HomeMy WebLinkAbout2014-10-13-Meeting Agenda
Engineering Services Committee
Meeting
Commission Chamber- 10/13/2014- 1:20 PM
ENGINEERING SERVICES
1. Motion to authorize condemnation to acquire title of a portion
of property in right of way, permanent easement, and one
driveway easement (Parcel 193-0-018-00-0) 2514 Patterson
Bridge Road.
Attachments
2. Motion to authorize condemnation to acquire title to a portion of
property for right of way, permanent construction and
maintenance easement, and two temporary driveway easements
(Parcel 193-0-005-00-0) 4585 Windsor Spring Road.
Attachments
3. Approve funding for Design Consultant Services Supplemental
Agreement Two and Change Number Two to Pond and
Company in the amount of $30,320.00 for the Berckmans Road
Widening, Realignment and Bridge Replacement Project as
requested by the AED.
Attachments
4. Motion to approve Indication of Roundabout Support as well as
lighting and maintenance agreement for possible roundabout at
Highway 88 and Bath Edie Road as requested by AED/TE.
Attachments
5. Motion to approve the minutes of the Engineering Services
Committee held on September 29, 2014.
Attachments
6. Approve funding for Design Consultant Services Supplemental
Agreement One and Change Number One to Civil Services, Inc.
(CSI) in the amount of $30,800.00 for the Old Waynesboro
Road Bridge over Spirit Creek– Bridge Replacement as
requested by the AED.
Attachments
7. Approve one year extension of the current On-Call Vegetation
Maintenance Contract for Roadways and Street Shoulders,
Right-of-Ways, Easements and Detention Ponds with Augusta
Lawn & Turf as requested by AED. (Referred from September
Attachments
www.augustaga.gov
29 Engineering Services Committee)
8. Approve Capital Project Budget (CPB #322-041110-
207822001) Change Number Four and Supplemental
Agreement Six in the amount of $671,334.00 for the Rock
Creek/Warren Lake-Augusta Canal Basin Dredging to Cranston
Engineering Group, PC. for design, expanded environmental
risk analysis & assessment, regulatory agencies review
comments response, and permitting from US Army Corps of
Engineers. Funding is available in the project account for the
Engineering Department.
Attachments
Engineering Services Committee Meeting
10/13/2014 1:20 PM
Acquisition of a portion of the property for right of way,permanent easement and one temporary driveway
easement from Albright (Parcel Project 100)
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property in right of way, permanent easement, and one driveway
easement (Parcel 193-0-018-00-0) 2514 Patterson Bridge Road.
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owners and therefore seeks to acquire
title through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn a portion of subject
property. The required property consists of 35,476.13 square feet of
right of way, 3,231.40 square feet of permanent easement, and one
driveway easement. The appraised value is $45,850.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
G/L 323041110-52.12122 J/L 299823786-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 2
Item # 1
Attachment number 1 \nPage 2 of 2
Item # 1
Engineering Services Committee Meeting
10/13/2014 1:20 PM
Acquisition of a portion of the property for right-of-way, permanent construction & maintenance
easement and two temporary driveway easements to Richmond County, Georgia from Louis M. Hadden,
deceased
Department:Law
Caption:Motion to authorize condemnation to acquire title to a portion of
property for right of way, permanent construction and
maintenance easement, and two temporary driveway easements
(Parcel 193-0-005-00-0) 4585 Windsor Spring Road.
Background:Due to a deceased owner, the City seeks to acquire title through
condemnation in order to obtain clear title. In order to proceed and
avoid further project delays, it is necessary to condemn a portion
of subject property. The required property consists of 4,537.90
square feet of right of way, 12,810.81 square feet of permanent
easement, and two temporary driveway easements. The appraised
value is $1,650.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 323041110-52.12122 J/L 299823786-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 2
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 1
Item # 2
Engineering Services Committee Meeting
10/13/2014 1:20 PM
Berckmans Road Widening, Realignment and Bridge Replacement Project (Bid Item: 11-108) SA2/CO2
Department:Abie L. Ladson, Director
Caption:Approve funding for Design Consultant Services Supplemental
Agreement Two and Change Number Two to Pond and Company
in the amount of $30,320.00 for the Berckmans Road Widening,
Realignment and Bridge Replacement Project as requested by the
AED.
