HomeMy WebLinkAbout2014-05-12-Meeting Agenda
Engineering Services Committee
Meeting
Commission Chamber- 5/12/2014- 1:00 PM
ENGINEERING SERVICES
1. Approve the projects to be funded by SPLOST VII as
recommended by the Engineering Department. (No
recommendation from Engineering Services Committee
April 28, 2014) (Referred from May 6 Commission meeting)
Attachments
2. Motion to authorize Mayor to execute The Georgia Department
of Transportation Traffic Operations Quick Response to allow
for reimbursement on the River Watch Parkway at Alexander
Drive Improvement Project in the amount of $40,839.00 as
requested by AED.
Attachments
3. Approve award of Construction Contract to Beam’s
Contracting, Inc. in the amount of $925,091.88 for
Transportation Investment Act (TIA) projects, Jackson Road
Resurfacing (Walton Way to Wrightsboro Road) and Walton
Way Extension Resurfacing (Robert C. Daniel to Walton Way).
Award is subject to receipt of signed contracts and proper bonds
as requested by AED. (Bid 14-129)
Attachments
4. Motion to approve the minutes of the Engineering Services
Committee held on April 28, 2014.
Attachments
5. Motion to authorize condemnation to acquire title of a portion
of property in fee simple and permanent construction and
maintenance easement (Parcel 193-0-001-040-0) 4574 Windsor
Spring Road.
Attachments
6. Motion to authorize condemnation to acquire title of the entire
parcel in fee, (Parcel 087-2-131-00-0) 2023 Walnut Street.
Attachments
7. Approve award of the River Watch Parkway at Alexander Drive
Intersection Improvement Project to Reeves Construction in the
amount of $48,799.40. Award will be contingent on receipt of
Attachments
www.augustaga.gov
signed contracts and proper bonds as requested by AED.
8. Motion to approve entering into a Project Framework
Agreement with the Georgia Department of Transportation for
the Riverwatch Parkway at I-20 Corridor Improvements Project
(PI #11699) as requested by AED.
Attachments
Engineering Services Committee Meeting
5/12/2014 1:00 PM
Approve Engineering Project list - SPLOST VII
Department:Finance / Administrator
Caption:Approve the projects to be funded by SPLOST VII as
recommended by the Engineering Department. (No
recommendation from Engineering Services Committee April
28, 2014) (Referred from May 6 Commission meeting)
Background:On March 10, 2014 the commission approved a referendum
resolution to: A REFERENDUM RESOLUTION TO
REIMPOSE A SPECIAL ONE PERCENT SALES AND USE
TAX, SUBJECT TO REFERENDUM APPROVAL; TO
REGULATE AND PROVIDE FOR THE CALLING OF AN
ELECTION AND TO CALL AN ELECTION TO DETERMINE
THE REIMPOSITION OR NON-REIMPOSITION OF THE
SALES AND USE TAX; TO SPECIFY THE PURPOSES FOR
WHICH THE PROCEEDS OF THE SALES AND USE TAX
ARE TO BE USED AND MAY BE EXPENDED; TO SPECIFY
THE ESTIMATED COST OF THE PROJECTS THAT WILL BE
FUNDED FROM THE PROCEEDS OF THE SALES AND USE
TAX; TO SPECIFY THE AMOUNT OF PREVIOUSLY
INCURRED GENERAL OBLIGATION DEBT TO BE
RETIRED FROM THE PROCEEDS OF THE SALES AND USE
TAX; TO SPECIFY THE MAXIMUM AMOUNT OF
REVENUE TO BE RAISED BY THE SALES AND USE TAX;
TO AUTHORIZE THE ISSUANCE OF $22,395,000 IN
AGGREGATE PRINCIPAL AMOUNT OF GENERAL
OBLIGATION DEBT OF AUGUSTA, GEORGIA IN
CONJUNCTION WITH THE REIMPOSITION OF THE SALES
AND USE TAX; TO SPECIFY THE PURPOSES FOR WHICH
THE DEBT IS TO BE ISSUED, THE MAXIMUM INTEREST
RATE OR RATES THAT SUCH DEBT IS TO BEAR, AND
THE AMOUNT OF PRINCIPAL TO BE PAID IN EACH YEAR
DURING THE LIFE OF SUCH DEBT; TO PROVIDE FOR THE
LEVY AND COLLECTION OF AD VALOREM TAXES TO
SERVICE SUCH DEBT, TO THE EXTENT THE PROCEEDS
OF THE SALES AND USE TAX ARE NOT SUFFICIENT FOR
SUCH PURPOSE; AND FOR OTHER PURPOSES. The project
categories included: (a) Projects to be owned or operated or
both by Augusta or by one or more local authorities within the
Cover Memo
Item # 1
Special District pursuant to intergovernmental contracts with
Augusta (the “Augusta Projects”): (i) Road, Street, Bridge,
and Drainage Improvements - $50,000,000, (ii) Public Safety
Facilities, Equipment, and Vehicles - $29,939,000, (iii) Parks
and Recreation Facilities - $19,000,000, (iv) Cultural, Library,
and Historic Facilities - $21,025,000, (v) Economic
Development Facilities and Land Acquisition - $13,250,000,
(vi) Information Technology - $5,550,000, (vii) Industrial
Infrastructure Improvements - $1,750,000, (viii) Municipal
Building Renovations - $30,000,000, (ix) Fleet Administration
and Maintenance Facilities - $450,000, and (x) Sales Tax
Program and Project Administration - $9,000,000; (b) Projects to
be owned or operated or both by Blythe (the “Blythe Projects”):
(i) Road Improvements - $400,000, (ii) Water System
Improvements - $350,000, (iii) Equipment and Vehicles -
$225,000, (iv) Community Building, Library, and Park
Facilities - $900,000, and (v) Information Technology -
$100,000; and (c) Projects to be owned or operated or both by
Hephzibah (the “Hephzibah Projects”): (i) Recreational Multi-
Use Facility - $4,450,000, (ii) Agricultural Center and Arena
Project - $1,800,000, (iii) Water System Equipment and
Vehicles - $365,000, (iv) Public Safety Equipment and
Vehicles - $510,000, (v) Fire Department Facilities -
$950,000, and (vi) Road and Bike Lane Projects - $300,000;
and(2) retiring Augusta’s Tax Anticipation Notes, dated March 7,
2014 (the “Augusta Notes”), by paying or making provision for
the payment of the principal of and interest on the Augusta Notes
coming due on October 1, 2014, in the estimated maximum
amount of $8,050,000;
Analysis:$50,000,000 was allocated for Road, Street, Bridge and Drainage
Impvoements Projects. The Engineering department is
recommending the funding be used to complete the projects listed
in the attached document.
