HomeMy WebLinkAbout2015-04-14-Meeting Agenda
Engineering Services Committee
Meeting
Commission Chamber- 4/14/2015- 1:05 PM
ENGINEERING SERVICES
1. Motion to authorize condemnation to acquire title of a portion
of the property for temporary easement (Parcel 053-0-004-01-
0) 3769 Belair Road.
Attachments
2. Motion to authorize condemnation to acquire title of the
property for right of way (Parcel 059-3-408-00-0) 1569 Martin
Luther King, Jr. Boulevard.
Attachments
3. Award Bid Item #15-136 Electrical Motor Control Center for
Hwy 56 Booster Station.
Attachments
4. Motion to approve and accept an Easement Exchange Deed
from Eco-Energy Distribution - Augusta.
Attachments
5. Motion to approve an amendment to Georgia Power Company
Governmental Encroachment Agreement 31484.
Attachments
6. Obtain an update from the Engineering Director as to the status
of request to obtain a Memorandum of Understanding with the
Georgia Department of Transportation to assume the
maintenance of Gordon Highway and Deans Bridge Road.
These state highways lead past Fort Gordon's Cyber
Command. One could surmise that the unattractiveness of
these two highways could have a negative impact on attracting
businesses and potential homeowners to our community.
(Requested by Commissioner Lockett) (Referred from March
10 Engineering Services Committee)
Attachments
7. Motion to approve the minutes of the Engineering Services
Committee held on March 10, 2015.
Attachments
8. Motion to approve Southern Natural Gas Pipeline Agreement.
Attachments
www.augustaga.gov
9. Receive as information Emergency Purchase Order for BMS
Enterprises.
Attachments
10. Notification of award of emergency sanitary sewer
connections.
Attachments
11. Approve funding for final Design Consultant Services
Supplemental Agreement One to Cranston Engineering in the
amount of $31,810.00 for Scotts Way Over Rae’s Creek –
Bridge Replacement as requested by the AED.
Attachments
12. Consider extension of utilities at Gordon Highway and Jimmy
Dyess Parkway.
Attachments
13. Discuss the use of solar energy in order to save money and
simultaneously reduce carbon footprint. Consider the use of
solar panels and geothermal systems in government,
businesses, and residences. Inform the public of the
importance of utilizing solar energy and the negative impact of
carbon dioxide and other carbon compounds emitted into the
atmosphere. (Requested by Commissioner Lockett) (Referred
from March 10 Engineering Services Committee)
Attachments
Engineering Services Committee Meeting
4/14/2015 1:05 PM
Acquisition of a portion of property for temporary easement to Richmond County, Georgia from Ellis
Horation Bell, III & Chantriece Marrow - 3769 Belair Rd
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of the
property for temporary easement (Parcel 053-0-004-01-0) 3769
Belair Road.
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owners. Therefore, the City seeks to
acquire title through condemnation. In order to proceed and avoid
further project delays, it is necessary to condemn a portion of the
subject property. The required property consists of 5,073 square
feet of temporary easement. The appraised value is $761.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
DEPARTMENT FUNDS ARE AVAILABLE IN THE
DIRECTOR: FOLLOWING ACCOUNTS: G/L 323-041110-
52.12122 J/L 201823332-5212122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 1
Item # 1
Engineering Services Committee Meeting
4/14/2015 1:05 PM
Acquisition of the property for right of way to Richmond County, Georiga from Chadwick E. Heard,
Brandi N. Heard, & Mary Jane Givens
Department:Law
Caption:Motion to authorize condemnation to acquire title of the property
for right of way (Parcel 059-3-408-00-0) 1569 Martin Luther
King, Jr. Boulevard.
Background:Due to title issues, the City seeks to acquire title through
condemnation. In order to proceed and avoid further project
delays, it is necessary to condemn the subject property. The
required property consists of 4,051.10 square feet of right of way.
The appraised value is $37,000.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 323041110-52.12122 J/L 296823220-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 1
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Engineering Services Committee Meeting
4/14/2015 1:05 PM
Award Bid Item #15-136 Electrical Motor Control Center for Hwy 56 Booster Station
Department:Utilities
Caption:Award Bid Item #15-136 Electrical Motor Control Center for
Hwy 56 Booster Station.
