HomeMy WebLinkAbout2014-08-25-Meeting Agenda
Engineering Services Committee
Meeting
Commission Chamber- 8/25/2014- 12:50 PM
ENGINEERING SERVICES
1. Approve Supplemental Agreement One to Moreland Altobelli
Associates, Inc., in the amount of $55,254.00 for the funding of
Design Consultant Services on the 7th Street Bridge over the
Augusta Canal – Bridge Replacement as requested by the AED.
Attachments
2. Motion to authorize condemnation to acquire title of a portion
of property for right of way, permanent construction and
maintenance easement, and two temporary driveway easements
(Parcel 227-0-039-00-0) 4769 Windsor Spring Road.
Attachments
3. Motion to authorize condemnation to acquire title of a portion
of property for permanent easement, temporary easement for
construction, and temporary easement for driveways (Parcel
041-3-001-00-0) 1414 Marks Church Road.
Attachments
4. Approve Augusta Utilities and Tag Office Peach Orchard
Commons Estimated Furniture & Equipment Costs.
Attachments
5. Approve Supplemental Agreement #1 to fund the final design
phase in the amount of $138,462.00 to Moreland Altobelli
Associates, Inc., for the Broad Street Bridge over the Augusta
Canal, and the Broad Street Bridge over Hawks Gully as
requested by the AED.
Attachments
6. Motion to approve the termination of the contract between
Heery International and Augusta, Georgia. (Requested by
Commissioner Marion Williams and referred from the
August 19th Commission meeting)
Attachments
7. Approve Change Number One and Change Order One in the
amount of $137,300.00 for Transportation Investment Act
(TIA) Project, Highland Avenue Resurfacing from Wrightsboro
Rd. to Wheeler Rd., with Blair Construction, Inc. for
Attachments
improvement of cross walk additional work. Funding is
available in TIA Discretionary account as requested by AED.
8. Approve and accept the Resolution and Agreement from
GDOT consenting to pay for the relocation of utilities for the
Windsor Spring Road Phase IV Improvements Project and
authorize Augusta’s Legal Counsels and the Mayor to execute
this Resolution and Agreement as requested by AED.
Attachments
9. Approve entering into an agreement with Georgia Power,
stating that the City of Augusta will pay for the Transmission
Facility Relocation Costs on the Marks Church Road Project in
accordance with the estimate, totaling $1,639,687.00. Also,
approve the Utility Relocation Agreement be executed by the
City of Augusta’s Legal Counsels and the Mayor, and approve
payment upon completion of the work as requested by Augusta
Engineering Department.
Attachments
10. Approve entering into an agreement with Atlanta Gas Light
Company (AGL), stating that the City of Augusta will pay for
the AGL Facility Relocation Costs on the Marvin Griffin Road
Project in accordance with the estimate totaling $70,000.00.
Also, approve the Utility Relocation Agreement to be executed
by the City of Augusta Legal Counsel and the Mayor, and
approve payment upon completion of the work as requested by
Augusta Engineering Department.
Attachments
11. Motion to approve the minutes of the Engineering Services
Committee held on August 11, 2014.
Attachments
12. Update from the Interim Administrator regarding the Muncipal
Building renovations. (Referred from the August 19th
Commission meeting)
Attachments
13. Approve procurement of Replacement Parts for Hypochlorite
Generation Equipment.
Attachments
14. Allow Augusta Utilities Department to authorize Systems and
Software to proceed with replacement of payment processing
vendor and purchase of additional customer service billing
software modules.
Attachments
www.augustaga.gov
15. Approve awarding of the annual Street Lighting Bid No. 14-
169 to Graybar, the lowest compliant bidder in the amount not
to exceed, in aggregate, $100,000.
Attachments
16. Approve entering into an agreement with Bellsouth
Telecommunications, LLC d/b/a A T & T Georgia stating that
Augusta, Georgia will be responsible for the cost to relocate
their facilities on the project to improve Windsor Spring Road
Phase IV, Willis Foreman Road to Tobacco, Road, CPB# 323-
04-299823766. Also, approve for the Augusta, Georgia Legal
Counsel, Mayor and other designated representatives of
Augusta, Georgia to execute three (3) Utility Relocation
Agreements which state that, upon completion of the work,
payment will be made as requested by the Augusta Engineering
Department.
Attachments
17. Approve entering into an Agreement with Georgia
Transmission Corporation stating that Augusta, Georgia will be
responsible for the cost to relocate their transmission facilities
reference the project to improve Windsor Spring Road Phase
IV, Willis Foreman Road to Tobacco, Road, CPB# 323-04-
299823766. Also, approve for the Augusta, Georgia Legal
Counsel, Mayor and other designated representatives of
Augusta, Georgia to execute three (3) Utility Relocation
Agreements which state that, upon completion of the work,
payment will be made as requested by the Augusta Engineering
Department.
Attachments
Engineering Services Committee Meeting
8/25/2014 12:50 PM
7th Street Bridge over Augusta Canal- Bridge Replacement- SA#1
Department:Abie L. Ladson, Director AED
Caption:Approve Supplemental Agreement One to Moreland Altobelli
Associates, Inc., in the amount of $55,254.00 for the funding of
Design Consultant Services on the 7th Street Bridge over the
Augusta Canal – Bridge Replacement as requested by the AED.
Background:The 7th Street Bridge over Augusta Canal – Bridge Replacement
is a project from the “Approved Investment List” of TIA that was
approved by voters of the CSRA in July 31, 2012 referendum. In
December 2013, commission approved award of the initial design
phases of the project that included concept development, survey,
and development of design criteria.
Analysis:Initial site assessment and field investigation indicated that
environmental permitting and utility coordination will be required
to reconstruct the bridge. This Supplemental Agreement covers
the needed additional professional services.
Financial Impact:Funds are available in the amount of $55,254.00 in the Project
TIA funds.
Alternatives:1). Approve funding for Design Consultant Services Supplemental
Agreement One to Moreland Altobelli Associates, Inc., in the
amount of $55,254.00 for the 7th Street Bridge over the Augusta
Canal – Bridge Replacement as requested by the AED 2). Do not
approve and find alternative to complete the project and meet TIA
project completion schedule.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
371-041110-5212115/T13041222-5212115
Cover Memo
Item # 1
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
(SA02 – For changes greater than $20,000) April 2010
AUGUSTA-RICHMOND COUNTY
AUGUSTA, GA ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Augusta Richmond County Project Number(s): 371-041110-T13041108 & T13041111
Supplemental Agreement Number: 1
Purchase Order Number: P210089
WHEREAS, We, Moreland Altobelli Associates, Consultant, entered into a contract with Augusta-
Richmond County on 6/15/2012, for engineering design services associated with the Broad St.
Bridge over the Augusta Canal & Broad St. Bridge over Hawks Gully, Bid #11-134, File Reference
No.12-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered
by the scope of the original contract, we desire to submit the following Supplemental Agreement
to-wit:
Broad St over Augusta Canal , environmental permitting
Broad St over Hawks Gully, Roadway, hydraulic, structural & environmental services
It is agreed that as a result of the above described modification the contract amount is increased
by $138,462.00 from $159,910.00 to a new total of $298,372.00.
Any modifications to submittal dates shall be as identified in the attached proposal. This
agreement in no way modifies or changes the original contract of which it becomes a part, except
as specifically stated herein.
NOW, THEREFORE, We, Moreland Altobelli Associates, Consultant, hereby agree to said
Supplemental Agreement consisting of the above mentioned items and prices, and agree that this
Supplemental Agreement is hereby made a part of the original contract to be performed under the
specifications thereof, and that the original contract is in full force and effect, except insofar as it
might be modified by this Supplemental Agreement.
This day of , 2014
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Deke Copenhaver, Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for
execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 1 \nPage 1 of 1
Item # 1
Augusta-Richmond County, Georgia
Bridge Repair and Restoration
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is authorized to CPB#371-041110-T13041222. This project consists of
design services for the 7th Street Bridge over the Augusta Canal Bridge Repair
Supplemental Agreement One to Moreland Altobelli Associates, Inc in the amount
of $55,254. Funding is available in the TIA project budget account.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
150,000$
150,000$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Deke Copenhaver, Mayor
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#371-041110-T13041222
CAPITAL PROJECT BUDGET
7th Street Bridge over the Augusta Canal
TIA Funds
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
1 of 2 8.11.2014
Attachment number 2 \nPage 1 of 2
Item # 1
Augusta-Richmond County, Georgia CPB#371-041110-T13041222
CAPITAL PROJECT BUDGET
7th Street Bridge over the Augusta Canal
CPB AMOUNT NEW
SOURCE OF FUNDS CPB CPB
TIA Funds (150,000)$ (150,000)$
371-041110-T13041222
TOTAL SOURCES: (150,000)$ (150,000)$
USE OF FUNDS
ENGINEERING
371-041110-5212115-T13041222 150,000$ 150,000$
TOTAL USES:150,000$ 150,000$
Attachment number 2 \nPage 2 of 2
Item # 1
Attachment number 3 \nPage 1 of 2
Item # 1
Attachment number 3 \nPage 2 of 2
Item # 1
Engineering Services Committee Meeting
8/25/2014 12:50 PM
Acquisition of a portion of the property for right of way and permanent construction & maintenance
easement- Marshall
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way, permanent construction and
maintenance easement, and two temporary driveway easements
(Parcel 227-0-039-00-0) 4769 Windsor Spring Road.
Background:Due to unclear title, the City seeks to acquire title through
condemnation. In order to proceed and avoid further project
delays, it is necessary to condemn a portion of subject
property. The required property consists of 7,927.99 square feet of
right of way, 1,522.58 square feet of permanent easement, and two
temporary driveway easements. The appraised value is
$18,500.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 323041110-52.12122 J/L 299823786-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 2
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 1
Item # 2
Engineering Services Committee Meeting
8/25/2014 12:50 PM
Acquisition of Permanent Contruction & Maintenance Easement fior Driveways -Zohra
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for permanent easement, temporary easement for
construction, and temporary easement for driveways (Parcel 041-
3-001-00-0) 1414 Marks Church Road.
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
title through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn a portion of subject
property. The required property consists of 321.97 square feet of
permanent easement, 443.36 square feet of temporary easement
for construction, and 1,000.06 square feet of temporary easement
for driveways. The appraised value is $1,300.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 325041120-52.12122 J/L 209825201-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 3
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 1
Item # 3
Engineering Services Committee Meeting
8/25/2014 12:50 PM
Augusta Utilities and Tag Office Peach Orchard Commons Estimated Furniture & Equipment Costs
Department:Utilities, Tom Wiedmeier, Director and Tag Office, Steven
Kendrick, Director
Caption:Approve Augusta Utilities and Tag Office Peach Orchard
Commons Estimated Furniture & Equipment Costs.
Background:The Commission approved the intent to lease Peach Orchard
Commons in the December 10, 2012 meeting and the estimated
costs for furniture and equipment need to be approved.
Analysis:As part of the Peach Orchard Road Commons project, we would
like to provide our customers with a good system to organize their
visit to our location and to provide management reporting to track
customer service efficiency and trends. We are recommending
purchasing these items through federal contract. QMatic Company
is under federal contract and has a system that utilizes customer
kiosks, software, wall mounted monitors and customer
announcements to process customers in an orderly, timely manner
and also tracks details of each customer visit and each customer
service employee. This information will be invaluable in making
decisions to make the customer experience the best it can be at the
new Peach Orchard Road location for both departments. Both
departments will also need furniture and fixtures that will be
purchased under state contract, currently anticipated to be from
Modern Business Systems under Georgia State Contract No.
SWC060748. The estimate for furniture is $130,000 for Utilities
and $75,000 for the Tag Office.
Financial Impact:The cost of the QMatic proposal is $45,908.80 for Utilities and
$97,623.15 for the three Tag Offices. The federal contract
documents are attached to this agenda item. The funds for these
purchases have been budgeted and are available in Utilities fund
506-04-3210-5424510 and the Tag Office portion will be paid by
Fund 272 Capital Outlay.
Alternatives:None
Cover Memo
Item # 4
Recommendation:Approve Augusta Utilities and Tag Office Peach Orchard
Commons Estimated Furniture & Equipment Costs
Funds are Available
in the Following
Accounts:
Utilities fund 506-04-3210-5424510 and the Tag Office portion
will be paid by Fund 272 Capital Outlay.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
INFORMATION FOR ORDERING ACTIVITIES
1a. Special Item Numbers (SINs): See specific schedules for details 1b. Lowest Priced Model: SIN specific,
see current catalog for details 1c. Hourly Rates: N/A
2. Maximum Order: SIN specific, request from contractor
3. Minimum Order: $100.00
4. Geographic Coverage: 50 states, District of Columbia and Puerto Rico
5. Points of Production: Item specific
6. Discount from List Price: Prices shown are net (discount deducted).
7. Quantity Discounts: None
8. Prompt Payment Terms: Net 30 Days
9a. Government Purchase Cards: Acceptable
9b. Discount for Payment by Government Commercial Credit Card: None
10. Foreign Items: Item specific
11a. Time of Delivery: 1 to 150 days after receipt of order
11b. Expedited Delivery: Available for additional charge, item specific
11c. Overnight & 2 Day Delivery: Available for additional charge, item specific
11d. Urgent Requirements: Availability of accelerated delivery determined by factory.
12. FOB Points: FSG 66 and 70 items will be delivered FOB Destination anywhere in the 50 states, District of
Columbia and Puerto Rico, excluding exceptions. Prices for delivery to other overseas destinations are
FOB port of embarkation. FSG 62 and 84 items will be delivered FOB Origin.
13a. Ordering Address: Technical Communities, Inc., 1111 Bayhill Drive, Suite 400, San Bruno, CA 94066,
(650) 624-0525 Main, (650) 624-0535 Fax
13b. Ordering Procedures: For supplies and services, the ordering procedures, information on Blanket Purchase
Agreements (BPA’s) can be found at the GSA/FSS Schedule homepage (fss.gsa.gov/schedules).
14. Payment Address: Same as ordering address (13b)
15. Warranty Provisions: Standard Commercial Warranty
16. Export Packing Charges: Contact contractor for availability and cost
17. Purchase Card Acceptance: No restrictions
18. Through 24: N/A
25. DUNS Number: 08-643-8152
26. CCR Registration: 1RPN6 (CAGE CODE)
Attachment number 1 \nPage 1 of 1
Item # 4
Export Controlled
Items marked "Export Controlled" are subject to export controls by the U.S. Department of State {USML CAT XI (a)(4)}"
Small business credit
Technical Communities, Inc., operator of TestMart, is classified as a "Small Business" under most NAICS. Please check www.sam.gov for
current information.
Federal contract information
Technical Communities, Inc. d.b.a. TestMart
1111 Bayhill Ave Ste 400
San Bruno, CA 94066
DUNS: 08-643-8152
Tax ID: 94-3310442
CAGE code: 1RPN6
DODAAC: Q90079
GS24F0066M (Expiration date: 2018-MAR-10)
GS35F0311R (Expiration date: 2015-FEB-02)
V797P4410B (Expiration date: 2016-MAR-31)
Terms and Conditions
The terms and conditions of orders placed under Federal Supply Schedule (FSS) are determined by the governing FSS contract. In the
event of any inconsistency between the terms and conditions stated in this document and those of the governing FSS, the latter will
govern. FSS contract terms are accessible from www.gsaelibrary.gsa.gov.
All prices are in US dollars.
Acceptable payment methods are commercial credit card (VISA, MasterCard only), or Government Purchase Card (IMPAC), or Net 30
days upon approved credit.
Hardcopy purchase/project orders are required before an order can be processed.
All products ship in commercial packaging unless otherwise noted and will be suitably packaged for airfreight shipment.
Item lead time is indicated with each item and is confirmed at time of order.
All products are shipped via ground unless otherwise specified by customer at time of order.
Technical Communities, Inc. does not offer a right-of-return.
New Product Warranty Returns: Please contact the manufacturer's Customer Service organization for warranty claims, service requests
or Return Material Authorizations (RMA).
FOR RETURNS OR SERVICE FOR REFURBISHED, RECONDITIONED OR REMANUFACTURED PRODUCTS, please contact our
Customer Service Organization for warranty claims, service requests or Return Material Authorizations (RMA). Previously owned and
refurbished equipment is sold with a 6 month warranty and a 5 day right of return except where otherwise stated.
Federal Prime Contractor requirement
To be eligible for FSS pricing prime contractors to the U.S. federal government must provide proof of authorization to use Government supply
sources as per FAR 51.1 and include the following statement on any resulting order:
“This order is placed under the written authorization from the (enter Government organization/contract number here), dated (enter date). In
the event of any inconsistency between the terms and conditions of the order and those of Technical Communities, Inc. Federal Supply
Schedule, the latter will govern.”
Sales tax
Technical Communities, Inc. must be provided re-seller or tax-exempt documentation during time of purchase period otherwise governing
sales tax will be charged.
