Map
059, Parcel 320, due to liens on the subject property, which is
owned by Terry Prince and Betty Prince, for a temporary
construction easement in connection with the Discrepancy with
the Right of Way of Martin Luther King Jr. Blvd., more
particularly described as 232 square feet, more or less, of
permanent utility and Ingress/Egress easement and 167 square
feet, more or less, of temporary construction easement.
Attachments
7.Consider approving award of construction contract to Blair Attachments
www.augustaga.gov
Construction, Inc. for the West Eagle Green Water Meter
Replacement Project in the amount of $27,950.00. Bid item
#15-241.
8.Approve and receive as information the Emergency Creek,
Drainage Pipe and Level Road Repair project at 1886 Lovers
Lane in the amount of $59,710.87 for Georgia Carolina Paving
Company as requested by AED.
Attachments
9.Motion to approve the minutes of the Engineering Services
Committee held on March 8, 2016.
Attachments
10.Approve the continued funding of the current On-Call Field
and Laboratory Testing for Soil and Construction Material, and
Geotechnical Inspections and Investigation (CMT_Geotech)
Services contract in the amount of $1,000,000. Funding is
available in Transportation Investment Act (TIA) Projects
Funds and TIA Discretionary Funds, as requested by AED.
Attachments
11.Consider proposal from McKim & Creed to perform RFP 15-
189 flow monitoring analysis of the Spirit Creek Sanitary
Sewer Basin.
Attachments
12.Approve Memorandum of Agreement (MOA) between
Augusta, Georgia and the Georgia Department of
Transportation (DOT) to replace and maintain new roadway
lighting along Walton Way (SR 4) between 13th Street and
15th Street as requested by AED.
Attachments
Engineering Services Committee Meeting
4/12/2016 1:15 PM
Acquisition of Easement for Properties located at River Watch Road Way Lights - Location 2 & 3
Service Points
Department:Engineering
Presenter:Andrew G. MacKenzie
Caption:Review and approve Riverwatch Lights - Location 2 & 3 Service
Points, as requested by Georgia Power. Hereby grant and convey
to said company the privilege and easement to go in, upon, along
and across that tract of land owned by Augusta, Georgia as 1420
Eisenhower Drive and 1557 Riverwatch Parkway.
Background:The rights herein include and embrace the right to clear an keep
clear all trees and other obstructions located within fifteen (15')
feet of the distribution pole line, plus the right to install and
maintain anchors and guy wires as needed in the construction and
maintenance of the mentioned distribution line.
Analysis:The rights are necessary for the maintenance.
Financial Impact:$10.00
Alternatives:Deny the motion for the maintenance.
Recommendation:Approve the motion for the maintenance.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 1
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 4
Item # 1
Attachment number 1 \nPage 2 of 4
Item # 1
Attachment number 1 \nPage 3 of 4
Item # 1
Attachment number 1 \nPage 4 of 4
Item # 1
Engineering Services Committee Meeting
4/12/2016 1:15 PM
ADA Presentation
Department:Engineering
Presenter:Cranston Engineering
Caption:Receive presentation on Americans with Disabilities Act
(ADA) plans from Cranston Engineering as requested by AED.
Background:Cranston Engineering is under contract with AED to prepare plans
and recommendations for ADA in public rights-of-way.
Analysis:N/A
Financial Impact:N/A
Alternatives:N/A
Recommendation:N/A
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Engineering Services Committee Meeting
4/12/2016 1:15 PM
Asphalt patch repair, concrete curb and sidewalk repair replacement for Utilities
Department:Utilities
Presenter:Tom Wiedmeier
Caption:Approve adding $40,000 to Georgia-Carolina Paving purchase order for
repairs to asphalt and concrete paving that are necessary after utility
repairs have been made. This contract will allow timely and professional
repair of paving cuts.
Background:On May 5, 2015 the Augusta Commission approved to award the bid for
repairs of asphalt and concrete which has been removed for repairs to
utility lines to Georgia-Carolina Paving, the lowest responsive bidder to
Bid Item #14-209, for a one year contract. The department is in the
process of submitting bid specifications to the Procurement Department
for a new bid. This money will allow the Utilities Department to
operate until the new contract is bid and awarded.
Analysis:Approval of this addition to the purchase order will allow the Utilities
Department to move forward with restoring roadways, driveways and
sidewalks in a timely manner after utility cuts have been made for repairs.
Financial Impact:Funds are available in account 506043410-5311912
Alternatives:Delay work until the new contract is bid.
Recommendation:Approve $40,000 amendment to the Georgia-Carolina Paving.
Funds are Available in
the Following
Accounts:
Funds are available in account 506043410-5311912
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Engineering Services Committee Meeting
4/12/2016 1:15 PM
Augusta Village at Riverwatch Easement Exchange Deed and Maintenance Agreement
Department:Utilities
Presenter:Tom Wiedmeier
Caption:Consider approving an Easement Exchange Deed and
Maintenance Agreement with Augusta Village at Riverwatch,
LLC and GTC Riverwatch, LLC.
Background:Augusta Village at Riverwatch, LLC and GTC Riverwatch, LLC
constructed the Georgia Theatre. In order to situate the building on
the site, they had to relocate a section of the existing sanitary
sewer, which is owned by Augusta, to a new location. Permission
was granted, with the condition that they dedicate an easement
over the new sanitary sewer, to Augusta. It was also agreed that,
upon this dedication, Augusta would abandon that section of the
old sanitary sewer easement.
Analysis:The new sanitary sewer section has been constructed, inspected
and passed all testing. An easement is needed over it, so that it can
be a part of the public utilities system. The old section of sewer
has been removed and, therefore an easement of it serves no
purpose.
Financial Impact:N/A
Alternatives:Disapprove the Easement Exchange Deed and Maintenance
Agreement with Augusta Village at Riverwatch, LLC and GTC
Riverwatch, LLC.
Recommendation:Approve the Easement Exchange Deed and Maintenance
Agreement with Augusta Village at Riverwatch, LLC and GTC
Riverwatch, LLC.
Funds are Available
in the Following
Accounts:
N/A Cover Memo
Item # 4
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
ABOVE Rf,Sf,RVED FOR CLERK'S USEI
AFTER RECoRDING, PLEASE RsIUpN To:
Augusta Law Dcpartment
520 Grecne Strcct
Augusta, Gcorgia 30901
Attention; Kayla Cooper
STATE OF GEORGIA
RTC}IMOND COUNTY
EASEMENT DEED OF DEDICATION AND
AN ABANDONMENT OF AN EXISTING EASEMENT
(Easement, Exchange)
GEORGIA THEATRE A}TD AUGUSTA VILLAGE AT RTVERWATCH
(Parcel ldentification Number 008-2-002-00-0 and 008-0-010-10-0J
THfS INDEMIURE, made and entered into this day of '.24L6,
between AUGUSTA VILLAGE at, RIVERWATCH, LLC, a Delaware Limj-ted Li:rb:L1ity
Company and GTC RMRWATCH, LLe, a Georgia Limited Liability Compan,r.hereinafter referred to as DEVELOPER and AUGUSrA, GEORGIA, a poliuir:al
subdivision of the State of Georgia, hereinafter referred to as AtIGIISTA;
WITNESSETH:
WHEREAS, AUGUSTA does own a certain sanltary sewer easement andappurtenances, orr Ehe above referenced parcels of Iand, by Easemerrt Deed ofDedication of Augusta Village at, Riverwatch, LLC and ?he MGHemi-ng (:lroup,
Page L of 5
Attachment number 1 \nPage 1 of 9
Item # 4
Inc. , dat,ed December
the Superior Court of
4032-L039; and
18, 20].2 and recorded in the
Richmond County, Georgia, in
Office of the C"Ierk of
Record Book 73'7't , Pages
WHEREAS, during t,he development of said parcels of land, DEVELOPE,II didreroute and relocate a section of said sanitary sewer pipeline; ancl
WHEREAS, DEVEIJOPER wishes to grantr AUGUSTA an easements over the n{}vrly
rerout,ed and relocated section of the sanitary sewer pipeline; and
WHEREAS, DEVELOPER requests that AUGUSTA abandon the existing eEsrilrrrert overthe sect,ion of sanitary sewer easement and pipeLine that was rerorlt ad andreLocat,ed; and
WHEREAS, AUGUSTA has agreed Eo such abandonment and exchange of eers3mentsi
NOW THEREFORE:
AUGUSTA, its successors, assj-gns and lega1 representatives, does tre:reby
abandon Ehat section of the existing sanitary se$rer easement, fronr,)oint Ato Point B, shown as t'Easement c", on a two sheet pJ-at prepared b1' l{ & cSurveying, Inc. for The Board of Commissioners of Augusta-Richmonci r)ounty,
dated November 10. 2015, and made a parE hereof, to which referencre is madefor a more accurate and complete description of the metes, bounds arrdcourses. AUGUSTA and does, by this documenL, convey any and all:lirJhts andprivileges it has, or may have, in and Eo that secEion of the exisit:-ng
easement unto DEVELOPER; and
rN EXCHANGE
DEVEIJOPER, j-ts successors, assigns and 3-ega1 representatives, doe$ l:rerebygrant, bargain, seII and convey unto AUGUSTA, its successors, assi.gl:rs andIega1 represent,atives, a.n exclusive utility, access and maintenanc:e
easement,s, 20 feet in width, as show:t on said pl-at,, marked'rEasem€lnl:, No. 1'rand I'Easement No. 2rralong with the pipeline and appurtenances cons'l:.ruct,ed
Page 2 of 5
Attachment number 1 \nPage 2 of 9
Item # 4
wit,hin said easement; said easemenL being f or the purpose of layin'3
adding, relaying, expanding, ad.ding, installing, ext,ending, operatirrg,
repairing and maint,aining pipelines t,ransporEing and carrying utilil:y
services for AUGUSTA.
DEVELOPER does also grant unto AUGUSTA, it,S SUCCeSSOTS, aSSigns arid 1egal
representatives, Ehe right, but not the duty, to clear and keep cl.eirr all
t,rees, undergrowth and other obsEructions from said easemenL, for a.LI
purposes stated herej-n, along with the free right of ingress and eg::ess to
and from said easement, for these purposes.
DEVEL,OPER further grant,s unto AUGUSTA the right t,o stretch communi.cirtion
lines, ot other Ij-nes, within bhe easements, for the use of AUGUSI'A its
assigns, representatives, agents, and desigineeS, upon or under sai'd land,
within said easements, with the necessary cables, wires, apparatusr,
fixtures and. applj-ances,. and with the right to assign said easement in
whole or in pare.
DEVELOPER does agree that no other utility, pipeline, cables, wir€rs ' or
other intrusions, may be consLructed within the aforesaid easements in
perpetuity.
AUGUSTA does hereby agree that DEVELOPER, ils successors, legaI
representatives and assigns, shall have the right to use said parce.L of
Land in any manner not inconsistent or interfering with the right'sr lrerein
granted, excluding, however, the right to p3-ant, Lhereon any Erees o:t other
vegetation Ehat may int,erfere with t,he l-aying, relaying, insEalling'
adding, extending, operating, repairing and maintaining of pj-pelirres
transtorting and carrying utility services. ALSO EXCLUDED is the r:Lght to
erecE, construct or maintain thereon any buildings, structures, or r>ther
permanent lmProvements.
IN WITNESS WHEREOF, DEVELOPER and AUGUSTA have caused these preserltr] to be
executed the day and year first above written as Lhe date of thes<:
presents.
Page 3 of 5
Attachment number 1 \nPage 3 of 9
Item # 4
Signed, sealed and delivered in our presence:
AUGUSTA VILI,AGE AT RIVERWATCII, I,LC
By: Lur-,s"Srfr-x ^= ._
\ . t , 'i n-e ". .-\, -1-t
-Md_ county, stat,e otrAilLW
(NoEary Seal-)
My Commission Expires ,e*, 1lotl Attest, z ,/ 1".,
N ^ GTC RIVERWATCH, IJLC
Bv: I L, fl@t,/
rirre, ? r.dl*f
/) tA/thn CounEy, St,ate
--My Commission Expires:ffi
,"r"W
/
Printed Name:
Print,ed Name:
Title, fl".- ,
NOTARY PUBLIC
STATE OF NEW JERSEY
ritle ,€Xrru l-
Attachment number 1 \nPage 4 of 9
Item # 4
ACCEPTED:
AUGUSTA, GEORGIA
By:
WITNESg Hardie Davis , ,Jt.
