HomeMy WebLinkAbout2014-09-08-Meeting Agenda
Engineering Services Committee
Meeting
Commission Chamber- 9/8/2014- 12:50 PM
ENGINEERING SERVICES
1. Motion to authorize condemnation to acquire title of a portion
of property for right of way and permanent construction and
maintenance easement, and one temporary driveway easement
(Parcel 193-0-097-00-0) 4594 Windsor Spring Road.
Attachments
2. Motion to authorize condemnation to acquire title of a portion
of property for right of way, permanent construction and
maintenance easement, and one temporary driveway easement
(Parcel 227-0-037-00-0) 4759 Windsor Spring Road.
Attachments
3. Motion to authorize condemnation to acquire title of a portion
of property for right of way, permanent construction and
maintenance easement, and one temporary driveway easement
(Parcel 227-0-092-00-0) 4760 Windsor Spring Road.
Attachments
4. Motion to authorize condemnation to acquire title of a portion
of property for right of way, permanent easement, and one
driveway easement (Parcel 209-0-007-00-0) 4727 Windsor
Spring Road.
Attachments
5. Motion to authorize condemnation to acquire title of a portion
of property for permanent easement and temporary
construction easement, (Parcel 052-0-015-00-0) 3875 Belair
Road.
Attachments
6. Motion to authorize condemnation to acquire title of a portion
of property for right of way and permanent construction and
maintenance easement, and one temporary driveway easement
(Parcel 193-0-027-00-0) 4614 Windsor Spring Road.
Attachments
7. Motion to authorize condemnation to acquire title of a portion
of property for right of way and temporary construction
easement, (Parcel 052-0-016-00-0) 3871 Belair Road.
Attachments
www.augustaga.gov
8. Approve purchase order to Duke's Root Control in the amount
of $250,000.00.
Attachments
9. Approve award of Engineering Services Contract to Cranston
Engineering Group, PC in the amount of $353,726.00 for Task
3 of the Augusta ADA Self Evaluation & Transition Plan.
Attachments
10. Approve the formation of a fiber installation and maintenance
crew in the Utilities Department.
Attachments
11. Presentation by Ms. Frances D. Wimberly regarding
continuous flooding on Summerchase property coming from
detention pond on Wrightsboro Road (near Biomet and
Captain D's).
Attachments
12. Motion to approve Indication of Roundabout Support as well
as lighting and maintenance agreement for possible roundabout
at Highway 88 and Bath Edie Road.
Attachments
13. Approve reallocation $630,000 from Oates Creek (SPLOST III
– District 2), to Hyde Park/Wilkerson Gardens Drainage
Improvements Project to partially fund land acquisition and
resident relocations as requested by AED.
Attachments
14. Motion to approve the minutes of the Engineering Services
Committee held on August 25, 2014.
Attachments
15. Motion to determinethat 0.166 Acre of Right-of-Way at the
Northwest Intersection of Alexander Drive and Old Alexander
Drive, as shown on the attached plat has ceased to be used by
the public to the extent that no substantial public purpose is
served by it or that its removal from the county road system is
otherwise in the best public interest, pursuant to O.C.G.A. §32-
7-2, with the abandoned property to be quit-claimed to the
appropriate party(ies), as provided by law and an easement to
be retained over the entire abandoned portion for existing or
future utilities as directed by Augusta Engineering Department
and Augusta Utilities Department.
Attachments
Engineering Services Committee Meeting
9/8/2014 12:50 PM
Acquisition of a portion of the property for permanent construction easement and maintenance easement
and one temporary driveway easement to Richmond County, Georgia from Sharlene K. Roberts 4594
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way and permanent construction and
maintenance easement, and one temporary driveway easement
(Parcel 193-0-097-00-0) 4594 Windsor Spring Road.
Background:The City seeks to acquire title through condemnation due to the
reluctance of Bank of America to release its security interest in the
subject property. In order to proceed and avoid further project
delays, it is necessary to condemn a portion of subject property.
The required property consists of 10,306.69 square feet of right of
way, 5,767.05 square feet of permanent construction and
maintenance easement and one temporary driveway easement.
The appraised value is $15,900.00
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 323041110-52.12122 J/L 299823786-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 1
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 1
Item # 1
Engineering Services Committee Meeting
9/8/2014 12:50 PM
Acquisition of a portion of the property for permanent construction easement and maintenance easement
and one temporary driveway easement to Richmond County, Georgia from Donald R. & Vivian R.
Graham -34
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way, permanent construction and
maintenance easement, and one temporary driveway easement
(Parcel 227-0-037-00-0) 4759 Windsor Spring Road.
Background:The City seeks to acquire title through condemnation due to the
reluctance of Wachovia to release its security interest in the
subject property. In order to proceed and avoid further project
delays, it is necessary to condemn a portion of subject property.