Financial Impact:Funding would be from sales tax revenue generated by SPLOST
VII. Sales tax collections are projected to begin in April 2016 and
will continue until Ocotber 2021. Project funding will be allocated
over the collection period.
Alternatives:1. Approve recommended list of projects 2. Task staff to revise list
for Road, street, bridge and drainage improvement projects.
Recommendation:Approve project list as recommended
Funds are Available
in the Following
Accounts:
SPLOST VII
Cover Memo
Item # 1
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Augusta Georgia
SPLOST VII
Project list
Key Department Project ** Amount
C6 Engineering 15th Street Pedestrian Improvements 8,000,000$
C14 Engineering ADA-Sidewalks-Rehab-Replacement 600,000
C18 Engineering Bridge Rehabilitation and Maintenance 800,000
C21 Engineering Corrugated Pipe Replacement Program 500,000
C22 Engineering Dennis Road Widening and Drainage Improvements 2,000,000
C24 Engineering Dover-Lyman Street and Drainage Improvement 1,000,000
C26 Engineering
East Augusta Roadway and Drainage Improvements - Phase III (Marion
Homes Area)500,000
C27 Engineering
East Augusta Roadway and Drainage Improvements - Phase IV (Azalea,
Brunswick, & Albany Street Areas)500,000
C35 Engineering Flood Control Structures - Rehabilitation and Maintenance 1,000,000
C37 Engineering Garden City Beautification Initiative 250,000
C38 Engineering
Glass Factory Drainage Basin Conveyance Improvements and Flood
Reduction 200,000
C39 Engineering Grading and Drainage 1,500,000
C43 Engineering Hyde Park St. & Drg Imp. and Wilkerson Gardens 1,500,000
C49 Engineering Maintenance/Construction Machinery and Equipment 200,000
C53 Engineering Milling and Resurfacing - Contracts 5,100,000
C54 Engineering Monte Sano Ave. Improvements (Wrightsboro Rd. to Walton Way)3,000,000
C55 Engineering National Hill Area Streets and Drainage Improvements 3,000,000
C56 Engineering
Old Savannah Road Street & Drainage Improvements (Martin Luther King
Blvd. to Gordon Highway)500,000
C58 Engineering On Call Guardrail Replacements 300,000
C59 Engineering On Call Roadway Striping and Reflector Installation 500,000
C60 Engineering On Call Traffic Engineering 200,000
C61 Engineering On-Call and Emergency Appraisal Services 100,000
C62 Engineering On-Call and Emergency Construction Material Testing Services 500,000
C63 Engineering On-Call and Emergency Construction Services 1,500,000
C64 Engineering On-Call and Emergency Design Services 300,000
C66 Engineering Paving Dirt Roads 2,000,000
C67 Engineering
Peach Orchard Road Sidewalk Installation - Pepperidge Drive to Tobacco
Road 1,000,000
C70 Engineering Rocky Creek Flood Reduction Improvements 1,500,000
C71 Engineering Skinner Mill Road Widening (Boy Scout to Walton Way)6,000,000
C72 Engineering SPLOST Administration 1,000,000
C76 Engineering Traffic Sign Upgrade Program 300,000
C77 Engineering Traffic Signal Upgrade Program 1,500,000
C78 Engineering Tree Removal, Pruning and Replacement 1,000,000
C80 Engineering Watershed Study and Storm Water Inventory & Mapping 150,000
C82 Engineering
Wrightsboro Road Reconstruction and Pedestrian Improvements
(Highland Ave. to Marks Church Road)2,000,000
Total 50,000,000$
**Projects recommended by Engineering Department
Attachment number 1 \nPage 1 of 1
Item # 1
Augusta Georgia
SPLOST VII
Project list
Key Department Amount
B Administration 47,050,000$
C Engineering 50,000,000
D Fire 7,500,000
E Fleet 8,450,000
F IT 18,550,000
H Planning & Development 6,500,000
I Recreation 19,000,000
J Sheriff 1,439,000
K City of Hephzibah 8,375,000
L City of Blythe 1,975,000
M Augusta Authorities 5,750,000
N Library 2,000,000
P Outside Agencies 21,775,000
total 198,364,000$
Attachment number 2 \nPage 1 of 15
Item # 1
Augusta Georgia
SPLOST VII
Project list
Project Type Amount %
Infrastructure 80,500,000 40.58%
Engineering 50,000,000
IT 13,000,000
Planniing & Development 6,500,000
Augusta Authorities 5,750,000
Outside Agencies 5,250,000
Public Buildings 34,950,000 17.62%
Administration 30,000,000
Fire Department 2,500,000
Library 2,000,000
Fleet 450,000
Recreation 19,000,000 9.58%
Cultural/Historic
Outside Agencies 16,525,000 8.33%
Intergovernmental 10,350,000 5.22%
Law Enforcement 1,439,000 0.73%
Debt Service 12,050,000 6.07%
Project Management 5,000,000 2.52%
Fleet Replacement 13,000,000 6.55%
Information Technology 5,550,000 2.80%