Background:In response to recent development in the McBean area we are in
the process of recommissioning an existing booster pump station
on Highway 56 to improve water service to the area. In addition
to reconditioning the station pumping system we are also creating
a separate room to house the station electrical systems. At our
request the Augusta Procurement Department issued Bid Item
#15-136 to procure new electrical switchgear and panels for the
station. On March 13, 2015 we received three qualified bids for
this equipment. The apparent low bidder was Shealey Electric at a
cost of $95,350.00.
Analysis:We have reviewed the bid package from Shealey Electric and find
it to be complete and in compliance with the bid specifications.
Financial Impact:$95,350.00 from budgeted funds
Alternatives:None Recommended
Recommendation:We recommend that Bid Item #15-136, Electrical Motor Control
Center for Hwy 56 Booster Station, be awarded to the lowest
bidder, Shealey Electric, at the bid amount of $95,350.00.
Funds are Available
in the Following
Accounts:
Funds Budgeted in Account 506043580-5425110
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 3
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
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Invitation To Bid
Sealed bids will be received at this office until Friday, March 13, 2015 at 11:00 a.m. for furnishing:
Bid Item 15-136 Electrical Motor Control Center for Hwy 56 Booster Station for Utilities
Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid.
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street
– Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices
of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706-821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, February
27, 2015 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms
and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director
to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 5, 12, 19, 26, 2015
Metro Courier February 11, 2015
Revised: 1/8/2015
Attachment number 3 \nPage 1 of 1
Item # 3
Page 1 of 1
Vendors SHEALEY ELECTRIC
120 MEROVAN DRIVE
NORTH AUGUSTA, SC 29860
GRAYBAR
3222 MIKE PADGETT HIGHWAY
AUGUSTA, GA 30906
Attachment B YES YES
E-Verify #228208 140845
SAVE Form YES YES
Lump Sum Price:$95,350.00 $99,164.00
YES
$99,350.00
Total Number Specifications Mailed Out: 12
Total Number Specifications Download (Demandstar): 5
Total Electronic Notifications (Demandstar): 108
Mandatory Pre-Bid Conference/Telephone Conference Attendees: N/A
Total packages submitted: 3
Total Noncompliant: 0
Bid Opening
Bid Item #15-136
Electrical Motor Control Center for Hwy 56 Booster Station
for Utilities Department
Bid Due: March 13, 2015 at 11:00 a.m
HAGMYER
1730 BARTON CHAPEL ROAD
AUGUSTA,GA 30909
YES
106386
Attachment number 4 \nPage 1 of 1
Item # 3
Engineering Services Committee Meeting
4/14/2015 1:05 PM
Eco-Energy Distribution - Augusta Easement Exchange
Department:Augusta Utilities Department
Caption:Motion to approve and accept an Easement Exchange Deed from
Eco-Energy Distribution - Augusta.
Background:Eco-Energy Distribution - Augusta construction a distribution
center, on Dixon Airline Road. This construction entailed laying
spur tracks, which crossed over a sanitary sewer easement and
pipeline belonging to Augusta.
Analysis:It was agreed that Eco-Energy would move and reconstruct a
portion of the pipeline, to make it more accessible, for operation
and maintenance. The reconstruction has now been completed. In
the Deed, Eco-Energy is granting Augusta an easement over the
new sanitary sewer alignment and Augusta is abandoning, to Eco-
Energy, that section of the existing easement that covered the now
defunct section of sanitary sewer.
Financial Impact:None
Alternatives:Deny motion to approve and accept an Easement Exchange Deed,
from Eco-Energy Distribution - Augusta.
Recommendation:Approve motion to approve and accept an Easement Exchange
Deed, from Eco-Energy Distribution - Augusta.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Cover Memo
Item # 4
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
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Engineering Services Committee Meeting
4/14/2015 1:05 PM
Georgia Power Governmental Encroachment Agreement 31484 Amendment
Department:Augusta Utilities Department
Caption:Motion to approve an amendment to Georgia Power Company
Governmental Encroachment Agreement 31484.
Background:On November 19, 2013, the Augusta-Richmond County Commission
approved GEA#31484, for the 10153-Gordon Highway 24" WM.
