HomeMy WebLinkAbout2014-09-29-Meeting Agenda
Engineering Services Committee
Meeting
Commission Chamber- 9/29/2014- 1:05 PM
ENGINEERING SERVICES
1. Motion to authorize condemnation to acquire title of a portion
of property for right of way, permanent construction and
maintenance easement, and one temporary driveway easement
(Parcel 227-1-096-00-0) 4780 Windsor Spring Road.
Attachments
2. Motion to authorize condemnation to acquire title of a portion
of property for right of way and permanent construction and
maintenance easement (Parcel 193-0-036-00-0) 4636 Windsor
Spring Road.
Attachments
3. Motion to authorize condemnation to acquire title of a portion
of property for right of way, permanent easement, and one
driveway easement (Parcel 209-0-015-01-0) 4752 Windsor
Spring Road.
Attachments
4. Motion to authorize condemnation to acquire title of a portion
of property for right of way, permanent easement, temporary
encroachment easement, and one driveway easement (Parcel
209-0-008-00-0) 4731 Windsor Spring Road.
Attachments
5. Motion to approve an Option for Right of Way between Dennis
E. Morris and Dianna L. Albright n/k/a Dianna L. Morris and
Augusta, Georgia for an easement consisting of 0.814 acre
(35,476.13 sq. ft.) in fee, and 0.074 acre (3,231.40 sq. ft.) of
permanent construction and maintenance easement located at
2514 Patterson Bridge Road for a total price of $63,800.00.
Attachments
6. Approval of a Construction Change Order in the amount of
$43,866.50 for the Marion Homes Water Main Improvements
project by Eagle Utility Contracting, Inc. Bid item #14-134.
Attachments
7. Approve the deeds of dedication, maintenance agreements, and
road resolution submitted by the Engineering and Augusta
Attachments
Utilities Departments for Haynes Station, Phase 2B.
8. Approve and authorize the Engineering Department (AED) to
purchase 439 stream mitigation credits at a total cost of
$24,803.50 ($56.50 per mitigation credit) from the Bath Branch
Augusta, LLC (Bath Branch Mitigation Bank) to mitigate
stream impacts as determined necessary by the US Army Corps
of Engineers in regards to the Mark Church Road
Improvements Project. Funding is available through Project
TIA funds.
Attachments
9. Motion to approve the minutes of the Engineering Services
Committee held on September 8, 2014.
Attachments
10. Approve the Design Consultant Services Supplemental
Agreement Number One for the North Leg Road Improvements
Project with Wolverton and Associates in amount of $288,000
for the completion of preliminary plans, right-of-way plan, and
final plans as requested by AED. This Project is in Band 1 of
the approved Richmond County Project List for the
Transportation Investment Act of 2010 (aka, TIA, TSPLOST).
Attachments
11. Approve one year extension of the current On-Call Vegetation
Maintenance Contract for Roadways and Street Shoulders,
Right-of-Ways, Easements and Detention Ponds with Augusta
Lawn & Turf as requested by AED.
Attachments
12. Approve entering into an agreement with Jefferson Energy
Cooperative stating that Augusta, Georgia will be responsible
for the cost to relocate their facilities on the project to improve
Windsor Spring Road Phase IV, Willis Foreman Road to
Tobacco, Road, CPB# 323-04-299823766. Also, approve for
the Augusta, Georgia Legal Counsel, Mayor and other
designated representatives of Augusta, Georgia to execute three
(3) Utility Relocation Agreements which state that, upon
completion of the work, payment will be made as requested by
the Augusta Engineering Department.
Attachments
13. Approve entering into an agreement with Unite Private
Networks LLC stating that Augusta, Georgia will not be
responsible for the cost to relocate their facilities on the project
to improve Windsor Spring Road Phase IV, Willis Foreman
Road to Tobacco Road, CPB# 323-04-299823766. Also,
Attachments
www.augustaga.gov
approve for the Augusta, Georgia Legal Counsel, Mayor and
other designated representatives of Augusta, Georgia to execute
three (3) Utility Relocation Agreements which state that, upon
completion of the work, Augusta, Georgia will not be
responsible for any of the cost for relocation of their facilities
as requested by AED.