As It,s: MaYor
NOTARY PUBLTC
Rictrmond County, Georgia
My Commission ExPires:
(Not,ary Seal)
Page 5of5
Attest:
Clerk of Commission
(SEAL)
Attachment number 1 \nPage 5 of 9
Item # 4
STATE OF GEORGIA
COUNTY OF RICHMOND
MAINTENANCE AGREEMENT
GEORGIA THEATRE and AUGUSTA VILLAGE AT RIVERWATCH
Parcel ldentification Numbers 008-2-002-00-0 and 008-0-01 0-1 0-0
(A Section of Sanitary Sewer System)
THlSAGREEMENT,enteredintothisdayof-,2016,byarrd
bEtwCEn AUGUSTA VILLAGE AT RIVERWATCH, LLC and GTC RIVERWATCH, LLC,
hereinafter referred to as the'DEVELOPER", and AUGUSTA, GEORGIA, a political subdiyisiion
of the State of Georgia, hereinafter refened to as .AUGUSTA":
WTNESSETH
WHEREAS, the DEVELOPER has requested that AUGUSTA accept a newly rerouterl
and relocated section of gravity sanitary sewer system, on the above referenced parcels of li;nd,
as shown by the Easement Deed of Dedication, contemporaneously tendered and recordcd in
the office of the Clerk of the Superior Court of Richmond County, Georgia, with this docunrerrt;
and
WHEREAS, AUGUSTA has adopted a policy requiring the DEVELOPER to maintarin
those installations and systems laid or installed in the said subdivision, which AUGUSTA doers
accept by Deed, for a period of eighteen (18) months;
NOW THEREFORE, in consideration of the premises, the expense previously incurrrird
by the DEVELOPER and the mutual agreement hereinafter set out, lT lS AGREED that:
(1) AUGUSTA accepts the section of gravity sanitary sewer system for the Gecrgia
Theatre development (hereinafter referred to as'improvements'), respectively described in sirid
Deed of Dedication contemporaneously tendered herewith to the Augusta-Richmond County
Commission.
Attachment number 1 \nPage 6 of 9
Item # 4
(2) The DEVELOPER agrees to maintain said improvements for a period of ei1ih1:een
(18) months from the date of the approval of this document by the Augusta-Richmond Count:y
Commission.
(3) The DEVELOPER agrees that, if during the said eighteen month period therre is a
failure of said improvements due to failure or poor workmanship, the DEVELOPER shall h,g
responsible for adequate maintenance and repairs, and shall perform and complete such
maintenance and repairs within a reasonable time, as determined by AUGUSTA.
(4) ln the event of such failure of the improvements, AUGUSTA shall notify the
DEVELOPER and set forth in writing the items in need of repair. The DEVELOPER shall
present, within fifieen (15) business days of the date of said writing, its proposed plan of rrirp;;tir
and shall have the repairs completed in a reasonable time, as determined by AUGUSTA.
(5) lf, in the event of an emergency, as determined by AUGUSTA, the DEVELT:)F'ER
is unable to respond in a timely manner, AUGUSTA shall be authorized to erect banicadeti,
traffic direction devices and such other temporary measures as are necessary to remedy lher
emergency nature of the problem at the DEVELOPER'S expense and allow the DEVELOII:P|I
time to make the needed repairs.
(6) ln the event the DEVELOPER fails to comply with the terms of this agreemttnl,
then AUGUSTA shall proceed to have the necessary corrective work done, and the
DEVELOPER agrees to be responsible to AUGUSTA for payment, in full, of the costs of
repairing the improvements due to failure of material or poor workmanship as liquidated
damages.
lN WITNESS WHREOF, the DEVELOPER has hereunto set its hand and seal and
AUGUSTA has caused the execution of this agreement by and through its duly authorized
officers and agents, with its seal affixed, the day and year first written above.
Signed, sealed and deliver, in the presence of,
AUGUSTA VILLAGE AT RIVERWATCH, LL$
ev, (t cx$*\\.-t-=-\J
Title:@'"tl
1fu";county, state orfuit-fia,y,,1 g
My Commission Expire s: fr r* . 2, 2D r'7
(Notary Seal)
NOTARY PUBLIC
STATE 0F NEW i,ERSEY
Attachment number 1 \nPage 7 of 9
Item # 4
GTC RIVERWATCH, LLC
By:
g//r-countv, state or Ary
My Commission Expire r, 4/J/ /,a
ritre: ?ca.. Ar^f
NOTARY PUBLIC
Attachment number 1 \nPage 8 of 9
Item # 4
ACCEPTED:
NOTARY PUBLIC
State of _ Courrty of
My CommissionExpires
(Notary Seal)
AUGUSTA, GEORGIA
By:
Hardie Davis, Jr.
As its Mayor
Attost:
Clerk of Commission
(sEAL)
I
Attachment number 1 \nPage 9 of 9
Item # 4
Attachment number 2 \nPage 1 of 2
Item # 4
Attachment number 2 \nPage 2 of 2
Item # 4
Engineering Services Committee Meeting
4/12/2016 1:15 PM
Berckmans Road Phase II - 8” Water Main Project
Department:AUD
Presenter:Tom Wiedmeier
Caption:Consider proposal from Pond & Company to provide engineering
design services for the Berckmans Road Phase II 8” Water Main
project in the amount of $36,840.00.
Background:The City of Augusta is currently engaged in the re-alignment and
widening of Berckmans Road. The Utilities Department has water
lines that will be in conflict with new roadway and will need to
mitigate the conflict(s). Pond and Company is currently
designing the road realignment and widening for the City of
Augusta. They have a thorough knowledge of the project
requirements and have already performed surveys and completed
preliminary road designs. It would be effective for Pond and
Company to perform the water main design in conjunction with
the roadway design. At the Utilities Department’s request, Pond
& Company submitted the attached proposal to design the
Berckmans Road Phase II 8” Water Main project.
Analysis:The Utilities Department has evaluated the Pond & Company
proposal and has determined the proposed fee of $36,840.00 to be
fair and reasonable to perform the scope of work.
Financial Impact:Funds are available in 511043410-5212115 / 81600010-5212115.
Alternatives:No alternatives are recommended.
Recommendation:We recommend approval to enter into a contractual agreement
with Pond & Company to provide engineering design services for
the Berckmans Road Phase II 8” Water Main project for a fee not
to exceed $36, 840.00.
Funds are Available
in the Following Funds are Available in the Following Accounts: 511043410-
Cover Memo
Item # 5
Accounts:5212115 / 81600010-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Start of Project
End of Project
Wheeler
B
o
y
S
c
o
u
t
Ashlan
d
Kemp
Ingleside
Highland Hazel
Royal First
Allen
H e n d e r s o n
Oakland
Monte Sano
Margate
Yorkshire
Porter
Berry
P al m e r
Magnolia
Farrar
W ellin gto n
B ethel Wicklow
B
utler
Downing
Second
Walters
Grady
Rockbrook
T u p e l o
Loyola
Fleming
Hackle
Basin
Coventry
Wi l l o w R i d g e
Delano
Keeling
Peachtree
Ind
ian Co
ve
Lawrence
Earl
Blount
Lawton
Bu
r
d
a
s
h
a
w
Conselye
a
Bergen
Langley
Shadowbrook
M
i
d
d
l
e
t
o
n
Chap
m
an
Oakland
Hazel
RoyalRoyal
Augusta, GA DisclaimerThis data represented on this map has been compiled by the best method available. Accuracy is contingent upon the source information as compiled by various agencies and departments both internal and external to the consolidated government of Augusta, GA.
Augusta, GA and the companies contracted to develop this data assume no legal responsibilities for the information or accuracy contained on this map.
It is strictly forbidden to sell or reproduce these maps or data for any reason without the written consent of the Augusta-Richmond County Commission.
Augusta Utilities Department
Created: Michele Bryce on 14 January, 2016
Berckmans Rd project area
Attachment number 1 \nPage 1 of 1
Item # 5
Attachment number 2 \nPage 1 of 1
Item # 5
1 OF 26 REVISION DATE: June 2006
STATE OF GEORGIA
RICHMOND COUNTY
MAJOR PROJECTS
CONSULTANT SERVICES AGREEMENT
BETWEEN
AUGUSTA, GEORGIA
(CITY)
AND
CONSULTANT
CONSULTANT: Pond & Company
3500 Parkway Lane, Suite 600
Norcross, GA 30092
PROJECT: Berckmans Road New 8” Waterline- Phase II
DATE EXECUTED:
DATE COMPLETED:
Attachment number 3 \nPage 1 of 26
Item # 5
2 OF 26 REVISION DATE: June 2006
STATE OF GEORGIA
RICHMOND COUNTY
MAJOR PROJECTS
CONSULTANT SERVICES AGREEMENT
BETWEEN
AUGUSTA, GEORGIA
(CITY)
AND
CONSULTANT
This Agreement is made and entered into this ______ day of _ ___________, 2016 by and between
AUGUSTA, Georgia, a political subdivision of the State of Georgia, hereinafter called the “CITY”
and POND & COMPANY, a Corporation authorized to do business in Georgia, hereinafter called
the "CONSULTANT."
WHEREAS, the CITY desires to engage a qualified and experienced consulting firm to furnish
professional services for:
Design services for Berckmans Road New 8” Waterline- Phase II
and,
WHEREAS, the CONSULTANT has represented to the CITY that it is experienced and qualified to
provide the services contained herein and the CITY has relied upon such representation.
NOW, THEREFORE, in consideration of the mutual promises and covenant herein contained, it is
agreed by and between the CITY and the CONSULTANT that:
Attachment number 3 \nPage 2 of 26
Item # 5
3 OF 26 REVISION DATE: June 2011
GENERAL PROVISIONS
CONSULTANT has agreed, in this Agreement with CITY to procure the services of licensed design
professionals, to provide the engineering services required to provide professional engineering and
design services for the Project in accordance with the requirements as outlined in and attached as
Attachment A – Scope of Services and other relevant data defining the Project.
CONSULTANT COORDINATION
The CONSULTANT shall cooperate fully with all municipalities, local government officials, utility
companies, and other consultants as directed by the CITY. CONSULTANT and all relevant parties
agree to work together on the basis of trust, good faith and fair dealing, and shall take actions
reasonably necessary to enable each other to perform this Agreement in a timely, efficient and
economical manner. All parties agree to cooperate in a manner consistent with good design
practice and will exercise the degree of skill and diligence normally employed by professional
engineers or consultants practicing under similar conditions. CONSULTANT will re-perform any
services not meeting this standard without additional compensation.
AMENDMENTS TO AGREEMENT
Every amendment to the Scope of Services shall become and is hereby made a part of this
Agreement. Amendments must be fully executed by both the CONSULTANT and CITY to be
valid.
REDUCTION IN REQUIRED SERVICES
If reductions in the required services are ordered by CITY, the credits shall be the amounts for such
services as described in subsequently executed Amendments to this Agreement, and no claim for
damages for anticipated profits shall accrue to the CONSULTANT.
DATE CHANGES
If in this Agreement specific periods of time for rendering services are set forth or specific dates by
which services are to be completed are provided and if such periods of time or dates are changed
through no fault of CONSULTANT, the rates and amounts of compensation provided for herein
shall be subject to equitable adjustment.
AGREEMENT MODIFICATIONS
This Agreement shall not be modified except by a duly executed Amendment hereto in writing
under the hands and seals of both parties hereto.
TIME OF COMPLETION
The time of completion shall be as described in the schedule attached hereto as Attachment D -
Schedule.
Attachment number 3 \nPage 3 of 26
Item # 5
4 OF 26 REVISION DATE: June 2011
This Agreement shall terminate immediately and absolutely at such time as appropriated and
otherwise obligated funds are no longer available to satisfy the obligations of the CONSULTANT
on behalf of the CITY under this Agreement. However, CONSULTANT will be compensated for all
work prior to termination of contract even if the CITY has obligated the funds to other projects.
PROJECT PROGRESS
CONSULTANT'S services and compensation under this Agreement have been agreed to in
anticipation of the orderly and continuous progress of the Project through completion.
LITIGATION
Nothing in this Agreement shall be construed as obligating the CONSULTANT to appear, support,
prepare, document, bring, defend or assist in litigation either undertaken or defended in behalf of
the CITY except in consideration of compensation. All such services required or requested of
CONSULTANT by the CITY except suits or claims between the parties to this Agreement will be
reimbursed as additional services.