Since this was approved, AUD has decided to include fiber optics, in
the construction. This addition requires an amendment to the
agreement.
Analysis:This is standard procedure, for making a change to an already
executed agreement. There is no fee, for the amendment.
Financial Impact:None
Alternatives:Deny the motion to approve an amendment to Georgia Power
Company Governmental Encroachment Agreement 31484 and leave
the fiber optics out of the construction of the project.
Recommendation:Approve the motion to approve an amendment to Georgia Power
Company Governmental Encroachment Agreement 31484.
Funds are Available
in the Following
Accounts:
N/A - No funds needed.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Engineering Services Committee Meeting
4/14/2015 1:05 PM
Memorandum of Understanding
Department:Clerk of Commission
Caption:Obtain an update from the Engineering Director as to the status of
request to obtain a Memorandum of Understanding with the
Georgia Department of Transportation to assume the maintenance
of Gordon Highway and Deans Bridge Road. These state
highways lead past Fort Gordon's Cyber Command. One could
surmise that the unattractiveness of these two highways could
have a negative impact on attracting businesses and potential
homeowners to our community. (Requested by Commissioner
Lockett) (Referred from March 10 Engineering Services
Committee)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Attachment number 1 \nPage 1 of 1
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Engineering Services Committee Meeting
4/14/2015 1:05 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Engineering Services
Committee held on March 10, 2015.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
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Engineering Services Committee Meeting
4/14/2015 1:05 PM
Motion to Approve Southern Natural Gas Pipeline Crossing Agreement
Department:Augusta Utilities Department
Caption:Motion to approve Southern Natural Gas Pipeline Agreement.
Background:AUD is beginning construction on the Highway 56 24" Water
Main Project, which includes a gas crossing. It was discovered
that, since the initial discussions, Southern Natural Gas had been
purchased by Kinder-Morgan, who requires us to enter into an
agreement.
Analysis:Kinder-Morgan is the current owner of the gas easement and is
within its rights to require an encrochment agreement, to protect
their assets. This is usual and customary, for other utilities.
Financial Impact:None
Alternatives:Deny motion to approve Southern Natural Gas Pipeline Crossing
Agreement and rerote the water main.
Recommendation:Approve Southern Natural Gas Pipeline Crossing Agreement.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Engineering Services Committee Meeting
4/14/2015 1:05 PM
Receive as information - Emergency Purchase Order for BMS Enterprises
Department:Environmental Services
Caption:Receive as information Emergency Purchase Order for BMS
Enterprises.
Background:Atlantic Coast Consulting, Inc. (ACC) was asked to investigate
problems regarding the phase 3 landfill area of the Deans Bridge
Road Landfill. The area of concern is in the Stage 1, Cell 1 area.
The existing landfill gas collection and control system (GCCS)
installed in this area has exhibited oxidation issues in at least one
of the extraction wells since 2012. This past October, this area of
the landfill was involved in an underground fire. Once the fire
was extinguished, additional investigation has been conducted that
has identified damages to the landfill GCCS. The phase 3 landfill
GCCS is operated to control emissions in accordance with EPA
regulations . The operations include monthly monitoring for
temperature, pressure, methane, carbon dioxide and oxygen at
each well to insure that the system is operating safely and
efficiently. In 2012, elevated temperatures and oxygen at well 510
were noted and required an alternate operating condition at the
well. In order to monitor for oxidation activity, carbon monoxide
was added to the list of parameters tested monthly at well 510 . No
signs of a landfill fire were evident until the fall of 2014. On
October 20, 2014, City personnel noticed what appeared to be
smoke coming from an area on the active phase 3 of the landfill.
An ACC field technician arrived onsite that same day and helped
investigations. Carbon monoxide (CO) measurements were
collected at several gas extraction wells that confirmed an
apparent subsurface fire. City personnel and the ACC field
technician closed several gas extraction wells in the area in
accordance federal rules. The event was reported verbally to EPD
Air Branch personnel. City personnel began other fire control
measures on October 21, 2014 which included pressurizing some
wells with nitrogen to remove any oxygen that could be
contributing to the fire, scanning the surface for hot spots, and
adding water to wells nearest any detected surface hotspots . This
procedure was used for several days after October 21, 2014. In
addition , additional soil was placed over the area to further limit
atmospheric intrusion . As requested by EPD Air Branch
Cover Memo
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personnel, weekly monitoring of the closed wells was initiated .