198,364,000 100.00%
Attachment number 2 \nPage 2 of 15
Item # 1
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
B1 Administrator/Mayor Project Administration 5,000,000$
Administrator/Mayor Interest on Bonds 4,000,000
B2 Administrator/Mayor Municipal Building Renovations 30,000,000
B5 Administrator/Mayor Debt Repayment (GRU Cancer Center)8,050,000
Total 47,050,000$
Attachment number 2 \nPage 3 of 15
Item # 1
Augusta Georgia
SPLOST VII
Project list
Key Department Project ** Amount
C6 Engineering 15th Street Pedestrian Improvements 8,000,000$
C14 Engineering ADA-Sidewalks-Rehab-Replacement 600,000
C18 Engineering Bridge Rehabilitation and Maintenance 800,000
C21 Engineering Corrugated Pipe Replacement Program 500,000
C22 Engineering Dennis Road Widening and Drainage Improvements 2,000,000
C24 Engineering Dover-Lyman Street and Drainage Improvement 1,000,000
C26 Engineering
East Augusta Roadway and Drainage Improvements - Phase III (Marion
Homes Area)500,000
C27 Engineering
East Augusta Roadway and Drainage Improvements - Phase IV (Azalea,
Brunswick, & Albany Street Areas)500,000
C35 Engineering Flood Control Structures - Rehabilitation and Maintenance 1,000,000
C37 Engineering Garden City Beautification Initiative 250,000
C38 Engineering
Glass Factory Drainage Basin Conveyance Improvements and Flood
Reduction 200,000
C39 Engineering Grading and Drainage 1,500,000
C43 Engineering Hyde Park St. & Drg Imp. and Wilkerson Gardens 1,500,000
C49 Engineering Maintenance/Construction Machinery and Equipment 200,000
C53 Engineering Milling and Resurfacing - Contracts 5,100,000
C54 Engineering Monte Sano Ave. Improvements (Wrightsboro Rd. to Walton Way)3,000,000
C55 Engineering National Hill Area Streets and Drainage Improvements 3,000,000
C56 Engineering
Old Savannah Road Street & Drainage Improvements (Martin Luther King
Blvd. to Gordon Highway)500,000
C58 Engineering On Call Guardrail Replacements 300,000
C59 Engineering On Call Roadway Striping and Reflector Installation 500,000
C60 Engineering On Call Traffic Engineering 200,000
C61 Engineering On-Call and Emergency Appraisal Services 100,000
C62 Engineering On-Call and Emergency Construction Material Testing Services 500,000
C63 Engineering On-Call and Emergency Construction Services 1,500,000
C64 Engineering On-Call and Emergency Design Services 300,000
C66 Engineering Paving Dirt Roads 2,000,000
C67 Engineering
Peach Orchard Road Sidewalk Installation - Pepperidge Drive to Tobacco
Road 1,000,000
C70 Engineering Rocky Creek Flood Reduction Improvements 1,500,000
C71 Engineering Skinner Mill Road Widening (Boy Scout to Walton Way)6,000,000
C72 Engineering SPLOST Administration 1,000,000
C76 Engineering Traffic Sign Upgrade Program 300,000
C77 Engineering Traffic Signal Upgrade Program 1,500,000
C78 Engineering Tree Removal, Pruning and Replacement 1,000,000
C80 Engineering Watershed Study and Storm Water Inventory & Mapping 150,000
C82 Engineering
Wrightsboro Road Reconstruction and Pedestrian Improvements
(Highland Ave. to Marks Church Road)2,000,000
Total 50,000,000$
**Projects recommended by Engineering Department
Attachment number 2 \nPage 4 of 15
Item # 1
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
D1 Fire Emergency Vehcile Fleet Replacement 5,000,000$
D3 Fire Fire Stations - 1 location 2,500,000
Total 7,500,000$
Attachment number 2 \nPage 5 of 15
Item # 1
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
E1 Fleet Roof Replacement 450,000$
E3 Fleet Public Safety Vehicles 8,000,000
Total 8,450,000$
Attachment number 2 \nPage 6 of 15
Item # 1
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
F1 IT Radio System 13,000,000$
F2 IT TAO/TCO Software Application 4,000,000
F3 IT MDT Replacement 900,000
F4 IT Communication Infrastructure 250,000
F5 IT Orthophotography 400,000
TOTAL 18,550,000$
Attachment number 2 \nPage 7 of 15
Item # 1
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
H1 Planning and Development Flood Reduction Program 2,500,000$
H2 Planning and Development Demolition Program 4,000,000
Total 6,500,000$
Attachment number 2 \nPage 8 of 15
Item # 1
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
I7 Recreation Dyess Park 500,000$
I9 Recreation Lake Olmstead 250,000
I11 Recreation May Park 250,000
I14 Recreation Riverwalk 400,000
I23 Recreation Augusta Aquatic Ctr 1,500,000
I30 Recreation Fleming Tennis Center 500,000
