HomeMy WebLinkAbout2014-08-11-Meeting Agenda
Engineering Services Committee
Meeting
Commission Chamber- 8/11/2014- 12:50 PM
ENGINEERING SERVICES
1. Motion to authorize condemnation to acquire title of a portion
of property for right of way and permanent construction and
maintenance easement (Parcel 227-0-094-01-0) 4772 Windsor
Spring Road.
Attachments
2. Motion to authorize condemnation to acquire title of the entire
parcel, (Parcel 087-4-038-00-0) 2060 Walnut Street.
Attachments
3. Motion to authorize condemnation to acquire title of the entire
parcel, (Parcel 087-4-045-00-0) 2046 Walnut Street.
Attachments
4. Approve construction contract award to Eagle Utility in the
amount of $1,097,298.15.
Attachments
5. Approve contract award to Control Southern in the amount of
$78,869.25.
Attachments
6. Approve award of construction project to subject contractor,
Layne Heavy Civil, Inc., in the amount of $5,462,198.50 for
construction of the Butler Creek West Sanitary Sewer
Upgrades Project 60106, Ph. 3. This award will include
installation of sanitary sewer mains, manholes, and associated
sanitary sewer branch lines, as well as SS Pumping Station.
Attachments
7. Consider assuming responsibility for a highway beautification
project for Gordon Highway and Deans Bridge Road extending
from Regency Mall to Fort Gordon’s Cyber Command Main
Gate and Gate 5 respectively. Task Code Enforcement with
ensuring that all properties in referenced areas are compliant
with local policies. (Requested by Commissioner Bill
Lockett referred from the June 17th Commission meeting -
referred from July 28 Engineering Services Committee)
Attachments
www.augustaga.gov
8. Motion to approve the minutes of the Engineering Services
Committee held on July 28, 2014.
Attachments
9. Motion to approve the continued funding of the current On-
Call Property Appraisal & Acquisition Professional Services
Agreement in the amount of $434,000 as requested by AED.
Funding is available through the Transportation Investment Act
(TIA) Discretionary account, TIA funded local delivery
projects account, and Engineering SPLOST IV fund recapture.
Attachments
10. Provide an assessment of any potential progress that has been
made relative to the development of the Regency Mall
Property. This unsightly property is located at the intersection
of two of the most heavily traveled roads in the city. (Gordon
Highway/Deans Bridge Road). The condition of this Mall has
impeded economic growth in this area for many years. South
Augusta development is as important as downtown
development and must receive the same amount of attention
that is devoted to the development of downtown Augusta.
(Requested by Commissioner Bill Lockett referred from the
June 17th Commission meeting - referred from July 28
Engineering Services Committee)
Attachments
11. Motion to approve purchase of miscellaneous traffic signal
equipment from the Transportation Investment Act (TIA)
discretionary account. Equipment meets the criteria for
transportation discretionary fund usage as requested by
AED/TE.
Attachments
12. Motion to approve State Properties Commission Revocable
License Agreement SPC No. 605.206.
Attachments
13. Receive as information Traffic Engineering’s purchase of
thermoplastic striping material.
Attachments
Engineering Services Committee Meeting
8/11/2014 12:50 PM
Acquisition of a portion of the property for right of way and permanent easement to Richmond County,
Georgia from John E. Graham, Sr.
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way and permanent construction and
maintenance easement (Parcel 227-0-094-01-0) 4772 Windsor Spring
Road.
Background:Due to unclear title, the City seeks to acquire title through
condemnation. In order to proceed and avoid further project delays, it
is necessary to condemn a portion of subject property. The required
property consists of 6,459.54 square feet of right of way and 1,143.35
square feet of permanent easement. The appraised value is
$5,800.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
G/L 323041110-52.12122 J/L 299823786-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 1
Item # 1
Engineering Services Committee Meeting
8/11/2014 12:50 PM
Acquisiton of the Parcel in fee -James R. Smith, Sally J. Lewis & Cora K. Smith
Department:Law
Caption:Motion to authorize condemnation to acquire title of the entire
parcel, (Parcel 087-4-038-00-0) 2060 Walnut Street.
