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Engineering Services Committee
Meeting
Commission Chamber- 10/27/2014- 1:20 PM
ENGINEERING SERVICES
1. Approve funds in the amount of $1,812,875.00 to reimburse
GDOT for the bid amount for AUD utility relocations in the
GDOT Windsor Spring Road Phase 4 project.
Attachments
2. Motion to approve the minutes of the Engineering Services
Committee held on October 13, 2014.
Attachments
3. Discuss current protocol for cutting vacant lots. (Requested by
Mayor Pro Tem Corey Johnson)
Attachments
4. Notice of Award of an Emergency Task Order in the Amount of
$379,560.30 for the Highway 56 24" Water Main - Phase II
project by Blair Construction Co. Inc.
Attachments
5. Motion to approve and accept an Easement Deed, from FTD
LLC, for the Rock Creek Relief Sewer Project.
Attachments
Engineering Services Committee Meeting
10/27/2014 1:20 PM
Approve funds for the execution of the AUD utility relocations in the GDOT Windsor Spring Road Phase
4 project.
Department:Augusta Utilities Department
Caption:Approve funds in the amount of $1,812,875.00 to reimburse
GDOT for the bid amount for AUD utility relocations in the
GDOT Windsor Spring Road Phase 4 project.
Background:Georgia Department of Transportation (GDOT) Windsor Spring
Road Phase 4 (P.I. No. 250610) project widens C.R. 65/Windsor
Spring Road from Willis Foreman Road to Tobacco
Road. Augusta agreed to a Memorandum of Understanding
(MOU) and Contract Item Agreement (CIA) with GDOT
concerning the costs of relocating water and sanitary sewer mains
with a pre-let estimate of $1,377,845.00. Per the attached
correspondence, GDOT has notified Augusta that the actual bid
cost for the work is in the amount of $1,812,875.00.
Analysis:Augusta Utilities Department reviewed the utility relocation
portion of the bid tabulation has found it acceptable. Therefore,
we request funds be approved for the amount of $1,812,875.00 for
Phase 4, in order to make the bid cost reimbursement payment to
GDOT as agreed.
Financial Impact:Account number 512043410-5425110 / 80210208-5425110
Alternatives:No alternatives are recommended.
Recommendation:We recommend approval to fund the utility relocations in the
GDOT Windsor Spring Road Phase 4 project in the amount of
$1,812,875.00.
Funds are Available
in the Following
Accounts:
512043410-5425110 / 80210208-5425110
Cover Memo
Item # 1
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
August 6, 2014
Honorable Mayor Deke Copenhaver Augusta-Richmond County
530 Greene Street
Augusta, GA 30901
SUBJECT: STP00-7007-00 (006), Richmond County 250610-, Call No.4
Contract Item Agreement for Water Distribution Facilities
Honorable Mayor Deke Copenhaver,
E.R. Snell Contractor, Inc., as contractor for the Department of Transportation, was awarded a contract on July 16, 2014 to proceed with the proposed construction on the above numbered project.
The installation of Augusta-Richmond County’s water’s facilities in conflict with the project has been included in
the highway project as requested. Attached is an executed counterpart of the Contract Item Agreement dated July
14, 2014 addressing the Augusta-Richmond County’s reimbursement of this work to the Department. The Agreement is supported by your initial estimate of $1,377,845.00; however the actual bid cost of the work is
$1,812,875.00 of which Augusta-Richmond County is responsible for 100.00%.
As outlined in Article 8 this reimbursement includes the bid cost of all items necessary to complete the work and
in accordance with Article 9 of the Agreement this money is now due to the Department. Please send the
Department a check to my attention in the amount of $1,812,875.00 payable to “Treasurer – Georgia Department of Transportation, Office of Utilities 10th floor, One Georgia Center, 600 West Peachtree St, NW, Atlanta
Georgia 30308.
The Department is providing construction engineering and contract supervision for the water facilities included in
the project contract; however, you may visit the jobsite at any time to satisfy yourself that work is proceeding according to plan; but, please be reminded that only one “Final Inspection” can be conducted after the contractor notifies the Department that work is complete and the inspection must be arranged by the Department’s Area
Engineer. All instructions or corrective items must be given through Department personnel.
Rodney Way, Area Engineer, under Jimmy Smith P.E., District Engineer, Tennille, Georgia will be responsible
for the construction supervision and inspection on this project. Rodney Way can be reached by telephone at 706-855-3467 or email rway@dot.ga.gov or by mail addressed to 4260 Frontage Rd., Augusta, GA 30909.