I33 Recreation Minnick Park 200,000
I34 Recreation Pendleton King Park 250,000
I35 Recreation Valley Park 250,000
I40 Recreation Newman Tennis Center 2,000,000
I42 Recreation Diamond Lakes Regional 2,750,000
I44 Recreation McDuffie Woods Park 300,000
I46 Recreation Brigham Com. Center 300,000
I51 Recreation Butler Creek 250,000
I55 Recreation Eisenhower Park 250,000
I58 Recreation Blythe Community Pk 250,000
I60 Recreation McBean Community Pk 250,000
I61 Recreation Program Administration 1,000,000
I64 Recreation Boathouse Rowing Center 400,000
Recreation Splash Pad Water Playground Initiative 1,850,000
Recreation Playgound Unit Replacement Initiative 2,000,000
Recreation HVAC Upgrades 500,000
Recreation City-Wide Cemetery Improvements 500,000
Recreation City-Wide Park Facility Improvements 500,000
Recreation City-Wide Park Signage Initiative 300,000
Recreation City-Wide Site Improvements 500,000
Recreation City-Wide Multi-Purpose Court Upgrades 500,000
Recreation City-Wide Swimming Pool Renovations 500,000
TOTAL 19,000,000$
Attachment number 2 \nPage 9 of 15
Item # 1
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
J1 Sheriff Digital In-car Video System 407,000$
J2 Sheriff HD Body Cameras 332,000
J4 Sheriff Downtown Video Security Enhancement 700,000
Total 1,439,000$
Attachment number 2 \nPage 10 of 15
Item # 1
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
K1 Hephzibah Facilities for Agricultural Center & Arena 1,800,000$
K2 Hephzibah Equipment to Automate Water Meter Reading 220,000
K3 Hephzibah Bike Lanes 200,000
K4 Hephzibah Windsor Spring and Roadway Beautification 100,000
K5 Hephzibah Water Dept. Vehicles & Equipment 145,000
K6 Hephzibah Vehicles & Equip. for Public Safety 125,000
K7 Hephzibah Sewer to Connect to Augusta -
K8 Hephzibah Vehicles & Equipment for Fire & EMS 385,000
K9 Hephzibah Fire Dept. New Facilities 950,000
K10 Hephzibah Recreational Multi-use Facility 4,450,000
TOTAL 8,375,000$
Attachment number 2 \nPage 11 of 15
Item # 1
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
L1 City of Blythe Water system upgrades 350,000$
L2 City of Blythe Road Improvements 300,000
L3 City of Blythe Police Vehicles & Equipment/Computers 125,000
L4 City of Blythe Community Building/Library/Park 900,000
L5 City of Blythe WIFI access 50,000
L6 City of Blythe IT upgrades 50,000
L7 City of Blythe Paving roads 100,000
L8 City of Blythe Non Public Safety Vehicles and equipment 100,000
L9 City of Blythe Additional Water Systems Upgrades -
Total 1,975,000$
Attachment number 2 \nPage 12 of 15
Item # 1
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
M1 Canal Authority Canal Improvement 2,500,000$
M2 Development Authority Augusta Corporate Park Access Road 1,250,000
M3 Development Authority Economic Development Industrial Infrastructure 500,000
Downtown Development Authority Surface Parking Lot 1,500,000
Total 5,750,000$
Attachment number 2 \nPage 13 of 15
Item # 1
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
N1 Library Maxwell Branch Library -$
N2 Library Friedman Branch Library -
N3 Library Wallace Branch Library -
N4 Library Appleby Branch Library -
Total 2,000,000$
Allocation to be determined
Attachment number 2 \nPage 14 of 15
Item # 1
Augusta Georgia
SPLOST VII
Project list
Key Agency Project Amount
P1 Augusta Regional Collaborative Corp The Mills District 5,250,000$
P2 Greater Augusta Arts Council ART Space 750,000
P3 Greater Augusta Arts Council Public Arts Master Plan 25,000
P4 Greater Augusta Arts Council Augusta Public Art Implementation 2,000,000
P5 Imperial Theatre Theatre Renovation 2,500,000
P6 Augusta Symphony Miller Theater 4,250,000
P7 Paine College The James Brown Community & Fine Arts Cultural Center 6,000,000
P9 Augusta Museum of History Building Expansion 500,000
P11 Southeastern Natural Sciences Academy Phinizy Swamp Nature Park 500,000
Total 21,775,000$
Attachment number 2 \nPage 15 of 15
Item # 1
Engineering Services Committee Meeting
5/12/2014 1:00 PM
Georgia DOT Traffic Operation Quick Response Funding Acceptance for River Watch Parkway at
Alexander Drive Intersection Improvements
Department:Abie Ladson, Director
Caption:Motion to authorize Mayor to execute The Georgia Department of
Transportation Traffic Operations Quick Response to allow for
reimbursement on the River Watch Parkway at Alexander Drive
Improvement Project in the amount of $40,839.00 as requested by
AED.
