HomeMy WebLinkAbout2014-04-28-Meeting Agenda
Engineering Services Committee
Meeting
Commission Chamber- 4/28/2014- 1:00 PM
ENGINEERING SERVICES
1. Accept Memorandum of Understanding (MOU) and Contract
Item Agreement (CIA) with Georgia Department of
Transportation (GDOT) concerning the costs of relocating
water and sanitary sewer mains on GDOT Project Windsor
Spring Road Phase 4 (P.I. No. 250610) and on GDOT Project
Windsor Spring Road Phase 5 (P.I. No. 245320).
Attachments
2. Motion to authorize condemnation to acquire title of a portion
of property for right-of-way, temporary construction easement
and temporary driveway easement (Parcel 041-1-061-00-0)
1402 Marks Church Road.
Attachments
3. Approve the projects to be funded by SPLOST VII as
recommended by the Engineering Department. (Requested
by Mayor Copenhaver)
Attachments
4. Approve award to Southeastern Tank in the amount of
$46,400.00 for Bid Item 14-128, Morgan Road Ground Water
Storage Tank Installation of Water Storage Tank Mixer.
Attachments
5. Authorize the three year renewal of an agreement between the
Georgia EPD and Augusta for regulatory testing of drinking
water at a cost of $32,500 per year for the period covering July
1, 2013 to June 30, 2016.
Attachments
6. Motion to approve CSX613700 Railroad Crossing Agreement
for the AUD#10153 Project - Gordon Highway 24" Water
Main.
Attachments
7. Report from Traffic Engineering staff regarding the three
options available and the identification of a funding source
concerning the resolution of the traffic safety issues on
Highland Avenue. (Referred from the March 24, 2014
Attachments
www.augustaga.gov
Engineering Services Committee)
8. Motion to approve the minutes of the Engineering Services
Committee held on March 24, 2014.
Attachments
9. Motion to authorize condemnation to acquire title of a portion
of property for right of way and temporary easement, (Parcel
061-1-163-00-0) 701 Albany Avenue.
Attachments
10. Motion to authorize condemnation to acquire title of a portion
of property in fee simple and permanent construction and
maintenance easement (Parcel 209-0-047-00-0) 4646 Windsor
Spring Road.
Attachments
11. Motion to authorize condemnation to acquire title of a portion
of property in fee simple, permanent construction and
maintenance easement, and one temporary driveway easement
(Parcel 193-0-096-01-0) 4608 Windsor Spring Road.
Attachments
12. Approve $1,500,000 to continue the funding for the current
On-Call Concrete Repair, Concrete Construction & Emergency
Repair Contract with the Horizon Construction Company,
Larry McCord LLC, and SITEC LLC. Funding is available in
the Grading & Drainage, Suburban Forces, Resurfacing, and
Sidewalks Cuts & Replacement accounts as requested by
AED.
Attachments
13. Presentation by Ms. Sheila C. Nelson regarding her
dissatisfaction with garbage service at her residence.
Attachments
14. Discuss tire/garbage contract. (Requested by Commissioner
Marion Williams)
Attachments
Engineering Services Committee Meeting
4/28/2014 1:00 PM
Accept MOU and CIA with GDOT for Windsor Spring Road Phase 4 project. Accept MOU and CIA
with GDOT for Windsor Spring Road Phase 5 project.
Department:Utilities
Caption:Accept Memorandum of Understanding (MOU) and Contract Item
Agreement (CIA) with Georgia Department of Transportation
(GDOT) concerning the costs of relocating water and sanitary
sewer mains on GDOT Project Windsor Spring Road Phase 4 (P.I.
No. 250610) and on GDOT Project Windsor Spring Road Phase 5
(P.I. No. 245320).
Background:Windsor Spring Road Phase 4 project is GDOT widening C.R.
65/Windsor Spring Road from Willis Foreman Road to Tobacco
Road. Windsor Spring Road Phase 5 project is GDOT widening
C.R. 65/Windsor Spring Road from S.R. 88 to Willis Foreman
Road. Due to these improvements, the Augusta Utilities
Department needs to relocate existing water and sewer lines that
are in conflict with the proposed GDOT projects. The Augusta
Utilities Department will be solely responsible for the cost of the
relocations. As previously approved by the Commission, Jacobs
Engineering Group has provided the Augusta Utilities Department
design plans for the water and sewer relocation to be included in
the GDOT projects. Phase 4 has a May 16, 2014 Let date. Phase 5
has a November 21, 2014 Let date.
Analysis:Approving the MOU and CIA will allow GDOT and the Augusta
Utilities Department to move forward with the relocation of the
water and sewer mains in each GDOT project.
Financial Impact:As stated in the CIA, the Phase 4 project non-binding pre-let
estimate is $1,377,845.00. As stated in the CIA, the Phase 5
project non-binding pre-let estimate is $595,943.56.
Alternatives:There are no alternatives recommended.
Recommendation:The Augusta Utilities Department recommends the Commission
agree to the MOU and CIA with GDOT for each of the two
projects.Cover Memo
Item # 1
Funds are Available
in the Following
Accounts:
Funds are available in 512043410-5425110/80210208-5425110.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
o
f
1
It
e
m
#
1
Page 1 of 3
Revised: February 2012
Georgia DOT Project: STP00-1105-00(004) & BHSLB-1105-00(005)
County: Richmond
GDOT P.I.: 245320 & 245325
MEMORANDUM OF UNDERSTANDING
between the
Georgia Department of Transportation (hereafter the DEPARTMENT)
and
Augusta/Richmond County(hereinafter called the OWNER)
Whereas the DEPARTMENT proposes to undertake a project to CR 65/Windsor Springs
Road from SR 88 to CR 1515/Willis Foreman Road & CR 65/Windsor Springs Road @ NS #
734145P in Hephzibah in Richmond County by contract through competitive bidding, and:
Whereas the OWNER has the following utility facilities which will be within the project
limits: Water and Sewer.
Whereas the OWNER does not have adequate equipment and staff to adjust its facilities or
for other reasons considers it advantageous to have this work included in the roadway contract to
be let by the DEPARTMENT; and, now therefore:
The following is hereby mutually agreed to and understood by both parties:
1. The preliminary engineering, including preparation of detailed plans and contract
estimate for the required water items will be accomplished by the OWNER or
OWNER’S Consultant, the cost of which will be the responsibility of the OWNER.
The plans shall provide for adjustment, relocation, or new installation of the
OWNER’S facilities in accordance with the OWNER’S customary practices,
standards, and details subject to conformance with the DEPARTMENT’S standard
pay items and procedures for including such items in the project contract. In cases of
discrepancy, the governing descending order will be as follows: (1) Special
Provisions, (2) Project Plans (prepared by OWNER’S Consultant) including Special
Plan Details, (3) Supplemental Specifications, (4) Standard Plans including
DEPARTMENT’S Standard Construction Details, (5) Standard Specifications. The
OWNER’S standard details should be labeled as “Special Plan Details” and included
immediately in sequence behind the OWNER’S plans to avoid confusion with the
DEPARTMENT’s Standard Plans and Standard Construction Details. The OWNER
shall provide plans using the DEPARTMENT’S title block design and in
Microstation file format, and, if requested, on mylar sheets.
2. The plans and estimate shall be subject to approval by both the DEPARTMENT and
OWNER prior to advertising for bids.
Attachment number 2 \nPage 1 of 3
Item # 1
Page 2 of 3
3. All work necessary for the adjustment or relocation of the described facilities in
accordance with the final plans when approved shall be included in the highway
contract and let to bid by the DEPARTMENT except as follows:
If necessary, the Owner will provide additional temporary and permanent
easements, at its own expense, for any work outside of the acquisition limits
shown on the project right of way plans, and shall certify possession in
accordance with DEPARTMENT requirements prior to the Certification
deadline for the project.
4. All construction engineering (layout, inspection) and contract supervision shall be the
responsibility of the DEPARTMENT and the DEPARTMENT shall be responsible to
assure that all utility work is accomplished in accordance with plans and
specifications and to consult with the OWNER before authorizing any changes or
deviations which might affect the OWNER’S facility. Engineering for plan revisions
for the OWNER’S facilities shall be the responsibility of the OWNER and
OWNER’S Consultant.
5. The OWNER and OWNER’S Consultant shall have the right to visit and inspect the
work at any time and advise the DEPARTMENT’S Engineer of any observed
discrepancies or potential problems. The cost of any OWNER or OWNER’S
Consultant’s visits or inspections will be the responsibility of the OWNER. The
DEPARTMENT agrees to notify the OWNER when all utility work is complete and
ready for final inspection and invite the OWNER to attend the final inspection or
provide a corrections list to the DEPARTMENT prior to the final inspection.
6. After award of the highway contract, the OWNER will continue to maintain its
facilities until adjustment or relocation begins on any segment of the facilities. Once
adjustment or relocation begins on a segment of the facilities, the DEPARTMENT or
its contractor will be responsible for the maintenance of the adjusted or relocated
facilities until final acceptance is made for the work. Upon acceptance of the work
and upon certification by the DEPARTMENT’S Engineer that the work has been
completed in accordance with the plans and specifications, the OWNER will accept
the adjusted or relocated facilities and will thereafter operate and maintain said
facilities without further cost to the DEPARTMENT and its contractor.
7. The DEPARTMENT and OWNER agree that all matters will be governed by the
DEPARTMENT’S Utility Accommodation Policy and Standards. It is contemplated
by the DEPARTMENT and OWNER that a Contract Item Agreement will be
executed by both parties that will supersede this memorandum. The cost for the
water/sewer facilities shall be the responsibility of the OWNER and reimbursement to
the DEPARTMEMT shall be handled thru a Contract Item Agreement.
Attachment number 2 \nPage 2 of 3
Item # 1
Page 3 of 3
APPROVED FOR THE OWNER BY:
(Signature) (Date)
(Title)
APPROVED FOR THE DEPARTMENT BY:
(Signature) (Date)
State Utilities Engineer
(Title)
Contract Item Agreement to be required? YES
Preliminary Engineering Agreement to be required? No
Attachment number 2 \nPage 3 of 3
Item # 1
Revised 12/01/2011
GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT
Contracting Entity: WATER DISTRIBUTION FACILITIES
Address: STP00-7007-00 (006),PI # 250610-, RICHMOND COUNTY
Contract No. and Name: AUGUSTA- RICHMOND COUNTY
By executing this affidavit, the undersigned person or entity verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or entity which is contracting with the Georgia Department of
Transportation has registered with, is authorized to participate in, and is participating in the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.
The undersigned person or entity further agrees that it will continue to use the federal work authorization program throughout the contract period, and it will contract for the physical performance of services in
satisfaction of such contract only with subcontractors who present an affidavit to the undersigned with the information required by O.C.GA. § 13-10-91(b).
The undersigned person or entity further agrees to maintain records of such compliance and provide a copy of each such verification to the Georgia Department of Transportation within five (5) business days after any
subcontractor is retained to perform such service.
_______________________________________ E-Verify / Company Identification Number
_______________________________________ Signature of Authorized Officer or Agent
_______________________________________
Date of Authorization
_______________________________________
Printed Name of Authorized Officer or Agent
_______________________________________ Title of Authorized Officer or Agent
_______________________________________ Date
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
_____ DAY OF ______________________, 201_
________________________________________ [NOTARY SEAL]
Notary Public My Commission Expires: ___________________
Attachment number 3 \nPage 1 of 1
Item # 1
Account No. – Class: 733007 – 309
Department ID: 4840470001
Program No.: 4180601
STANDARD UTILITY AGREEMENT
GDOT Contract ID No.: CSOOUUTL
CONTRACT ITEM AGREEMENT
Georgia Project No.: STP00-7007-00 (006), Richmond County
G.D.O.T. P.I. No.: 250610-
THIS AGREEMENT, made this ___________________________ , by and between the Department of Transportation, an agency of the State of Georgia, hereinafter called the DEPARTMENT, first party, and Augusta-Richmond County, a political subdivision of the
State of Georgia, hereinafter called the LOCAL AGENCY, second party;
WITNESS that:
WHEREAS, the DEPARTMENT proposes under the above numbered project to
widen and reconstruct County Road 65/Windsor Spring Road from Willis Forman Road to
Tobacco Road in Richmond County, Georgia; and
WHEREAS, due to the construction of this project, it will become necessary to
make certain adjustments or additional installation of utility facilities of the LOCAL AGENCY,
the cost of which shall be determined in accordance with Articles 8, 9, & 10 below; and
WHEREAS, the LOCAL AGENCY has requested that the DEPARTMENT
include the adjustment or installation of water distribution facilities in its highway construction
contract as shown on the attached plans; and
WHEREAS, this Agreement being for the sole purpose of providing a contractor for work performed on the LOCAL AGENCY'S water distribution facilities, the LOCAL
AGENCY shall bear the cost of said work to be determined as hereinafter set forth;
WHEREAS, the preliminary engineering, including preparation of detailed plans
and contract estimate for adjustment of the utilities described above have been accomplished by the LOCAL AGENCY;
WHEREAS, the plans for the utility work have been approved by both the
DEPARTMENT and the LOCAL AGENCY prior to commencing work; NOW THEREFORE, in consideration of the premises and the mutual covenants
of the parties hereinafter set forth, it is agreed:
1. All construction engineering and contract supervision shall be the responsibility of the DEPARTMENT and the DEPARTMENT shall be responsible to assure that all utility work is accomplished in accordance with plans and specifications and to consult with
the LOCAL AGENCY or LOCAL AGENCY’S Consultant before authorizing any changes or
deviations which affect the LOCAL AGENCY’S facility.
Attachment number 4 \nPage 1 of 6
Item # 1
STANDARD UTILITY AGREEMENT
CONTRACT ITEM AGREEMENT
2
2. The LOCAL AGENCY or the LOCAL AGENCY’S Consultant shall have the right to visit and inspect the work at any time and advise the DEPARTMENT’S Engineer of
any observed discrepancies or potential problems. The DEPARTMENT agrees to notify the
LOCAL AGENCY when all utility work is completed and ready for final inspection by the
LOCAL AGENCY.
3. It is specifically understood that the project number shown above is for the
DEPARTMENT'S identification purposes only and may be subject to change by the
DEPARTMENT. In the event it becomes necessary for the DEPARTMENT to assign a different
project number, the DEPARTMENT shall notify the LOCAL AGENCY of the new project designation. Such change in project designation shall have no effect whatsoever on any of the other terms of this Agreement.
4. The DEPARTMENT shall include in its contract for this project all work
necessary to accomplish the adjustment of the LOCAL AGENCY'S facilities as shown on the highway plans along with the necessary specifications to assure that the work conforms to sound construction practices.
5. In the event it becomes necessary to add pay items that are not provided
for in the contract, the DEPARTMENT shall negotiate prices with the contractor and enter into a supplemental agreement with the contractor for completion of the additional items. Upon notification, the LOCAL AGENCY shall furnish a check for the additional cost as determined in
Article 8 below.
6. The DEPARTMENT shall furnish on the project the construction engineering inspection and testing by its own forces required to assure that the work is done in accordance with the plans, specifications and Special Provisions.
7. Upon completion of the work and upon certification by the
DEPARTMENT'S engineers that the work has been completed in accordance with the aforesaid plans and specifications, the LOCAL AGENCY shall accept the adjusted and additional facilities and shall thereafter operate and maintain the adjusted and additional facilities without further
cost to the DEPARTMENT or its contractor. Such maintenance and all operations and activities
shall be subject to the DEPARTMENT'S rules, policies and procedures as contained in its Utility
Accommodation Policy and Standards, current edition. 8. The DEPARTMENT shall include in its highway contract those items
shown as "materials" for permanent installation on the aforesaid plans attached hereto. The price
bid for the appropriate items shall include all labor, materials and incidentals necessary to
complete the work. The cost of the requested work shall be determined from unit quantities and unit prices as shown in the DEPARTMENT’S tabulation of bids. The approximate non-binding pre-let estimate is $1,377,845.00based on the LOCAL AGENCY’S estimate attached hereto of
which the Department shall bear $0.00 and the LOCAL AGENCY shall bear $1,377,845.00.
9. It is mutually agreed that as soon as practicable after the opening of bids and acceptance of a bid by the DEPARTMENT, the DEPARTMENT shall notify the LOCAL
Attachment number 4 \nPage 2 of 6
Item # 1
STANDARD UTILITY AGREEMENT
CONTRACT ITEM AGREEMENT
3
AGENCY in writing of the amount due the DEPARTMENT. The LOCAL AGENCY shall pay to the DEPARTMENT the amount due within sixty (60) days.