Background:The Berckmans Road Widening, Realignment and Bridge
Replacement is a project from the “Approved Investment List” of
TIA that was approved by voters of the CSRA in July 31, 2012
referendum. In August 2013, commission approved award of final
design phases of the project. Project phase 1 design is
substantially completed.
Analysis:The development of roadway right-of-way/easement acquisition
plans and plats are warranted to finalize roadway improvements.
Efforts also include design modifications to drainage conveyance
system for reducing the need for additional right-of-way/easement
acquisition. This supplemental agreement covers services for plat
preparations, updating drainage calculations and plans.
Financial Impact:Funds are available in amount of $30,320.00 in Project TIA
Discretionary funds
Alternatives:1). Approve funding for Design Consultant Services Supplemental
Agreement Two and Change Number Two to Pond and Company
in the amount of $30,320.00 for the Berckmans Road Widening,
Realignment and Bridge Replacement Project as requested by the
AED. 2). Do not approve and find alternative to complete the
project and meet TIA project completion schedule
Recommendation:Approve alernative #1.
Funds are Available
in the Following TIA Discretionary Funds Cover Memo
Item # 3
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
(SA02 – For changes greater than $20,000) February 2011
AUGUSTA, GEORGIA
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, Pond and Company, entered into a contract with Augusta, Georgia on February 7, 2012,
for Engineering Design Services for the Berckmans Road Widening, Realignment and Bridge
Replacement Project, File Reference No. 11-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta, Georgia are not covered by the scope
of the original contract, we desire to submit the following Supplemental Agreement to-wit:
Engineering services to consist of plat preparations and
Updating drainage calculations and plans
It is agreed that as a result of the above described modification the contract amount is increased by
$30,200.00 from $1,139,384.62 to a new total of $1,169,584.62.
Any modifications to submittal dates shall be as identified in the attached proposal. This Agreement in
no way modifies or changes the original contract of which it becomes a part, except as specifically stated
herein.
NOW, THEREFORE, We, Pond and Company, hereby agree to said Supplemental Agreement consisting
of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made
a part of the original contract to be performed under the specifications thereof, and that the original
contract is in full force and effect, except insofar as it might be modified by this Supplemental
Agreement.
This _________ day of _____________, 2014.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA, GEORGIA
Honorable Deke S. Copenhaver, Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Augusta Richmond County Project umber(s): 328-041110-211828701
Supplemental Agreement umber: 2
Purchase Order umber: 205642
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission
for execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 1 \nPage 1 of 1
Item # 3
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB#32804211828701. This project is Supplemental Agreement
Number Two of the Design Consultant Services Agreement with Pond & Company
Change Number Two in the amount of $30,200.00. These additional services consists of plat
preparations and updating drainage calculaltions and plans on the Berckmans RoadWidening
Realignment, and Bridge Replacement Project. Funding is from TIA Discretionary.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Berckman Rd Realignment SPLOST VI 360,000$
Berckman Rd Over Raes Creek 790,000$
TIA Discretionary 30,200$
1,180,200$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Finance Department
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
CPB#328-041110-211828701
Berckmans Road Widening, Realignment & Bridge Replacement
(Bid 11-108)
Change Number Two
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
10.01.2014
Attachment number 2 \nPage 1 of 2
Item # 3
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#328-041110-211828701
Berckmans Road Widening, Realignment & Bridge Replacement
(Bid 11-108)
Change Number Two
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of
Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
CPB AMOUNT CPB New
SOURCE OF FUNDS CPB Addition CPB
Berckmans Rd Realignment
PHASE VI ($360,000)($360,000)
Berckmans Rd Over Raes Creek ($790,000) ($30,200) ($820,200)
TOTAL SOURCES: ($1,150,000) ($30,200) ($1,180,200)
USE OF FUNDS
ENGINEERING
328-041110-5212115-211828701 $360,000 $30,200 $390,200
328-041110-5212115-211828704 $790,000 $790,000
TOTAL USES: $1,150,000 $30,200 $1,180,200
10.01.2014
Attachment number 2 \nPage 2 of 2
Item # 3
August 12, 2014
Mr. Abie L. Ladson, P.E.