Background:Currently, the Augusta Engineering Department has a construction
project to overlay the existing left-turn bay along River Watch
Parkway at Cabela/Alexander Drive to provide a second left-turn
lane. Under the Georgia DOT Traffic Operations Quick Response
Program, AED is proposing to apply for reimbursement for this
project in the amount of $40,839.
Analysis:There is a companion item this agenda item to award construction
of this project to Reeves Construction in the amount of
$48,799.40. Through this award, Augusta’s contribution to the
construction will be reduced to $7,960.40.
Financial Impact:No funding
Alternatives:1) Approve the Mayor executing the Quick Response project and
receive $40,839 in reimbursement. 2) Do not approve.
Recommendation:approve alternative 1
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Engineering Services Committee Meeting
5/12/2014 1:00 PM
Jackson Road & Walton Way Extension Resurfacing TIA (Bid Item – 14-129)- Contract Award
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Approve award of Construction Contract to Beam’s Contracting,
Inc. in the amount of $925,091.88 for Transportation Investment
Act (TIA) projects, Jackson Road Resurfacing (Walton Way to
Wrightsboro Road) and Walton Way Extension Resurfacing
(Robert C. Daniel to Walton Way). Award is subject to receipt of
signed contracts and proper bonds as requested by AED. (Bid 14-
129)
Background:Jackson Road Resurfacing (Walton Way to Wrightsboro Road)
and Walton Way Extension Resurfacing (Robert C. Daniel to
Walton Way) are two (2) of fifty (50) City of Augusta, Georgia
TIA (aka TPLOST) projects. This is the fourth project that has
been let for construction in Band 1 for the City of Augusta,
Georgia.
Analysis:Bids were received on March 6, 2014 with Beam’s Contracting,
Inc. being the low bidder. The bid results are as follow:
CONTRACTORS BID 1. Beam’s Contracting, Inc. $925,091.88
2. C & H Paving, Inc. $984,983.88 3. Reeves Construction Co.
$1,049,562.10 4. Blair Construction, Inc. $1,102,202.06 It is the
recommendation of the Engineering Department to award this
project to Beam’s Contracting, Inc.
Financial Impact:Bids came in over $232,556.88 above the TIA budgeted amount.
Proposed project funds are presented below: 1.TIA Budgeted
Amount: $692,535.00 2.LMIG Funds: $232,556.88 Total:
$925,091.88
Alternatives:1) Approve award of Construction Contract to Beam’s
Contracting, Inc. in the amount of $925,091.88 for Transportation
Investment Act (TIA) projects, Jackson Road Resurfacing
(Walton Way to Wrightsboro Road) and Walton Way Extension
Resurfacing (Robert C. Daniel to Walton Way). Award is subject
to receipt of signed contracts and proper bonds as requested by
AED. 2) Do not approve, and re-bid. Cover Memo
Item # 3
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
371-041110-T13043136 &T13049151
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
Walton Way Resurfacing from Robert C. Daniel to Walton Way
Capital Project Budget is hereby authorized:
Section 1: This project is authorized to CPB# N/A. This project proposes to award
Construction Contract to Beams's Contracting, Inc. in the amount of $925,091.88 for the
Resurfacing (Walton Way to Wrightsboro Road).
Funds are available in the construction budget account numbers: TIA Budgeted account
Section 2: The following revenues are anticipated to be available to the Consolidated Government to
complete the project.
TIA Budgeted $692,535
LMIG Resurfacing $232,557
$925,092
Section3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in
carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
____________________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#N/A
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following
Honorable Deke Copenhaver, Mayor
Walton Way Extension Resurfacing from Robert C. Daniel to Walton Way and Jackson Road
in the amount of $692,535.00 and LMIG Resurfacing account in the amount of $232,556.88.
