HomeMy WebLinkAbout2015-10-27-Meeting Agenda
Engineering Services Committee
Meeting
Commission Chamber- 10/27/2015- 1:10 PM
ENGINEERING SERVICES
1. Consider a petition Mr. Douglas Jackson on behalf of residents
of Shiloh subdivision, Lucie Street requesting the installation
of speed bumps.
Attachments
2. Motion to authorize condemnation to acquire title of a portion
of property for right of way Parcel 052-0-049-00-0) 3802
Belair Road.
Attachments
3. Motion to authorize condemnation to acquire title of a portion
of property for right of way ( Parcel 059-3-407-00-0) 1567
M.L. King Jr. Blvd.
Attachments
4. Motion to authorize condemnation to acquire title of a portion
of property for permanent easement (Parcel 069-3-079-00-0)
3420 Milledgeville Road.
Attachments
5. Motion to authorize condemnation to acquire title of a portion
of property for right of way ( Parcel 059-4-092-00-0) 1526
Twiggs Street.
Attachments
6. Motion to authorize condemnation to acquire title of a portion
of property for right of way, permanent easement, and
temporary driveway easement (Parcel 069-3-001-00-0) 3378
Milledgeville Road.
Attachments
7. Motion to authorize condemnation to acquire title of a portion
of property for right of way and temporary construction
easement (Parcel 024-4-079-00-0) 702 Aumond Road.
Attachments
8. Motion to authorize condemnation to acquire title of a portion
of property for right of way and temporary construction
easement (Parcel 024-4-038-00-0) 705 Aumond Road.
Attachments
9. Motion to authorize condemnation to acquire title of a portion
of property for right of way ( Parcel 053-0-018-00-0) 3629
Belair Road.
Attachments
10. Motion to authorize condemnation to acquire title of a portion
of property for right of way ( Parcel 059-2-559-00-0) 913
Wrightsboro Road.
Attachments
11. Motion to authorize condemnation to acquire title of a portion
of property for right of way ( Parcel 059-3-406-00-0) 1546
Picquet Avenue.
Attachments
12. Consider approval of payment in the amount of $520,605.50 to
reimburse GDOT for the bid amount to relocate AUD utilities
in GDOT P.I. No. 245320 Windsor Spring Road Phase 5.
Attachments
13. Consider proposal from McKim & Creed to perform RFP 15-
189 flow monitoring analysis of the Rock Creek Sanitary
Sewer Basin.
Attachments
14. Update from the Engineering Department staff regarding the
new locations of the goats at secured ponds. (Referred from
September 29 Engineering Services Committee)
Attachments
15. Accept Economic Development Subcommittee
recommendation for enhancements to James Brown Plaza
Attachments
16. Consider approval of five year lease to upgrade Utilities
Department GPS Equipment in the amount of $119,879.40.
Attachments
17. Motion to approve the minutes of the Engineering Services
Committee held on October 13, 2015.
Attachments
18. Motion to authorize condemnation to acquire title of a portion
of property for permanent easement (Parcel 069-3-079-00-0)
3420 Milledgeville Road.
Attachments
19. Motion to consider the appeal from Margie Stokes of the
denial of the petition from residents for the creation of a
streetlight district along Peach Orchard Pass. (Requested by
Commissioner Ben Hasan)
Attachments
www.augustaga.gov
20. Recommendation to award Bid Item #15-192 Fiber Optic
Supplies.
Attachments
21. Consider Awarding Bid #15-210 to Quality Stormwater
Solutions in the amount of $53,978.00.
Attachments
Engineering Services Committee Meeting
10/27/2015 1:10 PM
Speed Bumps
Department:
Caption:Consider a petition Mr. Douglas Jackson on behalf of residents of
Shiloh subdivision, Lucie Street requesting the installation of
speed bumps.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
3428Lucie Street
Augusta, Georgia 30906
September 24,2A15
Commissioner William Locket
Municipal Building
503 Greene Street
Augusta, GA 30901
Commissioner Locket:
We, the residents of Richmond County, the Shiloh sub-division, Lucie Street, respectfully submit
this petition of signatures to your attention and ask the Commission to consider placing speed
bumpers on our street.
This request is being made based on the fact that cars and trucks routinely speed up and down the
street which can cause a child, a senior citizen, or any person harm or injury if hit by these
speeding vehicles. Hopefully by placing these speed bumpers on our street and by being
proactive ratherthan reactive, we may decrease the probability of someone being injured.
Attached is an enumerated list of signatures from residents who reside on Lucie Street who
support having speed bumps placed on our street. Your support regarding this matter of concern
is appreciated in advance.
L---
/ol-aq6- / 7/D
Attachment number 1 \nPage 1 of 4
Item # 1
Shiloh Sub-Division
Augusta, Georgia 30906
Iuly 21,2015
Commissioners
530 Greene Stred
Augusta, Georgia 30901
Commissioners:
We, the signers and petitioners, who reside in the Shilo sub-division located in south Augusta,
respectfully request that speed bumpers be placed in our neighborhood due to the excessive
speed of motorists observed on a daily basis.
Attachment number 1 \nPage 2 of 4
Item # 1
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Attachment number 1 \nPage 3 of 4
Item # 1
Shilo-Sub-Divion
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Attachment number 1 \nPage 4 of 4
Item # 1
Engineering Services Committee Meeting
10/27/2015 1:10 PM
Acquisition of a Portion of Property for right of way to Richmond County, Georgia from John T. Carter
(3802 Belair Road Parcel 052-0-049-00-0)
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way Parcel 052-0-049-00-0) 3802 Belair Road.
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
through condemnation. In order to proceed and avoid further project
delays, it is necessary to condemn a portion of subject property. The
required property consists of 364 square feet of Right-of Way. The
appraised value is $901.00. The counter offer is $1200.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS
G/L 323-041110-52.1211 J/L 201823332-52.12116
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 1
Item # 2
Engineering Services Committee Meeting
10/27/2015 1:10 PM
Acquisition of a Portion of Property for right of way to Richmond County, Georgia from Louise Tarver (1567
MLKing Jr. Blvd. Parcel 059-3-407-00-0)
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way ( Parcel 059-3-407-00-0) 1567 M.L. King
Jr. Blvd.
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
through condemnation. In order to proceed and avoid further project
delays, it is necessary to condemn a portion of subject property. The
required property consists of 0.094 acre of Right-of Way. The
appraised value is $12,200.00. The counter offer is $150,000.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS
G/L 32304110-52.12122 J/L 296823220-52.12116
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 1
Item # 3
Engineering Services Committee Meeting
10/27/2015 1:10 PM
Acquisition of permanent easement to Richmond County, Ga at 3420 Milledgeville Road
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for permanent easement (Parcel 069-3-079-00-0) 3420
Milledgeville Road.
Background:The City has been unable to reach an agreement with the property
owner and therefore seeks to acquire title through condemnation
In order to proceed and avoid further project delays, it is necessary
to condemn a portion of subject property. The required property
consists of 1,341.21 square feet of permanent easement. The
appraised value is $675.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 328-041110-5411120 J/L 212828014-5411120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Law
Finance.
Law.
Cover Memo
Item # 4
Administrator.
Law
Finance.
Law.
Administrator.
Law
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 1
Item # 4
Engineering Services Committee Meeting
10/27/2015 1:10 PM
Acquisition of Property for right of way to Richmond County, Georgia from Edgar Brown- 1526 Twiggs
Street (Parcel 059-4-092-00-0)
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion
of property for right of way ( Parcel 059-4-092-00-0) 1526 Twiggs
Street.
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
through condemnation. In order to proceed and avoid further project
delays, it is necessary to condemn a portion of subject property. The
required property consists of 0.003 acre of Right-of Way. The
appraised value is $1,100.00.