The required property consists of 2,575.22 square feet of right of
way, 636.21 square feet of permanent construction and
maintenance easement, and one temporary driveway easement.
The appraised value is $41,750.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 323041110-52.12122 J/L 299823786-52.12122
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 2
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 1
Item # 2
Engineering Services Committee Meeting
9/8/2014 12:50 PM
Acquisition of a portion of the property for permanent construction easement and maintenance easement
and one temporary driveway easement to Richmond County, Georgia from George Thomas & Michael
Thomas -4760
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way, permanent construction and
maintenance easement, and one temporary driveway easement
(Parcel 227-0-092-00-0) 4760 Windsor Spring Road.
Background:The City seeks to acquire title through condemnation due to the
reluctance of Bank of America to release its security interest in the
subject property. In order to proceed and avoid further project
delays, it is necessary to condemn a portion of subject
property. The required property consists of 5,882.07 square feet of
right of way, 1,772.13 square feet of permanent construction and
maintenance easement, and one temporary driveway
easement. The appraised value is $24,500.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 323041110-52.12122 J/L 299823786-52.12122
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 3
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 1
Item # 3
Engineering Services Committee Meeting
9/8/2014 12:50 PM
Acquisition of a portion of the property for permanent easement and one driveway easement to
Richmond County, Georgia from Virginia W. & Ronald W. Drayton
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way, permanent easement, and one driveway
easement (Parcel 209-0-007-00-0) 4727 Windsor Spring Road.
Background:The City has been unable to reach an agreement with the property
owner and therefore seeks to acquire title through condemnation.
In order to proceed and avoid further project delays, it is necessary
to condemn a portion of subject property. The required property
consists of 4,462.01 square feet of right of way, 2,421.55 square
feet of permanent easement, 2,531.66 square feet of temporary
encroachment easement, and one driveway easement. The
appraised value is $9,050.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 323041110-52.12122 J/L 299823786-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 4
Clerk of Commission
Cover Memo
Item # 4
Engineering Services Committee Meeting
9/8/2014 12:50 PM
Acquisition of a portion of the property for permanent easement and temporary construction easement to
Richmond County, Georgia from Bonnie Cliett Lowe & Sandra Faye Salyers fka Sandra Faye Cliett
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for permanent easement and temporary construction
easement, (Parcel 052-0-015-00-0) 3875 Belair Road.
Background:The City has been unable to reach an agreement with the property
owners and therefore seeks to acquire title through condemnation. In
order to proceed and avoid further project delays, it is necessary to
condemn a portion of subject property. The required property
consists of 335 square feet permanent easement and 674 square feet
of temporary construction easement. The appraised value is $352.00
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
G/L 323-041110-52.12122 J/L 201823332-5212122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 1
Item # 5
Engineering Services Committee Meeting
9/8/2014 12:50 PM
Acquisition of a portion of the property for right of way and permanent construction & maintenance
easement and one temporary driveway easement from Samuel C. Prince, Jr. & Robert Dowe Brittingham
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way and permanent construction and
maintenance easement, and one temporary driveway easement
(Parcel 193-0-027-00-0) 4614 Windsor Spring Road.
Background:Due to title issues, the City seeks to acquire title through
condemnation. In order to proceed and avoid further project
delays, it is necessary to condemn a portion of subject property.
The required property consists of 5,545.65 square feet of right of
way, 6,033.52 square feet of permanent construction and
maintenance easement and one temporary driveway easement.
The appraised value is $22,600.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 323041110-52.12122 J/L 299823786-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 6
Clerk of Commission
Cover Memo
Item # 6
Attachment number 1 \nPage 1 of 1
Item # 6
Engineering Services Committee Meeting
9/8/2014 12:50 PM
Acquisition of a portion of the property for right of way and temporary construction easement- Bonnie Cliett
Lowe & Sandra Faye Salyers aka Sandra Faye Cliett
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way and temporary construction easement,
(Parcel 052-0-016-00-0) 3871 Belair Road.
Background:The City has been unable to reach an agreement with the property
owners and therefore seeks to acquire title through condemnation. In
order to proceed and avoid further project delays, it is necessary to
condemn a portion of subject property. The required property consists
of 941 square feet right of way and 441 square feet of temporary
construction easement. The appraised value is $1,478.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
G/L 323-041110-52.12122 J/L 201823332-5212122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Attachment number 1 \nPage 1 of 1
Item # 7
Engineering Services Committee Meeting
9/8/2014 12:50 PM
Approve purchase order for sanitary sewer root control
Department:Utilities
Caption:Approve purchase order to Duke's Root Control in the amount of
$250,000.00.
Background:Most sanitary sewer lines operate by gravity flow. Sometimes,
those lines become occluded by root infiltration. This eventually
prevents normal operation of the sewer and can cause backups.