Privacy note
Technical Communities, Inc. has a firm commitment to your privacy. Technical Communities, Inc. does not share information about individual
users with any unrelated third parties and makes every reasonable effort to protect your data. In some cases, in order to complete a
transaction with a third-party supplier, Technical Communities, Inc. may need to provide information to the vendor necessary to complete the
transaction. In addition, by requesting a quote from Technical Communities, Inc. you may receive periodic communications about this quote
or other relevant topics. Our full privacy policy is available at http://www.testmart.com/about/privacytmp.cfm or by contacting us directly at
888-665-2765.
Attachment number 2 \nPage 1 of 1
Item # 4
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
1.0 Qmatic 10115001 8 weeks NEW GS-35F-0311R 132-33 US 0 None $4,800.00 $3,888.00 1 $0.00 $3,888.00
Orchestra Capacity License
Subtotal $3,888.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
2.0 Qmatic 10115010 8 weeks NEW GS-35F-0311R 132-8 US 0 None $1,200.00 $972.00 1 $0.00 $972.00
Orchestra Dashboard Function
Subtotal $972.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
3.0 Qmatic 10115011 8 weeks NEW GS-35F-0311R 132-8 US 0 None $1,600.00 $1,296.00 1 $0.00 $1,296.00
Orchestra Matchmaker Function
Subtotal $1,296.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
4.0 Qmatic 10115012 8 weeks NEW GS-35F-0311R 132-8 US 0 None $1,067.00 $864.27 1 $0.00 $864.27
Orchestra Calendar Function
Subtotal $864.27
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
5.0 Qmatic 10115014 8 weeks NEW GS-35F-0311R 132-8 US 0 None $1,200.00 $960.00 1 $0.00 $960.00
Orchestra Analysis Function
Subtotal $960.00
1 of 7
Quotation No. 297619-0
Quotation No. 297619-0
Augusta Utilities Department
Joan West
jwest@augustaga.gov
Ref# RGH-GH-82-02242012
Tel: 706-821-1851
Augusta, GA 30906 US
Date: 02/25/2014
Expires: 05/26/2014
Contract number(s):
·GS35F0311R exp 02/02/2015
Company information:
Technical Communities, Inc.
1111 Bayhill Drive Ste 400
San Bruno, CA 94066
·Tax Id: 94-3310442
·D&B: 086438152
·Cage: 1RPN6
Questions?
Ricky Prasad - Technical Communities
rprasad@technicalcommunities.com
Phone: 650-794-3719
Fax: (650) 624-0535
Attachment number 3 \nPage 1 of 7
Item # 4
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
6.0 Qmatic 10115015 8 weeks NEW GS-35F-0311R 132-8 US 0 None $1,600.00 $1,296.00 1 $0.00 $1,296.00
Orchestra Digital Media Function
Subtotal $1,296.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
7.0 Qmatic 10115020 8 weeks NEW GS-35F-0311R 132-8 US 0 None $402.00 $325.62 1 $0.00 $325.62
Orchestra SMS
Subtotal $325.62
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
8.0 Qmatic 10115000 8 weeks NEW GS-35F-0311R 132-33 US 0 None $460.00 $372.60 12 $0.00 $4,471.20
Orchestra User License
Subtotal $4,471.20
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
9.0 Qmatic 99900524 8 weeks NEW GS-35F-0311R 132-8 US 6 Months $2,520.00 $1,512.00 1 $0.00 $1,512.00
Orchestra Branch Hub with 1745 Interface
Subtotal $1,512.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
10.0 Qmatic 10214120 8 weeks NEW GS-35F-0311R 132-51 US 6 Months $8,325.00 $4,995.00 1 $0.00 $4,995.00
Intro 17
Subtotal $4,995.00
2 of 7
Quotation No. 297619-0
Quotation No. 297619-0
Augusta Utilities Department
Joan West
jwest@augustaga.gov
Ref# RGH-GH-82-02242012
Tel: 706-821-1851
Augusta, GA 30906 US
Date: 02/25/2014
Expires: 05/26/2014
Contract number(s):
·GS35F0311R exp 02/02/2015
Company information:
Technical Communities, Inc.
1111 Bayhill Drive Ste 400
San Bruno, CA 94066
·Tax Id: 94-3310442
·D&B: 086438152
·Cage: 1RPN6
Questions?
Ricky Prasad - Technical Communities
rprasad@technicalcommunities.com
Phone: 650-794-3719
Fax: (650) 624-0535
Attachment number 3 \nPage 2 of 7
Item # 4
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
11.0 Qmatic 214201 8 weeks NEW GS-35F-0311R 132-8 US 6 Months $810.00 $486.00 1 $0.00 $486.00
Q-MATIC Vision Touch Screen Table/Wall Stand
Subtotal $486.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
12.0 Qmatic 99900557 8 weeks NEW OPEN MARKET $0.00 $70.00 1 $0.00 $70.00
99900557
Open Market Item, Non GSA - NCR Case of 2x980 thermal Ticket Rolls
Subtotal $70.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
13.0 Qmatic 340401 8 weeks NEW GS-35F-0311R 132-8 US 6 Months $975.00 $585.00 5 $0.00 $2,925.00
D948R Matrix Display (Red)
Subtotal $2,925.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
14.0 Qmatic 340301 8 weeks NEW GS-35F-0311R 132-8 US 6 Months $555.00 $333.00 9 $0.00 $2,997.00
D924R Matrix Display (Red)
Subtotal $2,997.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
15.0 Qmatic 112014 8 weeks NEW GS-35F-0311R 132-8 US 6 Months $180.00 $108.00 1 $0.00 $108.00
CP2014 Main Connection Box
Subtotal $108.00
3 of 7
Quotation No. 297619-0
Quotation No. 297619-0
Augusta Utilities Department
Joan West
jwest@augustaga.gov
Ref# RGH-GH-82-02242012
Tel: 706-821-1851
Augusta, GA 30906 US
Date: 02/25/2014
Expires: 05/26/2014
Contract number(s):
·GS35F0311R exp 02/02/2015
Company information:
Technical Communities, Inc.
1111 Bayhill Drive Ste 400
San Bruno, CA 94066
·Tax Id: 94-3310442
·D&B: 086438152
·Cage: 1RPN6
Questions?
Ricky Prasad - Technical Communities
rprasad@technicalcommunities.com
Phone: 650-794-3719
Fax: (650) 624-0535
Attachment number 3 \nPage 3 of 7
Item # 4
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
16.0 Qmatic 112018 8 weeks NEW GS-35F-0311R 132-8 US 6 Months $150.00 $90.00 2 $0.00 $180.00
CP2018 Power Connection Box
Subtotal $180.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
17.0 Qmatic 117030 8 weeks NEW GS-35F-0311R 132-8 US 6 Months $1,580.00 $950.00 1 $0.00 $950.00
CHORAL
Subtotal $950.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
18.0 Qmatic 99900565 8 weeks NEW OPEN MARKET $0.00 $68.10 3 $0.00 $204.30
99900565
Open Market Item, Non GSA - Control 12C/T Compact Ceiling Speaker
Subtotal $204.30
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
19.0 Qmatic 99900564 8 weeks NEW OPEN MARKET $0.00 $360.00 1 $0.00 $360.00
99900564
Open Market Item, Non GSA - Bogen 35 Watt Mixer Amplifier - Classic Series UL/CSA
Subtotal $360.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
20.0 Qmatic HW9024 8 weeks NEW OPEN MARKET US 0 Stnd $600.00 $600.00 1 $0.00 $600.00
Hardware, Signage and Cabling
Subtotal $600.00
4 of 7
Quotation No. 297619-0
Quotation No. 297619-0
Augusta Utilities Department
Joan West
jwest@augustaga.gov
Ref# RGH-GH-82-02242012
Tel: 706-821-1851
Augusta, GA 30906 US
Date: 02/25/2014
Expires: 05/26/2014
Contract number(s):
·GS35F0311R exp 02/02/2015
Company information:
Technical Communities, Inc.
1111 Bayhill Drive Ste 400
San Bruno, CA 94066
·Tax Id: 94-3310442
·D&B: 086438152
·Cage: 1RPN6
Questions?
Ricky Prasad - Technical Communities
rprasad@technicalcommunities.com
Phone: 650-794-3719
Fax: (650) 624-0535
Attachment number 3 \nPage 4 of 7
Item # 4
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
21.0 Qmatic 100932 8 weeks NEW OPEN MARKET US 0 Stnd $210.00 $178.50 3 $0.00 $535.50
Qmatic Power Supply PS5A
Subtotal $535.50
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
22.0 Qmatic 99900394 8 weeks NEW OPEN MARKET US 0 Stnd $110.00 $106.70 1 $0.00 $106.70
UPS Battery Backup
Subtotal $106.70
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
23.0 Qmatic 99900546 8 weeks NEW OPEN MARKET $0.00 $165.00 2 $0.00 $330.00
99900546
Open Market Item, Non GSA - Cat5e Cable - 300' Box
Subtotal $330.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
24.0 Qmatic 99900013 8 weeks NEW OPEN MARKET US 0 Stnd $80.00 $77.60 1 $0.00 $77.60
4-Port Ethernet Switch
Subtotal $77.60
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
25.0 Qmatic PM-hr 8 weeks NEW GS-35F-0311R 132-51 US 0 None $150.00 $135.00 6 $0.00 $810.00
Project Manager (Service is offered with an experience level of 5 years and as an hourly rate for any additional hours required after the minimum)
Subtotal $810.00
5 of 7
Quotation No. 297619-0
Quotation No. 297619-0
Augusta Utilities Department
Joan West
jwest@augustaga.gov
Ref# RGH-GH-82-02242012
Tel: 706-821-1851
Augusta, GA 30906 US
Date: 02/25/2014
Expires: 05/26/2014
Contract number(s):
·GS35F0311R exp 02/02/2015
Company information:
Technical Communities, Inc.
1111 Bayhill Drive Ste 400
San Bruno, CA 94066
·Tax Id: 94-3310442
·D&B: 086438152
·Cage: 1RPN6
Questions?
Ricky Prasad - Technical Communities
rprasad@technicalcommunities.com
Phone: 650-794-3719
Fax: (650) 624-0535
Attachment number 3 \nPage 5 of 7
Item # 4
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
26.0 Qmatic SA-hr 8 weeks NEW GS-35F-0311R 132-51 US 0 None $150.00 $135.00 12 $0.00 $1,620.00
Systems Analyst (Service is offered with an experience level of 3 years and as an hourly rate for any additional hours required after the minimum)
Subtotal $1,620.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
27.0 Qmatic SCV001 8 weeks NEW OPEN MARKET US 0 Stnd $1,999.00 $1,799.00 1 $0.00 $1,799.00
System Configuration Visit
Subtotal $1,799.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
28.0 Qmatic TR2-hr 8 weeks NEW GS-35F-0311R 132-51 US 0 None $150.00 $135.00 8 $0.00 $1,080.00
Trainer - Level II (Service is offered with an experience level of 5 years and as an hourly rate for any additional hours required after the minimum)
Subtotal $1,080.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
29.0 Qmatic IT-hr 8 weeks NEW GS-35F-0311R 132-51 US 0 None $125.00 $112.50 29 $0.00 $3,262.50
Installation Technician (Service is offered with an experience level of 2 years and as an hourly rate for any additional hours required after the minimum)
Subtotal $3,262.50
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
30.0 Qmatic TR9090 8 Weeks NEW OPEN MARKET $0.00 $1,100.00 1 $0.00 $1,100.00
TR9090
Open Market Item, Non GSA - Travel and Expenses
Subtotal $1,100.00
6 of 7
Quotation No. 297619-0
Quotation No. 297619-0
Augusta Utilities Department
Joan West
jwest@augustaga.gov
Ref# RGH-GH-82-02242012
Tel: 706-821-1851
Augusta, GA 30906 US
Date: 02/25/2014
Expires: 05/26/2014
Contract number(s):
·GS35F0311R exp 02/02/2015
Company information:
Technical Communities, Inc.
1111 Bayhill Drive Ste 400
San Bruno, CA 94066
·Tax Id: 94-3310442
·D&B: 086438152
·Cage: 1RPN6
Questions?
Ricky Prasad - Technical Communities
rprasad@technicalcommunities.com
Phone: 650-794-3719
Fax: (650) 624-0535
Attachment number 3 \nPage 6 of 7
Item # 4
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
31.0 Qmatic LG0001 8 weeks NEW OPEN MARKET $0.00 $0.00 1 $0.00 $0.00
LG0001
Open Market Item, Non GSA - English (included with voice unit at no charge)
Subtotal $0.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
32.0 Qmatic HW-MAINT 8 weeks NEW GS-35F-0311R 132-12 US 0 Stnd $500,000.00 $1,421.84 1 $0.00 $1,421.84
Qmatic Hardware Maintenance is calculated at 12% off the Hardware list price. The GSA price will then be calculated at a 5% discount - (HW list price / .88 = HW-MAINT list price / .95 = HW-MAINT
GSA Price)
Subtotal $1,421.84
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
33.0 Qmatic SW-MAINT 8 weeks NEW GS-35F-0311R 132-34 US 0 Stnd $500,000.00 $4,305.27 1 $0.00 $4,305.27
Qmatic Software Maintenance is calculated at 12% off the Software list price. The GSA price will then be calculated at a 5% discount - (HW list price / .88 = SW-MAINT list price / .95 = SW-MAINT
GSA Price)
=====
RE: Updated quote. Orchestra enterprise connected to the enterprise server. Shared capacity licensee from the Tax office. Self check-in with kiosk that can also be greeter managed. Nine possible
service points with 924 displays. Additional 948 displays to direct customer to the correct service point.(Directional displays in hallways.) Three stack 948 main display in lobby. Automated voice
announcements. Complete installation, training and management reports are included. A project manager site visit is also included at the same time as the TAX office visit to finalize desired
configuration. 12 cc licensees including users, managers and greeter. Categories and matter codes TBD during PM site visit. This system will connect to the County SQL DB and server.
THIS QUOTE IS ONLY VALID IF ORDERED AT THE SAME TIME AS THE TAX OFFICE QUOTE
Subtotal $4,305.27
Shipping:$0.00
Tax:$0.00
Total:$45,908.80
Thank You for choosing Technical Communities.
To place your credit card order call (650) 794-3717
7 of 7
Quotation No. 297619-0
Quotation No. 297619-0
Augusta Utilities Department
Joan West
jwest@augustaga.gov
Ref# RGH-GH-82-02242012
Tel: 706-821-1851
Augusta, GA 30906 US
Date: 02/25/2014
Expires: 05/26/2014
Contract number(s):
·GS35F0311R exp 02/02/2015
Company information:
Technical Communities, Inc.
1111 Bayhill Drive Ste 400
San Bruno, CA 94066
·Tax Id: 94-3310442
·D&B: 086438152
·Cage: 1RPN6
Questions?
Ricky Prasad - Technical Communities
rprasad@technicalcommunities.com
Phone: 650-794-3719
Fax: (650) 624-0535
Attachment number 3 \nPage 7 of 7
Item # 4
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
1.0 Qmatic 10115001 8 weeks NEW GS-35F-0311R 132-33 US 0 None $4,800.00 $3,888.00 1 $0.00 $3,888.00
Orchestra Capacity License
Subtotal $3,888.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
2.0 Qmatic 10115010 8 weeks NEW GS-35F-0311R 132-8 US 0 None $1,200.00 $972.00 1 $0.00 $972.00
Orchestra Dashboard Function
Subtotal $972.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
3.0 Qmatic 10115011 8 weeks NEW GS-35F-0311R 132-8 US 0 None $1,600.00 $1,296.00 1 $0.00 $1,296.00
Orchestra Matchmaker Function
Subtotal $1,296.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
4.0 Qmatic 10115012 8 weeks NEW GS-35F-0311R 132-8 US 0 None $1,067.00 $864.27 1 $0.00 $864.27
Orchestra Calendar Function
Subtotal $864.27
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
5.0 Qmatic 10115014 8 weeks NEW GS-35F-0311R 132-8 US 0 None $1,200.00 $960.00 1 $0.00 $960.00
Orchestra Analysis Function
Subtotal $960.00
1 of 8
Quotation No. 297632-0
Quotation No. 297632-0
Richmond County Tax
Steven Kendrick
steven.kendrick@augustaga.gov
Ref# RGH-GP-83-02242012
Tel: 706-821-2417
Augusta, GA 30901 US
Date: 02/25/2014
Expires: 05/26/2014
Contract number(s):
·GS35F0311R exp 02/02/2015
Company information:
Technical Communities, Inc.
1111 Bayhill Drive Ste 400
San Bruno, CA 94066
·Tax Id: 94-3310442
·D&B: 086438152
·Cage: 1RPN6
Questions?