14. Approve entering into an agreement with Unite Private
Networks LLC stating that Augusta, Georgia will not be
responsible for the cost to relocate their facilities on the project
to improve Windsor Spring Road Phase V, State Route 88 in
Hephzibah to Willis Foreman Road, CPB# 323-04-
299823786. Also, approve for the Augusta, Georgia Legal
Counsel, Mayor and other designated representatives of
Augusta, Georgia to execute three (3) Utility Relocation
Agreements which state that, upon completion of the work,
Augusta, Georgia will not be responsible for any of the cost for
relocation of their facilities as requested by AED.
Attachments
Engineering Services Committee Meeting
9/29/2014 1:05 PM
Acquisition of a portion of the property for permanent construction easement and maintenance easement
and one temporary driveway easement to Richmond County, Georgia from Annie Lou Rhyans, deceased-
4780
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way, permanent construction and
maintenance easement, and one temporary driveway easement
(Parcel 227-1-096-00-0) 4780 Windsor Spring Road.
Background:Due to title issues, the City seeks to acquire title through
condemnation. In order to proceed and avoid further project
delays, it is necessary to condemn a portion of subject property.
The required property consists of 8,665.01 square feet of right of
way, 1,357.45 square feet of permanent construction and
maintenance easement, and one temporary driveway easement.
The appraised value is $17,200.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 323041110-52.12122 J/L 299823786-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 1
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 1
Item # 1
Engineering Services Committee Meeting
9/29/2014 1:05 PM
Acquisition of a portion of the property for permanent construction easement and maintenance easement
to Richmond County, Georgia from Jason B. Coggins-85
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way and permanent construction and
maintenance easement (Parcel 193-0-036-00-0) 4636 Windsor
Spring Road.
Background:The City has been unable to reach an agreement with the property
owner and therefore seeks to acquire title through
condemnation. In order to proceed and avoid further project
delays, it is necessary to condemn a portion of subject
property. The required property consists of 790.34 square feet of
right of way and 762.95 square feet of permanent construction and
maintenance easement. The appraised value is $500.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 323041110-52.12122 J/L 299823786-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 2
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 1
Item # 2
Engineering Services Committee Meeting
9/29/2014 1:05 PM
Acquisition of a portion of the property for permanent easement and one driveway easement to Richmond
County, Georgia from Ronald W. Drayton
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way, permanent easement, and one driveway
easement (Parcel 209-0-015-01-0) 4752 Windsor Spring Road.
Background:The City has been unable to reach an agreement with the property
owner and therefore seeks to acquire title through condemnation. In
order to proceed and avoid further project delays, it is necessary to
condemn a portion of subject property. The required property
consists of 1,183.89 square feet of right of way, 3,465.09 square feet
of permanent easement, and one driveway easement. The appraised
value is $2,150.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
G/L 323041110-52.12122 J/L 299823786-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 1
Item # 3
Engineering Services Committee Meeting
9/29/2014 1:05 PM
Acquisition of a portion of the property for right of way and permanent construction & maintenance
easement and one temporary driveway easement from Ronald W. Drayton -4731 Windsor Spring Rd
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way, permanent easement, temporary
encroachment easement, and one driveway easement (Parcel 209-
0-008-00-0) 4731 Windsor Spring Road.
Background:The City has been unable to reach an agreement with the property
owner and therefore seeks to acquire title through condemnation.
In order to proceed and avoid further project delays, it is necessary
to condemn a portion of subject property. The required property
consists of 6,525.87 square feet of right of way, 4,130.27 square
feet of permanent easement, 2,531.66 square feet of temporary
encroachment easement, and one driveway easement. The
appraised value is $7,750.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 323041110-52.12122 J/L 299823786-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 4
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 1
Item # 4
Engineering Services Committee Meeting
9/29/2014 1:05 PM
Acquisition of Right-of-Way for Easement-Windsor Spring Road Project Parcel 100
Department:Law
Caption:Motion to approve an Option for Right of Way between Dennis E.
