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Engineering Services Committee
Meeting
Commission Chamber- 7/14/2015- 1:20 PM
ENGINEERING SERVICES
1. Motion to authorize condemnation to acquire title of a portion
of property for right of way, permanent easement, temporary
easement for construction, and temporary driveway easement
(Parcel 041-0-018-04-0) 3449 Wrightsboro Road.
Attachments
2. Authorize Augusta Engineering Department (AED) to enter into
an agreement with Central of Georgia Railroad Company
(Railway) for roadway and drainage improvements within the
Railway right of way as part of the Marvin Griffin Road
Improvements project. Also, authorize payments to the Railway
as requested by the Railway and approve the required funds to i)
Secure Railroad Protective Liability Insurance, General
Liability Insurance, and Railroad Protective Liability Insurance
issued by the Railway and/or approved Insurance Company, and
ii) Reimburse the Railway for Engineering work as requested
by AED .
Attachments
3. Motion to approve the minutes of the Engineering Services
Committee held on June 9, 2015.
Attachments
4. Discuss changing the ordinance dealing with the cutting of
vacant lots. (Requested by Commissioner Fennoy)
Attachments
5. Approve and authorize supplemental reimbursement to Georgia
Transmission Corp (GTC) in amount of $136,552.00 for the
cost to relocate their transmission facilities to resolve roadway
construction conflicts reference the Construction Project to
Improve Windsor Spring Road Phase IV, (Willis Foreman Road
to Tobacco Road). Also, approve modifying the Utility
Relocation Agreement between GTC and the City of Augusta
from $950,035.57 to $1,086,587.50 as requested by Augusta
Engineering Department
Attachments
Engineering Services Committee Meeting
7/14/2015 1:20 PM
Acquisition of right of way and permanent easement, temporary easement for construction, and
temporary easement to Richmond County, Georgia from Richmond Station, LLC
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way, permanent easement, temporary
easement for construction, and temporary driveway easement
(Parcel 041-0-018-04-0) 3449 Wrightsboro Road.
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
title through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn a portion of subject
property. The required property consists of 2,165.29 square feet
of right of way, 658.01 square feet of permanent easement,
11,435.22 square feet of temporary easement for construction, and
3,157.56 square feet of temporary driveway easement. The
appraised value is $18,200.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L: 325041120-52.12122 J/L: 209825201-
52.12122
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 1
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
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Engineering Services Committee Meeting
7/14/2015 1:20 PM
Marvin Griffin Road Improvement Project - Central of Georgia Railroad Company Agreement
Department:Abie L. Ladson, Director
Caption:Authorize Augusta Engineering Department (AED) to enter into
an agreement with Central of Georgia Railroad Company
(Railway) for roadway and drainage improvements within the
Railway right of way as part of the Marvin Griffin Road
Improvements project. Also, authorize payments to the Railway as
requested by the Railway and approve the required funds to i)
Secure Railroad Protective Liability Insurance, General Liability
Insurance, and Railroad Protective Liability Insurance issued by
the Railway and/or approved Insurance Company, and ii)
Reimburse the Railway for Engineering work as requested by
AED .
Background:Marvin Griffin Road Improvements is an approved SPLOST
project. The Engineering Department is presently constructing
Phase 1. Phase1 includes clearing & grabbing and private utilities
relocation. Phase1 is approximately 95% completed and Phase2
construction is ready to bid. Phase2 construction includes
widening an existing 2-lane roadway to a 4-lane roadway,
sidewalks, curb and gutter, and wending storm
sewerimprovements. These improvements also include
construction activities under and across Norfolk Southern right-of-
way and tracks. This requires engineering work by the Railway,
and a formal agreement between Augusta, Georgia and the
Railway prior to proceeding with required improvements within
the right-of-way of Norfolk Southern Railway Company (Central
of Georgia Railroad Company).
Analysis:The Railway agreements and associated payments are needed to
complete designed improvements within the Railway right of way.