Background:Due to unclear title, the City seeks to acquire title through
condemnation. In order to proceed and avoid further project
delays, it is necessary to condemn the parcel. The required
property consists of 7,500 square feet. The appraised value is
$6,300.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 328-041110-52.12122 J/L 212828203-
52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 1
Item # 2
Engineering Services Committee Meeting
8/11/2014 12:50 PM
Acquisiton of the Parcel in fee -Sally J. Lewis & Dewayne V. Lewis
Department:Law
Caption:Motion to authorize condemnation to acquire title of the entire
parcel, (Parcel 087-4-045-00-0) 2046 Walnut Street.
Background:Due to unclear title, the City seeks to acquire title through
condemnation. In order to proceed and avoid further project
delays, it is necessary to condemn the parcel. The required
property consists of 7,500 square feet. The appraised value is
$10,500.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 328-041110-52.12122 J/L 212828203-
52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 1
Item # 3
Engineering Services Committee Meeting
8/11/2014 12:50 PM
Approve construction contract award in the amount of $1,097,298.15. to Eagle Utility for the Gordon
Highway 16" Water Main Project. Bid item #14-175.
Department:Augusta Utilities Department
Caption:Approve construction contract award to Eagle Utility in the
amount of $1,097,298.15.
Background:This project is located at Fort Gordon /Robinson Ave along
Gordon Highway. The project consists of installing
approximately 12,325 feet of 16 inch DIP Water Main. AUD
desires to expand the water system to support additional
development, which is currently being constructed in the area.
The additional water supply will aid water quality on the western
portion of the system, as well as to provide water for future
development.
Analysis:Eagle Utility submitted an acceptable bid package and was the
lowest responsive bidder. The staff of the Utilities Department has
completed evaluation of the bid package and it is recommended
that the award go to Eagle Utility for $1,097,298.15
Financial Impact:The lowest responsive bid for the construction of this project was
$1,097,298.15.These funds are available from the following
account 512043410-5425110/80310156-5425110
Alternatives:None
Recommendation:It is recommended to award the contract to Eagle Utility, in the
amount of $1,097,298.15
Funds are Available
in the Following
Accounts:
512043410-5425110/80310156-5425110
REVIEWED AND APPROVED BY:Cover Memo
Item # 4
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 1
Item # 4
Attachment number 2 \nPage 1 of 1
Item # 4
Invitation to Bid
Sealed bids will be received at this office on Wednesday, July 9, 2014 @ 3:00 p.m. for furnishing:
Bid Item 14-175 Gordon Highway 16 Inch Water Main Project for Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street –
Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime,
subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and
specifications which are non-refundable is $100.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this
policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through
Augusta Blue Print (706 722-6488) beginning Thursday, May 29, 2014. Bidders are cautioned that submitting a
package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of
goods or services, or coordination with other work that is material to the successful completion of the project.
Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of
documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate
information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Friday, June 20, 2014, @ 11:00 a.m. in the Procurement
Department, 530 Greene Street, Room 200 West.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, June 24,
2014 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid
bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond
and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director to
the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle May 29, June 5, 12, 19, 2014
Metro Courier June 4, 2014
Revised: 8/15/2011
Attachment number 3 \nPage 1 of 1
Item # 4
UNOFFICIAL
Vendors Attachment
B
E-Verify
Number
SAVE
Form
Bid
Bond
Base Bid
Price
BEAM'S CONTRACTING INC.,
15030 ATOMIC RD.
BEACH ISLAND, SC 29842
YES 167300 YES YES $1,182,922.31
BLAIR CONSTRUCTION
P.O. BOX 770
EVANS, GA 30809
YES 224004 YES YES $1,136,005.00
EAGLE UTILITY CONTRACTING INC.,
1350 BRANCH ROAD
BISHOP, GA 30621
YES 206663 YES YES $1,097,298.15
GARY McELMURRAY CONSTRUCTION
1810 OLD JACKSON HWY
BEECH ISLAND, SC 29824
NON-
COMPLIANT
NON-
COMPLIANT
GEARIG BROTHERS CIVIL WORKERS
P.O. BOX 2684
EVANS, GA 30809
YES 226337 YES YES $1,302,630.75
LAYNE HEAVY CIVIL
300 EAST BROAD STREET
FAIRBURN, GA 30213
YES 47106 YES $1,496,658.25
STRACK INC.,
125 LASER IND. CT.
FAIRBURN, GA 30213
YES 49792 YES YES $1,468,991.00
Bid Item 14-175
Gordon Highway 16 Inch water Main Project
For Augusta GA - Utilities Department
Due: Wednesday July 9, 2014 @ 3:00 p.m.