Morris and Dianna L. Albright n/k/a Dianna L. Morris and Augusta,
Georgia for an easement consisting of 0.814 acre (35,476.13 sq. ft.)
in fee, and 0.074 acre (3,231.40 sq. ft.) of permanent construction and
maintenance easement located at 2514 Patterson Bridge Road for a
total price of $63,800.00.
Background:The property owner has agreed to convey a certain right-of-way and
easement to Augusta, Georgia, for the Windsor Spring Road Project.
Analysis:The purchase of the referenced property is necessary for the project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the motion to approve the purchase of the referenced property.
Recommendation:Approve the motion to purchase the referenced property.
Funds are Available
in the Following
Accounts:
FUNDS AVAILABLE IN THE FOLLOWING ACCOUNT(S): G/L
323041110-54.11120 J/L 299823786-54.11120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 2
Item # 5
Attachment number 1 \nPage 2 of 2
Item # 5
Engineering Services Committee Meeting
9/29/2014 1:05 PM
Approval of a Construction Change Order in the Amount of $43,866.50 for the Marion Homes Water
Main Improvements project by Eagle Utility Contracting, Inc. Bid item #14-134.
Department:Augusta Utilities Department
Caption:Approval of a Construction Change Order in the amount of
$43,866.50 for the Marion Homes Water Main Improvements
project by Eagle Utility Contracting, Inc. Bid item #14-134.
Background:Due to maintenance issues we will be replacing approximately
7,700 LF of water line as well as new fire hydrants within the
Marion Homes subdivision. Additional funds are being requested
in the sum of $43,866.50 for Eagle Utility Contracting, Inc. to
remove a number of trees throughout the project and for the
materials associated with the installation of an additional 840 LF
of water main.
Analysis:Augusta Utilities Department has found the proposal to be fair and
reasonable and is requesting approval of the additional funds at a
cost of $43,866.50 for Eagle Utility Contracting, Inc.
Financial Impact:$43,866.50, under account number 512043410-5425110 /
80413011-5425110
Alternatives:No alternatives are recommended.
Recommendation:It is recommended to award the additional funds for the
construction of Bid 14-134, Marion Homes Water Main
Installation Project to Eagle Contracting, Inc. in the amount of
$43,866.50.
Funds are Available
in the Following
Accounts:
512043410-5425110 / 80413011-5425110
REVIEWED AND APPROVED BY:Cover Memo
Item # 6
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
EAGLE UTILITY CONTRACTING,INC
1350 Branch Road
Bishop,Ga.30621
(706)769-6015 phone
(706)769-1638 fax
eagleutility@bellsouth.net
Ms.Tevia Davis
Augusta Utilities Department
360 Bay Street,Suite 180
Augusta,Ga.30901
ADDITIONAL PRICING/EXTRA ITEMS:Marion Homes Water Main Improvements
August 8,2014----------------------,---------,-------1
Description
$18.25 LF
Unit Price Total
$12,775.00
Quantity
700 LF Item W-IB 8"Standard Joint PVC
140 LF Item W-1K 8"Restrained Joint PVC $25.50 LF $3,570.00
658 LBS Item W-6 Misc.Fittings $3.25 LB $2,138.50
1 EA Item 10-B 8"Gate Valve $1,110.00 EA $1,110.00
1EA Item W-18 TIe to Existing $4,550.00 EA $4,550.00
lLS
lLS
Item LS-l Additional Trees to be Removed $10,925.00 LS $10,925.00
Item LS-l Addition to Lump Sum Construction
for Grassing,Silt Fence,Testing &Chlorinization,and
Remove and Reset Fences $8,798.00 LS $8,798.00
Total $43,866.50
Attachment number 1 \nPage 1 of 1
Item # 6
Attachment number 2 \nPage 1 of 1
Item # 6
Engineering Services Committee Meeting
9/29/2014 1:05 PM
Haynes Station Ph 2B
Department:
Caption:Approve the deeds of dedication, maintenance agreements, and
road resolution submitted by the Engineering and Augusta
Utilities Departments for Haynes Station, Phase 2B.