Director - Traffic Engineering Division
City of Augusta
505 Telfair St.
Augusta, GA 30901
Subject: Cost Proposal for Providing Plats & Drainage System Revisions for the Berckmans Road
Widening, Realignment and Bridge Replacement Project
Dear Mr. Ladson:
Pond & Company (Pond) is pleased to provide you with this cost proposal to provide plats & drainage
system revisions (from STA 144+00 to STA 154+50) for the Berckmans Road Widening, Roadway
Realignment and Bridge Replacement Project in the City of Augusta, Richmond County. The plats will
provide the necessary information to document the easements and right-of-way that will be obtained by
the City in order to construct the Berckmans Road Widening, Roadway Realignment and Bridge
Replacement Project. This proposed work will consist of providing plats for approximately 60 parcels, as
well as providing plats for any existing City right-of-way that could be abandoned as part of the
Berckmans Road Widening, Roadway Realignment and Bridge Replacement Project. The drainage
system revisions will consist of updating the drainage system from STA 144+00 to STA 154+50 to
accommodate the removal of a sediment basin that was designed as part of the preliminary plan
submittal.
The following is a detailed overview of the required services specific to this proposal.
SCOPE OF SERVICES
The proposed work associated with this proposal will consist of preparing plats for the right-of-way and
easements that will be necessary to construct the Berckmans Road Widening, Roadway Realignment
and Bridge Replacement Project. Each plat will consist of a drawing at a standard scale that graphically
shows and describes, using bearings and lengths, the boundary of all tracts making up the areas of right-
of-way and easement that will be required by the City in order to construct the Berckmans Road
Widening, Roadway Realignment and Bridge Replacement Project. Additionally, plats will be provided
that consist of a drawing at a standard scale that graphically shows and describes, using bearings and
lengths, the boundary of all tracts making up the areas of the existing Berckmans Road and any side
roads that could be abandoned by the City of Augusta. The drainage system revisions will consist of
updating any drainage calculations and plans that have changed due to the removal of a sediment basin
that was designed as part of the preliminary plan submittal. This will include revising previous calculations
to determine the required drainage structure spacing and necessary pipe sizes. Additionally, drainage
profiles, construction plans, cross sections, and erosion control plan sheets will be revised as needed.
ASSUMPTIONS
It is assumed that the design will be conducted to meet current City of Augusta/Richmond County design
standards, American Association of State Highway Transportation Official (AASHTO) standards, Manual
on Uniform Traffic Control Devices (MUTCD) guidelines, as well as the Americans with Disabilities Act
(ADA) design and constructability standards. It is assumed that the project will not utilize federal funding
Attachment number 3 \nPage 1 of 2
Item # 3
City of Augusta
Cost Proposal for Providing Plats & Drainage
System Revisions for the Berckmans Rd Widening,
Realignment and Bridge Replacement Project
Page 2 of 2
and as a result will not require adherence to the Georgia Department of Transportation (GDOT) Plan
Development Process (PDP) for federally funded projects.