Analysis:Condemnation is necessary in order to acquire the required property
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS
G/L 3234110-52.12122 J/L 296823220-52.12116
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 1
Item # 5
Engineering Services Committee Meeting
10/27/2015 1:10 PM
Acquisition of right of way & permanent easement, and temporary driveway easement to Richmond
County, Ga from PR Odenton, LLC
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way, permanent easement, and temporary
driveway easement (Parcel 069-3-001-00-0) 3378 Milledgeville
Road.
Background:The City has been unable to reach an agreement with the property
owner and therefore seeks to acquire title through condemnation
In order to proceed and avoid further project delays, it is necessary
to condemn a portion of subject property. The required property
consists of 2,159.56 square feet of right of way, 4,440.56 square
feet of permanent easement, and 1,568.99 square feet of
temporary driveway easement. The appraised value is $4,400.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 328-041110-5411120 J/L 212828014-5411120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 6
Clerk of Commission
Cover Memo
Item # 6
Attachment number 1 \nPage 1 of 1
Item # 6
Engineering Services Committee Meeting
10/27/2015 1:10 PM
Acquisition of right of way and temporary construction easement to Richmond County, Georgia from Cherry
McPherson (702 Aumond Road).
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way and temporary construction easement
(Parcel 024-4-079-00-0) 702 Aumond Road.
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
title through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn a portion of subject
property. The required property consists of 743.01 square feet of right
of way and 1,121.42 square feet of temporary construction easement.
The appraised value is $3,925.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
G/L 328-041110-52.12122 J/L 212828014-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Attachment number 1 \nPage 1 of 1
Item # 7
Engineering Services Committee Meeting
10/27/2015 1:10 PM
Acquisition of right of way and temporary construction easement to Richmond County, Georgia from Lauren
B. Stiefvater 705 Aumond Road .
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way and temporary construction easement
(Parcel 024-4-038-00-0) 705 Aumond Road.
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
title through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn a portion of subject
property. The required property consists of 678.16 square feet of right
of way and 2,369.24 square feet of temporary construction easement.
The appraised value is $4,175.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
G/L 328-041110-52.12122 J/L 212828014-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Attachment number 1 \nPage 1 of 1
Item # 8
Engineering Services Committee Meeting
10/27/2015 1:10 PM
Acquisition of Right of Way to Richmond County, Georgia from Charles Emmert- 3629 Belair Road
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way ( Parcel 053-0-018-00-0) 3629 Belair Road.
Background: Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
through condemnation. In order to proceed and avoid further project
delays, it is necessary to condemn a portion of subject property. The
required property consists of 3,066 square feet of permanent
construction Easement and 900 square feet of temporary construction
Easement. The appraised value is $2,435.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS
G/L 323-041110-52.1211 J/L 201823332-52.12116
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
Attachment number 1 \nPage 1 of 1
Item # 9
Engineering Services Committee Meeting
10/27/2015 1:10 PM
Acquisition of right of way to Richmond County, Georgia from Harry D. Moore (913 Wrightsboro Road
Parcel 059-2-559-00-0)
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion
of property for right of way ( Parcel 059-2-559-00-0) 913
Wrightsboro Road.
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
through condemnation. In order to proceed and avoid further project
delays, it is necessary to condemn a portion of subject property. The
required property consists of 0.003 acre of Right-of Way. The
appraised value is $1600.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS
G/L 32304110-52.12122 J/L 296823220-52.12116
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
Attachment number 1 \nPage 1 of 1
Item # 10
Engineering Services Committee Meeting
10/27/2015 1:10 PM
Acquisition of right of way to Richmond County, Georgia from James Dukes(1546 Picquet Ave Parcel 059-3-
406-00-0)
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion
of property for right of way ( Parcel 059-3-406-00-0) 1546 Picquet
Avenue.
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
through condemnation. In order to proceed and avoid further project
delays, it is necessary to condemn a portion of subject property. The
required property consists of 0.17 acres or 722 feet and Remainder
0.056 acre of Right-of Way, for a total of 0.226 acre. The appraised
value is $7,100.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS
G/L 32304110-52.12122 J/L 296823220-52.12116
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
Attachment number 1 \nPage 1 of 1
Item # 11
Engineering Services Committee Meeting
10/27/2015 1:10 PM
Consider approval of payment in the amount of $520,605.50 to reimburse GDOT for the bid amount to
relocate AUD utilities in GDOT P.I. No. 245320 Windsor Spring Road Phase 5.
Department:Utilities
Caption:Consider approval of payment in the amount of $520,605.50 to
reimburse GDOT for the bid amount to relocate AUD utilities in
GDOT P.I. No. 245320 Windsor Spring Road Phase 5.
Background:Georgia Department of Transportation (GDOT) Windsor Spring
Road Phase 5 (P.I. No. 245320) project widens C.R. 65/Windsor
Spring Road from SR 88 to Willis Foreman Road. Augusta
agreed to a Memorandum of Understanding (MOU) and Contract
Item Agreement (CIA) with GDOT concerning the costs of
relocating AUD water mains. Per the attached correspondence,
GDOT has requested reimbursement from Augusta for the actual
bid cost in the amount of $520,605.50. Purchase Order No.
P244657 funds both Windsor Spring Road Phase 4 (P.I. No.
250610) and Windsor Spring Road Phase 5 (P.I. No. 245320).
Per the attached summary, the remaining purchase order amount
after the Phase 4 payment to GDOT is $160,913.56. Thus, the
purchase order would need to increase by $359,691.94 to fund the
Phase 5 project.
Analysis:Augusta Utilities Department reviewed the utility relocation
portion of the bid tabulation has found it acceptable. Therefore,
we request approval of the payment in the amount of $520,605.50
to GDOT for AUD utility relocation in Windsor Spring Road
Phase 5.
Financial Impact:Additional funding in the amount of $359,691.94, available in the
2012 Bond Fund.
Alternatives:No alternatives are recommended.
Recommendation:Approve reimbursement payment to GDOT in the amount of
$520,605.50. Approve additional funding in the amount of
$359,691.94.Cover Memo
Item # 12
Funds are Available
in the Following
Accounts:
512043410-5425110 / 80210208-5425110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
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10/9/2015
Augusta Commission approval on 5/6/14 for:
GDOT P.I. No. 250610 Windsor Spring Road Phase 4 Contract Item
Agreement (CIA) Non‐binding Pre‐bid Estimate $1,377,845.00
GDOT P.I. No. 245320 Windsor Spring Road Phase 5 Contract Item
Agreement (CIA) Non‐binding Pre‐bid Estimate $595,943.56
Purchase Order No. 244657 Amount $1,973,788.56
Augusta Commission approval on 11/4/14 for:
Payment for GDOT Reimbursement for GDOT P.I. No. 250610 Windsor
Spring Road Phase 4 CIA Actual Bid Amount $1,812,875.00
Remaining Purchase Order No. 244657 Amount $160,913.56
Submission to Engineering Committee Meeting on 10/27/15 for:
Payment request for GDOT Reimbursement for GDOT P.I. No. 245320
Windsor Spring Road Phase 5 CIA Actual Bid Amount $520,605.50
Remaining Purchase Order No. 244657 Amount ‐$359,691.94
$359,691.94
for AUD Utility Relocation for GDOT P.I. No. 250610 Windsor Spring Road Phase 4
Purchase Order Summary
RESULTS: Additional funding needed for Purchase Order No. 244657 is
and GDOT P.I. No. 245320 Windsor Spring Road Phase 5
Attachment number 4 \nPage 1 of 1
Item # 12
Engineering Services Committee Meeting
10/27/2015 1:10 PM
Consider proposal from McKim & Creed to perform RFP 15-189 flow monitoring analysis of the Rock
Creek Sanitary Sewer Basin.
Department:Utilities
Caption:Consider proposal from McKim & Creed to perform RFP 15-189
flow monitoring analysis of the Rock Creek Sanitary Sewer Basin.