Background:The final plat for Haynes Station, Phase 2B, was approved by the
Commission on June 17, 2014. The subdivision design and plat
for this section, including the storm drain system, have been
reviewed and accepted by our engineering staff and the
construction has been reviewed by our inspectors. The Utilities
Department has inspected and reviewed the water and sanitary
sewer installations, and hereby requests acceptance of the utility
deed.
Analysis:This section meets all codes, ordinances and standards. There are
no wetlands or 100-year flood plain boundaries involved in this
section. Acceptance of said utility deed shall dedicate, as required,
the water and sanitary sewer mains along with the applicable
easements to Augusta, Georgia for operation and maintenance.
Financial Impact:By accepting this road and storm drainage installations into the
County system and after the 18-month maintenance warranty by
the developer/contractor for the road and storm drainage has
expired, all future maintenance and associated costs will be borne
by Augusta, Georgia. By acceptance of the utility deeds and
maintenance agreements, all future maintenance and associated
costs for water and sanitary sewer installations will be borne by
Augusta, Georgia, and positive revenue will be generated from the
sale of water and sanitary sewer taps and monthly billing of same.
Alternatives:Approve Alternative Number One.
Recommendation:Approve Alternative Number One.
Funds are Available Cover Memo
Item # 7
in the Following
Accounts:N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
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Item # 7
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Item # 7
Engineering Services Committee Meeting
9/29/2014 1:05 PM
Mark Church Road Improvements Project - Stream Mitigation Credits
Department:Abie L. Ladson, Director
Caption:Approve and authorize the Engineering Department (AED) to
purchase 439 stream mitigation credits at a total cost of
$24,803.50 ($56.50 per mitigation credit) from the Bath Branch
Augusta, LLC (Bath Branch Mitigation Bank) to mitigate stream
impacts as determined necessary by the US Army Corps of
Engineers in regards to the Mark Church Road Improvements
Project. Funding is available through Project TIA funds.
Background:This is a Augusta Engineering Department (AED) managed TIA
Band 1 project that will widen & reconstruct Mark Church Road.
These improvements include an upgrade to the existing roadway
by constructing three lanes, curb and gutter, an enclosed storm
drainage system, and the Marks Church Road Bridge. A ED is
responsible for engineering activities, road design, right-of-way
plans, construction plans, environmental permitting, and the
construction. The Project construction tentative let date is in
October 2014. It has been determined by the US Corps of
Engineers (USACE) that 439 stream mitigation credits will have
to be purchased to mitigate the impacts to Rae’s Creek as result of
roadway bridge widening. The stream mitigation credits will be
purchased from Bath Branch Augusta LLC (a local credit bank) at
a cost of $56.50 per stream credit.
Analysis:The Purchase of Mitigation Credit is a pre-requisite of
Environmental Permits and notice to commence construction
activities at this project. A timely purchase of required credits is
critical to maintain project letting schedules and project
construction funds as allocated.
Financial Impact:It is a TIA project and Funds are available in the project TIA
budget.