City personnel also excavated a hotspot in the area of concern and
removed some hot material and flushed the area with water . This
area was later covered with soil . Gas concentrations were
monitored weekly from October 20, 2014 through December 3,
2014. Based on the results of the gas monitoring, the fire appears
to have been extinguished by the efforts of facility personnel
between the weekly monitoring events of November 11 and
November 18, 2014. An additional monitoring event was
completed on December 3, 2014 to check to see if there had been
any resurgence of fire indicators. CO concentrations, although
detected in several wells at low levels (less than 50 ppm) during
the event were all back to zero in all wells except 510 in which the
CO concentrations were measured at pre event levels on beginning
on November 11, 2014 . Based on surface temperature scans and
wellhead gas concentrations, the fire seems to have been
extinguished. Wells were returned to reduced operation to
maintain compliance with well head oxygen, temperature and
pressure requirements beginning in November 18, 2014.
Subsequent investigation in the area by City personnel, ACC and
BMS Enterprises has uncovered the following conditions: •
Apparent failure of the compressed air line that is installed in this
area - Apparent failure of the condensate forcemain that is
installed in this area • Collapse of the landfill gas header in this
area. • At least three wells that appear to have been partially
watered-in • At least three wells that appear to have partially
collapsed
Analysis:Repairs to both the gas collection system and the landfill
intermediate cover system are required for compliance with the
site air and solid waste permits. The work required is above and
beyond the typical capabilities of the site personnel and should be
accomplished by specialty construction contractors. Additionally,
this work needs to be completed in a timely manner that does not
allow for a traditional design, bid and construct process. Delaying
the work will likely result in additional damage to the systems and
likely result in EPD action. EPD action could include notice of
violations (NOVs), consent orders with monetary fines or
additional orders. ACC recommended, and ESD agreed with,
hiring a contractor and proceeding with the emergency repairs
scope of work as detailed on the attached pricing form. In addition
to requirements for a contractor, this project requires additional
engineering design, construction administration and construction
quality assurance. The project will require engineering services
during construction including shop drawing review, site visits,
answering RFI's and reviewing pay requests. The construction
quality assurance is required to allow the engineer to certify the
proper construction repairs to the GCCS. This certification is
required as part of the EPD solid waste permit. ACC, an
engineering company, created a scope of work along with
Cover Memo
Item # 9
recommendations for the required gas system repair. Based on this
we recommended that an emergency PO be issued to BMS
Enterprises since they are the most knowledgeable of the site
conditions. Attached you will find the ACC documentation and
recommendations, as well as a copy of the original memo with
corresponding PO.
Financial Impact:An emergency purchase order has been issued to BMS Enterprises
by Procurement in the amount of $320,595.00
Alternatives:
Recommendation:Receive as information
Funds are Available
in the Following
Accounts:
Funds are available - 541-04-4210 / 54.32222
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
Attachment number 1 \nPage 1 of 1
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Engineering Services Committee Meeting
4/14/2015 1:05 PM
Sanitary Sewer Connection Program, Emergency Connections
Department:Utilities
Caption:Notification of award of emergency sanitary sewer connections.
Background:In 2014, Augusta Utilities commenced a project to extend sanitary
sewer in Pine Log Road due to failing septic tanks. The project
was recently completed. Due to environmental hazards associated
with the failing septic tanks, we solicited emergency bids to
connect the customers on Pine Log Road, and one on Carrington
Drive.
Analysis:We received bids from two plumbers, Universal Plumbing and
Avrett Plumbing, both local plumbing companies. We divided the
work to achieve the most advantageous pricing. Universal
Plumbing was selected to perform 10 connections at a cost of
$22,289 and Avrett was selected for 6 connections at a cost of
$14,415. This work is consistent with the sewer connection
program approved by the Commission.
Financial Impact:The total cost of these connections is $36,704.
Alternatives:No viable alternative
Recommendation:Receive as information
Funds are Available
in the Following
Accounts:
507043420 - 5425210 / 81500031 - 5425210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Cover Memo
Item # 10
Administrator.