Backups are inconvenient for our customers and can sometimes
lead to adverse effects on the environment in the event of
overflows. Duke's Root Control uses a process in which they
inject herbicidal foam into the line. This foam stops root growth
which would block the lines if untreated. Duke's provides a three
year warranty for this service against root regrowth.
Analysis:Duke's Root Control is the only responsive bidder to meet the
specifications. Treating these lines will inhibit root growth in
treated lines. This should serve to prevent root related backups in
those lines. For this cost, we should be able to treat around
175,000 feet of 8-12" sewer lines.
Financial Impact:Funds are available in account 506043410-5223222
Alternatives:Do not award PO.
Recommendation:Award the PO in the amount of $250,000.00 to Dukes Root
Control.
Funds are Available
in the Following
Accounts:
Funds are available in account 506043410-5223222
REVIEWED AND APPROVED BY:
Cover Memo
Item # 8
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Invitation to Bid
Sealed bids will be received at this office on Tuesday, May 13, 2014 @ 11:00 a.m. for furnishing:
Bid Item 14-153 Sewer Line Chemical Root Control Services for Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, April 25,
2014 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is not applicable to this project. To be approved as a local
bidder and receive bid preference an eligible bidder must submit a completed and signed written
application to become a local bidder at least thirty (30) days prior to the date bids are received on an
eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who
otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid
preference on such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle April 3, 10, 17, 24, 2014
Metro Courier April 9, 2014
Revised: 3/7/2013
Attachment number 1 \nPage 1 of 1
Item # 8
UNOFFICIAL
VENDORS
Dukes Root Controls
1020 Hiawatha Blvd
Syracuse, NY 13204
Municipal Sales
68 Parks Rd
Queensbury, NY
12804
Attachment B Yes Yes
E-Verify Number 192689 205001
SAVE Form Yes Yes
Pricing Unit Price Per LF Unit Price Per LF
6 inch $1.37 $0.965
8 inch $1.37 $0.965
10 inch $1.37 $0.965
12 inch $1.82 $0.965
Total Price $207,750.00 $144,750.00
Bid Item #14-153
Sewer Line Chemical Root Control Services
for the Augusta, GA - Utilities Department
Bid Due: Tuesday, May 13, 2014 @ 11:00 a.m.
The following vendors did not respond:
Kamo / 1326 Reynolds Street / Augusta, GA 30901
Augusta Industrial Services, Inc / 15 Lover’s Lane / Augusta, GA 30901
United Sewer Services, Inc / P. O. Box 538 / Patterson, GA 31557
Page 1 of 1
Attachment number 2 \nPage 1 of 1
Item # 8
Attachment number 3 \nPage 1 of 1
Item # 8
Attachment number 4 \nPage 1 of 2
Item # 8
Attachment number 4 \nPage 2 of 2
Item # 8
Engineering Services Committee Meeting
9/8/2014 12:50 PM
Augusta ADA Self Evaluation & Transition Plan
Department:Engineering
Caption:Approve award of Engineering Services Contract to Cranston
Engineering Group, PC in the amount of $353,726.00 for Task 3
of the Augusta ADA Self Evaluation & Transition Plan.
Background:Title II of the Americans with Disabilities Act (ADA) requires
that municipalities have an ADA Self Evaluation & Transition
Plan for evaluating and implementing ADA upgrades in non-
compliant areas. The City of Augusta currently does not have a
plan in place and submitted a Request of Qualifications (RFQ
Item #13-180). The Cranston Engineering Group team responded
to the City’s RFQ, presented an interview, and was selected to
provide the city with a proposal for these services. Cranston
submitted a proposal for the Augusta ADA Self Evaluation &
Transition Plan on April 21, 2014
Analysis:Request for Proposals (RFQ) were reviewed on the following
firms: 1. Moreland Altobelli Associates 2. Cranston Engineering
Group, PC Cranston Engineering was the successful consultant.
AED requested that Cranston Engineering developed a five task
proposal for completing the City’s ADA Self Evaluation &
Transition Plan. The total fee to accomplish these tasks is
$589,522.00. As current funding is limited, it was determined that
phasing the tasks will be a means to get the project underway
while spreading the funding between 2014 and 2015. Phase one
will include Task 3 (Evaluation of Facilities) and is recommended
for approval to begin immediately. The fee for Task 3 is
$353,726.00. The remaining four tasks, phase two, will be
recommended for approval to start at the beginning of 2015. Task
3 involves the field evaluation and inventory collection of the
City’s ADA facilities within the public rights of way as discussed
in Cranston’s proposal. Beginning this task now will allow for the
field work to be substantially completed by the end of 2014, and
set up the remaining four tasks to run consecutively. It is the
recommendation of the Engineering Department to award phase
one of this project to Cranston Engineering Group and begin Task
3 immediately Cover Memo
Item # 9
Financial Impact:Funds are available in SPLOST PHASE VI Curb Cuts and
Sidewalks account number 328-041110-5212115/211828010-
5212115 ($300,000) & TIA Discretionary account ($53,726).