Background:The Utilities Department continues to evaluate the existing
sanitary sewer collection system to determine locations of
excessive rainfall-derived inflow and infiltration (RD
I/I). Reducing RD I/I entering the system improves the available
sewer pipe transmission capacity as well as reduces the flow to the
treatment plant. To perform these engineering services, RFP 15-
189 Infiltration and Inflow Investigation Through Flow
Monitoring and Rain Gauging Services was issued, and McKim
and Creed was selected. Previous RD I/I studies have identified
significant RD I/I flow from the Rock Creek sanitary sewer
basin. In accordance with RFP 15-189, McKim and Creed
submitted the attached proposal to perform flow monitoring of the
Rock Creek basin.
Analysis:The Utilities Department has evaluated the McKim and Creed
proposal and has determined the proposed fee of $32,750.00 to be
reasonable based on the scope of work.
Financial Impact:Funds are available in 512043420-5212115 / 80413008-5212115.
Alternatives:No alternatives are recommended.
Recommendation:We recommend approval for McKim and Creed to perform the
RFP 15-189 Rock Creek flow monitoring analysis for a fee of
$32,750.00.
Funds are Available
in the Following
Accounts:
Funds are Available in the Following Accounts: 512043420-
5212115 / 80413008-5212115
Cover Memo
Item # 13
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 13
Preliminary Scoping Document
City of Augusta – Utilities Department
Rock Creek Sanitary Sewer Open Channel Flow Monitoring
Date: October 5, 2015 (REV4)
Prepared for:
Augusta Utilities Department
360 Bay Street Suite 180, Augusta, GA 30901
Prepared by:
McKim & Creed, Inc.
431 West 24th Street
Norfolk, VA 23517
Attachment number 1 \nPage 1 of 6
Item # 13
Project Understanding
It is understood that the City of Augusta Utilities Department, AUD, desires to evaluate
the existing sanitary sewer collection/conveyance system within the Rock Creek
service area in an effort to determine locations where excessive groundwater infiltration
and storm water inflow, I/I, exists. The Rock Creek service area includes
approximately 267,100 linear feet of gravity sewers ranging in size from 8” to 24”. To
determine which areas within the service area are more prone to excessive I/I the
wastewater collection system will be divided into multiple catchments and open
channel flow monitors will be deployed in each catchment area. Rainfall gauging will be
performed concurrently with the flow monitoring activity and wastewater flow volumes
during wet weather periods will be compared to flow volumes established during dry
weather periods to determine which portions of the collection system have the greatest
levels of rainfall dependent I/I, RDI/I.
Flow Monitoring
Flow monitoring will include installation and maintenance of eight (8) open channel flow
meters within the Rock Creek basin, as depicted by the attached map. The Rock Creek
flow monitoring effort will provide information on sewer flows in the basin and assist in
determining critical areas requiring further field investigations to determine the sources
of RDI/I contribution.
A. Sanitary Sewer Flow Monitoring
1. Project Kick-off Meeting with AUD staff.
2. Historical Data Collection – After receiving formal notice-to-proceed
McKim & Creed staff members will obtain any legacy information that may
pertain to the flow metering effort. Information may include, but not be
limited to, previous monthly flow meter/rainfall gauging reports, collection
system maps and pumping station records, if applicable. The Project
Team shall review the existing information to provide a better
understanding of historical conditions of the wastewater
collection/conveyance system. The Project Team may also conduct
interviews and discussions with AUD staff to gain better operational
knowledge of the collection/conveyance systems and identify any known
existing problem areas.
3. Mapping Preparation – AUD’s existing GIS will be utilized to develop an
overall planimetric map that depicts the location of streets, property lines,
buildings, political boundaries, wastewater infrastructure and topography.
The prepared map will also identify the wastewater infrastructure that is
within each flow meter basin as a means to calculate apparent
groundwater infiltration, GWI, volumes based on inch-diameter-mile of
gravity piping.
Attachment number 1 \nPage 2 of 6
Item # 13
4. Flow Meter and Rainfall Gauge Installation – Eight (8) McKim & Creed
flow meters and two (2) AUD rainfall gauges will be installed in the Rock
Creek Sewershed. All equipment locations will be approved by AUD prior
to installation. Flow monitoring and rainfall gauging will be performed for
sixty (60) calendar days.
5. Flow Meter Maintenance – McKim & Creed staff will perform flow meter
maintenance on a weekly basis. Each site will be visited to ensure that no
conditions exist that could be detrimental to the recording and collection of
quality flow data. During each site visit flow depth and velocity calibrations
will be performed to ensure accurate readings are being obtained. Each
flow meter/rainfall gauge will be programmed to record instantaneous
measurements during fifteen (15) minute intervals and will also be
checked twice daily remotely using McKim & Creed’s Telog Enterprise
system. Any inconsistent data will warrant an additional site visit from the
maintenance crew.
6. Flow Meter Data Retrieval – The data from McKim & Creed’s flow meters
and AUD’s rainfall gauging equipment will be transferred daily to McKim &
Creed’s Telog Enterprise server and AUD will be able to access and
download the data through the Telog Enterprise web browser. While AUD
will not be able to change any of the operational characteristics of the
equipment, AUD will be able to monitor the flow parameters at every site
and visualize the effects of wet weather events prior to receiving monthly
flow monitoring summary reports from McKim & Creed.
7. Flow Data Analysis – The following identifies the analysis that will be
performed for each of the 8 flow monitoring sites on a monthly basis.
Data Analysis and Reporting
Monthly reports shall contain charts, tables, hydrographs and figures demonstrating at
a minimum, the following quantities and calculations:
ADF, Average Daily Flow
ABF, Average Base Flow, established during periods of dry weather.
ASF, Average Daily Sanitary Sewer Flow, determined by calculation
ASF = ABF - GWI
GWI, Non-Rainfall Groundwater Infiltration, estimated by analysis of early
morning flows when the sanitary sewer contribution is very low. GWI will be
calculated as 90 percent of the lowest recorded flow value after all upstream
contributing flow has been subtracted.
MSF, Minimum Sanitary Flow, by calculation, MSF = 0.12*ASF.
MBF, Minimum Base Flow, by calculation, MBF = MSF + GWI.
Ratio of MBF/ABF.
Ratio of GWI/ABF.
Rainfall Amount and Intensity.
Attachment number 1 \nPage 3 of 6
Item # 13
Rainfall Dependent Infiltration/Inflow, (RDI/I), directly resulting from rainfall.
RDI/I = Total Flow Volume – ABF
Peak RDI/I, maximum difference between the ABF and Total Flow hydrographs.
PHF, Peak Hour Flow
Peaking Factor = PHF/ADF
Peak 15-minute Flow Depth
Peak 15-minute Flow Velocity
Peak 15-minute Flow Volume
Current Full Pipe Capacity
Total Monthly Flow
Ratio of GWI/Inch-Diameter Miles of Upstream Contributing Sewer Mains for
each meter basin.
The McKim & Creed monthly flow monitoring reports, will be submitted
and presented to AUD, and will include all of the data conditions
presented above. Included in the monthly report will be raw 15 minute flow
data, edited 15 minute flow data, (changes highlighted in yellow), and raw
15 minute rainfall data. In an effort to compress the abundance of 15
minute data, daily minimum, average and peak 24-hour flow rates as well
as daily rainfall will be presented separately.
The monthly flow/rain data will also be supplemented with hydrographs for
each site that depict 24-hour dry weather flow, as well as, 24-hour flow
rates recorded during wet weather events. The hydrographs will also
include depiction of the magnitude and duration of each rainfall event. In
an effort to isolate the impact RDI/I in each particular flow meter basin,
upstream dry and wet weather flow volumes will be subtracted from the
total volume measured at the metering point.
8. Technical Memorandum - Upon review and acceptance of all monthly
reports McKim & Creed will prepare a Technical Memorandum, TM,
describing the results of the flow monitoring/rainfall gauging effort. The TM
will identify the same information provided in the monthly reports, as well
as, summarizing the projected groundwater infiltration levels and the
experienced RDI/I in each flow meter basin. Each flow meter basin will
also be ranked on groundwater infiltration and RDI/I susceptibility, based
on both pure volume and volume per gallons/inch diameter mile of piping.