AED will complete needed improvements under a signed
agreement with Central of Georgia Railroad Company
(agreements copy attached). Work at and around railroad crossing
at the roadway will be done by the Railway. In addition, insurance
required under the Agreement covers Augusta exposure to
construction work associated liability and risk. This is a cost that
is required to be paid by the City to complete needed
improvements.
Cover Memo
Item # 2
Financial Impact:Funds are available in the construction budget 323-041110-
5414110/296823603-5414110
Alternatives:1). Authorize Augusta Engineering Department (AED) to enter
into an agreement with Central of Georgia Railroad Company
(Railway) for roadway and drainage improvements within the
Railway right of way as part of the Marvin Griffin Road
Improvements project. Also, authorize payments to the Railway as
requested by the Railway and approve the required funds to i)
Secure Railroad Protective Liability Insurance, General Liability
Insurance, and Railroad Protective Liability Insurance issued by
the Railway and/or approved Insurance Company, and ii)
Reimburse the Railway for Engineering work as requested by
AED. 2). Do not approve, and cancel project.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
323-041110-5414110/296823603-5414110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
AGREEMENT FOR PRELIMINARY ENGINEERING SERVICES
CX0085113
This agreement made by and between the Augusta –Richmond County (hereinafter
called “COUNTY”), and Central of Georgia Railroad Company (hereinafter called
“COMPANY”).
The COUNTY will submit plans and specifications to said COMPANY for work
which will involve or affect COMPANY facilities at the following location:
Town, County State: Augusta, Richmond County Georgia
AAR-DOT#: 732969H
Street /Bridge Name: Marvin Griffin Road County Route 276
Description: Proposed Widening of CR 276 at Georgia Division
Milepost D-126.75
Preliminary Engineering Cost Estimate: $35,000
Therefore, in consideration of the benefits moving to each of the parties hereto, they
do mutually agree as follows:
ARTICLE 1. REIMBURSEMENT. The COUNTY agrees to reimburse the
COMPANY for actual cost of preliminary engineering necessary in connection with
the project.
The COMPANY shall submit to the COUNTY fair and reasonable costs of the
aforesaid work performed as evidenced by detailed invoices acceptable to the
COUNTY. The COUNTY shall reimburse the COMPANY in the amount of the
approved costs so submitted.
ARTICLE 2. EFFECTIVE DATE OF AGREEMENT. This agreement shall take
effect at the time it is approved and signed by both the COUNTY and the
COMPANY.
ARTICLE 3. STARTING OF WORK. This agreement covers preliminary
engineering services performed starting December 12, 2014. The COMPANY
agrees to provide preliminary engineering services at the request of the COUNTY
or its agent, whether written or verbal.
IN WITNESS WHEREOF, the COUNTY and the COMPANY have caused these
presents to be signed by their duly authorized officers:
COUNTY COMPANY
Signature: Signature:
Name: Name: James N. Carter, Jr
Title: Title: Chief Engr. Bridges & Structures
Date: Date:
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Engineering Services Committee Meeting
7/14/2015 1:20 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Engineering Services
Committee held on June 9, 2015.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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Engineering Services Committee Meeting
7/14/2015 1:20 PM
Ordinance on Cutting Vacant Lots
Department:Clerk of Commission
Caption:Discuss changing the ordinance dealing with the cutting of vacant
lots. (Requested by Commissioner Fennoy)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Engineering Services Committee Meeting
7/14/2015 1:20 PM
Windsor Spring Road Phase IV -Utilities Relocation Reimbursement (GA Transmission Corp)
Department:Abie Ladson, Director
Caption:Approve and authorize supplemental reimbursement to Georgia
Transmission Corp (GTC) in amount of $136,552.00 for the cost
to relocate their transmission facilities to resolve roadway
construction conflicts reference the Construction Project to
Improve Windsor Spring Road Phase IV, (Willis Foreman Road to
Tobacco Road). Also, approve modifying the Utility Relocation
Agreement between GTC and the City of Augusta from
$950,035.57 to $1,086,587.50 as requested by Augusta
Engineering Department
Background:Windsor Spring Road Phase IV is an Augusta Commission
approved SPLOST project. It is a blended Roadway Improvement
Project funded by local, state, federal and TIA funds. Augusta was
responsible for the funding of roadway designs, environmental
permitting and public owned utilities relocation. GDOT under
agreement with Augusta was responsible for the funding and
managing of roadway construction. This project is under
construction with a projected April 30, 2017 completion date. The
Contractor for the project is ER Snell with a bid of
$27,765,202.50.