SCHEDULE
Pond understands the important role that this project will play in keeping the Berckmans Road Widening,
Roadway Realignment and Bridge Replacement Project on schedule. We are prepared to start work on
the plats necessary to document the existing City right-of-way that could be abandoned as part of the
Berckmans Road Widening, Roadway Realignment and Bridge Replacement Project immediately. Pond
will provide the plats necessary for the parcels associated with Phase I and Phase II of the Berckmans
Road Widening, Roadway Realignment and Bridge Replacement within four weeks of providing finalized
ROW plans, for each Phase, to the City. Work on the drainage system revisions will also proceed
immediately. All plan revisions and revised calculations for the drainage system from STA 144+00 to STA
154+50 will be included in the Phase I - Berckmans Road Widening, Roadway Realignment and Bridge
Replacement Project final plan submittal.
PROFESSIONAL FEES
All work will be conducted by Pond & Company, with Cranston Engineering Group, P.C. providing property
survey and existing roadway plats and legal descriptions. The total fee for all the above detailed
professional design services is $30,320. This is a lump sum, not to exceed, fee that will be invoiced in
accordance with the compensation method of payment as outlined in the terms and conditions of the
contract provided by the City of Augusta to Pond. This cost includes providing the expected direct
expenses associated with the above tasks including travel to and from the site and to meetings, plan
reproduction, as well as other mail and/or courier expenses, as required for the design efforts.
We appreciate the opportunity to provide these services to the City of Augusta. If you have any questions
please feel free to call me at 678-336-7740. We look forward to working with you on this project.
Sincerely,
POND & COMPANY City of Augusta
__________________________________
Ronald W. Osterloh, P.E.
Principal/Director of Transportation
__________________________________
(Printed Name & Title)
___________________________________
(Date)
Attachment number 3 \nPage 2 of 2
Item # 3
Engineering Services Committee Meeting
10/13/2014 1:20 PM
Letter of Support and Maintenance Agreement for Possible Roundabout at Highway 88 and Bath Edie
Road
Department:Abie L. Ladson, Director
Caption:Motion to approve Indication of Roundabout Support as well as
lighting and maintenance agreement for possible roundabout at
Highway 88 and Bath Edie Road as requested by AED/TE.
Background:Georgia DOT is currently planning a safety project at the
intersection of the Highway 88 and Bath Edie Road. Among the
improvements being considered is the installation of a roundabout.
Currently, the intersection of Highway 88 and Bath Edie Road
experiences a significant amount of angle (T-bone) crashes, the
types of accidents that are almost completely eliminated through
the installation of a roundabout. In fact roundabouts have
demonstrated substantial safety and operational benefits compared
to other forms of intersection control, with reductions in serious
crashes from 60-87 percent. These benefits apply to roundabouts
in not only urban areas but, rural areas as well as a wide range of
other traffic conditions. Over the last decade in the United States,
roundabouts have become more and more common as being the
preferred intersection control option. This is due to the fact that
roundabouts are effective tool for managing speed and
transitioning traffic form a high speed to a low speed environment
and their aesthetic benefits have been shown to create a “gateway’
feel to an area. In fact many state DOT’s, including Georgia now
require that a roundabout analysis be performed at all intersections
prior to consideration of a traffic signal. The purpose of this
item is to gauge support of the local government to provide, in the
event that a roundabout is installed, for the long-term maintenance
of the lighting as well as landscaping, if desired.
Analysis:Construction of the project would be funded 100% by Georgia
DOT.
Financial Impact:1,200-$1,500/year after construction for lighting under the special
projects or arterial streetlight district. Landscaping maintenance
would likely be done using county forces or prison crews. Cover Memo
Item # 4
Alternatives:1)Motion to approve Indication of Roundabout Support as well as
lighting and maintenance agreement for possible roundabout at
Highway 88 and Bath Edie Road as requested by AED/TE. 2) Do
not approve
Recommendation:Approve Alternative Number One
Funds are Available
in the Following
Accounts:
Intersection Safety and Operational Initiative #328-041110-
52.12115/212828014-52.12115
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
DEPARTMENT OF TRANSPORTATION
STATE OF GEORGIA
INDICATION OF ROUNDABOUT SUPPORT
To the Georgia Department of Transportation:
Attn: State Traffic Engineer
935 E. Confederate Ave, Building 24
Atlanta, GA 30316
Location
The Board of Commissioners in Richmond County supports the consideration of a roundabout at the
location specified below.