The basins with the highest RDI/I contribution will be recommended for
additional evaluation. Additional evaluation may include night flow
isolation, to determine groundwater infiltration sources, and smoke testing
to identify RDI/I sources. McKim & Creed will provide the TM in draft form
for AUD review and conduct a follow up review meeting to discuss
findings, comments, additional field services and permanent flow meter
recommendations.
Attachment number 1 \nPage 4 of 6
Item # 13
Fee Schedule
For the services outlined above, the McKim & Creed shall be compensated for the
services as follows:
Attachment number 1 \nPage 5 of 6
Item # 13
Attachment number 1 \nPage 6 of 6
Item # 13
Attachment number 2 \nPage 1 of 1
Item # 13
UTILITIES DEPARTMENT
Tom Wiedmeier, P.E.
Director
MEMORANDUM
Deanna Davis, P.E.
Assistant Director
DATE:
TO:
FROM:
Septernber 9,2015
Geri A. Sams, Procurement Director
Tom Wiedmeier, P.8., Utilities Director
SUBJECT: RFP 15-189 Infiltration & Inflow Investigation, Flow Monitoring and Rain
Gauging Services
I concur with the Selection Board's evaluation and recommendation that McKim and Creed, Inc.
perform the RFP 15-189Infiltration & Inflow Investigation, Flow Monitoring and Rain Gauging
Services. AUD requests to enter into contract negotiations to clariff the terms of the proposal.
Upon completion of the negotiation and Procurement's receipt of the required consultant's
documents, AUD will submit a Muni-Agenda Item for Commission approval.
'fl1:F H'i{ti d3$ G'[.'
Augusta Utilities Department
360 Bay Street, Suite 180 - Augusta, GA 30901
(706) 3124132 -Fax (706) 312-4133
WWW.AUGUSTAGA.GOV
Attachment number 3 \nPage 1 of 2
Item # 13
Comulative Evaluation Sheet _ RFp ttem f15-lg9
lnfiltration & lnflow lnvestigation through
Flow Monitoring & Rain Gauging Services
for Augusta, Georgia - Utilities Department
Thursday, July 9,ZOI;S @ 3:00 p.m.
MCKIM & CREED, INC.
GREG ANDERSON, PE
365 NORTHRIDGE ROAD,
sulTE 200
ATLANTA GA 303flI
WOOLPERT
375 NORTHRIDGE ROAD,
sulTE 300
ATLANTA, GA 30350
w. K. DTCKSON & co.
1450 GREENE STREET
AUGUSTA!GA 3O9OI
Firms experience and performance onects of similar size and scope in thefive years
Firms Quality Control, euatity
Proiect Approach and Understanding
Proposats: experience, refu rences and
,rTT:e? Hd 1}T d3S ST,
-
Attachment number 3 \nPage 2 of 2
Item # 13
W. K. DICKSON & CO.
ATTN: WILLIAMS “TREY” WINGATE
1450 GREENE STREET
AUGUSTA, GA 30901
CH2MHILL
ATTN: BETSY MASSIE
1000 ABERNATHY ROAD
ATLANTA, GA 30328
WOOLPERT
ATTN: ERIC MCDONALD
375 NORTHRIDGE RD, #100
ATLANTA, GA 30350
ATTN: MIKE OSBORNE
ATTN: MCKIM & CREED
8020 TOWER POINT DRIVE
CHARLOTTE, NC 28227
MWH
ATTN: DEBRA JAMES
230 PEACHTREE ST., S470
ATLANTA, GA RETURNED MAIL
Updated Address Listed Below
STEVEN BEHREND
UTILITIES DEPARTMENT
BAY STREET
TOM WIEDMEIER
UTILITIES DEPARTMENT
BAY STREET
DEANNA DAVIS
UTILITIES DEPARTMENT
BAY STREET
YVONNE GENTRY
LSBOP
RFP 15-189 Infiltration & Inflow
Investigation through Flow Monitoring &
Rain Gauging Services
Mailed: June 4, 2015
RFP 15-189
Infiltration & Inflow Investigation through
Flow Monitoring & Rain Gauging
Services For Utilities Department
RFP Due: Fri. 6/26/15 @ 11:00 a.m.
MWH
ATTN: DOUG EDWARDS
235 PEACHTREE STREET NE
SUITE 2200
ATLANTA, GA 30303
PAGE 1 OF 1
RFP 15-189
Attachment number 4 \nPage 1 of 1
Item # 13
Request for Proposal
Request for Proposals will be received at this office until Friday, June 26, 2015 @ 11:00 a.m. for furnishing:
RFP Item #15-189 Infiltration & Inflow Investigation through Flow Monitoring & Rain Gauging
Services for Utilities Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535
Telfair Street – Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, June 12,
2015, @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 60 days after time has been called on the date of opening.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the request
for proposal including, but not limited to, the number of copies needed, the timing of the submission,
the required financial data, and any other requirements designated by the Procurement Department
are considered material conditions of the bid which are not waiveable or modifiable by the
Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places
the proponent at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
GERI A. SAMS, Procurement Director
Revised: 1/12/2015
Attachment number 5 \nPage 1 of 1
Item # 13
VENDORS Attachment
B
E-Verify
#
SAVE
Form
Fee
Proposal Original 7
Copies
MCKIM & CREED, INC.
GREG ANDERSON, PE
365 NORTHRIDGE ROAD, SUITE 200
ATLANTA GA 30350
YES 68813 YES YES YES YES
WOOLPERT
375 NORTHRIDGE ROAD,
SUITE 300
ATLANTA, GA 30350
YES 636331 YES YES YES YES
W. K. DICKSON & CO.
1450 GREENE STREET
AUGUSTA, GA 30901 YES 110665 YES YES YES YES
Proposal Opening
RFP Item #15-189
Infiltration & Inflow Investigation through
Flow Monitoring & Rain Gauging Services
for Augusta, Georgia - Utilities Department
RFP Due: Friday, June 26, 2015 @ 11:00 a.m.
Total Number Specifications Mailed Out: 6
Total Number Specifications Download (Demandstar): N/A
Total Electronic Notifications (Demandstar): N/A
Mandatory Pre-proposal/Telephone Conference Attendees: N/A
Total packages submitted: 3
Total Noncompliant: 0
Page 1 of 1
Attachment number 6 \nPage 1 of 1
Item # 13
Request for Proposal
Request for Proposals will be received at this office until Friday, June 26, 2015 @ 11:00 a.m. for furnishing:
RFP Item #15-189 Infiltration & Inflow Investigation through Flow Monitoring & Rain Gauging
Services for Utilities Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535
Telfair Street – Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, June 12,
2015, @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 60 days after time has been called on the date of opening.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the request
for proposal including, but not limited to, the number of copies needed, the timing of the submission,
the required financial data, and any other requirements designated by the Procurement Department
are considered material conditions of the bid which are not waiveable or modifiable by the
Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places
the proponent at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
GERI A. SAMS, Procurement Director
Revised: 1/12/2015
Attachment number 7 \nPage 1 of 1
Item # 13
Evaluation Criteria
PTS
MCKIM & CREED, INC.
GREG ANDERSON, PE
365 NORTHRIDGE ROAD,
SUITE 200
ATLANTA GA 30350
WOOLPERT
375 NORTHRIDGE ROAD,
SUITE 300
ATLANTA, GA 30350
W. K. DICKSON & CO.
1450 GREENE STREET
AUGUSTA, GA 30901
1 Firms experience and performance on
projects of similar size and scope in the
last five years
25 23 23 24
2. Firms Quality Control, Quality
Assurance and Project Tracking 25 23 19 22
3 Project Approach and Understanding 25 24 23 22
4 Proposals: experience, references and
availability of Key Staff
25 24 19 21
Total 100 92 83 89
Comulative Evaluation Sheet - RFP Item #15-189
Infiltration & Inflow Investigation through
Flow Monitoring & Rain Gauging Services
for Augusta, Georgia - Utilities Department
Thursday, July 9, 2015 @ 3:00 p.m.