Ricky Prasad - Technical Communities
rprasad@technicalcommunities.com
Phone: 650-794-3719
Fax: (650) 624-0535
Attachment number 4 \nPage 1 of 8
Item # 4
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
6.0 Qmatic 10115015 8 weeks NEW GS-35F-0311R 132-8 US 0 None $1,600.00 $1,296.00 1 $0.00 $1,296.00
Orchestra Digital Media Function
Subtotal $1,296.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
7.0 Qmatic 10115020 8 weeks NEW GS-35F-0311R 132-8 US 0 None $402.00 $325.62 1 $0.00 $325.62
Orchestra SMS
Subtotal $325.62
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
8.0 Qmatic 10115000 8 weeks NEW GS-35F-0311R 132-33 US 0 None $460.00 $372.60 28 $0.00 $10,432.80
Orchestra User License
Subtotal $10,432.80
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
9.0 Qmatic 99900524 8 weeks NEW GS-35F-0311R 132-8 US 6 Months $2,520.00 $1,512.00 3 $0.00 $4,536.00
Orchestra Branch Hub with 1745 Interface
Subtotal $4,536.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
10.0 Qmatic 10214120 8 weeks NEW GS-35F-0311R 132-51 US 6 Months $8,325.00 $4,995.00 3 $0.00 $14,985.00
Intro 17
Subtotal $14,985.00
2 of 8
Quotation No. 297632-0
Quotation No. 297632-0
Richmond County Tax
Steven Kendrick
steven.kendrick@augustaga.gov
Ref# RGH-GP-83-02242012
Tel: 706-821-2417
Augusta, GA 30901 US
Date: 02/25/2014
Expires: 05/26/2014
Contract number(s):
·GS35F0311R exp 02/02/2015
Company information:
Technical Communities, Inc.
1111 Bayhill Drive Ste 400
San Bruno, CA 94066
·Tax Id: 94-3310442
·D&B: 086438152
·Cage: 1RPN6
Questions?
Ricky Prasad - Technical Communities
rprasad@technicalcommunities.com
Phone: 650-794-3719
Fax: (650) 624-0535
Attachment number 4 \nPage 2 of 8
Item # 4
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
11.0 Qmatic 214201 8 weeks NEW GS-35F-0311R 132-8 US 6 Months $810.00 $486.00 3 $0.00 $1,458.00
Q-MATIC Vision Touch Screen Table/Wall Stand
Subtotal $1,458.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
12.0 Qmatic 99900557 8 weeks NEW OPEN MARKET $0.00 $70.00 3 $0.00 $210.00
99900557
Open Market Item, Non GSA - NCR Case of 2x980 thermal Ticket Rolls
Subtotal $210.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
13.0 Qmatic 340301 8 weeks NEW GS-35F-0311R 132-8 US 6 Months $555.00 $333.00 18 $0.00 $5,994.00
D924R Matrix Display (Red)
Subtotal $5,994.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
14.0 Qmatic 112014 8 weeks NEW GS-35F-0311R 132-8 US 6 Months $180.00 $108.00 9 $0.00 $972.00
CP2014 Main Connection Box
Subtotal $972.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
15.0 Qmatic 112018 8 weeks NEW GS-35F-0311R 132-8 US 6 Months $150.00 $90.00 4 $0.00 $360.00
CP2018 Power Connection Box
Subtotal $360.00
3 of 8
Quotation No. 297632-0
Quotation No. 297632-0
Richmond County Tax
Steven Kendrick
steven.kendrick@augustaga.gov
Ref# RGH-GP-83-02242012
Tel: 706-821-2417
Augusta, GA 30901 US
Date: 02/25/2014
Expires: 05/26/2014
Contract number(s):
·GS35F0311R exp 02/02/2015
Company information:
Technical Communities, Inc.
1111 Bayhill Drive Ste 400
San Bruno, CA 94066
·Tax Id: 94-3310442
·D&B: 086438152
·Cage: 1RPN6
Questions?
Ricky Prasad - Technical Communities
rprasad@technicalcommunities.com
Phone: 650-794-3719
Fax: (650) 624-0535
Attachment number 4 \nPage 3 of 8
Item # 4
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
16.0 Qmatic 117030 8 weeks NEW GS-35F-0311R 132-8 US 6 Months $1,580.00 $950.00 3 $0.00 $2,850.00
CHORAL
Subtotal $2,850.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
17.0 Qmatic 99900565 8 weeks NEW OPEN MARKET $0.00 $68.10 9 $0.00 $612.90
99900565
Open Market Item, Non GSA - Control 12C/T Compact Ceiling Speaker
Subtotal $612.90
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
18.0 Qmatic 99900564 8 weeks NEW OPEN MARKET $0.00 $360.00 3 $0.00 $1,080.00
99900564
Open Market Item, Non GSA - Bogen 35 Watt Mixer Amplifier - Classic Series UL/CSA
Subtotal $1,080.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
19.0 Qmatic HW9024 8 weeks NEW OPEN MARKET US 0 Stnd $600.00 $600.00 3 $0.00 $1,800.00
Hardware, Signage and Cabling
Subtotal $1,800.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
20.0 Qmatic 100932 8 weeks NEW OPEN MARKET US 0 Stnd $210.00 $178.50 4 $0.00 $714.00
Qmatic Power Supply PS5A
Subtotal $714.00
4 of 8
Quotation No. 297632-0
Quotation No. 297632-0
Richmond County Tax
Steven Kendrick
steven.kendrick@augustaga.gov
Ref# RGH-GP-83-02242012
Tel: 706-821-2417
Augusta, GA 30901 US
Date: 02/25/2014
Expires: 05/26/2014
Contract number(s):
·GS35F0311R exp 02/02/2015
Company information:
Technical Communities, Inc.
1111 Bayhill Drive Ste 400
San Bruno, CA 94066
·Tax Id: 94-3310442
·D&B: 086438152
·Cage: 1RPN6
Questions?
Ricky Prasad - Technical Communities
rprasad@technicalcommunities.com
Phone: 650-794-3719
Fax: (650) 624-0535
Attachment number 4 \nPage 4 of 8
Item # 4
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
21.0 Qmatic 99900394 8 weeks NEW OPEN MARKET US 0 Stnd $110.00 $106.70 3 $0.00 $320.10
UPS Battery Backup
Subtotal $320.10
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
22.0 Qmatic 99900546 8 weeks NEW OPEN MARKET $0.00 $165.00 3 $0.00 $495.00
99900546
Open Market Item, Non GSA - Cat5e Cable - 300' Box
Subtotal $495.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
23.0 Qmatic 99900013 8 weeks NEW OPEN MARKET US 0 Stnd $80.00 $77.60 3 $0.00 $232.80
4-Port Ethernet Switch
Subtotal $232.80
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
24.0 Qmatic PM-hr 8 weeks NEW GS-35F-0311R 132-51 US 0 None $150.00 $135.00 15 $0.00 $2,025.00
Project Manager (Service is offered with an experience level of 5 years and as an hourly rate for any additional hours required after the minimum)
Subtotal $2,025.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
25.0 Qmatic SA-hr 8 weeks NEW GS-35F-0311R 132-51 US 0 None $150.00 $135.00 20 $0.00 $2,700.00
Systems Analyst (Service is offered with an experience level of 3 years and as an hourly rate for any additional hours required after the minimum)
Subtotal $2,700.00
5 of 8
Quotation No. 297632-0
Quotation No. 297632-0
Richmond County Tax
Steven Kendrick
steven.kendrick@augustaga.gov
Ref# RGH-GP-83-02242012
Tel: 706-821-2417
Augusta, GA 30901 US
Date: 02/25/2014
Expires: 05/26/2014
Contract number(s):
·GS35F0311R exp 02/02/2015
Company information:
Technical Communities, Inc.
1111 Bayhill Drive Ste 400
San Bruno, CA 94066
·Tax Id: 94-3310442
·D&B: 086438152
·Cage: 1RPN6
Questions?
Ricky Prasad - Technical Communities
rprasad@technicalcommunities.com
Phone: 650-794-3719
Fax: (650) 624-0535
Attachment number 4 \nPage 5 of 8
Item # 4
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
26.0 Qmatic SCV001 8 weeks NEW OPEN MARKET US 0 Stnd $1,999.00 $1,799.00 1 $0.00 $1,799.00
System Configuration Visit
Subtotal $1,799.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
27.0 Qmatic TR2-hr 8 weeks NEW GS-35F-0311R 132-51 US 0 None $150.00 $135.00 30 $0.00 $4,050.00
Trainer - Level II (Service is offered with an experience level of 5 years and as an hourly rate for any additional hours required after the minimum)
Subtotal $4,050.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
28.0 Qmatic IT-hr 8 weeks NEW GS-35F-0311R 132-51 US 0 None $125.00 $112.50 88 $0.00 $9,900.00
Installation Technician (Service is offered with an experience level of 2 years and as an hourly rate for any additional hours required after the minimum)
Subtotal $9,900.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
29.0 Qmatic TR9090 8 Weeks NEW OPEN MARKET $0.00 $1,100.00 3 $0.00 $3,300.00
TR9090
Open Market Item, Non GSA - Travel and Expenses
Subtotal $3,300.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
30.0 Qmatic LG0001 8 weeks NEW OPEN MARKET $0.00 $0.00 1 $0.00 $0.00
LG0001
Open Market Item, Non GSA - English (included with voice unit at no charge)
Subtotal $0.00
6 of 8
Quotation No. 297632-0
Quotation No. 297632-0
Richmond County Tax
Steven Kendrick
steven.kendrick@augustaga.gov
Ref# RGH-GP-83-02242012
Tel: 706-821-2417
Augusta, GA 30901 US
Date: 02/25/2014
Expires: 05/26/2014
Contract number(s):
·GS35F0311R exp 02/02/2015
Company information:
Technical Communities, Inc.
1111 Bayhill Drive Ste 400
San Bruno, CA 94066
·Tax Id: 94-3310442
·D&B: 086438152
·Cage: 1RPN6
Questions?
Ricky Prasad - Technical Communities
rprasad@technicalcommunities.com
Phone: 650-794-3719
Fax: (650) 624-0535
Attachment number 4 \nPage 6 of 8
Item # 4
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
31.0 Qmatic HW-MAINT 8 weeks NEW GS-35F-0311R 132-12 US 0 Stnd $500,000.00 $3,626.46 1 $0.00 $3,626.46
Qmatic Hardware Maintenance is calculated at 12% off the Hardware list price. The GSA price will then be calculated at a 5% discount - (HW list price / .88 = HW-MAINT list price / .95 = HW-MAINT
GSA Price)
Subtotal $3,626.46
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
32.0 Qmatic SW-MAINT 8 weeks NEW GS-35F-0311R 132-34 US 0 Stnd $500,000.00 $6,268.20 1 $0.00 $6,268.20
Qmatic Software Maintenance is calculated at 12% off the Software list price. The GSA price will then be calculated at a 5% discount - (HW list price / .88 = SW-MAINT list price / .95 = SW-MAINT
GSA Price)
Subtotal $6,268.20
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
33.0 Qmatic QMC1013 8 weeks NEW GS-35F-0311R 132-8 US 6 Months $1,500.00 $1,200.00 1 $0.00 $1,200.00
Orchestra Web Connector
Subtotal $1,200.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
34.0 Qmatic 99900538 8 weeks NEW OPEN MARKET US 0 Stnd $330.00 $330.00 3 $0.00 $990.00
HDMI over Cat5 ¿ 4-Port Transmitter
Subtotal $990.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
35.0 Qmatic 99900539 8 weeks NEW OPEN MARKET US 0 Stnd $260.00 $260.00 5 $0.00 $1,300.00
HDMI over Cat5 Receiver/Extender
Subtotal $1,300.00
7 of 8
Quotation No. 297632-0
Quotation No. 297632-0
Richmond County Tax
Steven Kendrick
steven.kendrick@augustaga.gov
Ref# RGH-GP-83-02242012
Tel: 706-821-2417
Augusta, GA 30901 US
Date: 02/25/2014
Expires: 05/26/2014
Contract number(s):
·GS35F0311R exp 02/02/2015
Company information:
Technical Communities, Inc.
1111 Bayhill Drive Ste 400
San Bruno, CA 94066
·Tax Id: 94-3310442
·D&B: 086438152
·Cage: 1RPN6
Questions?
Ricky Prasad - Technical Communities
rprasad@technicalcommunities.com
Phone: 650-794-3719
Fax: (650) 624-0535
Attachment number 4 \nPage 7 of 8
Item # 4
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
36.0 Qmatic 213066 8 weeks NEW GS-35F-0311R 132-8 SE 6 Months $1,950.00 $1,170.00 3 $0.00 $3,510.00
Cinematic 1 Media Player
Subtotal $3,510.00
Line Description
Lead
Time Type Contract SIN COO Warranty
List
price
Your
price Qty FOB Shipping Subtotal
37.0 Qmatic 99900549 8 weeks NEW OPEN MARKET $0.00 $100.00 3 $0.00 $300.00
99900549
Open Market Item, Non GSA - Audio/Video Connection Hardware for Cinematic TV Option
=======
========
Updated Qmatic Orchestra enterprise system. Infrastructure shared with Utilities Dept and MUST BE PURCHASE AT THE SAME TIME FOR QUOTES TO BE VALID. All sites installed at the same
site. Main office plus two new branches TAX OFFICE ONLY. Customer lobby management system for three tax offices plus allowing connection to Utilities dept branch office. (Utilities quoted
separately) ALL FOUR SITES TO BE INSTALLED AT THE SAME TIME. GROUP TRAINING. Self check-in desktop kiosk that can also print greeter managed tickets. THE COUNTY WILL PROVIDE
THE SQL DB,SERVER AND TV"S. Walk direct option. 924 displays at all service points to direct customers to service counter. TV integration for all Tax office sites. TV's to be supplied by Richmond
county Automated voice announcements. Complete installation, training and management reports are included. A project manager site visit is also included to finalize desired configuration. 28 users
among 3 Tax sites including managers, and greeter. Categories and matter codes TBD. This QMATIC Orchestra enterprise solution can accommodate other branches and departments that wish to
join in. This revision Includes SMS, Web Connector and Calendar modules to allow customized look and development by Richmond County IT staff.
Subtotal $300.00
Shipping:$0.00
Tax:$0.00
Total:$97,623.15
Thank You for choosing Technical Communities.
To place your credit card order call (650) 794-3717
8 of 8
Quotation No. 297632-0
Quotation No. 297632-0
Richmond County Tax
Steven Kendrick
steven.kendrick@augustaga.gov
Ref# RGH-GP-83-02242012
Tel: 706-821-2417
Augusta, GA 30901 US
Date: 02/25/2014
Expires: 05/26/2014
Contract number(s):
·GS35F0311R exp 02/02/2015
Company information:
Technical Communities, Inc.
1111 Bayhill Drive Ste 400
San Bruno, CA 94066
·Tax Id: 94-3310442
·D&B: 086438152
·Cage: 1RPN6
Questions?
Ricky Prasad - Technical Communities
rprasad@technicalcommunities.com
Phone: 650-794-3719
Fax: (650) 624-0535
Attachment number 4 \nPage 8 of 8
Item # 4
Engineering Services Committee Meeting
8/25/2014 12:50 PM
Broad Street Bridge over the Augusta Canal, and Broad Street Bridge over Hawks Gully – SA1
Department:Abie L. Ladson, Director
Caption:Approve Supplemental Agreement #1 to fund the final design
phase in the amount of $138,462.00 to Moreland Altobelli
Associates, Inc., for the Broad Street Bridge over the Augusta
Canal, and the Broad Street Bridge over Hawks Gully as
requested by the AED.
Background:The Broad Street Bridge structures over the Augusta Canal and
over Hawks Gully are in need of major repairs and
maintenance. They require painting, sidewalk repairs, expansion
joint repair, lighting repair, sub-structure and super-structure
repair, barrier repair, and restoring the historical significance and
aesthetics. In June 2012, Commission approved award of the
initial design phases that included concept development, survey,
and existing conditions assessment to Moreland Altobelli
Associates, Inc. The findings and recommendations of this initial
phase warrant additional structural, hydraulic & hydrology, and
environmental assessment and development of bridge replacement
plans for Hawks Gully Bridge.
Analysis:In June 2012, Commission approved the initial design phases of
the project that included concept development, survey,
environmental documentation and public involvement. The
purpose of this item is to move the project from concept to final
design and construction.
Financial Impact:Funds are available in amount of $122,966.00 in Project TIA
funds and 15,496.00 in TIA Discretionary funds.
Alternatives:1). Approve Supplemental Agreement #1 to fund the final design
phase in the amount of $138,462.00 to Moreland Altobelli
Associates, Inc., for the Broad Street Bridge over the Augusta
Canal, and the Broad Street Bridge over Hawks Gully as
requested by the AED. 2). Do not approve and find alternative to
complete the project and meet TIA project completion schedule.