Alternatives:1.Approve and authorize the Engineering Department (AED) to
purchase 439 stream mitigation credits at a total cost of
$24,803.50 ($56.50 per mitigation credit) from the Bath Branch
Augusta, LLC (Bath Branch Mitigation Bank) to mitigate stream
Cover Memo
Item # 8
impacts as determined necessary by the US Army Corps of
Engineers in regards to the Mark Church Road Improvements
Project. Funding is available through Project TIA funds. 2. Do not
approve purchase of mitigation credit as requested and lose
designated State & Federal funding, and identify alternate ways to
complete the project
Recommendation:Approve alterntive 1
Funds are Available
in the Following
Accounts:
371-041110-5212115/T13049126-5212115
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Attachment number 1 \nPage 1 of 1
Item # 8
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is authorized to CPB#325-041120-209825201 for the Engineering Department
to purchase 439 stream credits at a total cost of $24,803.50 ($56.50 per mitigation credit)
from the Bath Branch Augusta, LLC to mitigate stream impacts as determined by
the US Army Corps of Engineers.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase V 2,500,000$
TIA Discretionary 195,975$
TIA Project Funds 24,850
2,720,825$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#325-041120-209825201
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
MARKS CHURCH ROAD RECONSTRUCTION PROJECT
CHANGE NUMBER FOUR
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
1 of 2 9.18.2014
Attachment number 2 \nPage 1 of 2
Item # 8
Augusta-Richmond County, Georgia CPB#325-041120-209825201
CAPITAL PROJECT BUDGET
MARKS CHURCH ROAD RECONSTRUCTION PROJECT
CHANGE NUMBER FOUR
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPLOST, PHASE V
325-04-1120-6011110 ($2,500,000)($2,500,000)
TIA Discretionary ($195,975)($195,975)
TIA Project Funds ($24,850)
371-041110-5212115/T13049126-5212115
TOTAL SOURCES: ($2,695,975) ($24,850) ($2,720,825)
USE OF FUNDS
ENGINEERING
325-04-1120-5212115-209825201 $660,278 $24,850 $685,128
CONSTRUCTION
325-04-1120-5414110-209825201 $396,010 $396,010
UTILITY
325-041120-5414510-209825201
$1,639,687 $1,639,687
TOTAL USES:$2,695,975 $24,850 $2,720,825
2 of 2 9.18.2014
Attachment number 2 \nPage 2 of 2
Item # 8
Engineering Services Committee Meeting
9/29/2014 1:05 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Engineering Services
Committee held on September 8, 2014.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 9
Attachment number 1 \nPage 1 of 5
Item # 9
Attachment number 1 \nPage 2 of 5
Item # 9
Attachment number 1 \nPage 3 of 5
Item # 9
Attachment number 1 \nPage 4 of 5
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Attachment number 1 \nPage 5 of 5
Item # 9
Engineering Services Committee Meeting
9/29/2014 1:05 PM
North Leg Road Improvements Project – SA1
Department:Abie L. Ladson, Director
Caption:Approve the Design Consultant Services Supplemental Agreement
Number One for the North Leg Road Improvements Project with
Wolverton and Associates in amount of $288,000 for the
completion of preliminary plans, right-of-way plan, and final
plans as requested by AED. This Project is in Band 1 of the
approved Richmond County Project List for the Transportation
Investment Act of 2010 (aka, TIA, TSPLOST).
Background:The purpose of the North Leg Road Improvements Project is to
improve traffic operations and safety along North Leg Road
between Sibley Road and Wrightsboro Road. This project, which
is in Band 1 of the approved Richmond County TIA list, will
realign the Sibley Road intersection to correct this skew as well as
improve the skew of North Leg/Jackson Roads at its intersection
with Wrightsboro Road and provide an improved lane drop that
will be more in-line with driver’s expectations and improve the
traffic flow and safety of the corridor. Moreover, this project will
include improved pedestrian facilities along the corridor.
Analysis:Augusta Commission on February 18, 2014 approved funding for
the initial three phases of the project for concept development and
database preparation. These tasks are complete and the project is
ready for design, right-of-way and construction plans
development. It is a requirement of the TIA program that Brand 1
projects shall be ready for bidding in 2015.
Financial Impact:Funds are available in the TIA budget account numbers: North
Leg Road Improvements Project 371-041110-
5212115/T13045129-5212115 ($288,000.00).
Alternatives:1) Approve the Design Consultant Services Supplemental
Agreement Number One for the North Leg Road Improvements
Project with Wolverton and Associates in amount of $288,000 for
the completion of preliminary plans, right-of-way plan, and final
plans as requested by AED. This Project is in Band 1 of the
approved Richmond County Project List for the Transportation
Cover Memo
Item # 10
Investment Act of 2010 (aka, TIA, TSPLOST). 2) Do not approve
and identify alternative way to complete the project
Recommendation:Approve alterntive #1
Funds are Available
in the Following
Accounts:
TIA Project Funds 371-041110-5212115/T13045129-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is set up and authorized to CPB# 371-041110-T13045129
Supplemental Agreement Number One. This addition consists of design,
R/W and construction plans development in the amount of $288,000.