BINDINGS
It is further agreed that the CITY and CONSULTANT each binds itself and themselves, its or their
successors, executors, administrators and assigns to the other party to this Agreement and to its or
their successors, executors and assigns in respect to all covenants of this Agreement. Except as
above, neither CITY nor the CONSULTANT shall assign, sublet or transfer its or their interest in
this Agreement without prior written consent of the other party hereto.
EXTENT OF THE AGREEMENT
This Agreement represents the entire agreement between CITY and CONSULTANT and
supersedes all prior negotiations, representations and agreements, either written or oral.
Attachment number 3 \nPage 4 of 26
Item # 5
5 OF 26 REVISION DATE: June 2011
DEFINITIONS
Wherever used in this Agreement, whether in the singular or in the plural, the following terms shall
have the following meanings:
Agreement Execution - means the date on which CONSULTANT executes and enters into an
Agreement with CITY to perform the Work.
Agreement Price - means the total monies, adjusted in accordance with any provision herein,
payable to the CONSULTANT under this Agreement.
CITY –means a legal entity AUGUSTA, Georgia, a political subdivision of the State of Georgia.
CONSULTANT - means the party or parties contracting directly with the CITY to perform Work
pursuant to this Agreement.
Contract - means the Agreement Documents specifically identified and incorporated herein by
reference.
Contract Time - means the period of time stated in this Agreement for the completion of the Work.
Subcontractor - means any person, firm, partnership, joint venture, company, corporation, or entity
having a contractual agreement with CONSULTANT or with any of its subcontractors at any tier to
provide a part of the Work called for by this Agreement.
Supplemental Agreement - means a written order to CONSULTANT signed by CITY and accepted
by CONSULTANT, effecting an addition, deletion or revision in the Work, or an adjustment in the
Agreement Price or the Contract Time, issued after execution of this Agreement.
Task Order – means a written order specifying a Scope of Services, time of completion and
compensation limit for services being provided by CONSULTANT. Task Orders shall be
incorporated by reference as part of the Supplemental Conditions of this Agreement.
Work - means any and all obligations, duties and responsibilities, including furnishing equipment,
engineering, design, workmanship, labor and any other services or things necessary to the
successful completion of the Project, assigned to or undertaken by CONSULTANT under this
Agreement.
Attachment number 3 \nPage 5 of 26
Item # 5
6 OF 26 REVISION DATE: June 2011
CONTRACT DOCUMENTS
List of Documents
The Agreement, the General Conditions, the Attachments, and any Supplemental Agreements,
including Task Orders shall constitute the Agreement Documents (the “Agreement”).
Conflict and Precedence
The Agreement Documents are complementary, and what is called for by one is as binding as if
called for by all. In the event there are any conflicting provisions or requirements in the component
parts of this Agreement, the several Agreement Documents shall take precedence in the following
order:
1. Agreement – Including Attachments
2. General Conditions
3. Supplemental Conditions – Including Task Orders
Attachment number 3 \nPage 6 of 26
Item # 5
7 OF 26 REVISION DATE: June 2011
GENERAL CONDITIONS
1. COMMENCEMENT OF WORK
The performance of services as defined in the Prime Agreement between CONSULTANT and the
CITY, and herein described in this Agreement as Attachment A shall be commenced upon receipt
by the CONSULTANT of a written Notice To Proceed. The effective date of services shall be
defined in the Notice To Proceed.
2. PROFESSIONAL STANDARDS
The standard of care for all services performed or furnished by CONSULTANT under this
Agreement will be the level of care and that is ordinarily used by members of CONSULTANT’S
profession practicing under similar conditions.
3. CHANGES AND EXTRA WORK
The CITY may, at any time, request changes in the work to be performed hereunder. All such
changes, including any increase or decrease in the amount of the CONSULTANT’s compensation,
which are mutually agreed upon by and between the CITY and the CONSULTANT, shall be
incorporated in written Supplemental Agreements to the Agreement.
Changes that involve an increase in the compensation shall be considered major, and require the
approval of the CITY.
4. PERSONNEL
The CONSULTANT represents that it has secured or will secure, at its own expense, all personnel
necessary to complete this Agreement; none of whom shall be employees of, or have any
contractual relationship with, the CITY. All of the services required hereunder will be performed
by the CONSULTANT under its supervision, and all personnel engaged in the work shall be
qualified and shall be authorized or permitted under law to perform such services.
All key professional personnel, including subcontractors, engaged in performing services for the
CONSULTANT under this agreement are indicated in a personnel listing attached hereto as
Attachment C – Listing of Key Personnel and incorporate herein by reference. No changes or
substitution shall be permitted in the CONSULTANT’s Key Personnel without the prior written
approval of the CITY or his designee.
The CONSULTANT shall employ only persons duly registered in the appropriate category in
responsible charge of supervision and design of the work. The CONSULTANT shall endorse all
reports, contract plans, and survey data. Such endorsements shall be made by a person duly
registered in the appropriate category by the Georgia State Board of Registration for Professional
Engineers and Land Surveyors, being in the full employ of the CONSULTANT and responsible for
the work prescribed by this Agreement.
Attachment number 3 \nPage 7 of 26
Item # 5
8 OF 26 REVISION DATE: June 2011
5. ACCURACY OF WORK
The CONSULTANT shall be responsible for the accuracy of the work and shall promptly correct
errors and omissions in its plans and specifications without additional compensation. The
CONSULTANT shall give immediate attention to these changes so there will be a minimum of
delay to others.
Acceptance of the work by the CITY will not relieve the CONSULTANT of the responsibility for
subsequent correction of any errors and the clarification of any ambiguities.
6. CONFIDENTIALITY
The CONSULTANT agrees that its conclusions and any reports are for the confidential use and
information of the CITY and that it will not disclose its conclusions in whole or in part to any
persons whatsoever, other than to submit its written documentation to the CITY, and will only
discuss the same with it or its authorized representatives. Upon completion of this Agreement
term, all documents, drawings, reports, maps, data and studies prepared by the CONSULTANT
pursuant thereto shall become the property of the CITY and be delivered thereto.
Articles, papers, bulletins, reports, or other materials reporting the plans, progress, analyses, or
results and findings of the work conducted under this Agreement shall not be presented publicly or
published without prior approval in writing of the CITY.
It is further agreed that if any information concerning the PROJECT, should be released by the
CONSULTANT without prior approval from the CITY, the release of same shall constitute grounds
for termination of this Agreement without indemnity to the CONSULTANT, but should any such
information be released by the CITY or by the CONSULTANT with such prior approval, the same
shall be regarded as public information and no longer subject to the restrictions of this Agreement.
7. OPEN RECORDS
CONSULTANT acknowledge that all records relating to this Agreement and the services to be
provided under the contract may be a public record subject to Georgia’s Open Records Act
(O.C.G.A. § 50-18-70, et seq.). CONSULTANT shall cooperate fully in responding to such request
and making all records, not exempt, available for inspection and copying as provided by law.
8. JURISDICTION
The law of the State of Georgia shall govern the CONTRACT between CITY and CONSULTANT
with regard to its interpretation and performance, and any other claims related to this agreement.
All claims, disputes and other matters in question between CITY and CONSULTANT arising out of
or relating to the Agreement, or the breach thereof, shall be decided in the Superior Court of
Richmond County, Georgia. The CONSULTANT, by executing this Agreement, specifically
consents to jurisdiction and venue in Richmond County and waives any right to contest the
jurisdiction and venue in the Superior Court of Richmond County, Georgia.
Attachment number 3 \nPage 8 of 26
Item # 5
9 OF 26 REVISION DATE: June 2011
9. TERMINATION OF AGREEMENT FOR CAUSE
If through any cause, the CONSULTANT shall fail to fulfill in a timely and proper manner its
obligations under this Agreement, or if the CONSULTANT shall violate any of the covenants,
agreements or stipulations of this Agreement, CONSULTANT will be given the opportunity to
commence correction of obligation within 5 days of written notice and diligently complete the
correction thereafter. Failure to maintain the scheduled level of effort as proposed and prescribed,
or deviation from the aforesaid schedule without prior approval of the CITY, shall constitute cause
for termination. The CITY shall thereupon have the right to terminate this Agreement by giving
written notice to the CONSULTANT of such termination, and specifying the effective date thereof,
at least five (5) days before the effective date of such termination. In such event, all finished or
unfinished documents, maps, data, studies, work papers and reports prepared by the
CONSULTANT under this Agreement shall become the property of the CITY, and the
CONSULTANT shall be entitled to receive just and equitable compensation for any satisfactory
work completed on such documents, as mutually agreed by the CITY and CONSULTANT.
10. TERMINATION FOR CONVENIENCE OF THE CITY
The CITY may terminate this contract in part or in whole upon written notice to the
CONSULTANT. The CONSULTANT shall be paid for any validated services under this Contract
up to the time of termination.
11. COORDINATION AND COOPERATION WITH OTHER UTILITIES AND
CONSULTANTS
CONSULTANT shall thoroughly research all utility records to identify the existing facilities on the
submitted roadway plans for avoidance, or resolution, of conflicts with the proposed Scope of
Services.
If the CITY undertakes or awards other contracts for additional related work, the CONSULTANT
shall fully cooperate with such other CONSULTANTs and the CITY employees or appointed
committee(s), and carefully fit its own work to such additional work as may be directed by the
CITY. The CONSULTANT shall not commit or permit any act which will interfere with the
performance of work by any other CONSULTANT or by CITY employees.
12. COVENANT AGAINST CONTINGENT FEES
The CONSULTANT warrants that no person or selling agency has been employed or retained to
solicit or secure this Agreement upon an agreement or understanding for a commission,
percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established
commercial or selling agencies maintained by CONSULTANT for the purpose of securing business
and that the CONSULTANT has not received any non-CITY fee related to this Agreement without
the prior written consent of the CITY. For breach or violation of this warranty, the CITY shall have
the right to annul this Agreement without liability or at its discretion to deduct from the Agreement
Price of consideration the full amount of such commission, percentage, brokerage or contingent fee.
Attachment number 3 \nPage 9 of 26
Item # 5
10 OF 26 REVISION DATE: June 2011
13. RESPONSIBILITY FOR CLAIMS AND LIABILITY
The CONSULTANT shall be responsible for any and all damages to properties or persons caused
by its employees, subcontractors, or agents, and shall hold harmless the CITY, its officers, agents
and employees from all suits, claims, actions or damages of any nature whatsoever to the extent
found to be resulting from the CONSULTANT, its subcontracts, or agent in the negligent
performance or non-performance of work under this Agreement. These indemnities shall not be
limited by reason of the listing of any insurance coverage.
14. INSURANCE
The CONSULTANT shall, at all times that this Agreement is in effect, cause to be maintained in
force and effect an insurance policy(s) that will ensure and indemnify the CITY against liability or
financial loss resulting from injuries occurring to persons or property or occurring as a result of any
negligent error, act, or omission of the CONSULTANT in performance of the work during the term
of this Agreement.
The CONSULTANT shall provide, at all times that this agreement is in effect, Worker's
Compensation insurance in accordance with the laws of the State of Georgia.
The CONSULTANT shall provide, at all times that this Agreement is in effect, Insurance with limits
of not less than:
A. Workmen’s Compensation Insurance – in accordance with the laws of the State of Georgia.
B. Public Liability Insurance – in an amount of not less that One Million ($1,000,000) Dollars for
injuries, including those resulting in death to any one person, and in an amount of not less than
One Million ($1,000,000) Dollars on account of any one occurrence.
C. Property Damage Insurance – in an amount of not less than One Million ($1,000,000) Dollars
from damages on account of an occurrence, with an aggregate limit of One Million ($1,000,000)
Dollars.
D. Valuable Papers Insurance – in an amount sufficient to assure the restoration of any plans,
drawings, field notes, or other similar data relating to the work covered by the Project.
E. Professional Liability Insurance – in an amount of not less than One Million ($1,000,000) Dollars
or an amount that correlates to the aggregate fee on the project should it exceed $1,000,000.
CITY will be named as an additional insured with respect to CONSULTANT’s liabilities hereunder
in insurance coverage’s identified in items (b) and (c).
The policies shall be written by a responsible company(s), to be approved by the CITY, and shall be
noncancellable except on thirty-(30) days' written notice to the CITY. Such policies shall name the
CITY as co-insured, except for worker's compensation and professional liability policies, and a copy
Attachment number 3 \nPage 10 of 26
Item # 5
11 OF 26 REVISION DATE: June 2011
of such policy or a certificate of insurance shall be filed with the Director at the time of the
execution of this Agreement.