10. It is further mutually agreed that the final cost of the work performed on
behalf of the LOCAL AGENCY shall be determined by measurement of the actual quantities of installed materials, including added items under Article 5, multiplied by the actual bid prices. Accordingly, after the project has been completed, the DEPARTMENT shall determine the final
cost to be borne by the LOCAL AGENCY and, as the case may be, shall refund to the LOCAL
AGENCY or shall request of the LOCAL AGENCY an additional payment in the amount of the
difference between the final cost to be borne by the LOCAL AGENCY and the amount which the LOCAL AGENCY has previously paid to the DEPARTMENT. In the event additional payment is due to the DEPARTMENT, the LOCAL AGENCY agrees to pay same within sixty
(60) days after the statement is received from the DEPARTMENT. In the event a refund is due
the LOCAL AGENCY, the DEPARTMENT agrees to pay the LOCAL AGENCY within sixty
(60) after the refund amount is determined or final acceptance is made by the DEPARTMENT. 11. The covenants herein contained shall, except as otherwise provided,
accrue to the benefit of and be binding upon the successors and assigns of the parties hereto.
12. It is mutually agreed between the parties hereto that this document shall be deemed to have been executed in the Fulton County, Georgia, and that all questions of interpretation and construction shall be governed by the laws of the State of Georgia.
13. In accordance with the BUY AMERICA requirements of the Federal
regulations (23 U.S.C. 313 and 23 CFR 635.410) all manufacturing processes for steel and iron products or predominantly of steel or iron (at least 90% steel or iron content) furnished for permanent incorporation into the work on this project shall occur in the United States. The only
exception to this requirement is the production of pig iron and the processing, pelletizing and
reduction of iron ore, which may occur in another country. Other than there exceptions, all melting,
rolling, extruding, machining, bending, grinding, drilling, coating, etc. must occur in the United States.
(a) Products of steel include, but are not limited to, such products as structural steel
piles, reinforcing steel, structural plate, steel culverts, guardrail steel supports for
signs, signals and luminaires, and cable wire/strand. Products of iron include, but are not limited to, such products as cast iron frames and grates and ductile iron pipe. Coatings include, but are not limited to, the applications of epoxy,
galvanizing and paint. The coating material is not limited to this clause, only the
application process.
(b) A Certificate of Compliance shall be furnished for steel and iron products as part of the backup information with the billing. The form for this certification
entitled “Buy America Certificate of Compliance” is attached to this agreement
as “Exhibit B”. Records to be maintained by the LOCAL AGENCY and the
DEPARTMENT - Office of Utilities for this certification shall include a signed mill test report and a signed certification by each supplier, distributor, fabricator,
Attachment number 4 \nPage 3 of 6
Item # 1
STANDARD UTILITY AGREEMENT
CONTRACT ITEM AGREEMENT
4
and manufacturer that has handled the steel or iron product affirming that every process, including the application of a coating, performed on the steel or iron
product has been carried out in the United States of America, except as allowed
by this Section. The lack of these certifications will be justification for rejection
of the steel and/or iron product or nonpayment of the work.
(c) The requirements of said law and regulations do not prevent the use of
miscellaneous steel or iron components, subcomponents and hardware necessary
to encase, assemble and construct the above products, manufactured products
that are not predominantly steel or iron or a minimal use of foreign steel and iron materials if the cost of such materials used does not exceed one-tenth of one percent (0.1%) of the total contract price or $2,500.00, whichever is greater.
Attachment number 4 \nPage 4 of 6
Item # 1
STANDARD UTILITY AGREEMENT
CONTRACT ITEM AGREEMENT
5
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in three counterparts, each to be considered as original by their authorized representative the day
and date hereinabove written.
WITNESS AS TO SECOND PARTY: AUGUSTA-RICHMOND COUNTY
BY:_____________________________
WITNESS
BY:_____________________________ BY:____________________________ NOTARY PUBLIC (SEAL) MAYOR
SWORN TO AND SUBSCRIBED
BEFORE ME THIS __ DAY
OF _______________, 20_______.
_________________________
Notary Public
My commission expires:
Signed on behalf of Augusta- Richmond County pursuant to resolution
dated ____________________________.
************************************
FEIN____________________ BY:_____________________________ ************************************ COUNTY CLERK
(OFFICIAL SEAL)
______________________________________________________________________
RECOMMENDED: ACCEPTED:
DEPARTMENT OF TRANSPORTATION BY:_____________________________
STATE UTILITIES ENGINEER
BY:______________________________
COMMISSIONER
PROJECT NO.: STP00-7007-00 (006) Signed, sealed and delivered this ______
COUNTY: Richmond day of ____________________, 20______,
G.D.O.T. P.I. NO.: 250610-
DATE: April 21, 2014, AM (OFFICIAL SEAL OF THE DEPARTMENT)
I attest that the seal imprinted herein is the Official Seal of the DEPARTMENT.
BY: ______________________________ TREASURER OFFICIAL CUSTODIAN OF THE SEAL
Attachment number 4 \nPage 5 of 6
Item # 1
STANDARD UTILITY AGREEMENT
CONTRACT ITEM AGREEMENT
6
RESOLUTION
STATE OF GEORGIA
RICHMOND COUNTY
BE IT RESOLVED by the Mayor and the County Commission, and it is hereby resolved,
that the foregoing attached Agreement, relative to project STP00-7007-00 (006), P.I. No. 250610-,
Widening and construction of CR 65/Windsor Springs Rd. from Willis Forman Road to Tobacco
Road in Richmond County, Georgia and that Deke Copenhaver as Mayor and Lena Bonner, as
Clerk of Commission, be and they are, thereby authorized and directed to execute the same for and
in behalf of said Mayor and County Commission Of Augusta-Richmond County.
Passed and adopted this the _____________ day of __________________, 20___.
ATTEST:
___________________________ BY:______________________________
COUNTY CLERK CHAIRMAN
STATE OF GEORGIA,
AUGUSTA-RICHMOND COUNTY I, Lena Bonner, as Clerk of Commission, do hereby certify that I am custodian of the books
and records of the same, and that the above and foregoing copy of the original is now on file in my
office, and was passed by the Mayor and County Commission of Augusta-Richmond County.
WITNESS my hand and official signature, this the ________ day of _______________,
20_________.
BY: __________________________________ CLERK OF COMMISSION
Attachment number 4 \nPage 6 of 6
Item # 1
245320- Richmond - Augusta-Richmond County-AUD-Water CIA - Bid Item Cost 4/18/2014
1
STP00-1105-00 (004), PI#245320-
RICHMOND COUNTY Orig Plan Orig Est Orig Est Actual Bid Actual Total Actual In-KindPay Item 5 /WINDSOR SPRING RD FM SR 88 TO WILLIS FOREMAN Unit Total Qty Unit Price Cost Total Qty Bid Cost Bid Cost
WATER DISTRIBUTION ITEMS * Actual Bid Qtys. will be adjusted if needed.
WATER ITEMS
670-1060 WATER MAIN,6 IN LF 640.00 38.00$ 24,320.00$
670-1120 WATER MAIN,12 IN LF 4,295.00 90.00$ 386,550.00$
670-1600 CUT & PLUG EXIST WATER MAIN, 6 IN EA 3.00 750.00$ 2,250.00$
670-2060 GATE VALVE, 6 IN EA 3.00 869.34$ 2,608.02$
670-2120 GATE VALVE, 12 IN EA 5.00 1,300.00$ 6,500.00$
670-4000 FIRE HYDRANT EA 6.00 2,955.33$ 17,731.98$
670-4490 CONC THRUST COLLAR - 6 IN PIPE EA 2.00 500.00$ 1,000.00$
670-4490 CONC THRUST COLLAR - 12 IN PIPE EA 1.00 1,000.00$ 1,000.00$
670-5010 WATER SERVICE LINE, 1- IN LF 3,825.00 35.00$ 133,875.00$
670-5020 WATER SERVICE LINE, 2- IN LF 40.00 38.00$ 1,520.00$
670-9730 RELOCATE EXIST WATER METER, INCL BOX EA 51.00 311.47$ 15,884.97$
670-9920 REMOVE EXIST FIRE HYDRANT EA 4.00 550.92$ 2,203.68$
670-5800 WATER METER- NEW WATER METER EA 1.00 500.00$ 500.00$
SUBTOTAL =595,943.65$ SUBTOTAL =
TOTAL EST COST =595,943.65$ TOTAL BID COST =
TOTAL In-Kind EST 595,943.65$
AUGUSTA-RICHMAND CO.(ADU) WATER SHARE 100% TOTAL EST 595,943.65$
GDOT SHARE 0.00% TOTAL EST -$ GDOT 0% In-Kind or GDOT Share
In-Kind Items *Actual Bid Costs
Attachment number 5 \nPage 1 of 1
Item # 1
April 21, 2014
Mayor Deke Copenhaver Augusta-Richmond County 530 Greene Street
Augusta, GA 30901
Project No.: STP00-1105-00 (004), Richmond County P.I. No: 245320- Contract Item Agreement for Water Distribution Facilities
CR 65/WINDSOR SPRING RDFM SR 88 TO WILLIS FOREMAN RD
Dear Mayor Copenhaver, In accordance with your request, the adjustment of water distribution facilities belonging to the Augusta-
Richmond County is being included in the Department's contract for the roadway work on the above numbered
project.
We are transmitting three counterparts of an undated Contract Item Agreement which sets forth the conditions under which the State agrees to have its Contractor perform the work and by which Augusta-Richmond County
will reimburse the Department for this work. As outlined in Article 8, the non-binding pre-let estimate including
betterment for this work is $595,943.56.00 of which the Department will bear 00.00% or $0.00 and Augusta-
Richmond County will bear 100.00% or $595,943.56. Also, attached is a cost estimate supporting the Agreement.
If the Agreement meets with your approval, please handle for execution on behalf of Augusta-Richmond
County and return all three (3) counterparts to the State of Georgia, Office of Utilities, One Georgia Center, 600
West Peachtree Street, 10th Floor, Atlanta, Georgia 30308 for execution on behalf of the Department. In this connection, be sure to have two witnesses (one of which must be a notary public) sign the Agreement. Please be certain that the notary public affixes his/her seal alongside their signature. Also, complete the attached
resolution form and insert the date of resolution on page 4 of the Agreement. The Official Seal of Augusta-
Richmond County is also required to be affixed to each counterpart in compliance with instructions from our
Attorney General's Office. In accordance with Articles 8, 9, and 10 of the Agreement, the Department shall notify Augusta-Richmond
County in writing of the amount due the Department based on actual bid prices. At that time a check for the
amount required to perform the work will be requested as outlined in the Agreement.
GEORGIA DEPARTMENT OF TRANSPORTATION
One Georgia Center, 600 West Peachtree Street, NW Atlanta, Georgia 30308 Telephone: (404) 631-1000
Keith Golden, P.E., Commissioner
Attachment number 6 \nPage 1 of 2
Item # 1
Project No.: STP00-1105-00 (004), Richmond County
P.I. No.: 245320- Contract Item Agreement for Water Distribution Facilities
April 21, 2014
Page 2
As soon as practicable, after the opening of bids, the Department will multiply the estimated quantities by the
actual bid prices. The Department will refund any overpayment or request in writing that Augusta-Richmond
County pay the Department the revised amount as determined by the aforesaid method.
If you have any questions or need further information, please contact Jun Birnkammer at 404-347-0606 or by
email at jbirnkammer@dot.ga.gov. Please send correspondence by mail addressed to State of Georgia, Office of
Utilities, One Georgia Center, 600 West Peachtree Street, 10th Floor, Atlanta, Georgia 30308 for execution on
behalf of the Department.
Very truly yours,
Lee E. Upkins
Assistant State Utilities Engineer
For: Michael J. Bolden State Utilities Engineer
MJB: LU: JBB
Attachment
cc: Jimmy Smith, District Engineer, Tennille, Georgia
Attn: Lynn Bean, District Utilities Engineer
Attachment number 6 \nPage 2 of 2
Item # 1
Account No. – Class: 733005 – 309
Department ID: 4848010000
Program No.: 4181401
STANDARD UTILITY AGREEMENT
GDOT Contract ID No.: CSOOUUTL
CONTRACT ITEM AGREEMENT
Georgia Project No.: STP00-1105-00 (004), Richmond County
G.D.O.T. P.I. No.: 245320-
THIS AGREEMENT, made this ___________________________ , by and between the Department of Transportation, an agency of the State of Georgia, hereinafter called the DEPARTMENT, first party, and Augusta-Richmond County, a political subdivision of the
State of Georgia, hereinafter called the LOCAL AGENCY, second party;
WITNESS that:
WHEREAS, the DEPARTMENT proposes under the above numbered project to
widen and construct County Road 65/Windsor Spring Road from State Route 88 to Willis
Forman Road in Richmond County, Georgia; and
WHEREAS, due to the construction of this project, it will become necessary to
make certain adjustments or additional installation of utility facilities of the LOCAL AGENCY,
the cost of which shall be determined in accordance with Articles 8, 9, & 10 below; and
WHEREAS, the LOCAL AGENCY has requested that the DEPARTMENT
include the adjustment or installation of water distribution facilities in its highway construction
contract as shown on the attached plans; and
WHEREAS, this Agreement being for the sole purpose of providing a contractor for work performed on the LOCAL AGENCY'S water distribution facilities, the LOCAL
AGENCY shall bear the cost of said work to be determined as hereinafter set forth;
WHEREAS, the preliminary engineering, including preparation of detailed plans
and contract estimate for adjustment of the utilities described above have been accomplished by the LOCAL AGENCY;
WHEREAS, the plans for the utility work have been approved by both the
DEPARTMENT and the LOCAL AGENCY prior to commencing work; NOW THEREFORE, in consideration of the premises and the mutual covenants
of the parties hereinafter set forth, it is agreed:
1. All construction engineering and contract supervision shall be the responsibility of the DEPARTMENT and the DEPARTMENT shall be responsible to assure that all utility work is accomplished in accordance with plans and specifications and to consult with
the LOCAL AGENCY or LOCAL AGENCY’S Consultant before authorizing any changes or
deviations which affect the LOCAL AGENCY’S facility.
Attachment number 7 \nPage 1 of 6
Item # 1
STANDARD UTILITY AGREEMENT
CONTRACT ITEM AGREEMENT
2
2. The LOCAL AGENCY or the LOCAL AGENCY’S Consultant shall have the right to visit and inspect the work at any time and advise the DEPARTMENT’S Engineer of
any observed discrepancies or potential problems. The DEPARTMENT agrees to notify the
LOCAL AGENCY when all utility work is completed and ready for final inspection by the
LOCAL AGENCY.
3. It is specifically understood that the project number shown above is for the
DEPARTMENT'S identification purposes only and may be subject to change by the
DEPARTMENT. In the event it becomes necessary for the DEPARTMENT to assign a different
project number, the DEPARTMENT shall notify the LOCAL AGENCY of the new project designation. Such change in project designation shall have no effect whatsoever on any of the other terms of this Agreement.
4. The DEPARTMENT shall include in its contract for this project all work
necessary to accomplish the adjustment of the LOCAL AGENCY'S facilities as shown on the highway plans along with the necessary specifications to assure that the work conforms to sound construction practices.
5. In the event it becomes necessary to add pay items that are not provided
for in the contract, the DEPARTMENT shall negotiate prices with the contractor and enter into a supplemental agreement with the contractor for completion of the additional items. Upon notification, the LOCAL AGENCY shall furnish a check for the additional cost as determined in
Article 8 below.
6. The DEPARTMENT shall furnish on the project the construction engineering inspection and testing by its own forces required to assure that the work is done in accordance with the plans, specifications and Special Provisions.