Attachment number 8 \nPage 1 of 1
Item # 13
Engineering Services Committee Meeting
10/27/2015 1:10 PM
Goat Program
Department:Clerk of Commission
Caption:Update from the Engineering Department staff regarding the new
locations of the goats at secured ponds. (Referred from September
29 Engineering Services Committee)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 14
Engineering Services Committee Meeting
10/27/2015 1:10 PM
James Brown Plaza enhancements
Department:Engineering
Caption:Accept Economic Development Subcommittee recommendation
for enhancements to James Brown Plaza
Background:The Economic Development Subcommittee has been discussing
improvements to the landscaping, lighting and hardscape features
at the James Brown plaza downtown.
Analysis:The Cooper Carry engineering firm has prepared preliminary
plans and recommendations for landscaping, lighting and
hardscape features, and proposed exhibits that highlight important
information related to James Brown’s legacy. The Subcommittee
is recommending these improvements be authorized by the
Augusta Commission, for implementation by the Engineering
Department within existing public rights-of-way.
Financial Impact:Engineering is preparing cost estimates for these improvements.
Alternatives:Defer changes to existing landscape, lighting and hardscape
features at the plaza.
Recommendation:Accept the Economic Development Subcommittee
recommendation for enhancements to James Brown plaza and
authorize the Engineering department to proceed with installation
once we have firm cost estimates and an identified funding source.
Funds are Available
in the Following
Accounts:
To be determined.
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 15
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 15
Engineering Services Committee Meeting
10/27/2015 1:10 PM
Leasing Contract to upgrade Utilities Department GPS Equipment
Department:Utilities
Caption:Consider approval of five year lease to upgrade Utilities
Department GPS Equipment in the amount of $119,879.40.
Background:The Augusta Utilities Department currently owns one Trimble
survey grade GPS unit. This single unit serves the needs of the
AUD Engineering Department to support Utilities Engineering
design functions for Augusta-Richmond County and our Fort
Gordon Operations as well as our GIS / water and wastewater
infrastructure asset management programs. This survey grade unit
provides three dimensional centimeter accuracy. AUD currently
owns and operates seven "mapping grade" units to support our
GIS functions, Engineering functions and Fort Gordon
Operations. However, these seven units only provide 3 meter
accuracy and two dimensional coordinate capabilities.
Analysis:With only one survey grade unit to support our operations across
the County and at Fort Gordon, AUD is limited in the accuracy of
the data we can obtain from our current mapping grade GPS units.
In order to gain greater accuracy for our engineering and mapping
requirements, AUD is proposing to upgrade and replace our seven
GPS mapping grade units to survey grade GPS units capable of
three dimensional centimeter accuracy. In addition we would like
to add two additional survey grade units and dedicate their use to
serve Fort Gordon. The cost of the two units for Fort Gordon
would be reimbursable via our contract with the Federal
Government. AUD has used Trimble GPS units for over 10 years.
In order to maintain standardization of equipment and avoid
additional training costs, we are recommending and requesting to
lease the new nine Trimble survey grade GPS units in the attached
quote from Navigation Electronics, Inc. (NEI). NEI is the sole
authorized dealer for Trimble Mapping /GIS Solutions for the
state of Georgia. The attached lease contract is for 5 years. The 60
month lease provides all warranty, software upgrades and software
licensing for the survey grade GPS units. At the conclusion of the
lease contract, AUD has the option to purchase each unit for
$1.00.Cover Memo
Item # 16
Financial Impact:Monthly lease cost is $1,998.29; total for five year contract is
$119,897.40.
Alternatives:The Commission could elect to not approve this lease.
Recommendation:We recommend approval of a 60 month lease contract with NEI.
Funds are Available
in the Following
Accounts:
Funds are available in 506043110-5224219
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 16
Attachment number 1 \nPage 1 of 5
Item # 16
Attachment number 1 \nPage 2 of 5
Item # 16
Attachment number 1 \nPage 3 of 5
Item # 16
Attachment number 1 \nPage 4 of 5
Item # 16
Attachment number 1 \nPage 5 of 5
Item # 16
Attachment number 2 \nPage 1 of 1
Item # 16
Attachment number 3 \nPage 1 of 1
Item # 16
Attachment number 4 \nPage 1 of 1
Item # 16
Engineering Services Committee Meeting
10/27/2015 1:10 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Engineering Services
Committee held on October 13, 2015.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 17
Engineering Services Committee Meeting
10/27/2015 1:10 PM
Motion to authorize condemnation to acquire title of a portion of property for permanent easement (Parcel
069-3-079-00-0) 3420 Milledgeville Road.
Department:LAW
Caption:Motion to authorize condemnation to acquire title of a portion of
property for permanent easement (Parcel 069-3-079-00-0) 3420
Milledgeville Road.
Background:The City has been unable to reach an agreement with the property
owner and therefore seeks to acquire title through condemnation In
order to proceed and avoid further project delays, it is necessary to
condemn a portion of subject property. The required property
consists of 1,341.21 square feet of permanent easement. The
appraised value is $675.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
G/L 328-041110-5411120 J/L 212828014-5411120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 18
Engineering Services Committee Meeting
10/27/2015 1:10 PM
Peach Blossom Street Lights
Department:
Caption:Motion to consider the appeal from Margie Stokes of the denial of
the petition from residents for the creation of a streetlight district
along Peach Orchard Pass. (Requested by Commissioner Ben
Hasan)
Background:Peach Orchard Pass is an approximately 1800-foot residential
street located within The Orchard subdivision off of Brown Road.
Along Peach Blossom Pass, there are 41 residential lots, however,
only 19 lots have been developed since the first house was
constructed in 2008. When development of The Orchard first
commenced, the developer created and had approved a streetlight
district along the first two roads constructed within the
subdivision: Orchard Drive and Sunny Day Drive. Future plans of
expansion of the streetlight district would then occur as the
subdivision expanded through petitions from the residents of the
new streets. However, residential lots along Peach Orchard Pass
have been slow to develop with only 19 of the 41 lots being
developed since 2008. This has resulted in frustration from
residents along Peach Orchard Pass because Augusta’s Streetlight
Policy requires that owners of 50% of the street’s roadside
frontage agree, through petition, of the creation of the streetlight
district. Because the 19 developed lots along Peach Orchard Pass
only account for approximately 35% of the total frontage, even
100% support from owner’s of the occupied lots along the street
would result in the denial of the district creation.
To that end, a petition for the creation of a
streetlight district along Peach Orchard Pass that had signatures
from 15 of the 19 was received by Traffic Engineering on or about
September 30, 2015 and, for the reasons stated above, a letter of
denial was sent on October 1, 2015.
Subsequently and in accordance with Augusta’s Streetlight Policy,
a letter was received by Traffic Engineering from Margie Stokes
of 2305 Peach Blossom Pass for the purpose of appealing this
decision to the Augusta Commission.
Additionally, to allow for transparency and to allow all property
owners the ability to express their support or lack thereof, a letter
was mailed from Traffic Engineering to all property owners along
Cover Memo
Item # 19
Peach Blossom Pass informing them of the appeal and dates on
which the appeal will be heard.
Analysis:Currently, street lighting is non-existent along Peach Blossom
Pass and has been shown to be an effective measure to improve
pedestrian and vehicle safety as well as crime prevention. For
these reasons, the majority of the residents along the street are left
frustrated due to the lack of movement in the creation of a street
light district for reasons beyond their control.
Financial Impact:Street lighting districts are funded through a self-supporting fund.
Street lighting charges to individual property owners vary based
on property frontage. For the proposed street light district,
residents will be charged $0.95/foot
Alternatives:1)Approve the appeal and direct Traffic Engineering to create a
street light district for Peach Blossom Pass. 2) Do not approve.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 19
ENGINEERING DEPARTMENT
To:
From
cc:
Date:
RE:
Abie L, Ladson, P.E.