Page 1 of 1
Attachment number 4 \nPage 1 of 1
Item # 4
Attachment number 5 \nPage 1 of 2
Item # 4
Attachment number 5 \nPage 2 of 2
Item # 4
Attachment number 6 \nPage 1 of 2
Item # 4
Attachment number 6 \nPage 2 of 2
Item # 4
Engineering Services Committee Meeting
8/11/2014 12:50 PM
Approve contract award in the amount of $78,869.25 to Control Southern for the Automation to the
Operation of the Canal Head Gates Project Bid item #14-155A.
Department:Augusta Utilities Department
Caption:Approve contract award to Control Southern in the amount of
$78,869.25.
Background:This project is for the replacement of the existing actuators adding
instrumentation which will allow for remote operation, control and
monitoring of the Canal Head Gates. This bid was for the
equipment purchase. Project installation is being accomplished by
Augusta Utilities staff.
Analysis:Control Southern submitted an acceptable bid package and was
the lowest responsive bidder. The staff of the Utilities Department
has completed evaluation of the bid package and it is
recommended that the award go to Control Southern for
$78,869.25
Financial Impact:The lowest responsive bid for the materials for this project was
$$78,869.25.These funds are available from the following account
506043510-5425110
Alternatives:None
Recommendation:It is recommended to award the contract to Control Southern , in
the amount of $78,869.25
Funds are Available
in the Following
Accounts:
506043510-5425110
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 5
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Municipal Engineering
Water Plants – Distribution
Wastewater Plants – Collection
Investigations – Planning Studies Recreational Facilities Industrial Parks – Roadways
Civil – Structural – Mechanical
Electrical & Instrumentation
Founded 1946
SERVING GEORGIA AND SOUTH CAROLINA
Jorge E. Jiménez, P. E. (GA) Charles D. Drown, P. E. (GA, SC, CA)
Stacey W. Gordon, P. E. (GA, SC)
Mitchell E. Freeman, P. E. (GA)
Kenneth M. Wardenski, EIT, MCSE
Zimmerman, Evans and Leopold, inc.
(706) 724-5627 – FAX (706) 724-5789
435 Telfair Street Augusta, Ga. 30901-2494
July 16, 2014
Mr. Tom Wiedmeier, P.E., Director
Augusta-Richmond Co. Utilities Dept. 360 Bay Street. Suite 180 Augusta, GA 30901
RE: Automation of Canal Headgates (Bid 14-155A)
Dear Mr. Wiedmeier:
We have reviewed the bids for the equipment for the referenced project. The bid from Control Southern,
being the only bid received is the only choice to proceed with the project. The bid appears to be in order, consequently we recommend Augusta purchase the equipment. from
The costs are a follows:
Bid Total Price: $78,869.25
We recommend Augusta award the purchase of this equipment to Control Southern of Augusta, Ga., the
low responsive, responsible bidder for these items.
If you have any questions in this regard, please let us know.
Sincerely yours,
ZIMMERMAN, EVANS AND LEOPOLD, INC.
Jorge E. Jiménez, P. E. Principal
JEJ:st
cc: Mr. D. Allen Saxon, Jr., Assistant Director.
Attachment number 1 \nPage 1 of 1
Item # 5
Attachment number 2 \nPage 1 of 1
Item # 5
Invitation to Re-Bid
Sealed re-bids will be received at this office on Wednesday, July 2, 2014 @ 3:00 p.m. for furnishing:
Re-Bid Item 14-155A Automation to the Operation of the Canal Headgates for Utilities Department
Re-Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Re-Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all
prime, subcontractors and suppliers exclusively from ARC Southern. The fees for the plans and
specifications which are non-refundable is $30.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this
policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC
Southern (706 821-0405) beginning Monday, June 16, 2014. Bidders are cautioned that submitting a package
without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or
services, or coordination with other work that is material to the successful completion of the project. Bidders are
cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from
unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, June 24,
2014 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Re-Bid may be withdrawn for a period of 60 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director to
the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark RE-BID number on the outside of the envelope.