Clerk of Commission
Cover Memo
Item # 10
Universal
Item Description Estimated Quantity Units Unit Price
1 LOT 1 1 LS $2,095.00
2 LOT 2 1 LS $2,000.00
3 LOT 3 1 LS $2,000.00
4 LOT 4 1 LS $3,090.00
5 LOT 6 1 LS $2,900.00
6 LOT 7 1 LS $2,904.00
7 LOT 9 1 LS $2,100.00
8 LOT 11 1 LS $500.00
9 LOT 12 1 LS $2,700.00
10 LOT 16 1 LS $2,000.00
$22,289.00
AUGUSTA UTILITIES DEPARTMENT
WATER & SEWER BID SCHEDULE
Pine Log Road Project
Demo Septic Tanks
GRAND TOTAL
Attachment number 1 \nPage 1 of 2
Item # 10
Avrett
Item Description Estimated Quantity Units Unit Price
1 LOT 5 1 LS $1,890.00
2 LOT 8 1 LS $2,715.00
3 LOT 10 1 LS $2,715.00
4 LOT 13 1 LS $2,965.00
5 LOT 14 1 LS $2,240.00
6 LOT 15 1 LS $1,890.00
$14,415.00
GRAND TOTAL
AUGUSTA UTILITIES DEPARTMENT
WATER & SEWER BID SCHEDULE
Pine Log Road Project
Demo Septic Tanks
Attachment number 1 \nPage 2 of 2
Item # 10
Engineering Services Committee Meeting
4/14/2015 1:05 PM
Scotts Way Over Rae’s Creek- Bridge Replacement- SA1
Department:Abie L. Ladson, Director
Caption:Approve funding for final Design Consultant Services
Supplemental Agreement One to Cranston Engineering in the
amount of $31,810.00 for Scotts Way Over Rae’s Creek – Bridge
Replacement as requested by the AED.
Background:The Scotts Way Over Rae’s Creek – Bridge Replacement is a
project from the “Approved Investment List” of TIA that was
approved by voters of the CSRA in July 31, 2012 referendum. The
Scotts Way Bridge is a Band 1 project. In March 2014,
commission approved award of the initial design phases of the
project that included concept development and existing conditions
assessment to Cranston Engineering. Concept phase of the project
is completed and warrants final design development including
field survey work, utility assessment & coordination, pavement
assessment, property research, and development of bridge
replacement plans.
Analysis:On March 18, 2014, commission approved the initial design
phases of the project that included concept development. The
purpose of this item is to move the project from concept to final
design and construction.
Financial Impact:Funds are available in amount of $31,810.00 in Project TIA funds.
Alternatives:1). Approve funding for final Design Consultant Services
Supplemental Agreement to Cranston Engineering in the amount
of $31,810.00 for the for Scotts Way Over Rae’s Creek – Bridge
Replacement as requested by the AED. 2). Do not approve and
find alternative to complete the project and meet TIA project
completion schedule.
Recommendation:Approve Alternative Number One
Funds are Available Cover Memo
Item # 11
in the Following
Accounts:371-041110-5212115/T13047216-5212115
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
Attachment number 1 \nPage 1 of 3
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Item # 11
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is set up and authorized to CPB#371041110-T13047216. This
Supplemental Agreement Number One consists of final design services for
the Scotts Way Over Rae's Creek - Bridge Replacement in the amount of $31,810.00
to Cranston Engineering.