Director
Memorandum
Peach Blossom Pass Resi
Steven J. Cassell, PE,
Assistant Director - Traffic Section
Janice Allen Jackson, Administrator
Ted Rhinehart, Deputy Administrator
Wayne Brown, Deputy General Counsel
Augusta Commissioners
October 15,2015
Peach Blossom Road Sheetlight Distict Appeal
Steyen J. Cassell, PD, PTOE
Assistant Director Traffc Eneinceriaq
Dear Resident,
On Septernber 23,2015, a petition was received by the Traffic Engineering office from residents along
Peach Blossom Pass for the purpose of creating a new streetlight district. While this potition was
successful in obtaining signatures from ovvners of 15 of the 19 and 74Yo of the total frontage of the
developed lots along the street, the petition f-ailed to achieve the required 50% of the totalfrontage of alllots along the street as required by city code. 'Iherefore, this petition was denied by the Traffic
Engineering 0ffice.
To that end and in accordance with city code, an appeal was filed with the Augusta Commission througlr
the Traffic Engineering Office on October 2,2015. If successful, this appeal will result in the creation bf
a streetlight district along Peach Blossom Pass and each lot, developed or not, will be assessed an aunual
streetlight fee at $0.95/foot of frontage. Based on this rate, tle assessment of each individual lot will vary
from a high of approximately $160.00 to a low of approximately $48.00 with an average assessment of
approxirnately $84.00.
The purpose of this memorandum is to inform you that this appeal will be hoard beforo the Augusta
Englneering Services Commiffee on October 27,2015 at approximately 1:00 pm and before the
Augusta Commissiou on November3,2015 at 2:00 pm. The looation for both of these meetings will
be in the Lee Beard Commission Chambers in the Augusta-Richmond County Municipal Building located
at 535 Tellhir Street, Augusta, Georgia 30901. Each resident/property owner is strongly encouraged to
attend one or both ofthese meetings to express their support or lack ofsupport for this appoal and allow
the commission to make an informed decision in taking action upon this appeal.
In the intervening time, if you should have any questions about this appeal or the streetlight program as awhole, please foel frce to contact the Traffic Engineering office Lt (706) 82l-1.850.
Tralfic Engineering Section
50TTelfair Slreet - Augustq cA 30901
(706) 82 l -l 850 - Fax (706) 82t-1724
WWW.AUCUSTAGA.GOV
Attachment number 1 \nPage 1 of 8
Item # 19
ENGINEERING DEPARTMENT
Stcven J. C*srell, P.8., PT0EAbie L. Ladron, P.E.
Direstor Assistant Dircctor Tlaf6o Engineering
October 1,2015
Margre Stokes
2305 Peach Blossom Pass
Hephziball Georgia 308 I 5
RE: Neighborhood skeet lighting request
Ms. Stokes:
We have received the petition request from you regarding the installation of street lights on
Peaclr Blossom Pass dated Septernber 23,2015. Acmrding to our records there are 37 lots
which would be included within the proposed new steet light distict and your submiued petition
has 15 signatures in support of adding street lights. The County policy requires at least 50% of
the property owners to be in agreemelrt with adding the additional cost of steet lighting to their
annual tax bill before we can epprovo the request.
Therefore, based on the submitted petition at this time we are unable to take this forward to the
Board of Commissioner's for thsir approval.
Within the Corurty policy there is provision to appeal this disappmval direotly to the Board of
Commissioner's provided that the appeal is rec.eived within thirty (30) days after receipt of this
notice. If you should w"ish to make an appeal, please send a letter of request stating such to:
Steve Cassell, Assistaat Director
Engineering Departrrent
Building 4000
535 Telfair St
Augusta, GA 30901
If you should have any questions or need any assistance, please contact me.
""rMl
Clen Bollinfer, Traffic Engineering Manager
Tnfrc EngineednS Sectio a
535 Tclfair, BIdg 5000, Srect - August4 CA 30901
(706) Ezl - I 841 - Far. (106) EZt -1724
WWW.AUCUSTAGA.GOV
Attachment number 1 \nPage 2 of 8
Item # 19
:u6(5\ "'
lf lighting fixtures of a lYPe other than those ln the clisslfi-
catlonofstreetorroodrraylumlnalrEsaretobeusedorli.the
proposed llghtlng is to be fbi other than d.rives' parkiilg areas
or other simlrar area. lightingr" the plans and specifications
cubmittedwlllbesufficientlydetailedtoclearlyshov'lthatsuch
-*nl ilrnia bri th these standardt and ri t I nota ProPosal is in conPliancs with '
Gaugc a hazard t6, or interfere with' ihe normal use of the
public strcets, roads or highwaYs'
Anv dis the Richmond c"@ a I ight
the Riclimond CountYl 0eorgia,or I lshting system 'nay EjPPealed to
Board of Corrnisslo@ appeal is filed with the Board
"t t*.;ners wit t-
apiroval or changi':;Jli' ;' I >)
u..ffi-AsaPre.cautiona9ainstimproFer5trGetlightin9
andinordertoassurefullcontroloverst,reetli.ghting,itisrecfimended
that the Richrpnd CountY Co"'ission adopt the following resolution:
- .i
.--.-*L(\ 3E 1T REsoLvED TIIAT: No I i'ghting f lxtures w[l t be instal led'
1f)r'n '1-
operatei or maintained rerthrn the rights,:of-way of any pubilc
street,road'hlghxay'alleyorsidewalkwithlntheunlncor*
'poratedareaofRictmondCounty'Georgia'orfixedtoanY
pole, standard or other supPorting device which Is located
ithinsuchrights-of-wa1'unlesssuchfixturesconforma5
ao toa"tion, instcllation, equipment, oPeration and nainte'
nance'' to the Roadway and Strcet Lighting itandards and
Procedur:s establ ished by the Board' of Cqrrnissioners of
-'t;;:' ''o"tt''
Georgla' Fixtures iocated outside of the
-t2-
Attachment number 1 \nPage 3 of 8
Item # 19
:li':i.:r.:i:..,,,.,.:7
Upon considering these foetors
conditions, it bcccmas obvious
are out of the question.
and the constant changes of topographic
that. predetermlned strect I ight dis.tricts
tt Is reiormsnded tlat in order to Preserve the equality of every-
gners. voice ln whether or not street lights should be lnstalled.ln a
distrlct, the petitlon should be based on street':ide footaga raqer
than on a populrtlon basis.. ln grder t'o obtaln street Ilghts in any
district, the rasidents should circulate a patition throughout that dis-
trict obtaining the signatures of the pr_gp-erty gglgj!, not tenants, who
-,
-
r..r..- -tu\t/{ ouln f!.f.!y-,?gcent (50fl} or more of the street,side footage tn that dls-
tri'ct. Tha actual slze of a dlstrlct will be determlned by the-iumber
.of signatsres and area covered by the petition. Hsdever, all strset
Iight'distrlct boundaries will be decided by the Street Light Coordinator.
Eqggv,gy an{.,!itreqt Ligllltinq Jtal!|"?rds-a}d Prosedures - The fol Ia,tring
standards ond procedures should'be adopted by the Conrmission prior to the
lnitlation of the program:
.'fpte | . The responslbi'l ity for providing street I ighting for the publ ic
streets, roads, highways, sidbwalks and alleys in the unincorporated
.area of dichmond Countyr Georgia, rests wlth the Board of Cormlssioners
of Richmond County, Georgla. llq street or roadway.lighting of the'
-public strects, rbads, highways, s'ldcwalks or alleys In the unlncor-
porated arga of Richmond County, Georgla, is permltted unlesi pro-
vided for'by the Eoard of Conmissloners of Richmond County, Georgia.
.rs*'r(s) 2,thg fimerican Stendard Practlce for Roadway lighttng, as.sponsored
by the lllumlnatlqg Engineering Society and approved by the Ameriean
Standards Association, will be used as standards for installation
-t0-
Attachment number 1 \nPage 4 of 8
Item # 19
October 2,2015
Steve Cassell, Assistant Director [.,.-i-. ,. r, ' : '.. i' i".