Funding is available in the TIA project budget account for design.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
500,000$
500,000$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
CPB#371-041110-T13045129
CAPITAL PROJECT BUDGET
North Leg Road Corridor Improvements
TIA Project Budget
(Wrightsboro Road to Sibley Road)
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
1 of 2 9.18.2014
Attachment number 1 \nPage 1 of 2
Item # 10
Augusta-Richmond County, Georgia CPB#371-041110-T13045129
CAPITAL PROJECT BUDGET
North Leg Road Corridor Improvements
SOURCE OF FUNDS CPB CPB
TIA Project Funds (500,000)$ (500,000)$
371-04-1110-5212115/T13045129-5212115
-
TOTAL SOURCES:(500,000)$ (500,000)$
USE OF FUNDS
ENGINEERING
371-04-1110-5212115/T13045129-5212115 500,000$ 500,000$
TOTAL USES:500,000$ 500,000$
2 of 2 9.18.2014
Attachment number 1 \nPage 2 of 2
Item # 10
(SA02 – For changes more than $20,000)
AUGUSTA-RICHMOND COUNTY
AUGUSTA, GA ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, “Wolverton & Associates, Inc.” Consultant, entered into a contract with Augusta-
Richmond County on “February 18, 2014”, for the “North Leg Road Improvements ”, Project No.
371-041110-T13045129, File Reference No. 14-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered
by the scope of the original contract, we desire to submit the following Supplemental Agreement
to-wit:
Additional Engineering Services for Design, Right-of-Way
And Construction Plans Development
It is agreed that as a result of the above described modification the contract amount is increased
by $288,000.00 from $193,000.00 to a new total of $481,000.00.
Any modifications to submittal dates shall be as identified in the attached proposal. This
agreement in no way modifies or changes the original contract of which it becomes a part, except
as specifically stated herein.
NOW, THEREFORE, We, “Wolverton & Associates, Inc.”, Consultant, hereby agree to said
Supplemental Agreement consisting of the above mentioned items and prices, and agree that this
Supplemental Agreement is hereby made a part of the original contract to be performed under the
specifications thereof, and that the original contract is in full force and effect, except insofar as it
might be modified by this Supplemental Agreement.
This day of , 2014.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Honorable Mayor, Deke Copenhaver
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: __________________________
Title: ___________________________
Augusta Richmond County Project Number(s): 371-041110-T13045129
Supplemental Agreement Number: 1
Purchase Order Number: P242183
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of
Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
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Engineering Services Committee Meeting
9/29/2014 1:05 PM
On-Call Roadway Vegetation Maintenance – (Contract Extension) Bid 12-152
Department:Abie L. Ladson, Director
Caption:Approve one year extension of the current On-Call Vegetation
Maintenance Contract for Roadways and Street Shoulders, Right-
of-Ways, Easements and Detention Ponds with Augusta Lawn &
Turf as requested by AED.
Background:The city continues to be challenged with the maintaining of our
right-of-way and roadway shoulders to minimize safety risk and to
accommodate Special Events. Engineering Department (AED)
assessed the need for right-of-way maintenance and required
resources to perform such maintenance and determined that
supplementing engineering maintenance resources with the
existing contracts will be a practical suitable approach to sustain
much needed maintenance of our right-of-way. It will also allow
AED to complete critical maintenance tasks in a timely manner to
minimize public safety risks, damaged property, and any
associated potential hazard liabilities.
Analysis:Augusta, Georgia is currently under contract with Augusta Lawn
Care for roadway vegetation maintenance. Bid was evaluated on
May 2012. In the initial bid for Vegetation Maintenance Services
it is stated that the contract can be renewed on a year to year basis
for two additional years.
Financial Impact:Funding will be determined based upon contract extension and
projects to be completed.
Alternatives:1. Approve one year extension of the current On-Call Vegetation
Maintenance Contract for Roadways and Street Shoulders, Right-
of-Ways, Easements and Detention Ponds with Augusta Lawn &
Turf as requested by AED. 2. Do not approve and accept extended
delay in completion maintenance work.