15. PROHIBITED INTERESTS
15.1 Conflict of Interest: The CONSULTANT agrees that it presently has no interest and shall
acquire no interest, direct or indirect, that would conflict in any manner or degree with the
performance of its services hereunder. The CONSULTANT further agrees that, in the
performance of the Agreement, no person having such interest shall be employed.
15.2 Interest of Public Officials: No member, officer, or employee of the CITY during his tenure
or for one year thereafter, shall have any interest, direct or indirect, in this Agreement or the
proceeds thereof.
15.3 Employment of CITY’s Personnel: The CONSULTANT shall not employ any person or
persons in the employ of the CITY for any work required by the terms of the Agreement,
without the written permission of the CITY except as may otherwise be provided for herein.
16. SUBCONTRACTING
The CONSULTANT shall not subcontract any part of the work covered by this Agreement or
permit subcontracted work to be further subcontracted without the CITY's prior written approval
of the subcontractor.
All subcontracts in the amount of $5,000 or more shall include, where possible, the provisions set
forth in this Agreement.
17. ASSIGNABILITY
The CONSULTANT shall not assign or transfer whether by an assignment or novation, any of its
rights, obligations, benefits, liabilities or other interest under this Agreement without the written
consent of the CITY.
18. EQUAL EMPLOYMENT OPPORTUNITY
During the performance of this Agreement, the CONSULTANT agrees as follows: (1) the
CONSULTANT will not discriminate against any employee or applicant for employment because
of race, creed, color, sex or national origin; (2) the CONSULTANT will, in all solicitations or
advertisements for employees placed by qualified applicants, receive consideration for employment
without regard to race, creed, color, sex or national origin; (3) the CONSULTANT will cause the
foregoing provisions to be inserted in all subcontracts for any work covered by the Agreement so
that such provision will be binding upon each subcontractor, provided that the foregoing provision
shall not apply to contracts or subcontracts for standard commercial supplies of raw materials.
19. DRUG FREE WORK PLACE
Attachment number 3 \nPage 11 of 26
Item # 5
12 OF 26 REVISION DATE: June 2011
CONSULTANT shall be responsible for insuring that its employees shall not be involved in any
manner with the unlawful manufacture, distribution, dispensation, possession, sale or use of a
controlled substance in the workplace. For purposes of the policy, “workplace” is defined as CITY
owned or leased property, vehicles, and project or client site. Any violation of the prohibitions may
result in discipline and/or immediate discharge.
CONSULTANT shall notify the appropriate federal agencies of an employee who has a criminal
drug statute conviction for workplace violation.
CONSULTANT may require drug or alcohol testing of employees when contractually or legally
obligated, or when good business practices would dictate.
20. ANTI-KICKBACK CLAUSE
Salaries of architects, drafters, engineer’s, and technicians performing work under this Agreement
shall be paid unconditionally and not less often than once a month without deduction or rebate on
any account except only such payroll deductions as are mandatory by law. The CONSULTANT
hereby promises to comply with all applicable "Anti-kickback" laws, and shall insert appropriate
provisions in all subcontracts covering work under this Agreement.
21. AUDITS AND INSPECTORS
At any time during normal business hours and as often as the CITY may deem necessary, the
CONSULTANT shall make available to the CITY and/or audit representatives of the CITY for
examination all of its records with respect to all matters covered by this Agreement. It shall also
permit the CITY and/or representatives of the audit, examine and make copies, excerpts or
transcripts from such records of personnel, conditions of employment and other data relating to all
matters covered by this Agreement.
The CONSULTANT shall maintain all books, documents, papers, accounting records and other
evidence pertaining to costs incurred on the Project and used in support of its proposal and shall
make such material available at all reasonable times during the period of the Agreement, and for
three years from the date of final payment under the Agreement, for inspection by the CITY or any
reviewing agencies, and copies thereof shall be furnished upon request at cost plus 10%. The
CONSULTANT agrees that the provisions of this Article shall be included in any Agreements it
may make with any subcontractor, assignee, or transferee.
22. OWNERSHIP, PUBLICATION, REPRODUCTION AND USE
All documents and materials prepared as an instrument of service pursuant to this Agreement are
the property of the CITY. The CITY shall have the unrestricted authority to publish, disclose,
distribute, and otherwise use, in whole or in part, any reports, data, maps, or other materials
prepared under this Agreement without according credit of authorship. The CITY shall hold
harmless the CONSULTANT against all claims arising out of such use of documents and materials
without the CONSULTANT’s knowledge and written consent.
23. VERBAL AGREEMENT OR CONVERSATION
Attachment number 3 \nPage 12 of 26
Item # 5
13 OF 26 REVISION DATE: June 2011
No verbal agreement or conversation with any officer, agent, or employee of the CITY, either
before, during, or after the execution of this Agreement, shall affect or modify any of the terms or
obligations herein contained, nor shall such verbal agreement or conversation entitle the
CONSULTANT to any additional payment whatsoever under the terms for this Agreement. All
changes to this Agreement shall be in writing and appended hereto as prescribed in Article 3 above.
24. INDEPENDENT CONTRACTOR
The CONSULTANT shall perform the services under this Agreement as an independent contractor
and nothing contained herein shall be construed to be inconsistent with this relationship or status.
Nothing in this Agreement shall be interpreted or construed to constitute the CONSULTANT or
any of its agents or employees to be the agent, employee, or representative of the CITY.
25. NOTICES
All notices shall be in writing and delivered in person or transmitted by certified mail, postage
prepaid. Notices shall be addressed as follows:
CITY: CONSULTANT:
ADMINISTRATOR KEVIN HENDRIX, PE
AUGUSTA, GEORGIA POND & COMPANY
530 Greene Street 3500 Parkway Lane, Suite 600
Augusta, GA 30911 Norcross, GA 30092
Copy to:
DIRECTOR
AUGUSTA UTILITIES DEPARTMENT
360 Bay Street, Suite 180
Augusta, GA 30901
26. TEMPORARY SUSPENSION OR DELAY OF PERFORMANCE OF CONTRACT
To the extent that it does not alter the scope of this agreement, Augusta, GA may unilaterally order
a temporary stopping of the work, or delaying of the work to be performed by CONSULTANT
under this agreement.
27. DEFECTIVE PRICING
To the extent that the pricing provided by CONSULTANT is erroneous and defective, the parties
may, by agreement, correct pricing errors to reflect the intent of the parties.
28. SPECIFIED EXCUSES FOR DELAY OR NON-PERFORMANCE
CONSULTANT is not responsible for delay in performance caused by hurricanes, tornadoes,
floods, and other severe and unexpected acts of nature. In any such event, the contract price and
schedule shall be equitably adjusted.
Attachment number 3 \nPage 13 of 26
Item # 5
14 OF 26 REVISION DATE: June 2011
29. HOLD HARMLESS
Except as otherwise provided in this agreement, CONSULTANT shall indemnify and hold
harmless Augusta, GA, and its employees and agents from and against all liabilities, claims, suits,
demands, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from
the negligent performance of its Work.
30. GEORGIA PROMPT PAY ACT NOT APPLICABLE
The terms of this agreement supersede any and all provisions of the Georgia Prompt Pay Act.
31. RIGHT TO INSPECT PREMISES
Augusta, Georgia may, at reasonable times, inspect the part of the plant, place of business, or work
site of CONSULTANT or any subcontractor of CONSULTANT or subunit thereof which is
pertinent to the performance of any contract awarded or to be awarded by Augusta, Georgia.
32. E-VERIFY
All contractors and subcontractors entering into contracts with Augusta, Georgia for the physical
performance of services shall be required to execute an Affidavit verifying its compliance with
O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is
contracting with Augusta, Georgia has registered with and is participating in a federal work
authorization program. All contractors and subcontractors must provide their E-Verify number and
must be in compliance with the electronic verification of work authorized programs operated by
the United States Department of Homeland Security or any equivalent federal work authorization
program operated by the United States Department of Homeland Security to verify information of
newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L.
99-603, in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-
10-91 and shall continue to use the federal authorization program throughout the contract term. All
contractors shall further agree that, should it employ or contract with any subcontractor(s) in
connection with the physical performance of services pursuant to its contract with Augusta,
Georgia the contractor will secure from such subcontractor(s) each subcontractor’s E-Verify number
as evidence of verification of compliance with O.C.G.A. § 13-10-91 on the subcontractor affidavit
provided in Rule 300-10-01-.08 or a substantially similar form. All contractors shall further agree to
maintain records of such compliance and provide a copy of each such verification to Augusta,
Georgia at the time the subcontractor(s) is retained to perform such physical services.
33. LOCAL SMALL BUSINESS LANGUAGE
In accordance with Chapter 10B of the AUGUSTA, GA. CODE, Contractor expressly agrees to
collect and maintain all records necessary to for Augusta, Georgia to evaluate the effectiveness of its
Local Small Business Opportunity Program and to make such records available to Augusta,
Georgia. The requirements of the Local Small Business Opportunity Program can be found at
www.augustaga.gov. In accordance with AUGUSTA, GA. CODE § 1-10-129(d)(7), for all contracts
where a local small business goal has been established, the contractor is required to provide local
small business utilization reports. Contractor shall report to Augusta, Georgia the total dollars paid
to each local small business on each contract, and shall provide such payment affidavits, regarding
payment to subcontractors as may be requested by Augusta, Georgia. Such documents shall be in
Attachment number 3 \nPage 14 of 26
Item # 5
15 OF 26 REVISION DATE: June 2011
the format specified by the Director of minority and small business opportunities, and shall be
submitted at such times as required by Augusta, Georgia. Failure to provide such reports within the
time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the
remedies set forth, including but not limited to, withholding payment from the contractor and/or
collecting liquidated damages.
34. ACKNOWLEDGEMENT
“Consultant acknowledges that this contract and any changes to it by amendment, modification,
change order or other similar document may have required or may require the legislative
authorization of the Board of Commissioners and approval of the Mayor. Under Georgia law,
Consultant is deemed to possess knowledge concerning Augusta, Georgia's ability to assume
contractual obligations and the consequences of Consultant's provision of goods or services to
Augusta, Georgia under an unauthorized contract, amendment, modification, change order or
other similar document, including the possibility that the Consultant may be precluded from
recovering payment for such unauthorized goods or services. Accordingly, Consultant agrees that
if it provides goods or services to Augusta, Georgia under a contract that has not received proper
legislative authorization or if the Consultant provides goods or services to Augusta, Georgia in
excess of the any contractually authorized goods or services, as required by Augusta, Georgia's
Charter and Code, Augusta, Georgia may withhold payment for any unauthorized goods or
services provided by Consultant. Consultant assumes all risk of non-payment for the provision of
any unauthorized goods or services to Augusta, Georgia, and it waives all claims to payment or to
other remedies for the provision of any unauthorized goods or services to Augusta, Georgia,
however characterized, including, without limitation, all remedies at law or equity." This
acknowledgement shall be a mandatory provision in all Augusta, Georgia contracts for goods and
services, except revenue producing contracts.
[SIGNATURES ON FOLLOWING PAGE]
Attachment number 3 \nPage 15 of 26
Item # 5
16 OF 26 REVISION DATE: June 2011
IN WITNESS WHEREOF, said parties have hereunto set their seals the day and year written below:
CITY: CONSULTANT:
AUGUSTA, GEORGIA (CITY) POND & COMPANY
BY: BY:
PRINTED NAME: Hardie Davis, Jr. PRINTED NAME: Ron Osterloh
AS ITS: MAYOR AS ITS:: Principal/Vice-President
ATTEST CLERK: ATTEST:
PRINTED NAME: PRINTED NAME
AS ITS: Clerk of Commission AS ITS:: Principal
DATE: DATE:
Copy To:
DIRECTOR
AUGUSTA UTILITIES DEPARTMENT
360 Bay Street, Suite 180
Augusta, GA 30901
Attachment number 3 \nPage 16 of 26
Item # 5
17 OF 26 REVISION DATE: June 2006
CONSULTANT’S RESPONSIBILITIES
CONSULTANT , in order to determine the requirements of the Project, shall review the
information in Attachment A – Scope of Services. CONSULTANT shall review its understanding
of the Project requirements with CITY and shall advise CITY of additional data or services which
are not a part of CONSULTANT’s services, if any, necessary for design to begin.