Alternatives:1) APPROVE AWARD OF ENGINEERING SERVICES
CONTRACT TO CRANSTON ENGINEERING GROUP, PC IN
THE AMOUNT OF $353,726.00 FOR TASK 3 OF THE
AUGUSTA ADA SELF EVALUATION & TRANSITION
PLAN. 2) Do not approve, and adjust scope
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
328-041110-5212115/211828010-5212115 & TIA Discretionary
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project change is authorized to CPB#328-041110-211828010. This project proposes to establish
an ADA Self Evaluation & Transition Plan for evaluating and implementing ADA ugrades in
non-compliant areas as required for municipalities in the Title II of the Americans with
Disabilities Act (ADA). Funding is available in SPLOST VI Curbs and Sidewalks account
in the amount of $353,726.00.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Curb and Sidewalks 300,000$
TIA Discretionary 53,726$
353,726$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
CPB#328-041110-211828010
Augusta ADA Self Evaluation & Transition Plan
(Bid 13-180)
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
1.13.2012
Attachment number 1 \nPage 1 of 2
Item # 9
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#328-041110-211828010
Augusta ADA Self Evaluation & Transition Plan
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB ADDITION CPB
CURB & SIDEWALKS
328-041110-211828010 ($300,000)($300,000)
TIA Discretionary Funds ($53,726) ($53,726)
TOTAL SOURCES: ($300,000) ($53,726) ($353,726)
USE OF FUNDS
ENGINEERING
328-041110-5212115-211828010 $353,726 $353,726
TOTAL USES: $353,726 $353,726
1.13.2012
Attachment number 1 \nPage 2 of 2
Item # 9
REQUEST FOR QUALIFICATION
Request for Qualifications will be received at this office until Thursday, September 12, 2013 @ 3:00 p.m. for
furnishing:
RFQ Item #13-180 ADA Self Evaluation & Transition Plan Development for Engineering Department
Qualifications will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices
of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
Request for Qualification (RFQ) documents may be viewed on the Augusta Georgia web site under the
Procurement Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA
Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, August 23,
2013 @ 5:00 P.M. No Proposal will be accepted by fax, all must be received by mail or hand delivered.
No qualifications may be withdrawn for a period of 90 days after time has been called on the date of opening.
Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the including,
but not limited to, the number of copies needed, the timing of the submission, the required financial
data, and any other requirements designated by the Procurement Department are considered material
conditions of the RFQ which are not waiveable or modifiable by the Procurement Director. All requests to
waive or modify any such material condition shall be submitted through the Procurement Director to the
appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission.
Please mark RFQ number on the outside of the envelope.
Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places
the Proponent at the risk of receiving incomplete or inaccurate information upon which to base its qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 1, 8, 15, 22, 2013
Metro Courier August 7, 2013
Revised: 6/27/2013
Attachment number 2 \nPage 1 of 1
Item # 9
UNOFFICIAL
VENDORS Attachment B E-Verify #SAVE Form Original 7 Copies
Moreland Altobelli Asso
2211 Beaver Ruin Road
Norcross, GA 30071
Yes 53328 Yes Yes 6 copies
Cranston Engineering
452 Ellis Street
Augusta, GA 30901
Yes 64684 Yes Yes Yes
RFQ Opening
RFQ Item #13-180
ADA Self Evaluation & Transition Plan Development
for Augusta, Georgia - Engineering Department
RFQ Due: Thursday, September 12, 2013 @ 3:00 p.m.