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact
Engineering at ext 5070. Thanks
1 of 2 11.16.2010
Attachment number 1 \nPage 1 of 2
Item # 3
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
Walton Way Resurfacing from Robert C. Daniel to Walton Way
CPB#N/A
CPB AMOUNT
SOURCE OF FUNDS CPB
TIA Funds (323,993.00)$
371-04-1110/T13043136
TIA Funds (368,542.00)$
371-04-1110/T13049151
LMIG
335-04-1110/L13241901 (232,556.88)$
TOTAL SOURCES:($925,092)
USE OF FUNDS
ROADS
5414110 $925,092
TOTAL USES:$925,092
2 of 2 11.16.2010
Attachment number 1 \nPage 2 of 2
Item # 3
Invitation to Bid
Sealed bids will be received at this office on Wednesday, February 26, 2014 @ 3:00 p.m. for furnishing:
Bid Item 14-129 Jackson Road & Walton Way Extension Resurfacing for Engineering
Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by
all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans
and specifications which are non-refundable is $75.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate
this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge
through Augusta Blue Print (706 722-6488) beginning Thursday, January 16, 2014. Bidders are cautioned
that submitting a package without Procurement of a complete set are likely to overlook issues of construction
phasing, delivery of goods or services, or coordination with other work that is material to the successful
completion of the project. Bidders are cautioned that acquisition of documents through any other source is
not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving
incomplete or inaccurate information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Friday, February 7, 2014 @ 11:00 a.m. in the Procurement
Department, 530 Greene Street, Room 605. All questions must be submitted in writing by fax to 706
821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement
Department by Tuesday, February 11 2014 @ 5:00 p.m. No bid will be accepted by fax, all must be
received by mail or hand delivered.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10%
Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance
bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle January 16, 23, 30, February 6, 2014
Metro Courier January 22, 2014
Revised: 3/7/2013
Attachment number 2 \nPage 1 of 1
Item # 3
UNOFFICIAL
Vendors
P & H PAVING
167 KNOX RIVERS
ROAD
THOMSON, GA
30824
BLAIR
CONSTRUCTION
PO BOX 770
EVANS, GA 30809
REEVES
CONSTRUCTION
P. O. BOX 1129
AUGUSTA, GA
30903
BEAM’S
CONTRACTING
15030 ATOMIC
ROAD
BEECH ISLAND, SC
29842
Attachment B YES YES YES YES
E-Verify Number 190714 224004 48048 167300
SAVE Form YES YES YES YES
Bid Bond YES YES YES YES
Addendum 1 YES YES YES YES
Bid Price $984,983.88 $1,102,202.06 $1,049,562.10 $925,091.88
Bid Item #14-129
Jackson Road & Walton Way Extension Resurfacing
for the Augusta, GA - Engineering Department
Bid Opening Date: Thursday, March 6, 2014 @ 3:00 p.m.
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 3
Attachment number 4 \nPage 1 of 1
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Attachment number 5 \nPage 1 of 2
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ENGIN EERI NG DEPARTMENT
Abie L. Ladson, P.E., CPESC, Director of Engineering
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Ms. Geri Sams, Director Procurement
Abie L. Ladson, P.E., CPESC, Director
Friday, April04, 2014
(Bid ltem - L4-Izg|Jackson Road & Walton Way Extension Resurfacing TtA
Projects Augusta, GA.
Project#: RC07-000123 & RC07-000151)
File Reference: 13 - 014(K) 1
Ms. Sams, it is the recommendation of AED that the subject Construction Contract is awarded
to Beam's Contracting, lnc. in the amount of 5925,091.88, contingent upon receipt of signed
contracts and proper bonds.
Should you require additional information, please do not hesitate to contact me at
(706) 796-s040.
Thanking you in odvonce.
ALL/scm
Attachment(s)
Phyllis Mills, Quality Assurance Analyst
Hameed Malik, Ph.D., PE, Assistant Director, AED
Valerie R. Jenkins, Department Accountant
File
Augusta Engineering Administration - Traffic Engineering Division
507 Telfair Street - Augusta, Georgia 30901
Phone: (706) 821-1850 - Fax: (706) 921-1j24
www.augustaga.gov
Attachment number 6 \nPage 1 of 1
Item # 3
Engineering Services Committee Meeting
5/12/2014 1:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Engineering Services
Committee held on April 28, 2014.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 5
Item # 4
Attachment number 1 \nPage 2 of 5
Item # 4
Attachment number 1 \nPage 3 of 5
Item # 4
Attachment number 1 \nPage 4 of 5
Item # 4
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Item # 4
Engineering Services Committee Meeting
5/12/2014 1:00 PM
Motion to Authorize Condemnation to Acquire Portion of Propety -Brassell
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property in fee simple and permanent construction and maintenance
easement (Parcel 193-0-001-040-0) 4574 Windsor Spring Road.
Background:Clear title to the subject property interest due to a deceased owner
cannot be currently ascertained. Therefore the City seeks to acquire
title through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn a portion of subject
property. The required property consists of 14,171.77 square feet in
fee and 0.143 square feet of permanent construction and maintenance
easement. The appraised value is $15,200.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
G/L 323041110-52.12122 J/L 299823786-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
AGENDA ITEM ______________
EDITION ______________
DATE: April 16, 2014
TO: The Honorable Deke Copenhaver, Mayor
Members of the Augusta Commission/Members of the Engineering Services
Committee
FROM: Daniel W. Hamilton and Andrew MacKenzie, General Counsel
SUBJECT: Acquisition of a portion of the property in fee simple and permanent construction
and maintenance easement to Richmond County, Georgia from Dorothy Annette
Brassell, Individually and in her Capacity as the Executrix of the Last Will and
Testament of William Edward Brassell and the Estate of William Edward Brassell.