PROJECT UNDERSTANDING
Upon request from the CONSULTANT, CITY may provide all criteria and full information as to
CITY's and CONSULTANT'S requirements for this part of the project, including design objectives
and constraints, space, capacity and performance requirements, flexibility and expendability, and
any budgetary limitations. CONSULTANT may request from the CITY to furnish data, reports,
surveys, and other materials that may be relied upon in performing CONSULTANT'S services.
REVIEW OF WORK
Authorized representatives of the CITY may at all reasonable times review and inspect the project
activities and data collected under the Agreement and amendments thereto. All reports,
drawings, studies, specifications, estimates, maps and computation prepared by or for the CITY
in association with this Agreement shall be subject to review.
The CITY may at any time request progress reports, prints or copies of any work performed
under this Agreement. Refusal by the CONSULTANT to submit progress reports and/or plans
shall be cause to withhold payment to the CONSULTANT until the CONSULTANT complies
with the CITY’s request in the regard.
The CITY’s review recommendations shall be incorporated into the plans by the CONSULTANT.
CONSULTANT'S INSURANCE
CONSULTANT will maintain throughout this AGREEMENT the following insurance limits as
specified in General Condition 14 – Insurance.
Attachment number 3 \nPage 17 of 26
Item # 5
18 OF 26 REVISION DATE: June 2011
CITY’S RESPONSIBILITES
CITY-FURNISHED DATA
CITY will provide to CONSULTANT all data in CITY's possession relating to CONSULTANT's
services on the PROJECT. CONSULTANT will reasonably rely upon the accuracy, timeliness,
and completeness of the information provided by CITY.
RIGHT TO ENTER
The CONSULTANT will notify all property owners or occupants of the intent to enter properties
for the purpose of accomplishing work in accordance with the practices of the CITY. The
CONSULTANT shall discuss with and receive approval from the CITY prior to sending notices of
intent to enter private property. Upon request by the CONSULTANT, the CITY will provide the
necessary documents identifying the CONSULTANT as being in the employ CITY for the
purpose described in the Agreement.
ADVERTISEMENTS, PERMITS, AND ACCESS
Unless otherwise agreed to in the Scope of Services, CITY will obtain, arrange, and pay for all
advertisements for bids; permits and licenses required by local, state, or federal authorities; and
land, easements, rights-of-way, and access necessary for CONSULTANT's services or PROJECT
construction.
TIMELY REVIEW
CITY will examine CONSULTANT's studies, reports, sketches, drawings, specifications,
proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant,
auditor, bond and financial advisors, and other consultants as CITY deems appropriate; and
render in writing decisions required by CITY in a timely manner.
PROMPT NOTICE
CITY will give prompt written notice to CONSULTANT whenever CITY observes or becomes
aware of any development that affects the scope or timing of CONSULTANT's Services, or of any
defect in the work of CONSULTANT or construction contractors.
CITY'S INSURANCE
CITY will maintain property insurance on all pre-existing physical facilities associated in any way
with the PROJECT.
LITIGATION ASSISTANCE
The Scope of Services does not include costs of CONSULTANT for required or requested
assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or
defended by CITY. All such Services required or requested of CONSULTANT by CITY, except for
suits or claims between the parties to this AGREEMENT, will be reimbursed as additional
services.
Attachment number 3 \nPage 18 of 26
Item # 5
19 OF 26 REVISION DATE: June 2011
ATTACHMENT A – SCOPE OF SERVICES
PROJECT DESCRIPTION:
Professional services for the design of the proposed 8” water main to be installed within the
proposed ROW and in conjunction with phase II of the re-alignment of Berckmans Road. Phase II
consists of roadway improvements along Berckmans Road from Wheeler Road to Wicklow Drive.
The road re-alignment project is currently being designed by Pond & Company under a separate
agreement with the City, so the water main project will be coordinated internal but designed as a
standalone set of bid / construction documents for your use.
DESIGN OBJECTIVES:
Task 1 – Base Plan / Data Gathering
Services under this Task are defined as follows:
Using survey and GIS data, along with the proposed design plans for the roadway project, Pond &
Company will create an ACAD base plan for use on this project. No additional survey or utility
locating is included in this proposal.
Pond & Company will need confirmation from the client that the existing water line size is
adequate. No flow calculations are included in this contract.
Copies of base plan prepared as part of this Task will be provided to the client for their records.
Task 2 – Preliminary Design
Services under this Task are defined as follows:
Utilizing the information from TASK 1, Pond & Company will design a Preliminary routing
(horizontal only) for the client to review. Aside from the routing, proposed connection points, fire
hydrant locations, and potential conflicts will be noted.
Preliminary design will be coordinated with the proposed roadway design to identify any areas of
concern. It is assumed that the proposed routing and tie-ins will occur within the existing /
proposed ROW or easements.
The Preliminary design will be provided to the client for their review. After a review period, Pond
& Company will meet with the client at the Client’s office for discussion of any comments and to
resolve any outstanding items / concerns prior to proceeding to TASK 3.
Copies of final documents prepared as part of this Task will be provided to the client for their
records.
Task 3 – Construction Plans and Permitting
Services under this Task are defined as follows:
Using client approved Preliminary Plan from TASK 2, Pond & Company will complete the detailed
design of the proposed water main. Since the water main will be constructed within the limits of
disturbance of the proposed roadway project, and will also be installed simultaneously, no
additional NDPES or erosion control design / permitting is proposed. Disturbance for the water
main work only will be less than 1 acre.
Pond & Company will prepare the required permit applications, checklists, etc. required to make
submission to the City. All application / permit related fees are the client’s responsibility.
Pond & Company will prepare Construction Plans for submission to the City for their review, in
accordance with their permit application process. The Client may wish to use these documents to
Attachment number 3 \nPage 19 of 26
Item # 5
20 OF 26 REVISION DATE: June 2011
obtain preliminary pricing, but is reminded that until the plans are approved by the City changes
may occur that could impact the final construction cost.
Pond & Company will address City comments related to the proposed design and make required
revisions. City requests for information beyond the scope of this proposal may require additional
survey / engineering services. Prior authorization for these additional services will be requested
prior to proceeding.
An engineer’s estimate of probable construction cost will be provided to the client.
Two meetings (either on-site or at the City) are included in this TASK if required.
Copies of final documents, including applications, prepared as part of this Task will be provided to
the client for their records.
Task 4 – Bid Support
Services under this Task are defined as follows:
Pond & Company will assist the client in the assembling the project documents for bidding.
Pond & Company will respond, through the client, to RFIs submitted during the bidding process.
Revisions to the project documents will be made where necessary to adequately address the RFIs. It
is assumed that the documents will not need to be formally re-permitted based on the RFI
responses.
Pond & Company will attend the project Pre-Bid Meeting.
Copies of any amended final documents, prepared as part of this Task, will be provided to the
client for their records.
Task 5 – Record Drawings
Services under this Task are defined as follows:
Pond & Company will produce record drawings based upon redlines from the contractor for both
the phase II waterline design scope covered by this contract, and the phase I waterline design
(previously completed by Pond under separate contract).
No as-built survey or field investigation/observation is included; record drawings will be based
solely on markups to the design drawings from the contractor.
PDF’s and AutoCAD files will be provided to the client for their records.
Attachment number 3 \nPage 20 of 26
Item # 5
21 OF 26 REVISION DATE: June 2011
ATTACHMENT B - COMPENSATION
The CITY shall compensate the CONSULTANT for services, which have been authorized by the CITY
under the terms of this Agreement.
The CONSULTANT may submit to the CITY a monthly invoice, in a form acceptable to the CITY and
accompanied by all support documentation requested by the CITY, for payment for the services, which
were completed during the billing period. The CITY shall review for approval said invoices. The CITY
shall have the right to reject payment of any invoice or part thereof if not properly supported, or if the costs
requested or a part thereof, as determined solely by the CITY, are unreasonably in excess of the actual
phase of completion of each phase. The CITY shall pay each such invoice or portion thereof as approved,
provided that the approval or payment of any such invoice shall not considered to be evidence of
performance by the CONSULTANT to the point indicted by such invoice, or of receipt of acceptance by the
CITY of the service covered by such invoice. The CITY shall pay any undisputed items contained in such
invoices.
Each invoice shall be accompanied by a letter progress report describing the total work accomplished for
each phase and any problems, which have been encountered, which may inhibit execution of the work. The
CONSULTANT shall also submit an accurate updated schedule, and an itemized description of the
percentage of total work completed for each phase during the billing period.
When the CITY authorizes the CONSULTANT to proceed with the work authorized in a Task Order, it
agrees to pay the CONSULTANT for work completed, on the basis of the standard billing rates shown in
Attachment B to the Contract of those principals and employees engaged directly on the work.
Compensation for design services shall be invoices based on the sum of all actual costs incurred in the
performance of the work, including all direct, payroll, overall and profit cost in an amount not-to-exceed
the compensation set forth in the terms of the Agreement or any authorized Task Order. All invoices
submitted by the CONSULTANT shall be detailed to reflect incurred expenses, labor hours and costs by
authorized Task.
Overtime may be performed at the discretion of the CONSULTANT, but the premium time portion of the
overtime will not be billed to the CITY unless the CONSULTANT has requested acceleration of the
scheduled work in writing.
Pond & Company proposes to complete the professional services specifically stated above for the lump sum
fees listed below:
1. Task I – Base Plan/Data Gathering $ 4,210
2. Task II – Preliminary Design $ 8,860
3. Task III –Construction Plans and Permitting $ 16,280
4. Task IV –Bid Support $ 3,940
5. Task V—Record Drawings $ 3,550
Total Civil Design Fee: $ 36,840
Attachment number 3 \nPage 21 of 26
Item # 5
22 OF 26 REVISION DATE: June 2011
ATTACHMENT C – LISTING OF KEY PERSONNEL
CONSULTANT shall provide qualified personnel to perform its work. The list of key personnel
below, including a designated Program Manager will not change or be reassigned without the
written approval of the CITY. Those personnel committed for this work are as follows:
Name Title Email
Kevin Hendrix, PE Project Manager HendrixK@pondco.com
Bob Williams, PE Program Manager/Principal WilliamsB@pondco.com
Ron Osterloh, PE Vice-President/Principal OsterlohR@pondco.com
Christian Maiocco, EIT Design Engineer MaioocoC@pondco.com
John Jordan Designer/Cad Tech JordanJ@pondco.com
Attachment number 3 \nPage 22 of 26
Item # 5
23 OF 26 REVISION DATE: June 2011
ATTACHMENT D – SCHEDULE FOR PERFORMANCE
Pond & Company is prepared to start on this project within 2 weeks of receipt of written
authorization to proceed from the client. After starting work, the following is the anticipated
duration of each task:
Task Anticipated Duration
1—Base Plan/Data Gathering 3 weeks
2—Preliminary Design 3 weeks
Review Period 2 weeks
3—Construction Plans and Permitting 3 weeks
Review Period 2 weeks
Revisions 1 week
Ready for Construction: 14 weeks
Task 4—Bid support 4 weeks (as needed during bid period)
Task 5—Record Drawings 2 weeks (each phase-on receipt of contractor redlines)
Attachment number 3 \nPage 23 of 26
Item # 5
24 OF 26 REVISION DATE: June 2011
CONSULTANT SERVICES
As a part of this Agreement the CONSULTANT agrees to furnish the following checked items
(CONSULTANT to initial in the space provided acknowledging responsibility to furnish said
item).
Prior to Authorization To Proceed:
Detailed Scope of Services based upon Schedule A of this Agreement to be submitted
with Cost Proposal clearly defining the CONSULTANT’S understanding of the project
limits, design objectives and CONSULTANT’S services to be provided.
Cost Proposal that will include cost of surveying, design, preparation of construction
plans and specifications, and other services requested in the CITY’s Request for
Proposal.
Schedule for submittal of review documents at 30%, 60%, and 90% completion; and
final documents.
Prior to submitting 30% review documents:
Locate all existing utilities using available information collected by the CONSULTANT.
The CITY will furnish available information on water and sewer locations however the
CONSULTANT must verify to CITY’S satisfaction.
Provide CITY with information on the project site(s), including the following:
Past and present use of the land (specifically identify any landfilling activities in
the area); identify any nearby designated wetlands
Soil type(s)
Boring results when required by CONSULTANT for new facilities or where depth
of line and existing site conditions warrant.