Engineering Deparhent
Building 400053srefairst Wf -62015
Augusta, GA 30901
f, ,.....11
RE: Neighborhood steet lighting request
Mr. Cassell:
I am submitting this appeal letter in response to your recflrt disapproval of our request for street
lights on Peach Blossom Pass. Yes sr, the 15 signatures that we provided are ofthe 19 property
owners on our steet, The remainder of the lots are either empty oe$y built homes or empty lots.
We ask that you please reconsider our request. It is extremely dark in our area. This poses mnjor
safety concems such as not being able to adequately see when we entef and exit our homes. Our
children have to walk under these conditions to get to the bus stop located in the front of the
suMivision. We are very concerned that this may entice the acts of the& vandalism, vagrancy and
any otler mlavrful act. We the homeowners on Peach Blossom Pass are at a great disadvantage
without adequate lighting. Thank you in advance for all of your assistance.
Hepbzibah, Ga30815
Attachment number 1 \nPage 5 of 8
Item # 19
pq r0a
PETITION TOR INSTALLING STREET LIGHTS
RICHMOND COUNTY, GEORGIA
TO THE COMMISSION4OUNCIL
The undersigrred owncrs of p,roperty in Street Light Disric tNo, r'// -* hereby requsst the
Comnission4ourcil to contrast with the Jcffarson Elecric Compani foi ru instatlation ancl scrvicing of stred
lights on all streets ia the District. It is wderstood that the annual cost of servicing will be assessed against ttre
abufling property at thc rate of ninety-firrc cents (.95) per front foot per pr subject !o futurc furgdtublic
Scrvice Commission approved rarc adjusunents and in accordance with computatiou procedures outtined in the
Street Lightirg Pmgram general information aheet.
This pctition shows that thc owncrs of ovor fiffy percem (507o) of thc properry to be affccted hereby join in this
request.
,*, u1..3Qd *r*.5dt,,,.fu<, ,*jg-
Addtesr of
Attachment number 1 \nPage 6 of 8
Item # 19
ILIGHTS H AtE
RICHMOI{D COUNTY, GEORGIA
TOTHE COMMISSION-COUNCIL r
Thc undcnigncd owners of propcrty in Srrea LieUr lisrrig tNo. - /ff hacby request thecommissioa{ouncil tocontra& wittr tbrefrerson.Eqti; c;ffiforG6.ax#;;;;icingof srreettights on all streets in the District. lt ir uoi"*tood that the *orut-# orr"ririrg will be assessd against theabuttins propcrtyat thc retc ornircty'6[ r*r, r.ry1 p* e"" f*;*pr.ycar subject to future GcorgiaRrbricservice commission approved ot" nqirutoumt "ru io rcc"ruaoc" J*i "o*p,rt tioo procodures outlined in thcShea Lighting program gerreral informafim slc*.
ff#*'- shows that thc owrcrs of over fiftypuccfli (50%) ofthcpropcrty to be affecred lre.rebyjoin in rhis
rhi- Q)fM d,"*
-20*le_.
Addrcrs 0f Frcnt I-t.
Attachment number 1 \nPage 7 of 8
Item # 19
l/| *--e"
#
/
w
)
Attachment number 1 \nPage 8 of 8
Item # 19
Engineering Services Committee Meeting
10/27/2015 1:10 PM
Recommendation to award Bid Item #15-192 Fiber Optic Supplies.
Department:Utilities
Caption:Recommendation to award Bid Item #15-192 Fiber Optic
Supplies.
Background:With the approval of the Commission, the Utilities Department
has established a fiber installation and maintenance crew for the
purpose of interconnecting our various sites and devices while
allowing us to control outside access to the system. We have also
committed to preform fiber installation and maintenance for other
departments within the consolidated government as resources are
available. We have found that the demand for the fiber and
associated materials is very high and our ability to obtain best
pricing is limited if we purchase material on a project-by-project
basis. We prepared a specification for the materials that we use
and the Procurement Department advertised and received bids for
Fiber Optic Supplies (Bid Item #15-192).
Analysis:We received two qualified bids which meet all of our
requirements. The lowest qualified bidder is Georgia Underground
& Supply, Inc. The total cost for the requested quantities is
$697,297.56. A copy of the bid tabulation and our
recommendation memo are attached. Budgeted funds are available
in account 506043580-5424910.
Financial Impact:$697,297.56 from Budget Account 506043580-5424910
Alternatives:Purchase material on a per project basis (not recommended)
Recommendation:Award Bid Item #15-192 Fiber Optic Supplies to the low bidder,
Georgia Underground & Supplies, Inc., at a total cost of
$697,297.56.
Funds are Available
in the Following
Accounts:
506043580-5424910
Cover Memo
Item # 20
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 20
UTILITIES DEPARTMENT
Tom Wiedmeler
Director
MEMORANDUM
TO:
FROM:
DATE:
Geri Sams
Director - Procurement Department
Tom Wiedmeier, Director - Augusta Utilities Department
Date: f/"ft'/----------------
Augusta Utilities Administration
360 Eay Street * Suito I E0 - Augusta, OA 30901
(706) 3t24154 - Fax (706) 3 t24t23
WWW.AUGUSTAGA.GOV
SUBJECT:
BID RECOMMENDATTON (20 l 5)
August 19,2015
Attached is the Bid Tabulation Sheet for Bid Item #l ,Jf*rT*ric Supplies. It is our recommendation that this
bid be awarded to Georgia Underground & Supply, Inc.
We have reviewed the bids submitted by the five compliant vendors.
l. We would like to disqualifu two of the bids (Utilicom Supply and Power & Telephone Supply)
because they did not send supporting specifications for our review. Bid Page 6, Section 2.10
requires that they send a Description of Material: ...."copies of detailed factory specifications,
rating, technical data..." These vendors only listed the manufacturer or model number of the
items they bid.2. We would also like to disqualifo a third company (VOCOM International). They sent one spec
sheet titled "Optical Fiber Cable". It is not clear if this is the Specification Sheet is for ltem I or
Item 2.
3. Vocom also only bid on two items (the first two). Their "Exception Sheet" noted that they were
bidding on only the two items based on Page 6, Section 2.7 "Bids for all or Part.o' However, the
paragraph further states "Unless otherwise specified by Augusta, GA'o...we did specifu within the
bid on page 21, next to last paragraph, "Award will be made as a whole to one bidder."4. Vocom can be funher disqualified due to their specs stating that their product has a'Jelly-filled
core". Our specifications for ltem #2 indicates "96 Fiber SM Gel Free Cable".
5. The two remaining vendors, Georgia Underground & Supply and Mayer Electric Supply both
meet the specifications for all of the items within the bid.6. Georgia Underground has quoted the lowest prices for most of the items. Based on the estimated
quantities to be purchased, Georgia Underground is the lowest bid. We recommend the bid be
awarded to Georgia Underground.
Thank you!
-G^D. (J.)
Recommended by: Tom Wiedmeier, Director
CC: Steve Little, CPA, Assistant Director-Finance & Administration
Allen Saxon, Assistant Director-Facilities WaterAVastewater
Stephen Orton, Maintenance Superintendent
Ellie Hazel, Administrative Services Manager
Attachment number 1 \nPage 1 of 1
Item # 20
Invitation To Bid
Sealed bids will be received at this office until Friday, July 24, 2015 at 11:00 a.m. for furnishing:
Bid Item 15-192 Fiber Optic Supplies for Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid.
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street
– Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices
of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706-821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, July 10,
2015 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local
project. An eligible bidder who fails to submit an application for approval as a local bidder at least
thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise
meets the requirements for approval as a local bidder, will not be qualified for a bid preference on
such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms
and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director
to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle June 18, 25, July 2, 9, 2015
Metro Courier June 24, 2015
Revised: 1/8/2015
Attachment number 2 \nPage 1 of 1
Item # 20
VENDORS
VOCOM
INTERNATIONAL
TELECOMMUNICATIO
N INC
8453 MISSION DR
ROSEMEAD CA 91770
UTILICOM SUPPLY
ASSOCIATES, LLC
4400 SHACKLEFORD
RD
NORCROSS, GA
30093
GEORGIA
UNDERGROUND &
SUPPLY, INC
5158-G KENNEDY RD
FOREST PARK, GA
30297
POWER &
TELEPHONE SUPPLY
CO.