Due to a error in the RFQ specifications 1-original and 7-copies or 1-original and 6-copies
was acceptable for submission
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 9
Evaluation Criteria PTS
Moreland Altobelli
Associates
2211 Beaver Ruin Road
Norcross, GA 30071
Cranston Engineering
452 Ellis Street
Augusta, GA 30901
1) Qualifications of Company 15 13.5 13.2
2) Qualifications of Key Personnel that
will actually perform the design services 25 20.7 19.7
3) Experience on similar projects 50 44.7 42.5
4) References including specific
individuals, address, phone number, and e-
mail address
10 9.5 8.7
Total 100 88.3 84.0
2 1
Phase II - Presentations
(Ranking in order of preference - 1 being the number one choice
Presentations
Cumulative Phase I - Evaluation Sheet
RFQ Item #13-180
ADA Self Evaluation & Transition Plan Development
for Augusta, Georgia - Engineering Department
Attachment number 4 \nPage 1 of 1
Item # 9
Attachment number 5 \nPage 1 of 1
Item # 9
Attachment number 6 \nPage 1 of 4
Item # 9
Attachment number 6 \nPage 2 of 4
Item # 9
Attachment number 6 \nPage 3 of 4
Item # 9
Attachment number 6 \nPage 4 of 4
Item # 9
Cranston Engineering Group
452 Ellis Street
Augusta, GA 30903-2546
Johnson Laschober & Associates
1296 Broad Street
Augusta, GA 30901
Moreland Altobelli Associates
2211 Beaver Ruin Road, Suite 190
Norcross, GA 30071
Precision Planning Inc
Attn: Mr. Arthur George
400 Pike Boulevard
Lawrenceville GA 30046
W R Toole Engineers Inc
1005 Broad Street, Suite 200
Augusta, GA 30901
WK Dickson & Co
1450 Greene Street
Augusta, GA 30901
The Jaeger Company
119 Washington Street NE
Gainesville, GA 30501
Attn: Robert Titus
EMC Engineering Services Inc
4106 Colbin Blvd Suite 105
Evans, GA 30809
Street Smarts
3160 Main Street Suite 100
Duluth GA 30096
Thomas & Hutton
50 Park of Commerce
Savannah, GA 31405
Hameed Malik
Engineering Admin
Yvonne Gentry
LSB Office
Abie Ladson
Engineering Admin
RFQ 13-180 ADA Self Evaluation &
Transition Plan Development
mailed Thurs, August 1, 2013
RFQ 13-180 ADA Self Evaluation &
Transition Plan Development
For Engineering Department
RFQ Due: Thurs, 9/12/13 @ 3:00 p.m.
Attachment number 7 \nPage 1 of 1
Item # 9
Engineering Services Committee Meeting
9/8/2014 12:50 PM
Formation of a fiber installation and maintenance crew in the Utilities Department
Department:Utilities
Caption:Approve the formation of a fiber installation and maintenance
crew in the Utilities Department.
Background:The Augusta Utilities Department provides drinking water and
wastewater service to an area of approximately 280 square miles.
As a result we own and operate various facilities and devices such
as treatment plants, raw water pumping stations, wells, pumping
stations, storage tanks, remote valves and system security systems.
These facilities and devices are necessarily spread over our entire
service area. Over time we have developed communication
systems that allow us to monitor and control various portions of
our system. These systems were developed using existing
technology and methods that were available to us at the time and
location needed. This approach has resulted in a system that
allows us to monitor much of our system but lacks the level of
reliability, speed and interconnectedness that would allow for a
fully integrated monitoring and control system. We currently
have six separate systems and not all of them can be accessed
from any particular location. In our efforts to unify our systems
we became aware that while we can bring them all onto the same
software platform, our communication technology limits our
ability to truly integrate the systems. Our staff began to look for
secure solutions to this problem and determined that the best
approach would be to develop our own fiber network. A fiber
network would allow complete interconnection of our various
sites and devices while allowing us to control outside access to the
system. We found the cost of having fiber installed is around $20
-$25/ft. It seemed, based on the cost of the materials involved and
our direct labor cost, that we could install the fiber ourselves at a
considerable cost savings. We chose to do a pilot project to
validate our estimates. A summary of the results of this pilot
project is attached for your reference. This successful pilot
demonstrated that we can indeed install the fiber ourselves at a
considerable cost savings compared to contracted installation.
Our next step is to create a crew dedicated to perform this work
on an ongoing basis. We believe a crew of seven would be able to
accomplish this work effectively. A description of this proposed
Cover Memo
Item # 10
crew is also attached for your reference.
Analysis:Security and reliability of our system monitoring and control
network is critical to our continued ability to provide safe and
reliable services to our customers. We believe that developing a
fully-connected fiber network is our best method to accomplish
this goal. We also believe that the best approach to installing and
maintaining such a network is to perforn the work with our own
forces. Our pilot project has demonstrated that the cost savings are
significant and that that the approach is reasonable for our
purposes. In addition, we have demonstrated that by performing
the same work for other departments with reimbursement at our
cost or simply allowing them to utilize a portion of the fiber that
we are installing at no cost, those same benefits could be extended
to them by lowering the cost of fiber installation.
Financial Impact:$280,801.87 annual salary
Alternatives:Establish a fiber network using contracted services. (Not
Recommended)
Recommendation:Authorize the creation of a fiber installation and maintenance crew
and the added positions as indicated in the attached
documentation.
Funds are Available
in the Following
Accounts:
506043580-5111110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
Fiber Installation Pilot Project:
Highland Avenue WTP to Goodrich Street RWPS
This project consisted of running fiber from the Highland Avenue Water Treatment Plant to the
Goodrich Street Raw Water Pumping Station and then along the canal to the headgate structure.