GEORGIA DEPARTMENT OF TRANSPORTATION
One Georgia Center, 600 West Peachtree Street, NW Atlanta, Georgia 30308 Telephone: (404) 631-1000
Keith Golden, P.E., Commissioner
Attachment number 1 \nPage 1 of 22
Item # 1
STP00-7007-00 (006), Richmond County
P. I. # 0008751, Call No.4 Contract Item Agreement Authorization – Water Facilities Page 2
You may contact Yulonda Pride-Foster, Utilities Preconstruction Engineer, if further information is needed at
404-631-1363 or by mail addressed to Georgia Department of Transportation, Office of Utilities 10th floor, One Georgia Center, 600 West Peachtree St, NW, Atlanta Georgia 30308 or by e-mail at ypride@dot.ga.gov.
Very truly yours,
Lee Upkins Assistant State Utilities Engineer
For: Michael J. Bolden State Utilities Engineer
MB:LU:JBB;YPF
Attachments (Agreement, estimate, and plans)
cc: Jimmy Smith P.E., District Engineer, Tennille, Georgia Attn: Monica Flournoy, District Contracts Manager
Attn: Jamie Lindsey, Acting District Utilities Engineer Rodney Way, Area Engineer, Atlanta, Georgia Angela Robinson, State Financial Management Administrator
Attn.: Wanda Fuller – agreement only
Marc Mastronardi, State Construction Engineer – letter only
Attachment number 1 \nPage 2 of 22
Item # 1
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Engineering Services Committee Meeting
10/27/2014 1:20 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Engineering Services
Committee held on October 13, 2014.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 4
Item # 2
Attachment number 1 \nPage 2 of 4
Item # 2
Attachment number 1 \nPage 3 of 4
Item # 2
Attachment number 1 \nPage 4 of 4
Item # 2
Engineering Services Committee Meeting
10/27/2014 1:20 PM
Mowing vacant lots
Department:
Caption:Discuss current protocol for cutting vacant lots. (Requested by
Mayor Pro Tem Corey Johnson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Engineering Services Committee Meeting
10/27/2014 1:20 PM
Notice of Award of an Emergency Task Order for Highway 56 24" Water Main Phase II to Blair
Construction Co, Inc.
Department:Utilities
Caption:Notice of Award of an Emergency Task Order in the Amount of
$379,560.30 for the Highway 56 24" Water Main - Phase II
project by Blair Construction Co. Inc.
Background:In December 2013 AUD was informed by AED that the Marvin
Griffin Ph. 2 project was scheduled to go to bid in February 2014
or March 2014, thereby making the start of construction in May or
June. At that time, the required feed from Highway 56 was not
complete and would need to be in place for the utility work
associated with the Marvin Griffin Ph. 2 project. AUD
coordinated with AED on the work required to connect the
existing infrastructure, and thereby provided the feed for the new
16-inch water line scheduled to be installed during the Marvin
Griffin Ph. 2 project. Due to the time constraints, AUD
determined the work would need to be done as an emergency task
order to ensure the infrastructure was in place for the projected
construction start date. AUD tasked Blair Construction based
upon their prior execution and familiarity of the associated
Highway 56 work completed North and South of Marvin Griffin
Road (Sprint Gas Station). AUD’s contractor, Blair Construction,
started the work after the Masters Tournament was complete on
April 15, substantial completion was on May 13 and final
acceptance of this project was on August 26, 2014.
Analysis:Due to the urgency of the situation, AUD instructed Blair
Construction Co., Inc. to mobilize to the project site and construct
the infrastructure at a cost of $379,560.30.
Financial Impact:$379,560.30, under account number 507043490-
5425410/88886666-5425410
Alternatives:No alternatives are recommended.
Recommendation:It is recommended to award the funds for the emergency task
Cover Memo
Item # 4
order, Highway 56 24" Water Main - Phase II Project to Blair
Construction Co., Inc. in the amount of $379,560.30.
Funds are Available
in the Following
Accounts:
507043490-5425410/88886666-5425410
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 1
Item # 4
Engineering Services Committee Meeting
10/27/2014 1:20 PM
Rock Creek Relief Sewer - FTD Easement
Department:Augusta Utilities
Caption:Motion to approve and accept an Easement Deed, from FTD LLC,
for the Rock Creek Relief Sewer Project.
Background:FTD LLC has agreed to donate two (2) easements, for the 800010-
Rock Creek Relief Sewer Project. One (1) of these easements
include an area for a pump station. FTD has requested that AUD
install a fence and gate, to safeguard their property.
Analysis:The easements are being donated and AUD would, in its normal
course of business, install a fence and gate, for the protection of the
pumping station.
Financial Impact:None
Alternatives:Deny motion to approve and accept an Easement Deed, from FTD
LLC, for the Rock Creek Relief Sewer Project, and find an
alternative route.
Recommendation:Approve motion to approve and accept an Easement Deed, from FTD
LLC, for the Rock Creek Relief Sewer Project.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 5
Item # 5
Attachment number 1 \nPage 2 of 5
Item # 5
Attachment number 1 \nPage 3 of 5
Item # 5
Attachment number 1 \nPage 4 of 5
Item # 5
Attachment number 1 \nPage 5 of 5
Item # 5