Brief description of the area (e.g., residential, commercial, industrial) including
general slope of the land, and whether trees, signs, etc. will be in conflict with the
new facilities. Include number of properties affected and number of easements
required with property owners identified
Identification of potential problems in meeting design objectives.
Site Plan (If Required)
Throughout project:
Prepare printed responses to comments received from the CITY following reviews.
Provide the necessary plats for easement acquisition and DOT/other permit
application.
Prepare Public Works/DOT/Other permit applications for signature by the CITY.
Prepare and submit plans to EPD for review and approval when required.
Attachment number 3 \nPage 24 of 26
Item # 5
25 OF 26 REVISION DATE: June 2011
Prepare plans and specifications, using Augusta Utilities Design Standards and
Specifications (latest version). Specifications must mirror that provided by the CITY.
Prepare construction cost estimates at each review stage, 30%, 60%, 90%, and with the
submittal of Final documents. Provide cost breakdown for any items to be lump sum in the
construction contract.
Upon completion of design:
Coordinate with the City Procurement Department to advertise the project.
Fax bid information to CITY.
Attend the Pre-Bid Meeting as a technical reference to the CITY.
Prepare letter of recommendation for award of the contract.
Develop conformed contract documents and forward to the CITY for execution.
Attend the pre-construction meeting as a technical reference to the CITY.
Provide clarification related to the plans/specifications throughout design and
construction.
Provide record drawings at completion of the project electronically, per the Utilities
Design Standards and Specifications (latest version).
Provide Services During Construction as follows:
Attend project meetings as scheduled by the CITY
Recommend design changes as field conflicts arise (site visits may be required)
Review and approval of pay requests from the construction Contractor (line of
communication will be construction contractor to resident observer to
CONSULTANT to CITY)
Provide clarification of plans and specifications throughout construction
Revise/update plans and/or easement plats as changes occur that require
resubmittal to DOT/other agencies.
AUGUSTA UTILITIES DEPARTMENT CONSULTANT
BY: BY:
PRINTED NAME: PRINTED NAME:
TITLE: DIRECTOR TITLE: Principal
DATE: DATE:
Attachment number 3 \nPage 25 of 26
Item # 5
26 OF 26 REVISION DATE: June 2006
ADDITIONAL SERVICES:
1. Revisions to the plans/contract documents to extend the limits of the project after this
AGREEMENT has been executed by the CITY.
2. Revisions due to incorrect locations of existing utilities by the CONSULTANT (i.e., correct
location given by CITY, incorrectly marked on plans by engineer) will be the responsibility of
the CONSULTANT. Other revisions required by the CITY, DOT, EPD, or other government
agency at their request will be considered an additional service.
3. Out-of-town meetings or conferences required of the CONSULTANT by the CITY.
4. Other not described above, as approved by the CITY.
NOTE:
It is the responsibility of the CONSULTANT as contracted by the CITY to provide professional surveying and engineering services. It
is expected that such professionals will operate in a manner which assures the interests of the common welfare, rather than in a
manner which promotes their own financial gain. It is expected that such professionals will act as a faithful agent for the CITY as a
client. It is the duty of the CONSULTANT to protect the safety, health and welfare of the public in the performance of their
professional duties.
Attachment number 3 \nPage 26 of 26
Item # 5
Engineering Services Committee Meeting
4/12/2016 1:15 PM
Condemnation: Terry and Betty Prince Tax Map -059; Parcel 320
Department:Law
Presenter:AUD
Caption:Motion to authorize condemnation of a portion of Tax Map 059,
Parcel 320, due to liens on the subject property, which is owned
by Terry Prince and Betty Prince, for a temporary construction
easement in connection with the Discrepancy with the Right of
Way of Martin Luther King Jr. Blvd., more particularly described
as 232 square feet, more or less, of permanent utility and
Ingress/Egress easement and 167 square feet, more or less, of
temporary construction easement.
Background:Condemnation proceedings should commence immediately
because the city is under a Consent Decree to complete the project
by a certain date.
Analysis:Condemnation is required in order to acquire the property interest
that is sought to be acquired.
Financial Impact:The necessary costs will be covered by the project budget. The
appraised value of the subject property is $71.00.
Alternatives:Deny the authorization to condemn.
Recommendation:Approve the authorization to condemn.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 512043420-5411120 J/L 81500050-5411120
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 6
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Attachment number 1 \nPage 1 of 1
Item # 6
Engineering Services Committee Meeting
4/12/2016 1:15 PM
Consider approving award of construction contract to Blair Construction, Inc. for the West Eagle Green
Water Meter Replacement Project in the amount of $27,950.00. Bid item #15-241.
Department:Utilities
Presenter:Tom Wiedmeier
Caption:Consider approving award of construction contract to Blair
Construction, Inc. for the West Eagle Green Water Meter
Replacement Project in the amount of $27,950.00. Bid item #15-
241.
Background:The West Eagle Green Meter Replacement Project is needed
because the existing water meter is not functioning to read water
usage for the complex. This project will replace the meter and
associated valves, and rehabilitate the meter vault.
Analysis:Blair Construction, Inc. submitted an acceptable bid package and
was the lowest responsive bidder. The Utilities Department
evaluated the bid package and recommends awarding the contract
to Blair Construction, Inc. in the amount of $27,950.00.
Financial Impact:Funding in the amount of $27,950.00 is available from account
507043490-5425410 / 88886666-5425410
Alternatives:No alternatives are recommended.
Recommendation:Utilities Department recommends approving the award of the
construction contract to Blair Construction, Inc. for the West
Eagle Green Water Meter Replacement Project in the amount of
$27,950.00. Bid item #15-241.
Funds are Available
in the Following
Accounts:
$27,950.00 from account 507043490-5425410 / 88886666-
5425410
Cover Memo
Item # 7
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Vicinity Map
N.T.S.
SITE
WEST EAGLE GREEN
METER REPLACEMENT PROJECT
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Invitation To Bid
Sealed bids will be received at this office on Thursday, December 3, 2015 @ 3:00 p.m. for furnishing: Bid Item 15-242 West Eagle Green Meter Replacement Project for Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street –
Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime,
subcontractors and suppliers exclusively from ARC Southern. The fees for the plans and specifications
which are non-refundable are $30.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this
policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC
Southern (706 821-0405) beginning Tuesday, November 3, 2015. Bidders are cautioned that submitting a package
without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or
services, or coordination with other work that is material to the successful completion of the project. Bidders are
cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from
unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
A Mandatory Pre Bid Conference will be held on Tuesday, November 17, 2015 @ 10:00 a.m. in the
Procurement Department, 530 Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday, November
18, 2015 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond
is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100%
payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the invitation to bid including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any
other requirements designated by the Procurement Department are considered material conditions of the bid
which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such
material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta,
Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of
the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
CC William Rhinehart, Deputy Administrator
Tom Wiedmeier, Utilities Department
Deanna Davis, Utilities Department
Revised: 1/12/2015
Attachment number 2 \nPage 1 of 1
Item # 7
Attachment number 3 \nPage 1 of 2
Item # 7
Attachment number 3 \nPage 2 of 2
Item # 7
UTILITIES DEPARTMENT
TomWiedmeier, P.E.
Director
Deanna Davis, P.E.
Assistant Director
MEMO
Geri Sams, Procurement DirectorTO:
FROM:
DATE:
ST]BJECT:
Tom Wiedmeier, PE, Utilities Director{f,U1
January 2612016
Bid ltem #15-24l,West Eagle Green Meter Replacement Project
Recommendation for Award
We have reviewed the two bids recently received for construction of the referenced project' The
low bidder is Blair Construction, lnc. as indicated on the attached Bid Tabulation'
Based upon the bid tabulation, we recommend that the project be awarded to Blair Construction'
Inc. in the amount of $27,950.00.
Please contact us at your convenience should you have any questions'
Engineering Division
360 Bay Street, Suite 180 - Augusta' GA 30901
(706)3124132- Fax (706) 3124133
WWW.AUGUSTAGA.GOV
Attachment number 4 \nPage 1 of 2
Item # 7
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Attachment number 4 \nPage 2 of 2
Item # 7
BLAIR CONSTRUCTION
ATTN: PATRICK DILLARD
P. O. BOX 770
EVANS, GA 30809
BLAIR CONSTRUCTION
ATTN: PATRICK DILLARD
P. O. BOX 770
EVANS, GA 30809
BLAIR CONSTRUCTION
ATTN: PATRICK DILLARD
P. O. BOX 770
EVANS, GA 30809
QUALITY STORM WATER SOLUTIONS
ATTN THERON SAPP
P. O. BOX 1847
EVANS, GA 30809
QUALITY STORM WATER SOLUTIONS
ATTN THERON SAPP
P. O. BOX 1847
EVANS, GA 30809
QUALITY STORM WATER SOLUTIONS
ATTN THERON SAPP
P. O. BOX 1847
EVANS, GA 30809
CONTRACT MANAGEMENT INC
ATTN: BARRETT BOWDEN/JAMES
WILLIAMS
1827 KILLINGSWORTH ROAD
AUGUSTA, GA 30904
CONTRACT MANAGEMENT INC
ATTN: BARRETT BOWDEN/JAMES
WILLIAMS
1827 KILLINGSWORTH ROAD
AUGUSTA, GA 30904
CONTRACT MANAGEMENT INC
ATTN: BARRETT BOWDEN/JAMES
WILLIAMS
1827 KILLINGSWORTH ROAD
AUGUSTA, GA 30904
EAGLE UTILITY
ATTN TIM MCELROY
1350 BRANCH ROAD
BISHOP, GA 30627
EAGLE UTILITY
ATTN TIM MCELROY
1350 BRANCH ROAD
BISHOP, GA 30627
EAGLE UTILITY
ATTN TIM MCELROY
1350 BRANCH ROAD
BISHOP, GA 30627
TOM WIEDMEIER,
UTILITIES DEPARTMENT
BAY STREET
DEANNA DAVIS,
UTILITIES DEPARTMENT
BAY STREET
STANLEY AYE,
UTILITIES DEPARTMENT
BAY STREET
YVONNE GENTRY
LSBOP
BID ITEM 15-241
WEST EAGLE GREEN METER
REPLACEMENT PROJECT
FOR UTILITIES DEPARTMENT
MAILED/FAXED 3 NOV. 2015
BID ITEM 15-241
WEST EAGLE GREEN METER
REPLACEMENT PROJECT
FOR UTILITIES DEPARTMENT
BID DUE: THUR., 12/3/15 @ 3:00 P.M.
Task Order
Bid Item 15-241
pg. 1 of 1
Attachment number 5 \nPage 1 of 1
Item # 7
VENDORS
BLAIR CONSTRUCTION
4308 EVANS TO LOCKS ROAD
EVANS, GA 30809
CONTRACT MANAGEMENT INC
1827 KILLINGSWORTH ROAD
AUGUSTA, GA 30914
Attachment
"B"YES YES
E-Verify #224004 225306
SAVE Form YES YES
Bid Bond YES YES
BASE BID
TOTAL
$27,450.00 $29,425.00
Bid Alternate
Select Backfill $500.00 $1,750.00
Total $27,950.00 $31,175.00
Bid Opening
Bid Item #15-241
West Eagle Green Meter Replacement Project
for Augusta, Georgia - Utilities Department
Bid Due: Thursday, December 3, 2015 @ 3:00 p.m.
Total Number Specifications Mailed Out: 4
Total Number Specifications Download (Demandstar): N/A
Total Electronic Notifications (Demandstar): N/A
Mandatory Pre-Bid/Telephone Conference: 2
Total packages submitted: 2
Total Noncompliant: 0
Page 1 of 1
Attachment number 6 \nPage 1 of 1
Item # 7
Engineering Services Committee Meeting
4/12/2016 1:15 PM
Emergency Creek, Drainage Pipe and Level Road Repair at 1886 Lovers Lane
Department:Engineering
Presenter:Abie Ladson, Director
Caption:Approve and receive as information the Emergency Creek,
Drainage Pipe and Level Road Repair project at 1886 Lovers Lane
in the amount of $59,710.87 for Georgia Carolina Paving
Company as requested by AED.
Background:The entrance road to the Augusta level at 1886 Lovers Lane is
collapsing and the storm drain pipe that runs under the road has
separated at the joints which is causing the road to under mind and
caused flooding along with danger to the daily operation of the
industrial plants along the creek. Therefore, to minimize the
exposure of Augusta to this associated liability, it is warranted to
correct and complete this task in a timely and safe manner. The
Engineering Department did not have sufficient in-house
resources to complete the required task and had to hire Georgia
Carolina Paving Company to complete the repair on an emergency
basis.