Bidders are cautioned that acquisition of RE-BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RE-BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Revised: 8/15/2011
Attachment number 3 \nPage 1 of 1
Item # 5
UNOFFICIAL
Bid Item #14-155A
Automation to the Operation of the Canal
Headgates
for the Augusta, GA - Utilities Department
Bid Due: Wednesday, July 2, 2014 @ 3:00 p.m.
VENDOR
Control Southern
1104 Hickman Road, Augusta, GA
Attachment B YES
E-Verify Number 47145
SAVE Form YES
Addendum YES
Bid Total Price
(Lump Sum Construction)$78,869.25
Page 1 of 1
Attachment number 4 \nPage 1 of 1
Item # 5
Shealy Electrical
120 Meriovan Drive
North Augusta, SC 29860
Fallon Welding and Fabrication
Attn: Sales Department
5130 Reno Highway
Fallon, Nevada 89406
Control Southern
3850 Lakefield Drive
Suwanee, GA 30024
Waterman Industries
Attn: Sales Department
1701 N. Nashville
Lubbock, Texas 79415
B.A. Fischer Sales Co., Inc.
Attn: Sales Department
2178 Centurion Place
Boise, ID 83709
Fullerform
Attn: Sales Department
24 E. Pioneer St,
Phoenix, AZ 85040-1038.
Rubicon Water
Attn: Sales Department
4563 Denrose Court
Fort Collins, CO 80524
GE Sensing & Inspection
Technologies
Attn: Sales Departments
1100 Technology Drive
Billerica, MA 01821-4111
Siemens Infrastructure & Cities
Attn: Sales Departments
472-G1 Flowing Wells Road
Martinez, GA 30907
Yvonne Gentry
LSBOP
Jeremy Hoffman
Utilities Department Tom Wiedmeier
Utilities Department
Re-Bid Item 14-155A
Automation to the Operation of the Canal
Headgates for Utilities Department
Re-Bid Item: Wed. July 2, 2014 @ 3:00 pm
Re-Bid Item 14-155A
Automation to the Operation of the Canal
Headgates for Utilities Department
Mailed Fri. 13 June 2014
Attachment number 5 \nPage 1 of 1
Item # 5
Engineering Services Committee Meeting
8/11/2014 12:50 PM
Approve Layne Heavy Civil, Inc. to construct the Butler Creek West Sanitary Sewer Upgrades, project
number 60106 Ph. 3.
Department:Tom Wiedmeier, P.E., Director-Augusta Utilities Department
Caption:Approve award of construction project to subject contractor,
Layne Heavy Civil, Inc., in the amount of $5,462,198.50 for
construction of the Butler Creek West Sanitary Sewer Upgrades
Project 60106, Ph. 3. This award will include installation of
sanitary sewer mains, manholes, and associated sanitary sewer
branch lines, as well as SS Pumping Station.
Background:Sanitary sewer upgrades are needed in the western Butler Creek
Basin area of Augusta-Richmond County. The project is designed
to provide for the installation of a new gravity sanitary sewer main
and Lift Station which will provide upgrade of sewer service to
subject areas due to population growth and the need for Augusta
to replace sanitary sewer mains that have reached their life
expectancy and upgrade the sanitary sewer Lift station.
Analysis:Johnson, Laschober, and Associates, P.C. (JLA) has provided a
bid tabulation for the work to be performed by Layne Heavy Civil,
Inc. Augusta Utilities Department has reviewed the subject
documents prepared by JLA, and found the documents to be in
order and tabulated correctly. Approval of Layne Heavy Civil,
Inc. is needed to move the Butler Creek West Ph. 3 project
forward to construction phase.
Financial Impact:FINANCIAL IMPACT: Funds for the project are provided in
512043420-5212115/80360106-5212115
Alternatives:ALTERNATIVES: No alternatives are recommended.
Recommendation:RECOMMENDATION: Augusta Utilities Department
recommends the Commission approve Layne Heavy Civil, Inc. in
the amount of $5,462,198.50 to construct the Butler Creek West
Ph. 3 Sanitary Sewer Upgrades Project.