CAPTION: Motion to authorize condemnation to acquire title of a portion of
property in fee simple and permanent construction and
maintenance easement (Parcel 193-0-001-040-0) 4574 Windsor
Spring Road.
BACKGROUND: Clear title to the subject property interest due to a deceased
owner cannot be currently ascertained. Therefore the City seeks
to acquire title through condemnation. In order to proceed and
avoid further project delays, it is necessary to condemn a portion
of subject property. The required property consists of 14,171.77
square feet in fee and 0.143 square feet of permanent
construction and maintenance easement. The appraised value is
$15,200.00.
ANALYSIS: Condemnation is necessary in order to acquire the required
property.
FINANCIAL IMPACT: The necessary costs will be covered under the project budget.
ALTERNATIVES: Deny condemnation.
RECOMMENDATION: Approve condemnation.
AGENDA DATE: April 28, 2014
DEPARTMENT FUNDS ARE AVAILABLE IN THE
DIRECTOR:_________________________ FOLLOWING ACCOUNTS:
G/L 323041110-52.12122
ADMINISTRATOR:____________________ J/L 299823786-52.12122
FINANCE:__________________________
Attachment number 1 \nPage 1 of 1
Item # 5
Engineering Services Committee Meeting
5/12/2014 1:00 PM
Motion to Authorize Condemnation to Acquire Title of Entire Property - The Estate of Pickney
Department:Law
Caption:Motion to authorize condemnation to acquire title of the entire
parcel in fee, (Parcel 087-2-131-00-0) 2023 Walnut Street.
Background:The City seeks to acquire title through condemnation due to
unclear title. In order to proceed and avoid further project delays,
it is necessary to condemn the entire property. The required
property consists of 7,500 square feet. The appraised value is
$6,300.00
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 328-041110-52.12122 J/L 212828203-
52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
AGENDA ITEM ______________
EDITION ______________
DATE: April 24, 2014
TO: The Honorable Deke Copenhaver, Mayor
Members of the Augusta Commission/Members of the Public Services
Committee
FROM: Daniel W. Hamilton and Andrew MacKenzie, General Counsel
SUBJECT: Acquisition of the entire parcel in fee to Richmond County, Georgia from The
Estate of Isaac Pickney and The Estate of Eliza L. Pickney.
CAPTION: Motion to authorize condemnation to acquire title of the entire
parcel in fee, (Parcel 087-2-131-00-0) 2023 Walnut Street.
BACKGROUND: The City seeks to acquire title through condemnation due to
unclear title. In order to proceed and avoid further project delays,
it is necessary to condemn the entire property. The required
property consists of 7,500 square feet. The appraised value is
$6,300.00
ANALYSIS: Condemnation is necessary in order to acquire the required
property.
FINANCIAL IMPACT: The necessary costs will be covered under the project budget.
ALTERNATIVES: Deny condemnation.
RECOMMENDATION: Approve condemnation.
AGENDA DATE: May 12, 2014
DEPARTMENT FUNDS ARE AVAILABLE IN THE
DIRECTOR:_________________________ FOLLOWING ACCOUNTS:
G/L 328-041110-52.12122
ADMINISTRATOR:____________________ J/L 212828203-52.12122
FINANCE:__________________________
Attachment number 1 \nPage 1 of 1
Item # 6
Engineering Services Committee Meeting
5/12/2014 1:00 PM
River Watch Parkway at Alexander Drive Intersection Improvements- Contract Award
Department:Abie Ladson, AED Director
Caption:Approve award of the River Watch Parkway at Alexander Drive
Intersection Improvement Project to Reeves Construction in the
amount of $48,799.40. Award will be contingent on receipt of
signed contracts and proper bonds as requested by AED.
Background:River Watch Parkway is one of the most heavily-travelled
corridors in the Augusta, Georgia, serving more than 25,000
vehicles per day. In the vicinity of I-20 and Alexander Drive,
capacity limitations couple with the recent expansion of the
Villages of River Watch have resulted in significant congestion
during the morning and evening rush hours. One of these capacity
limitations includes the lack of eastbound left-turn capacity into
Cabela Drive. Currently, this movement is served by a single lane
which experiences large queues that may only be addressed by
increasing the signal’s green phase which, in-turn, impacts
westbound traffic along River Watch Parkway. The purpose of
this project would be to overlay the existing left-turn bay at
Cabela/Alexander Drive to provide a second left-turn lane. This
increased capacity will allow the movement to be served by a
smaller green phase which will allow for more green time along
the westbound approach and reduce congestion at the
intersection.
Analysis:Bids were received on March 26, 2014 with Reeves Construction
being the lowest compliant bidder.
Financial Impact:Funds are available in TIA Discretionary Funds with a
reimbursement of $40,839.00 from GDOT reducing Augusta’s
contribution to $7,960.40 .
Alternatives:1) Approve acceptance of the bid from Reeves Construction. 2)
Do not approve.