Local Street Names: Patterson Road at Bath Edie Road
State/County Route Numbers: SR 88 at CR 58
Associated Conditions
The undersigned agrees to participate in the following maintenance of the intersection in the event that
the roundabout is selected as the preferred concept alternative:
- The full and entire cost of the electric energy used for any lighting installed (if needed)
- Any maintenance costs associated with the landscaping (after construction is complete)
We agree to participate in a formal Local Government Lighting Project Agreement during the preliminary
design phase. This indication of support is submitted and all of the conditions are hereby agreed to.
The undersigned are duly authorized to execute this agreement.
This is the ______ day of ___________________, 20______
By: ________________________________
Title: _________________________________ SEAL
Address: ______________________________ Attest
______________________________ ______________________________
Secretary Witness
Attachment number 1 \nPage 1 of 1
Item # 4
Engineering Services Committee Meeting
10/13/2014 1:20 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Engineering Services
Committee held on September 29, 2014.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 5
Item # 5
Attachment number 1 \nPage 2 of 5
Item # 5
Attachment number 1 \nPage 3 of 5
Item # 5
Attachment number 1 \nPage 4 of 5
Item # 5
Attachment number 1 \nPage 5 of 5
Item # 5
Engineering Services Committee Meeting
10/13/2014 1:20 PM
Old Waynesboro Road Over Spirit Creek- Bridge Replacement (Bid 13-210) SA1/CO1
Department:Abie L. Ladson, Director
Caption:Approve funding for Design Consultant Services Supplemental
Agreement One and Change Number One to Civil Services, Inc.
(CSI) in the amount of $30,800.00 for the Old Waynesboro Road
Bridge over Spirit Creek– Bridge Replacement as requested by the
AED.
Background:The Old Waynesboro Road Bridge over Spirit Creek – Bridge
Replacement is a project from the “Approved Investment List” of
TIA that was approved by voters of the CSRA in a July 31, 2012
referendum. In March 2014, commission approved award of the
concept & preliminary design phases of the project.
Analysis:Initial site assessment, field investigation and preliminary design
development efforts warranted exploration of an alternate design
criteria. This supplemental agreement covers additional field
exploration activities and alternate bridge structural design.
Financial Impact:Funds are available in amount of $30,800.00 in Project TIA
Discretionary funds.
Alternatives:1). Approve funding for Design Consultant Services Supplemental
Agreement One and Change Number One to Civil Services, Inc.
(CSI) in the amount of $30,800.00 for the Old Waynesboro Road
Bridge over Spirit Creek– Bridge Replacement as requested by the
AED. 2). Do not approve and find alternative to complete the
project and meet TIA project completion schedule
Recommendation:Approve alternative number one.
Funds are Available
in the Following
Accounts:
TIA Discretionary Funds
Cover Memo
Item # 6
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Attachment number 1 \nPage 1 of 1
Item # 6
(SA02 – For changes greater than $20,000) April 2010
AUGUSTA-RICHMOND COUNTY
AUGUSTA, GA ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Augusta Richmond County Project Number(s): 371-041110-T13048130
Supplemental Agreement Number: 1
Purchase Order Number: 245213
WHEREAS, We, Civil Services, Inc., Consultant, entered into a contract with Augusta-Richmond
County on March 18, 2014, for engineering design services associated with the Old Waynesboro
Road at Spirit Creek Project., File Reference No. 14-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered
by the scope of the original contract, we desire to submit the following Supplemental Agreement
to-wit:
Additional Engineering services for Geotechnical
And Bridge/Structural scope
It is agreed that as a result of the above described modification the contract amount is increased
by $30,800.00 from $284,602.00 to a new total of $315,402.00.