This consisted of running approximately 15,524 feet of fiber. We used leased equipment and the
fiber was spliced by our staff members who have been certified to perform this work. This
project was completed earlier this year at a final cost of $2.11/ft. A good deal of this project
used an abandoned water line as a conduit.
During the planning for this project we worked closely with the Augusta Information
Technology and Traffic Engineering Departments. During this process we were asked if we
could get fiber from our planned route to the new location of the Tax Commissioners Office on
Washington Road. We determined an appropriate route to access the property and installed
approximately 6,230 feet of fiber to meet this need. This installation involved a more traditional
approach to installing the fiber including trenching. The cost of making this connection was
$1.82/ft.
Conclusion
The expected cost to install fiber by a contractor is $20.00 - $25.00 per foot. The results of this
project indicate that the cost of installing fiber with our own forces would be a significant
savings as compared to an expected cost to use contracted installers. There is the possibility that
this project did not encounter some of the more adverse conditions which may be present in this
type of work. We believe, however, that even under more difficult conditions our costs would
not escalate to a point that would negate any savings. We believe that a reasonable expectation
would be that our cost for most projects would be in the $2.00 to $5.00 per foot range.
Attachment number 1 \nPage 1 of 1
Item # 10
Proposed Fiber Installation and Maintenance Crew
Having demonstrated the efficacy of installing fiber with our own forces, we propose to
establish a crew dedicated to this work. The crew would be responsible for installing and
maintaining our fiber network. In addition this crew would assist other departments that have
fiber needs such as the Information Technology Department and the Traffic Engineering
Department. We would anticipate being reimbursed for work for other departments based on
our actual costs to perform the work. The proposed makeup of this crew is described below.
Fiber Crew Positions & Responsibilities
Assistant Facility Manager (1 Position): This position would be responsible for the planning and
execution of the work. This would include the following activities:
Planning and coordination with other parties involved or impacted by the project.
Assigning daily work activities to crew members.
Identifying and ordering materials needed for projects.
Managing the staff assigned to the projects.
Oversee and test work to insure work quality is maintained.
Plant Mechanic (5 Positions): These positions would perform the work related to completing
projects successfully. This would include the following activities:
Operate specialty equipment for installing fiber optic cable.
Install various types of fiber optic cable using best practices.
Locating and confirming the location of other buried utilities to insure a safe project
with minimal disruptions.
Using hand tools as needed for project completion.
Perform preventive maintenance on equipment as needed.
Installing and validating fiber splices and connections.
Maintaining appropriate traffic control measures when working in or near roadways.
SCADA Operator/Data Manager (1 Position): This position will maintain the SCADA interface
system, data related to fiber locations, records of work activities performed, and materials
inventory. This would include the following activities:
Update and maintain SCADA standard operating procedures.
Training new and existing staff in the use of the SCADA system.
Assist with the layout and design of graphics and alarms.
Updates SCADA software as needed.
Utilizes work order system to track work activities.
Monitor warehouse inventory and reorder parts and materials as needed.
Attachment number 2 \nPage 1 of 1
Item # 10
Engineering Services Committee Meeting
9/8/2014 12:50 PM
Frances D. Wimberly
Department:Clerk of Commission
Caption:Presentation by Ms. Frances D. Wimberly regarding continuous
flooding on Summerchase property coming from detention pond
on Wrightsboro Road (near Biomet and Captain D's).
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 11
Attachment number 1 \nPage 1 of 1
Item # 11
Engineering Services Committee Meeting
9/8/2014 12:50 PM
Hwy 88 and Bath Edie Roundabout
Department:
Caption:Motion to approve Indication of Roundabout Support as well as
lighting and maintenance agreement for possible roundabout at
Highway 88 and Bath Edie Road.
Background:Georgia DOT is currently planning a safety project at the
intersection of the Highway 88 and Bath Edie Road. Among the
improvements being considered is the installation of a
roundabout. Currently, the intersection of Highway 88 and Bath
Edie Road experiences a significant amount of angle (T-bone)
crashes, the types of accidents that are almost completely
eliminated through the installation of a roundabout. In fact
roundabouts have demonstrated substantial safety and operational
benefits compared to other forms of intersection control, with
reductions in serious crashes from 60-87 percent. These benefits
apply to roundabouts in not only urban areas but, rural areas as
well as a wide range of other traffic conditions. Over the last
decade in the United States, roundabouts have become more and
more common as being the preferred intersection control option.
This is due to the fact that roundabouts are effective tool for
managing speed and transitioning traffic form a high speed to a
low speed environment and their aesthetic benefits have been
shown to create a “gateway’ feel to an area. In fact many state
DOT’s, including Georgia now require that a roundabout analysis
be performed at all intersections prior to consideration of a traffic
signal. The purpose of this item is to gauge support of the local
government to provide, in the event that a roundabout is installed,
for the long-term maintenance of the lighting as well as
landscaping, if desired.