Recommendation:Approve alternative #1.
Cover Memo
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Funds are Available
in the Following
Accounts:
Funding to be determined upon contract extension
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Engineering Services Committee Meeting
9/29/2014 1:05 PM
Windsor Spring Rd Phase IV – Reimburse Agreement Jefferson Energy Corp
Department:Abie L. Ladson, Director
Caption:Approve entering into an agreement with Jefferson Energy
Cooperative stating that Augusta, Georgia will be responsible for
the cost to relocate their facilities on the project to improve
Windsor Spring Road Phase IV, Willis Foreman Road to Tobacco,
Road, CPB# 323-04-299823766. Also, approve for the Augusta,
Georgia Legal Counsel, Mayor and other designated
representatives of Augusta, Georgia to execute three (3) Utility
Relocation Agreements which state that, upon completion of the
work, payment will be made as requested by the Augusta
Engineering Department.
Background:On August 5, 1997 the Augusta, Georgia Commission approved
this project to be funded from the Sales Tax Program. On April 6,
1999 Augusta, Georgia and the Georgia Department of
Transportation (GDOT) entered into an agreement for Augusta,
Georgia to be responsible for the preliminary engineering
activities and relocation of public owned utilities. The project
will widen and reconstruct Windsor Spring Road to 4 lanes with a
median and provide an urban drainage system, multi-use trails,
street lighting, and replace the bridge over Spirit Creek. GDOT
funded and acquired the right of way for this project at a cost of
$9,970,630. The construction funds are provided by GDOT and
the project was awarded to E R Snell Contractor, Inc. on July 16,
2014 at the low bid of $27,765,202.50 with a completion date of
April 30, 2017.
Analysis:The project will require relocation of facilities that belong to
Jefferson Energy Cooperative and an estimate was received from
them April 1, 2014 which stated that the cost is $1,040,061.38.
The Engineering Department, the Augusta Metropolitan Planning
Organization (MPO) and GDOT have agreed upon a plan that has
appropriated $2,272,138 to fund the cost to relocate public owned
utilities on this project. On July 29, 2014 GDOT submitted a
Utility Agreement to Augusta, Georgia for execution specifying
how the funds will be dispersed to Augusta.
Cover Memo
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Financial Impact:Augusta will receive funding from GDOT up to $2,272,138 to pay
for relocation of utilities on this project
Alternatives:ALTERNATIVE 1: Approve entering into an agreement with
Jefferson Energy Cooperative stating that Augusta, Georgia will
be responsible for the cost to relocate their facilities on the project
to improve Windsor Spring Road Phase IV, Willis Foreman Road
to Tobacco, Road, CPB# 323-04-299823766. Also, approve for
the Augusta, Georgia Legal Counsel, Mayor and other designated
representatives of Augusta, Georgia to execute three (3) Utility
Relocation Agreements which state that, upon completion of the
work, payment will be made as requested by the Augusta
Engineering Department.ALTERNATIVE 2: N/A
Recommendation:Approve alternative one
Funds are Available
in the Following
Accounts:
323-04-1110/299823766
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Engineering Services Committee Meeting
9/29/2014 1:05 PM
Windsor Spring Road Phase IV – Agreement Unite Private Networks LLC
Department:Abie L. Ladson, Director
Caption:Approve entering into an agreement with Unite Private Networks
LLC stating that Augusta, Georgia will not be responsible for the
cost to relocate their facilities on the project to improve Windsor
Spring Road Phase IV, Willis Foreman Road to Tobacco Road,
CPB# 323-04-299823766. Also, approve for the Augusta,
Georgia Legal Counsel, Mayor and other designated
representatives of Augusta, Georgia to execute three (3) Utility
Relocation Agreements which state that, upon completion of the
work, Augusta, Georgia will not be responsible for any of the cost
for relocation of their facilities as requested by AED.