Funding is available in TIA project budget account numbers:
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
100,780$
31,810$
132,590$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Hardie Davis, Jr., Mayor
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#371-04-1110/T13047216
CAPITAL PROJECT BUDGET
Scotts Way Over Rae's Creek _ Bridge Replacement
TIA Design
TIA Design
Change Number One
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of
Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 2 \nPage 1 of 3
Item # 11
Augusta-Richmond County, Georgia CPB#371-04-1110/T13047216
CAPITAL PROJECT BUDGET
Scotts Way Over Rae's Creek _ Bridge Replacement
Attachment number 2 \nPage 2 of 3
Item # 11
Augusta-Richmond County, Georgia CPB#371-04-1110/T13047216
CAPITAL PROJECT BUDGET
Scotts Way Over Rae's Creek _ Bridge Replacement
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB ADDITION CPB
TIA Funds ($100,780) ($31,810) ($132,590)
371-04-1110-5212115/T13047216
TOTAL SOURCES: ($100,780) ($31,810) ($132,590)
USE OF FUNDS
ENGINEERING
371-04-1110-5212115/T13047216 $100,780 $31,810 $132,590
TOTAL USES:$100,780 $31,810 $132,590
Attachment number 2 \nPage 3 of 3
Item # 11
(SA02 – For changes more than $20,000)
AUGUSTA, GA ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, “Cranston Engineering, Inc.” Consultant, entered into a contract with Augusta-
Richmond County on “March 18, 2014”, for the “Scotts Way Over Rae’s Creek-Bridge
Replacement ”, Project No. 371-041110-T13047216, File Reference No. 14-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered
by the scope of the original contract, we desire to submit the following Supplemental Agreement
to-wit:
Additional Engineering Services for final design
development including field survey work
It is agreed that as a result of the above described modification the contract amount is increased
by $31,810.00 from $100,780.00 to a new total of $132,590.00.
Any modifications to submittal dates shall be as identified in the attached proposal. This
agreement in no way modifies or changes the original contract of which it becomes a part, except
as specifically stated herein.
NOW, THEREFORE, We, “Cranston Engineering, Inc.”, Consultant, hereby agree to said
Supplemental Agreement consisting of the above mentioned items and prices, and agree that this
Supplemental Agreement is hereby made a part of the original contract to be performed under the
specifications thereof, and that the original contract is in full force and effect, except insofar as it
might be modified by this Supplemental Agreement.
This day of , 2015.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Honorable Mayor, Hardie Davis, Jr
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: __________________________
Title: ___________________________
Augusta Richmond County Project Number(s): 371-041110-T13047216
Supplemental Agreement Number: 1
Purchase Order Number: P243637
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of
Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 3 \nPage 1 of 1
Item # 11
Engineering Services Committee Meeting
4/14/2015 1:05 PM
Sewer Extension, Gordon Highway and Jimmy Dyess Parkway
Department:Utilities
Caption:Consider extension of utilities at Gordon Highway and Jimmy
Dyess Parkway.
Background:Two tracts of land in the northwest quadrant of Gordon Highway
and Jimmy Dyess Parkway are currently without water and sewer
service. This land will soon be developed in conjunction with the
development of the Cyber Command Center at Fort Gordon. We
have been approached by owners of one of the tracts, Georgia
Vitrified Brick and Clay, requesting participation in the extension
of utilities to the property.
Analysis:The extension of utilities would open up 182 acres for
development. We have proposed to provide water to the two sites
as part of an upcoming water line project along Jimmy Dyess
Parkway. Georgia Vitrified Clay would bear the cost of the sewer
extension. Because of a required railroad crossing and permitting
issues, it is advantageous for Augusta Utilities to construct the
sewer as well.
Financial Impact:The construction of the sanitary sewer will cost an estimated
$203,000. Augusta Utilities has an existing agreement with
Georgia Vitrified Clay related to the extension of the Butler Creek
Sewer. This agreement provides that Augusta recover construction
cost at the time of site development.
Alternatives:The Commission could elect not to participate in this project.
Recommendation:We recommend that Augusta Utilities construct the necessary
extensions to serve the two sites, and that Georgia Vitrified Clay
reimburse for the sanitary sewer as described above.
Funds are Available
in the Following
Accounts:
512043420 – 5425110 / 81500033 – 5425210
Cover Memo
Item # 12
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
Engineering Services Committee Meeting
4/14/2015 1:05 PM
Use of Solar Energy
Department:Clerk of Commission
Caption:Discuss the use of solar energy in order to save money and
simultaneously reduce carbon footprint. Consider the use of solar
panels and geothermal systems in government, businesses, and
residences. Inform the public of the importance of utilizing solar
energy and the negative impact of carbon dioxide and other
carbon compounds emitted into the atmosphere. (Requested by
Commissioner Lockett) (Referred from March 10 Engineering
Services Committee)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 13
Attachment number 1 \nPage 1 of 1
Item # 13