Cover Memo
Item # 6
Funds are Available
in the Following
Accounts:
FUNDS AVAILABLE IN THE FOLLOWING ACCOUNTS:
512043420-5212115/80360106-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
o
f
1
It
e
m
#
6
Attachment number 2 \nPage 1 of 7
Item # 6
Attachment number 2 \nPage 2 of 7
Item # 6
Attachment number 2 \nPage 3 of 7
Item # 6
Attachment number 2 \nPage 4 of 7
Item # 6
Attachment number 2 \nPage 5 of 7
Item # 6
Attachment number 2 \nPage 6 of 7
Item # 6
Attachment number 2 \nPage 7 of 7
Item # 6
Invitation to Bid
Sealed bids will be received at this office on Tuesday, June 17, 2014 @ 3:00 p.m. for furnishing:
Bid Item 14-174 Butler Creek Interceptor Upgrade West Phase III for Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street –
Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime,
subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and
specifications which are non-refundable is $100.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this
policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through
Augusta Blue Print (706 722-6488) beginning Thursday, May 8, 2014. Bidders are cautioned that submitting a
package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of
goods or services, or coordination with other work that is material to the successful completion of the project.
Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of
documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate
information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Friday, May 30, 2014, @ 10:00 a.m. in the Procurement
Department, 530 Greene Street.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, June 3,
2014 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid
bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond
and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director to
the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle May 8, 15, 22, 29, 2014
Metro Courier May 14, 2014
Revised: 8/15/2011
Attachment number 3 \nPage 1 of 1
Item # 6
UNOFFICIAL
Vendors
BLAIR CONSTRUCTION
P.O. BOX 770
EVANS, GA 30809
JOHN STEPHENS, INC.
272 HURRICANE SHOALS
ROAD NE
LAWRENCEVILLE, GA
30046
STRACK INC
125 LASER INDUSTRIAL CT
FAIRBURN, GA 30213
LAYNE HEAVY CIVIL
300 E. BROAD STREET
FAIRBURN, GA 30213
Attachment B Yes Yes Yes Yes
E-Verify Number 224004 46876 49792 47106
SAVE Form Yes Yes Yes Yes
Addendum 1 Yes Yes Yes Yes
Bid Bond Yes Yes Yes Yes
Base Bid Price $6,158,568.95 $5,486,694.50 $5,979,135.00 $5,462,198.50
Deductive
Alternate 1 ($135,703.30) ($124,272.50) ($120,680.00) ($129,200.00)
Additive Alternate
1 $113,120.00 $137,500.00 $113,120.00 $112,500.00
Bid Item #14-174
Butler Creek Interceptor Upgrade West Phase III
for the City of Augusta - Utilities Department
Bid Opening Date: Tuesday, June 24, 2014 @ 3:00 p.m.
The following vendors did not respond:
L & L UTILITIES / 746 ROBERT WEBB ROAD / DUBLIN, GA 31027
GARY’S GRADING PIPELINE / 7434 HIGHWAY 81 / MONROE, GA 30656
EAGLE UTILITY CONTRACTING 1350 BRANCH RD. BISHOP, GA 30621
NORTH GEORGIA PIPELINE / 85 CHESTATEE INDUSTRIAL PEAK / DAHLONEGA, GA 30533
MORGAN CONTRACTORING / 6575 HIGHWAY 189 N / BAKER, FL 32531
GEARING BROTHERS CIVIL WORKS / 621 PONDER PLACE #3 / EVANS, GA 30809
ESSE, LLC / 2490 WEAVER WAY / ATLANTA, GA 30340
TRIAD ENGINEERING AND CONTRACTING / MOUNT PLEASANT, SC 29464
Page 1 of 1
Attachment number 4 \nPage 1 of 1
Item # 6
Attachment number 5 \nPage 1 of 2
Item # 6
Attachment number 5 \nPage 2 of 2
Item # 6
Engineering Services Committee Meeting
8/11/2014 12:50 PM
Gordon Highway Beautification Project
Department:
Caption:Consider assuming responsibility for a highway beautification
project for Gordon Highway and Deans Bridge Road extending
from Regency Mall to Fort Gordon’s Cyber Command Main Gate
and Gate 5 respectively. Task Code Enforcement with ensuring
that all properties in referenced areas are compliant with local
policies. (Requested by Commissioner Bill Lockett referred
from the June 17th Commission meeting - referred from July
28 Engineering Services Committee)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
Engineering Services Committee Meeting
8/11/2014 12:50 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Engineering Services
Committee held on July 28, 2014.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 8
Attachment number 1 \nPage 1 of 6
Item # 8
Attachment number 1 \nPage 2 of 6
Item # 8
Attachment number 1 \nPage 3 of 6
Item # 8
Attachment number 1 \nPage 4 of 6
Item # 8
Attachment number 1 \nPage 5 of 6
Item # 8
Attachment number 1 \nPage 6 of 6
Item # 8
Engineering Services Committee Meeting
8/11/2014 12:50 PM
On-Call Property Appraisal and Acquisition Professional Services - 13-185
Department:Abie L. Ladson, Director
Caption:Motion to approve the continued funding of the current On-Call
Property Appraisal & Acquisition Professional Services
Agreement in the amount of $434,000 as requested by AED.