Background:On August 5, 1997 the Augusta, Georgia Commission approved
for this project to be funded from the Sales Tax Program. On
April 6, 1999 Augusta, Georgia and the Georgia Department of
Transportation (GDOT) entered into an agreement for Augusta,
Georgia to be responsible for the preliminary engineering
activities and relocation of public owned utilities. The project
will widen and reconstruct Windsor Spring Road to 4 lanes with a
median and provide an urban drainage system, multi-use trails,
street lighting and replace the bridge over Spirit Creek. GDOT
funded and acquired the right of way for this project at a cost of
$9,970,630. The construction funds are provided by GDOT and
the project was awarded to E R Snell Contractor, Inc. on July 16,
2014 at the low bid of $27,765,202.50 with a completion date of
April 30, 2017.
Analysis:The project will require relocation of facilities that belong to Unite
Private Networks LLC. Their facilities are located on existing
poles which are within the existing right of way and, therefore, are
not eligible for reimbursement.
Financial Impact:N/A
Alternatives:1. Approve entering into an agreement with Unite Private
Networks LLC stating that Augusta, Georgia will not be
responsible for the cost to relocate their facilities on the project to
Cover Memo
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improve Windsor Spring Road Phase IV, Willis Foreman Road to
Tobacco Road, CPB# 323-04-299823766. Also, approve for the
Augusta, Georgia Legal Counsel, Mayor and other designated
representatives of Augusta, Georgia to execute three (3) Utility
Relocation Agreements which state that, upon completion of the
work, Augusta, Georgia will not be responsible for any of the cost
for relocation of their facilities as requested by AED. 2. N/A
Recommendation:Approve alternative #1
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Engineering Services Committee Meeting
9/29/2014 1:05 PM
Windsor Spring Road Phase V – Agreement Unite Private Networks LLC
Department:Abie L. Ladson, Director
Caption:Approve entering into an agreement with Unite Private Networks
LLC stating that Augusta, Georgia will not be responsible for the
cost to relocate their facilities on the project to improve Windsor
Spring Road Phase V, State Route 88 in Hephzibah to Willis
Foreman Road, CPB# 323-04-299823786. Also, approve for the
Augusta, Georgia Legal Counsel, Mayor and other designated
representatives of Augusta, Georgia to execute three (3) Utility
Relocation Agreements which state that, upon completion of the
work, Augusta, Georgia will not be responsible for any of the cost
for relocation of their facilities as requested by AED.
Background:On August 5, 1997 the Augusta, Georgia Commission approved
for this project to be funded from the Sales Tax Program. On
April 6, 1999 Augusta, Georgia and the Georgia Department of
Transportation (GDOT) entered into an agreement for Augusta,
Georgia to be responsible for the preliminary engineering
activities and relocation of public owned utilities. The project
will widen and reconstruct Windsor Spring Road to 4 lanes with a
median and provide an urban drainage system, multi-use trails,
street lighting and replace the bridge over Norfolk Southern
Railroad. GDOT is funding up to $4,236,500 to acquire the right
of way and the Land Acquisition Department is acquiring the right
of way. The construction funds will be provided by GDOT and
the current estimate is $13,025,783. Construction funds are
approved for GDOT fiscal year 2015. (7/1/14–6/30/15)
Analysis:The project will require relocation of facilities that belong to Unite
Private Networks LLC. Their facilities are located on existing
poles which are within the existing right of way and, therefore, are
not eligible for reimbursement.
Financial Impact:None
Alternatives:1. Approve entering into an agreement with Unite Private
Networks LLC stating that Augusta, Georgia will not be
responsible for the cost to relocate their facilities on the project to
Cover Memo
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improve Windsor Spring Road Phase V, State Route 88 in
Hephzibah to Willis Foreman Road, CPB# 323-04-299823786.
Also, approve for the Augusta, Georgia Legal Counsel, Mayor and
other designated representatives of Augusta, Georgia to execute
three (3) Utility Relocation Agreements which state that, upon
completion of the work, Augusta, Georgia will not be responsible
for any of the cost for relocation of their facilities as requested by
AED. 2. N/A
Recommendation:Approve alternative one
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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