7. Upon completion of the work and upon certification by the
DEPARTMENT'S engineers that the work has been completed in accordance with the aforesaid plans and specifications, the LOCAL AGENCY shall accept the adjusted and additional facilities and shall thereafter operate and maintain the adjusted and additional facilities without further
cost to the DEPARTMENT or its contractor. Such maintenance and all operations and activities
shall be subject to the DEPARTMENT'S rules, policies and procedures as contained in its Utility
Accommodation Policy and Standards, current edition. 8. The DEPARTMENT shall include in its highway contract those items
shown as "materials" for permanent installation on the aforesaid plans attached hereto. The price
bid for the appropriate items shall include all labor, materials and incidentals necessary to
complete the work. The cost of the requested work shall be determined from unit quantities and unit prices as shown in the DEPARTMENT’S tabulation of bids. The approximate non-binding pre-let estimate is $595,943.56 based on the LOCAL AGENCY’S estimate attached hereto of
which the Department shall bear $0.00 and the LOCAL AGENCY shall bear $595,943.56.
9. It is mutually agreed that as soon as practicable after the opening of bids and acceptance of a bid by the DEPARTMENT, the DEPARTMENT shall notify the LOCAL
Attachment number 7 \nPage 2 of 6
Item # 1
STANDARD UTILITY AGREEMENT
CONTRACT ITEM AGREEMENT
3
AGENCY in writing of the amount due the DEPARTMENT. The LOCAL AGENCY shall pay to the DEPARTMENT the amount due within sixty (60) days.
10. It is further mutually agreed that the final cost of the work performed on
behalf of the LOCAL AGENCY shall be determined by measurement of the actual quantities of installed materials, including added items under Article 5, multiplied by the actual bid prices. Accordingly, after the project has been completed, the DEPARTMENT shall determine the final
cost to be borne by the LOCAL AGENCY and, as the case may be, shall refund to the LOCAL
AGENCY or shall request of the LOCAL AGENCY an additional payment in the amount of the
difference between the final cost to be borne by the LOCAL AGENCY and the amount which the LOCAL AGENCY has previously paid to the DEPARTMENT. In the event additional payment is due to the DEPARTMENT, the LOCAL AGENCY agrees to pay same within sixty
(60) days after the statement is received from the DEPARTMENT. In the event a refund is due
the LOCAL AGENCY, the DEPARTMENT agrees to pay the LOCAL AGENCY within sixty
(60) after the refund amount is determined or final acceptance is made by the DEPARTMENT. 11. The covenants herein contained shall, except as otherwise provided,
accrue to the benefit of and be binding upon the successors and assigns of the parties hereto.
12. It is mutually agreed between the parties hereto that this document shall be deemed to have been executed in the Fulton County, Georgia, and that all questions of interpretation and construction shall be governed by the laws of the State of Georgia.
13. In accordance with the BUY AMERICA requirements of the Federal
regulations (23 U.S.C. 313 and 23 CFR 635.410) all manufacturing processes for steel and iron products or predominantly of steel or iron (at least 90% steel or iron content) furnished for permanent incorporation into the work on this project shall occur in the United States. The only
exception to this requirement is the production of pig iron and the processing, pelletizing and
reduction of iron ore, which may occur in another country. Other than there exceptions, all melting,
rolling, extruding, machining, bending, grinding, drilling, coating, etc. must occur in the United States.
(a) Products of steel include, but are not limited to, such products as structural steel
piles, reinforcing steel, structural plate, steel culverts, guardrail steel supports for
signs, signals and luminaires, and cable wire/strand. Products of iron include, but are not limited to, such products as cast iron frames and grates and ductile iron pipe. Coatings include, but are not limited to, the applications of epoxy,
galvanizing and paint. The coating material is not limited to this clause, only the
application process.
(b) A Certificate of Compliance shall be furnished for steel and iron products as part of the backup information with the billing. The form for this certification
entitled “Buy America Certificate of Compliance” is attached to this agreement
as “Exhibit B”. Records to be maintained by the LOCAL AGENCY and the
DEPARTMENT - Office of Utilities for this certification shall include a signed mill test report and a signed certification by each supplier, distributor, fabricator,
Attachment number 7 \nPage 3 of 6
Item # 1
STANDARD UTILITY AGREEMENT
CONTRACT ITEM AGREEMENT
4
and manufacturer that has handled the steel or iron product affirming that every process, including the application of a coating, performed on the steel or iron
product has been carried out in the United States of America, except as allowed
by this Section. The lack of these certifications will be justification for rejection
of the steel and/or iron product or nonpayment of the work.
(c) The requirements of said law and regulations do not prevent the use of
miscellaneous steel or iron components, subcomponents and hardware necessary
to encase, assemble and construct the above products, manufactured products
that are not predominantly steel or iron or a minimal use of foreign steel and iron materials if the cost of such materials used does not exceed one-tenth of one percent (0.1%) of the total contract price or $2,500.00, whichever is greater.
Attachment number 7 \nPage 4 of 6
Item # 1
STANDARD UTILITY AGREEMENT
CONTRACT ITEM AGREEMENT
5
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in three counterparts, each to be considered as original by their authorized representative the day
and date hereinabove written.
WITNESS AS TO SECOND PARTY: AUGUSTA-RICHMOND COUNTY
BY:_____________________________
WITNESS
BY:_____________________________ BY:____________________________ NOTARY PUBLIC (SEAL) MAYOR
SWORN TO AND SUBSCRIBED
BEFORE ME THIS __ DAY
OF _______________, 20_______.
_________________________
Notary Public
My commission expires:
Signed on behalf of Augusta-Richmond County pursuant to resolution
dated ____________________________.
************************************
FEIN____________________ BY:_____________________________ ************************************ COUNTY CLERK
(OFFICIAL SEAL)
______________________________________________________________________
RECOMMENDED: ACCEPTED:
DEPARTMENT OF TRANSPORTATION BY:_____________________________
STATE UTILITIES ENGINEER
BY:______________________________
COMMISSIONER
PROJECT NO.: STP00-1105-00 (004) Signed, sealed and delivered this ______
COUNTY: Richmond day of ____________________, 20______,
G.D.O.T. P.I. NO.: 245320-
DATE: April 21, 2014, AM (OFFICIAL SEAL OF THE DEPARTMENT)
I attest that the seal imprinted herein is the Official Seal of the DEPARTMENT.
BY: ______________________________ TREASURER OFFICIAL CUSTODIAN OF THE SEAL
Attachment number 7 \nPage 5 of 6
Item # 1
STANDARD UTILITY AGREEMENT
CONTRACT ITEM AGREEMENT
6
RESOLUTION
STATE OF GEORGIA
RICHMOND COUNTY
BE IT RESOLVED by the Mayor and the County Commission, and it is hereby resolved,
that the foregoing attached Agreement, relative to project STP00-1105-00 (004) (P.I. No. 245320-,
Widening and construction of CR 65/Windsor Springs Rd. from SR 88 to Willis Forman Road in
Richmond County, Georgia and that Deke Copenhaver as Mayor and Lena Bonner, as Clerk of
Commission, be and they are, thereby authorized and directed to execute the same for and in behalf
of said Mayor and County Commission Of Augusta-Richmond County.
Passed and adopted this the _____________ day of __________________, 20___.
ATTEST:
___________________________ BY:______________________________
COUNTY CLERK CHAIRMAN
STATE OF GEORGIA,
AUGUSTA-RICHMOND COUNTY I, Lena Bonner, as Clerk of Commission, do hereby certify that I am custodian of the books
and records of the same, and that the above and foregoing copy of the original is now on file in my
office, and was passed by the Mayor and County Commission of Augusta-Richmond County.
WITNESS my hand and official signature, this the ________ day of _______________,
20_________.
BY: __________________________________ CLERK OF COMMISSION
Attachment number 7 \nPage 6 of 6
Item # 1
Revised 12/01/2011
GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT
Contracting Entity: WATER DISTRIBUTION FACILITIES
Address: STP00-1105-00 (004), PI # 245320- RICHMOND COUNTY
Contract No. and Name: AUGUSTA–RICHMOUND COUNTY
By executing this affidavit, the undersigned person or entity verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or entity which is contracting with the Georgia Department of
Transportation has registered with, is authorized to participate in, and is participating in the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance
with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.
The undersigned person or entity further agrees that it will continue to use the federal work authorization
program throughout the contract period, and it will contract for the physical performance of services in
satisfaction of such contract only with subcontractors who present an affidavit to the undersigned with the information required by O.C.GA. § 13-10-91(b).
The undersigned person or entity further agrees to maintain records of such compliance and provide a copy of each such verification to the Georgia Department of Transportation within five (5) business days after any
subcontractor is retained to perform such service.
_______________________________________ E-Verify / Company Identification Number
_______________________________________ Signature of Authorized Officer or Agent
_______________________________________
Date of Authorization
_______________________________________
Printed Name of Authorized Officer or Agent
_______________________________________ Title of Authorized Officer or Agent
_______________________________________
Date
SUBSCRIBED AND SWORN BEFORE ME ON THIS THE
_____ DAY OF ______________________, 201_ ________________________________________ [NOTARY SEAL]
Notary Public
My Commission Expires: ___________________
Attachment number 8 \nPage 1 of 1
Item # 1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
9
\
n
P
a
g
e
1
o
f
1
It
e
m
#
1
Page 1 of 3
Revised: February 2012
Georgia DOT Project: STP00-7007-00(006) & BRSLB-7007-00(007)
County: Richmond
GDOT P.I.: 250610 & 250615
MEMORANDUM OF UNDERSTANDING
between the
Georgia Department of Transportation (hereafter the DEPARTMENT)
and
Augusta/Richmond County (hereinafter called the OWNER)
Whereas the DEPARTMENT proposes to undertake a project to CR 65/Windsor Springs
Rd. from Willis Forman Rd. to Tobacco Rd. & CR 65/Windsor Springs Road @ Spirit Creek 2.7
Miles N/Hephzibah in Richmond County by contract through competitive bidding, and:
Whereas the OWNER has the following utility facilities which will be within the project
limits: Water and Sewer.
Whereas the OWNER does not have adequate equipment and staff to adjust its facilities or
for other reasons considers it advantageous to have this work included in the roadway contract to
be let by the DEPARTMENT; and, now therefore:
The following is hereby mutually agreed to and understood by both parties:
1. The preliminary engineering, including preparation of detailed plans and contract
estimate for the required water items will be accomplished by the OWNER or
OWNER’S Consultant, the cost of which will be the responsibility of the OWNER.
The plans shall provide for adjustment, relocation, or new installation of the
OWNER’S facilities in accordance with the OWNER’S customary practices,
standards, and details subject to conformance with the DEPARTMENT’S standard
pay items and procedures for including such items in the project contract. In cases of
discrepancy, the governing descending order will be as follows: (1) Special
Provisions, (2) Project Plans (prepared by OWNER’S Consultant) including Special
Plan Details, (3) Supplemental Specifications, (4) Standard Plans including
DEPARTMENT’S Standard Construction Details, (5) Standard Specifications. The
OWNER’S standard details should be labeled as “Special Plan Details” and included
immediately in sequence behind the OWNER’S plans to avoid confusion with the
DEPARTMENT’s Standard Plans and Standard Construction Details. The OWNER
shall provide plans using the DEPARTMENT’S title block design and in
Microstation file format, and, if requested, on mylar sheets.
2. The plans and estimate shall be subject to approval by both the DEPARTMENT and
OWNER prior to advertising for bids.
Attachment number 10 \nPage 1 of 3
Item # 1
Page 2 of 3
3. All work necessary for the adjustment or relocation of the described facilities in
accordance with the final plans when approved shall be included in the highway
contract and let to bid by the DEPARTMENT except as follows:
If necessary, the Owner will provide additional temporary and permanent
easements, at its own expense, for any work outside of the acquisition limits
shown on the project right of way plans, and shall certify possession in
accordance with DEPARTMENT requirements prior to the Certification
deadline for the project.
4. All construction engineering (layout, inspection) and contract supervision shall be the
responsibility of the DEPARTMENT and the DEPARTMENT shall be responsible to
assure that all utility work is accomplished in accordance with plans and
specifications and to consult with the OWNER before authorizing any changes or
deviations which might affect the OWNER’S facility. Engineering for plan revisions
for the OWNER’S facilities shall be the responsibility of the OWNER and
OWNER’S Consultant.
5. The OWNER and OWNER’S Consultant shall have the right to visit and inspect the
work at any time and advise the DEPARTMENT’S Engineer of any observed
discrepancies or potential problems. The cost of any OWNER or OWNER’S
Consultant’s visits or inspections will be the responsibility of the OWNER. The
DEPARTMENT agrees to notify the OWNER when all utility work is complete and
ready for final inspection and invite the OWNER to attend the final inspection or
provide a corrections list to the DEPARTMENT prior to the final inspection.
6. After award of the highway contract, the OWNER will continue to maintain its
facilities until adjustment or relocation begins on any segment of the facilities. Once
adjustment or relocation begins on a segment of the facilities, the DEPARTMENT or
its contractor will be responsible for the maintenance of the adjusted or relocated
facilities until final acceptance is made for the work. Upon acceptance of the work
and upon certification by the DEPARTMENT’S Engineer that the work has been
completed in accordance with the plans and specifications, the OWNER will accept
the adjusted or relocated facilities and will thereafter operate and maintain said
facilities without further cost to the DEPARTMENT and its contractor.
7. The DEPARTMENT and OWNER agree that all matters will be governed by the
DEPARTMENT’S Utility Accommodation Policy and Standards. It is contemplated
by the DEPARTMENT and OWNER that a Contract Item Agreement will be
executed by both parties that will supersede this memorandum. The cost for the
water/sewer facilities shall be the responsibility of the OWNER and reimbursement to
the DEPARTMEMT shall be handled thru a Contract Item Agreement.
Attachment number 10 \nPage 2 of 3
Item # 1
Page 3 of 3
APPROVED FOR THE OWNER BY:
(Signature) (Date)
(Title)
APPROVED FOR THE DEPARTMENT BY:
(Signature) (Date)
State Utilities Engineer
(Title)
Contract Item Agreement to be required? YES
Preliminary Engineering Agreement to be required? No
Attachment number 10 \nPage 3 of 3
Item # 1
250610- Richmond - Augusta-Richmond County-Water CIA - Bid Item Cost 4/21/2014
1
STP00-7007-00 (006), PI#250610-
RICHMOND COUNTY Orig Plan Orig Est Orig Est Actual Bid Actual Total Actual In-Kind
Pay Item CR 65 /WINDSOR SPRING RD FM WILLIS FOREMAN RD Unit Total Qty Unit Price Cost Total Qty Bid Cost Bid Cost
TO TOBACCO RD.* Actual Bid Qtys. will be adjusted if needed.
WATER ITEMS
670-1060 WATER MAIN, 6 IN LF 2,080.00 25.00$ 52,000.00$ 670-1080 WATER MAIN, 8 IN LF 400.00 40.00$ 16,000.00$
670-1100 WATER MAIN, 10 IN LF 50.00 47.00$ 2,350.00$
670-1120 WATER MAIN, 12 IN LF 16,350.00 40.00$ 654,000.00$
670-1600 CUT & PLUG EXISTING WATER MAIN EA 18.00 3,500.00$ 63,000.00$
670-2006 PRESSURE REDUCING VALVE, INCL VAULT -EA 1.00 25,000.00$ 25,000.00$
670-2060 GATE VALVE, 6 IN EA 12.00 875.00$ 10,500.00$
670-2080 GATE VALVE, 8 IN EA 2.00 1,180.00$ 2,360.00$
670-2100 GATE VALVE, 10 IN EA 1.00 1,700.00$ 1,700.00$
670-2120 GATE VALVE, 12 IN EA 30.00 2,200.00$ 66,000.00$
670-4000 FIRE HYDRANT EA 22.00 3,500.00$ 77,000.00$
670-4490 CONCRETE THRUST COLLAR - 6 IN EA 11.00 770.00$ 8,470.00$
670-4490 CONCRETE THRUST COLLAR - 8 IN EA 2.00 880.00$ 1,760.00$
670-4490 CONCRETE THRUST COLLAR - 10 IN EA 1.00 990.00$ 990.00$
670-4490 CONCRETE THRUST COLLAR - 12 IN EA 3.00 1,100.00$ 3,300.00$
670-5000 WATER SERVICE LINE - 1 IN LF 8,900.00 20.00$ 178,000.00$
670-5000 WATER SERVICE LINE - 2 IN LF 40.00 42.00$ 1,680.00$
670-5000 WATER SERVICE LINE - 4 IN LF 20.00 48.00$ 960.00$
670-7000 STEEL CASING - 24 IN LF 200.00 85.00$ 17,000.00$
670-9730 RELOCATE EXIST WATER METER, INCL BOX EA 119.00 390.00$ 46,410.00$
670-9920 REMOVE EXIST FIRE HYDRANT EA 10.00 465.00$ 4,650.00$ SEWER ITEMS -$
610-0815 REM & FILL EXIST SAN SEWER MANHOLE EA 2.00 1,500.00$ 3,000.00$
660-0812 SAN SEWER PIPE, 12 IN, DUCTILE IRON LF 280.00 110.00$ 30,800.00$
660-0824 SAN SEWER PIPE, 24 IN, DUCTILE IRON LF 220.00 275.00$ 60,500.00$
668-3300 SAN SEWER MANHOLE, TP 1 EA 6.00 2,800.00$ 16,800.00$
668-3311 SAN SEWER MANHOLE, TP 1, ADDL DEPTH, CL 1 LF 93.00 180.00$ 16,740.00$
670-7000 STEEL CASING - 48 IN LF 125.00 135.00$ 16,875.00$
-$
SUBTOTAL =1,377,845.00$ SUBTOTAL =-$ TOTAL EST COST =1,377,845.00$ TOTAL BID COST =
-$
TOTAL In-Kind EST -$
AUGUSTA-RICHMAND CO.(ADU) WATER SHARE 100% TOTAL EST 1,377,845.00$
-$
GDOT SHARE 0.00% TOTAL EST -$ GDOT 0% In-Kind or GDOT Share
-$
In-Kind Items *Actual Bid Costs
Attachment number 11 \nPage 1 of 1
Item # 1
April 21, 2014
Mayor Deke Copenhaver Augusta-Richmond County 530 Greene Street
Augusta, GA 30901
Project No.: STP00-7007-00 (006), Richmond County P.I. No: 250610- Contract Item Agreement for Water Distribution Facilities
CR 65/WINDSOR SPRING RD FM WILLIS FOREMAN RD TO TOBACCO
RD.