Funding is available through the Transportation Investment Act
(TIA) Discretionary account, TIA funded local delivery projects
account, and Engineering SPLOST IV fund recapture.
Background:The Property Appraisal and Acquisition Professional Services
contract was approved by the Augusta Commission on February 4,
2014 to Moreland Altobelli, QK4 and THC, Inc. Due to the on-
going SPLOST and TIA funded Roadway and Drainage
Improvement Projects and the increase in maintenance and
emergency repairs to aging infrastructures and sidewalks within
the county have placed a significant strain on the AED Land
Acquisition Section. The assistance of outside professional
services will supplement ongoing Right-of-Way Acquisitions.
Services will be utilized on as needed basis and insure meeting the
SPLOST and TIA funded projects construction Let schedules.
Analysis:Several of TIA and SPLOST projects are in final design phase and
ready for needed right-of-way & easements acquisition. TIA
funding allocation requires that Band 1 projects construction
commence in 2015. Completion of right-of-way and easements
acquisition is a critical step to ensure meeting the 2015
construction Let schedule. Additional funds allocation to this
contract are also needed to maintain the required levels of service
to complete right-of-way acquisition in a timely manner.
Financial Impact:Funds are available in the amount of $150,000 TIA discretionary
fund, $150,000 TIA Local Delivery Project fund, and $134,000
Engineering SPLOST IV recapture.
Alternatives:1) Approve the continued funding of the current On-Call Property
Appraisal & Acquisition Professional Services Agreement in the
amount of $434,000 as requested by AED. Funding is available
through the Transportation Investment Act (TIA) Discretionary
Cover Memo
Item # 9
account, TIA funded local delivery projects account, and
Engineering SPLOST IV fund recapture. 2) Do not approve and
identify alternate funding to complete right-of-way acquisition.
Recommendation:Approve alternative # 1
Funds are Available
in the Following
Accounts:
TIA Discretionary ($150,000); TIA Local Delivery Project
($150,000) and Engineering SPLOST IV Recapture ($134,000).
Twigg/Old Savannah Road (323-04-1110/29823220) - $134,000
Berckman Road (TIA Project) - $150,000 TIA Diicretionary
Projects - $150,000
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is authorized to CPB#328-041110-211828004. This project is to
Delivery Project Fund, and $134,000 Engineering SPLOST IV Recapture.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
SPLOST Phase VI 50,000$
TIA Discretionary 150,000$
TIA Local Delivery Project 150,000$
Engineering SPLOST IV Recapture Fund 134,000$
484,000$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#328-041110-211828004
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
On-Call Property Appraisal & Acquisition Professional Services
continue funding the current On-Call Property Appraisal & Acquisition
Professional Services in the Amount of $434,000. Funding is available
in the amount of $150,000 in TIA Discretionary Fund, $150,000 TIA Local
Change Number 2
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
1 of 2 1.24.2011
Attachment number 1 \nPage 1 of 2
Item # 9
Augusta-Richmond County, Georgia CPB#328-041110-211828004
CAPITAL PROJECT BUDGET
On-Call Property Appraisal & Acquisition Professional Services
CPB AMOUNT NEW
SOURCE OF FUNDS CPB CPB
SPLOST PHASE VI (50,000)$ (50,000)$
328-041110-6011110-211828004
TIA DISCRETIONARY FUNDS (150,000)$ (150,000)$
TIA LOCAL DELIVERY PROJECT FUNDS (150,000)$ (150,000)$
ENGINEERING SPLOST IV RECAPTURE ($134,000) (134,000)$
TOTAL SOURCES: (484,000)$ (484,000)$
USE OF FUNDS
ENGINEERING
328-041110-5212115-211828004 $50,000 $50,000
ENGINEERING
328-04-1110-5212115/211828004/5212115 $434,000 $434,000
TOTAL USES:$50,000 $434,000 $484,000
2 of 2 1.24.2011
Attachment number 1 \nPage 2 of 2
Item # 9
Engineering Services Committee Meeting
8/11/2014 12:50 PM
Regency Mall Property
Department:
Caption:Provide an assessment of any potential progress that has been
made relative to the development of the Regency Mall Property.