Analysis:Work was done under an emergency situation that warranted
timely response by the Engineering Department which does not
have sufficient in-house resources to complete all the required
tasks in a timely manner and had to hire Georgia Carolina Paving
Company for assistance on an emergency basis.
Financial Impact:The cost to complete the needed drainage pipe repair is
$59,710.87. Funding is available in SPLOST VI Emergency
Construction funds to the City 328-041110-5414110/211828005-
5414110.
Alternatives:1) Approve and receive as information the Emergency Creek,
Drainage Pipe and Level Road Repair project at 1886 Lovers Lane
in the amount of $59,710.87 as requested by AED. 2) Do not
approve and identify alternative ways to meet this financial
obligation.Cover Memo
Item # 8
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
328-041110-5414110/211828005-5414110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Attachment number 1 \nPage 1 of 1
Item # 8
Attachment number 2 \nPage 1 of 1
Item # 8
Attachment number 3 \nPage 1 of 1
Item # 8
Attachment number 4 \nPage 1 of 1
Item # 8
Engineering Services Committee Meeting
4/12/2016 1:15 PM
Minutes
Department:Clerk of Commission
Presenter:
Caption:Motion to approve the minutes of the Engineering Services
Committee held on March 8, 2016.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 9
Attachment number 1 \nPage 1 of 3
Item # 9
Attachment number 1 \nPage 2 of 3
Item # 9
Attachment number 1 \nPage 3 of 3
Item # 9
Engineering Services Committee Meeting
4/12/2016 1:15 PM
On-Call Field and Laboratory Testing for Soil and Construction Materials, and Geotechnical Inspections
& Investigations # 14-140A
Department:Engineering
Presenter:Abie Ladson, Director
Caption:Approve the continued funding of the current On-Call Field and
Laboratory Testing for Soil and Construction Material, and
Geotechnical Inspections and Investigation (CMT_Geotech)
Services contract in the amount of $1,000,000. Funding is
available in Transportation Investment Act (TIA) Projects Funds
and TIA Discretionary Funds, as requested by AED.
Background:Due to the on-going TIA/SPLOST funded infrastructure
improvements projects, the increase in maintenance, and
emergency repairs to aging infrastructures within the county, a
substantial increase in workload has been placed on the
Engineering Department’s (AED) in-house engineering and
construction resources. AED has over fifteen TIA/SPLOST
funded roadway and bridge improvement projects presently under
construction or about to go into construction. AED has determined
it would be beneficial to all concerned to continue supplementing
its engineering resources with the present On-Call Service. The
assistance of outside construction services will be temporary
thereby, insuring a quality finish product.This is a practical
approach to sustain construction quality assurance & quality
control (QA/QC) during the projects construction phase.
Construction QA/QC is essential to the production of quality
roads and infrastructures. Attached is a list that shows major
projects that are currently under construction or will be under
construction in 2016.
Analysis:On November 18, 2014, the Augusta Commission approved the
On-Call Construction Material Testing And Geotechnical
Inspection & Investigation Contract to Moreland Altobelli, AMEC
Environmental & Infrastructure, Cardno ATC, and MC Squared
Inc. Additional funds allocation to this contract is needed to
maintain required level of service for construction projects
presently under construction. Cover Memo
Item # 10
Financial Impact:Funds are available in the amount of $750,000 TIA discretionary
fund, $250,000 TIA Local Delivery Projects fund.
Alternatives:1). Approve the continued funding of the current On-Call Field
and Laboratory Testing for Soil and Construction Material, and
Geotechnical Inspections & Investigation (CMT_Geotech)
Services contract in the amount of $1,000,000. Funding is
available in Transportation Investment Act (TIA) Projects Funds
and TIA Discretionary Funds. 2). Do not approve and find
alternate source to complete under construction projects and meets
TIA requirements.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
TIA Discretionary Fund 235 -$750,000 & TIA Project John C.
Calhoun $250,000
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
February 2016
Augusta Engineering Department Roadway and Bridge Improvements Projects
Construction Schedule
__________________________________________________________________________________________________
Roadway Improvements Projects Schedule Contractor
1) Mark Church Road Widening & Improvements Under Construction-Utility Relocation Reeves Construction
2) Belair Road Roadway & Drainage Improvements Under Contraction Blair Construction
3) Berckmans Road Widening & Improvements Under Construction E.R. Snell
4) Druid Park Ave Improvements Under Construction-Utility Relocation Phase1/County Forces
5) North Leg Roadway Improvements Under Construction-Utility Relocation Reeves Construction
6) John C Calhoun Repair & Drainage Improvements Under Contraction Reeves Construction
7) Riverwatch/I-20 Corridor Improvements under construction Beams Contracting
8) Windsor Spring –Phase V GDOT/under construction E.R. Snell
9) Marvin Griffin Road Widening & Improvements-Ph2 preparing bid document
10) Wrightsboro Road Improvements Under bidding process
11) Twiggs/Old Savannah Road Improvements Under bidding process
Bridge Improvements Projects Schedule Contractor
1) 15th Street Over Augusta Canal Under construction JHC Corporation
2) Broad Street over Augusta Canal Under construction JHC Corporation
3) Milledgeville Road over Rocky Creek Under construction JHC Corporation
4) 11th Street over Augusta Canal Under construction JHC Corporation
5) 7th Street over Augusta Canal Under construction JHC Corporation
6) Old Waynesboro Road over Spirit Creek Under construction ER Snell Contractor
7) Broad Street at Hawks Gully Under construction ER Snell Contractor
8) Scott’s Way over Rae’s Creek Under construction ER Snell Contractor
ITS Projects Schedule Contractor
1) Riverwatch Parkway Adaptive Signal Under construction County forces
2) RC Emergency & Transit Vehicles Preemption System Under construction County forces
3) ITS Master Plan Implementation Under construction County forces
Signal Modernization Projects Schedule Contractor
1) Walton Way –Bransford Road to Milledge Road under construction R.J. Haynie
2) Walton Way – Druid Park to Heard Ave under construction R.J. Haynie
Attachment number 1 \nPage 1 of 1
Item # 10
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorize to CPB#N/A. This request is to continue funding of the current
On-Call Field and Laboratory Testing for Soil and Construction Material, and Geotechnical
Section 2: The following revenues are anticipated to available to the Consolidated
Government to complete the project.
750,000$
250,000$
1,000,000$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Hardie Davis, Jr., Mayor
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Please do not process this CPB. Once approved by the Commission an original will be forwarded for execution. Thanks
TIA Project (John C. Calhoun)
CAPITAL PROJECT BUDGET
CPB#N/A
On-Call Field and Laboratory Testing for Soil and Construction
Materials, and Geotechnical Inspections & Investigations
(RFP 14-140A)
Funding is available in Transportation Investment Act Projects and TIA Discretionary Funds.
TIA Discretionary Funds
Inspections & Investigation (CMT Geotech) Services contract in the amount of $1,000,000.
3.14.2016
Attachment number 2 \nPage 1 of 2
Item # 10
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#N/A
On-Call Field and Laboratory Testing for Soil and Construction
CPB AMOUNT ADDITION CPB AMOUNT
SOURCE OF FUNDS CPB REQUEST
TIA Discretionary Funds ($750,000)($750,000)
TIA Project (John C. Calhoun)($250,000)($250,000)
TOTAL SOURCES:($1,000,000)($1,000,000)
USE OF FUNDS
On Call Inspections
235-041110-5414110-($1,000,000)($1,000,000)
TOTAL USES:($1,000,000)($1,000,000)
3.14.2016
Attachment number 2 \nPage 2 of 2
Item # 10
Engineering Services Committee Meeting
4/12/2016 1:15 PM
Spirit Creek Trunk Sewer Flow Monitoring
Department:Utilities
Presenter:Tom Wiedmeier
Caption:Consider proposal from McKim & Creed to perform RFP 15-189
flow monitoring analysis of the Spirit Creek Sanitary Sewer
Basin.
Background:Johnson, Laschober & Associates, PC (JLA) is currently
performing an engineering evaluation for the Spirit Creek Trunk
Sewer Rehabilitation project. Flow monitoring analysis is needed
to support this evaluation. The flow monitoring will record
current sewer flow and identify inflow and infiltration (I/I). RFP
15-189 Infiltration and Inflow Investigation Through Flow
Monitoring and Rain Gauging Services was issued to perform
flow monitoring engineering servicesand McKim and Creed was
selected. In accordance with RFP 15-189, McKim and Creed
submitted the attached proposal to perform flow monitoring in
support of the Spirit Creek Trunk Sewer Rehabilitation project.
Analysis:The Utilities Department has evaluated the McKim and Creed
proposal and has determined the proposed fee of $46,700.00 to be
reasonable based on the scope of work.
Financial Impact:Funds are available in 511043420-5212115 / 81500120-5212115
Alternatives:No alternatives are recommended.
Recommendation:We recommend approval for McKim and Creed to perform the
RFP 15-189 Spirit Creek flow monitoring for a fee of $46,700.00.
Funds are Available
in the Following
Accounts:
Funds are Available in the Following Accounts: 511043420-
5212115 / 81500120-5212115
Cover Memo
Item # 11
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
Preliminary Scoping Document
City of Augusta – Utilities Department
Spirit Creek Sanitary Sewer Open Channel Flow Monitoring
Date: February 11, 2016 (REV0)
Prepared for:
Augusta Utilities Department
360 Bay Street Suite 180, Augusta, GA 30901
Prepared by:
McKim & Creed, Inc.
431 West 24th Street
Norfolk, VA 23517
Attachment number 1 \nPage 1 of 5
Item # 11
Project Understanding
It is understood that the City of Augusta Utilities Department, AUD, desires to evaluate
the existing sanitary sewer collection/conveyance system within the Spirt Creek service
area in an effort to determine locations where excessive groundwater infiltration and
storm water inflow (I/I) exists. To determine which areas within the service area are
more prone to excessive I/I the wastewater collection system will be divided into twelve
(12) catchments and open channel flow monitors will be deployed in each catchment
area. Rainfall gauging will be performed concurrently with the flow monitoring activity
and wastewater flow volumes during wet weather periods will be compared to flow
volumes established during dry weather periods to determine which portions of the
collection system have the greatest levels of rainfall dependent I/I (RDI/).
Flow Monitoring
Flow monitoring will include installation and maintenance of twelve (12) open channel
flow meters within the Spirt Creek basin, as depicted by the attached schematic. The
Spirit Creek flow monitoring effort will provide information on sewer flows in the basin
and assist in determining critical areas requiring further field investigations to determine
the sources of RDI/I contribution.
A. Sanitary Sewer Flow Monitoring
1. Project Kick-off Meeting with AUD staff.
2. Historical Data Collection – After receiving formal notice-to-proceed
McKim & Creed staff members will obtain any legacy information that may
pertain to the flow metering effort. Information may include, but not be
limited to, previous monthly flow meter/rainfall gauging reports, collection
system maps and pumping station records, if applicable. The Project
Team shall review the existing information to provide a better
understanding of historical conditions of the wastewater
collection/conveyance system. The Project Team may also conduct
interviews and discussions with AUD staff to gain better operational
knowledge of the collection/conveyance systems and identify any known
existing problem areas.
3. Mapping Preparation – AUD’s existing GIS will be utilized to develop an
overall planimetric map that depicts the location of streets, property lines,
buildings, political boundaries, wastewater infrastructure and topography.
The prepared map will also identify the wastewater infrastructure that is
within each flow meter basin as a means to calculate apparent
groundwater infiltration, GWI, volumes based on inch-diameter-mile of
gravity piping.
Attachment number 1 \nPage 2 of 5
Item # 11
4. Flow Meter and Rainfall Gauge Installation – Twelve (12) McKim & Creed
flow meters and two (2) McKim & Creed rainfall gauges will be installed in
the Spirit Creek Sewershed. All equipment locations will be approved by
AUD prior to installation. Flow monitoring and rainfall gauging will be
performed for sixty (60) calendar days.
5. Flow Meter Maintenance – McKim & Creed staff will perform flow meter
maintenance on a weekly basis. Each site will be visited to ensure that no
conditions exist that could be detrimental to the recording and collection of
quality flow data. During each site visit flow depth and velocity calibrations
will be performed to ensure accurate readings are being obtained. Each
flow meter/rainfall gauge will be programmed to record instantaneous
measurements during fifteen (15) minute intervals and will also be
checked twice daily remotely using McKim & Creed’s Telog Enterprise
system. Any inconsistent data will warrant an additional site visit from the
maintenance crew.