Dear Mayor Copenhaver,
In accordance with your request, the adjustment of water distribution facilities belonging to the Augusta-
Richmond County is being included in the Department's contract for the roadway work on the above numbered
project. We are transmitting three counterparts of an undated Contract Item Agreement which sets forth the conditions
under which the State agrees to have its Contractor perform the work and by which Augusta-Richmond County
will reimburse the Department for this work. As outlined in Article 8, the non-binding pre-let estimate including
betterment for this work is $1,377,845.00 of which the Department will bear 00.00% or $0.00 and Augusta-Richmond County will bear 100.00% or $1,377,845.00. Also, attached is a cost estimate supporting the Agreement.
If the Agreement meets with your approval, please handle for execution on behalf of Augusta-Richmond
County and return all three (3) counterparts to the State of Georgia, Office of Utilities, One Georgia Center, 600 West Peachtree Street, 10th Floor, Atlanta, Georgia 30308 for execution on behalf of the Department. In this connection, be sure to have two witnesses (one of which must be a notary public) sign the Agreement. Please
be certain that the notary public affixes his/her seal alongside their signature. Also, complete the attached
resolution form and insert the date of resolution on page 4 of the Agreement. The Official Seal of Augusta-
Richmond County is also required to be affixed to each counterpart in compliance with instructions from our Attorney General's Office.
In accordance with Articles 8, 9, and 10 of the Agreement, the Department shall notify Augusta-Richmond
County in writing of the amount due the Department based on actual bid prices. At that time a check for the
amount required to perform the work will be requested as outlined in the Agreement.
GEORGIA DEPARTMENT OF TRANSPORTATION
One Georgia Center, 600 West Peachtree Street, NW Atlanta, Georgia 30308 Telephone: (404) 631-1000
Keith Golden, P.E., Commissioner
Attachment number 12 \nPage 1 of 2
Item # 1
Project No.: STP00-7007-00 (006), Richmond County P.I. No.: 250610-
Contract Item Agreement for Water Distribution Facilities
April 21, 2014
Page 2
As soon as practicable, after the opening of bids, the Department will multiply the estimated quantities by the
actual bid prices. The Department will refund any overpayment or request in writing that Augusta-Richmond
County pay the Department the revised amount as determined by the aforesaid method.
If you have any questions or need further information, please contact Jun Birnkammer at 404-347-0606 or by
email at jbirnkammer@dot.ga.gov. Please send correspondence by mail addressed to State of Georgia, Office of
Utilities, One Georgia Center, 600 West Peachtree Street, 10th Floor, Atlanta, Georgia 30308 for execution on
behalf of the Department.
Very truly yours,
Lee E. Upkins
Assistant State Utilities Engineer For: Michael J. Bolden
State Utilities Engineer
MJB: LU: JBB
Attachment
cc: Jimmy Smith, District Engineer, Tennille, Georgia
Attn: Lynn Bean, District Utilities Engineer
Attachment number 12 \nPage 2 of 2
Item # 1
Engineering Services Committee Meeting
4/28/2014 1:00 PM
Acquisition of Right-of-Way 1402 Marks Church Rd- Bagby
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right-of-way, temporary construction easement and
temporary driveway easement (Parcel 041-1-061-00-0) 1402
Marks Church Road.
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
title through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn a portion of subject
property. The required property consists of 694.76 square feet of
right-of-way, 1,145.31 square feet of temporary construction
easement and one temporary driveway easement. The appraised
value is $2,450.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 325041120-52.12122 J/L 209825201-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 2
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 1
Item # 2
Engineering Services Committee Meeting
4/28/2014 1:00 PM
Approve Engineering Project list - SPLOST VII
Department:Finance / Administrator
Caption:Approve the projects to be funded by SPLOST VII as
recommended by the Engineering Department. (Requested
by Mayor Copenhaver)
Background:On March 10, 2014 the commission approved a referendum
resolution to: A REFERENDUM RESOLUTION TO
REIMPOSE A SPECIAL ONE PERCENT SALES AND USE
TAX, SUBJECT TO REFERENDUM APPROVAL; TO
REGULATE AND PROVIDE FOR THE CALLING OF AN
ELECTION AND TO CALL AN ELECTION TO DETERMINE
THE REIMPOSITION OR NON-REIMPOSITION OF THE
SALES AND USE TAX; TO SPECIFY THE PURPOSES FOR
WHICH THE PROCEEDS OF THE SALES AND USE TAX
ARE TO BE USED AND MAY BE EXPENDED; TO SPECIFY
THE ESTIMATED COST OF THE PROJECTS THAT WILL BE
FUNDED FROM THE PROCEEDS OF THE SALES AND USE
TAX; TO SPECIFY THE AMOUNT OF PREVIOUSLY
INCURRED GENERAL OBLIGATION DEBT TO BE
RETIRED FROM THE PROCEEDS OF THE SALES AND USE
TAX; TO SPECIFY THE MAXIMUM AMOUNT OF
REVENUE TO BE RAISED BY THE SALES AND USE TAX;
TO AUTHORIZE THE ISSUANCE OF $22,395,000 IN
AGGREGATE PRINCIPAL AMOUNT OF GENERAL
OBLIGATION DEBT OF AUGUSTA, GEORGIA IN
CONJUNCTION WITH THE REIMPOSITION OF THE SALES
AND USE TAX; TO SPECIFY THE PURPOSES FOR WHICH
THE DEBT IS TO BE ISSUED, THE MAXIMUM INTEREST
RATE OR RATES THAT SUCH DEBT IS TO BEAR, AND
THE AMOUNT OF PRINCIPAL TO BE PAID IN EACH YEAR
DURING THE LIFE OF SUCH DEBT; TO PROVIDE FOR THE
LEVY AND COLLECTION OF AD VALOREM TAXES TO
SERVICE SUCH DEBT, TO THE EXTENT THE PROCEEDS
OF THE SALES AND USE TAX ARE NOT SUFFICIENT FOR
SUCH PURPOSE; AND FOR OTHER PURPOSES. The project
categories included: (a) Projects to be owned or operated or
both by Augusta or by one or more local authorities within the
Special District pursuant to intergovernmental contracts with
Cover Memo
Item # 3
Augusta (the “Augusta Projects”): (i) Road, Street, Bridge,
and Drainage Improvements - $50,000,000, (ii) Public Safety
Facilities, Equipment, and Vehicles - $29,939,000, (iii) Parks
and Recreation Facilities - $19,000,000, (iv) Cultural, Library,
and Historic Facilities - $21,025,000, (v) Economic
Development Facilities and Land Acquisition - $13,250,000,
(vi) Information Technology - $5,550,000, (vii) Industrial
Infrastructure Improvements - $1,750,000, (viii) Municipal
Building Renovations - $30,000,000, (ix) Fleet Administration
and Maintenance Facilities - $450,000, and (x) Sales Tax
Program and Project Administration - $9,000,000; (b) Projects to
be owned or operated or both by Blythe (the “Blythe Projects”):
(i) Road Improvements - $400,000, (ii) Water System
Improvements - $350,000, (iii) Equipment and Vehicles -
$225,000, (iv) Community Building, Library, and Park
Facilities - $900,000, and (v) Information Technology -
$100,000; and (c) Projects to be owned or operated or both by
Hephzibah (the “Hephzibah Projects”): (i) Recreational Multi-
Use Facility - $4,450,000, (ii) Agricultural Center and Arena
Project - $1,800,000, (iii) Water System Equipment and
Vehicles - $365,000, (iv) Public Safety Equipment and
Vehicles - $510,000, (v) Fire Department Facilities -
$950,000, and (vi) Road and Bike Lane Projects - $300,000;
and(2) retiring Augusta’s Tax Anticipation Notes, dated March 7,
2014 (the “Augusta Notes”), by paying or making provision for
the payment of the principal of and interest on the Augusta Notes
coming due on October 1, 2014, in the estimated maximum
amount of $8,050,000;
Analysis:$50,000,000 was allocated for Road, Street, Bridge and Drainage
Impvoements Projects. The Engineering department is
recommending the funding be used to complete the projects listed
in the attached document.
Financial Impact:Funding would be from sales tax revenue generated by SPLOST
VII. Sales tax collections are projected to begin in April 2016 and
will continue until Ocotber 2021. Project funding will be allocated
over the collection period.
Alternatives:1. Approve recommended list of projects 2. Task staff to revise list
for Road, street, bridge and drainage improvement projects.
Recommendation:Approve project list as recommended
Funds are Available
in the Following
Accounts:
SPLOST VII
Cover Memo
Item # 3
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Augusta Georgia
SPLOST VII
Project list
Key Department Project ** Amount
C6 Engineering 15th Street Pedestrian Improvements 8,000,000$
C14 Engineering ADA-Sidewalks-Rehab-Replacement 600,000
C18 Engineering Bridge Rehabilitation and Maintenance 800,000
C21 Engineering Corrugated Pipe Replacement Program 500,000
C22 Engineering Dennis Road Widening and Drainage Improvements 2,000,000
C24 Engineering Dover-Lyman Street and Drainage Improvement 1,000,000
C26 Engineering
East Augusta Roadway and Drainage Improvements - Phase III (Marion
Homes Area)500,000
C27 Engineering
East Augusta Roadway and Drainage Improvements - Phase IV (Azalea,
Brunswick, & Albany Street Areas)500,000
C35 Engineering Flood Control Structures - Rehabilitation and Maintenance 1,000,000
C37 Engineering Garden City Beautification Initiative 250,000
C38 Engineering
Glass Factory Drainage Basin Conveyance Improvements and Flood
Reduction 200,000
C39 Engineering Grading and Drainage 1,500,000
C43 Engineering Hyde Park St. & Drg Imp. and Wilkerson Gardens 1,500,000
C49 Engineering Maintenance/Construction Machinery and Equipment 200,000
C53 Engineering Milling and Resurfacing - Contracts 5,100,000
C54 Engineering Monte Sano Ave. Improvements (Wrightsboro Rd. to Walton Way)3,000,000
C55 Engineering National Hill Area Streets and Drainage Improvements 3,000,000
C56 Engineering
Old Savannah Road Street & Drainage Improvements (Martin Luther King
Blvd. to Gordon Highway)500,000
C58 Engineering On Call Guardrail Replacements 300,000
C59 Engineering On Call Roadway Striping and Reflector Installation 500,000
C60 Engineering On Call Traffic Engineering 200,000
C61 Engineering On-Call and Emergency Appraisal Services 100,000
C62 Engineering On-Call and Emergency Construction Material Testing Services 500,000
C63 Engineering On-Call and Emergency Construction Services 1,500,000
C64 Engineering On-Call and Emergency Design Services 300,000
C66 Engineering Paving Dirt Roads 2,000,000
C67 Engineering
Peach Orchard Road Sidewalk Installation - Pepperidge Drive to Tobacco
Road 1,000,000
C70 Engineering Rocky Creek Flood Reduction Improvements 1,500,000
C71 Engineering Skinner Mill Road Widening (Boy Scout to Walton Way)6,000,000
C72 Engineering SPLOST Administration 1,000,000
C76 Engineering Traffic Sign Upgrade Program 300,000
C77 Engineering Traffic Signal Upgrade Program 1,500,000
C78 Engineering Tree Removal, Pruning and Replacement 1,000,000
C80 Engineering Watershed Study and Storm Water Inventory & Mapping 150,000
C82 Engineering
Wrightsboro Road Reconstruction and Pedestrian Improvements
(Highland Ave. to Marks Church Road)2,000,000
Total 50,000,000$
**Projects recommended by Engineering Department
Attachment number 1 \nPage 1 of 1
Item # 3
Augusta Georgia
SPLOST VII
Project list
Key Department Amount
B Administration 47,050,000$
C Engineering 50,000,000
D Fire 7,500,000
E Fleet 8,450,000
F IT 18,550,000
H Planning & Development 6,500,000
I Recreation 19,000,000
J Sheriff 1,439,000
K City of Hephzibah 8,375,000
L City of Blythe 1,975,000
M Augusta Authorities 5,750,000
N Library 2,000,000
P Outside Agencies 21,775,000
total 198,364,000$
Attachment number 2 \nPage 1 of 15
Item # 3
Augusta Georgia
SPLOST VII
Project list
Project Type Amount %
Infrastructure 80,500,000 40.58%
Engineering 50,000,000
IT 13,000,000
Planniing & Development 6,500,000
Augusta Authorities 5,750,000
Outside Agencies 5,250,000
Public Buildings 34,950,000 17.62%
Administration 30,000,000
Fire Department 2,500,000
Library 2,000,000
Fleet 450,000
Recreation 19,000,000 9.58%
Cultural/Historic
Outside Agencies 16,525,000 8.33%
Intergovernmental 10,350,000 5.22%
Law Enforcement 1,439,000 0.73%
Debt Service 12,050,000 6.07%
Project Management 5,000,000 2.52%
Fleet Replacement 13,000,000 6.55%
Information Technology 5,550,000 2.80%
198,364,000 100.00%
Attachment number 2 \nPage 2 of 15
Item # 3
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
B1 Administrator/Mayor Project Administration 5,000,000$
Administrator/Mayor Interest on Bonds 4,000,000
B2 Administrator/Mayor Municipal Building Renovations 30,000,000
B5 Administrator/Mayor Debt Repayment (GRU Cancer Center)8,050,000
Total 47,050,000$
Attachment number 2 \nPage 3 of 15
Item # 3
Augusta Georgia
SPLOST VII
Project list
Key Department Project ** Amount
C6 Engineering 15th Street Pedestrian Improvements 8,000,000$
C14 Engineering ADA-Sidewalks-Rehab-Replacement 600,000
C18 Engineering Bridge Rehabilitation and Maintenance 800,000
C21 Engineering Corrugated Pipe Replacement Program 500,000
C22 Engineering Dennis Road Widening and Drainage Improvements 2,000,000
C24 Engineering Dover-Lyman Street and Drainage Improvement 1,000,000
C26 Engineering
East Augusta Roadway and Drainage Improvements - Phase III (Marion
Homes Area)500,000
C27 Engineering
East Augusta Roadway and Drainage Improvements - Phase IV (Azalea,
Brunswick, & Albany Street Areas)500,000
C35 Engineering Flood Control Structures - Rehabilitation and Maintenance 1,000,000
C37 Engineering Garden City Beautification Initiative 250,000
C38 Engineering
Glass Factory Drainage Basin Conveyance Improvements and Flood
Reduction 200,000
C39 Engineering Grading and Drainage 1,500,000
C43 Engineering Hyde Park St. & Drg Imp. and Wilkerson Gardens 1,500,000
C49 Engineering Maintenance/Construction Machinery and Equipment 200,000
C53 Engineering Milling and Resurfacing - Contracts 5,100,000
C54 Engineering Monte Sano Ave. Improvements (Wrightsboro Rd. to Walton Way)3,000,000
C55 Engineering National Hill Area Streets and Drainage Improvements 3,000,000
C56 Engineering
Old Savannah Road Street & Drainage Improvements (Martin Luther King
Blvd. to Gordon Highway)500,000
C58 Engineering On Call Guardrail Replacements 300,000
C59 Engineering On Call Roadway Striping and Reflector Installation 500,000
C60 Engineering On Call Traffic Engineering 200,000
C61 Engineering On-Call and Emergency Appraisal Services 100,000
C62 Engineering On-Call and Emergency Construction Material Testing Services 500,000
C63 Engineering On-Call and Emergency Construction Services 1,500,000
C64 Engineering On-Call and Emergency Design Services 300,000
C66 Engineering Paving Dirt Roads 2,000,000
C67 Engineering
Peach Orchard Road Sidewalk Installation - Pepperidge Drive to Tobacco
Road 1,000,000
C70 Engineering Rocky Creek Flood Reduction Improvements 1,500,000
C71 Engineering Skinner Mill Road Widening (Boy Scout to Walton Way)6,000,000
C72 Engineering SPLOST Administration 1,000,000
C76 Engineering Traffic Sign Upgrade Program 300,000
C77 Engineering Traffic Signal Upgrade Program 1,500,000
C78 Engineering Tree Removal, Pruning and Replacement 1,000,000
C80 Engineering Watershed Study and Storm Water Inventory & Mapping 150,000