Analysis:Construction of the project would be funded 100% by Georgia
DOT.
Financial Impact:$1,200-$1,500/year after construction for lighting under the
special projects or arterial streetlight district. Landscaping
maintenance would likely be done using county forces or prison
crews.Cover Memo
Item # 12
Alternatives:1) Motion to approve Indication of Roundabout Support as well as
lighting and maintenance agreement for possible roundabout at
Highway 88 and Bath Edie Road. 2) Do not approve
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
DEPARTMENT OF TRANSPORTATION
STATE OF GEORGIA
INDICATION OF ROUNDABOUT SUPPORT
To the Georgia Department of Transportation:
Attn: State Traffic Engineer
935 E. Confederate Ave, Building 24
Atlanta, GA 30316
Location
The Board of Commissioners in Richmond County supports the consideration of a roundabout at
the location specified below.
Local Street Names: Patterson Road at Bath Edie Road
State/County Route Numbers: SR 88 at CR 58
Associated Conditions
The undersigned agrees to participate in the following maintenance of the intersection in the event
that the roundabout is selected as the preferred concept alternative:
- The full and entire cost of the electric energy used for any lighting installed (if needed)
- Any maintenance costs associated with the landscaping (after construction is complete)
We agree to participate in a formal Local Government Lighting Project Agreement during the
preliminary design phase. This indication of support is submitted and all of the conditions are
hereby agreed to. The undersigned are duly authorized to execute this agreement.
This is the ______ day of ___________________, 20_________
Attest: By: _________________________________________
________________________________________ Title: _________________________________________
Clerk
Attachment number 1 \nPage 1 of 1
Item # 12
Engineering Services Committee Meeting
9/8/2014 12:50 PM
Hyde Park/Wilkerson Gardens Drainage Improvements- Funds Relocation
Department:Abie L. Ladson, Director
Caption:Approve reallocation $630,000 from Oates Creek (SPLOST III –
District 2), to Hyde Park/Wilkerson Gardens Drainage
Improvements Project to partially fund land acquisition and
resident relocations as requested by AED.
Background:In March of 2009, the Augusta-Richmond County approved WK
Dickson to complete designs for the Wilkerson Gardens Drainage
Improvements project. In the hydraulic and hydrology study, it
was revealed that drainage improvements in Wilkerson Gardens
will increase the flow rate of storm water downstream to The
Hyde Park Subdivision. The increase flow rate will cause the
already flooding Hyde Park to flood more severely and
frequently. After having several meetings and discussions with the
District Two Commissioner, Administrator, Hyde Park residents,
design consultants, and other City Departments, it was proposed
to bring before the Engineering Committee and the full
Commission the option to construct a regional stormwater
detention pond within Hyde Park. The plan required the relocation
of Hyde Park residents to other dwellings. The plan also addresses
both the Wilkerson Gardens and Hyde Park drainage issues. To
proceed, the plan required an estimated $200,000 for designing the
detention pond, $8,000,000 to acquire Hyde Park properties
owners, and $10,000,000 to construct the Hyde Park Regional
Detention Pond and reconstruct the drainage system in Wilkerson
Gardens. With only partial funding, The Engineering Department
recommended applying for a $10,000,000 low interest loan
through the Georgia Environmental Facilities Authority (GEFA)
and obtaining funds through the Georgia Emergency Management
Agency (GEMA). The request to apply for the $10,000,000 low
interest loan was disapproved by the Augusta-Richmond County
Commission in June 2010.
Analysis:AED is recommending reallocating funds of $630,000 from
SPLOST III (Oates Creek). Additional funds are needed to
continue the relocation process. A total of $3,824,483.62 has been
incurred for design, land acquisition, and resident relocations. The
current balance is $410,616.38 and the additional funds would
Cover Memo
Item # 13
give a balance of $1,040,616.38. Current funds have fully funded
design and approximately 40% of land acquisition and resident
relocations. The Oates Creek project is a discontinued project and
a total of $630,000 remains in the account. See progress chart
below: 1) Supplement WK Dickson contract for the design of the
regional detention pond: 100% Complete - Proposed time is 2
months @ estimated cost of $0.00. 2) Design detention pond and
storm sewer system (Including permitting process): 85%
Complete - Proposed time is 14 months @ estimated cost of
$200,000.00 3) Land acquisition and Resident Relocations
(PARTIALLY FUNDED): 40% Complete - Proposed time is 48
months @ estimated cost of $8,000,000.00 4) Construction (Hyde
Park and Wilkerson Gardens) (NOT FUNDED): 0% Complete -
Proposed Time is: TETBD @ estimated cost of: $10,000,000.00
Total Estimated Cost: $18,200,000.00 NOTE: (TETBD) To Early
To Be Determined Plans to fund the remaining land acquisition
and resident relocations, and construction will be proposed
through SPLOST Recapture, future SPLOST, an a possible
stormwater utility program.