Cover Memo
Item # 5
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
Broad St over Augusta Canal ($23,966), Broad St over Hawks
Gully ($99,000 +$15,496 TIA Discretionary Funds)
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 2
Item # 5
Attachment number 1 \nPage 2 of 2
Item # 5
Augusta-Richmond County, Georgia
371-041110-T13041111
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project change is authorized to Broad Street Bridge over the Augusta Canal ($23,966)
CPB#371-041110-T13041108 & the Broad Street Bridge over Hawks Gully ($99,000) +($15,496)
CPB#371-041110-T13041111 to Moreland Atobelli Associates in the total amount of
$138,462.00 to be funded from TIA Project and Discretionary accounts.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase VI 160,000$
TIA Funds 122,966$
TIA Discretionary 15,496$
298,462$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
BRIDGE REHABILATION & REPAIRS
Bid Item 11-134
CPB#371-041110-T13041108
( Broad Street over the Augusta Canal & Broad Street over Hawks Gully )
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
5.15.2012
Attachment number 2 \nPage 1 of 2
Item # 5
Augusta-Richmond County, Georgia
371-041110-T13041111
CAPITAL PROJECT BUDGET
BRIDGE REHABILATION & REPAIRS
Bid Item 11-134
CPB#371-041110-T13041108
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB ADDITION CPB
SPECIAL 1% SALES TAX, PHASE VI
328-041110-6011110-211828012 ($160,000)($160,000)
TIA Funds ($122,966) ($122,966)
371-041110-T13041108 & T13041111
TIA Discretionary Funds ($15,496) ($15,496)
TOTAL SOURCES: ($160,000) ($138,462) ($298,462)
USE OF FUNDS
ENGINEERING
328-041110-5212115-211828012 $160,000 $160,000
371-041110-5212115-T13041108/T13041111 $138,462 $138,462
TOTAL USES: $160,000 $138,462 $298,462
5.15.2012
Attachment number 2 \nPage 2 of 2
Item # 5
(SA02 – For changes greater than $20,000) April 2010
AUGUSTA-RICHMOND COUNTY
AUGUSTA, GA ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Augusta Richmond County Project Number(s): 371-041110-T13041108, 371-041110-T13041111
Supplemental Agreement Number: 1
Purchase Order Number: P210089
WHEREAS, We, Moreland Altobelli Associates, Consultant, entered into a contract with Augusta-
Richmond County on 6/15/2012, for engineering design services associated with the Broad St.
Bridge over the Augusta Canal & Broad St. Bridge over Hawks Gully, Bid #11-134, File Reference
No.12-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered
by the scope of the original contract, we desire to submit the following Supplemental Agreement
to-wit:
Broad St. over Augusta Canal, environmental permitting
Broad St over hawks Gully, roadway, hydraulic, structural & environmental services
It is agreed that as a result of the above described modification the contract amount is increased
by $138,462.00 from $159,910.00 to a new total of $298,372.00.
Any modifications to submittal dates shall be as identified in the attached proposal. This
agreement in no way modifies or changes the original contract of which it becomes a part, except
as specifically stated herein.
NOW, THEREFORE, We, Moreland Altobelli Associates, Consultant, hereby agree to said
Supplemental Agreement consisting of the above mentioned items and prices, and agree that this
Supplemental Agreement is hereby made a part of the original contract to be performed under the
specifications thereof, and that the original contract is in full force and effect, except insofar as it
might be modified by this Supplemental Agreement.
This day of , 2014
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Deke Copenhaver, Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for
execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 3 \nPage 1 of 1
Item # 5
Engineering Services Committee Meeting
8/25/2014 12:50 PM
Contract with Heery International
Department:Clerk of Commission
Caption:Motion to approve the termination of the contract between Heery
International and Augusta, Georgia. (Requested by
Commissioner Marion Williams and referred from the August
19th Commission meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Engineering Services Committee Meeting
8/25/2014 12:50 PM
Highland Avenue Resurfacing from Wrightsboro Rd. to Wheeler Rd. 13-200 Change #1 & Change Order
1
Department:Abie L. Ladson, PE., CPESC, Director
Caption:Approve Change Number One and Change Order One in the
amount of $137,300.00 for Transportation Investment Act (TIA)
Project, Highland Avenue Resurfacing from Wrightsboro Rd. to
Wheeler Rd., with Blair Construction, Inc. for improvement of
cross walk additional work. Funding is available in TIA
Discretionary account as requested by AED.
Background:Highland Avenue Resurfacing project (from Wrightsboro Rd to
Wheeler Rd) is one of fifty City of Augusta TIA (aka TSPLOST)
projects. This is the second project that has been let for
construction in Band 1 for the City. There is an existing cross
walk within project limits that is in need of improvement. AED
determined that it will be cost effective improving this cross walk
in combination with road resurfacing work.
Analysis:Project is currently under construction. Additional work consists
of selected length of sidewalk replacement, curb cut for
wheelchair ramp and installation of double sided cross walk push
button rapid flasher. Supplemental work is to enhance safety of
pedestrian using existing cross walk. Supplementing the additional
work with the original contract with Blair Construction, Inc., will
allow AED to enhance safety of pedestrian using the in question
cross walk.
Financial Impact:Funding is in amount of $137,300.00 is available in TIA
Discretionary funds
Alternatives:1)Approve Change Number One and Change Order One in the
amount of $137,300.00 for Transportation Investment Act (TIA)
Project, Highland Avenue Resurfacing from Wrightsboro Rd. to
Wheeler Rd., with Blair Construction, Inc. , for Improvement of
cross walk additional work. Funding is available in TIA
Discretionary account as requested by AED. 2)Do not approve,
and identify alternate way to complete needed additional work.Cover Memo
Item # 7
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
TIA DISCRETIONARY FUNDS
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Change Order Number: One Date: 07/10/2014
Project Title Highland Avenue Resurfacing from Wrightsboro Road to Wheeler Road
Original Contract Date: 12/17/2013 Project Number: 371-041110-T13041119
Owner: Augusta-Richmond County P.O. Number: P242177
Contractor: Blair Construction, Inc.
The following change order is hereby made to the proposal for the above project: See Attached
TOTAL AMOUNT OF THIS CHANGE ORDER $137,300.00
The Contract time will be Increased /Decreased by 0 calendar days as a result of this change.
Original Contract Amount $517,079.90
Previous Change Order
(Increased / Decreased) $ 0.00
This Change Order
(Increased / Decreased) $ 137,300.00
TOTAL CONTRACT WITH CHANGE ORDER(S) $654,379.90
* * * * * * * * * * * * *
Funding Source/Account Number: 371-041110-54.14110/T13041119
Requested By: Date:
Contractor
Submitted By: Date:
Engineering Construction Manager
Accepted By: Date:
Engineering Department Head
Approved By: Date:
Mayor
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of
Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 1 \nPage 1 of 1
Item # 7
To:Augusta Engineering Department Date: July 10, 2014
Attn: Anthony Taylor
522 Greene Street
Augusta, Georgia 30901
Re:Extra Work Requested for: Highland Avenue Resurfacing Project
No.Description Unit Price AMOUNT
1 Concrete Sidewalk, 4" Thick (Already In Place)1500 SY $ 56.00 $ 84,000.00
2 Additional 4" Thick Concrete Sidewalk
(To be installed at various locations)200 SY $ 80.00 $ 16,000.00
3 Reconstruct Driveway Aprons at 816 Highland Ave.2 EA $ 1,600.00 $ 3,200.00
4 Furnish & Install set of Eltec Pedestrian Solor Powered Cross
Walk Flashing Beacon 2 EA $ 17,050.00 $ 34,100.00
TOTAL 137,300.00$
PROPOSAL
"Thank You For This Opportunity"
Quantity
Blair Construction, Inc.
Asphalt Paving & Underground Utilities
4308 Evans-to-Locks Rd
P.O. Box 770, Evans, Georgia 30809
Phone 706.868.1950 Fax 706.868.1855
Attachment number 2 \nPage 1 of 1
Item # 7
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
Highland Avenue Resurfacing from Wrightsboro Rd. to Wheeler Rd.
Change Number One
Capital Project Budget is hereby authorized:
Section 1: This project is authorized to CPB# 371-04110/T13041119. This Change Number One is
for Blair Construction, Inc. additoonal funds in the amount of $137,300 to be used
Funds are available in the construction budget account numbers: TIA Budgeted account
Section 2: The following revenues are anticipated to be available to the Consolidated Government to
complete the project.
TIA Budgeted $268,841
TIA Discretionary $248,238
TIA Discretionary $137,300
$654,379
Section3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in
carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
____________________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB# 371-041110-T1304119
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following
Honorable Deke Copenhaver, Mayor
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution.
For information reference this request, contact Engineering at ext 5070. Thanks
for the improvement of the Cross Walk additional work.
TIA Discretionary account in the amount of $137,300.
1 of 2 11.16.2010
Attachment number 3 \nPage 1 of 2
Item # 7
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
Highland Avenue Resurfacing from Wrightsboro Rd. to Wheeler Rd.
Change Number One
CPB# 371-041110-T1304119
CPB AMOUNT
SOURCE OF FUNDS CPB
TIA Funds
XXXXXXX ($268,841)($268,841)
Discretionary Funds
XXXXX ($248,238) ($137,300) ($385,538)
TOTAL SOURCES:($517,079)($654,379)
USE OF FUNDS
ROADS
xxxxxx $517,079 $137,300 $654,379
TOTAL USES:$517,079 $137,300 $654,379
2 of 2 11.16.2010
Attachment number 3 \nPage 2 of 2
Item # 7
Engineering Services Committee Meeting
8/25/2014 12:50 PM
Improvements to Windsor Spring Road Section IV - Utilities Relocation Cost Reimbursement Agreement
w/GDOT
Department:Abie L. Ladson, Director
Caption:Approve and accept the Resolution and Agreement from GDOT
consenting to pay for the relocation of utilities for the Windsor
Spring Road Phase IV Improvements Project and authorize
Augusta’s Legal Counsels and the Mayor to execute this
Resolution and Agreement as requested by AED.
Background:On April 6, 1999 Augusta, Georgia entered into an agreement
with GDOT to accept responsibility for the project’s preliminary
engineering and relocation of public owned utilities. The project
improvements include road widening and construction to 4 lanes
with a 19’ wide raised median beginning at Willis Foreman Road
to Tobacco Road and reconstruction of the bridge over Spirit
Creek. Road ROW Acquisition and Construction are funded by
GDOT.
Analysis:There are nine (9) utility companies that have facilities within the
limits of this project. Six (6) of the companies will relocate their
facilities at their own expense in accordance with the Franchise
Agreements. Three (3) companies, Georgia Transmission
Corporation, Jefferson Energy Cooperative and A T & T
Distribution are seeking reimbursement and have provided the
proof to support their requests. These costs are the responsibility
of Augusta. Georgia. The Engineering Department, GDOT and
the Augusta MPO have agreed to a plan that will enable Augusta,
Georgia to receive funding from GDOT to pay the cost to relocate
these facilities. GDOT has identified $2,272,138 in funds that
shall be available to Augusta, Georgia to pay for the relocation of
these facilities and the Utility Agreement specifies how the funds
will be distributed to Augusta. The current estimated cost to
relocate these facilities is $2,102,789.33.
Financial Impact:Augusta will receive reimbursement up to $2,272,138.00 for
covering cost of Utilities Relocation
Alternatives:1) Approve and accept the Resolution and Agreement from GDOT
Cover Memo
Item # 8
consenting to pay for the relocation of utilities for the Windsor
Spring Road Phase IV Improvements Project and authorize
Augusta’s Legal Councils and the Mayor to execute this
Resolution and Agreement as requested by AED. 2) Do not
approve and identify an alternate funding mechanism to pay for
relocating these utilities.
Recommendation:Approve alternative #1.
Funds are Available
in the Following
Accounts:
Funds will supplement SPLOST project 323-04-1110/299823766
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Attachment number 1 \nPage 1 of 6
Item # 8
Account No. - Class: 733005 - 309
Department ID: 4848010000
Program No.: 4181401
STANDARD UTILITY AGREEMENT
GDOT Contract ID No.: CSOOUUTL
ACTUAL COST UTILITY AGREEMENT – M230 FUNDS REIMBURSEMENT
PROJECT No.: STP00-7007-00 (006), Richmond County
P.I. No.: 250610-
THIS AGREEMENT, made this _____________________________________,
by and between the Department of Transportation, an agency of the State of Georgia, hereinafter
called the DEPARTMENT, first party, and Augusta-Richmond County, hereinafter called the
LOCAL AGENCY, second party; and
WITNESS that:
WHEREAS, the DEPARTMENT proposes under the above numbered project to
widen and reconstruct County Road 65/Windsor Spring Road from Willis Forman Road to
Tobacco Road in Richmond County, Georgia with its funds or with funds apportioned to the
State by the Federal Highway Administration under Title 23, Highways, of the Code of Federal
Regulations (CFR); and
WHEREAS, due to the construction of this project, it will become necessary to
make certain adjustments to utilize M230 funding for utility reimbursement instead of the
LOCAL AGENCY reimbursing the utility owners in accordance with the detailed cost estimate
of $ 2,272,138.00 supplied by the utility owners to the LOCAL AGENCY, attached hereto and
made a part of this Agreement. The DEPARTMENT shall bear 100.00% or $2,272,138.00, the
maximum amount of the M230 Funds, and the LOCAL AGENCY shall bear 00.00% or
$0.00; and
WHEREAS, said construction being the location and improvement of said road
and the utility owners having its facilities presently located upon an easement with rights to
install, operate and maintain such facilities on the rights-of-way thereof which were acquired
prior to the acquisition of such rights-of-way by the DEPARTMENT; and
WHEREAS, the location of said presently existing utility owners facilities and the
proposed new location of such facilities are shown on the highway construction plans for this
project, a copy of said plans in pertinent part being attached hereto, it is desired that the utility
owners will adjust its facilities within the existing easement or move to the new location as
shown on said plans and relinquish such existing easement rights as it may have on the present
location and accept in lieu thereof the easement rights hereinafter stated in the plans.
NOW THEREFORE, in consideration of the premises and the mutual covenants
of the parties hereinafter set forth, it is agreed:
Attachment number 1 \nPage 2 of 6
Item # 8
ACTUAL COST UTILITY AGREEMENT – M230 FUNDS REIMBURSEMENT
2
1. It is specifically understood that the project number shown above is for the
DEPARTMENT'S identification purposes only and may be subject to change by the
DEPARTMENT. In the event it becomes necessary for the DEPARTMENT to assign a different
project number, the DEPARTMENT shall notify the LOCAL AGENCY of the new project
designation. Such change in project designation shall have no effect whatsoever on any of the
other terms of this Agreement.
2. The LOCAL AGENCY may submit to the DEPARTMENT monthly bills
for the eligible cost of the utility owners relocation work as done by the utility owners during the
current month and will submit one final and complete billing of all eligible costs when the
relocation work has been completed by the utility owners. If the total amount billed under this
Agreement exceeds eighty (80) percent of the amount of the Agreement or $40,000.00, the
progress bill must include an itemized statement of charges.
3. The DEPARTMENT shall pay monthly bills promptly upon receipt and
verification thereof by the DEPARTMENT. Upon completion of the utility owners relocation
work the LOCAL AGENCY shall submit one final bill to the DEPARTMENT and the
DEPARTMENT shall make a conditional final payment promptly upon verification of the final
bill by the DEPARTMENT. The total liability of the DEPARTMENT shall not exceed the
reimbursable cost of the work as ascertained by the M230 Funding. At any time within three (3)
years after the date of the conditional final payment the DEPARTMENT may audit the cost
records and accounts of the LOCAL AGENCY pertaining to this project and will bill the LOCAL
AGENCY any amount of any unallowable expenditure made in the conditional final payment of
this Agreement or, if no unallowable expenditure is found, notify the LOCAL AGENCY of that
fact in writing. If the LOCAL AGENCY does not pay any such bill within thirty (30) days of
receipt of the bill from the DEPARTMENT, the DEPARTMENT may set-off the amount of such
bill against the amounts owed the LOCAL AGENCY on any then-current agreement between the
LOCAL AGENCY and the DEPARTMENT. For audit purposes, the cost records and accounts
of the LOCAL AGENCY pertaining to this project shall be made available to the representatives
of the DEPARTMENT or the Federal Highway Administration at the General Office of the
LOCAL AGENCY during the progress of the work and for a period of not less than three (3)
years from the date conditional final payment has been received by the LOCAL AGENCY.
4. The LOCAL AGENCY expressly agrees that the DEPARTMENT may
set-off against the net payments provided for herein an amount equal to that amount which has
been identified by either a State or Federal audit as unallowable expenditure in any agreement
between the LOCAL AGENCY and the DEPARTMENT on which a conditional final payment
has been made.
5. The DEPARTMENT shall not be bound to pay any amount in excess of
the M230 funded reimbursable portion of the detailed cost estimate for the utility owners
relocation cost attached hereto, nor for any items of work not provided for in the detailed cost
estimate.
Attachment number 1 \nPage 3 of 6
Item # 8
ACTUAL COST UTILITY AGREEMENT – M230 FUNDS REIMBURSEMENT
3
6. The DEPARTMENT shall not be liable for payment of any bill received
more than twelve (12) months after all work under this Agreement is completed unless the
LOCAL AGENCY and DEPARTMENT have agreed in advance to an extension of the billing
period in writing. Unless an extension of the billing period has been agreed, the DEPARTMENT
may consider payment made up to one year following completion of the work to be final.
7. It is mutually agreed that the final cost of any changes orders in the utility
owners’ relocation of their facilities not covered by the detailed cost estimate shall be borne by
the LOCAL AGENCY.
8. The DEPARTMENT agrees to notify the LOCAL AGENCY when the
highway construction contract is awarded and furnish the name of the contractor who will
perform the highway work. Further, the reimbursement covered under this Agreement shall be
completed no later than the overall completion date as indicated in the construction agreement
entered into between the DEPARTMENT and the lowest responsive bidder. The
DEPARTMENT will notify the LOCAL AGENCY in writing of this final completion date.