C82 Engineering
Wrightsboro Road Reconstruction and Pedestrian Improvements
(Highland Ave. to Marks Church Road)2,000,000
Total 50,000,000$
**Projects recommended by Engineering Department
Attachment number 2 \nPage 4 of 15
Item # 3
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
D1 Fire Emergency Vehcile Fleet Replacement 5,000,000$
D3 Fire Fire Stations - 1 location 2,500,000
Total 7,500,000$
Attachment number 2 \nPage 5 of 15
Item # 3
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
E1 Fleet Roof Replacement 450,000$
E3 Fleet Public Safety Vehicles 8,000,000
Total 8,450,000$
Attachment number 2 \nPage 6 of 15
Item # 3
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
F1 IT Radio System 13,000,000$
F2 IT TAO/TCO Software Application 4,000,000
F3 IT MDT Replacement 900,000
F4 IT Communication Infrastructure 250,000
F5 IT Orthophotography 400,000
TOTAL 18,550,000$
Attachment number 2 \nPage 7 of 15
Item # 3
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
H1 Planning and Development Flood Reduction Program 2,500,000$
H2 Planning and Development Demolition Program 4,000,000
Total 6,500,000$
Attachment number 2 \nPage 8 of 15
Item # 3
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
I7 Recreation Dyess Park 500,000$
I9 Recreation Lake Olmstead 250,000
I11 Recreation May Park 250,000
I14 Recreation Riverwalk 400,000
I23 Recreation Augusta Aquatic Ctr 1,500,000
I30 Recreation Fleming Tennis Center 500,000
I33 Recreation Minnick Park 200,000
I34 Recreation Pendleton King Park 250,000
I35 Recreation Valley Park 250,000
I40 Recreation Newman Tennis Center 2,000,000
I42 Recreation Diamond Lakes Regional 2,750,000
I44 Recreation McDuffie Woods Park 300,000
I46 Recreation Brigham Com. Center 300,000
I51 Recreation Butler Creek 250,000
I55 Recreation Eisenhower Park 250,000
I58 Recreation Blythe Community Pk 250,000
I60 Recreation McBean Community Pk 250,000
I61 Recreation Program Administration 1,000,000
I64 Recreation Boathouse Rowing Center 400,000
Recreation Splash Pad Water Playground Initiative 1,850,000
Recreation Playgound Unit Replacement Initiative 2,000,000
Recreation HVAC Upgrades 500,000
Recreation City-Wide Cemetery Improvements 500,000
Recreation City-Wide Park Facility Improvements 500,000
Recreation City-Wide Park Signage Initiative 300,000
Recreation City-Wide Site Improvements 500,000
Recreation City-Wide Multi-Purpose Court Upgrades 500,000
Recreation City-Wide Swimming Pool Renovations 500,000
TOTAL 19,000,000$
Attachment number 2 \nPage 9 of 15
Item # 3
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
J1 Sheriff Digital In-car Video System 407,000$
J2 Sheriff HD Body Cameras 332,000
J4 Sheriff Downtown Video Security Enhancement 700,000
Total 1,439,000$
Attachment number 2 \nPage 10 of 15
Item # 3
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
K1 Hephzibah Facilities for Agricultural Center & Arena 1,800,000$
K2 Hephzibah Equipment to Automate Water Meter Reading 220,000
K3 Hephzibah Bike Lanes 200,000
K4 Hephzibah Windsor Spring and Roadway Beautification 100,000
K5 Hephzibah Water Dept. Vehicles & Equipment 145,000
K6 Hephzibah Vehicles & Equip. for Public Safety 125,000
K7 Hephzibah Sewer to Connect to Augusta -
K8 Hephzibah Vehicles & Equipment for Fire & EMS 385,000
K9 Hephzibah Fire Dept. New Facilities 950,000
K10 Hephzibah Recreational Multi-use Facility 4,450,000
TOTAL 8,375,000$
Attachment number 2 \nPage 11 of 15
Item # 3
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
L1 City of Blythe Water system upgrades 350,000$
L2 City of Blythe Road Improvements 300,000
L3 City of Blythe Police Vehicles & Equipment/Computers 125,000
L4 City of Blythe Community Building/Library/Park 900,000
L5 City of Blythe WIFI access 50,000
L6 City of Blythe IT upgrades 50,000
L7 City of Blythe Paving roads 100,000
L8 City of Blythe Non Public Safety Vehicles and equipment 100,000
L9 City of Blythe Additional Water Systems Upgrades -
Total 1,975,000$
Attachment number 2 \nPage 12 of 15
Item # 3
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
M1 Canal Authority Canal Improvement 2,500,000$
M2 Development Authority Augusta Corporate Park Access Road 1,250,000
M3 Development Authority Economic Development Industrial Infrastructure 500,000
Downtown Development Authority Surface Parking Lot 1,500,000
Total 5,750,000$
Attachment number 2 \nPage 13 of 15
Item # 3
Augusta Georgia
SPLOST VII
Project list
Key Department Project Amount
N1 Library Maxwell Branch Library -$
N2 Library Friedman Branch Library -
N3 Library Wallace Branch Library -
N4 Library Appleby Branch Library -
Total 2,000,000$
Allocation to be determined
Attachment number 2 \nPage 14 of 15
Item # 3
Augusta Georgia
SPLOST VII
Project list
Key Agency Project Amount
P1 Augusta Regional Collaborative Corp The Mills District 5,250,000$
P2 Greater Augusta Arts Council ART Space 750,000
P3 Greater Augusta Arts Council Public Arts Master Plan 25,000
P4 Greater Augusta Arts Council Augusta Public Art Implementation 2,000,000
P5 Imperial Theatre Theatre Renovation 2,500,000
P6 Augusta Symphony Miller Theater 4,250,000
P7 Paine College The James Brown Community & Fine Arts Cultural Center 6,000,000
P9 Augusta Museum of History Building Expansion 500,000
P11 Southeastern Natural Sciences Academy Phinizy Swamp Nature Park 500,000
Total 21,775,000$
Attachment number 2 \nPage 15 of 15
Item # 3
Engineering Services Committee Meeting
4/28/2014 1:00 PM
Award Southeastern Tank contract for Augusta Utilities Department Bid- Item 14-128
Department:Augusta Utilities Department
Caption:Approve award to Southeastern Tank in the amount of $46,400.00
for Bid Item 14-128, Morgan Road Ground Water Storage Tank
Installation of Water Storage Tank Mixer.
Background:The Morgan Road Tank is a 5 million gallon ground storage tank
that provides an alternate feed to Fort Gordon. Because of the
large volume of this tank, it is necessary to provide mixing to
prevent stratification and maintain chlorine residual. Installation
of a water storage tank mixer will remedy this issue.
Analysis:Southeastern Tank was found to be the lowest responsible bidder
and therefore have been recommended for the award of this
contract.
Financial Impact:The amount submitted for this project was $46,400.00. These
funds are available from the following account: 507043490-
5212115 / 81000010-5212115.
Alternatives:No alternatives are recommended.
Recommendation:It is recommended that the contract for Southeastern Tank services
be approved for $46,400.00.
Funds are Available
in the Following
Accounts:
$46,400.00 from account 507043490-5212115 / 81000010-
5212115.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Cover Memo
Item # 4
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Invitation to Bid
Sealed bids will be received at this office on Thursday, March 6, 2014 @ 3:00 p.m. for furnishing:
Bid Item 14-128 Morgan Road Ground Water Storage Tank Installation of Water Storage Tank
Mixer for Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street –
Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime,
subcontractors and suppliers exclusively from ARC Southern. The fees for the plans and specifications
which are non-refundable is $50.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this
policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC
Southern (706 821-0405) beginning Thursday, January 23, 2014. Bidders are cautioned that submitting a package
without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or
services, or coordination with other work that is material to the successful completion of the project. Bidders are
cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from
unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
A Mandatory Pre Bid Conference will be held on Friday, February 14, 2014 @ 10:00 a.m. in the
Procurement Department, 530 Greene Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, February
18, 2014 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. . A 10% Bid
bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond
and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director to
the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle January 23, 30, February 6, 13, 2014
Metro Courier January 29, 2014
Revised: 8/15/2011
Attachment number 1 \nPage 1 of 1
Item # 4
UNOFFICIAL
Vendors
SOUTHEASTERN TANK
60 VESTA RD
LEBANON, TN 37090
Attachment B Yes
E-Verify Number 158269
SAVE Form Yes
Bid Bond Yes
Addendum 1-2 Yes
Bid Price $46,400.00
The following vendors did not respond:
VIKING ENGINEERING & CONSTRUCTION MANAGEMENT / 118 MALONE ST / SANDERSVILLE, GA 31082
LAKESHORE ENGINEERING / 1259 ELLSWORTH DR / ATLANTA, GA 30318
PROCESS SOLUTIONS / 2613 BURNTFORK DR / CLEARWATER, FL 33701
Bid Item #14-128
Morgan Road Ground Water Storage Tank Installation of Water Storage Tank Mixer
for the City of Augusta - Utilties Department
Bid Opening Date: Thursday, March 13, 2014 @ 3:00 p.m.
Page 1 of 1
Attachment number 2 \nPage 1 of 1
Item # 4
Attachment number 3 \nPage 1 of 2
Item # 4
Attachment number 3 \nPage 2 of 2
Item # 4
Attachment number 4 \nPage 1 of 1
Item # 4
Attachment number 5 \nPage 1 of 2
Item # 4
Attachment number 5 \nPage 2 of 2
Item # 4
Engineering Services Committee Meeting
4/28/2014 1:00 PM
Contract with Georgia EPD for Drinking Water Laboratory Services
Department:Utilities
Caption:Authorize the three year renewal of an agreement between the
Georgia EPD and Augusta for regulatory testing of drinking water
at a cost of $32,500 per year for the period covering July 1, 2013
to June 30, 2016.
Background:The renewal of this agreement provides for the Georgia EPD to
perform various laboratory analyses on our drinking water as
required by the US EPA Safe Drinking Water Act and the
associated Georgia Rules for Safe Drinking Water. This renewal
will cover a three year period from July 1, 2013 to June 30, 2016.
Analysis:With the EPD performing the tests, the results are fully acceptable
to all state and federal agencies. The fees charged by the EPD are
considerably less than those charged by certified laboratories in
the private sector.
Financial Impact:Funding for this work is included in our annual budget line item
506043570-5213115
Alternatives:No alternatives are recommended.
Recommendation:We recommend the Commission authorize the renewal of the
agreement between the Georgia EPD and Augusta for regulatory
testing at a cost of $32,500 per year for the period covering July 1,
2013 to June 30, 2016.
Funds are Available
in the Following
Accounts:
506043570-5213115
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Engineering Services Committee Meeting
4/28/2014 1:00 PM
CSX613700 Railroad Crossing Agreement
Department:Augusta Utilities Department
Caption:Motion to approve CSX613700 Railroad Crossing Agreement for the
AUD#10153 Project - Gordon Highway 24" Water Main.
Background:The Augusta Utilities Department will be constructing a new 24"
Water Main alongside Gordon Highway. The route of the water main
necessitates crossing under a railroad track owned by CSX
Transportation, Inc.
Analysis:CSX Transportation has approved the engineering design and
proffered their standard agreement.
Financial Impact:$2750.00
Alternatives:Deny the motion to approve CSX613700 Railroad Crossing
Agreement for the AUD#10153 Project - Gordon Highway 24" Water
Main and reroute the pipeline.
Recommendation:Approve the motion to approve CSX613700 Railroad Crossing
Agreement for the AUD#10153 Project - Gordon Highway 24" Water
Main.
Funds are Available
in the Following
Accounts:
511043410-5411120/80310153-5411120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
PS - FORM 1001-G
REVISED APRIL 29, 2008
AGREEMENT NO. CSX613700
Page 1 of 15 ø
FACILITY ENCROACHMENT AGREEMENT
THIS AGREEMENT, made and effective March 3, 2014, by and between CSX
TRANSPORTATION, INC, a Virginia corporation, whose mailing address is 500 Water Street,
Jacksonville, Florida 32202, hereinafter called "Licensor," and AUGUSTA COMMISSION, a
municipal corporation, political subdivision or state agency, under the laws of the State of
Georgia, whose mailing address is 360 Bay Street, Suite 180, Augusta, Georgia 30901,
hereinafter called "Licensee," WITNESSETH:
WHEREAS, Licensee desires to construct (unless previously constructed and designated
as existing herein), use and maintain the below described facility(ies), hereinafter called
"Facilities," over, under or across property owned or controlled by Licensor, at the below
described location(s):
1. One (1) twenty-four inch (24'') diameter sub-grade pipeline crossing, solely for the
conveyance of potable water, located at or near Augusta, Richmond County, Georgia, Atlanta
Division, Georgia Subdivision, Milepost YYG-10.11, Latitude N33:26:35.15, Longitude
W82:07:26.35;
hereinafter, collectively, called the ''Encroachment,'' as shown on print(s) labeled Exhibit "A,"
attached hereto and made a part hereof;
NOW, THEREFORE, in consideration of the mutual covenants, conditions, terms and
agreements herein contained, the parties hereto agree and covenant as follows:
1. LICENSE:
1.1 Subject to Article 17, Licensor, insofar as it has the legal right, power and
authority to do so, and its present title permits, and subject to:
(A) Licensor's present and future right to occupy, possess and use its
property within the area of the Encroachment for any and all purposes;
(B) All encumbrances, conditions, covenants, easements, and limitations
applicable to Licensor's title to or rights in the subject property; and
(C) Compliance by Licensee with the terms and conditions herein
contained;
does hereby license and permit Licensee to construct, maintain, repair, renew, operate, use, alter
or change the Facilities at the Encroachment above for the term herein stated, and to remove
same upon termination.
1.2 The term Facilities, as used herein, shall include only those structures and
ancillary facilities devoted exclusively to the transmission usage above within the Encroachment,
and as shown on attached plan(s).
Attachment number 1 \nPage 1 of 15
Item # 6
PS - FORM 1001-G
REVISED APRIL 29, 2008
AGREEMENT NO. CSX613700
Page 2 of 15 ø
1.3 No additional structures or other facilities shall be placed, allowed, or
maintained by Licensee in, upon or on the Encroachment except upon prior separate written
consent of Licensor.
2. ENCROACHMENT FEE; TERM:
2.1 Licensee shall pay Licensor a one-time nonrefundable Encroachment Fee of
FIVE HUNDRED AND 00/100 U.S. DOLLARS ($500.00) upon execution of this Agreement.
Licensee agrees that the Encroachment Fee applies only to the original Licensee under this
Agreement. In the event of a successor (by merger, consolidation, reorganization and/or
assignment) or if the original Licensee changes its name, then Licensee shall be subject to
payment of Licensor's current administrative and document preparation fees for the cost incurred
by Licensor in preparing and maintaining this Agreement on a current basis.