2668 YALE AVE
MEMPHIS, TN 38112
MAYER ELECTRIC
SUPPLY CO. INC
1259 AUGUSTA WEST
PARKWAY
AUGUSTA, GA 30909
GRAYBAR
2050 NANCY HANKS
DR
NORCROSS, GA
30071
Attachment "B"YES YES YES YES YES non-compliant
E-Verify #943317708
898405 421709 360365 359507 630274133
100392 140845
Addendum #1 YES YES YES YES YES YES
Addendum #2 YES YES YES YES YES non-compliant
SAVE Form YES yes YES YES YES non-compliant
Air Blown Fiber
150,000 Ft
$0.502 $0.69 $0.54 $0.5995 $0.69563
Direct Burial Fiber
200,000 Ft.
$0.690 $0.73 $0.7242 $0.706 $0.81972
Fiber Holder NO BID $325.00 $253.16 $454.28 $251.33
Fiber Hot Jacket
Stripper 3 each
NO BID $700.00 $926.08 $864.98 $676.64
Micro Duct
150,000 Ft
NO BID $1.385 $1.3182 $1.3196 $1.40
Epoxy for Trench Fill
500 Gallons
NO BID $69.80 $53.35 $55.13 $65.33
Fiber Pedestal Boxes 300
each
NO BID $410.17 $379.95 $418.89 $429.20
Hand Hole Boxes
300 each
NO BID $562.00 $432.61 $532.30 $544.50
TOTAL $213,300.00 $786,551.00 $697,297.56 $745,231.00 $864,397.73
The following vendor submitted a statement of "No Bid":
DITCH WITCH / GEORGIA EQUIPMENT SPECIALIST L.L.C. / 5430 GA HIGHWAY 85 / FOREST PARK, GA 30297
VERMEER SOUTHEAST / ATTN: CURT KOPARCEK / PO BOX 7269 / MARIETTA, GA 30065
Bid Opening
Bid Item #15-192 Fiber Optic Supplies
for Augusta, Georgia - Utilities Department
Bid Due: Friday, July 31, 2015 @ 11:00 a.m.
Total Number Specifications Mailed Out: 36
Mandatory Pre-Bid/Telephone Conference: NOT APPLICABLE
Total packages submitted: 6
Total Noncompliant: 1
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 20
Attachment number 4 \nPage 1 of 4
Item # 20
Attachment number 4 \nPage 2 of 4
Item # 20
Attachment number 4 \nPage 3 of 4
Item # 20
Attachment number 4 \nPage 4 of 4
Item # 20
Engineering Services Committee Meeting
10/27/2015 1:10 PM
Water line extension, Doug Barnard Parkway
Department:Augusta Utilities Department
Caption:Consider Awarding Bid #15-210 to Quality Stormwater Solutions in
the amount of $53,978.00.
Background:In its meeting of December 16, 2014, the Commission approved a
cost-sharing agreement to extend a water line to the site of the
proposed Palmetto Propane facility. This extension would also serve
future development in the area.
Analysis:This project was bid among our approved Task Order Contractors;
Quality Storm Water Solutions was the low bidder at $53,978.
Augusta Utilities will be reimbursed approximately $26,989 by the
developer pending final contract amount.
Financial Impact:Funds for this work are available in account number 507043490-54-
25410/88886666-54-25410
Alternatives:No alternatives are recommended.
Recommendation:We recommend award to Quality Stormwater Solutions at a cost of
$53,978, with $26,989 being reimbursed by the developer.
Funds are Available
in the Following
Accounts:
FUNDS AVAILABLE IN THE FOLLOWING ACCOUNTS:
507043490-54-25410/88886666-54-25410
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 21
Augusta Utilities Department
o"",.SlIf H,x,.l;k 3i:::::l
DATE:
TO:
FROM:
MEMOR,ANDUM
September 1612015
Geri Sams, Procurement Director
Tom Wiedmeier, P.E.; Director of Utilities t),r'rl
SUBJECT: Bid Item 15-210 Palmetto Propane 8" Water Main
Based on the fair and reasonable proposal provided by Quality Storm Water Solutions Company,
Inc. for REF:1S-2t0, and with the best interest of the City of Augusta in mind, I recommend that
Quality Storm Water Solutions Company be awarded the Palmetto Propane 8" Water Main
Project contract in the amount of $53,978.00.
360 Bay Street, Suite 180, Augusta, Georgia 30901
(7 06) 312-4132 Fax (7 06) 3t2-4133
WWW.AUGUSTAGA.GOV
Attachment number 1 \nPage 1 of 1
Item # 21
@@aoo
o
0t
d
d
%e
Attachment number 2 \nPage 1 of 1
Item # 21
Invitation to Bid
Sealed bids will be received at this office on Tuesday, September 8, 2015 @ 3:00 p.m. for furnishing: Bid Item 15-210 Palmetto Propane Water Line Project for Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street –
Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime,
subcontractors and suppliers exclusively from ARC Southern. The fees for the plans and specifications
which are non-refundable are $30.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this
policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC
Southern (706 821-0405) beginning Thursday, August 13, 2015. Bidders are cautioned that submitting a package
without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or
services, or coordination with other work that is material to the successful completion of the project. Bidders are
cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from
unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
A Mandatory Pre Bid Conference will be held on Thursday, August 27, 2015 @ 10:00 a.m. in the
Procurement Department, 530 Telfair Street, Room 605. A mandatory site visit will follow.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, August 28,
2015 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and
receive bid preference an eligible bidder must submit a completed and signed written application to
become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local
project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty
(30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local
project.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid
bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a
100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director to
the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Revised: 8/15/2011
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Au gusta Utiliti.rffi i?t f;8fl t
Tom Wiedmeier, P,E,, Director
Deanna Davis, P,E., Assistant Director
DATE:
TO:
FROM:
SUBJECT:
MEMORANDUM
September 16,2015
Geri Sams, Procurement Director
Tom Wiedmeier, P.E.; Director of Utilities dl^)
Bid Item 15-210 Palmetto Propane 8" Water Main
\
Based on the fair and reasonable proposal provided by Quality Storm Water Solutions Conlepy,
Inc. for REF:I5-2t0, and with the best interest of the City of Augusta in mind, I recommend that
Quality Storm Water Solutions Company be awarded the Palmetto Propane 8" Water Main
Project contract in the amount of $53,978.00.
360 Bay Street, Suite 180, Augusta, Georgia 30901
(706) 312-4132 Fax (706) 312-4133
WWW.AUGUSTAGA.GOV
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VENDORS
BLAIR CONSTRUCTION
PO BOX 770
EVANS, GA 30809
CONTRACT
MANAGEMENT INC
1827 KILLINGSWORTH
AUGUSTA GA 30904
QUALITY STORM
WATER SOLUTIONS
437 CAMBRIDGE
CIRCLE
MARTINEZ GA 30907
Attachment "B"YES YES YES
E-Verify #224004 225306 233338
SAVE Form YES YES YES
Bid Bond YES YES YES
BASE BID TOTAL $101,270.62 $63,205.80 $50,478.00
Alternate Bid Item $2,025.00 $3,500.00 $3,500.00
Bid Opening
Bid Item #15-210
Palmetto Propane Water Line Project
for Augusta, Georgia - Utilities Department
Bid Due: Tuesday, September 8, 2015 @ 3:00 p.m.
Total Number Specifications Mailed Out: 4
Total Number Specifications Download (Demandstar): n/a
Total Electronic Notifications (Demandstar): n/a
Mandatory Pre-Bid/Telephone Conference: 3
Total packages submitted: 3
Total Noncompliant: 0
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