Any modifications to submittal dates shall be as identified in the attached proposal. This
agreement in no way modifies or changes the original contract of which it becomes a part, except
as specifically stated herein.
NOW, THEREFORE, We, Civil Services, Inc., Consultant, hereby agree to said Supplemental
Agreement consisting of the above mentioned items and prices, and agree that this Supplemental
Agreement is hereby made a part of the original contract to be performed under the specifications
thereof, and that the original contract is in full force and effect, except insofar as it might be
modified by this Supplemental Agreement.
This day of , 2014
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Deke Copenhaver, Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission
for execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 2 \nPage 1 of 1
Item # 6
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is set up and authorized to CPB#371-041110/T13048130. This
Supplemental Agreement Number One for the Old Waynesboro Road over Spirit
Creek (Bridge Replacement) consists of additional services for Geotechnical and
Bridge/Structural scope for Civil Service, Inc. (CSI) in the amount of $30,800.
Funding is available in TIA Discretionary Funds:
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
165,000$
120,000$
30,800$
315,800$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Deke Copenhaver, Mayor
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
TIA Discretionary
CPB#371-041110/T13048130
CAPITAL PROJECT BUDGET
Old Waynesboro Road Over Spirit Creek - Bridge Replacement
TIA Design
TIA Discretionary
Change Number One
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of
Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
1 of 6 12.12.2013
Attachment number 3 \nPage 1 of 6
Item # 6
Augusta-Richmond County, Georgia CPB#371-041110/T13048130
CAPITAL PROJECT BUDGET
Old Waynesboro Road Over Spirit Creek - Bridge Replacement
2 of 6 12.12.2013
Attachment number 3 \nPage 2 of 6
Item # 6
Augusta-Richmond County, Georgia CPB#371-041110/T13048130
CAPITAL PROJECT BUDGET
Old Waynesboro Road Over Spirit Creek - Bridge Replacement
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB ADDITION CPB
TIA Funds (165,000)$ (165,000)$
371-04-1110-5212115/T13048130
TIA Discretionary Funds (120,000)$ (30,800)$ (150,800)$
TOTAL SOURCES:(285,000)$ (315,800)$
USE OF FUNDS
ENGINEERING
371-04-1110-5212115/T13048130 285,000$ 30,800$ 315,800$
TOTAL USES:285,000$ 315,800$
3 of 6 12.12.2013
Attachment number 3 \nPage 3 of 6
Item # 6
4 of 6 12.12.2013
Attachment number 3 \nPage 4 of 6
Item # 6
5 of 6 12.12.2013
Attachment number 3 \nPage 5 of 6
Item # 6
6 of 6 12.12.2013
Attachment number 3 \nPage 6 of 6
Item # 6
Engineering Services Committee Meeting
10/13/2014 1:20 PM
On-Call Roadway Vegetation Maintenance – (Contract Extension) Bid 12-152
Department:Abie L. Ladson, Director
Caption:Approve one year extension of the current On-Call Vegetation
Maintenance Contract for Roadways and Street Shoulders, Right-
of-Ways, Easements and Detention Ponds with Augusta Lawn &
Turf as requested by AED. (Referred from September 29
Engineering Services Committee)
Background:The city continues to be challenged with the maintaining of our
right-of-way and roadway shoulders to minimize safety risk and to
accommodate Special Events. Engineering Department (AED)
assessed the need for right-of-way maintenance and required
resources to perform such maintenance and determined that
supplementing engineering maintenance resources with the
existing contracts will be a practical suitable approach to sustain
much needed maintenance of our right-of-way. It will also allow
AED to complete critical maintenance tasks in a timely manner to
minimize public safety risks, damaged property, and any
associated potential hazard liabilities.