2.2 However, Licensee assumes sole responsibility for, and shall pay directly (or
reimburse Licensor), any additional annual taxes and/or periodic assessments levied against
Licensor or Licensor's property solely on account of said Facilities or Encroachment.
2.3 This Agreement shall terminate as herein provided, but shall also terminate
upon: (a) Licensee's cessation of use of the Facilities or Encroachment for the purpose(s) above;
(b) removal of the Facilities; (c) subsequent mutual consent; and/or (d) failure of Licensee to
complete installation within five (5) years from the effective date of this Agreement.
2.4 In further consideration for the license or right hereby granted, Licensee
hereby agrees that Licensor shall not be charged or assessed, directly or indirectly, with any part
of the cost of the installation of said Facilities and appurtenances, and/or maintenance thereof, or
for any public works project of which said Facilities is a part.
3. CONSTRUCTION, MAINTENANCE AND REPAIRS:
3.1 Licensee shall construct, maintain, relocate, repair, renew, alter, and/or remove
the Facilities, in a prudent, workmanlike manner, using quality materials and complying with any
applicable standard(s) or regulation(s) of Licensor (A.R.E.M.A. Specifications), or Licensee's
particular industry, National Electrical Safety Code, or any governmental or regulatory body
having jurisdiction over the Encroachment.
3.2 Location and construction of Facilities shall be made strictly in accordance
with design(s) and specifications furnished to and approved by Licensor and of material(s) and
size(s) appropriate for the purpose(s) above recited.
3.3 All of Licensee's work, and exercise of rights hereunder, shall be undertaken at
time(s) satisfactory to Licensor, and so as to eliminate or minimize any impact on or interference
with the safe use and operation of Licensor's property and appurtenances thereto.
Attachment number 1 \nPage 2 of 15
Item # 6
PS - FORM 1001-G
REVISED APRIL 29, 2008
AGREEMENT NO. CSX613700
Page 3 of 15 ø
3.4 In the installation, maintenance, repair and/or removal of said Facilities,
Licensee shall not use explosives of any type or perform or cause any blasting without the
separate express written consent of Licensor. As a condition to such consent, a representative
will be assigned by Licensor to monitor blasting, and Licensee shall reimburse Licensor for the
entire cost and/or expense of furnishing said monitor.
3.5 Any repairs or maintenance to the Facilities, whether resulting from acts of
Licensee, or natural or weather events, which are necessary to protect or facilitate Licensor's use
of its property, shall be made by Licensee promptly, but in no event later than thirty (30) days
after Licensee has notice as to the need for such repairs or maintenance.
3.6 Licensor, in order to protect or safeguard its property, rail operations,
equipment and/or employees from damage or injury, may request immediate repair or renewal of
the Facilities, and if the same is not performed, may make or contract to make such repairs or
renewals, at the sole risk, cost and expense of Licensee.
3.7 Neither the failure of Licensor to object to any work done, material used, or
method of construction or maintenance of said Encroachment, nor any approval given or
supervision exercised by Licensor, shall be construed as an admission of liability or
responsibility by Licensor, or as a waiver by Licensor of any of the obligations, liability and/or
responsibility of Licensee under this Agreement.
3.8 All work on the Encroachment shall be conducted in accordance with
Licensor's safety rules and regulations.
3.9 Licensee hereby agrees to reimburse Licensor any loss, cost or expense
(including losses resulting from train delays and/or inability to meet train schedules) arising from
any failure of Licensee to make repairs or conduct maintenance as required by Section 3.5 above
or from improper or incomplete repairs or maintenance to the Facilities or Encroachment.
4. PERMITS, LICENSES:
4.1 Before any work hereunder is performed, or before use of the Encroachment
for the contracted purpose, Licensee, at its sole cost and expense, shall obtain all necessary
permit(s) (including but not limited to zoning, building, construction, health, safety or
environmental matters), letter(s) or certificate(s) of approval. Licensee expressly agrees and
warrants that it shall conform and limit its activities to the terms of such permit(s), approval(s)
and authorization(s), and shall comply with all applicable ordinances, rules, regulations,
requirements and laws of any governmental authority (State, Federal or Local) having
jurisdiction over Licensee's activities, including the location, contact, excavation and protection
regulations of the Occupational Safety and Health Act (OSHA) (29 CFR 1926.651(b)), et al., and
State "One Call" - "Call Before You Dig" requirements.
4.2 Licensee assumes sole responsibility for failure to obtain such permit(s) or
approval(s), for any violations thereof, or for costs or expenses of compliance or remedy.
Attachment number 1 \nPage 3 of 15
Item # 6
PS - FORM 1001-G
REVISED APRIL 29, 2008
AGREEMENT NO. CSX613700
Page 4 of 15 ø
5. MARKING AND SUPPORT:
5.1 With respect to any subsurface installation or maintenance upon Licensor's
property, Licensee, at its sole cost and expense, shall:
(A) support track(s) and roadbed in a manner satisfactory to Licensor;
(B) backfill with satisfactory material and thoroughly tamp all trenches to
prevent settling of surface of land and roadbed of Licensor; and
(C) either remove any surplus earth or material from Licensor's property or
cause said surplus earth or material to be placed and distributed at location(s) and in such manner
Licensor may approve.
5.2 After construction or maintenance of the Facilities, Licensee shall:
(A) Restore any track(s), roadbed and other disturbed property; and
(B) Erect, maintain and periodically verify the accuracy of aboveground
markers, in a form approved by Licensor, indicating the location, depth and ownership of any
underground Facilities or related facilities.
5.3 Licensee shall be solely responsible for any subsidence or failure of lateral or
subjacent support in the Encroachment area for a period of three (3) years after completion of
installation.
6. TRACK CHANGES:
6.1 In the event that rail operations and/or track maintenance result in changes in
grade or alignment of, additions to, or relocation of track(s) or other facilities, or in the event
future use of Licensor's rail corridor or property necessitate any change of location, height or
depth in the Facilities or Encroachment, Licensee, at its sole cost and expense and within thirty
(30) days after notice in writing from Licensor, shall make changes in the Facilities or
Encroachment to accommodate such track(s) or operations.
6.2 If Licensee fails to do so, Licensor may make or contract to make such
changes at Licensee's cost.
7. FACILITY CHANGES:
7.1 Licensee shall periodically monitor and verify the depth or height of the
Facilities or Encroachment in relation to the existing tracks and facilities, and shall relocate the
Facilities or change the Encroachment, at Licensee's expense, should such relocation or change
be necessary to comply with the minimum clearance requirements of Licensor.
Attachment number 1 \nPage 4 of 15
Item # 6
PS - FORM 1001-G
REVISED APRIL 29, 2008
AGREEMENT NO. CSX613700
Page 5 of 15 ø
7.2 If Licensee undertakes to revise, renew, relocate or change in any manner
whatsoever all or any part of the Facilities (including any change in voltage or gauge of wire or
any change in circumference, diameter or radius of pipe or change in materials transmitted in and
through said pipe), or is required by any public agency or court order to do so, plans therefor
shall be submitted to Licensor for approval before such change. After approval, the terms and
conditions of this Agreement shall apply thereto.
8. INTERFERENCE WITH RAIL FACILITIES:
8.1 Although the Facilities/Encroachment herein permitted may not presently
interfere with Licensor's railroad or facilities, in the event that the operation, existence or
maintenance of said Facilities, in the sole judgment of Licensor, causes: (a) interference
(including, but not limited to, physical or interference from an electromagnetic induction, or
interference from stray or other currents) with Licensor's power lines, communication, signal or
other wires, train control system, or electrical or electronic apparatus; or (b) interference in any
manner, with the operation, maintenance or use of the rail corridor, track(s), structures, pole
line(s), devices, other property, or any appurtenances thereto; then and in either event, Licensee,
upon receipt of written notice from Licensor of any such interference, and at Licensee's sole risk,
cost and expense, shall promptly make such changes in its Facilities or installation, as may be
required in the reasonable judgment of the Licensor to eliminate all such interference. Upon
Licensee's failure to remedy or change, Licensor may do so or contract to do so at Licensee's sole
cost.
8.2 Without assuming any duty hereunder to inspect the Facilities, Licensor hereby
reserves the right to inspect same and to require Licensee to undertake repairs, maintenance or
adjustments to the Facilities, which Licensee hereby agrees to make promptly, at Licensee's sole
cost and expense.
9. RISK, LIABILITY, INDEMNITY:
With respect to the relative risk and liabilities of the parties, it is hereby agreed that:
9.1 To the fullest extent permitted by State law (constitutional or statutory, as
amended), Licensee hereby agrees to, defend, indemnify, and hold Licensor harmless from and
against any and all liability, loss, claim, suit, damage, charge or expense which Licensor may
suffer, sustain, incur or in any way be subjected to, on account of death of or injury to any person
whomsoever (including officers, agents, employees or invitees of Licensor), and for damage to
or loss of or destruction of any property whatsoever, arising out of, resulting from, or in any way
connected with the construction, repair, maintenance, replacement, presence, existence,
operations, use or removal of the Facilities or any structure in connection therewith, or
restoration of premises of Licensor to good order or condition after removal, EXCEPT when
proven to have been caused solely by the willful misconduct or gross negligence of Licensor.
Attachment number 1 \nPage 5 of 15
Item # 6
PS - FORM 1001-G
REVISED APRIL 29, 2008
AGREEMENT NO. CSX613700
Page 6 of 15 ø
HOWEVER, to the fullest extent permitted by State law, during any period of actual
construction, repair, maintenance, replacement or removal of the Facilities, wherein agents,
equipment or personnel of Licensee are on the railroad rail corridor, Licensee's liability
hereunder shall be absolute, irrespective of any joint, sole or contributory fault or negligence of
Licensor.
9.2 Use of Licensor's rail corridor involves certain risks of loss or damage as a
result of the rail operations. Notwithstanding Section 9.1, Licensee expressly assumes all risk of
loss and damage to Licensee's Property or the Facilities in, on, over or under the Encroachment,
including loss of or any interference with use or service thereof, regardless of cause, including
electrical field creation, fire or derailment resulting from rail operations. For this Section, the
term "Licensee's Property" shall include property of third parties situated or placed upon
Licensor's rail corridor by Licensee or by such third parties at request of or for benefit of
Licensee.
9.3 To the fullest extent permitted by State law, as above, Licensee assumes all
responsibility for, and agrees to defend, indemnify and hold Licensor harmless from: (a) all
claims, costs and expenses, including reasonable attorneys' fees, as a consequence of any sudden
or nonsudden pollution of air, water, land and/or ground water on or off the Encroachment area,
arising from or in connection with the use of this Encroachment or resulting from leaking,
bursting, spilling, or any escape of the material transmitted in or through the Facilities; (b) any
claim or liability arising under federal or state law dealing with either such sudden or nonsudden
pollution of air, water, land and/or ground water arising therefrom or the remedy thereof; and (c)
any subsidence or failure of lateral or subjacent support of the tracks arising from such Facilities
leakage.
9.4 Notwithstanding Section 9.1, Licensee also expressly assumes all risk of loss
which in any way may result from Licensee's failure to maintain either required clearances for
any overhead Facilities or the required depth and encasement for any underground Facilities,
whether or not such loss(es) result(s) in whole or part from Licensor's contributory negligence or
joint fault.
9.5 Obligations of Licensee hereunder to release, indemnify and hold Licensor
harmless shall also extend to companies and other legal entities that control, are controlled by,
subsidiaries of, or are affiliated with Licensor, as well as any railroad that operates over the rail
corridor on which the Encroachment is located, and the officers, employees and agents of each.
9.6 If a claim is made or action is brought against Licensor, and/or its operating
lessee, for which Licensee may be responsible hereunder, in whole or in part, Licensee shall be
notified to assume the handling or defense of such claim or action; but Licensor may participate
in such handling or defense.
9.7 Notwithstanding anything contained in this Agreement, the limitation of
liability contained in the state statutes, as amended from time to time, shall not limit Licensor's
ability to collect under the insurance policies required to be maintained under this Agreement.
Attachment number 1 \nPage 6 of 15
Item # 6
PS - FORM 1001-G
REVISED APRIL 29, 2008
AGREEMENT NO. CSX613700
Page 7 of 15 ø
10. INSURANCE:
10.1 Prior to commencement of surveys, installation or occupation of premises
pursuant to this Agreement, Licensee shall procure and shall maintain during the continuance of
this Agreement, at its sole cost and expense, a policy of
(i) Statutory Worker's Compensation and Employers Liability Insurance with
available limits of not less than ONE MILLION AND 00/100 U.S. DOLLARS ($1,000,000.00),
which must contain a waiver of subrogation against CSXT and its Affiliates;
(ii) Commercial General Liability coverage (inclusive of contractual liability) with
available limits of not less than FIVE MILLION AND 00/100 U.S. DOLLARS ($5,000,000.00),
naming Licensor, and/or its designee, as additional insured and in combined single limits for
bodily injury and property damage and covering the contractual liabilities assumed under this
Agreement. The evidence of insurance coverage shall be endorsed to provide for thirty (30) days'
notice to Licensor, or its designee, prior to cancellation or modification of any policy. Mail CGL
certificate, along with agreement, to CSX Transportation, Inc., Speed Code J180, 500 Water
Street, Jacksonville, FL 32202. On each successive year, send certificate to
RenewalCOI@csx.com.
(iii) Business automobile liability insurance with available limits of not less than ONE
MILLION AND 00/100 U.S. DOLLARS ($1,000,000.00) combined single limit for bodily
injury and/or property damage per occurrence;
(iv) Such other insurance as Licensor may reasonably require.
10.2 If Licensee's existing CGL policy(ies) do(es) not automatically cover
Licensee's contractual liability during periods of survey, installation, maintenance and continued
occupation, a specific endorsement adding such coverage shall be purchased by Licensee. If said
CGL policy is written on a "claims made" basis instead of a "per occurrence" basis, Licensee
shall arrange for adequate time for reporting losses. Failure to do so shall be at Licensee's sole
risk.
10.3 Licensor, or its designee, may at any time request evidence of insurance
purchased by Licensee to comply with this Agreement. Failure of Licensee to comply with
Licensor's request shall be considered a default by Licensee.
10.4 Securing such insurance shall not limit Licensee's liability under this
Agreement, but shall be security therefor.
Attachment number 1 \nPage 7 of 15
Item # 6
PS - FORM 1001-G
REVISED APRIL 29, 2008
AGREEMENT NO. CSX613700
Page 8 of 15 ø
10.5 (A) In the event Licensee finds it necessary to perform construction or
demolition operations within fifty feet (50') of any operated railroad track(s) or affecting any
railroad bridge, trestle, tunnel, track(s), roadbed, overpass or underpass, Licensee shall: (a) notify
Licensor; and (b) require its contractor(s) performing such operations to procure and maintain
during the period of construction or demolition operations, at no cost to Licensor, Railroad
Protective Liability (RPL) Insurance, naming Licensor, and/or its designee, as Named Insured,
written on the current ISO/RIMA Form (ISO Form No. CG 00 35 01 96) with limits of FIVE
MILLION AND 00/100 U.S. DOLLARS ($5,000,000.00) per occurrence for bodily injury and
property damage, with at least TEN MILLION AND 00/100 U.S. DOLLARS ($10,000,000.00)
aggregate limit per annual policy period, with Pollution Exclusion Amendment (ISO CG 28 31
11 85) if an older ISO Form CG 00 35 is used. The original of such RPL policy shall be sent to
and approved by Licensor prior to commencement of such construction or demolition. Licensor
reserves the right to demand higher limits.
(B) At Licensor's option, in lieu of purchasing RPL insurance from an insurance
company (but not CGL insurance), Licensee may pay Licensor, at Licensor's current rate at time
of request, the cost of adding this Encroachment, or additional construction and/or demolition
activities, to Licensor's Railroad Protective Liability (RPL) Policy for the period of actual
construction. This coverage is offered at Licensor's discretion and may not be available under all
circumstances.
10.6 Notwithstanding the provisions of Sections 10.1 and 10.2, Licensee, pursuant
to State Statute(s), may self-insure or self-assume, in any amount(s), any contracted liability
arising under this Agreement, under a funded program of self-insurance, which fund will respond
to liability of Licensee imposed by and in accordance with the procedures established by law.