This unsightly property is located at the intersection of two of the
most heavily traveled roads in the city. (Gordon Highway/Deans
Bridge Road). The condition of this Mall has impeded economic
growth in this area for many years. South Augusta development is
as important as downtown development and must receive the same
amount of attention that is devoted to the development of
downtown Augusta. (Requested by Commissioner Bill Lockett
referred from the June 17th Commission meeting - referred
from July 28 Engineering Services Committee)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 10
Engineering Services Committee Meeting
8/11/2014 12:50 PM
Signal Installation Plan - Signal Equipment Purchase
Department:Abie L. Ladson, Director
Caption:Motion to approve purchase of miscellaneous traffic signal
equipment from the Transportation Investment Act (TIA)
discretionary account. Equipment meets the criteria for
transportation discretionary fund usage as requested by AED/TE.
Background:The Traffic Division of the Engineering Department is responsible
for maintenance of all 275 traffic signals within Richmond County
which are essential to the safety of the motoring public. In the
course of their function, traffic signals receive a significant
amount of wear and tear and require periodic upgrade of parts due
to factors such as exposure to the normal elements, traffic
accidents, high winds, and ice storms.While traffic engineering
typically keeps enough spare parts in stock to address normal
emergencies and malfunctions, recent severe weather has depleted
our stock somewhat to the point where it would be difficult to
address another major event. Moreover, it is also our intent to
upgrade some older systems in order to make them more reliable
and in keeping with current technology. To that end, Traffic
Engineering proposes to supplement its equipment stocks
$76,549.70 worth of miscellaneous parts and equipment. This will
allow us to keep our parts stock up and allow for upgrade of some
signals.
Analysis:These materials are essential not only to operation of the Traffic
Engineering Division but, to the safety of motoring public.
Moreover, we feel that it puts us in a better position to address
another major event.
Financial Impact:This material will be purchased from the State of Georgia’s annual
bid No. 48400-DOT0000127 with Temple in the amount of
$76,549.70. Funds are available in the TIA discretionary.
Alternatives:1) Approve purchase of miscellaneous traffic signal equipment in
the amount of $76,549.70 from the TIA discretionary account. 2)
Do not approve.Cover Memo
Item # 11
Recommendation:Approve alternative one.
Funds are Available
in the Following
Accounts:
TIA discretionary account
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
S:\ITS Traffic Sales Folder\Georgia Folder\2014 Customer Quotes\Augusta.071814.GDOT bid items-336
cab.Q0220-01p updated.xls
DATE: O rd er D ate
July 18, 2014
TERMS QUOTE #
NET 30 0220-01P
DELIVERY SALESPERSON
12-16 Weeks, A.R.O.Pam Palmer
Bill to:
Quantity Description Price Amount
GDOT CONTRACT 48400-DOT0000127 (exp 6/19/2015)
5 TEMPLE 336S-PM Type 336S Cabinet Assy (Pole Mount)
[Group1/Ln15]
5,180.74$ 25,903.70$
10 PS 206L Model 206 Power Supply [Group1/Ln28]130.00$ 1,300.00$
40 EDI LMD222 Two- Channel DFLCT Rack Mount Detector
[Group1/Ln85]
78.00$ 3,120.00$
40 EDI LM222 Two-Channel inductive loop detector Rack Mount,
Caltran
78.00$ 3,120.00$
(above not on GDOT contract but same discount has been applied
as for Group 1)
15 EDI2010ECL-IP Conflict Monitor, 16-ch 2070 Type w/10/100
Ethernet Port [Group14/Ln25]
632.00$ 9,480.00$
10 GDI 2070-6B Comm Boards GDI 2070 9600 Bps modem
[Group14/Ln3]
726.32$ 7,263.20$
25 2070-4A power supply; AAD11944P001 2070-4A power supply, 10
amp +5 volt standby [Group14/Ln15]
328.95$ 8,223.75$
10 2070-2A Field I/O Boards; AAD14081P003 2070-2A Field I/O New
messages no datakey [for Type 170 cabinet wiring] [Group14/Ln10]
493.42$ 4,934.20$
5 Iteris Edge2-1N-PAK 1 Camera Input, 12/24 VDC(Includes
EDGE2KIT1) with Intersection Software [Group11/Ln4]
1,506.80$ 7,534.00$
2 Iteris EdgeConnect-Pak [Group11/Ln86]2,617.80$ 5,235.60$
5 Red Enable board [Group21/Ln14]87.05$ 435.25$
NOTE:TOTAL:76,549.70$
1) Shipping is PREPAID & ALLOWED
2) Temple, Inc. reserves the right to charge 4% on all credit card purchases
3) Total does not include applicable TAXES
Quote Valid For 30 Days. SALESPERSON ________________________
Augusta-Richmond Co, GA (GA2564)pam.palmer@temple-inc.com
CONDITIONS: The prices and terms on this quotation are not subject to verbal changes or other agreements unless approved in writing by
Temple, Inc. All quotations and agreements are contingent upon strikes, accidents, fires, availability of materials and all other causes beyond our
control. Prices are based on costs and conditions existing on date of quotation and are subject to change by Temple, Inc. before final acceptance.