Financial Impact:Funds are available in the Oates Creek project
Alternatives:1) Approve reallocation $630,000 from Oates Creek (SPLOST III
– District 2), to Hyde Park/Wilkerson Gardens Drainage
Improvements Project to partially fund land acquisition and
resident relocations as requested by AED. 2) Do not approve and
continue placing the project on hold.
Recommendation:Approve alternative one.
Funds are Available
in the Following
Accounts:
323-04-1110-6011110/ 203823451
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 13
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project change is authorized to CPB#328-041110-212828202. This reques is to approve
reallocated funds of $630,000 from Oates Creek (SPLOST III-District 2) to Hyde Park/Wilkerson
Gardens Drainage Improvements project to partially fund land acquisition and resident
relocations.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
MLK Drive, SPLOST VI 1,250,000$
Old Savannah Rd, SPLOST III 1,075,100$
Hyde Park, SPLOST VI 2,000,000$
Oates Creek 630,000$
4,955,100$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
CPB#328-041110-212828202
HYDE PARK/WILKERSON GARDENS DRAINAGE IMPROVEMENTS
REALLOCATION CHANGE NUMBER ONE
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
1.13.2012
Attachment number 1 \nPage 1 of 2
Item # 13
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#328-041110-212828202
HYDE PARK/WILKERSON GARDENS DRAINAGE IMPROVEMENTS
REALLOCATION CHANGE NUMBER ONE
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB ADDITION CPB
MLK Drive, SPLOST VI ($1,250,000) ($1,250,000)
Old Savannah Rd, SPLOST III ($1,075,100) ($1,075,100)
Hyde Park, SPLOST VI ($2,000,000) ($2,000,000)
Oates Creek, SPLOST III ($630,000) ($630,000)
TOTAL SOURCES:($4,325,100) ($4,955,100)
USE OF FUNDS
CONTINGENCY
PHASE VI $4,325,100 $630,000 $4,955,100
TOTAL USES:$4,325,100 $630,000 $4,955,100
1.13.2012
Attachment number 1 \nPage 2 of 2
Item # 13
Engineering Services Committee Meeting
9/8/2014 12:50 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Engineering Services
Committee held on August 25, 2014.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 14
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Item # 14
Engineering Services Committee Meeting
9/8/2014 12:50 PM
Motion to Abandon portions of Alexander Drive
Department:law
Caption:Motion to determinethat 0.166 Acre of Right-of-Way at the
Northwest Intersection of Alexander Drive and Old Alexander
Drive, as shown on the attached plat has ceased to be used by the
public to the extent that no substantial public purpose is served by
it or that its removal from the county road system is otherwise in
the best public interest, pursuant to O.C.G.A. §32-7-2, with the
abandoned property to be quit-claimed to the appropriate party
(ies), as provided by law and an easement to be retained over the
entire abandoned portion for existing or future utilities as directed
by Augusta Engineering Department and Augusta Utilities
Department.
Background:The property lies between and is landlocked by 999 Alexander
Drive and the Right-of-Way/Drainage easement limits. The
property at 999 Alexander Drive is owned by Sana Ullah. Ms.
Ullah has requested that the right-of-way be abandoned and
quitclaimed to her. The legal description and plat of 0.166 Acre of
Right-of-Way at the Northwest Intersection of Alexander Drive
and Old Alexander Drive are attached.
Analysis:In addition to the information provided in the above Background
section, publication notices will be made for a public hearing to be
held, with results to be presented to the Commission. Notice to the
property owners located thereon will be made, pursuant to
O.C.G.A. §32-7-2(b) (1).
Financial Impact:Cost of publication and advertisement of public hearing.
Alternatives:Approve or deny request to determine that 0.166 Acre of Right-of-
Way at the Northwest Intersection of Alexander Drive and Old
Alexander Drive be abandoned.
Recommendation:Approve determination and request for abandonment of 0.166
Acre of Right-of-Way at the Northwest Intersection of Alexander
Drive and Old Alexander Drive, with public hearing to be held
Cover Memo
Item # 15
regarding the issue of abandonment pursuant to O.C.G.A. §32-7-
2, with the abandoned property to be quit-claimed to the
appropriate party(ies) as allowed by law, and an easement(s) as
directed by the Augusta Engineering Department and the Augusta
Utilities Department to be retained over the entire abandoned
portion for existing or future utilities and drainage.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 15
Attachment number 1 \nPage 1 of 2
Item # 15
Attachment number 1 \nPage 2 of 2
Item # 15