11. GRADE CROSSINGS; FLAGGING:
11.1 Nothing herein contained shall be construed to permit Licensee or Licensee's
contractor to move any vehicles or equipment over the track(s), except at public road crossing(s),
without separate prior written approval of Licensor (CSXT Form 7422).
11.2 If Licensor deems it advisable, during any construction, maintenance, repair,
renewal, alteration, change or removal of said Facilities, to place watchmen, flagmen, inspectors
or supervisors for protection of operations of Licensor or others on Licensor's rail corridor at the
Encroachment, and to keep persons, equipment or materials away from the track(s), Licensor
shall have the right to do so at the expense of Licensee, but Licensor shall not be liable for failure
to do so.
11.3 Subject to Licensor's consent and to Licensor's Railroad Operating Rules and
labor agreements, Licensee may provide flagmen, watchmen, inspectors or supervisors during all
times of construction, repair, maintenance, replacement or removal, at Licensee's sole risk and
expense; and in such event, Licensor shall not be liable for the failure or neglect of such
watchmen, flagmen, inspectors or supervisors.
Attachment number 1 \nPage 8 of 15
Item # 6
PS - FORM 1001-G
REVISED APRIL 29, 2008
AGREEMENT NO. CSX613700
Page 9 of 15 ø
12. LICENSOR'S COSTS:
12.1 Any additional or alternative costs or expenses incurred by Licensor to
accommodate Licensee's continued use of Licensor's property as a result of track changes or wire
changes shall also be paid by Licensee.
12.2 Licensor's expense for wages ("force account" charges) and materials for any
work performed at the expense of Licensee pursuant hereto shall be paid by Licensee within
thirty (30) days after receipt of Licensor's bill therefor. Licensor may, at its discretion, request
an advance deposit for estimated Licensor costs and expenses.
12.3 Such expense shall include, but not be limited to, cost of railroad labor and
supervision under "force account" rules, plus current applicable overhead percentages, the actual
cost of materials, and insurance, freight and handling charges on all material used. Equipment
rentals shall be in accordance with Licensor's applicable fixed rate. Licensor may, at its
discretion, require advance deposits for estimated costs of such expenses and costs.
13. DEFAULT, BREACH, WAIVER:
13.1 The proper and complete performance of each covenant of this Agreement
shall be deemed of the essence thereof, and in the event Licensee fails or refuses to fully and
completely perform any of said covenants or remedy any breach within thirty (30) days after
receiving written notice from Licensor to do so (or within forty-eight (48) hours in the event of
notice of a railroad emergency), Licensor shall have the option of immediately revoking this
Agreement and the privileges and powers hereby conferred, regardless of encroachment fee(s)
having been paid in advance for any annual or other period. Upon such revocation, Licensee
shall make removal in accordance with Article 14.
13.2 No waiver by Licensor of its rights as to any breach of covenant or condition
herein contained shall be construed as a permanent waiver of such covenant or condition, or any
subsequent breach thereof, unless such covenant or condition is permanently waived in writing
by Licensor.
13.3 Neither the failure of Licensor to object to any work done, material used, or
method of construction or maintenance of said Encroachment, nor any approval given or
supervision exercised by Licensor, shall be construed as an admission of liability or
responsibility by Licensor, or as a waiver by Licensor of any of the obligations, liability and/or
responsibility of Licensee under this Agreement.
Attachment number 1 \nPage 9 of 15
Item # 6
PS - FORM 1001-G
REVISED APRIL 29, 2008
AGREEMENT NO. CSX613700
Page 10 of 15 ø
14. TERMINATION, REMOVAL:
14.1 All rights which Licensee may have hereunder shall cease upon the date of
(a) termination, (b) revocation, or (c) subsequent agreement, or (d) Licensee's removal of the
Facility from the Encroachment. However, neither termination nor revocation of this Agreement
shall affect any claims and liabilities which have arisen or accrued hereunder, and which at the
time of termination or revocation have not been satisfied; neither party, however, waiving any
third party defenses or actions.
14.2 Within thirty (30) days after revocation or termination, Licensee, at its sole
risk and expense, shall (a) remove the Facilities from the rail corridor of Licensor, unless the
parties hereto agree otherwise, (b) restore the rail corridor of Licensor in a manner satisfactory to
Licensor, and (c) reimburse Licensor any loss, cost or expense of Licensor resulting from such
removal.
15. NOTICE:
15.1 Licensee shall give Licensor at least thirty (30) days written notice before
doing any work on Licensor's rail corridor, except that in cases of emergency shorter notice may
be given. Licensee shall provide proper notification as follows:
a. For non-emergencies, Licensee shall complete and submit Licensor's
Outside Party Number Request Form (Form # OP) by facsimile, to facsimile numbers: (904)
245-3692. Licensee may also scan and email a completed form to email address:
OP_Request@csx.com. A blank form, as well as additional instructions and information, can be
obtained from Licensor's web site, via web link:
http://www.csx.com/share/wwwcsx_mura/assets/File/Customers/Non-
freight_Services/Property_Real_Estate/Outside_Party_Number_Request_Form.pdf.
b. For emergencies, Licensee shall complete all of the steps outlined in
Section 15.1 a. above, and shall also include detailed information of the emergency. Licensee
shall also call and report details of the emergency to Licensor's Rail Operations Emergency
Telephone Number: 1-800-232-0144. In the event Licensor needs to contact Licensee
concerning an emergency involving Licensee's Facility(ies), the emergency phone number for
Licensee is: _________________________.
15.2 All other notices and communications concerning this Agreement shall be
addressed to Licensee at the address above, and to Licensor at the address shown on Page 1, c/o
CSXT Contract Management, J180; or at such other address as either party may designate in
writing to the other.
15.3 Unless otherwise expressly stated herein, all such notices shall be in writing
and sent via Certified or Registered Mail, Return Receipt Requested, or by courier, and shall be
considered delivered upon: (a) actual receipt, or (b) date of refusal of such delivery.
Attachment number 1 \nPage 10 of 15
Item # 6
PS - FORM 1001-G
REVISED APRIL 29, 2008
AGREEMENT NO. CSX613700
Page 11 of 15 ø
16. ASSIGNMENT:
16.1 The rights herein conferred are the privileges of Licensee only, and Licensee
shall obtain Licensor's prior written consent to any assignment of Licensee's interest herein; said
consent shall not be unreasonably withheld.
16.2 Subject to Sections 2 and 16.1, this Agreement shall be binding upon and
inure to the benefit of the parties hereto and their respective successors or assigns.
16.3 Licensee shall give Licensor written notice of any legal succession (by
merger, consolidation, reorganization, etc.) or other change of legal existence or status of
Licensee, with a copy of all documents attesting to such change or legal succession, within thirty
(30) days thereof.
16.4 Licensor expressly reserves the right to assign this Agreement, in whole or in
part, to any grantee, lessee, or vendee of Licensor's underlying property interests in the
Encroachment, upon written notice thereof to Licensee.
16.5 In the event of any unauthorized sale, transfer, assignment, sublicense or
encumbrance of this Agreement, or any of the rights and privileges hereunder, Licensor, at its
option, may revoke this Agreement by giving Licensee or any such assignee written notice of
such revocation; and Licensee shall reimburse Licensor for any loss, cost or expense Licensor
may incur as a result of Licensee's failure to obtain said consent.
17. TITLE:
17.1 Licensee understands that Licensor occupies, uses and possesses lands,
rights-of-way and rail corridors under all forms and qualities of ownership rights or facts, from
full fee simple absolute to bare occupation. Accordingly, nothing in this Agreement shall act as
or be deemed to act as any warranty, guaranty or representation of the quality of Licensor's title
for any particular Encroachment or segment of Rail Corridor occupied, used or enjoyed in any
manner by Licensee under any rights created in this Agreement. It is expressly understood that
Licensor does not warrant title to any Rail Corridor and Licensee will accept the grants and
privileges contained herein, subject to all lawful outstanding existing liens, mortgages and
superior rights in and to the Rail Corridor, and all leases, licenses and easements or other
interests previously granted to others therein.
17.2 The term "license," as used herein, shall mean with regard to any portion of
the Rail Corridor which is owned by Licensor in fee simple absolute, or where the applicable law
of the State where the Encroachment is located otherwise permits Licensor to make such grants
to Licensee, a "permission to use" the Rail Corridor, with dominion and control over such
portion of the Rail Corridor remaining with Licensor, and no interest in or exclusive right to
possess being otherwise granted to Licensee. With regard to any other portion of Rail Corridor
occupied, used or controlled by Licensor under any other facts or rights, Licensor merely waives
its exclusive right to occupy the Rail Corridor and grants no other rights whatsoever under this
Agreement, such waiver continuing only so long as Licensor continues its own occupation, use
Attachment number 1 \nPage 11 of 15
Item # 6
PS - FORM 1001-G
REVISED APRIL 29, 2008
AGREEMENT NO. CSX613700
Page 12 of 15 ø
or control. Licensor does not warrant or guarantee that the license granted hereunder provides
Licensee with all of the rights necessary to occupy any portion of the Rail Corridor. Licensee
further acknowledges that it does not have the right to occupy any portion of the Rail Corridor
held by Licensor in less than fee simple absolute without also receiving the consent of the
owner(s) of the fee simple absolute estate. Further, Licensee shall not obtain, exercise or claim
any interest in the Rail Corridor that would impair Licensor's existing rights therein.
17.3 Licensee agrees it shall not have nor shall it make, and hereby completely and
absolutely waives its right to, any claim against Licensor for damages on account of any
deficiencies in title to the Rail Corridor in the event of failure or insufficiency of Licensor's title
to any portion thereof arising from Licensee's use or occupancy thereof.
17.4 Licensee agrees to fully and completely indemnify and defend all claims or
litigation for slander of title, overburden of easement, or similar claims arising out of or based
upon the Facilities placement, or the presence of the Facilities in, on or along any
Encroachment(s), including claims for punitive or special damages.
17.5 Licensee shall not at any time own or claim any right, title or interest in or to
Licensor's property occupied by the Encroachments, nor shall the exercise of this Agreement for
any length of time give rise to any right, title or interest in Licensee to said property other than
the license herein created.
17.6 Nothing in this Agreement shall be deemed to give, and Licensor hereby
expressly waives, any claim of ownership in and to any part of the Facilities.
17.7 Licensee shall not create or permit any mortgage, pledge, security, interest,
lien or encumbrances, including without limitation, tax liens and liens or encumbrances with
respect to work performed or equipment furnished in connection with the construction,
installation, repair, maintenance or operation of the Facilities in or on any portion of the
Encroachment (collectively, "Liens or Encumbrances"), to be established or remain against the
Encroachment or any portion thereof or any other Licensor property.
17.8 In the event that any property of Licensor becomes subject to such Liens or
Encumbrances, Licensee agrees to pay, discharge or remove the same promptly upon Licensee's
receipt of notice that such Liens or Encumbrances have been filed or docketed against the
Encroachment or any other property of Licensor; however, Licensee reserves the right to
challenge, at its sole expense, the validity and/or enforceability of any such Liens or
Encumbrances.
18. GENERAL PROVISIONS:
18.1 This Agreement, and the attached specifications, contains the entire
understanding between the parties hereto.
Attachment number 1 \nPage 12 of 15
Item # 6
PS - FORM 1001-G
REVISED APRIL 29, 2008
AGREEMENT NO. CSX613700
Page 13 of 15 ø
18.2 Neither this Agreement, any provision hereof, nor any agreement or provision
included herein by reference, shall operate or be construed as being for the benefit of any third
person.
18.3 Except as otherwise provided herein, or in any Rider attached hereto, neither
the form of this Agreement, nor any language herein, shall be interpreted or construed in favor of
or against either party hereto as the sole drafter thereof.
18.4 This Agreement is executed under current interpretation of applicable
Federal, State, County, Municipal or other local statute, ordinance or law(s). However, each
separate division (paragraph, clause, item, term, condition, covenant or agreement) herein shall
have independent and severable status for the determination of legality, so that if any separate
division is determined to be void or unenforceable for any reason, such determination shall have
no effect upon the validity or enforceability of each other separate division, or any combination
thereof.
18.5 This Agreement shall be construed and governed by the laws of the state in
which the Facilities and Encroachment are located.
18.6 If any amount due pursuant to the terms of this Agreement is not paid by the
due date, it will be subject to Licensor's standard late charge and will also accrue interest at
eighteen percent (18%) per annum, unless limited by local law, and then at the highest rate so
permitted.
18.7 Licensee agrees to reimburse Licensor for all reasonable costs (including
attorney's fees) incurred by Licensor for collecting any amount due under the Agreement.
18.8 The provisions of this License are considered confidential and may not be
disclosed to a third party without the consent of the other party(s), except: (a) as required by
statute, regulation or court order, (b) to a parent, affiliate or subsidiary company, (c) to an
auditing firm or legal counsel that are agreeable to the confidentiality provisions, or (d) to
Lessees of Licensor's land and/or track who are affected by the terms and conditions of this
Agreement and will maintain the confidentiality of this Agreement.
18.9 Licensor shall refund to Licensee any overpayments collected, plus any taxes
paid in advance; PROVIDED, however, such refund shall not be made when the cumulative total
involved is less than One Hundred Dollars ($100.00).
19. RIDERS:
19.1 The following Rider(s) is/are herewith attached and included herein:
[X] Telecommunication Cable or Fiber Optic Line
Attachment number 1 \nPage 13 of 15
Item # 6
PS - FORM 1001-G
REVISED APRIL 29, 2008
AGREEMENT NO. CSX613700
Page 14 of 15 ø
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in duplicate
(each of which shall constitute an original) as of the effective date of this Agreement.
Witness for Licensor: CSX TRANSPORTATION, INC
_______________________________ By:_________________________________________
Print/Type Name:_____________________________
Print/Type Title:______________________________
Witness for Licensee: AUGUSTA COMMISSION
_______________________________ By:_________________________________________
Who, by the execution hereof, affirms that he/she has
the authority to do so and to bind the Licensee to the
terms and conditions of this Agreement.
Print/Type Name:_____________________________
Print/Type Title:______________________________
Tax ID No.:__________________________________
Authority under Ordinance or
Resolution No._______________________________,
Dated ______________________________________.
Attachment number 1 \nPage 14 of 15
Item # 6
PS - FORM 1001-G
REVISED APRIL 29, 2008
AGREEMENT NO. CSX613700
Page 15 of 15 ø
COMMUNICATIONS CABLE OR FIBER OPTIC LINE PROTECTION RIDER
This Rider is and shall be a part of Agreement No. CSX613700, and is incorporated
therein.
1. No construction of any type pursuant or related in any way to this Agreement
shall be commenced by Licensee, or by any agent, representative, contractor, subcontractor of
Licensee, without Licensee first giving at least thirty (30) days written notice to the following
Parallel Cable Occupier(s):
("MCI") ATTN: Investigations
Mr. Dean Boyers
Worldcom/MCI Telecommunications Corporation
2400 North Glenville Drive
Richardson, TX 75082-4354
Phone No. (800) 624-9675
or (972) 729-6016
(NOTE: WRITTEN NOTICE TO MCI IS ALSO REQUIRED)
2. The notice shall be accompanied by drawing(s) showing the general plan,
elevation, details and methods of Licensee's proposed construction, and the location of
Occupier(s)' cable or facilities in relation to Licensee's proposed construction.
3. Prior to any construction, Licensee must locate and identify, any existing cable,
wire or fiber optic line (including any appurtenances thereto) of said cable occupier(s) traversing
or located in, on, or immediately adjacent to the proposed Crossing, at Licensee's sole risk.
4. Any changes, alteration, relocation or protection of wire(s), cable(s) or facilities
of such Occupier(s), required by said Occupier(s), shall be at Licensee's sole expense except as
otherwise negotiated between Licensee and said Occupier(s).
5. Licensee shall be solely responsible and liable for any damage to (e.g., cutting,
dislocating, etc.) said wire(s) or cable(s), and appurtenances thereto, resulting in any way from
Licensee's exercise of rights or privileges under this Agreement.
6. Licensee shall defend, indemnify and hold Licensor harmless from any such
damage claims and any relocation or protection costs of said Occupier(s).