12. It is mutually agreed between the parties hereto that this document shall be
deemed to have been executed in the Fulton County, Georgia and that all questions of
interpretation and construction shall be governed by the laws of the State of Georgia.
13. The covenants herein contained shall, except as otherwise provided,
accrue to the benefit of and be binding upon the successors and assigns of the parties hereto.
Attachment number 1 \nPage 4 of 6
Item # 8
ACTUAL COST UTILITY AGREEMENT- M230 FUNDS REIMBURSEMENT
4
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed in three counterparts, each to be considered as an original by their authorized
representative the day and date hereinabove written.
WITNESS AS TO SECOND PARTY: AUGUSTA-RICHMOND COUNTY
BY:_____________________________
WITNESS
BY:_____________________________ BY:______________________________
NOTARY PUBLIC (SEAL) MAYOR
SWORN TO AND SUBSCRIBED
BEFORE ME THIS _______ DAY
OF _____________, 20_______,
My commission expires:
Signed on behalf of Augusta- Richmond County pursuant to resolution
ATTEST:
************************************
FEIN______________________ BY: ______________________________
************************************ LENA BONNER, CLERK OF COMMISSION
(OFFICIAL LOCAL AGENCY SEAL)
__________________________________________________________________________________
RECOMMENDED: ACCEPTED:
DEPARTMENT OF TRANSPORTATION
BY:_____________________________
STATE UTILITIES ENGINEER
BY:______________________________
COMMISSIONER
PROJECT No.: STP00-7007-00 (006) Signed, sealed and delivered this ________
COUNTY Richmond day of ____________________, 20______,
P.I. No.: 250610-
DATE: July 30, 2014
(OFFICIAL SEAL OF THE DEPARTMENT)
I attest that the seal imprinted herein is the Official Seal of the DEPARTMENT.
BY:______________________________
TREASURER
(OFFICIAL CUSTODIAN OF THE SEAL)
Attachment number 1 \nPage 5 of 6
Item # 8
ACTUAL COST UTILITY AGREEMENT- M230 FUNDS REIMBURSEMENT
5
RESOLUTION
STATE OF GEORGIA
RICHMOND COUNTY
BE IT RESOLVED by the Mayor and the County Commission, and it is hereby resolved,
that the foregoing attached Agreement, relative to project STP00-7007-00 (006), P.I.
No. 250610-, Widening and construction of CR 65/Windsor Springs Rd. from Willis Forman
Road to Tobacco Road in Richmond County, Georgia and that Deke Copenhaver as Mayor and
Lena Bonner, as Clerk of Commission, be and they are, thereby authorized and directed to
execute the same for and in behalf of said Mayor and County Commission Of Augusta-
Richmond County.
Passed and adopted this the _____________ day of __________________, 20___.
ATTEST:
___________________________ BY: ______________________________
LENA BONNER, CLERK OF COMMISSION MAYOR
STATE OF GEORGIA,
AUGUSTA-RICHMOND COUNTY
I, Lena Bonner, as Clerk of Commission, do hereby certify that I am custodian of the
books and records of the same, and that the above and foregoing copy of the original is now on
file in my office, and was passed by the Mayor and County Commission of Augusta-Richmond
County.
WITNESS my hand and official signature, this the ________ day of _______________,
20_________.
BY: __________________________________
CLERK OF COMMISSION
Attachment number 1 \nPage 6 of 6
Item # 8
Revised 12/01/2011
GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT
Contracting Entity: M230 FUND REIMBURSEMENT
Address: STP00-7007-00 (006), PI # 250610- RICHMOND COUNTY
Contract No. and Name: AUGUSTA–RICHMOUND COUNTY
By executing this affidavit, the undersigned person or entity verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or entity which is contracting with the Georgia Department of
Transportation has registered with, is authorized to participate in, and is participating in the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance
with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.
The undersigned person or entity further agrees that it will continue to use the federal work authorization
program throughout the contract period, and it will contract for the physical performance of services in
satisfaction of such contract only with subcontractors who present an affidavit to the undersigned with the information required by O.C.GA. § 13-10-91(b).
The undersigned person or entity further agrees to maintain records of such compliance and provide a copy of each such verification to the Georgia Department of Transportation within five (5) business days after any
subcontractor is retained to perform such service.
_______________________________________ E-Verify / Company Identification Number
_______________________________________ Signature of Authorized Officer or Agent
_______________________________________
Date of Authorization
_______________________________________
Printed Name of Authorized Officer or Agent
_______________________________________ Title of Authorized Officer or Agent
_______________________________________
Date
SUBSCRIBED AND SWORN BEFORE ME ON THIS THE
_____ DAY OF ______________________, 201_ ________________________________________ [NOTARY SEAL]
Notary Public
My Commission Expires: ___________________
Attachment number 2 \nPage 1 of 1
Item # 8
Engineering Services Committee Meeting
8/25/2014 12:50 PM
Marks Church Road Improvements Project (Georgia Power Transmission Facility Relocation Agreement
Department:Abie L. Ladson, Director
Caption:Approve entering into an agreement with Georgia Power, stating
that the City of Augusta will pay for the Transmission Facility
Relocation Costs on the Marks Church Road Project in
accordance with the estimate, totaling $1,639,687.00. Also,
approve the Utility Relocation Agreement be executed by the City
of Augusta’s Legal Counsels and the Mayor, and approve
payment upon completion of the work as requested by Augusta
Engineering Department.
Background:The Marks Church Road Reconstruction Project was commission
approved and funded in SPLOST V. Marks Church Road is
currently a two-lane roadway with road side ditches. The county is
proposing to upgrade the existing roadway by constructing three
lanes, curb and gutter, an enclosed storm drainage system,
sidewalks, to include the Marks Church Road Bridge. Road
construction is funded by TIA.
Analysis:The Mark Church Road Improvements Project will require that
Georgia Power Company relocate some transmission facilities .
Augusta will agree to pay the estimated amount of $1,639,687.00.
This cost is required to be paid by the City in order to complete
needed improvements.
Financial Impact:Funds are available in SPLOST Phase V construction account to
be transferred to the project utility account 325-041120-
5414510/209825201-5414510 upon Commission approval.
Addtional funds in the amount of $195,975 will be allocated from
TIA discretionary funds
Alternatives:1) Approve entering into an agreement with Georgia Power,
stating that the City of Augusta will pay for the Transmission
Facility Relocation Costs on the Mark Church Road Project in
accordance with the estimate totaling $1,639,687.00. Also,
approve the Utility Relocation Agreement to be executed by the
City of Augusta Legal Counsel and the Mayor, and approve
payment upon completion of the work as requested by Augusta
Cover Memo
Item # 9
Engineering Department. 2) Do not approve and eliminate the
necessity of moving transmission lines and stall or eliminate the
project.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
325-041120-5414510/209825201-5414510 - 1,443,712 TIA
discrestionary funds - $195,975
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
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Item # 9
Attachment number 1 \nPage 2 of 8
Item # 9
Attachment number 1 \nPage 3 of 8
Item # 9
Attachment number 1 \nPage 4 of 8
Item # 9
Attachment number 1 \nPage 5 of 8
Item # 9
Attachment number 1 \nPage 6 of 8
Item # 9
Attachment number 1 \nPage 7 of 8
Item # 9
Attachment number 1 \nPage 8 of 8
Item # 9
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is authorized to CPB#325-041120-209825201 for an agreement with Georgia
Power for Augusta to pay for the Transmission Facility Relocation Costs in the amount of
$1,639,687.00. Also approve the Utility Relocation Agreement to be executed by the City
and approve payment upon completion of the work.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase V 2,500,000$
2,500,000$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#325-041120-209825201
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
MARKS CHURCH ROAD RECONSTRUCTION PROJECT
CHANGE NUMBER THREE
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
1 of 2 10.24.2011
Attachment number 2 \nPage 1 of 2
Item # 9
Augusta-Richmond County, Georgia CPB#325-041120-209825201
CAPITAL PROJECT BUDGET
MARKS CHURCH ROAD RECONSTRUCTION PROJECT
CHANGE NUMBER THREE
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPLOST, PHASE V
325-04-1120-6011110 ($2,500,000)($2,500,000)
TOTAL SOURCES: ($2,500,000) ($2,500,000)
USE OF FUNDS
ENGINEERING
325-04-1120-5212115-209825201 $660,278 $660,278
CONSTRUCTION
325-04-1120-5414110-209825201 $1,839,722 $1,839,722
TOTAL USES:$2,500,000 $0 $2,500,000
2 of 2 10.24.2011
Attachment number 2 \nPage 2 of 2
Item # 9
Engineering Services Committee Meeting
8/25/2014 12:50 PM
Marvin Griffin Road Improvement Project - Atlanta Gas Light Facility Relocation Agreement
Department:Abie L. Ladson, Director
Caption:Approve entering into an agreement with Atlanta Gas Light
Company (AGL), stating that the City of Augusta will pay for the
AGL Facility Relocation Costs on the Marvin Griffin Road
Project in accordance with the estimate totaling $70,000.00.
Also, approve the Utility Relocation Agreement to be executed by
the City of Augusta Legal Counsel and the Mayor, and approve
payment upon completion of the work as requested by Augusta
Engineering Department.
Background:On October 16, 2001, the Augusta Commission approved for this
project to be funded from Sales Tax Program. The project will
widen the road to four lanes including turn lanes where needed.
Analysis:The Marvin Griffin Road Project will require that AGL relocate
its Natural Gas Regulation Station along with associated pipelines
located in easement owned by the AGL. It requires Augusta,
Georgia (City) entering into an agreement with AGL that the City
will pay the estimated amount of $70,000.00. This is a cost that is
required to be paid by the City to complete needed improvements.
Financial Impact:AGL has advised the cost is $70,000.00. Funding is available in
the project construction account to be transferred to the project
utility account 323-041110-54.14510/296823603-54.14510
Alternatives:1) Approve entering into an agreement with Atlanta Gas Light
Company (AGL), stating that the City of Augusta will pay for the
AGL Facility Relocation Costs on the Marvin Griffin Road
Project in accordance with the estimate totaling $70,000.00. Also,
approve the Utility Relocation Agreement to be executed by the
City of Augusta Legal Counsel and the Mayor, and approve
payment upon completion of the work as requested by Augusta
Engineering Department. 2) Do not approve and eliminate the
necessity of moving transmission lines and stall or eliminate the
project.
Cover Memo
Item # 10
Recommendation:Approve alternative # 1
Funds are Available
in the Following
Accounts:
323-041110-5414510/296823603-5414510
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
Attachment number 1 \nPage 1 of 6
Item # 10
GAS FACILITY RELOCATION AGREEMENT
This Agreement, entered into this __ day of June, 2014, by and between Augusta,
Georgia (AKA Augusta-Richmond County), hereinafter referred to as “Owner”, and Atlanta Gas
Light Company, hereinafter referred to as “Company”,
WITNESSETH:
WHEREAS, the Company owns natural gas facilities located in road Right-of-Way
(“ROW”) in Richmond County, Georgia and;
WHEREAS, OWNER desires to contract with the Company for the relocation of the
Company’s natural gas facilities;
NOW THEREFORE, in consideration of the mutual benefits to be derived therefrom, it is
mutually covenanted and agreed that the Company will relocate its natural gas facilities in
accordance with the terms and conditions of this Agreement.
1. The Company agrees to relocate, at Owner’s sole cost and expense, approximately
100 feet of its 4-inch and 100 feet of 6-inch high pressure steel natural gas pipeline and Natural
Gas Regulator Station located in an easement owned by Atlanta Gas Light along Marvin Griffin
Road in Richmond County, Georgia, as shown as the existing gas facilities (“Existing Gas
Facilities”) on the drawing labeled Exhibit “A”, which is attached hereto and incorporated herein
(the “Work”). The Company will install its new gas facilities within its newly acquired
easements outside the Marvin Griffin Road ROW and within the Marvin Griffin Road ROW
shown as the new gas facilities (“Proposed Gas Facilities”) on said plat.
2. After the completion of the Proposed Gas Facilities, the Existing Gas Facilities will be
abandoned in place with any above ground facilities removed by the Company. The Proposed
Gas Facilities shall be the exclusive property of the Company.
3. The total cost of the Work is estimated to be $70,000, a copy of which estimate is
attached hereto, and incorporated into this agreement as Exhibit “B”.
4. Policy prevents the “Owner” from entering into an open ended agreement in which the
maximum amount to be paid is unknown. If the actual total cost of the work is more than the
estimated cost, the “Company” may submit a request to the “Owner” for the difference between the
estimate and the actual total cost or some portion thereof. This request for payment should describe
and itemize the cost overrun. Should payment be approved for the cost overrun, it will be paid in a
timely manner.
Attachment number 1 \nPage 2 of 6
Item # 10
2
5. The Company will order materials and commence the Work upon the receipt of this
executed agreement. The Company will proceed with the Work on a schedule determined by the
Company, in its sole discretion.
6. Owner will be liable only for personal injury or property damage caused by acts or
omissions of its employees in the performance of this Agreement to the extent provided by the
Georgia Tort Claim Act (O.C.G.A. 50-21-20 et. seq. Provided, however, that Owner shall not be
responsible to defend, indemnify or hold harmless the Company for losses or damages caused by
or resulting from the negligence of the Company, its agents or employees.
7. It is understood and agreed by the parties hereto that if any part, term or provision of
this Agreement is by the courts held to be illegal, unenforceable, or in conflict with any law of
the State where made, the validity of the remaining portions or provisions shall not be affected,
and the rights and obligations of the parties shall be construed and enforced as if the Agreement
did not contain the particular part, term, or provision held to be invalid.
8. This Agreement shall be interpreted, construed and governed by and in accordance
with the laws of the State of Georgia.
9. This Agreement shall not be assigned, in whole or in part, without the prior written
consent of the Company. The duties, obligations, rights and remedies under this Agreement are
in addition to and not in limitation of those otherwise imposed or available by law.
10. The parties hereto agree that the obligations, warranties and representations pursuant
to paragraphs 4 and 6 shall survive the termination of this Agreement for any reason.
11. This Agreement constitutes the entire understanding and agreement between the
parties and no variations or substitutions shall be made except in writing by the parties or their
duly authorized representatives.
Attachment number 1 \nPage 3 of 6
Item # 10
3
IN WITNESS WHEREOF, the parties have hereunto executed this Agreement, by having the
same signed by their duly authorized representatives, the day and year first above written.
ATLANTA GAS LIGHT COMPANY
_______________________________
BY: VP of Operations, AGLC
WITNESS
____________________________
OWNER
BY:_______________________________
NAME:____________________________
TITLE:____________________________
[Corporate Seal]
WITNESS
____________________________
Attachment number 1 \nPage 4 of 6
Item # 10
4
Exhibit “A”
Attachment number 1 \nPage 5 of 6
Item # 10
5
Exhibit “B”
Attachment number 1 \nPage 6 of 6
Item # 10
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby authorized:
Section 1: The project is authorized to CPB#323-041110-296823603. This project is for
entering into an agreement with Atlanta Gas Light stating that the City of
Augusta to pay for the Facility Relocation Costs with an estimate of $70,000.
and approve payment upon completion of the work.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase II 2,091,400$
Special 1% Sales Tax, Phase III 1,375,600$
Augusta Utilities 36,230$
Augusta Utilities 41,000$
3,544,230$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
(S.R. 56 to S.R. 56 Spur)
Also approve the Utility Relocation Agreement to be executed by the City
CPB#323-041110-296823603
CAPITAL PROJECT BUDGET
MARVIN GRIFFIN ROAD
CHANGE NUMBER SEVEN
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
1 of 2
Attachment number 2 \nPage 1 of 2
Item # 10
Augusta-Richmond County, Georgia
(S.R. 56 to S.R. 56 Spur)
CPB#323-041110-296823603
CAPITAL PROJECT BUDGET
MARVIN GRIFFIN ROAD
CHANGE NUMBER SEVEN
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB ADDITION CPB
SPECIAL 1% SALES TAX, PHASE III
323-041110-0000000-000000000 ($1,375,600) ($1,375,600)
322-041110-0000000-000000000 ($2,091,400) ($2,091,400)
507043410-5212115-80900030 ($77,230) ($77,230)
TOTAL SOURCES: ($3,544,230) ($3,544,230)
USE OF FUNDS
ADVERTISING
323-041110-5233119-296823603 $2,000 $2,000
ENGINEERING
323-041110-5212115-296823603 $237,280 $237,280
RIGHT OF WAY
323-041110-5411120-296823603 $150,000 $150,000
RAILROAD PERMIT
323-041110-5414610-296823603 $30,000 $30,000
CONSTRUCTION
323-041110-5414110-296823603 $2,568,464 $2,568,464
AUGUSTA UTILITIES $41,000 $41,000
507043410-5212115-80900030
OTHER FUNDING $36,230
UTILITY RELOCATION
323-041110-5414510-296823603 $515,486 $515,486
TOTAL USES: $3,544,230 $0 $3,544,230
2 of 2
Attachment number 2 \nPage 2 of 2
Item # 10
Engineering Services Committee Meeting
8/25/2014 12:50 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Engineering Services
Committee held on August 11, 2014.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 11
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Item # 11
Attachment number 1 \nPage 5 of 5
Item # 11
Engineering Services Committee Meeting
8/25/2014 12:50 PM
Municipal Building Renovations Update
Department:Administrator's Office
Caption:Update from the Interim Administrator regarding the Muncipal
Building renovations. (Referred from the August 19th
Commission meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 12
Engineering Services Committee Meeting
8/25/2014 12:50 PM
Procurement of Replacement Parts for Hypochlorite Generation Equipment
Department:Utilities
Caption:Approve procurement of Replacement Parts for Hypochlorite
Generation Equipment.