Analysis:The Windsor Spring Road Phase IV Roadway Improvements
Project is presently under construction. During the public utility
relocation phase, conflicts were discovered between Georgia
Transmission Corp (GTC) transmission facility and roadway
improvements. In order to effectively resolve the conflicts, GTC
has to include additional facilities. GTC estimated cost for this
additional work is $136,552.00. This cost is required to complete
the proposed improvements.
Financial Impact:Funds are available in the Project Utility Relocation funds and is a
reimbursable expense. Augusta entered into an Agreement with
GDOT to utilize the M230 funding for utility reimbursements up
to $2,272,138.00.
Alternatives:1). Approve and authorize supplemental reimbursement to
Cover Memo
Item # 5
Georgia Transmission Corp (GTC) in amount of $136,552.00 for
the cost to relocate their transmission facilities to resolve roadway
construction conflicts reference the Construction Project to
Improve Windsor Spring Road Phase IV, (Willis Foreman Road to
Tobacco Road). Also, approve modifying the Utility Relocation
Agreement between GTC and the City of Augusta from
$950,035.57 to $1,086,587.50 as requested by Augusta
Engineering Department. 2). Do not approve, and find an
alternative to complete the project and meet project completion
schedule.
Recommendation:Approve alternative one
Funds are Available
in the Following
Accounts:
Project GDOT M230 Funds will reimburse Augusta. 323-04-
1110-299823766
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is authorized to CPB#323-041110-299823766. The funding for this Supplemental reimbursement to Georgia
Transmission Corp (GTC) in the amount of $136,552.00 for the cost to relocate the transmission facilities for resolving
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase III 1,467,000$
Special 1% Sales Tax, Phase IV 600,000$
TIA Discretionary Funds 226,597$
SPLOST III Recapture Funds 248,197$
TIA Discretionary Funds 87,820$
TIA Discretionary Funds 8591
GDOT M230 136552
2,774,757$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
roadway construction conflict reference on the project to improve the Windsor Spring Phase IV. This is a reimbursable
expense with Funding in the GDOT M230 account.
CPB#323-041110-299823766
CAPITAL PROJECT BUDGET
WINDSOR SPRING ROAD IMPROVEMENTS, PHASES IV & V
(SR 88 TO WILLIS FOREMENA RD AND WILLIS FOREMAN RD TO TOBACCO RD)
Hardie Davis, Jr., Mayor
1 of 2 2.5.2015
Attachment number 5 \nPage 1 of 2
Item # 5
CAPITAL PROJECT BUDGET
WINDSOR SPRING ROAD IMPROVEMENTS, PHASES IV & V
(SR 88 TO WILLIS FOREMENA RD AND WILLIS FOREMAN RD TO TOBACCO RD)
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB ADDITION CPB
SALES TAX, PHASE III
323041110-000000-299823766 ($1,307,500) ($1,307,500)
SPECIAL 1% SALES TAX, PHASE IV
324041110-000000-202824766 ($600,000)($600,000)
(Transferred to Section V 299823786)($159,500)($159,500)
Trans
TIA DISCRETIONARY FUNDS ($323,008)($323,008)
SPLOST III RECAPTURE FUNDS ($248,197)($248,197)
GDOT M230 ($136,552) ($136,552)
TOTAL SOURCES:($2,390,008) ($136,552) ($2,774,757)
USE OF FUNDS
ENGINEERING
323041110-5212115-299823766 $1,745,061 $1,745,061
ENGINEERING
32304110-5212115-299823766 $323,008 $136,552 $459,560
RIGHT OF WAY
323041110-5411120-299823766 $570,136 $570,136
TOTAL USES:$2,638,205 $136,552 $2,774,757
2 of 2 2.5.2015
Attachment number 5 \nPage 2 of 2
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