Recommendation:Approve alternative number one.Cover Memo
Item # 7
Funds are Available
in the Following
Accounts:
TIA Discretionary Funds with a reimbursement of $40,839 from
GDOT reducing Augusta’s contribution to $7,960.40.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is set up and authorized to CPB#N/A. This project is for
the Riverwatch Parkway Corridor Improvements at Alexander Drive
Intersection. Funding is available in the amount of $48,800.00 in
TIA Discretionary Funds. Under the GDOT Traffic Operations Quick
Response Program, AED is proposing to apply for reimbursement in the
amount of $40,839 leaving Augusta's contribution reduced to $7,960.40.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
GDOT 40,839$
TIA Discretionary Funds 7,960$
48,799$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
Riverwatch Corridor Improvements @ Alexander Drive Intersection
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
1 of 4 1.24.2011
Attachment number 1 \nPage 1 of 4
Item # 7
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
Riverwatch Corridor Improvements @ Alexander Drive Intersection
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB Addition CPB
TIA Discretionary Funds $7,960 $7,960
GDOT $40,839 $40,839
TOTAL SOURCES:$48,799 $0 $48,799
USE OF FUNDS
ENGINEERING
328-041120-5212115 $48,799 $48,799
TOTAL USES:$48,799 $0 $48,799
2 of 4 1.24.2011
Attachment number 1 \nPage 2 of 4
Item # 7
CPB#
xecution. For
3 of 4 1.24.2011
Attachment number 1 \nPage 3 of 4
Item # 7
CPB#
4 of 4 1.24.2011
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Item # 7
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Item # 7
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Item # 7
Traffic Engineering Section
505 Telfair Street- Augusta, GA 30901
(706) 821-1850 – Fax (706) 796-5045
WWW.AUGUSTAGA.GOV
Date: April 30, 2014
To: The Honorable Deke S. Copenhaver, Mayor
Members of the Commission
Joe Jackson, Chairman, Engineering Services Committee
Through: Tameka Allen, Interim Administrator
From: Abie L. Ladson, PE, Director
Augusta Engineering
Subject: Georgia DOT Traffic Operation Quick Response Funding Acceptance
for River Watch Parkway at Alexander Drive Intersection
Improvements
Caption: Motion to Authorize Mayor to execute The Georgia Department of
Transportation Traffic Operations Quick Response to allow for
reimbursement on the River Watch Parkway at Alexander Drive
Improvement Project in the amount of $40,839.00
Background: Currently, the Augusta Engineering Department has a construction project
to overlay the existing left-turn bay along River Watch Parkway at
Cabela/Alexander Drive to provide a second left-turn lane.
Under the Georgia DOT Traffic Operations Quick Response Program,
AED is proposing to apply for reimbursement for this project in the
amount of $40,839.
Analysis: There is a companion item this agenda item to award construction of this
project to Reeves Construction in the amount of $48,799.40. Through this
award, Augusta’s contribution to the construction will be reduced to
$7,960.40.
Financial Impact:
EGIEERIG DEPARTMET
Abie L. Ladson, P.E.
Director
Steven J. Cassell, P.E.
Assistant Director Traffic Engineering
Attachment number 3 \nPage 1 of 2
Item # 7
AGEDA ITEM_____
EDITIO_________
April 30, 2014
Page 2
Alternatives: 1) Approve the Mayor executing the Quick Response project and receive
$40,839 in reimbursement. 2) Do not approve.
Recommendation: Approve Alternative Number One
Requested Agenda Date: Committee Meeting May 12, 2014_____________
Commission Meeting May 20, 2014____________
Funds are
Available in the
Following
Accounts:
REVIEWED AD APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Attachment number 3 \nPage 2 of 2
Item # 7
Engineering Services Committee Meeting
5/12/2014 1:00 PM
Riverwatch Parkway at I-20 Corridor Improvements Project (Project Framework Agreement)
Department:Abie Ladson, Director
Caption:Motion to approve entering into a Project Framework Agreement
with the Georgia Department of Transportation for the Riverwatch
Parkway at I-20 Corridor Improvements Project (PI #11699) as
requested by AED.
Background:The Riverwatch Parkway corridor in the vicinity of Interstate 20 is
one of the more heavily traveled routes in Augusta-Richmond
County, carrying approximately 30,000 vehicles per day. This
corridor is one of the primary routes from West Augusta and
Columbia County into the Augusta Downtown and Medical
District and experiences congestion during peak periods of travel
which can be attributed to several factors including lack of left-
turn capacity, lack of signal interconnectivity and unbalanced lane
utilization. Currently, there is a project under design to not only
improve the traffic flow for the corridor but, to also develop a
“gateway” for the corridor. Funding for this project is split
between the Transportation Investment Act of 2010 (aka TIA,
TSPLOST) and federal aid via (PI No. 11699). Project funding
includes $2,518,810 from TIA and $3,720,000 from federal
aid. Georgia DOT requires that, for projects with federal aid
funding, local governments enter into a Project Framework
Agreement.
Analysis:Entering into the Project Framework Agreement with Georgia
DOT will allow for federal aid funding to move forward and
provide construction funds necessary to not only improve traffic
flow but, allow gateway development.
Financial Impact:Entering into agreement will provide an additional $3,720,000 for
the project.
Alternatives:1) Approve entering into the Project Framework Agreement with
Georgia DOT for the Riverwatch Parkway at I-20 Corridor
Improvements Project. 2) Do not approve
Cover Memo
Item # 8
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
TIA Project Funds & Proposed Federal Funds
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
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