Background:Augusta's new and upgraded surface water treatment plants utilize
a technology which allows onsite generation of sodium
hypochlorite which is used as a replacement for chlorine gas as a
disinfectant in drinking water. The system used at our facilities is
manufactured by Severn Trent Services. These units require
periodic replacement of generation cells due to normal
deterioration of the electrodes. The purpose of this procurement is
to purchase a replacement cell for one of the units at the Highland
Avenue Water Treatment Plant.
Analysis:This is a replacement part for an existing piece of equipment
which is proprietary in its design and construction. The only
source for this procurement is the equipment manufacturer.
Financial Impact:$58,405.00 from budgeted funds.
Alternatives:No feasible alternatives are available.
Recommendation:Approve the sole source procurement of a replacement cell
assembly from Severn Trent Services at a cost of $58,405.00.
Funds are Available
in the Following
Accounts:
506043520-5425110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Cover Memo
Item # 13
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 13
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Item # 13
Engineering Services Committee Meeting
8/25/2014 12:50 PM
Replacement of Payment Processing Vendor and Purchase of Additional Customer Service Billing
Software Modules for Utilities
Department:Utilities, Tom Wiedmeier Director
Caption:Allow Augusta Utilities Department to authorize Systems and
Software to proceed with replacement of payment processing
vendor and purchase of additional customer service billing
software modules.
Background:The Augusta Utilities Department is in the process of an upgrade
to its enQuesta Customer Information System (CIS) software with
our vendor, Systems & Software. As part of the process of system
evaluation for this project, all aspects of the billing software
system were extensively reviewed based on the new features and
additional options that were available. As a result, AUD is
recommending an improvement of conveniences offered to our
customers, including a lower convenience fee for paying water
bills online. These items we believe are not only going to make
our employee’s job easier, but will make the customer experience
better, cheaper and much more beneficial. There are three
enhancements/additions that we propose: Invoice Cloud –
Provider of e-billing and online customer portal and payment
processing. Vendor is a partner with Systems & Software and is
the sole payment integrator for the enQuesta Go mobile app noted
below. We currently offer online customer portals and online
payment processing, but with fewer customer advantages and at a
higher price. Some of the improvements include: · Lower
cost per transaction (see attached analysis) · 24 months of
billing and payment history · Payment reminder emails ·
Bank Check consolidation system · Paperless billing online
sign-up · Kiosk and point-of-sale (POS) credit card
equipment INovah Cashiering Module – Provides additional
features for cashiering including: · All payment transactions
in a single database · Experienced interface with Invoice
Cloud and enQuesta · POS credit card payments ·
Multi-payment transactions and automatic check endorsement
· Anytime duplicate receipt printing · Completely
autonomous payment functionality. When CIS software goes
down, we can still record payments that will save and
automatically be recorded when CIS comes back up. enQuesta
Cover Memo
Item # 14
Mobile Go App – Payments processed by Invoice Cloud and
providing much of the same functionality as the online customer
portal on your smart phone or tablet. Customer will be able to get
“push” notifications when bill is available, past due or scheduled
for shut-off and can make payment through the app. Also provides
AUD with global messaging to mobile app users.
Analysis:Invoice Cloud – No initial or annual maintenance cost with
estimated annual savings expected of $10,564, as well as a 30%
reduction of flow-through transaction fees to customers. We have
also been experiencing customer service issues with the current
provider. We have testimonials from current enQuesta users that
have successfully implemented Invoice Cloud with enQuesta.
Based on cost savings for both AUD and our customers, as well as
significant improvements in customer service benefits, we feel this
change has no downside. INovah Cashiering Module – Estimated
initial cost of $137,210, annual maintenance fees of $22,385. This
module is from a partner of Systems & Software so
standardization is a key factor. We also have testimonials from
current enQuesta users that have successfully, seamlessly
integrated INovah with enQuesta as well as with Invoice Cloud.
We recently lost our CIS software for several hours and our
cashiers were forced to take hundreds of payments and issue
receipts manually which made the customer experience very
difficult and caused considerable extra effort on our part. This
module would negate this problem. This option also includes extra
customer benefits such as credit card payments at the cashier
window and quick processing.
Financial Impact:The total cost of this functionality of $157,210 is available in
506043210/5424320 for initial installations and annual
maintenance of $33,785 will be budgeted in 506043110/5223110.
Alternatives:None that will provide the desired customer service benefit.
Recommendation:Allow AUD to authorize Systems and Software, Invoice Cloud
and INovah to proceed with replacement of payment processing
vendor and purchase of additional CIS Software Modules for
Utilities.
Funds are Available
in the Following
Accounts:
$157,210 in 506043210/5424320 for initial installations. Annual
maintenance of $33,785 in 506043110/5223110.
REVIEWED AND APPROVED BY:
Cover Memo
Item # 14
Finance.
Procurement.
Utilities
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 14
Invoice Cloud vs Kubra (current vendor)
Inv Cloud KUBRA
Monthly access fee -$ -$
Transaction fee -$ 0.35$
ACH fee per IVR transaction 0.50$ -$
ACH fee per online transaction 2.95$ 4.25$
CC fee per transaction 2.95$ 4.25$
2014 Avg Monthly Transactions Trans
IVR 2,769
Web ACH 1,530
CC 2,172
Comparison of 2014 fees
Jan -May
Monthly access fee -$ -$
Transaction fee - 2,264.85
ACH fee per IVR transaction 1,384.50$ -$
ACH fee per online transaction 4,514.68$ 6,504.20$
CC fee per transaction 6,406.22$ 9,229.30$
Avg Cost per Month 12,305.40$ 17,998.35$
Annualized 147,664.80$ 215,980.20$
Pass thru under current procedures (131,050.80)$ (188,802.00)$
Net Annual Cost 16,614.00$ 27,178.20$
Annual Savings 10,564.20$
Attachment number 1 \nPage 1 of 1
Item # 14
June 30, 2014
QUOTATION #56090
Steve Little
Augusta Utilities
360Bay St., Ste. 180
Augusta, GA 30901
Dear Steve,
This quotation is for the implementation of iNovah2 Enterprise Payments Solution. Systems &
Software (S&S) is pleased to present this quotation to Augusta Utilities (Augusta), as
requested:
Description
Investment Schedule and Pricing
System Innovators’ iNovah license is based on the Annual Receipt Volume processed by iNovah. The
license is an Enterprise License (City Wide) allowing the City to deploy its use throughout all agencies with
unlimited concurrent users. This proposal includes all of the services to install and implement iNovah at a
single office. As the City deploys additional offices it may elect to do so with its own personnel, or utilize
the services of System Innovators’ staff. The services to install and train additional staff beyond the original
project scope would be done through additional services and require an additional investment.
The following investment schedule was used to derive the investment amount for the citywide cashiering
software system. The system is priced as an all-inclusive citywide application with and Annual Receipt
Volume of 300,000 receipts; one (1) real-time interface to enQuesta and one (1) export via a flat file batch
process for the G/L system.
NOTES: This quote does not include personal computers used for the cashiering workstations or the server(s)
used for the application. System Innovators defers those purchases to the City of Augusta as the City can use as
leverage its buying volume and government status to acquire this hardware at a lower investment. The hardware
price does include all new POS hardware for the cashiering workstations.
The annual software maintenance entitles the City of Augusta to all new modules, features, and versions of
iNovah as they are developed and available for general release. System Innovators assumes the cost of
maintaining and converting existing iNovah custom code and configuration data, covered under the software
maintenance agreement, for each new release and update.
Attachment number 2 \nPage 1 of 6
Item # 14
- 2 -
Description
Investment Schedule
Application Software and Professional Services
Application Software & Services
Qty Component Description Investment
Total
iNovah™ APPLICATION SOFTWARE & SERVICES
1 iNovah V2.x Enterprise License
(up to 300,000 receipts annually)(1)(2)
Real-time Interfaces (inquiry, lookup and update)(6)
1 S&S – enQuesta
1 Partner Discount – S&S (50%)
Batch Interface (custom import & exports, FTP updates, etc.)(7)
1 G/L summary update
SOFTWARE SUBTOTAL (iNovah and Interface Modules) $55,650
Installation and Training Package (3)(4)
12
0 Project Management
16 Install, Setup and Configure Database
40 Business Process Gap Analysis, Requirements Assessment
and Documentation
40 Business Rule Configuration (payments, G/L, tenders,
forms, receipts, security)
32 Customizations and Modifications of Reports and Queries
16 Unit and System Testing
16 System Training
16 End-User Training
24 Production Turnover & Post-implementation Support
IMPLEMENTATION SUBTOTAL $43,560
5 Travel & Accommodations (estimate) * to be billed as incurred $6,000
Systems and Software enQuesta Integration Services
- Cash API configuration, Project Management,
Configuration, Testing, Go-live Support
$5,000
$104,210
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Description
Application Support & Maintenance
Qty Component Description Investment
Total
iNovah™ Annual SUPPORT & MAINTENANCE (8)
1 Base iNovah Product and Updates $12,320
1 Real-time interface – enQuesta $1,650
1 Batch interfaces – G/L Summary Update $1,155
1 S&S New Maintenance
$15,125
Peripheral Hardware
Qty Component Description Component
Investment
Investment
Total
iNovah PERIPHERAL HARDWARE
0 TPG A776 Receipt Printer – USB(1) 510 $0
0 Canon CR-50 Check Imager/Scanner with OCR(2) 577 $0
0 ID TECH Triple Track Mag Stripe Reader - USB 55 $0
0 Honeywell 1300G Linear Barcode Reader 187 $0
0 APG Cash Drawer (18 x 16) with locking till (3) 250 $0
Freight F.O.B. Destination - -
iNovah Peripheral Hardware Total: $0
Optional Application Software & Services
Qty Component Description Component
Investment
Investment
Total
iNovah™ APPLICATION SOFTWARE & SERVICES
1 Check21 (Image Cash Letter) Module – Bank TBD $16,500 $16,500
1 PA-DSS Integrated Credit Card Processing Module – Processer
TBD $16,500 $16,500
Optional iNovah Application Software & Maintenance Investment: $33,000
Optional Application Support & Maintenance
Qty Component Description Component
Investment
Investment
Total
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Description
iNovah™ Annual SUPPORT & MAINTENANCE (8)
1 CC Processor – TBD 3,630 $3,630
1 Check 21 Image Cash Letter – Bank TBD 3,630 $3,630
Optional iNovah Application Software & Maintenance Investment: $7,260
Footnotes – Software & Services
(1) iNovah™ is licensed based on the Annual Receipt Volume (the number of receipts processed through the
iNovah Payment Portal). This license includes unlimited seats of all modules. All payments (receipts)
processed through iNovah are counted regardless of their source or ultimate disposition.
Annual receipt volume – 300,000
(2) Organizations may share their iNovah license with multiple departments and other organizations,
provided that they share one installation (common consolidated payment database). Departments within
one organization may share a single contract with separately priced installations.
(3) The Installation & Training investment includes the following services.
• Project Management
• On-Site Assessment Trip
• Requirements Documentation (Deliverable)
• On-Site System Overview (1 day)
• On-Site System Training (2 days)
• On-Site End-User Training (1 day, ½ day per class)
• On-Site Go-Live Support (2 days of on-site assistance)
(4) Professional services associated with software customization requirements not previously defined are not
included.
(5) This fee includes travel & accommodation expenses incurred by System Innovators personnel as part of
the implementation. Actual Travel & Accommodation expenses will be billed monthly as they are
incurred.
(6) This fee includes professional services to document, customize and test the first interactive interface
(inquiry, lookup and update). All interfaces to iNovah are written using an open XML architecture.
(7) This fee includes professional services to document, customize and test user defined import and export
files. Data may be exported via custom formats or using the standard export features of iNovah at no
additional cost.
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Description
(8) The support and maintenance investment for application interfaces applies only to those interfaces written
and maintained by System Innovators. Support fees for interfaces include modifying interfaces to comply
with changes forced by legislation or system upgrade.
Footnotes - Hardware
(1) The TPG A776 includes 1 ribbon, 1 roll of paper, power supply and a USB interface cable. This printer
uses thermal technology to print receipts. The printer uses impact (dot matrix) technology for slip and
validation printing. When used with at the counter in conjunction with an imaging device, the client has
the option of including images of bill stubs, coupons, checks, money orders, etc on the customer’s receipt.
(2) The Canon CR-50 includes a power supply, USB interface cable and supporting software drivers. This
device is capable of capturing images of the front and back of bill stubs and checks accepted at the
counter. Those images may be reviewed on the server within the iNovah application.
(3) The APG Cash Drawer includes removable locking cash till and associated cable to connect to the receipt
printer for automatic opening.
QUOTATION #56090
Acceptance may be indicated by signing as shown below:
Accepted by:
Date:
• Services will be scheduled once signed documents are received by S&S.
• Payment Terms are as outlined below and do not include optional Application Support
& Maintenance:
o Signing - $35,000
o Deployment to train – $34,605
o Go-Live - $34,605
• SI Travel will be billed as incurred
• No S&S Travel, all services will be completed from the Williston, VT location.
• New Maintenance will be billed a prorated amount at go-live.
• This Proposal is valid for 30 days.
Systems & Software appreciates the opportunity to be of continued service.
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- 6 -
Please sign, date, and return an original, electronic or faxed copy of this document, to
Systems & Software, fax 802-865-1171 Attention: Shannon Litchfield.
Thank you.
Sincerely,
Shannon Litchfield
Account Manager
Attachment number 2 \nPage 6 of 6
Item # 14
April 23, 2014
Quote # 57233
Steve Little
Augusta Utilities
360Bay St., Ste. 180
Augusta, GA 30901
Dear Steve,
This quote is for services required enQuesta GO for Augusta as requested, and
tracked in TTP 57233. Systems & Software (S&S) is pleased to present this proposal
to Augusta Utilities:
Line Item
Augusta would like to offer their WebConnect end users the additional convenience
of a downloadable application (APP) for smart phones and tablets.
Scope: S&S will provide a mobile application (iPhone, iPad and Android) for use by
Augusta’s customer base as an extension of a subset of WebConnect functionality.
Augusta will receive the latest v1.1 release with the following features included.
iOS app will target iOS 6.1 or above
• Android will target Android 3.2.2 or above
• Apps will be branded with Augusta ’s Look/Feel (S&S will build UI with
Augusta ’s direction)
• The app can leverage pre-registered WebConnect user credentials
• Customers have an option to register for an account from the app.
• The app will present multiple enQuesta accounts tied to WebConnect accounts
(as in desktop version)
• Apple/Droid “marketplace/stores” will present N. Harris Computer
Corporation as the developer of the mobile app
o Augusta will review marketing verbiage for app descriptions to be
displayed in each of the respective stores (Google Play Market Place,
iOS App Store).
o Augusta will provide test accounts both test and production
environments for screenshots required by the download stores
• “Make Payment” buttons – each enQuesta account tied to a WebConnect
account will have a “Make Payment” button
o Make Payment will launch the mobile version Invoice Clouds make
payment screens.
• Social Media: the app will support following Augusta ’s Twitter feed and
Facebook page (if applicable)
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Item # 14
• Augusta will provide S&S RD access to WebConnect server to install ESB for
required ports for communication between WebConnect/enQuesta/and Go
• The following WebConnect functionality is supported:
o View Summary:
Service Address and Web Connect email
Amount Billed
Amount Pending
Amount Due
o Rate Description
o Reading / Usage Chart
Meter #
Current Reading
Previous Reading
Consumption
Reading Date
Previous Date
Consumption Graph
o Payment History
o Update Mailing Address
o Billing History with Past Bill Viewing
o Ebilling Enrollment/Update
o Custom Links
3 for the login page
• Push Notifications – S&S will work with Augusta to create push notifications
for the following scenarios based on the enQuesta setup:
o “Bill is Ready”
o “Account Is Past Due” (Notices)
o “Imminent Shut off” (Notices or work order)
o “Global Message” to all mobile users
Push Notifications are ‘fire/forget’: this version does not
support enQuesta acknowledgment of opened / delivered
notifications
If the user’s device is set to accept notifications, AUGUSTA
alerts will be delivered to signed-in accounts: this version does
not support subscribe/unsubscribe profile updates
Augusta is required to test and sign-off for Push notification
criteria prior to live.
• A new merchant’s agreement for Mobile App payment processing Mobile
payments will be complete with Invoice Cloud and Augusta. Invoice Cloud
pricing will be applicable.
All work to be performed remotely from S&S offices in Williston, VT.