Analysis:Augusta, Georgia is currently under contract with Augusta Lawn
Care for roadway vegetation maintenance. Bid was evaluated on
May 2012. In the initial bid for Vegetation Maintenance Services
it is stated that the contract can be renewed on a year to year basis
for two additional years.
Financial Impact:Funding will be determined based upon contract extension and
projects to be completed.
Alternatives:1. Approve one year extension of the current On-Call Vegetation
Maintenance Contract for Roadways and Street Shoulders, Right-
of-Ways, Easements and Detention Ponds with Augusta Lawn &
Turf as requested by AED. 2. Do not approve and accept extended
delay in completion maintenance work.
Recommendation:Approve alternative #1.Cover Memo
Item # 7
Funds are Available
in the Following
Accounts:
Funding to be determined upon contract extension
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
Attachment number 1 \nPage 1 of 22
Item # 7
Attachment number 1 \nPage 2 of 22
Item # 7
Attachment number 1 \nPage 3 of 22
Item # 7
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Engineering Services Committee Meeting
10/13/2014 1:20 PM
Rock Creek/Warren Lake-Augusta Canal Basin Dredging Project-SA6/CO4
Department:Abie L. Ladson, Director
Caption:Approve Capital Project Budget (CPB #322-041110-207822001)
Change Number Four and Supplemental Agreement Six in the
amount of $671,334.00 for the Rock Creek/Warren Lake-Augusta
Canal Basin Dredging to Cranston Engineering Group, PC. for
design, expanded environmental risk analysis & assessment,
regulatory agencies review comments response, and permitting
from US Army Corps of Engineers. Funding is available in the
project account for the Engineering Department.
Background:Rock Creek/ Warren Lake and Augusta Canal Basin Dredging
(Lake Olmstead, Lake Aumond, Heirs Ponds and Rae’s Creek) are
approved projects that are presently in the design and permitting
stage; Section 404 of the Clean Water Act requires individual
permits. A permit application package was submitted in August
2012. As part of permit review process, US Army Corps of
Engineers (CORPS) issued a Joint Public Notice (JPN) in
December advertising the project. The agencies that provided
comments in response to the JPN are: the US Environmental
Protection Agency (EPA), US Department of Interior (F&W), and
the Georgia Department of Natural Resources (DNR). The
CORPS concurred with findings and comments of these agencies
and requested that Augusta, GA provide resolution for rebuttals to
the objections raised by these Federal and State agencies prior to
final action by the CORPS on the permit application. With recent
changes at EPA, there is increase demand to institute water quality
management control measures and assess quality of silted material
and associated risk of impacting water quality of adjacent water
bodies upon its dredging. Similar concerns are raised by these
agencies in their review comments that warrants collection of
additional sediment quality data and assessment of potential
environmental effects of the proposed dredging operations on the
Augusta Canal, Savannah River and Barrow Pit (proposed
disposal site).
Analysis:Additional data collection and information gathering is needed for
expended environmental risk analysis & assessment, preparation,
submission of required response to the CORPS and complete
Cover Memo
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permitting review phase. Needed work includes I) additional
sediment sampling & testing, ii)additional assessment of sediment
quality and its effects on water quality, aquatic system, and human
health, iii) regulatory consultation & additional permitting, iv)
design plan and specification for the dredging operation. The
scope of this new work was identified during coordination and
negotiations that took place with the CORPS and the EPA.
Financial Impact:Funds are available in the project engineering account 322-
041110-5212115/207822001-5212115 upon Commission
approval.
Alternatives:1-Approve Capital Project Budget (CPB #322-041110-
207822001) Change Number Four and Supplemental Agreement
Six in the amount of $671,334.00 for the Rock Creek/Warren
Lake-Augusta Canal Basin Dredging to Cranston Engineering
Group, PC. for design, expanded environmental risk analysis &
assessment, regulatory agencies review comments response, and
permitting from US Army Corps of Engineers. Funding is
available in the project account for the Engineering Department. 2
- Do not approve and identify alternate plan to gather needed data
for preparing required response and completion of USACE
permitting process.