Freight will be prepaid and allowed unless otherwise noted on this quotation.
ATTN: Mike Edwards
Temple, Inc. P.O. Box 2066 Decatur, Alabama 35602-2066 Phone 1-800-633-3221 Fax (256) 353-4578
Attachment number 1 \nPage 1 of 1
Item # 11
Engineering Services Committee Meeting
8/11/2014 12:50 PM
State Properties Commission Revocable License Agreement SPC File #605.206
Department:Augusta Utilities Department
Caption:Motion to approve State Properties Commission Revocable
License Agreement SPC No. 605.206.
Background:The Augusta Utilities Department needs to replace a water main
along Lakeside Drive, that serves the privately owned houses
along the left hand side of the road. Lakeside Drive and the
property to its right are part of the GSSH campus.
Analysis:The State has agreed to allow us to construct the new water main
along their property, thus eliminating the need to repave the
private road and obtain easements from the multiple individually
owned parcels.
Financial Impact:$650.00
Alternatives:Deny the motion to approve State Properties Commission
Revocable License Agreement SPC No. 605.206 and run the
water main across the privately owned parcels.
Recommendation:Approve the motion to approve State Properties Commission
Revocable License Agreement SPC No. 605.206.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Cover Memo
Item # 12
Clerk of Commission
Cover Memo
Item # 12
Attachment number 1 \nPage 1 of 11
Item # 12
Attachment number 1 \nPage 2 of 11
Item # 12
Attachment number 1 \nPage 3 of 11
Item # 12
Attachment number 1 \nPage 4 of 11
Item # 12
Attachment number 1 \nPage 5 of 11
Item # 12
Attachment number 1 \nPage 6 of 11
Item # 12
Attachment number 1 \nPage 7 of 11
Item # 12
Attachment number 1 \nPage 8 of 11
Item # 12
Attachment number 1 \nPage 9 of 11
Item # 12
Attachment number 1 \nPage 10 of 11
Item # 12
Attachment number 1 \nPage 11 of 11
Item # 12
Engineering Services Committee Meeting
8/11/2014 12:50 PM
Thermoplastic Purchase
Department:Engineering
Caption:Receive as information Traffic Engineering’s purchase of
thermoplastic striping material.
Background:The Traffic Division of the Engineering Department is responsible
for maintaining the striping on all county roads. As such, through
the years, traffic engineering has purchased thermoplastic from an
annual bid throughout the year.Traffic has ordered $32,450 worth
of materials form theDOT annual bid. This amount is within our
annual budget and leaves some room to addres unforseen issues,
however, this triggers the amount at which the Commission must
be informed.
Analysis:This material is essential not only to operation of the Traffic
Engineering Division but, to the safety of motoring public.
Financial Impact:This material will be purchased from the State of Georgia’s annual
bid No. SWC #48400-179 DOT0000144–0001 with Crown
Technology in the amount of $32,450.
Alternatives:None, for informational purposes only
Recommendation:Receive as information
Funds are Available
in the Following
Accounts:
101071710/5311630
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 13
Administrator.
Clerk of Commission
Cover Memo
Item # 13