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Item # 14
Quote #57233
Acceptance may be indicated by signing as shown below:
Accepted by:
Date:
Pricing Detail
One Time Fees Price Maintenance
WebConnect Mobile $15,000 NA
Services $5,000
Total One Time Fees $20,000
Monthly Fees
Monthly Unlimited Messaging fees (Push Notifications) $500
Monthly Hosting Fees $450
Annual Fees $11,400
Terms & Conditions:
1. Services will be scheduled once signed quote is received by S&S.
2. This Quotation is valid for 30 days.
3. This Quotation is written under the guidelines set out in Attachment A to the
Systems & Software Annual Support and Maintenance Contract.
4. Payment Terms are:
Description Amount Due
Contract Signing $10,000 Contract Signing
Deployment to Train $10,000 Test App Download
Delivered
Annual Fees $11,400 *Go-Live: pro-rated
*The go-live event is when the SmartApp is available in both the Apple App
store and Android Play.
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Item # 14
Systems & Software appreciates the opportunity to be of continued service.
Please sign, date, and return an original or faxed copy of this document, to Systems
& Software, fax 802-865-1171, Attention: Shannon Litchfield.
Thank you.
Sincerely,
Shannon Litchfield
Account Manager
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1
Invoice Cloud Confidential
B b
The Next Generation of Online Experience
08/08/14 - Revised
Augusta Utilities
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The Invoice Cloud Platform
Invoice Cloud has extensive experience integrating with the S&S enQuesta platform. This is a critical
component of providing an effective and easy to use e-billing and online payment service. Augusta Utilities
and its customers would receive the following benefits from implementing Invoice Cloud:
ONE Point Access - Extensive customer portal to view and/or pay bills:
View 24 months of billing and payment history
Store bank account and/or credit card information on the Invoice Cloud secure site
Sign up for auto-pay, schedule a single payment, or create their own ‘budget’ payment
schedule
Payers can view payment history online, even if their payments were made in cash at the
window because we synchronize with the billing software. Improves their ability to
provide services 24/7
Improve communications with payers by offering a comprehensive e-payment platform through
our 22 e-mail templates:
Invoice Cloud provides 22 e-mail templates branded as the biller, each sent to their payers
based on certain events. Here are a few examples:
o 3 e-mail reminders per bill (crucial for driving e-adoption—online payments and
paperless)
o Payment confirmation receipt
o Auto-Pay/Scheduled payment reminder
o Credit Card expiration notification (if the credit card on file is expiring)
Accept payments in any manner--online, over the counter, mobile, IVR, check consolidators--
through a single provider
Single source for real time credit card processing through every channel
Check consolidation system automatically matches to open invoices
Using Invoice Cloud will give you a single source of reconciliation on the back end for all
invoice and payment types
Significantly improve e-adoption rates to decrease administrative burden= cost savings
We strive for 30% + adoption rates with our monthly billers
Offer a comprehensive, self-service paperless program
20% +customers on paperless will save you significant money
Harris GO MOBILE App
Invoice Cloud is tightly integrated with the Harris GO MOBILE APP and was selected to
be the sole payment integrator for this
Integrated KIOSK – We offer an integrated KIOSK solution for automated payments in your office
or at remote locations.
Access to extensive administrative features:
Extensive reconciliation reporting
E-mail and an exact copy of the bill anytime
See e-mail history for all payers
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Significantly improve e-adoption adoption rates to decrease administrative burden = cost
savings
As an example, in their first year on Invoice Cloud, SEMCO Energy increased online
payments by 14% year over year, coming off the Kubra platform
Offer a comprehensive, self-service paperless program
In six (6) months on Invoice Cloud platform, SEMCO Energy increased paperless
enrollment by 26% (5,000 new paperless customers in 6 months, previously had
17,000 total after many years using KUBRA)
Access to extensive administrative features:
CSR can log-in as the customer to help them make a payment over the phone
E-mail and an exact copy of the bill anytime
See e-mail history for all payers (sent, received, read)
Block online payments from specific users
Extensive reconciliation reporting
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Case Study:
SEMCO Energy Gas Company moved onto the Invoice Cloud EBPP platform in
February 2013. Prior to switching, SEMCO had utilized a different EBPP
provider for 5 years. Below outlines the goals of the switch and the results
SEMCO has enjoyed
Objectives of switching to the Invoice Cloud:
Unification of the customer experience for online bill presentment, payment,
paperless enrollment
Onetime Payments without need for registration
A no cost upgrade to an existing EBPP solution that will drive higher adoption
Access to improved reconciliation and reporting tools
Partner with a company known for its exceptional customer service
Decrease costs
Implement a state-of-the-art solution with a real-time integration to their
billing platform, providing enhanced functionality to payers and staff
Results:
Addition of onetime pay option has helped drive adoption up over 15%
Invoice Cloud’s real-time data pump updates billing software in real time
Increased online payment volume=decreased work for staff
Significantly increased paperless billing enrollment=cost savings
The user friendly biller portal has saved the SEMCO staff significant time and
money, while allowing the CSR team to provide improved support
Invoice Cloud’s reconciliation, reporting, and data mining tools have proved
to be more comprehensive and easier to use
Customer Service has greatly improved:
E-Mail Message to Bob Bennett (Invoice Cloud CEO):
“I just wanted to let you know what a great team you have working for you. Especially Kelton, he
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has worked hard on getting all of our issues/enhancements done for us. I appreciate all his hard
work! ” -Liana Murawksi, Customer Service Manager, SEMCO Energy, MI
In just 12 months on the Invoice Cloud platform, Invoice Cloud’s service has
increased online payments by >14%
In the first 6 months on Invoice Cloud, SEMCO increased their paperless
customers by over 4,500 customers (26% increase)
o Monthly savings of over $3,500.00 in print and mail costs alone
o The comprehensive e-mail reminder system, multiple payment options,
and easy to use interface are the primary reasons for the improvement
SEMCO Online Payments—1st Year on Invoice Cloud EBPP Platform
15% Increase
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The following pages are a walkthrough of the Invoice
Cloud service using screenshots from SEMCO Energy, as
well as other Invoice Cloud utility customers
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For the payer, the process starts by accessing Invoice Cloud through an e-mail
reminder, or logging onto the biller’s website and navigating to the online
payments page:
Sample Email Notification
• Automated email notification:
When a new invoice is uploaded to Invoice Cloud and the payer has an email address
on file, a ‘1st reminder’ email will be sent to the payer. The payer can access the
invoice or make a payment directly from the email by clicking on the ‘View Invoice or
Pay Now’ button
o Message simple to customize and can be changed by the biller any time
through e-mail editor tool
• The Biller’s website:
Payer can also navigate to the Invoice Cloud and look-up a bill based on account #, last
name (criteria for locating a bill is determined by the biller)
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Landing Page from E-Mail
By clicking the ‘View Invoice or Pay Now’ button from the e-mail branded as Augusta (upper right
hand corner, previous screen shot), the payer is directed to the secure Invoice Cloud landing page
that gives them the option to Register/Sign-In or just do a ‘One Time Payment,’ no registration
required
Once a payer makes a payment through Invoice Cloud, we capture their e-mail address. This allows
for us to communicate with them on your behalf:
o Send a confirmation receipt
o Send e-mail reminders next time a bill goes out; sending 2nd and 3rd e-mail reminders to those who
have not yet paid, and only to those who have not yet paid. This is part of what allows Invoice Cloud
to achieve industry high numbers for online payment adoption and ‘paperless’ billing adoption
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Example Biller Web Site (SEMCO Energy Gas Company)
If a payer chooses to find the invoice through the biller’s website, the payer will enter the Invoice
Cloud
Virtual Page by clicking the ‘Make a Payment’ button.
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Invoice Cloud Access through S&S enQuesta Web
Connect
Access to Invoice Cloud through S&S Web Connect
When Invoice Cloud integrates with S&S, the payer will have a 3rd option for accessing the Invoice Cloud customer portal: 1) Through the Augusta Website 2) Link from an e-mail notification 3) Through the S&S Enquesta Web Portal: Invoice Cloud’s deep integration with Systems & Software allows for single sign on access to Invoice Cloud through the EnQuesta Web portal. Clicking ‘make a payment’ will bring the payer to the Invoice Cloud website
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One Time Pay
After selecting ‘one-time pay’, the payer will be asked to search for their bill based on
their account information. The biller can choose the fields required to locate a bill
SEMCO Energy chose account # and billing street name as the required fields
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Web Based Search Page – Example of Search Results
The search results will display 24 months of history:
The example above shows a ‘View/Pay’ button for the outstanding invoices and a
‘View Only’ button for paid invoices
Note: there are 2 columns with a dollar amount:
o Bill Total: this is the original amount of the bill
o Balance Due: Reflects interest/penalties if the payment is late
(accumulated daily) or a partial payment. This is the current outstanding
balance
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Viewing of Payment Screen
Once the invoice is selected, the payer has the option to:
• View or print invoice (broken out by line-item if applicable)
• Pay Now – Payer has the option to make a one-time payment. Payment information
such as EFT banking information (account number and routing number) and credit card
information (account number) is not saved for future use.
• Register to Pay Online – Payer will get access to the customer portal for online
payment, invoice and payment history, scheduled payments, and auto-payment. Payer can
store payment information for future use as well as take advantage of many other features.
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One Time Pay Option – NO Registration
The payer will then be asked to select a payment method. The payer can pay with
credit card or e-check (electronic check). A confirmation receipt will be sent after the
transaction has been completed
Note: the ‘Cardholder Name’ and address fields are pre-populated for the
payer already. This is another example of why Invoice Cloud achieves
industry high e-adoption rates. Making the payment experience as simple as
possible for the payer by limiting key-strokes increases use of the service
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Payment Confirmation and Paperless Enrollment
The final step asks the payer to verify their payment information and prompts for ‘paperless’ sign
up. Prompting the payer to sign up for ‘paperless’ each time a payment is made works to increase
participation, and ultimately save our billers money. Paperless enrollment is described below, the
process is 100% self service between Invoice Cloud and the payer.
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The Paperless Enrollment Process:
A payer may elect to go paperless in lieu of a paper bill. This round trip process starts with the payer
electing to go paperless through the registration process or in the profile at any point, followed by an
email to the payer requiring the payer to read the paperless terms and conditions and verify by
clicking the ‘Complete Registration’ button (see below). The confirmation is then sent to the Invoice
Cloud platform to complete the registration. The payer will be enrolled in the paperless process for
the next bill run and has the option to re-enroll to receive paper bills at any time by changing his/her
profile.
Invoice Cloud has developed an automated process to remove the paperless payers from the printing
list, so that only the people that have not elected to go paperless will receive paper bills.
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Invoice Cloud Confidential
17
Registered User Customer Portal – View or Pay Open Invoices
The following screenshots review the experience of an Invoice Cloud payer who
has registered to take advantage of additional features
The example on this page shows open invoices. The payer can view all open invoices and select to pay
together or individually.
o Because Invoice Cloud has a tight integration to the billing software, all off-line history is also kept and
available for the payer
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Invoice Cloud Confidential
18
Customer Portal - Scheduled Payment Screens
The example above is of scheduling a single payment. The payer selects a payment date and can either
select saved payment data, or add a new bank account or credit card account for payment. The payer
may store multiple bank accounts or credit cards and split a payment amongst them if they choose.
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Invoice Cloud Confidential
19
Scheduled Payment/Auto-Pay Reminders
Payers feel much more comfortable scheduling payments and signing up for ‘auto-pay’ when they know they
will receive an e-mail reminder a few days before their account is drafted. This ensures the payer isn’t worried
about over-drafting . This cuts down on ACH rejects and significantly increases use of the system.
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Invoice Cloud Confidential
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Email Payment Notification-Example-
A payment receipt is sent immediately to a payer’s email address after a payment is made. The
biller can insert marketing messages or a web link to communicate a message to the payer.
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IC Confidential
Auto-Pay
When payer opts in for auto-pay, an email is sent notifying the payer of the successful enrollment.
The e-mail reminder provides all of the terms and conditions.
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IC Confidential
Harris GO App
Harris GO Application
Invoice Cloud is the exclusive provider for the Harris GO App
and has completed its integration, making it available today!
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IC Confidential
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IC Confidential
Online Bank Direct
IC Online Bank Direct™
IC Online Bank Direct eliminates paper checks issued by online banking sites. The biller will be able to
register through Invoice Cloud with online banking networks to electronically deposit citizen payments.
Electronically depositing these payments will save biller staff time and effort. They will no longer need
to manually compare citizen names and amounts to the bank issued checks and then enter them into
the appropriate citizen file. They will also not need to send them to the bank for processing and deposit.
The IC Bank Direct electronic payments (like lock box files) are matched (when possible) to the payer’s
account, processed and uploaded into the biller’s customer information management system.
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IC Confidential
QR Code Integration
Printed QR Codes
With the Invoice Cloud QR Code integration, when a QR code printed on the customer’s bill is scanned
with a smart phone, the customer is taken directly to the Invoice Cloud landing page where they can
login, view their bill or make a onetime payment with their data pre-populated.
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Invoice Cloud Confidential
26
IC Confidential
Biller Portal: Invoice Cloud’s Biller Portal offers extensive reporting tools for
reconciliation and data mining, making life easier for our billers
Biller Portal-- Data Management:
In the Data Management area the biller can search by invoice (all or outstanding only) or customer. In addition,
reports can be generated for any data required including auto-pay registrations, paperless, EFT/ACH rejects,
payment history and view scheduled payments, just to name a few. Below is an example of a paperless report.
Reports are date and invoice type driven. Reports can be exported to Excel if desired.
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Invoice Cloud Confidential
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IC Confidential
Biller Portal-- Data Pump:
24
Invoice Cloud’s real-time integration with S&S confirms with the EnQuesta back end that every payment has been
received so there are no missed transactions or duplicate transactions
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Invoice Cloud Confidential
IC Confidential
The screen shot above is an example of the search invoice option. The invoice amount, amount due and email
status (messages included in the box) are shown above. By clicking the envelope on the far right an electronic
invoice will be sent to the payer. The biller can view the actual invoice by clicking the magnifying glass or PDF.
Below are the categories that can be viewed and modified by clicking on the customer update icon.
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The picture above shows some of the options available to the biller within the customer profile. The
screen below displays the conveyance feature when a piece of property changes hands.
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Biller Portal - Search Invoices
The biller can search for invoices by customer, invoice, account number, date range
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Biller Portal – Deposit Reconciliation
Invoice Cloud provides in-depth reconciliation reporting that matches the bank statement to the penny.
Drilling into a specific day will provide line item detail.
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Biller Portal – Portal Customization
In the Portal Customization area, the biller uses a word processor type editor to easily and rapidly modify email
notification templates. The customer portal and email images can be modified by the biller at any time
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Biller Portal – Utilities (Permissions Management)
In the Utilities section, the biller can manage the permissions of other users under the biller account
(ex. Front Desk, Customer Service, IT) as shown above. The screen below displays the email recipient
management.
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Financial Summary
Augusta Utilities - Service Fee Model
Account Access Fee
Monthly Access Fee for Branded Customer and Biller Portal --
includes UNLIMITED administrative users:
The monthly access fee covers maintenance, support, and full access
to the Invoice Cloud service for Augusta and it’s customers
$0.00
Waived
e-Billing – Electronic Notification and Presentment
Unlimited email notification, including First, Second and Third
notifications and presentment of 24 Months of online bills
$0.00
Paperless - Existing Program
Paperless e-Billing Fees – fee per paperless bill, per bill cycle - ONLY
WHEN CUSTOMER ELECTS TO GO PAPERLESS, THE PAPER INVOICE IS
SUPPRESSED AND NOT MAILED. Just like today, charge is to Augusta
per suppressed bill.
$.25
Integration, Initial Deployment, and Training
Integration, deployment, and training
Note, includes integration with the S&S WebConnect and enQuesta and
billing platform.