Attachment number 1 \nPage 15 of 15
Item # 6
Attachment number 2 \nPage 1 of 2
Item # 6
Attachment number 2 \nPage 2 of 2
Item # 6
CS
X
6
1
3
7
0
0
Ex
h
i
b
i
t
B
Sh
e
e
t
1
o
f
3
12
/
1
0
/
2
0
1
3
CS
X
PR
O
P
E
R
T
Y
SE
R
V
I
C
E
S
RE
V
I
E
W
No
Ex
c
e
p
t
i
o
n
s
Ex
c
e
p
t
i
o
n
s
No
t
e
d
Th
i
s
re
v
i
e
w
is
fo
r
th
e
ge
n
e
r
a
l
co
n
f
o
r
m
a
n
c
e
wit
h
CS
X
ut
i
l
i
t
y
de
s
i
g
n
sp
e
c
i
f
i
c
a
t
i
o
n
s
on
l
y
.
So
l
e
re
s
p
o
n
s
i
b
i
l
i
t
y
fo
r
all
as
p
e
c
t
s
of
th
e
ov
e
r
a
l
l
de
s
i
g
n
sh
a
l
l
re
m
a
i
n
wit
h
th
e
fa
c
i
l
i
t
y
ow
n
e
r
.
Th
i
s
re
v
i
e
w
do
e
s
no
t
co
n
s
t
i
t
u
t
e
ap
p
r
o
v
a
l
to
pr
o
c
e
e
d
wit
h
o
u
t
me
e
t
i
n
g
al
l
of
CS
X
’
s
sa
f
e
t
y
an
d
co
n
t
r
a
c
t
u
a
l
re
q
u
i
r
e
m
e
n
t
s
.
By
:
__
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
X
Attachment number 3 \nPage 1 of 3
Item # 6
CS
X
6
1
3
7
0
0
Ex
h
i
b
i
t
B
Sh
e
e
t
2
o
f
3
12
/
1
0
/
2
0
1
3
CS
X
PR
O
P
E
R
T
Y
SE
R
V
I
C
E
S
RE
V
I
E
W
No
Ex
c
e
p
t
i
o
n
s
Ex
c
e
p
t
i
o
n
s
No
t
e
d
Th
i
s
re
v
i
e
w
is
fo
r
th
e
ge
n
e
r
a
l
co
n
f
o
r
m
a
n
c
e
wit
h
CS
X
ut
i
l
i
t
y
de
s
i
g
n
sp
e
c
i
f
i
c
a
t
i
o
n
s
on
l
y
.
So
l
e
re
s
p
o
n
s
i
b
i
l
i
t
y
fo
r
all
as
p
e
c
t
s
of
th
e
ov
e
r
a
l
l
de
s
i
g
n
sh
a
l
l
re
m
a
i
n
wit
h
th
e
fa
c
i
l
i
t
y
ow
n
e
r
.
Th
i
s
re
v
i
e
w
do
e
s
no
t
co
n
s
t
i
t
u
t
e
ap
p
r
o
v
a
l
to
pro
c
e
e
d
wit
h
o
u
t
me
e
t
i
n
g
all
of
CS
X
’
s
sa
f
e
t
y
an
d
co
n
t
r
a
c
t
u
a
l
re
q
u
i
r
e
m
e
n
t
s
.
By
:
__
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
X
Attachment number 3 \nPage 2 of 3
Item # 6
CS
X
6
1
3
7
0
0
Ex
h
i
b
i
t
B
Sh
e
e
t
3
o
f
3
12
/
1
0
/
2
0
1
3
CS
X
PR
O
P
E
R
T
Y
SE
R
V
I
C
E
S
RE
V
I
E
W
No
Ex
c
e
p
t
i
o
n
s
Ex
c
e
p
t
i
o
n
s
No
t
e
d
Th
i
s
re
v
i
e
w
is
fo
r
th
e
ge
n
e
r
a
l
co
n
f
o
r
m
a
n
c
e
wit
h
CS
X
ut
i
l
i
t
y
de
s
i
g
n
sp
e
c
i
f
i
c
a
t
i
o
n
s
on
l
y
.
So
l
e
re
s
p
o
n
s
i
b
i
l
i
t
y
fo
r
all
as
p
e
c
t
s
ofth
e
ov
e
r
a
l
l
de
s
i
g
n
sh
a
l
l
re
m
a
i
n
wit
h
th
e
fa
c
i
l
i
t
y
ow
n
e
r
.
Th
i
s
re
v
i
e
w
do
e
s
no
t
co
n
s
t
i
t
u
t
e
ap
p
r
o
v
a
l
to
pr
o
c
e
e
d
wi
t
h
o
u
t
me
e
t
i
n
g
al
l
of
CS
X
’
s
sa
f
e
t
y
an
d
co
n
t
r
a
c
t
u
a
l
re
q
u
i
r
e
m
e
n
t
s
.
By
:
__
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
X
Attachment number 3 \nPage 3 of 3
Item # 6
Engineering Services Committee Meeting
4/28/2014 1:00 PM
Highland Avenue Traffic Safety Issues
Department:Clerk of Commission
Caption:Report from Traffic Engineering staff regarding the three options
available and the identification of a funding source concerning the
resolution of the traffic safety issues on Highland Avenue.
(Referred from the March 24, 2014 Engineering Services
Committee)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
Engineering Services Committee Meeting
4/28/2014 1:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Engineering Services
Committee held on March 24, 2014.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 8
Attachment number 1 \nPage 1 of 5
Item # 8
Attachment number 1 \nPage 2 of 5
Item # 8
Attachment number 1 \nPage 3 of 5
Item # 8
Attachment number 1 \nPage 4 of 5
Item # 8
Attachment number 1 \nPage 5 of 5
Item # 8
Engineering Services Committee Meeting
4/28/2014 1:00 PM
Motion to Authorize Condemnation -James F. Williams
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way and temporary easement, (Parcel 061-1-
163-00-0) 701 Albany Avenue.
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
title through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn a portion of subject
property. The required property consists of 53.66 square feet of
right of way and 98.26 square feet of temporary easement. The
appraised value is $64.00
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
G/L 328-041110-52.12122 J/L 211828101-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
AGENDA ITEM ______________
EDITION ______________
DATE: April 16, 2014
TO: The Honorable Deke Copenhaver, Mayor
Members of the Augusta Commission/Members of the Public Services
Committee
FROM: Daniel W. Hamilton and Andrew McKenzie, General Counsel
SUBJECT: Acquisition of right of way and temporary easement to Richmond County,
Georgia from James F. Williams
CAPTION: Motion to authorize condemnation to acquire title of a portion of
property for right of way and temporary easement, (Parcel 061-1-
163-00-0) 701 Albany Avenue.
BACKGROUND: Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
title through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn a portion of subject
property. The required property consists of 53.66 square feet of
right of way and 98.26 square feet of temporary easement. The
appraised value is $64.00
ANALYSIS: Condemnation is necessary in order to acquire the required
property.
FINANCIAL IMPACT: The necessary costs will be covered under the project budget.
ALTERNATIVES: Deny condemnation.
RECOMMENDATION: Approve condemnation.
AGENDA DATE: April 28, 2014
DEPARTMENT FUNDS ARE AVAILABLE IN THE
DIRECTOR:_________________________ FOLLOWING ACCOUNTS:
G/L 328-041110-52.12122
ADMINISTRATOR:____________________ J/L 211828101-52.12122
FINANCE:__________________________
Attachment number 1 \nPage 1 of 1
Item # 9
Engineering Services Committee Meeting
4/28/2014 1:00 PM
Motion to Authorize Condemnation to Acquire Portion of Propety - Energy Way
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property in fee simple and permanent construction and maintenance
easement (Parcel 209-0-047-00-0) 4646 Windsor Spring Road.
Background:The City cannot determine clear title. Therefore the City seeks to
acquire title through condemnation. In order to proceed and avoid
further project delays, it is necessary to condemn a portion of subject
property. The required property consists of 784.07 square feet in fee
and 473.80 square feet of permanent construction and maintenance
easement. The appraised value is $500.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:Condemnation is necessary in order to acquire the required property.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
G/L 323041110-52.12122 J/L 299823786-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
AGENDA ITEM ______________
EDITION ______________
DATE: April 16, 2014
TO: The Honorable Deke Copenhaver, Mayor
Members of the Augusta Commission/Members of the Engineering Services
Committee
FROM: Daniel W. Hamilton and Andrew MacKenzie, General Counsel
SUBJECT: Acquisition of a portion of the property in fee simple and permanent construction
and maintenance easement to Richmond County, Georgia from Energy Way.
CAPTION: Motion to authorize condemnation to acquire title of a portion of
property in fee simple and permanent construction and
maintenance easement (Parcel 209-0-047-00-0) 4646 Windsor
Spring Road.
BACKGROUND: The City cannot determine clear title. Therefore the City seeks to
acquire title through condemnation. In order to proceed and avoid
further project delays, it is necessary to condemn a portion of
subject property. The required property consists of 784.07 square
feet in fee and 473.80 square feet of permanent construction and
maintenance easement. The appraised value is $500.00.
ANALYSIS: Condemnation is necessary in order to acquire the required
property.
FINANCIAL IMPACT: The necessary costs will be covered under the project budget.
ALTERNATIVES: Deny condemnation.
RECOMMENDATION: Approve condemnation.
AGENDA DATE: April 28, 2014
DEPARTMENT FUNDS ARE AVAILABLE IN THE
DIRECTOR:_________________________ FOLLOWING ACCOUNTS:
G/L 323041110-52.12122
ADMINISTRATOR:____________________ J/L 299823786-52.12122
FINANCE:__________________________
Attachment number 1 \nPage 1 of 1
Item # 10
Engineering Services Committee Meeting
4/28/2014 1:00 PM
Motion to Authorize Condemnation to Acquire Portion of Propety -Sharlene K. Roberts
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property in fee simple, permanent construction and maintenance
easement, and one temporary driveway easement (Parcel 193-0-
096-01-0) 4608 Windsor Spring Road.
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
title through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn a portion of subject
property. The required property consists of 884.90 square feet in
fee, 0.018 square feet of permanent construction and maintenance
easement, and one temporary driveway easement. The appraised
value is $500.00
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 323041110-52.12122 J/L 299823786-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 11
Clerk of Commission
Cover Memo
Item # 11
AGENDA ITEM ______________
EDITION ______________
DATE: April 16, 2014
TO: The Honorable Deke Copenhaver, Mayor
Members of the Augusta Commission/Members of the Engineering Services
Committee
FROM: Daniel W. Hamilton and Andrew MacKenzie, General Counsel
SUBJECT: Acquisition of a portion of the property in fee simple, permanent construction and
maintenance easement, and one temporary driveway easement to Richmond
County, Georgia from Sharlene K. Roberts.
CAPTION: Motion to authorize condemnation to acquire title of a portion of
property in fee simple, permanent construction and maintenance
easement, and one temporary driveway easement (Parcel 193-0-
096-01-0) 4608 Windsor Spring Road.
BACKGROUND: Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
title through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn a portion of subject
property. The required property consists of 884.90 square feet in
fee, 0.018 square feet of permanent construction and
maintenance easement, and one temporary driveway easement.
The appraised value is $500.00.
ANALYSIS: Condemnation is necessary in order to acquire the required
property.
FINANCIAL IMPACT: The necessary costs will be covered under the project budget.
ALTERNATIVES: Deny condemnation.
RECOMMENDATION: Approve condemnation.
AGENDA DATE: April 28, 2014
DEPARTMENT FUNDS ARE AVAILABLE IN THE
DIRECTOR:_________________________ FOLLOWING ACCOUNTS:
G/L 323041110-52.12122
ADMINISTRATOR:____________________ J/L 299823786-52.12122
FINANCE:__________________________
Attachment number 1 \nPage 1 of 1
Item # 11
Engineering Services Committee Meeting
4/28/2014 1:00 PM
On-Call Concrete Repair, Concrete Construction, and Emergency Repair (Bid 11-159)
Department:Abie Ladson, Director of Engineering
Caption:Approve $1,500,000 to continue the funding for the current On-
Call Concrete Repair, Concrete Construction & Emergency Repair
Contract with the Horizon Construction Company, Larry McCord
LLC, and SITEC LLC. Funding is available in the Grading &
Drainage, Suburban Forces, Resurfacing, and Sidewalks Cuts &
Replacement accounts as requested by AED.
Background:Due to the continuing demands for drainage improvements, and
repairs to aging infrastructures and sidewalks within the county,
AED has determined to continue to supplement its engineering
resources with an On-Call Contract that include concrete repairs,
concrete construction, and emergency repair services. Timely
repairs are extremely important to minimizing public safety risks,
damages to public property, and associated potential hazard
liabilities.
Analysis:On February 7, 2012, the Augusta Commission approved the On-
Call Concrete Repair, Concrete Construction & Emergency Repair
Contract to Horizon Construction, Larry McCord, LLC, and
SITEC LLC. Additional funds allocation to this contract is needed
to help maintain current level of services.
Financial Impact:Funds are available in the amount of $450,000 Grading &
Drainage (328-041110-211828001), $450,000 Suburban Forces
(328-041110- 211828007), $250,000 Sidewalks Rehab-
Replacement (328-041110-211828009), $100,000 Curb Cuts &
Sidewalks (328041110-211828010), and $250,000 Resurfacing
Contracts (328041110-211828011) to be transferred to On-Call
Concrete Construction & Emergency Repair Services Contract
upon Commission approval.
Alternatives:(1) Approve $1,500,000 to continue the funding for the current
On-Call Concrete Repair, Concrete Construction & Emergency
Repair Contract with the Horizon Construction Company, Larry
McCord LLC, and SITEC LLC. Funding is available in the
Grading & Drainage and Suburban Forces account as requested by
Cover Memo
Item # 12
AED. (2) Do not approve.
Recommendation:Approve alternative 1
Funds are Available
in the Following
Accounts:
328-041110-
211828001/211828007/211828009/211828010/211828011_
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Section 1: The project change is authorized to CPB#N/A. This request is to approve $1,500,000
in the Grading & Drainage ($450,000), Suburban Forces ($450,000), Sidewalks
Rehab Replacement (250,000), Resurfacing Contracts ($250,000) and Curb Cuts &
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Grading and Drainage 3,100,000$
Sidewalks-Rehab-Replacement 600,000$
Suburban Forces-Resurfacing 1,400,000$
Resurfacing Contracts 750,000$
Curb Cuts & Sidewalks 100,000$
5,950,000$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Deke Copenhaver, Mayor
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CAPITAL PROJECT BUDGET
CPB#N/A
On-Call Concrete Repair, Concrete Construction, and
Emergency Repair (Bid 11-159)
repair, concrete construction, and emergency repair services. Funding is available
to continue to fund the current contract services that include on-call concrete
Contract services to Horizon Construction, Larry McCord, LLC and Sitec, LLC.
Sidewalks ($100,000) Phase VI accounts respectively.
Georgia that the following Capital Project Budget is hereby amended:
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
1.13.2012
Attachment number 1 \nPage 1 of 2
Item # 12
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#N/A
On-Call Concrete Repair, Concrete Construction, and
Emergency Repair (Bid 11-159)
CPB AMOUNT ADDITION CPB AMOUNT
SOURCE OF FUNDS CPB REQUEST
GRADING & DRAINAGE
PHASE VI ($2,650,000) ($450,000) ($3,100,000)
SUBURBAN FORCES RESURFACING
PHASE VI ($950,000) ($450,000) ($1,400,000)
SIDEWALKS-REHAB-REPLACEMENT ($350,000) ($250,000) ($600,000)
RESURFACING CONTRACTS ($500,000) ($250,000) ($750,000)
CURBS CUTS & SIDEWALKS ($100,000) ($100,000)
TOTAL SOURCES: ($4,450,000) ($1,500,000) ($5,950,000)
USE OF FUNDS
328-041110-52.23110 $4,450,000 $1,500,000 $5,950,000
++
TOTAL USES: $4,450,000 $1,500,000 $5,950,000
1.13.2012
Attachment number 1 \nPage 2 of 2
Item # 12
Engineering Services Committee Meeting
4/28/2014 1:00 PM
Sheila C. Nelson
Department:Clerk of Commission
Caption:Presentation by Ms. Sheila C. Nelson regarding her dissatisfaction
with garbage service at her residence.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 13
Attachment number 1 \nPage 1 of 1
Item # 13
Engineering Services Committee Meeting
4/28/2014 1:00 PM
Tire/Garbage Contract
Department:
Caption:Discuss tire/garbage contract. (Requested by Commissioner
Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 14