6. Flow Meter Data Retrieval – The data from McKim & Creed’s flow meters
and rainfall gauging equipment will be transferred daily to McKim &
Creed’s Telog Enterprise server and AUD will be able to access and
download the data through the Telog Enterprise web browser. While AUD
will not be able to change any of the operational characteristics of the
equipment, AUD will be able to monitor the flow parameters at every site
and visualize the effects of wet weather events prior to receiving monthly
flow monitoring summary reports from McKim & Creed.
7. Flow Data Analysis – The following identifies the analysis that will be
performed for each of the twelve (12) flow monitoring sites on a monthly
basis.
Data Analysis and Reporting
Monthly reports shall contain charts, tables, hydrographs and figures demonstrating at
a minimum, the following quantities and calculations:
ADF, Average Daily Flow
ABF, Average Base Flow, established during periods of dry weather.
ASF, Average Daily Sanitary Sewer Flow, determined by calculation
ASF = ABF - GWI
GWI, Non-Rainfall Groundwater Infiltration, estimated by analysis of early
morning flows when the sanitary sewer contribution is very low. GWI will be
calculated as 90 percent of the lowest recorded flow value after all upstream
contributing flow has been subtracted.
MSF, Minimum Sanitary Flow, by calculation, MSF = 0.12*ASF.
MBF, Minimum Base Flow, by calculation, MBF = MSF + GWI.
Ratio of MBF/ABF.
Ratio of GWI/ABF.
Rainfall Amount and Intensity.
Attachment number 1 \nPage 3 of 5
Item # 11
Rainfall Dependent Infiltration/Inflow, (RDI/I), directly resulting from rainfall.
RDI/I = Total Flow Volume – ABF
Peak RDI/I, maximum difference between the ABF and Total Flow hydrographs.
PHF, Peak Hour Flow
Peaking Factor = PHF/ADF
Peak 15-minute Flow Depth
Peak 15-minute Flow Velocity
Peak 15-minute Flow Volume
Current Full Pipe Capacity
Total Monthly Flow
Ratio of GWI/Inch-Diameter Miles of Upstream Contributing Sewer Mains for
each meter basin.
The monthly flow/rain data will also be supplemented with hydrographs for
each site that depict 24-hour dry weather flow, as well as, 24-hour flow
rates recorded during wet weather events. The hydrographs will also
include depiction of the magnitude and duration of each rainfall event. In
an effort to isolate the impact RDI/I in each particular flow meter basin,
upstream dry and wet weather flow volumes will be subtracted from the
total volume measured at the metering point.
8. Technical Memorandum - Upon review and acceptance of the monthly
reports McKim & Creed will prepare a Technical Memorandum, TM,
describing the results of the flow monitoring/rainfall gauging effort. The TM
will identify the same information provided in the monthly reports, as well
as, summarizing the projected groundwater infiltration levels and the
experienced RDI/I in each flow meter basin. Each flow meter basin will
also be ranked on groundwater infiltration and RDI/I susceptibility, based
on both pure volume and volume per gallons/inch diameter mile of piping.
The basins with the highest RDI/I contribution will be recommended for
additional evaluation. Additional evaluation may include night flow
isolation, to determine groundwater infiltration sources, and smoke testing
to identify RDI/I sources. McKim & Creed will provide the TM in draft form
for AUD review and conduct a follow up review meeting to discuss
findings, comments, and recommended additional field services.
Fee Schedule
For the services outlined above, the McKim & Creed shall be compensated for the
services as follows:
Attachment number 1 \nPage 4 of 5
Item # 11
Attachment number 1 \nPage 5 of 5
Item # 11
Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX,Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community
Spirit Creek Trunk Sewer RehabilitationProject Map
Augusta Utilites Department360 Bay Street, Suite 180Augusta, GA 30901
Peach Orchard Rd
Deans Bridge Rd
Windsor Spring Rd
Tobacco Rd
Old Waynesboro Rd
Mike Padgett Hwy
Legend
SPIRIT CREEK SEWER BASIN
Attachment number 2 \nPage 1 of 1
Item # 11
CA
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JOHNSON, LASCHOBER & ASSOCIATES, P.C.
1296 BROAD STREET AUGUSTA, GEORGIA 30901
TEL (706) 724-5756 FAX (706) 724-3955
K:\30421501\Civil\JLA-SCHEMATIC.dwg Plotted:2/3/2016 3:29 PM By:Justin Purucker
Architects
Engineers
Landscape Architects
Since 1980
3042.1501
1 2 3
A
B
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D
A
B
C
D
1 2 3 4
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GRAPHIC SCALE
1"=2000'
2000'1000'500'2000'
LEGEND:
RAILROAD CENTERLINE
SANITARY SEWER COLLECTOR
SANITARY SEWER TRUNK LINE
LANDMARK MANHOLE
ROADWAY CENTERLINE
PRE-INTERCEPTOR TRUNK LINE
ON SPIRIT CREEK INTERCEPTOR
ON RELATED TRUNK OR COLLECTOR
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Request for Proposal
Request for Proposals will be received at this office until Friday, June 26, 2015 @ 11:00 a.m. for furnishing:
RFP Item #15-189 Infiltration & Inflow Investigation through Flow Monitoring & Rain Gauging
Services for Utilities Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535
Telfair Street – Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, June 12,
2015, @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 60 days after time has been called on the date of opening.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the request
for proposal including, but not limited to, the number of copies needed, the timing of the submission,
the required financial data, and any other requirements designated by the Procurement Department
are considered material conditions of the bid which are not waiveable or modifiable by the
Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places
the proponent at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
GERI A. SAMS, Procurement Director
Revised: 1/12/2015
Attachment number 4 \nPage 1 of 1
Item # 11
VENDORS Attachment
B
E-Verify
#
SAVE
Form
Fee
Proposal Original 7
Copies
MCKIM & CREED, INC.
GREG ANDERSON, PE
365 NORTHRIDGE ROAD, SUITE 200
ATLANTA GA 30350
YES 68813 YES YES YES YES
WOOLPERT
375 NORTHRIDGE ROAD,
SUITE 300
ATLANTA, GA 30350
YES 636331 YES YES YES YES
W. K. DICKSON & CO.
1450 GREENE STREET
AUGUSTA, GA 30901 YES 110665 YES YES YES YES
Proposal Opening
RFP Item #15-189
Infiltration & Inflow Investigation through
Flow Monitoring & Rain Gauging Services
for Augusta, Georgia - Utilities Department
RFP Due: Friday, June 26, 2015 @ 11:00 a.m.
Total Number Specifications Mailed Out: 6
Total Number Specifications Download (Demandstar): N/A
Total Electronic Notifications (Demandstar): N/A
Mandatory Pre-proposal/Telephone Conference Attendees: N/A
Total packages submitted: 3
Total Noncompliant: 0
Page 1 of 1
Attachment number 5 \nPage 1 of 1
Item # 11
Evaluation Criteria
PTS
MCKIM & CREED, INC.
GREG ANDERSON, PE
365 NORTHRIDGE ROAD,
SUITE 200
ATLANTA GA 30350
WOOLPERT
375 NORTHRIDGE ROAD,
SUITE 300
ATLANTA, GA 30350
W. K. DICKSON & CO.
1450 GREENE STREET
AUGUSTA, GA 30901
1 Firms experience and performance on
projects of similar size and scope in the
last five years
25 23 23 24
2. Firms Quality Control, Quality
Assurance and Project Tracking 25 23 19 22
3 Project Approach and Understanding 25 24 23 22
4 Proposals: experience, references and
availability of Key Staff
25 24 19 21
Total 100 92 83 89
Comulative Evaluation Sheet - RFP Item #15-189
Infiltration & Inflow Investigation through
Flow Monitoring & Rain Gauging Services
for Augusta, Georgia - Utilities Department
Thursday, July 9, 2015 @ 3:00 p.m.
Attachment number 6 \nPage 1 of 1
Item # 11
Attachment number 7 \nPage 1 of 3
Item # 11
Attachment number 7 \nPage 2 of 3
Item # 11
Attachment number 7 \nPage 3 of 3
Item # 11
W. K. DICKSON & CO.
ATTN: WILLIAMS “TREY” WINGATE
1450 GREENE STREET
AUGUSTA, GA 30901
CH2MHILL
ATTN: BETSY MASSIE
1000 ABERNATHY ROAD
ATLANTA, GA 30328
WOOLPERT
ATTN: ERIC MCDONALD
375 NORTHRIDGE RD, #100
ATLANTA, GA 30350
ATTN: MIKE OSBORNE
ATTN: MCKIM & CREED
8020 TOWER POINT DRIVE
CHARLOTTE, NC 28227
MWH
ATTN: DEBRA JAMES
230 PEACHTREE ST., S470
ATLANTA, GA RETURNED MAIL
Updated Address Listed Below
STEVEN BEHREND
UTILITIES DEPARTMENT
BAY STREET
TOM WIEDMEIER
UTILITIES DEPARTMENT
BAY STREET
DEANNA DAVIS
UTILITIES DEPARTMENT
BAY STREET
YVONNE GENTRY
LSBOP
RFP 15-189 Infiltration & Inflow
Investigation through Flow Monitoring &
Rain Gauging Services
Mailed: June 4, 2015
RFP 15-189
Infiltration & Inflow Investigation through
Flow Monitoring & Rain Gauging
Services For Utilities Department
RFP Due: Fri. 6/26/15 @ 11:00 a.m.
MWH
ATTN: DOUG EDWARDS
235 PEACHTREE STREET NE
SUITE 2200
ATLANTA, GA 30303
PAGE 1 OF 1
RFP 15-189
Attachment number 8 \nPage 1 of 1
Item # 11
Attachment number 9 \nPage 1 of 1
Item # 11
Engineering Services Committee Meeting
4/12/2016 1:15 PM
Walton Way (SR 4) Lighting Memorandum of Agreement
Department:Engineering
Presenter:Abie Ladson, Director
Caption:Approve Memorandum of Agreement (MOA) between Augusta,
Georgia and the Georgia Department of Transportation (DOT) to
replace and maintain new roadway lighting along Walton Way
(SR 4) between 13th Street and 15th Street as requested by AED.
Background:This project will replace the existing streetlight system along
Walton Way (SR 4) from 13th Street to 15th Street. Currently,
this system is beyond its useful life from a wiring, conduit, and
luminaire standpoint. The infrastructure supporting this system is
almost 40 years old and deteriorated significantly, experiences
frequent and long failures and is badly in need of replacement.
The existing wiring system is frayed in several areas, substandard
and unable to support upgraded light fixtures. The conduit for the
wiring systems is crushed and/or deteriorated in numerous
locations, thusly, we are unable to replace or upgrade the wiring
systems utilizing existing infrastructure. This project will
provide a complete upgrade and replacement of the systems that
will not only be more aesthetically pleasing and improve vehicle
and pedestrian safety along Walton Way. Project will also be
environmentally responsible in that the proposed system will
utilize Light Emission Diode (LED) technology. Currently, there
is a proposed project by the Augusta Engineering Department to
upgrade this system, but since this section of Walton Way is
designated State Route 4, Georgia DOT requires that the local
government enter into a MOA to cover future maintenance of the
lighting prior to issuance of a utility permit.
Analysis:Project will significantly improve lighting of the corridor by
replacing 32 overhead, antiquated incandescent streetlights with
18 overhead, and 30 pedestrian level lights. Approval of the MOA
is the final step for AED to obtain the necessary permit for
upgrading the lighting.
Financial Impact:AED is currently maintaining the existing lighting along this
Cover Memo
Item # 12
section of Walton Way and the difference in the annual cost of
maintaining the system will be less.
Alternatives:1. Approve MOA between Augusta, Georgia and Georgia DOT to
install and maintain new roadway lighting along Walton Way (SR
4) between 13th Street and 15th Street 2. Do not approve and
lighting project cannot proceed.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
PLEASE DO NOT PROCESS THIS DOCUMENT. ONCE APPROVED BY COMMISSION, THE
ORIGINAL DOCUMENT WILL BE FORWARDED FOR EXECUTION. PLEASE CONTACT AED,
EXT 5070 FOR ADDITIONAL INFORMATION.
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