$0.00
Online Bank Direct – Online Bank Payment Consolidation
Per Transaction Fee $.25
Electronic Payment Fees—Includes Phone, Web , and GO App
E-Check/ACH - Phone/Web/Harris GO App $2.95 per transaction
Paid by Payer
E-Check/ACH - IVR $.50
Paid by Augusta Utilities
Credit/Debit Cards: Phone/Web/Harris GO App
Visa, MasterCard and Discover and AMEX*
*$500.00 maximum payment cap
$2.95 per transaction
Paid by Payer
Customer Service/ Support
Included in Monthly Access Fee $0
Other Merchant Services Fees
ACH Reject Fee $15.00 per reject
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Item # 14
Page | 1 The complete Biller Order Form includes the Biller Agreement Terms and Conditions Version 7
Biller Order Form
Sales Information Services Products Biller Information
Software Partner:
Systems and Software
Invoice Presentment IVR Fed Tax ID: 58-2204274
Invoice Cloud Sales Partner:
ACH (EFT) Processing Check21 Organization Start Date: 1735
Invoice Cloud Sales Contact:
Sam Evrard Credit/Debit Card Processing Online Bank Direct Web Site URL: http://www.augustaga.gov/699/Utilities
GENERAL INFORMATION
Ownership Type: Government CUSTOMER SERVICE /
TRAINING CONTACT
TECHNICAL SUPPORT MARKETING CONTACT
Legal Name: City of Augusta
Note: This name will have to match on ALL documents
Contact: Steven Little Contact: Melissa Roberts Contact: Steven Little
Address 1: 530 Green Street Phone: 706-312-4124
Phone: (706) 821-1745
Phone: 706-312-4124
Address 2:
Email:
slittle@augustaga.gov
Email:
Roberts@augustaga.gov
Email:
slittle@augustaga.gov
City: Augusta
State: GA Zip: 30901
Name of Paperwork Signer:
Deke S. Copenhaver
Signer Title: Mayor
Notes: ACH and Credit Card service fee for online payments. ACH only for IVR,
absorbed by Augusta. Signer Phone: 706-312-4124
Signer Email: slittle@augustaga.gov
Note: Signer must sign ALL documents
PRICING
Biller Portal Access Fee $ 00.00 Monthly (waived) IC Payment Transaction Fee – EFT (biller not
payer pays the transaction fee) $0.00 Per Transaction
Additional Biller Portal Access Fee $0.00 Monthly Quantity IC Payment Transaction Fee - Check 21 $ Per Transaction
Paperless Presentment (Includes 3 emails)
$ 0.25 Per paperless invoice (NOT
for e-bills, only when paper is
suppressed)
Check Reader Quantity (Optional) $50.00 Monthly
$0.25 Per Transaction
Additional Email Presentment $ Per Presentment Online Bank Direct Access Fee (Optional)
$50.00 per month
Monthly Presentment Fee $ Monthly Online Bank Direct Transaction Fee (Optional) $0.25 per transaction
ACH Reject Fee $15.00 Per Transaction Implementation Fees $0.00
BILLER BANK (MUST INCLUDE VOIDED BUSINESS CHECK OR BANK LETTER FOR EACH ACCOUNT)
Name of Checking Account (As it appears on check or Bank Letter): Augusta (Rich Cty) Consolidated Gov
Bank Name: GA BANK & TRUST CO OF AUGUSTA Physical Address: 3530 Wheeler Road, Augusta, GA
30909 Phone: 706-738-6990
Depository Your Invoice payment collections will be
electronically deposited into this account. Routing # 061104314 Account # 201002868
Fees
Your Invoice and payment processing fees
will be electronically deducted from this
account.
Routing # 061104314 Account # 201002868
Attachment number 5 \nPage 1 of 3
Item # 14
Page | 2 The complete Biller Order Form includes the Biller Agreement Terms and Conditions Version 7
CERTIFICATION AND AGREEMENT
A. By signing below, the Biller hereby authorizes Invoice Cloud, Inc. (“Invoice Cloud”) to initiate and execute debit/credit entries to its checking/deposit account(s)
indicated above at the depository financial institution(s) named above and to debit/credit the same such account(s). The Biller acknowledges that the origination of
ACH transactions to its account(s) must comply with the provisions of U.S. law. This authority is to remain in full force and effect until (i) Invoice Cloud has received
written notification (by electronic or U.S. mail) from the Biller of its revocation in such time and manner as to allow Invoice Cloud a reasonable opportunity to act on it,
but not less than 10 business days notice; and (ii) all obligations of the Biller to Invoice Cloud that have arisen under this Agreement and all other agreements have
been paid in full. The Biller must also notify Invoice Cloud, in writing, (by electronic or U.S. mail) when a change in account number(s) or bank has occurred at which
time this authorization shall apply to such new/changed account. This notification must be received within 10 business days of change. A fee will be charged for any
returned ACH debits.
B. By signing below, the Biller named: (1) has read, agreed to, and acknowledges receipt of the terms and conditions of the Biller Agreement, attached hereto, as well
as the terms and conditions at www.invoicecloud.com/termsandconditions, all of which is incorporated herein by reference (2) certifies to Invoice Cloud that he/she
is authorized to sign this Biller Order Form; (3) certifies that all information and documents submitted in connection with this Order Form are true and complete; (4)
authorizes Invoice Cloud or its agent to verify any of the information given, including credit references, and to obtain credit; (5) agrees to pay the Monthly Access Fee
through the last day of the month following the effective date of termination as provided in the Billing Agreement; (6) agrees that Biller and each transaction
submitted will be bound by the Biller Order Form and the Biller Agreement in its entirety; (7) agrees that Biller will submit transactions only in accordance with the
information in this Biller Order Form and Biller Agreement and will immediately inform Invoice Cloud, by email (contracts@invoicecloud.com) if any information in
this Biller Order Form changes. The terms and conditions and this Biller Order Form, the Biller Agreement and the terms and conditions at
www.invoicecloud.com/termsandconditions constitute the entire integrated Biller Agreement by and between Biller and Invoice Cloud. If any provision of this
agreement hereunder is held by a court of competent jurisdiction to be invalid or unenforceable, then such provision(s) shall be construed, as nearly as possible, to
reflect the intentions of the invalid or unenforceable provision(s), with all other provisions remaining in full force and effect. and (8) the Biller agrees and understands
that outstanding sums due and owing to Invoice Cloud., will be charged daily or monthly and debited from its current depository account. Non-sufficient funds for
these debits are grounds for a change in fees or termination of this Agreement. In the event of non-payment of any sums due, Invoice Cloud reserves the right to
withdraw such sums from the current depository account at any time to ensure payment of the same.
C. By signing below, the Biller hereby gives permission to Invoice Cloud to access his / her credit history via Trans Union, Equifax, or other credit-reporting agency
D. The Biller Order Form and the Biller Agreement will become effective only when counter-signed by Invoice Cloud and upon execution by the Biller of such third party
agreement required by Invoice Cloud to permit use of the payment function of the Service.
In WITNESS WHEREOF, the parties hereto have executed this Agreement as of this day
Biller Signature X Accepted by Invoice Cloud:
Corporate Officer
X _______________________________
Print Name Title
Attachment number 5 \nPage 2 of 3
Item # 14
Page | 3 The complete Biller Order Form includes the Biller Agreement Terms and Conditions Version 7
SERVICE FEE PRICING (Please check if service fee will be charged to the payer or the fees are paid by the Biller)
Credit Card (non-utility) Service Fee paid by payer 2.95% Paid by the Biller Interchange, fees, dues, assessments + auth + plus 75 BPS ---
------------------------------------------------------------------------With a $1.95 Minimum
Credit Card (utility) (no Visa) Service Fee paid by payer 2.95% Paid by the Biller Interchange, fees, dues, assessments +auth + plus 75 BPS ---
-------------------------------------------------------------------- ----With a $1.95 Minimum
ACH (Electronic Check) WEB Service Fee paid by payer $2.95
ACH (Electronic Check) IVR Service Fee paid by payer $2.95 Paid by the Biller $0.50
Flex Pay ACH Service Fee paid by payer $0. 95 Paid by the Biller $0.85
Flat Rate Credit Card Utility Service Fee (utilities taking VISA, charging convenience fee to payer): $ 2.95
Max Cap for Credit Cards : $500.00
IVR Transaction Fees Service Fee paid by payer Service Fee + $1.95 Paid by the Biller $1.95 plus fees above
INVOICING PARAMETERS ( An Invoicing Parameter Sheet needs to be completed for every invoice type)
Today’s Date: 08/13/2014 Submitter Non-Submitter Information provided by: Sam Evrard
Invoice Type: Water Type of IC Service: EBPP Cloud Store Cloud Pay Credit Card Payment Methods:
Visa MC Discover Amex
Billing Software:
enQuesta
Software Version:
Printer:
In-house
Billing Frequency (How often
bills are mailed)
Monthly
Number of Installments:
1
Months Billed:
Jan Feb Mar Apr May Jun
Jul Aug Sep Oct Nov Dec All
Bill Mail Date:
1st - 10th 11th-20th 21st-31st
Invoices per Cycle: 70,000
Highest Invoice Amount: $35,000.00
Average Invoice Amount $ 65.00
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Item # 14
Engineering Services Committee Meeting
8/25/2014 12:50 PM
Street Light Bid No. 14-169
Department:Engineering/Traffic
Caption:Approve awarding of the annual Street Lighting Bid No. 14-169
to Graybar, the lowest compliant bidder in the amount not to
exceed, in aggregate, $100,000.
Background:The Traffic Division of the Engineering Department is responsible
for maintenance of over 6,000 streetlights in Augusta which are
essential to the safety of not only the motoring public but
pedestrians as well. In the course of their function, streetlights
receive a significant amount of wear and tear and require periodic
replacement due to factors such as exposure to the elements,
traffic accidents, vandalism, etc. To that end, the traffic
engineering streetlight division budgets $100,000 for replacement
poles and equipment that it purchases through an annual bid.The
annual bid for street lighting was advertised on May 29, 2014 with
bids being received on July 8, 2014.
Analysis:Bids were received on July 8, 2014 with four company’s
submitting. These bids are summarized below:. TS-3 Sternberg
Pole TS-4 Fixture Graybar $714.95 $621.88 Hagemeyer $725.25
$625.25 Regional Lighting $1,087.00 $1,050.00 Based on the bids
received, Graybar was the lowest compliant bidder and is,
therefore, recommended for award.
Financial Impact:Funds are available in Street lighting Account Number
276041610/5311640
Alternatives:1) Approve the awarding of Bid Item #14-169 to Graybar to not
exceed, in aggregate, the budgeted amount of $100,000 for street
light poles and fixtures as requested by AED 2) Do not approve
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following 276041610/5311640 Cover Memo
Item # 15
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 15
Invitation to Bid
Sealed bids will be received at this office on Tuesday, July 8, 2014 @ 11:00 a.m. for furnishing:
Bid Item 14-169 Street Lighting for Traffic Division - Engineering Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, June 20,
2014 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle May 29, June 5, 12, 19, 2014
Metro Courier June 4, 2014
Revised: 3/7/2013
Attachment number 1 \nPage 1 of 1
Item # 15
UNOFFICIAL
Vendors
GRAYBAR
3222 MIKE PADGETT
HIGHWAY
AUGUSTA, GA 30906
HAGEMEYER
1730 BARTON CHAPEL RD
AUGUSTA, GA 30909
REGIONAL LIGHTING LLC
1202 DOVER PLACE, SE
CONVERS, GA 30013
Attachment B YES YES YES
E-Verify Number 140845
130794380 106386 457512
SAVE Form YES YES YES
Model STERNBERG STERNBERG SPRING CITY
Delivery 8-10 WEEKS 8-10 WEEKS 30-60 DYAS
Bid Price $714.95 $725.50 $1,087.00
Model STERNBERG STERNBERG SPRING CITY
Delivery 8-10 WEEKS 8-10 WEEKS 30-60 DYAS
Bid Price $621.88 $625.25 $1,050.00
TOTAL BID $73,990.00 $74,792.50 $117,720.00
2 (TS-4) Sternberg Fixtures #6130-C 50 each
1 (TS-3) Sternberg pole #4212 FP 4 60 each
Bid Item #14-169
Street Lighting for Traffic Division
for the Augusta, GA - Engineering Department
Bid Opening Date: Tuesday, July 8, 2014 @ 11:00 a.m.
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Item # 15
Engineering Services Committee Meeting
8/25/2014 12:50 PM
Windsor Spring Road Phase IV – Relocation Agreement Cost
Department:Abie L. Ladson, Director
Caption:Approve entering into an agreement with Bellsouth
Telecommunications, LLC d/b/a A T & T Georgia stating that
Augusta, Georgia will be responsible for the cost to relocate their
facilities on the project to improve Windsor Spring Road Phase
IV, Willis Foreman Road to Tobacco, Road, CPB# 323-04-
299823766. Also, approve for the Augusta, Georgia Legal
Counsel, Mayor and other designated representatives of Augusta,
Georgia to execute three (3) Utility Relocation Agreements which
state that, upon completion of the work, payment will be made as
requested by the Augusta Engineering Department.
Background:On August 5, 1997 the Augusta, Georgia Commission approved
for this Project to be funded from the Sales Tax Program. On
April 6, 1999 Augusta, Georgia and the Georgia Department of
Transportation (GDOT) entered into an agreement for Augusta,
Georgia to be responsible for the preliminary engineering
activities and relocation of public owned utilities. GDOT funded
and acquired the right of way for this project at a cost of
$9,970,630. The construction funds are provided by GDOT and
on July 16, 2014 the project was awarded to E R Snell Contractor,
Inc. at the low bid of $27,765,202.50. The project will widen and
reconstruct Windsor Spring Road to 4 lanes with a median and
provide an urban drainage system, multi-use trails, street lighting
and replace the bridge over Spirit Creek.
Analysis:The project will require relocation of facilities that belong to A T
& T Distribution and an estimate was received from them April 1,
2014 which stated that the cost is $112,692.38.The Engineering
Department, the Augusta Metropolitan Planning Organization
(MPO) and GDOT have agreed upon a plan that has appropriated
$1,975,000 to be used to assist with the cost to relocate public
owned utilities on this project. The plan was approved by the
Augusta Regional Transportation Study (ARTS) Citizens
Advisory Committee and Technical Coordinating Committee
February 18, 2014, the ARTS Policy Committee March 6, 2014
and the MPO approved the administrative modification
establishing the funds for this purpose March 11, 2014.
Cover Memo
Item # 16
Financial Impact:Not Applicable; funding will come from the Augusta MPO
Alternatives:1. Approve entering into an agreement with Bellsouth
Telecommunications, LLC d/b/a A T & T Georgia stating that
Augusta, Georgia will be responsible for the cost to relocate their
facilities on the project to improve Windsor Spring Road Phase
IV, Willis Foreman Road to Tobacco, Road, CPB# 323-04-
299823766. Also, approve for the Augusta, Georgia Legal
Counsel, Mayor and other designated representatives of Augusta,
Georgia to execute three (3) Utility Relocation Agreements which
state that, upon completion of the work, payment will be made as
requested by the Augusta Engineering Department. 2. N/a
Recommendation:Approve alternative 1
Funds are Available
in the Following
Accounts:
MPO funds will supplement project funds 323-04-
1110/299823766
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 16
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Engineering Services Committee Meeting
8/25/2014 12:50 PM
Windsor Spring Road Phase IV (Agreement Reimburse GA Transmission Corp)
Department:Abie L. Ladson, Engineering Director
Caption:Approve entering into an Agreement with Georgia Transmission
Corporation stating that Augusta, Georgia will be responsible for
the cost to relocate their transmission facilities reference the
project to improve Windsor Spring Road Phase IV, Willis
Foreman Road to Tobacco, Road, CPB# 323-04-299823766. Also,
approve for the Augusta, Georgia Legal Counsel, Mayor and other
designated representatives of Augusta, Georgia to execute three
(3) Utility Relocation Agreements which state that, upon
completion of the work, payment will be made as requested by the
Augusta Engineering Department.
Background:On August 5, 1997 the Augusta, Georgia Commission approved
for this project to be funded from the Sales Tax Program. On April
6, 1999 Augusta, Georgia and the Georgia Department of
Transportation (GDOT) entered into an agreement for Augusta,
Georgia to be responsible for the preliminary engineering
activities and relocation of public owned utilities. GDOT funded
and acquired the right of way for this project at a cost of
$9,970,630. The construction funds are provided by GDOT and
the project received bids May 16, 2014. The estimated
construction cost is $22,633,558. The project will widen and
reconstruct Windsor Spring Road to 4 lanes with a median and
provide an urban drainage system, multi-use trails, street lighting
and replace the bridge over Spirit Creek.
Analysis:
The project will require relocation of facilities that belong to
Georgia Transmission Corporation and an estimate was received
from them February 19, 2014 which stated that the cost is
$950,035.57. The Engineering Department, the Augusta
Metropolitan Planning Organization (MPO) and GDOT have
agreed upon a plan that has appropriated $1,975,000 to be used to
assist with the cost to relocate public owned utilities on this
project. The plan was approved by the Augusta Regional
Transportation Study (ARTS) Citizens Advisory Committee and
Technical Coordinating Committee February 18, 2014, the ARTS
Cover Memo
Item # 17
Policy Committee March 6, 2014 and the MPO approved the
administrative modification establishing the funds for this purpose
March 11, 2014.
Financial Impact:Not Applicable; funding will come from the Augusta MPO
Alternatives:1)Approve entering into an agreement with Georgia Transmission
Corporation stating that Augusta, Georgia will be responsible for
the cost to relocate their transmission facilities on the project to
improve Windsor Spring Road Phase IV, Willis Foreman Road to
Tobacco, Road, CPB# 323-04-299823766. Also, approve for the
Augusta, Georgia Legal Counsel, Mayor and other designated
representatives of Augusta, Georgia to execute three (3) Utility
Relocation Agreements which state that, upon completion of the
work, payment will be made as requested by the Augusta
Engineering Department. ALTERNATIVE 2: Do Not Approve
Recommendation:Approve Alternative 1.
Funds are Available
in the Following
Accounts:
Funding supplements SPLOST project funds 323-04-
1110/299823766 Funds will be reimbursed to Augusta per
attached agreeement with GDOT
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 17
PLEASE DO NOT PROCESS THIS
DOCUMENT
ONCE APPROVED BY COMMISSION,
AED WILL FORWARD THE ORIGINAL
AGREEMENT IN TRIPLICATE FOR
EXECUTION.
QUESTION PLEASE CALL EXT 5070 –
ENG ADMIN
THANKS SO MUCH!
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