Recommendation:Approve alternative #1
Funds are Available
in the Following
Accounts:
322-041110-5212115/207822001-5212115 ($279,279) & 328-
041110-5212115/212828502-5212115 ($392,055)
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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(SA02 – For changes greater than $20,000) April 2010
AUGUSTA-RICHMOND COUNTY
AUGUSTA, GA ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Augusta Richmond County Project Number(s): 322-04-207822001
Supplemental Agreement Number: 6
Purchase Order Number: 165515
WHEREAS, We, Cranston Engineering Group, Consultant, entered into a contract with Augusta-
Richmond County on May 5, 2009, for engineering design services associated with the Rock
Creek/Warren Lake Restoration Project., File Reference No. 09-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered
by the scope of the original contract, we desire to submit the following Supplemental Agreement
to-wit:
Additional Engineering services for Design, Expanded Environmental Risk
Risk Analysis & Assessment, Regulatory Agencies Review Comments
Response, and Permitting from US Army Corps of Engineers.
It is agreed that as a result of the above described modification the contract amount is increased
by $671,334.00 from $820,941.70 to a new total of $1,492,275.70.
Any modifications to submittal dates shall be as identified in the attached proposal. This
agreement in no way modifies or changes the original contract of which it becomes a part, except
as specifically stated herein.
NOW, THEREFORE, We, Cranston Engineering Group, Consultant, hereby agree to said
Supplemental Agreement consisting of the above mentioned items and prices, and agree that this
Supplemental Agreement is hereby made a part of the original contract to be performed under the
specifications thereof, and that the original contract is in full force and effect, except insofar as it
might be modified by this Supplemental Agreement.
This day of , 2014
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Deke Copenhaver, Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for
execution. For information reference this request, contact Engineering at ext 5070. Thanks
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Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
ROCK CREEK/WARREN LAKE RESTORATION
Capital Project Budget is hereby authorized:
Section 1: This project is authorized to CPB#322-041110-207822001 for Rock Creek/Warren Lake
Restoration project Change Number Four and Supplemental Agreement Number Six in the
amount of $671,334.00 to Cranston Engineering for design, expanded environmental risk analysis
Section 2: The following revenues are anticipated to be available to the Consolidated Government to
complete the project.
Special 1% Sales Tax, Phase II $1,200,000
Special 1% Sales Tax, Phase VI 392,055
$1,592,055
Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in
carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
____________________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#322-041110-207822001
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following
Honorable Deke Copenhaver, Mayor
CHANGE NUMBER FOUR
& assessment, regulatory agencies review comments response, and permitting from US Army Corps
of Engineers. Funding is available in SPLOST Phase II and Phase VI project accounts.
1 of 2 September 30, 2014
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Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
ROCK CREEK/WARREN LAKE RESTORATION
CPB#322-041110-207822001
CHANGE NUMBER FOUR
CPB AMOUNT CPB NEW CPB
SOURCE OF FUNDS CPB ADDITION AMOUNT
SPECIAL 1% SALES TAX, PHASE II
322-04-1110-207822001 ($1,200,000) ($1,200,000)
SPECIAL 1% SALES TAX, PHASE VI
328-04-1110-212828502 ($392,055) ($392,055)
TOTAL SOURCES:($1,200,000) ($392,055) ($1,592,055)
USE OF FUNDS
ENGINEERING
322-041110-5212115-207822001 $920,721 $279,279 $1,200,000
328-041110-5212115-212828502 $392,055
$671,334
STORM DRAINAGE
322-04-1110-5414710-207822001 $279,279 ($279,279) $0
TOTAL USES:$1,200,000 $392,055 $1,592,055
2 of 2 September 30, 2014
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